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Minutes 10-26-89MINUTES OF THE CITY COMMISSION FINAL BUDGET HEARING HELD HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, MONDAY, SEPTEMBER 26, 1989 AT 6:00 P. M. IN PRESENT Gene Moore, Mayor Robert Olenik, Jr., Vice Mayor Ezell Hester, Jr., Commissioner Arline Weiner, Commissioner Lee Wische, Commissioner George Hunt, Interim City Manager Betty Boroni, City Clerk Raymond Ao Rea, City Attorney Mayor Moore called the meeting to order at 6:00 P. M. ADDED EXPENDITURES Community Improvement Mr. Hunt called attention to the first page of the backup the Commission had. At the last budget hearing, the Commission indicated they wanted $100,000 put back into Community Improvement. Library There were the two library additions for the new personnel and books. Personnel Mr. Hunt added $5,000 for educational reimbursement for the general employees from the General Fund. For a number of years, the City has had this program for the Police and Fire Departments. DEDUCT REVENUES Cemetery The Commission had indicated a desire to redu6e cemetery allocations by $30,000 but Mr. Hunt increased the amount to $45,000. ADDITIONAL REVENUE EMS Delivery Mr. Hunt called attention to the anticipated revenue. He explained to Vice Mayor Olenik that the "Charge for Services - EMS Delivery" was based on the City's direct cost x the 1 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 trips made last year to all of the communities involved. An increase in the number of trips is expected, but it may be a couple of weeks before the contracts are ratified. EXPENDITURES DEDUCTED Mr. Hunt deducted expenditures based on what he thought he heard as a consensus, including items from Former Mayor Cassandra's report and his own ideas. Commissioner Hester questioned the Compensation Adjustment in the amount of $650,000. Mr. Hunt clarified that he took out $5,000 to get the $650,000. Occupational Licenses Vice Mayor Olenik asked if the new Inspector in Occupational Licenses was being taken out for one month. Mr. Hunt answered that it will be budgeted for only eight months in the proposed budget. ADDITIONS Latchkey Program Contribution Charles Frederick, Director of Recreation and Parks, spoke ~o Supt. Mills. Supt. Mills will provide space for the latchkey program, so the City does not need to allocate the $10,800. Health Insurance The City still has the additional health insurance cost. Internal Audit Contract At the last meeting, $40,000 added to the audit contract. the Commission indicated they wanted $10,000 that is there for the internal FUND BALANCE Mr. Hunt believed the fund balance of $1,000,000 the Commission had in the presented budget was an estimate Former City Manager Cheney had made in February, 1989. When he became Interim City Manager, Mr. Hunt redid the estimate and came up with $825,000. He did the estimate again this MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 weekend and it appears the figure could be $675,000. Mr. Hunt suggested the City pay for the additional health insurance, make provisions for the internal audit firm, and deal with the fund balance shortage by some relief measures. RELIEF MEASURES Hiring Freeze Mr. Hunt proposed a hiring freeze, effective October 1, 5989 for all new and existing positions. Any new hires must ~e approved by the City Manager. Commissioner Wische asked Whether any positions included in the budget were not filled. Mr. Hunt answered affirmatively, and Commissioner Wische 4id not think they should be included in the freeze. Because it takes a two month process to test, grade, and advertise, Mr. Hunt stated there will always be a certain number of ~ositions open. He proposed he be given them on a position ~asis as they become open. It will make the individual departments justify the positions more, not seriously impair Qperations, and roll up dollars the City consequently will not spend. Mr. Hunt was not proposing any crucial position which would affect service should not be filled during the course of the year. This will allow the City to re-examine each position ~ndividually and buy the City time to hold money while doing this. Restricted Travel Mr. Hunt explained his recommendation of one person per trip. He also recommended one trip per person per year, regardless Of how many organizations the person represents. Equipment Purchases Equipment purchases over $10,000 will be subject to the City Manager's approval. POLICIES Mr. Hunt thought the above relief measures should be ~ollowed until the fund balance is in and until the City ~akes the additions in health insurance and the internal audit contract. He stated that he will keep the Commission apprised on a meeting by meeting basis as to what the City's financial position is. MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 TAXES With the recommendations, Mayor Moore asked what the bottom line would be. A tax levy increase of 2.3% was advertised. Mr. Hunt answered that it will be a 2.3% increase over the rollback rate. He clarified that only those people who received an assessment increase of over 10% will see an increase in their taxes. All of those who received an assessment increase of 10% or less will receive a decrease in their actual tax bill from the City of Boynton Beach. POLICE DOG Mayor Moore questioned whether there would be only one ~olice dog or if it was intended to eliminate the dog. Mr. Hunt talked to Police Chief Hillery about expanding the program in the future, but only one dog is budgeted for this year. There is no plan to eliminate the dog. ~t the beginning of the program, 12 or 13 years ago, Chief Hillery said there were four dogs. The Police Department has been operating with one dog for almost three years. Chief Hillery pointed out that the dog cannot work 24 hours a day. UTILITIES Compensation Adjustment - Reclassifications ~ommissioner Wische asked where these were made. When the tilities budget was proposed, Mr. Hunt said the Department submitted a lot of reclassification requests. He asked Arthur Lee, Personnel Management Specialist, to do an ~n-depth study over the next thirty days and come back with ~ome recommendations. Mr. Hunt continued by saying this is a reserve so there will be money in the budget if Mr. Lee ~ecommends that some of the reclassifications be granted. Utilities Department Budget Page 81 118, Allowance for Reclassifications Commissioner Wische called attention to the request of $32,993 and noted the City Manager recommended only $3,200. Mr. Hunt explained there was one reclassification in the 4 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 in the Utilities budget (Utilities Engineer). Because the City is hiring a new City Engineer and did that study, he felt it would be appropriate to recommend this before Mr. Lee did his study. Commissioner Wische determined other employees due for reclassification will be skipped. Mr. Hunt answered that he asked Mr. Lee to give him a ~ecommendation on what the positions should be called and What grades they should be in. Page 105 118, Allowance for Reclassification ~ommissioner Wische observed that the Department requested ~1,629, and the City Manager said nothing. Mr. Hunt replied %hat none of the reclassifications requested in this budget, With the exception of the $3,200 should show anything the City Manager recommended. That is what the $40,000 is reserved for. Pages 77 and 79 Cross Connection Control Tech. Commissioner Wische read the first sentence on page 77 and asked the Commission to remember this position was mandated. The Department requested one, and the City Manager said none. Depending on the study by Mr. Lee, Mr. Hunt was not sure what the position should be called or what the pay Should be. Page 78 Comply with Palm Beach County's Cross Connection Control requirements by fully implementing the City's control program Commissioner Wische again referred to what the Department asked for and noted the City Manager said none. Mr. Hunt had the same answer as he had for page 79. Vice Mayor Olenik asked if the City was complying with the ~egulation. Mr. Hunt replied that the City is, to a degree. The program is requiring more technical knowledge, and the MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 City needs that position. He stated it was his intention to bring it back before the Commission. Probably, the bulk of the reclassifications are genuine and will be recommended to the Commission at their first meeting in November. Commissioner Wische thought Vice Mayor Olenik's question should be directed to John Guidry, Director of Utilities, because he needs the extra help. Mr. Guidry informed the Commission that the cross connection Control is presently covered by one of the Field Inspectors, who has the responsibility on line controls on the western well field. It is being handled in a mediocre manner. CITY ATTORNEY'S BUDGET Vice Mayor Olenik inquired whether they would adopt this budget. At the last public hearing, City Attorney Rea had the impression it was the consensus to have an Assistant City Attorney. There was an overall suggestion of a budget cut to the department of $40,000. If that was the way the Commission wanted to go, Attorney Rea stated he could pro- Vide backup information as to where he could take the cuts. He would end up with a $65,000 reduction in personnel. The OPerating costs would be more because of going to more out- Side attorneys than he originally budgeted. This would bring the overall City budget for legal expenses to ~221,000. ~ttorney Rea told the Commission a budget of $221,000 would eliminate outside assistance for labor law from the budget, nd it would also put a lot of legal issues in priorities. The Police Department is anxious to activate the Drug Related ~uisance Control Board, which will cause a lot of time ~onsuming legal work. Attorney Rea suggested this be put on hold until the department has the opportunity to handle Attorney Rea gave the Commission a breakdown of his depart- ent's budget, as compared to Delray Beach, Boca Raton, and ake Worth to indicat'e that with a budget of $221,000, his 4epartment's budget would be smaller than that of Lake Worth, Which has half the population of Boynton Beach. Vice Mayor Olenik was concerned about eliminating the out- ~ide labor counsel, as he did not know that the City had in-house expertise for that. He did not want Unions to think the City was bargaining with them without power. MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Vice Mayor Olenik stated he is a supporter of Code Enforce- ment, and he would hate to lose some of what the City has been moving on as far as Code Enforcement. Vice Mayor Olenik asked how the dollars for the Attorney's Department were reflected in the numbers given in the budget ~onlght. Mr. Hunt answered that he made no changes. He 6onfirmed Mayor Moore's statement that $65,000 is there for an Assistant City Attorney and added the $261,532 originally put there is still in the budget. ~ommissioner Wische voiced that he is also for the programs ~eferred to by Vice Mayor Olenik. He was the one who brought bp the Drug Related Nuisance Control Board, and he would hate to see it go by the wayside. At the last meeting, it Was brought out that if the Assistant City Attorney was ~ired, based on his working eight hours a day x whatever is left of the year, it would come out to approximately ~42 an hour. The minimum for outside legal counsel would be ~150 an hour. Commissioner Wische did not think it was proper for the Commission to ask the City Attorney to cut his budget below that of Lake Worth. Commissioner Hester thought at this time the City should ~ave an Assistant City Attorney to help with the legal ~spects of the City. He did not think one person could ~andle all of it and was in faVor of leaving the money in ~he budget. Commissioner Hester referred to Boca Raton and ~elray Beach having three Attorneys, and they have not had many lawsuits. Motion ~ommissioner Wische moved, seconded by Commissioner Hester, ~o keep the budget originally proposed by the City Attorney ~n effect for the coming year. ~ice Mayor Olenik thought hiring an Assistant City Attorney Was justifiable, but he questioned whether the City could get by without a Legal Clerk. City Attorney Rea answered that his department could probably get by without a Legal dlerk by getting a CBE student (a high school stUdent that ~orks part-time). This would cost less than $7,000 annually. He told Commissioner Hester this would cut about $7,000, but another person would be more helpful. J MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Vice Mayor Olenik pointed out that the City Attorney's Department is not under Civil Service. City Attorney Rea felt it would be easier on Personnel to have the Clerk under Civil Service. Vice Mayor Olenik inquired whether the Commission or the City Attorney would make the decision of hiring and retain- ing the Assistant City Attorney. If the Commission decided the Assistant City Attorney was not acting satis- factorily, City Attorney Rea thought a suggestion would be made to go elsewhere. He would hire the Attorney with the ~pproval of the Commission. Vice Mayor Otenik questioned what say the Commission would have about retaining the Assistant City Attorney. City Attorney Rea answered the Commission would have the say, because the Assistant City Attorney will not be Civil Service. If the Commission wanted that, Mayor Moore thought they ~hould advertise for an Assistant City Attorney. Commissioner Weiner thought the outside counsel retained by the City throughout the year for various reasons was an enormous amount of money. She suggested that if they hire an Assistant City Attorney, they keep careful track of Whether they would be saving money by having outside Counsel. She did not think they would see any significant Savings. Commissioner Weiner was willing to go along with 9n~ Assistant City Attorney. The consensus was that there would be no deviation from the ~ity Attorney's budget as it now stood. ~ Mrotek Case Mayor Moore asked City Attorney Rea if he was in a position ~o handle the Mrotek case. He felt it could be dismissed by a Motion to Dismiss. City Attorney Rea replied that because df the budget being cut back, it would allow for an Assistant city Attorney by December. There was discussion ~s to whether City Attorney Rea could handle the Mrotek ease. Mayor Moore felt it was a simple case and recalled at ~he last meeting, City Attorney Rea indicated he would refer it to the Assistant City Attorney because he did not have ~ime to handle it. Mayor Moore stated it would cost $15,000 to $20,000 to get someone to file a simple Motion to Dismiss. City Attorney Rea stated he would take the case back in- house when his Department gets the Assistant City Attorney. MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Mayor Moore asked the Commission to give him permission to defend the case at no cost to the City. Commissioner Weiner resented the attitude of the City Attorney because he could not find the time to file a very ~imple paper. Commissioner Hester thought a person could 9nly do so much, and City Attorney Rea had just said he does not have the time. He felt they should show more respect. Mayor Moore thought the thrust of the motion at the last ~eeting was City Attorney Rea was not going to handle the Mrotek case, and it will cost the City anywhere from $15,000 to $20,000. He thought Commissioner Weiner had made the motion to authorize the hiring of outside counsel to handle this Building Code violation case. Mayor Moore asked ~f the Commission still wanted to spend that money. He did not think the money was budgeted. Mayor Moore further remarked that outside counsel will be $250 an hour. As soon ~s he gets additional staff, City Attorney Rea said he will ~ake the case back in-house. He stated he would direct the outside counsel to slow the process as much as possible. Discussion on Motion Commissioner Wische called attention to the motion on the ~loor. Every department in the City had made some budgetary Sacrifice this year, and Vice Mayor Olenik did not want it 4o appear to them that the Commission let the Legal Depart- 2ent go with its original budget rcommendation. If City ttorney Rea hires an Assistant City Attorney plus a Legal ~lerk or a CBE student, he hoped the Department would main- gain the level of service the City has been getting out of ~he Department. He also hoped the other Departments in the City would maintain their levels of service. Vice Mayor ~lenik had a problem approving the City Attorney's budget because he thought it would send a signal to other depart- ments. ~ommissioner Wische disagreed with Vice Mayor Olenik and ~rought up the fact that only three Departments have come in Under budget. Mrotek Case There was further discussion about the $20,000 for the Mrotek case. City Attorney Rea interjected that the City would not spend $20,000 for the case. He disagreed with MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Mayor Moore and said the Motion to Dismiss suggested by Mayor Moore would not cut it. If the City wants competent representation, the workload of his office mandates sending the case to outside legal counsel in the interim (until December). Mayor Moore's opinion was that was why the City had Attorney Rea. He guessed the City would be left with Outside counsel for the case. There was further discussion. Vote on Motion A vote was taken on the motion, and the motion carried 3-2. Commissioner Weiner and Mayor Moore voted against the motion. Commissioner Weiner thanked Mr. Hunt for the work he did on the budget. She thanked the department heads for the time and effort spent to reduce the budget. COMMUNITY IMPROVEMENT It was Mayor Moore's impression that the City had not spent the funds in this department's budget from last year, yet $100,000 is being added this year. He did not agree with that and thought if the City did not have the ability to spend the entire budget it now had, it did not make sense to ~dd another $100,000 on the backs of the taxpayers. Mayor Moore recalled the Commission had indicated that if and when the money now there is spent, they would do what they had to do with the budget. He failed to see the sense in not accepting the advice of the City Manager. Commissioner Weiner pointed out that the project is now about two months old. It was not possible to spend that money while the project was not working. There does not ~eem to be any question that the money will be spent next year. The project was late getting started this year. After elaborating, Commissioner Weiner expressed that to deny the money in the budget for this would be counter- productive. The project was instituted to make the blighted area in the City more attractive and a better place to live. It needs all the money the City can give it to make it work. Mayor Moore argued that the City does not have to give money because it is there, and he alluded to taxes. He asked if anyone was in favor of eliminating taxes on people for something the City does not need and, in the words of the Interim City Manager, cannot possibly spend next year. Mr. Hunt explained to Commissioner Weiner that this is not a 10 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 function of need but a function of supply. There are four staff members, and it takes time to review an application. Mr. Hunt perceived no way they will spend $700,000 next year. Commissioner Hester argued that Mr. Hunt could perceive ~hat, but he does not know that. He would rather have the mOney there than not have it. Commissioner Hester emphasized ~hat the money should stay where it is because it is a very ~mportant program for the community. He further commented. It was the consensus to leave the money where it is. NEWSLETTER ~ommissioner Wische recalled he was instrumental in getting ~he newsletter started. He asked how the mailing list is Compiled. Michael Munro, Director of Data Processing, replied it is compiled from utility bills, the Building Department's land files for multi-units and condominiums, and the list of City employees. There was discussion about condominium owners. Commissioner Wische said he could give Mr. Munro a list of condominium owners in Leisureville who do not get the newsletter. Commissioner Wische was in no way trying to get rid of the newsletter. To save the City money, he suggested the news be put in the Boynton Times and Boynton News. The area of free delivery would be from Boynton Beach Boulevard to Hypoluxo Road and from Federal Highway to 1-95. The two newspapers go out weekly. The City could also have the Ombudsman furnish the information. This would be a savings 6f approximately $100,000. After expounding, Commissioner Wische referred to the quarterly newspaper sent out by the Recreation Department and suggested a supplement could be added to it. People Would get news from two different papers each week, four ~imes a month instead of once a month. Commissioner Hester apprised Commissioner Wische that the ~wo papers he mentioned are not delivered to all areas of ~he City. He elaborated. Commissioner Weiner was stunned by the proposal and could not understand the Ombudsman's role in this. She reminded everyone that the newsletter was a recommendation of the 11 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Task Force, and she recalled the situation the City was in at the time. Commissioner Weiner stressed the need for the newsletter in the form it is in now. It should not be written by the Ombudsman, who is not a professional writer. The community it is intended for wants it very badly. Mayor Moore asked which community it was intended for, and he stated it was intended for people in the northwest section. He stated the program was predicated on getting information to people that cannot afford newspapers, and he asked why they could not concentrate on that area of the population and not send the newsletter to all of the people. Mayor Moore further suggested that the meter readers could deliver the newsletters. The biggest expense is the mailing expense, which he thought was 26¢ a copy. Mayor Moore went on record as saying he was not for abolish- ing the newsletter, but he was for getting information to ~he people that need and want it. Michele Costantino, 155 Flamingo Drive, served on the Task Force and suggested they do a survey to see who wants the newsletters. The people who do not want them should be ~emoved from the list. Mayor Moore asked if the Commission wished to continue ~pending $100,000 a year for the newsletter. Commissioner ~ester recalled that Former Mayor Cassandra first brought up ~he newsletter about five years ago, but the Commission Voted it down. There was discussion. Vice Mayor Olenik supported the newsletter. He suggested ~he newsletter could probably come out six times a year ~nstead of 12 times until they come up with a better solu- tion. Vice Mayor Olenik thought the newsletter was geared go all of the City. It is something people can count on, on ~ regular basis. Vice Mayor Olenik explained. ~ommissioner Wische liked Vice Mayor Olenik's suggestion of ~he newsletter coming out every other month instead of every ~onth. Mayor Moore thought a coupon should be put in the newsletter asking whether people felt the City should Continue to spend $100,000 of the taxpayers money a year to yet the newsletter to them. He wanted it to go to an ndependent party instead of the City Staff. A woman in the audience, who lives off of Seacrest, stated the Boynton News and Boynton Times are never delivered to her house. 12 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Motion Mayor Moore passed the gavel to Vice Mayor Olenik and moved to conduct an immediate survey to see what the liability and productivity of the newsletter is. Commissioner Wische seconded the motion. After discussion as to how the survey should be conducted, Mayor Moore recommended that the Interim City Manager Come up with a way to do this. He did not want the Editor of the newsletter to conduct the survey. Mr. Hunt replied that he would figure out something and bring back a couple of examples. A vote was taken on the motion, and the motion Commissioner Weiner voted against the motion. returned to Mayor Moore. PUBLIC AUDIENCE carried 4-1. The gavel was Newsletter Former Mayor Ralph Marchese, 1901 Roma Way, stated that the ditizens who made up the Task Force were in strong favor of the newsletter. The people deserve to know what the City is doing. Mr. Marchese emphasized that the City will save nothing. They will create havoc. Mr. Marchese begged the Commission to leave the newsletter alone. Mayor Moore responded that no one on the Commission advocated ~o discontinue the newsletter. Golf Course William H. McCarty, 1974 Campanelli Boulevard, disagreed with the Interim City Manager's recommendation for a $65 '~ncrease in dues because the golf course showed a $30,000 .rofit last year. He elaborated. Joe Sciortino, Manager of the Golf Course, replied that on the basis of figures he keeps on a monthly basis, he Projected a profit of about $30,000. Mayor Moore noted Mr. Sciortino had recommended the dues be increased. Mr. McCarty recognized Mr. Sciortino as an expert, but he did not think an increase should exceed the cost of living increase. Vice Mayor Olenik noted the permit fees were not raised in the 1987 and 1988 or in the 1988 and 1989 budgets. Over a 13 MINUTES - CITY COMMISSION FIN/LL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 two year period, they were only looking at a 5% increase per year, which was in line with the cost of living increase. Mr. McCarty did not see why the City should be "raking in" a profit at the expense of the golfers. He further commented. Mr. Hunt advised that the increase in dues will generate about $80,000. The dues are raised only every other year. The increase will cover the cost of living and increases in chemicals and fertilizers. Not only is the City's golf course competitive with other courses, if Mr. McCarty paid green fees, he would probably be paying in the neighborhood Of $900 or $950 a year. Mr. Hunt further explained. Vice Mayor Olenik questioned whether monies out of the funds received are put away for future capital improvements to the ~olf course. Mr. Sciortino replied there is a balance of bout $53,000 for capital improvements, but it is not included in the $665 dues. Vice Mayor Olenik asked if funds were being put away for expansions or renovations. Mr. Sciortino answered that money is put aside for parking replacement, maintenance equipment replacement, kitchen equipment replacement, and ~epreciation of the buildings but not for major capital improvements. The major capital expansion budget comes from ~he 50¢ surcharge. Mayor Moore never understood why any non-profit municipal 9ntlty would have to figure depreciation in its bookkeeping. He asked if the golf course is totally self-sufficient. Grady Swann, Director of Finance, answered affirmatively. ~r. Sciortino clarified that when the golf course first pened, there were 800 permit holders, and they played with riends. As permit holders have met each other and created golfing relationships, they are playing with other permit holders. In this year's budget, Mr. Sciortino decreased the rojection for green fees by approximately $50,000 because e only has "X" amount of starting times to sell. In the Wintertime, they are at capacity. In the summertime, they ~re busy in the mornings and afternoons but not in the middle of the day. There was discussion. Salvatore DiFiore, 230 N. E. 26th Avenue, agreed with Mr. McCarty that Mr. Sciortino is a fine Manager. If the golf course is a self-sustaining entity, Mr. DiFiore asked why the City should have anything to say about it. He did 14 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 not think it was fair for the City to have anything to do with the golf course. If the golf course is making money, Mr. DiFiore asked why they need more money. The golf course is not an entity that is supposed to make money except for equipment, etc., as Mr. Sciortino enumerated. Vice Mayor Olenik reminded him that the Manager of the Golf Course wants to raise the dues. The revenues for the golf course are shifting from non-permit holders to permit holders, which means the golf course is getting less revenue. Therefore, the City must raise green fees or permit holders' dues. Mr. DiFiore referred to the salaries of the personnel at the ~olf course and said they come to almost $700,000. r. Sciortino informed Vice Mayor Otenik that the golf course has 24 full-time employees, 7 seasonal employees, and Some part-time employees. The personnel's wages are about $550,000. With the benefits, they are $739,000. Mr. DiFiore felt the Commission should look at this budget, because he believed there was "fat" in it. After expounding, Mr. DiFiore pointed out that everyone pays ~or Boat Ramp Park, but no one pays for the golf course except the people that use it. He did not think that was fair. Mr. DiFiore further commented. ~s no one else wished to speak, THE PUBLIC HEARING WAS CLOSED. ORDINANCES 2nd and final reading a. Proposed Ordinance No. 89-31 - Adopting Final Millage 'lAN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON ~EACH, FLORIDA, STATING THE AGGREGATE MILLAGE RATE TO BE LEVIED AGAINST PROPERTY OWNERS WITHIN THE CITY FOR THE 1989- ~990 FISCAL YEAR; PROVIDING THAT THE CITY MANAGER SHALL HAVE ~HE AUTHORITY TO ADJUST THE AGGREGATE MILLAGE RATE UPON RECEIPT OF THE FINAL TAX ROLL; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES" City Attorney Rea read proposed Ordinance No. 89-31 in its ~ntirety, on second and final reading. The proposed tenta- tive aggregate millage rate for the 1989-1990 fiscal year Shall be 7.2821 (6.7443 for the General Fund, .0378 for the Publicity Fund and .5000 for the Capital Improvement Fund), 15 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 plus .6311 for Voted Debt Service for tative millage levy of 7.9132 for the The millage rate exceeds the computed 2.34%. a total proposed ten- 1989-1990 fiscal year. rollback rate by Commissioner Weiner moved to adopt proposed Ordinance No. 89-31 on second and final reading, seconded by Commissioner ~ische. A roll call vote was taken on the motion by Betty ~oroni, City Clerk: Mayor Moore Vice Mayor Olenik Commissioner Hester Commissioner Weiner Commissioner Wische Aye Aye Aye Aye Aye Motion carried 5-0. b. Proposed Ordinance No. 89-32 - Adopting Total Budget 'iAN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON ~EACH, FLORIDA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR EGINNING OCTOBER 1, 1989, AND ENDING SEPTEMBER 30, 1990; pROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES" City Attorney Rea read proposed Ordinance No. 89-32 in its ~ntirety, on second and final reading. The Ordinance appropriated $26,919,490 to the General Fund for the payment Of operating expenses and necessary capital outlays for the ~ity Government pursuant to the terms of the budget. The Sum of $1,045,701 was appropriated to the interest and ~inking fund for general debt service for the purpose of ~aying the interest, principal and reserve due on the general obligation bonds of the City not subject to Statutory exemptions and for redeeming such bonds as they ~ature. The sum of $86,526 was appropriated to the Publicity and Advertising Fund. ~ommissioner Weiner moved, seconded by Vice Mayor Olenik, to dopt proposed Ordinance No. 89-32 on second and final eading. ~ice Mayor Olenik asked if there should be a Section in the rdinance for the Capital Improvements Fund. City Attorney ~ea replied that Ordinance No. 89-31 states .5000 for the Capital Improvements Fund. Vice Mayor Olenik questioned whether it should be included in the dollar items. 16 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 Mr. Hunt advised that the dollar amount in the capital improvements program is normally presented as part of the capital improvements budget. It can be brought back at an appropriate time. Mr. Swann added that it is usually typed up separately. This was just to set the millage for it, and it could probably be brought back. A roll call vote on the motion was taken by Mrs. Boroni, as ~ollows: Vice Mayor Olenik Commissioner Hester Commissioner Weiner Commissioner Wische Mayor Moore Aye Aye Aye Aye Aye Motion carried 5-0. RESOLUTIONS a. Resolution No. 89-UU - Adopting Other Funds ,A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1989 AND ENDING SEPTEMBER 30, 1990; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES" City Attorney Rea read proposed Resolution No. 89-UU in its entirety. The following sums were appropriated: $ 5,704,195 1,816,864 511,399 1,756,040 858,810 14,466,290 2,084,320 2,446,495 Sanitation Fund Golf Course Revenue Fund ($484,589 - Boynton Beach Recre- ational Facilities Fund for paying the Debt Service due on the Golf Course Recreational Bonds and $26,810 - Amortiza- tion of Revenue Bond discounts) Vehicle Service Fund Local Option Gas Tax Fund Water and Sewer Utility Fund for operating expenses and necessary capital outlay Water and Sewer Utility Fund for paying debt service due on Water and Sewer Revenue Bonds Depreciation of utilities, fixed 17 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 100,634 817,873 assets and amortization of its revenue bond discounts Warehouse Fund Community Redevelopment Agency/ Community Improvement Department Commissioner Hester moved, seconded by Commissioner Wische, %o adopt Resolution No. 89-UU. Motion passed 5-0. RESTRICTED TRAVEL Mr. Hunt asked what the Commission's wishes were regarding this. Vice Mayor Olenik wondered when they would know what the final fund balance would be. Mr. Swann thought about November 1st. Mr. Hunt said it would not make a lot of difference the first month or two. It will only make a Substantial impact if it is extended for a six-month period. The consensus was to follow Mr. Hunt's recommendation. 3% COMPENSATION ADJUSTMENT FOR GENERAL EMPLOYEES ACROSS THE BOARD Mr. Hunt thought this would keep the City competitive with the surrounding communities. $100 HOLIDAY BONUS FOR NON-MANAGEMENT PERSONNEL Mr. Hunt thought this was an innovative program and said the City Staff thanked the Commission for supporting it. This will be issued the first week of December to all General Employees and to those Unions who have accepted it. It will be a one time check with no deductions. UNION NEGOTIATIONS Mr. Hunt informed Mayor Moore that the City met again today With the Police Union. He thought the City was progressing and was optimistic that the situation would be resolved soon. Ann Toney, Acting Assistant City Manager, reported ~hat the Sergeants have yet to keep a date for a meeting for contract negotiations. Mayor Moore asked what effect the negotiations would have on ~he adopted budget. Mr. Hunt replied that all the monies available to cover the offers put on the table by the City are in the budget. If there are any dramatic increases in any of the settlements, they will have to look into the 18 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 budget for additional funds. The City is not obligated to pay retroactive increases to non-settled Union contracts. It would be a policy left to the discretion of the Commission. Mr. Hunt mentioned that the meeting for the 1st hearing for ~he new Police Department Lieutenants' Union will be October 10th. RESOLUTION b. Resolution No. 89-VV - Adopting Annual Pay and Classification Plan City Attorney Rea read proposed Resolution No. 89-VV by title only: 'IA RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA ADOPTING PAY PLAN FOR FISCAL YEAR 1989/1990" Vice Mayor Olenik moved, seconded by Commissioner Hester, to adopt Resolution No. 89-VV. Motion carried 5-0. ORDINANCES C. Ordinance No. 89-33 Re: Adopting Change in Beach Decal Fee City Attorney Rea read proposed Ordinance No. 89-33 on Mecond and final reading by title only: '!AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON ~EACH, FLORIDA, AMENDING CHAPTER 16, PARKS AND RECREATION, RTICLE II, CITY PARKS & BEACHES, SECTION 16-82 RAISING THE ~NNUAL PARKING PERMIT FEES OF RESIDENTS FROM $5.00 to $7.00; ~ROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; ROVIDING AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE DkgD FOR OTHER PURPOSES" Mice Mayor Olenik moved, Go adopt Ordinance No. 89-33. was taken by Mrs. Boroni, Commissioner Hester Commissioner Weiner Commissioner Wische Mayor Moore Vice Mayor Olenik seconded by Commissioner Weiner, call vote on the motion A roll as follows: Aye Aye Aye Aye Aye Motion carried 5-0. 19 MINUTES - CITY COMMISSION FINAL BUDGET HEARING BOYNTON BEACH, FLORIDA SEPTEMBER 26, 1989 When this Ordinance was brought to the Commission, Mr. Hunt missed a couple of minor fee increases in terms of temporary and replacement decals. He asked for permission to bring the Ordinance back at a later date to increase those fees. It will be an additional income of $4,000 or $5,000 a year. APPROVAL OF CHILDREN'S SERVICES COUNCIL GRANT AGREEMENT Charles Frederick, Director of Recreation and Parks, told %he Commission this was the final agreement to consummate ~he receipt of $115,000 for the two latchkey programs. The program is scheduled to start Monday, October 2, 1989. Fifty kids are enrolled at Rolling Green, and 45 are at Poinciana. This is 100% funded by the Children's Services Council. Supt. Mills guaranteed he will provide space at no cost to the City from 2:00 P. M. until 6:00 P. Mo Commissioner Weiner moved to authorize the City to enter into this contract. Commissioner Hester seconded the motion, and the motion carried 5-0. BUDGET Mayor Moore commended Mr. Hunt for bringing the budget down. ADJOURNMENT There being no further business to come before the Commission, the meeting properly adjou~a.t 7:40 P.M. 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