R00-172RESOLUTION NO. R00-
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING RESOLUTION R93-150, PROVIDING
FOR AND APPROVING A REVISED RECREATION
AND PARK DEPARTMENT REVENUE POLICY
MANUAL AND FEE SCHEDULE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach, Florida deems
it necessary to set forth uniform fees and policies for the use of its recreation facilities and
parks; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. Resolution No. 93-150 shall be amended by adding a new Revenue
Policy Manual and Fee Schedule, attached hereto as Exhibit "A" and incorporated herein.
Section 2. This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this .,~ day of Deccqxtber, 2000.
CITY OF BOYNTON BEACH,
Vice Mayor
ATTEST:
s:caxKesoxr'arKs anti
Mayor Pro Tem
V-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.2
AGENDA ITEM REQUEST
Requested Cit) Commission
Meeting Dates
] September 19. 2000
[] October4, 2000
[] October 17, 2000
[] November 8. 2000
Date Final Form Must be Turned i_n Requested City
to City Clerk's Office Commission Meeting Dates
September 7. 2000 (5:00 p.m.) [] November 21 2000
September 20, 2000 5:00 p.m.) [] December 5, 2000
October 5, 2000 '5:00 p.m.~ [] December 1~. 2000
October 18.2000 (5:00p.m.) [] January 2. 2001
Date Final Form Must be Turned
in to City Clerk's Office
November 9, 2000
November 22, 2000
December 6, 2000
Decernber 20, 2000
NATURE OF
AGENDA ITEM
RECOMMENDATION:
[] Administrative [] Development Plans
[] Consent Agenda [] New Business
[] Public Hearing [] Legal
[] Bids [] Unfinished Business
[] Announcement [] Presentation
Motion to amend Resolution No. 93-150, to approve the revised Recreation and Park Department Revenue
Policy Manual & Fee Schedule. and providing an effective date.
EXPLANATION:
The Revenue Policy Manual and Fee Schedule was last revised in 1993. The requested revisions reflect the
~grrent organizational structure and allow staffto be sensitive to current, market trends as they relate to program
tcluded in the manual is a projected fee schedule for Boat Club Park launch fees. Suggested rates are $50
annual decal fee, and $10 daily fee. Enforcement will be limited to weekends and holidays.
PROGRAM IMPACT:
The Revenue Policy Manual and Fee Schedule did not include programs and facilities that have been added or
deleted since 1993.
FISCAL IMPACT:
The approval of the revised Revenue Policy Manual & Fee Schedule allows staff the flexibility to increase fees
if necessary, in anticipation of future costs associated with offering programs and services to the public. The
proposed fee ranges are in line with fees charged by other municipalities and should not preclude persons from
participation due to economic stares.
ALTERNATIVES:
* Not al~prove the recommended revisions of the Recreation and Park Department Revenue Policy Manual
and Fee Schedule.
~eis~e Se~ices~ecreafion
Department Name
"Cit~ 19iauager's Signature
City Attorney / Finance / Human Resources
SSBULLETINkFORMS~AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
RECREATION & PARK DEPARTMENT
REVENUE POLICY MANUAL
&
FEE SCHEDULE
1993
Revised 2000
CONTENTS
k
II.
III.
IV.
V.
VI.
VII.
VIII.
(.
Statement of Philosophy ...................................................................... 1
Statement of Need ............................................................................... 1
Authority and Responsibility.: ................................................................ 1
Fees and Charges, Goals & Guidelines .............................................. 2
Financial Assistance Guidelines ........................................................ 10
Contractual Receipts Guidelines ....................................................... 12
Compulsory Resource: Dedication Ordinance .................................. 14
Accounting for All Revenues. ............................................................. 14
Annual Review ................................................................................... 16
Fee Schedule
CITY OF BOYNTON BEACH
RECREATION & PARK DEPARTMENT
REVENUE POLICY
STATEMENT OF PHILOSOPHY
The basic philosophy of the Boynton Beach Recreation and Park Department is to offer year-
round diversified recreation services, ensudng that all citizens have equal opportunity for
participation. However, since the demand upon the Department is greater than the publids
ability to appropriate public funds to support that demand, it becomes necessary to charge
fees and pursue other supplementary revenues and resources. Fees and charges for parks
and recreation services will provide only one source of finance for the Department. They will be
thoroughly evaluated pdor to their adoption into the fiscal matrix supporting public parks and
recreation services, a matrix which includes general fund appropriations, contractual receipts,
land dedication, bond issues, grants-in-aid, and special gifts and donations. Fees and charges
will supplement these other resources, not replace them nor be used to diminish government's
responsibility to provide open space and leisure opportunities. ~ Rather, fees and charges will
be viewed as a method to expand and to continue to provide basic services on an equitable
basis. The general benefit of services made possible through fees and charges must exceed
any detriment imposed by the fees, and collections must be practical and economical.
II.
STATEMENT OF NEED
It ;is the responsibility of the Boynton Beach Recreation and Park Department to offer a
comprehensive recreation program and to provide public park land. Because of heavy
demands for new and expanded services and because of the increase in operating expenses,
it has become necessary to adopt a sound and consistent policy that will guide the search and
generation of supplementary revenues to tax dollars.
III.
AUTHORITY AND RESPONSIBILITY
The revenue policy was formally adopted on September 21, 1993~. and amended on
December 5, 2000, by the Boynton Beach City Commission and revisions must come before
them for approval. The City Commission and City Manager have authorized and charged the
Directors of Recreation and Parks with providing oversight in the implementation of the policy,
and establishing appropriate procedures to administer the policy's goals and guidelines. All
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schedules will be approved by the City Manager upon the recommendation of the Director of
Recreation ar~FP-arks.
IV.
FEES AND CHARGES GOALS AND GUIDELINES
BASIC SERVICES
1. The City of Boynton Beach will continue to provide basic park and recreation
services at no charge in order to protect and conserve natural and historical
properties and to promote the physical and mental well-being of its citizens.
Examples of basic services include staff supervised therapeutic recreation,
recreation center level games and programs, and various youth, adult and senior
citizen active and passive recreation activities, both indoors and outdoors.
Public funds will be used to acquire, improve and manage all park land whenever
possible, charging no fees to Boynton Beach residents for entrance into
neighborhood parks, comfort stations, greenway and trails, playgrounds,
recreation and community centers. However, the Directors of Recreation and
Parks may recommend nominal fees as necessary for control of these areas.
GENERAL GUIDELINES
1. Charging fees is an equitable method of recovering a portion or all costs of
specialized or personal recreational services.
.... ~... c ..... ," ~-'~"~-~' ~'~'",,"'--~ '-~o Resident and Non-Resident Fees
"~'~"~':~d~3*~'*~ '~'~"~'1' ~t .... ~'~'~3'["*~ '~'~'~r~*f~ I1~'~*~'~;~ f~'"f~ .... '~ '~*~'~ I' ~ .... '~" fFees for
non-residents will be a minimum of 25% above the s~gaJ~,~,-fee for
residents, with a minimum charge to non-residents of $3.00 above the s~
r-e(Amedresident fee for programs and services priced under $12.00.
To ensure equitable services and reasonable fees to the public, staff will submit
proposed program fee increases in writing for approval by the Director of
Recreation. All fees will remain within the Commission approved fee schedule.
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FEE CLASSIFICATION
Fees charged for programs, facilities and services provided shall be classified as:
1. rental fees
2. special service fees
3. permit fees
4. admission, entrance and parking fees
5. user fees
6. sales
RENTAL FEES will be charged for the privilege of exclusively using tangible
public property or building structures without consuming or injuring them in any
way. Examples include -';'"'~-- ;* ...... ~ ..... ; .... *
~. ............. ~. ..... .~_.~. ....... , booth rentals~ as-walPas
facility room rentals, picnic shelters and other park facilities.
SPECIAL SERVICE FEES will be charged for supplying extraordinary articles,
commodities, activities, materials, or services as an accommodation to the public
which are not provided as part of the Department's basic, free public services.
Examples include ........ ~-~'~"~ ..... , ~._..j'~"' =~.'-v:ces,' keys, field preparation, lights, staff,
custodial and processing fees.
PERMIT FEES will be charged for permission or written authorization for a
specified lawful action or use of a facility. Examples include sports leagues,
filminnl~h~'~','~,~r.~r~h., ,'~'~A o.-.~.,.~.~, ,,,~ "~a;"~ -~Jal event
tournaments, . ........ ~ .....~.-~..~. - .... ~ .................. u-~-,
permit fe~ in a~dan~ ~th AAide I, Se~ion 1~20 of the Code of Ordinaries
as detailed in the Special Event Handbook, and V~ending and exhibitor
fee~ ........ ..._~-., _~. _, ..... for ~Aaln special events.
ADMISSION, PARKING, AND ENTRANCE FEES may be charged to enter a
building or structure. These fadlities usually offer an exhibit, show, performance,
concert, ceremony or demonstration. Examples include attending special
performances or events which require high cost talent, specialists, technicians,
equipment, extra supervisory and maintenance personnel, or where the net
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revenue generated is used to offset the program or facility costs. Parking fees
may be charged at designated parks for daily, weekend and holidays to control
overcrowding and subsequent damage to greenways and roadways, to minimize
vandalism, provide additional patron safety, or to offset a portion of park
operational costs.
USER FEES may be charged for the use of a high cost facility or participation in
an activity. The patron usually enjoys the privilege of use with others. Examples
include instructional classes, trips, tours, camps, sports clinics, workshops,
launch ramp/marina fees, administrative, publicity and promotion fees.
SALES -- Unconditional ownership of merchandise which passes from the
Department to the user will be sold_to the user. Examples include arts and crafts
supplies, merchandise related to programs and services offered, and
departmental tabloid, bulletin, newsletter or program advertising space.
DIFFERENTIAL FEES
In addition to fees differentiated according to residency, fees for programs, services and
facilities may be differentiated according to the financial objectives of the following
organizations:
Commercial/Profit
Fundraising
Non-profit
Private/Family
Schools
Religious
Fee Exempt
Examples include facility rentals for private/commercial gain, non-profit group meetings
and family celebrations. The Director of Recreation a~ks-shall establish the fee for
the above organizations based upon the fee schedule.
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" ' E. RECOVERING PARTIAL COSTS
The public will be charged user fees, special service fees, sales fees, or rental
fees for special services and special facilities based on the exact costs
· associated with the "extra" service, or based upon a specified percentage of all
direct costs when'the exact costs cannot be figured.
Fees will recover the exact costs or a percentage of direct costs for special
services and facilities when:
a)
b)
c)
The cost per user hour of the service is high;
The activity uses consumable material;
The service requires a facility with high
maintenance costs;
d)
e)
f)
capital, operating or
The activity requires special preparation or clean-up;
The activity requires special instruction at extra cost;
The service is extended beyond the normal operation.
Special services include, but are not limited to, organized adult athletics,
instructional Y°uth and adult programs, tournaments and youth and adult out-of-
town trips and tours.
Special facilities include but are not limited to one time room rentals, lighted ball
fields and tennis courts, pools~ and picnic shelters:, mcd.qcc cnd
equipme~. Exact rates will be set each year and published in the Fee Schedule.
RECOVERING DIRECT COSTS
1. Direct operation costs will include all transportation, lodging, full-time and part-
time personnel necessary to conduct the program, rental of facilities, purchase of
equipment and supplies, and utility costs directly related to the program.
Programs that will recover direct costs may include, but are not limited to, after
school programs, :instructional classes, out-of-town trips and tours and organized
sports.
5
The established fee for co-sponsored fund-raising programs with other public
agencies or volunteer organizations shall cover the Department's contribution to
the' direct costs of offering the activity and facility.
When not in use for Department-sponsored and co-sponsored activities,
designated areas, facilities, and equipment may be rented by organizations and
the general public. Rentals will be computed to recover all direct costs.
5. Equipment rental rates will be based on original cost and depreciable life.
RECOVERING ALL COSTS PLUS SURPLUS
Upon approval by the Director of Recreation-ar,,(i-P-aC4s, public property may be used by
closed membership groups and proprietary or commercial groups who want to use
public property for financial gain or profit. The fee charged for use of the public park
land and facilities will be comparable to the prevailing commercial rates, or must recover
all costs to the Department, whichever is greater. An additional fee for the privilege of
conducting business on public property will be charged.
Commercial or promotional activities on park land will be permitted only when
they are clearly not in conflict with ongoing Department-sponsored programs, or
if the program can be conducted without any restriction of public use for a
reasonable period of time.
Commercial or promotional activities in parks and facilities will be authorized only
if they provide a public service and meet a legitimate public need.
Commercial or Promotional use of public facilities including use of public names
of structures will not be authorized if such use constitutes an expressed or
implied City endorsement of commercial products, services or activities.
Sponsors of profit-making, commercial activities conducted on park property are
required to show evidence of comprehensive general liability insurance sufficient
6
to protect themselves from any potential incidents, an amount of coverage which
meets City requirements as approved by the Risk Manager.
The sponsors of profit-making, commercial activities conducted on City
recreation and park property must pay the City a minimum of twenty-five percent
(25%) of the gross receipts in addition to the prevailing rental rate.
a) Within thirty (30) days after a commercial or promotional activity, an
itemized list of all income associated with such an event must be
transmitted to the Director of Recreation or his desi,qneear~--P-arks,
together with twenty-five percent (25%) of the gross income.
b) A deposit may be required by the Director in advance of the event.
Charitable, non-profit, community-serving organizations that conduct an event on
City recreation and park property for the purpose of raising funds, not sponsored
by the Department, may pay a facility rental fee, maintenance fee, or a
percentage of their gross receipts, as determined by the Director of Recreation
Charitable sponsors of profit-making activities conducted on City recreation and
park property are required to show evidence of comprehensive general liability
insurance sufficient to protect themselves from any potential incident, an amount
which meets City requirements as approved by the Risk Manager.
REVENUE PRODUCING FACILITIES
Revenue producing facilities may be developed in parks to supplement General Fund
revenues and to provide Boynton Beach residents additional recreational opportunities.
The number and type of these kinds of facilities will be determined based on need. The
service itself must be the FIRST priority. Thus, revenue producing facilities will be
considered a basic resource of the recreation and park system, and will be constructed
with public funds. Depending on the nature of the service they provide, they may be
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operated and maintained from user fee revenues. Where user fee revenues do not
have the potential to maintain the facility to a high standard of service, General Fund
monies will be used to assure continuation of the service to the public.
1. General Fund appropriations will be requested to support the operation of all
Park & Recreation facilities. While these facilities may be capable of generating
sufficient revenues to offset their operational costs, the General Fund
appropriations will provide an adequate cash flow during fluctuations of revenue
due to weather, seasonal changes and vaded participation by the public.
Fees collected from revenue producing programs or facilities may be deposited
in a Trust Fund or Enterprise Fund to improve or expand the recreational
services of these facilities for the users. Thus, those who use the program or
facility pay directly for the operation. The guidelines governing the Enterprise
Fund are stated in this policy under Section VIII, Accounting for all Revenues.
When public funds are not available for construction of special facilities due to
other priorities of the department and the City, funding for development may be
sought and provided through public/private contractual agreements.
In situations where the financial constraints of government cannot ensure the
maintenance of the high standard of service desired by the public, the services
may be operated through contractual agreements with the private sector.
DIFFERENTIAL FEES: SPECIAL SITUATIONS AND GROUPS
1. It shall be general policy to develop reciprocal use agreements with the Palm
Beach County School Board allowing joint use of facilities at no charge to either
party unless uses require special needs which require high costs to the school or
City.
Special interest groups shall be granted no special consideration in the form of
reduced rates or free services, with the exception of those groups affiliated with
the Department. Special interest' groups may include, but are not limited to,
8
religious and political organizations, commercial businesses or clubs and
organizations.
May out-of-town residents use Boynton Beach recreation services but make no
direct tax contributions to help support these services. It is not equitable for
these citizens to enjoy the facility or service while this jurisdiction's residents are
taxed for its maintenance and operation. 'Therefore, it is reasonable to
incorporate into the fee and charge policy~ different Non-resident and Resident
fees '-~ "- .... ,......~o., .....~ ,,o,.~.~, .~..~.....~ ...,..o,, ~,.~ D~o~.~....+.- Thus visitors
and residents together will help maintain the facility and provide funds for
continued expansion and proper staffing.
J. WAIVERS
Official City-sponsored or affiliated programs and events shall be fee exempt. The
Recreation a~t-P-~a:k~Director or his designee shall make such determination. On some
occasion, fees and charges may be reduced when such action is determined by the
Director of Recreation and Park--. or his designee to be in the best interest of Boynton
Beach or the 'specific program. A written request for waiver of fees must be submitted
through the Director of Recreation-acM-IAacks, and approved by the City Commission.
REFUNDS
Procedures for refunding fees will be determined program by program based
upon the participant's prorated share of costs already invested and committed
into the program, including administrative services.
All requests for refunds must be made in writing to the Director of Recreation ar~
Pa~4-s-or his designee and any special circumstances will be determined by the
Director or his designee. Full Rrefunds for instructional classes will be granted
when the class is canceled due to the insufficient class registration.
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In lieu of a refund, the Department will encourage the participant to accept a
program credit °'~ .... '~ ~"" *"~'""' ~'~ """'~*~'° ~"""' *~'" dat~ ~f ~",,o,-,'.. The
credit..,,~.o~;" may be applied toward the cost of any future recreation program
· registration. ....,;..;,.. ,-~......~ ~... +~.,. r~,...,~......, No administrative service
charges will be deducted when a credit o'-';
..,,,. ,s accepted by the participant.
FINANCIAL ASSISTANCE GUIDELINES
Boynton Beach Recreation and Park Department may accept grants, gifts, service-in-kind,
bequests or donations to the City for the purpose of park land acquisition, planning,
development, maintenance, operations and administration of recreation arid park facilities and
programs. The City Commission authorizes on behalf of the City, the Directors of Recreation
and Parks to accept non-governmental grants, service-in-kind, and gifts, donations or bequests
of cash or personal property valued at $5,000 or less, provided the solicitation, acceptance and
use of these revenues and/or gifts are consistent with State Laws and Local Ordinances and
are in the best interest of present and future Boynton Beach residents. Gifts, grants, service-in-
kind, donations, or bequests valued at more than $5,000 must have City Commission
approval. All monetary gifts or donations to the City for Recreation and Park purposes, shall be
paid into the Recreational and Park fund as established by Section 16-6 of the City Code of
Ordinances. Any gift or bequest of real estate and all government grants may be accepted only
on approval of the City Commission. All gifts, bequests, and donations of personal property or
real estate and all grants shall be held, used or disposed in accordance with the terms and
conditions under which the gift, bequest, donation, or grant is made and accepted in
accordance with State Law and local ordinances. The Director, City Manager or Commission
may reject any gift, bequest or service-in-kind for just cause.
GRANTS
a)
Any permanent employee of the Department is encouraged to investigate
the possibilities of securing a grant for Department facilities and programs.
Researching and investigating grants will be consistent with Department
and City policy.
10
b)
The Director will act as the cleadng house and give approval for all grants.
Non-governmental grant applications for amounts over $5,000 will be
approved by the City Commission.
c)
All federal, regional, state and county grant applications of any amount will
be approved by the Director, City Manager and Commission.
GIFTS, DONATIONS AND BEQUESTS
a) The Director may accept service-in-kind from individuals or pdvate or
corporate organizations for the benefit of a specific facility or program or
for the administration of all recreation services.
b)
c)
Any permanent employee of the Department may personally pursue gifts,
donations, bequests or service-in-kind on behalf of the Department as
long as the amount of a single donation does not exceed $4,999.
Gifts, donations and bequests over $4,999 in value will be pursued only
upon approval of the Director.
FUNDRAISING EVENTS
a) Upon authorization by the Director, fundraising events, solicitations, sales
or benefits may be conducted on behalf of the Department or as part of a
Department-sponsored program (such as, but not limited to G.A.L.A.,
Holiday Parade) by organized and recognized community groups. Such
recognized groups include, but are not limited to, civic associations, home
owners associations, scout organizations, P.T.A.'s, the Teen Council and
adult advisory Committee or councils. Such fundraising events shall be
established by written agreement among all parties.
b)
Funds collected in this manner remain the property of the organizations
overseeing the collection until they officially give the cash or check to the
Director of Recreation or his desi,qnee.~
11
c)
The Department and its employees are not responsible in any manner for
these funds. However, organizations receiving or handling funds during
Department-sponsored programs must follow the prescribed rules of the
City for providing accountability of all funds to the general public.
Organizations will keep all funds in a checking account in the name of the
organizations. All records, bank statements, canceled checks, blank
checks and receipts, invoices and authorizations must be available for
review by the Department.
d)
The Department may require or request expenditure of funds belonging to
recognized groups, such as Black Awareness Committee, and shall
concern itself with the proper management of these accounts and assure
that the handling of funds is carried out to the degree of accountability
required of government by the public.
CONTRACTUAL RECEIPTS GUIDELINES
LEASES
Upon approval of the City Commission, the Department may lease park land for a
specific time as negotiated. The process of leasing land will be open to all responsible
individuals and corporations, and contracts will be awarded according to the State's
open binding procedures, following announcements published in all area newspapers.
The City Commission must approve all lease agreements. Contracts will be awarded
based on specific criteria, including but not limited to:
1. Evidence of financial responsibility and intent to use the land for designated
purposes, :
2. Revenues and/or rents generated for the City, and
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Environmental Impact Plan which includes statements on the use of chemicals,
protection of soils and water quality, and how the prospective lessee plans to
restore the land back to its state prior to lease.
CONCESSIONS
The Boynton Beach Recreation and Park Department is authorized upon
approval of the City Commission to sell products such as supplies, food or
souvenirs, or services such as coin-lockers or rental equipment at Recreation
and Park facilities for the purpose of providing a service to recreation and park
patrons.
For the privilege of selling products or services on public park land, the City will
receive monthly rent and/or a percentage of the gross revenues generated from
the concession operation. Rent and percentages will be established on a contract
by contract basis.
The process of awarding contracts will follow the State's open bidding
procedures following announcements published in area newspapers. The
Director is authorized to solicit bids from reputable concessionaires according to
Purchasing Agent requirements.
Criteria for awarding contracts include, but are not limited to, the following:
a) Proof of financial solvency and history of quality performance in
providing the product or service in question,
b) Percentage of gross revenues generated for the City, and
c)
Specific conditions and terms in the contract which ensures that
the public receives the best service possible and the Department
maintains as much control over the concession operation as
possible.
13
COMPULSORY RESOURCE: DEDICATION ORDINANCE
In order to accommodate for orderly growth and development and the influx of new residents,
and to maintain the quality environment which makes Boynton Beach a desirable community in
which to live, and in order to place an equitable share of the cost of providing new park land on
all new inhabitants, Boynton Beach City Commission authorizes the Department of Planning
and the Department of Recreation & Parks to review each subdivision plat for consideration of
mandatory dedication of land or fees in lieu of land for park, recreation and open space
purposes pursuant to the City ~subdivision codes. Control, record keeping, expenditures and
accountability of all revenues and property will follow State Statutes and Local Ordinances.
VIII. ACCOUNTING FORALL REVENUES
Boynton Beach Recreation and Park Department will be collecting fees and charges, gifts of
land or personal and grant revenues as a result of this policy. The collection, control, record
keeping, expenditures and accountability of all revenues and property will follow State
Siatutes, Local Ordinances, and Finance Department Accounting and Auditing Procedures and
POlicies.
A.i
PARKS AND RECREATION TRUST FUNDS
In order to enable the Department to plan, organize and conduct activities and events
totally funded through appropriate funds, trust funds shall be established for special
programs such as G.A. LA.
1. All monies will be deposited in the City Treasury, in accordance with Finance
Department policies and credited to the trust fund account number.
The Finance Department shall be responsible for maintaining official revenue and
expenditure records as required. All transactions (deposits and expenditures) shall
be in accordance with normal Finance Department procedures, including (a)
purchasing, (b) personnel and (c) accounting.
Expenditures may be charged against the trust fund account; however,
expenditures may not exceed revenues as of September 30 of each fiscal year.
14
Moines as of September 30 of each fiscal year shall be encumbered and carried
over to the following fiscal year for planned programs.
The trust fund shall be maintained by the Finance Department on a revenue and
expenditure basis; however, the Department will maintain detailed, separate ledgers
for each activity or event in order to provide day-to-day control of income and
expenditures for each program.
B. ENTERPRISE FUND
When appropriate, enterprise funds shall be established to provide greater flexibility in the
management of revenue-producing facilities and programs. These funds are governed by the
following policy:
1. Revenues collected from the recreation and park enterprise facilities shall be
deposited in a fund separate from the General Fund. Revenues collected will be
used to conduct the revenue-producing program/facility or improve the recreation
services to the user. A percentage of the revenue generated over the cost to
conduct the program shall be paid to the General Fund Revenue Account.
A profit and loss statement will be forwarded teat the request of the Director each
month, along with other pertinent records and audits required by Finance
Department policies.
The Finance Department will assign object codes and maintain official records as
required by law. The Recreation and Park Department will maintain detailed and
separate account ledgers for each facility and facility program activity in order to
provide day-to-day control of revenues and expenditures.
The Boynton Beach' City Commission, upon recommendation of the City Manager,
Finance Director and Recreation-a~m~-P-arks Director, may appropriate general funds
twice a year into the enterprise fund with the stipulation that every effort will be
made to repay the general fund appropriated "loan" from the enterprise fund
revenues within six (6) months.
15
The costs of operating the revenue producing facilities and programs will be
charged against the Enterprise Fund(s). Unspent monies left in the fund as of
September 30 will be carried forward to the next fiscal year.
ANNUAL REVIEW
The Department of Recreation and Parks shall review annually this revenue policy and all fee
schedules to ensure equitable services and reasonable fees to the public. ~
..... ~,..., ..... ~. ........................... ~ ,., ,~ ...... j ........ ~. .... c. The fees must be
easily collected and the cost of collection should not consume more than half of the receipts
unless the purpose of fee collection is to control usage. A written report ~
will be presented by the Director of Recreation aR~l~-a~ks-teupon request of the City Manager.
16
Fee Classification
RENTAL FEES: FACILITIES
Rental Deposits
Freedem4,1allCivic Center
Madsen Senior Center
Senior Center
Wilson Center
Wilson Pool
Boat Club
Hester COmmunity Center
~ & Activity Center
Picnic Pavilion
Athletic Fields
RENTAL FEES: EQUIPMENT
Rental Depos ts
Piano
:~ECIAL SERVICE FEES
Keys (lost keys/replacement)
FEE SCHEDULE
Fee Range
$50 - $100
$25 - $100/hr
$15 - $25/hr
$25 - $80/hr
$15 - $25/hr
$50/hr. plus lifeguard
$50,,'hr
$15 - $20/hr
$25-$150/hr
$25-$I~0/hr
$25/day plus deposit
$50/day holiday plus
deposit
fi~ld~5 - $25/2 hr practice
$20 - $100
$!5 $75
$10 per event plus tuning
(approximately $60)
?,5 $145
$20 - $40
17
Date
Commission
Approved
10/91
10/91
10/91
12/00
10/91
10/91
!0~I
10/91
10/91
~9/9-1-12/00
10/91
9/9312/00
10/91
4g/9-!-
10/91
49/8-1-
10/91
Field Preparation
Lights
~ecial Event Consultant Fee
~,ustodial Fee
Staffing Fees
PERMIT FEES
Athletic Teams/Tournaments
Special Event Vending/Exhibitors
( ....... j ...... , G.A. LA., T.N.T. Concert,
etc.)
ENTRANCE, PARKING & ADMISSIONS
Beach Parking - Established by Article II,
Section 16-82 of the Code of Ordinances
Boat Club Park Launch Fees
Annual Decal
Daily Fee (weekends & holidays only)
Special Program Workshop,
Concert Admission,
General Admission: (examples) Holiday
Craft Workshop, Youth Halloween
Programs, Hel~, Treasure Hunt,
~""'~ c: r~,.~,...~.+,.~ r,,-,,~.,+ Theater
Performances, Dances, etc.
Ra~Tennis Center Daily Fees
Adult (har-tru)
Adult (composition)
Junior (17 & under)
...... ght Fee
$40 - $50 field
$3 - $8/hr
$50/hr
$30 - $120/day
$20/hr
$50 $80150/field or
outdoor court rental/day
$40 - $50/field
preparation
$30 - $120/custodial fee
$5025 - $1,500/space
$5O
$10
$3- $50/person
$6/person/15. hours
$2/person/1.5 hours
SI/person/1.5 hours
$3/1.5 hours
10/91
10/91
10/91
10/91
1~00
! 0!9! 12/00
I 0~! 12~00
12~00
12/00
09/93
10/91
10/91
10/91
10/91
18
USER FEES
outh Sportse-F-P, Ress
~.ex: Flag Football, Soccer, Cheerleading,
Gymnastics, Twirling, Tumblin,q
Adult-SpOrts League
(ex: Softball, Volleyball, Senior Men's
Softball, Basketball, Tennis)
Fitness & Dance
(ex. Aerobics, Ballet, Yoga, Tai Chi)
Y,-euth-&-Adult-Arts & Crafts
(ex: Tot Recreation,
Kids Crafts, Painting,
Calligraphy, Watercolor, Clay, Quilting,
etc.)
Adult GmltSpecial Class/-Workshop/one
time
Youth Camps & Playgrounds (includes
field trip fees)
(1, 4 or 8 week spdng break, summer and
holiday camps)
~fter-School Programs
elf Improvement/Community Interest
lasses (ex: language, music lessons,
computer classes)
(Non-Resident Fee
$13 - $100
$2820 - $375':325
$15 - $7-8125
$23 - $100
Resident Fee
$10 - $80 09/93
$16
$3O9500
$12 - $60100 O9/9312/00
$18 - $80 09~93
$7 - $~__2 $4 - $-1¢_2.._~.5 -143/91-12/00
$125 - $38O
$62 - $156
$201--8 - $8894
Ra~Tennis Center Memberships
Adult/individual $275300
Family $38,5410
Junior (17 & under) $ 55
$100 - $295 09/93
$50 - ,$125 :12/00
$15 - $75 ;88/9312/00
$~-4-0165
$225250
$ 25
0.7-/9212/00
07/9212/00
09/93
*Trips/Tours/Travel $ varies (actual cost of trip + 15% administrative and
promotion charge = TRIP FEE)
*Same fee for all participants since Boynton Beach facilities are not being used.
*Programs at Caloosa Park- no fee differential since Boynton Beach facilities are not be n.q used.
~-ees charged for grant-funded programs may fall below the fee ranRes listed above.
19
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