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Agenda 04-17-01
The City of 100 E. Boynton Beach Boulevard (561) 742-6000 City Commission AGENDA APRIL 17, 2001 Gerald Broening Mayor At Large Ronald Weiland Vice Mayor District I Bruce Black Commissioner District II Mike Ferguson District Ill Charlie Fisher Commissioner District IV Kurt Bressner City Manager ;TRICT DISTRICT II 'RICT III DISTRICT Visit our Web site www.ci.boynton-beach.fl.us WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT C~.'i Y OF BOYNTON BEACH COMMISSION ME~:IzNGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. Consent Agenda Items: These are items, which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda Items: These are items, which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEt: i~IGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item. City Commission meetings are business meetings, and as such, the Commission retains the dght to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the lelt end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted alter presentation of an agenda item ha.~ begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings". · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored card for matters not listed on the agenda. The Mayor will call for speakers by name from the yellow cards provided by the City Clerk. · Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda alter a motion has been made and properly seconded. Please use the green colored card for matters listed on the agenda. The Mayor will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMISSION: When your name is called, please step up to either podium and state, for the record, your name and address. DECORUM: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting it in session. . City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach- Boulevard, Beynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). April 17, 2001 CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P,M, I. OPENINGS: A. Call to Order - Mayor Gerald Broening B. Invocation - Evangelist Lucille Grubbs - First Born Church C. Pledge of Allegiance to the Flag led by Commissioner Charlie Fisher D. IF YOU WISH TO ADDRESS THE COMMISSION: · FILL OUTTHE APPROPRIATE REQUEST FORM · GIVE IT TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED. · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption II. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS III, ADMINISTRATIVE: A. Appointments to be made: Appointment To Be Made Length of Term Board Expiration Date III Ferguson Children & Youth Advisory Bd Reg 2 yr term to 4/03 IV Fisher Children & Youth Advisory Bd Reg 2 yr term to 4/03 Mayor Broening Children & Youth Advisory Bd Reg 2 yr term to 4/03 I Weiland Children & Youth Advisory Bd Reg 2 yr term to 4/03 II Black Children & Youth Advisory Bd Alt 1 yr term to 4/02 III Ferguson Children & Youth Advisory Bd Alt 1 yr term to 4/02 IV Fisher Children & Youth Advisory Bd Stu/Reg/Voting 1 yr term to 4/02 Mayor Broening' Children & Youth Advisory Bd Stu/Voting 1 yr term to 4/02 I Weiland Children & Youth Advisory Bd Stu/Reg/NonVoting 1 yr term to 4/02 City of Boynton Beach Agenda Regular City Commission April :L7, 2001 II Black III Ferguson IV Fisher Mayor Broening I Weiland II Black III Ferguson I Weiland II Black III Ferguson IV Fisher III Ferguson IV Fisher Mayor Broening I Weiland II Black II Black III Ferguson IV Fisher Mayor Broening I Weiland II Black III Ferguson I Weiland ti Black III Ferguson IV Fisher Mayor Broening I Weiland II Black IV Fisher I Weiland II Black III Ferguson IV Fisher Mayor Broening Mayor Broening I Weiland ti Black III Ferguson IV Fisher Mayor Broening Bldg, Bd of Adj & Appeals Bldg. Bd of Adj & Appeals Bldg. Bd of Adj & Appeals Bldg. Bd of Adj & Appeals Bldg. Bd of Adj & Appeals Cemetery Board Cemetery Board Code Compliance Board Code Compliance Board Code Compliance Board Code Compliance Board Community Relations Board Community Relations Board Community Relations Board Community Relations Board Community Relations Board Education Advisory Board Education Advisory Board Education Advisory Board Education Advisory Board Education Advisory Board Education Advisory Board Education Advisory Board Library Board Library Board Library Board Library Board Nuisance Abatement Board Nuisance Abatement Board Nuisance Abatement Board Nuisance Abatement Board Planning & Development Bd Planning & Development Bd Planning & Development Bd Planning & Development Bd Planning & Development Bd Recreation & Parks Board Recreation & Parks Board RecreaUon & Parks Board Recreation & Parks Board Recreation & Parks Board Recreation & Parks Board Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Alt i yr term to 4/02 Alt 1 yr term to 4/02 Reg 3 yr term to 4/04 Alt 1 yr term to 4/02 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Alt i yr term to 4/02 Alt ! yr term to 4/02 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Alt t yr term to 4/02 Alt i yr term to 4/02 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Alt i yr term to 4/02 Alt 1 yr term to 4/02 Stu 1 yr term to 4/02 Stu 1 yr term to 4/02 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Alt 1 yr term to 4/02 Alt 1 yr term to 4/02 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Alt 1 yr term to 4/02 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Reg 2 yr term to 4/03 Alt 1 yr term to 4/02 Alt 1 yr term to 4/02 Reg 3 yr term to 4/03 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Reg 3 yr term to 4/04 Alt 1 yr term to 4/02 Alt 1 yr term to 4-/02 2 City of Boynton Beach Agenda Regular City Commission April 17, 2001 IV Fisher Mayor Broening T Weiland II Black Iit Ferguson IV Fisher Mayor Broening I Weiland II Black Mayor Broening II Weiland Senior Advisory Board Senior Advisory Board Senior Advisory Board Senior Advisory Board Senior Advisory Board Senior Advisory Board Employees' Pension Board Firefighters' Pension Board Firefighters' Pension Board Police Officers' Pension Bd Police Officers' Pension Bd · Reg Reg Reg Reg Alt Alt Reg Reg Reg Reg Reg 2 yr term to 4/03 2 yr term to 4/03 2 yr term to 4/03 2 yr term to 4/03 1 yr term to 4/02 1 yr term to 4/02 3 yr term to 4/04 2 yr term to 4/03 2 yr term to 4/03 2 yr term to 4/03 2 yr term to 4/03 ANNOUNCEMENTS IA PRESENTAT[ONS: A. Announcements: None B. Presentations: 1. Proclamations: a. Recall Round-Up Day- April 17, 2001 2. Certificate of Accomplishment for Sarah Beans - Presented by Mayor 3erry Broening V, CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: 1. Regular City Commission Meeting of April 3, 2001 B. Bids - Recommend Approval - All expenditures are approved in the 2000-2001 Adopted Budget 1. Extend the "ANNUAL CONTRACT FOR SAFETY CLOTHING & EQUIPMENT'; BID #060-1412-01/KR, for one additional year to the vendors listed below for an annual estimated expenditure of $100,000 City ofBoynton Beach Agenda Regular City Commission AprillTf200~ Primary Secondary Third Ritz Safety Equipment, ][nc. Safety Equipment Company Magid Glove & Safety Mfg. J Extend the "ANNUAL CONTRACT FOR BRASS Fl~ ~INGS AND ACCESSOR][ES'; BTD #065-:L412-00/CJD, to Ferguson Underground, Tnc. with an estimated annual expenditure of $200,000 Extend "CO-OP ANNUAL CONTRACT FOR GASO[-[NE AND DTESEL FUEL'; B][D #011-1411-00/C3D, to various vendors as indicated with the City of Boynton Beach's anticipated expenditure of $626,800 ApproVe the piggyback of the U. S. Communities, Government Purchasing Alliance Contract #RQ00-341360-16C to Micron Electronics ][nc. for the purchase of computer equipment up to $25,800 for the completion of the Wastewater Telemetry System Project and to facilitate the software upgrade to Windows 2000 Approve the purchase of one CT3300/633 75hp 3ph 460v Flygt Submersible Pump with 40' of motor cable from Ellis K. Phelphs & Company of Riviera Beach, Florida, as a replacement pump for Lift Station #317, by piggybacking a City of Boca Raton Bid #99-025 Resolutions: Proposed Resolution No. R01- 164 Re: Approving the execution of a Financial Assistance Agreement with Palm Beach County for landscaping improvements along Congress Avenue from Old Boynton Beach Road to Quantum Boulevard Proposed Resolution No. R01-16S Re: Authorizing and directing the Mayor and City Clerk to execute a statewide mutual aid agreement between the Department of. Community Affairs and local governments Proposed Resolution No. R01-166 Re: Approving an Tnterlocal Agreement between Palm Beach County and the City of Boynton Beach regarding the acceptance of grant funding in the amount of $325,000 as reimbursement for the construction/retrofitting of 20 existing stormwater outfaIls to the Lake Worth Lagoon (Tntracoastal Waterway) Proposed Resolution No, R0:1.-167 Re: Approving the designation of Voting Delegates to Palm Beach County League of Cities as follows: Delegate: Commissioner Charlie Fisher Alternates: Mayor Gerald Broening 4 City of Boynton Beach Agenda Regular City Commission April 17, 2001 Vice Mayor Ron Weiland Commissioner Bruce Black Commissioner Mike Ferguson City Manager Kurt Bressner Proposed Resolution No. R01-168 Re: Approving the submittal of a Palm Beach County Development Regions Grant Round V (Year 2001) Core and Competitive Grant Application, allowing for the reservation of these funds to use as incentive to potential businesses in the Redevelopment area Proposed Resolution No. R01-169 Re: Approving the design-ation a Representative and Alternate to the Metropolitan Planning Organization Proposed Resolution No. R01-170 Re: Approving the appointment of Vice Mayor Ron Weiland as Representative and Commissioner Charlie Fisher as Alternate to the Coalition of Boynton West Residential Association (COBWRA) Proposed Resolution No. R01-171 Re: Approving the appointment of Commissioner Mike Ferguson as Representative and Commissioner Charlie Fisher as Alternate to the Multi-.lurisdictional issues Coordination Forum Proposed Resolution No. R01-172 Re: Authorizing a reduction in the cash surety for the project known as the Hampton (Addition) from $35,750 to $1,800 10. Proposed Resolution No. R01-173 Re: Approving a revision of the Fire Rescue Advanced Life Support ambulance transport fees 11. Proposed Resolution No. R01-174 Re: Authorizing the reappointment of Group ]Insurance Solutions, Thc, as the City's group health insurance consultant Ratification of Planning & Development Board Action: Outpatient Clinic - 2401 S. Seacrest Boulevard - Request for approval of a site plan modification to construct a 2,900 square foot medical office building on a 0.72-acro lot (TABLED ON MARCH 6r~) Approve Change Order #9 (final change order) in the amount of $28,898.:~0 for demobilization and remobilization for the site wall construction to secure the East Water Treatment Plant site. City of Boynton Beach Agenda Regular City Commission April 17~ 2001 VI. Approve the purchase of software, license and support for LaserFiche Document Imaging project from R&S Integrated Products in the amount of $66,602 for the Police Department Approve the purchase of computer equipment for Document Imaging project from Southern Computer Supplies in the amount of $19,041.33 for the Police Department Approve the purchase of an enterprise-wide geographic information system to include software, data, and asset inventory collection services from Geospan Corporation in the amount of $96,100 from Accounts 001-1511-513-54-30 ($1,500) and '001-5000-590-02-53 ($94,600) by piggybacking the City of Boca Raton's RFP #2000-111 Review of Proposed Change Order to construct 100 Block of Ocean Avenue (Seacrest to lS' Avenue) - Recommendation to not proceed at this time Approval of Payments for SHIP Grants totaling $31,359 to 424 SW 10th Avenue ($15,000) and 1629 NE 3~d Street ($16,359) K, Ratification of Community Redevelopment Agency (CRA) items: 18, Lot t4 & Portion of 15, Block 1, Happy Homes Heights - {Willie Ward) - Request relief from the LDR, Chapter 2, Zoning, Section 5.f.2.a. to allow a single-family home on a substandard lot zoned R-2 including variances for lot frontage, lot area and rear setback lb. Lot 15 (Portion) & 16, Block 1, Happy Homes Heights - (Willie Ward) - Request relief from the LDR, Chapter 2, Zoning, Section 5.f. 2.a. to allow a single-family home on a substandard lot zoned R-2 including variances for lot frontage, lot area and rear setback CTI'Y MANAGER'S REPORT: A. Process for Artwork in City B. Status Report on Possible Improvements to Girl Scout Park Refunding of 1992 Utilities Bonds - Appoint Banc of America Securities LLC as sole underwriter for the proposed refunding of a portion of 1992 Utility Bonds and direct staff to work with the underwriter to finalize the bond issue and present it to the City Commission Review staff report on renovation vs. demolition of old high school building next to Children's Museum and consider conducting "town hall" meeting moderated by City of Boynton Beach Agenda Regular City Commission April 17, 2001 CRA or other advisory board to take comment on the proposed removal or renovation of the structure V/I'. PUBLZC HEAR/NG: 7:00 P,M. OR AS SOON THEREAFTER AS THE AGENDA PERMZTS Public Hearing and First Reading of Ordinance on Adoption on Federal Highway Corridor Redevelopment Plan and Implementation Plan ORDZNANC£ NO. 0~- ) VIII. FUTURE AGENDA ITEMS: A. Reconsideration of Purchase of 3.5 acre site (Commissioner Ferguson) - (Suggest Table Until May 2001) B. Proposed Resolution No, R01- Re: Selection of consultant for Martin Luther King .lr. Blvd. study (May 1, 2001) Discuss adoption of an Emergency Water Conservation Rate for all water customers of the City of Boynton Beach Utilities (TABLED TO MAY '1st) D. Presentation by Joe McCann - Smith, Ballard, Logan, P.A. (May 1, 2001) X= XZ, E. Future Annexation Areas (May 2001) F. Status report on new meeting schedule for advisory boards (May 2001) G. Application for funding from County DIP and RAP funds for a footbridge for Girl Scout Park (RAP), 17th & Seacrest Boulevard Traffic Control and Hester area traffic calming (DIP) and Seacrest Landscape Island Improvements (DIP) H. Motions to Reconsider (May 2001) I. Consider changing date of Municipal Election from March to November (May 2001 ) Update on Senior Citizen Center Programs and Usage DEVELOPMENT PLANS: None NEW BUS/NESS: None LEGAL: City of Boynton Beach Agenda Regular City Commission April 17, 2001 Ordinances - 2nd Reading - PUBLTC HEARING None Ordinances- 1~ Reading 1. Proposed Ordinance No. 01-18 Boynton Commerce Center Re: Abandonment for Proposed Ordinance No. 01-19 Re: Amending Section 13-20. Special Events; providing for clarification of regulations and streamlining of the application process C. Resolutions: None D. Other: None UNFINISHED BUSINESS: None OTHER: A. Informational Ttems by members of the City Commission X.~V, ADIOURNMENT: NOTLCE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETINGf HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS ANDt FOR SUCH PURPOSEt HE/SHE MAY HEED TO ENSURE THAT A VERBATiM RECORD OF THE PROCEEDING IS MADE~ WHICH RECORD INCLUDES THE I~STIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (P.s. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND EN3OY THE BENEFITS OF A SERVICEd PROGRAMz OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT 3OYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CTFY TO REASONABLY ACCOMMODATE YOUR REQUEST. FINAL AGENDA - 04/13/2001 9:28 AM \\CH\MA[N\S H R DATA\CC\WP\CCAG E N DA~AG EN DAS\YEAR 2001\041701 FIRST DRAFT.DOC JMP ZV-ANNOUNCEMENTS & PRESENTATZONS Item B.l.a. CITY OF BOYNTON BEAC] ITEM AGENDA REQUEST FOmv~ 01 ,~PR I 0 Requested CityCommission MeetingDates [] March20,2001 [] Ap~l 3, 2001 [] May 1,2001 Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21,200I ($:00 p.rn0 April 4, 2001 (5:00 p.m.) April 18,2001 (5:00p.m.) Reques~d City Commission [] May lS, 2001 [] June 5,2001 [] June 19, 2001 [] July3,2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Provide our support on "recall round up day" in conjunction with Consumer Product Safety Commission and State Fire Marshal's office. EXPLANATION: Fire Rescue personnel will accept recalled items to be dropped offat Fire Station 3. PROGRAM 13'IPACT: Removal of dangerous items from homes. FISCAL IM~PACT: None ALTERNATIVES: Not approve v Clty Manager's Slgnatore Department Name City Attorney / Finance / Human Resources S:~BULLETrN~FORMS~AGENDA ITEM REQUEST FORM.DOC WHEREAS, unintentional injuries are the leading cause of death of persons under 35, and the fifth leading cause of death in the nation overall; and WHEREAS, unintentional injudes kill moro childron over age 1 than any disease; and WHEREAS, each year, there are an average 22,600 deaths and 29.6 million injudes rolated to consumer products under the judediction of the U. S. Consumer Product Safety Commission; and WHEREAS, the deaths, injuries, and property damage a~iated with consumer products cost the Amedcan public over $500 billion annually; and WHEREAS, in Fiscal Year 2000, the CPSC negotiated some 288 recalls involving over 90 million consumer products that presented a significant risk of injury to the public; and WHEREAS, in Fiscal Year 2000, there were 252 shipments of 11,3 million units seized at port of entry; and WHEREAS, many old hazardous products such as cigarette lighters, childron's decorative lamps, toasters extension cords, halogen tomhiero floor lamps, dishwashers and old electric hair dryers remain in homes, flea markets, garage sales or in second hand stores; and WHEREAS, the CPSC, in conjunction with state and local governments and community organizations throughout the Nation, is launching "Recall Round-Up Day" - a national fire safety campaign to roundup unsafe products; and WHEREAS, the City of Boynton Beach will support and encourage its citizens to (1) work with local firo, safety, health, and consumer agencies and other appropriate community organizations to organize local roundups of dangerous and defective consumer products and (2) alert parents, children's caregivers and the general public to the hazards of selected recalled consumer products; and WHEREAS, in my official capacity as Mayor, I believe the "Recall Round-Up Day' programs will rosult in reducing injubes and deaths in my City. NOW, THEREFORE, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach do hereby proclaim Apd117, 2001, as RECALL ROUND-UP DAY IN WITNESS WHEREOF, I, Gerald Broening, haw sat herounto my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Flodda, this 3'~ day of April in the Year 2001. ATFEST: Gerald Broening, Mayor City of Boynton Beach City Clerk (Corporate Seal) j:\.~hrdata\cc\wp\ccagenda~:x::larr~tions'~proc. 170 recall round-up day.doc The City ol Beach Boynton Beach Fire Rescue Fire & Life Safety Division I O0 E. Boyntor~ Beach Boulevard FO. Box3IO Boyatoa BeaC;% F~orida 33425-03 I0 Phone: (561) 742-5600 FAX: (S61) 364-?382 EMBARGOED: April 17, 2001 PRESS RELEASE Contact: CPSC and Boynton Beach Fire Rescue Launch Recall Round-Up to Reduce Fire Deaths and Injuries (Boy'ton Beach, FL) - The U.S. Consumer Product Safety Commission (CPSC) and Boynton Beach Fire Rescue are launching a "recall round-up" to rid homes of fire hazards. CPSC is organizing a nationwide campaign to discard hazardous consumer products such as old disposable lighters frayed extension cords, and recalled products that could lead to a deadly fire. The products on the "recall round-up" list have been recalled in the past or were made safer when new safety standards were put into place. Each year over 3,000 people die and 16,000 are injured because of fires that start in homes. These fires result in property losses of about $4 billion. Children are particularly vulnerable. Each year, about 800 children under the age of 15 die of fire-related causes and about 500 of these deaths are to children under the age of 5 years. In fact, children under age 5 have a fire death rate more than twice the national average. CPSC standards and compliance activities have contributed to a decline in fires and fire deaths over the past several years. For example; CPSC's standard for child-resistant lighters has helped reduce fire deaths from children playing with lighters by 43 percent since 1994. Other CPSC standards include general wearing apparel, children's sleep wear, mattresses, and carpets and rugs. cPSC is working on standards for upholstered furniture and for heating and cooking equipment. Recalls have been announced for battery-operated children's vehicles, non- child-resistant lighters, halogen lamps, dishwashers, extension cords, toasters, and other products. To help conduct this year's recall round-up, CPSC has enlisted the help of Fire Marshals, fire departments, state and local officials, and national and state health and safety organizations, including the Congressional Fire Caucus. Boynton Beach Fire Rescue Fire Station #3 at 3501 N~ Congress Avenue, Boynton Beach, FL 33436 will ser~e as a collection site for hazardous products such as old disposable cigarette lighters and frayed extension America's Gateway to the Gulfstream The City oJ' Bol Beach Boynton Beach Fire Rescue Fire & Life Safety Diwsio~z 1 O0 B. Boynron Beach Bouleuard FO. Box310 Boynto~z BeacJ~ Florida 33425-0310 Pho~ze : (56I) 742-6500 F,4~: [$51} 354-7382 cords. Governors, state health officials, and grassroots organizations will help publicize the safety campaign and distribute information about the hazardous products. "CPSC's safety standards and recalls have helped save hundreds of lives but many pre-standard and recalled products remain in people's homes." said Fire Chief William L. Bingham. "That's why people should do some spring cleaning and check their homes and 'knick-knack' drawers for old disposable lighters, frayed extension cords,' and other products that could be hazardous." "CPSC can get dangerous products off store shelves, but the real challenge is to get them out of families' homes," said Fire Chief William L. Bingham, "Today, CPSC and Boynton Beach Fire Rescue are launching the recall round-up with a news conference and release of a "Recall List" of products." Some of the hazardous products that might be in consumers, homes are: -Cigarette Lighters without child-resistant mechanisms. CPSC's standard requires that both disposable cigarette lighters and novelty lighters made since 1994 must be hard for children under 5 years of age to operate. Novelty lighters are often in the shape of toys or other objects that appeal to children. According to CPSC data, this safety standard has helped reduce fire deaths from children playing with lighters by 43 percent since 1994. CPSC estimates that the standard for child-resistant lighters and novelty lighters should help save more that 100 lives each year. Never allow children access to cigarette or novelty lighters. Discard old non-child- resistant lighters. --Extension cords with frayed or cut insulation, undersize wire, loose.connections, or improper grounding can cause fires. Each year, there are approximately 5,700 fires and 40 deaths related to faulty extension cords, power strips, and surge protectors. Make sure your extension cords have a certification label from an independent testing lab such as UL (Underwriters Laboratories) or ETL (Intertek Testing Services). --Black & Decker Spacemaker Optima Toasters (Model T1000, sold from 1994 through 1996.) These 234,000 toasters were recalled because food can catch on fire, and when the toaster door automatically opens and the food rack extends beyond the door, flames from the food can escape the unit and expose kitchen cabinets and their contents to the fire. Black & Decker received 1,066 food fire complaints involving these toasters; 656 of these involved property America's Gateway to the Gulfstream The City of Beach Boynton Beach Fire Rescue Fire & Life Safety Diuision 1 O0 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Phone: (561) 742-65©0 FAX: ($51) 354-7382 damage and 8 involved burn injuries. Call Black & Decker toll-free at (800) 746-2159 to get a free replacement product. --Kmart children's decorative lamps that pose a fire hazard. Kmart recalled 280,000 electric lamps (sold from January 1993 through March 2000) because a short circuit poses a fire hazard. There have been eight fires, two with property damage. Return the lamps to Kmart for a refu. nd. --Halogen torchiere floor lamps need a wire guard to help reduce the fire risk. Over 40 million halogen floor lamps .made before 1997 were recalled because they have no guard to protect against fire. CPSC knows of 436 fires and 35 deaths since 1992 related to halogen lamps. People can get the wire guards by sending a postcard to Catalina Lighting Consumer Services, 18191 NW 68"' Avenue, Miami, FL 33015. --GE and Hotpoint dishwashers that present a fire hazard. General Electdc appliances Co. is voluntarily offering a free repair option in the form of a rewidng for its recalled GE and Hotpoint dishwashers. With the free rewire option, a GE-authorized technician will rewire the slide switch at no cost to consumers. This supplements the original rebate program announced October 19, 1999. The dishwashers have a slide switch that can melt and ignite, presenting a fire hazard. CPSC is aware of approximately 90 incidents associated with these dishwashers. GE manufactured 3.1 million of these dishwashers between 1983 and 1989. Call GE at (800) 599- 2929. --Old electric hair dryers without built-ion shock-protection devices in the plug can cause electrocution. Destroy these old hazardous products. Do not sell them at garage sales or give them to thrift stores. "CPSC sometimes learns of deaths or serious injuries caused by previously recalled products. We want to prevent these needless tragedies," said CPSC Chairman Ann Brown. "We. urge people to get CPSC's list of recalls and check for old products that could be hazardous." CPSC's toll-free telephone hotline and web site provide information about recalled products and information on what to look for when buying products. Consumers can reach the hotline at 800-638-2772 or visit the web site at htr ://www.c sc. ov. To get a list of major recalls, consumers should send a postcard to "Recall List," CPSC, Washington, D.C. 20207. America's Gateway to the Gulfstream VIDEO ALERT *Satellite Coordinates (C'Baud) Tuesday, April 17 2:30-3 p.m. ET Telstar *, Transponder * DL 3880 MHz Audio 6.2 & 6.8 Wednesday, April 18 11-11:30 a.m. ET Telstar *, Transponder * DL 3820 MHz Audio 6.2 & 6.8 T~s CPSC feed is foryourfree/um-estficted use. Technicalquestions: Call Diana Gonzalez at(800)666- 7882. This news release is available in Spanishby calling Jesfis Chairez at (214) 827- 6239. *Call the CPSC regional contact, or the CPSC contact telephone number listed on this release in April to get the satellite coordinates for broadcasting the video news release. The U:S~ Consumer Product Safety Commission protects the public from unreasonable risks of injury or death from 15,000 types of consumer products under the agency's jurisdiction. To report a dangerous product or a product-related injury, call CPSC's hotline at (800) 638-2772 or CPSC's teletypewriter at (800) 638-8270, or visit CPSC's web site at http://www:cpsc.gov/talk.html. For information on CPSC's fax-on-demand service, call the above numbers or visit the web site at hnp://cpsc.gov/about/wbo.html. To order a press release through fax-on-demand, call (301) 504-0051 from the handset of your fax machine and enter the release number. Consumers can obtain this release and other free recall information at CPSC's web site at http://www.cpsc.gov. To establish a link from your web site to this press release on CPSC's web site, create a link to the following address: http://www, epsc.gov/cpscpu b/prerel/prhrml01/01 xxxxx, html. Requested Cit~Commission Meeting Dates [] March 20,200I [] Apffi3,2001 [] Apffi17,2001 [] May 1,2001 IV-ANNOUNCEMENTS & PRESENTATIONS CITY OF BOYNTON BEACH Item B.2.. AGENDA ITEM REQUEST FOR. Date Final Form Must be Turned in to City Clerk's Office Marcl~ 7, 2001 (5:00 p.m.) March 21,2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) Apr/1 18, 2001 (5:00 p.m.) Requested Ci~Commission Mee~ng Date! [] May 5,200I [] June 5,200I [] June 19, 2001 [] July 3,2001 Date Final Form Must be Turned in to Cio Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Present Certificate of Accomplishment to Sarah Beans for participating in cheerleading at the Hula Bowl in Maui, Hawaii. EXPLANATION: Sarah has actively particpated in cheerleadmg for several years. Some of her accomplishments include attending two state competitions and wfiming first place at both; being chosen to be on the All American Cheer and Dance Team; wfiming cheerleader of the year, and stunt group of the year, etc. She was nominated for the All-American Team, which entitled her to go to Maul, Hawaii and be part of the National Spirit Group to perform in the half'time show at the Hula Bowl. She was the youngest member of the 180 cheerleaders to perform. In addition to cheerleading, Sarah is a stxaight "A" student in the gifted program at Congress Middle School and placed 2'~ at the School Science Fair and 4~ in the County Science Fair. Congratulations Sarah. Keep up the good work. PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: Department Head's Signature Deparm~ent Name t-- '""City Manager's Signature City Attorney / Finance / Human Resources S:~BULLETIN~ORMS~AGENDA ITEM KEQUEST FORM.DOC ZV-ANNOUNCEPlENTS & PRESENTATZON$ -- Item B.3. O l APR I0 PH Edward & Joy Currier 4/10/01 449 S.W. 4tb Ave. Boynton Beach, FI. 33435 City Managers Office: Commission Meeting Agenda for Tuesday, Apr. 17, 01 Joy Currier wishes to present a plaque to Comm. Bruce Black, and IUb4hm. Rou Wieland, in recognition for their support, and contributions t~ HEAD START, of Boynton Beach. V-CONSENT AGEN DA I'TEM A. 1 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY, APRIL 3, 2001, AT 6:30 P.M. Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Charlie Fisher, Commissioner Mike Ferguson, Commissioner Kud Bressner, City Manager James Cherof, City Attorney Janet Prainito, Deputy City Clerk I. OPENINGS: Call to Order - Mayor Gerald Broening Invocation - Reverend Randy Gill, First Presbyterian Church Pledge of Allegiance to the Flag led by Commissioner Mike Ferguson Mayor Broening called the meeting to order at 6:32 p.m. Commissioner Ferguson led the Pledge of Allegiance to the Flag. Following the invocation, D. IF YOU WISH TO ADDRESS THE COMMISSION: · FILL OUT THE APPROPRIATE REQUEST FORM · GIVE IT TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS"' PORTION OF THE AGENDA HAS BEEN COMPLETED. · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections There were no additions, deletions, or corrections to the agenda. 2. Adoption Commissioner Black moved to approve the agenda. Commissioner Ferguson seconded the motion that carded unanimously. I1. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS Henrietta Solomon, 230 N.E. 26~h Avenue, expressed concern that with the advent of single member districts, some Commissioners would no longer be interested in the concerns of the citizens in every district. She believed this would lead to either apathy or division within the City. She said she had heard campaign speeches indicating that the Commissioners would represent all the people, but that she had already had a lesson to the contrary. A Commissioner said term limits would not be put on the ballot and they were. When asked why, the Commissioner stated that he had changed his mind. She did not believe this was a good thing for anyone in the City. Meeting Minutes Regular City Commission Boynton Beach, Flodda April 3. 2001 Warren Timm, 130 N.E. 26m Avenue, was very appreciative of the City putting tonight's agenda on the Internet before the meeting. Also. ne asKeo if the City had made the changes I~e suggested to the General Employee's Pension Plan or if the changes were in the works? Mayor Broening stated that someone would speak to him after the meeting. Herb Suss, 1711 Woodfern Drive, congratulated the Commissioners on their re-election and he wished all present a happy holiday. He was proud of the City's recent GALA event and especially enjoyed the Golf and Library displays at the Children's Museum. He was also thrilled to drive over the Ocean Avenue Bridge and see evidence of so many plans and projects coming to fruition. Mr. Suss stated that he believed Ms. Janet Prainito was more than qualified to be the City Clerk and hoped the City would find a way to appoint her to this position in the near future. II1. ADMINISTRATIVE: None IV. ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: 1. None B. Presentations: 1. Proclamations: a. Arbor Day - April 27, 2001 Mayor Broening read a Proclamation making April 27, 2001 Arbor day in the City of Boynton Beach, and he urged all citizens to support efforts to protect our trees and woodlands and to support the City's urban forestry program. Mayor Broening also urged all citizens to plant trees to gladden the hearts and promote the well being of present and future generations. John Wildner, Parks Director, accepted the Proclamation on behalf of the City. Mr. Wildner stated that every year, the Parks Department, in cooperation with the Garden Club and other residents of the City, held a tree-planting ceremony. This year it would be at Meadows Park at 10:00 a.m. on Apdl 27, and he invited all citizens to come to the ceremony. b. Children's Month, April 2001 Mayor Broening read a Proclamation making Apdl 2001 Children's Month in the City of Boynton Beach and urged all residents to join in planning, promoting, and providing for comprehensive. early education and care for children. The Proclamation pertained to the HeadStart program, which is dedicated to enhancing the lives of economically challenged children and families throughout the City of Boynton Beach. Mayor Broening presented the Proclamation to Mrs. Joy Currier, a volunteer for the local HeadStart program. On behalf of Lena Rahming and the HeadStart Program, Mrs. Joy Currier accepted the Proclamation with thanks. Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Presentation of Plaque to Former Mayor Pro Tem William Sherman Mayor Broening stated that at the last City Commission meeting, the Commissioners and Mayor received plaques of appreciation for their service for the previous year. It was with great pleasure that Mayor Broening presented former Mayor Pro Tern William Sherman with a plaque of appreciation for his service as Mayor Pro Tem. Mr. Sherman received the plaque with thanks to all. 2. Presentation by Palm Beach County Commissioner Mary McCady Commissioner McCarty stated that she was present to discuss Boat Club Park. This project is a partnership between the City of Boynton Beach and Palm Beach County. It is a $900,000 partnership on the part of the County and they were looking forward to the implementation of Boat Club Park. The County Commission's main reason for wanting to become involved with this project was the ability to provide additional parking spaces for boaters. They wanted to have people in the County get more access to the Intracoastal and to the amenities on the Intracoastal. Commissioner McCarty wanted to clarify one thing so everybody understood. The original plan was that the City committed to providing 75 new spaces for boaters in that park. The original plan was that the parking spaces would be split and 50 spaces would go.on the Boat Club Park property and 25 spaces would go on the Intracoastal Park property. In the new plan the City presented to the County, the City will provide all 75 spaces at Boat Club Park. With the new plan, the current picnicking area is no longer going to be there. Commissioner McCarty wanted everyone to know that this was the City's idea and not the County's. They were hoping that the picnicking issue would be taken up at the Intracoastal Park. They had yet to finalize the plans for Intracoastal Park, but she felt sure that a picnicking area was envisioned. Commissioner McCarty stated that the County was very anxious to see the Intracoastal Park project get underway and finalized. This was a $1.7M commitment from the County and they were looking forward to seeing both projects come to fruition. Commissioner. McCady looked forward to working with the City. Mayor Broening thanked Commissioner McCarty for speaking at the meeting. 3. Presentation of Television 30 Second Update Spots - Wayne Segal City Manager Bressner. shared some promotional videos that had been aired recently on cable television. The first and most recent one was about City Hall in the Mall and the second was the Water System. City Manager Bressner reported that the City boxer shorts were back in stock at City Hall in the Mall, rectifying the recent shortage. These promotional videos were greatly appreciated by everyone in attendance at the meeting. V. CONSENT AGENDA: A. Minutes: Special City Commission Meeting of March 15, 2001 Agenda Preview Conference of March 15, 2001 Regular City Commission Meeting of March 20, 2001 Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Bids - Recommend Approval - All expenditures are approved in the 2000-2001 Adopted Budget Extend the "TWO (2) YEAR CONTRACT FOR AUTOMATIC TRANSMISSION PARTS AND REPAIRS", BID #053-2516-00/CJD, to National Transmissions, Inc. with an estimateC annual expenditure of $25,000 Award the "ANNUAL PARTS/SUPPLIES FOR LARGE TRUCKS AND MISCELLANEOUS EQUIPMENT" BID #038-1412-01/KR to various vendors by manufacturer with an estimated annual expenditure of $100,000 Approve the SALE OF A SURPLUS 1985 FORD/AERIAL BUCKET TRUCK on the E-BAY AUCTION WEBSITE Approve the piggyback of COLLIER COUNTY BID ~99-2927 to Insituform Technologies. Inc. for "SEWER MAIN REHABILITATION" in the amount of $14,108 At Vice Mayor Weiland's request, Item V-B.4 was removed from the Consent Agenda for discussion. Approve the piggyback of BROWARD COUNTY CONTRACT #N700162B2 to W. Jackson and Sons for "SEWER REPAIRS AND MAINTENANCE" at a cost of $18,710 Extend the "CO-OP LIQUID CHLORINE, CALCIUM AND SODIUM HYPOCHLORITE' BID ¢A)55-1411-01/KR to JCl Jones Chemical, Inc. and Leslie's Swimming Pool Supplies, for an estimated expenditure of $110,000 Award the "EXTERIOR PAINTING OF CITY HALL COMPLEX/GARAGE LOCATED AT 100 E. BOYNTON BEACH BLVD. AND THE PUBLIC LIBRARY LOCATED AT 208 S. SEACREST BLVD", BID #039-2511- 01/CJD, to Iron Will Painting, LLC of Venice, Florida in the amount of $22,940 (PROPOSED RESOLUTION NO. R0'1-56) Award RFP ¢~340-1510-01/CJD to Geographic Technologies Group, Inc. for the "GEOGRAPHIC INFORMATION SYSTEM IMPLEMENTATION PLAN: FISCAL YEAR: 01-02" in the amount of $284,600 plus field data collection at $18.50 per point, not to exceed $85,150, for a total of $369,750 (PROPOSED RESOLUTION NO. R0'1-57) Resolutions: 1. Proposed ResolutiOn No. R01-58 Re: Approving the release of a cash bond in the amount of $15,400 to the Morton Group, Inc. 4 Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Proposed Resolution No. R01-59 Re: Authorizing the Mayor to sign the Draft Consent Order-Boynton Beach West Water Treatment Plant- Injection Well IW-1 with the Florida Department of Environmental Protection-OGC Case No. 00-1874 Proposed Resolution No. R01-60 Re: AdoPting a new Interlocal Agreement with Palm Beach County for Boat Club Park improvements with a grant amount not to exceed $900,000 Proposed Resolution No. R01-61 Re: Authorizing the Mayor to sign a MUnicipal Traffic Control Jurisdiction Agreement between the City of Boynton Beach and Dos Lagos Homeowners Association, inc. Proposed Resolution No. R01-62 Re: Authorizing the Mayor to sign a License Agreement for a Municipal Surface Parking Lot with the Congregational United Church of Christ Proposed Resolution No. R0t-63 Re: Ratification of FOP Sergeants Contract D. Ratification of Planning & Development Board Action: M & M Appliance - 915 North Federal Highway - Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 11.H.16.d (12), to allow nine parking spaces in lieu of the sixteen required by Code, a vadance of seven spaces for a retail business in a C-4 zoning district. At Commissioner Black's request, Item V-D.1 was removed from the Consent Agenda for discussion. Packaging Concepts - DriVeway Separation - Quantu'm Park Lots 47, 47B, 47C and 47D - Request relief from Chapter 2, Zoning, Section 7 - PID, H.3, to reduce the required ddveway distance separation from 150 feet as required by Code to 107 feet within a PID zoning district to allow a 43 foot reduction Packaging Concepts - Ddveway Separation - Request relief from Chapter 2, Zoning, Section 7 - PID, H.3, to reduce the required driveway distance separation from 150 feet as required by Code to 145 feet within a PID zoning district to allow a 5 foot reduction M & M Appliance - 915 North Federal Highway - Request for approval of a site plan modification for a 1,196 square foot addition to an existing commercial building on 0.25 acres At-Commissioner Black's request, item V-D.4 was removed from the Consent Agenda for discussion. 5 Meeting Minutes Regular City Commission Boynton Beach, Florida Aprit 3, 2001 Packaging Concepts - Quantum Park Lots 47, 47B, 47C and 47D - Request for approval of a site plan modification for a 28,000 square foot addition to an existing industrial/warehouse building located on 3.65+ acres in Quantum Park Stonehaven Homeowners Association - 1600 Stonehaven Drive - Request for a master plan modification to include the closure of Stonehaven Drive, the installation of gates at project entrance and masonry wall At Commissioner Black's request, item V-D.6 was removed from the Consent Agenda for discussion. 7. Outpatient Clinic - 2401 S. Seacrest Boulevard - Request for approval of a site plan modification to construct a 2,900 square foot medical office building on a 0.72,acre lot (TABLED ON MARCH 6tH) Approve Change Order #8 for the Ocean Avenue Promenade Project (including Change Proposals #6, 9, 12, 18, 19, 20, 21, 23, 24 and revised Change Order #6) which represents a net reduction in project costs of $20,614.37 Approve proposed Community Reinvestment Activities in the amount of $2,200 for a flagpole at Little League Park and screening fence for outfield of Field #2 Approve the purchase of 13 data modems for Police vehicles from Motorola Corporation in the amount of $31,005 Approve the renewal of pollution legal liability insurance with Royal Surplus Insurance Company for a three-year term option premium of $31,496 Approval of final plat for BJs Wholesale Club (Boynton Beach Boulevard PCD) - Location is the southwest comer of Boynton Beach Boulevard and Winchester Park Boulevard Motion. Commissioner Black moved to approve the Consent Agenda as amended. Commissioner Ferguson seconded the motion that carded unanimously. V-B.4 Approve the piggyback of COLLIER COUNTY BID f/99-2927 to Insituform Technologies, Inc. for "SEWER MAIN REHABILITATION" in the amount of $14,108. Vice Mayor Weiland wished to comment on this item and asked whether this was just to repair the actual line itself or if it included the contractor digging up the area to get to the line and restoring the pavement and area on completion? In a similar item in the backup it stated that the asphalt and concrete would be put back into place. Mark Law, Deputy Utilities Director, said this particular line was a rear easement sewer and that the original failure in the line had required an excavation and point repair. However, when they Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 televised the line, they found other fractures. The insituform method allowed the City to go from manhole to manhole and reline the inside of the pipe, basically creating a new pipe within the pipe with no fur[her excavations. Vice Mayor Weiland understood the Insituform process. Mayor Broening asked the dimension of the liner? Mr. Law said the smallest was six inches, but they had done lines as large as twenty-one inches. Mayor Broening asked about the thickness of the line? Mr. Law said it depended on the depth of the pipe but typically they were ½ to % of an inch thick. The outside of the old pipe is basically a form for the new pipe. Motion Vice Mayor Weiland moved to approve item V-B.4. Commissioner Ferguson seconded the motion that carried unanimously. Mayor Broening asked to be allowed to remove ar'other item from the Consent Agenda for discussion Item V-C.6, Proposed Resolution No. R01-63, Ratification of FOP Sergeants Contract. Motion Commissioner Fisher moved to allow Item V-C.6 to be pulled for discussion. Commissioner Ferguson seconded the motion that carded unanimously. V-C.6 Proposed Resolution No. R01-63 Re. Ratification of FOP Sergeants Contract Joe Puleo, bargaining agent for the Police Sergeant's Union, stated that after several hard months of negotiating with the City, they had finally come to an agreement. He thanked the City Manager, Attorney Jim Cherof, and Chief Immler for their efforts. He also thanked the sergeants who acted in a professional manner and kept the City's best interests uppermost at all times. Motion Commissioner Ferguson moved to approve Proposed Resolution No. R01-63, Ratification of FOP Sergeants Contract. CommisSioner Fisher seconded the motion that carded unanimously. V-D.1 M & M Appliance - 915 North Federal Highway - Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 11.H.16.d (12), to allow nine parking spaces in lieu of the sixteen required by Code, a variance of seven spaces for a retail business in a C.4 zoning district. Commissioner Ferguson asked Commissioner Black if he would object to considering Item V.D.4 at the same time? Commissioner Black agreed to do so. V-D.4 M & M Appliance - 915 North Federal Highway - Request for approval of site plan modification for a 1,196 square foot addition to an existing commercial building on 0.25 acres Meeting Minutes Regular City Commission Boynton Beach, Florida April 3 2001 Commissioner Black knew the business and there was never a lot of traffic there. He had been there many times and there were usually one or two other cars in the parking lot. He said that the Commission had granted a lot of variances on projects throughout the City to big businesses. This was a small family business located in the City that was doing well, had been there for a long time, and he wanted to see the City give a small business manager a break. Commissioner Ferguson said that under V-D.4 the applicant was asking for an addition to his building to be used primarily for a warehouse and that this would enhance the appearance of the building. He cannot do that unless the parking space variation is granted. At the moment it appeared that the applicant needed sixteen parking spaces and had eight and was adding one more for nine spaces. He believed that this was a long-time merchantwith strong local ties who was competing with giants like Sears, Home Depot, and Loews and doing an effective job of it with the location that he had and the service that he was obviously providing. As far as the parking is concerned, he received information that he had 3700 invoices during the past year. That worked out to 12,2 invoices per day for the 313 days that he' is open for business. That would mean that if everybody came on the same day there would only be twelve cars.in the parking lot. Since this is a semi-durable good that he is selling, there would not be a lot of traffic in and out such as might be the case at a convenience store. Motion " Commissioner Ferguson moved that the Commission approve both the 1,200-ft. warehouse (Item V-D.4) and the variance on the parking space requirement (Item V-D.1). Commissioner Black seconded the motion. Commissioner Fisher was concerned because the Commission was waiting for the consultants to come back with their study on the Federal Highway Corridor, hoping that it would revitalize that Corridor. He asked if parking studies would be included in their report? Mike Rumpf, Planning & Zoning Director, stated that parking-related conditions might come out of the Federal Highway Corridor Study. The most specific recommendation that they would be following up on would be a fee~in-lieu-of option for parking. He did knot know at this time whether the Study recommendations would affect this property or not. Commissioner Fisher said he understood that there were no plans for shared parking' on the north end, and that it was concentrated in the downtown section instead? Mr. Rumpf replied that this was the case. Commissioner Fisher asked if there were any options for that kind of thing down the read? Mr. Rumpf said when they had the recommendations, they would consider the optimal implementation of those recommendations. Commissioner Fisher posed a question for Attorney Cherof. He said that the Planning and Development Board voted 7-0 to deny these items, and Staff did not recommend approval. If the Commission gave its approval, what would happen to the next person who came along and asked for a vadance On Federal Highway and the Commission did not approve it? Attorney Cherof said each case was viewed separately but granting variances when no hardship exists eventually leads to problems when future cases come forward and are denied. Commissioner Fisher said he had spoken to the owner and also the City Manager to see if there were any other options available. As of tonight, none had been found, but Staff had not had an opportunity to come up with other options. Commissioner Fisher asked the other Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Commissioners to consider Federal Highway in the long term and the possible repercussions of granting these requests. Vice Mayor Weiland said that the business owner could lease parking spaces from a neighboring business if he chose to do so. However, he stated that this applicant was willing to invest $100,000 in his property along a stretch of Federal Highway that sorely needed to be redeveloped. The building he wanted to build was a warehouse located behind the current building. It would not generate any more traffic than it has now. The trips per day or per week are not going to be affected. There are three public parking spaces along Federal Highway that he is entitled to use, which would bring his shortfall to 3.5 spaces. Vice Mayor Weiland believed that the City Commission should encourage people who wanted to improve their properties. In granting variances they were looking for hardship, but two weeks prior to this meeting, the City Commission granted a variance when a project could have been done a. different way and achieved the same results. The variance was granted 4-1. Ma~,or Broening said that as Benjamin Franklin said, "foolish consistency is the hobgoblin of small minds". This was a parking issue in which the applicant will not have as many parking spaces as the Code says he should have for a business of that size. With the amount of business that was done, spread out over a nine-hour day, the amount of traffic did not appear to be very great. Because the new construction replaces an existing non-permitted structure, which fails to meet Code in several ways~ and enhances a business, Mayor Breening was struggling to find the sense in denying a variance in this case. He knew that the Commission did not have the results of the Federal Highway Study Corridor yet but he was not sure that this should be taken into consideration at this point. What counted was that the business had been there for a long time, and was providing a needed alternative sen/ica for those of us who like to shop Boynton and shop in small places to get the kind of personalized sen/ica that M & M provides. Mayor Broening offered the two persons who had submitted cards an opportunity to speak on the subject. Dee Zibelli, 440 Ocean Parle~vay, said she had been to their store many times but did not know tOem personally. She found that this family-owned business had been in the same location for approximately fourteen years. She said she had never seen the parking lot full. People shop there because they know they will get top-line merchandise for less than other stores in the area. The prices are sometimes $300 to $400 less than the larger stores and they deliver within alday. They need the expansion for covered storage as opposed to outside storage and not for retail expansion. Their beautification of the site plan is to be commended and will enhance Federal Highway. Ms. Zibelli asked the Commissioners to give consideration to the work ethic of the small businessperson in this City and grant the applicant's requests. Mike Morakis, Owner, M & M Appliance, stated that their average sale was $242 and they processed about 12.2 invoices per day. They were open nine hours a day and that was 1.36 castomers per hour. They had an 8.5 out of 10 closing ratio that was much higher than places lil~e Sears. They spend about $40,000 in advertising each year. He said he would love to tell t~e Commission that a customer could hardly find a place to park in his lot but that was not the case. He said they were a family bUsiness, they already had the space to build and only wanted t~ re-build and do it in a better way. He thanked the Commission for their consideration of their r~quests. Meeting Minutes Regular City Commission Boynton Beach, Florida Apdl 3, 2001 The motion passed 5-0. V-D.6 Stonehaven Homeowners Association - 1600 Stonehaven Drive - Request for a master plan modification to include the closure of Stonehaven Drive, the installation of gates at project entrance and masonry wall. Gerald Van Gelder, 1814 Banyan Creek Circle North, agent for the Stonehaven Homeowner's Association, stated that the Stonehaven Homeowner's Association haC been trying for over ten years to head towards privatization, based on experiences within their community of destruction of private property and excessive speeding. A recent traffic and speeding study was performed by the Public Works Department of the City and the results, they felt, supported their intention to close off the southern end of Stonehaven Drive by the Lake Worth Drainage Canal ~25. Included in the closure would be two eleven-foot swing gates with a chain and two locks, with one of the locks being a Knox lock for Fire Department access should the main entrance not be available. They do not foresee that this will be a problem, especially with the completion of Knuth Road, which will provide the Fire Department with a second means of ingress and egress. It was Mr. Van Gelder's understanding that the City did not believe that a majority of the development's residents were aware of and agreeable to the road closure. The Stonehaven Homeowners Association actively solicited community involvement and garnered 135 signatures, 85% of the community, on a petition supporting the road closure. The City had also requested that their development gather support from the adjoining apartment complex, and Mr. Van Gelder had a letter from the apartment complex's legal adviser that demonstrated full support of the road closure. Mr. Van Gelder brought up another of the City's concerns that closing off Stonehaven Ddve would leave the development with one way ~n and one way out. They went out and visited 26 communities in the City of Boynton Beach and every one of them had one way in and one way out. Many of those communities did not have any alternate means of ingress or egress. He presented for the Commission's consideration the fact that Stonehaven would have an alternate means. The lock that the Association would put on the gate would be keyed to the lock that was common to every resident along with a Knox lock for Fire Department access. They wanted to protect their community and provide them with the best services available. Mr. Van Gelder remarked that since the PUD had been formed, it had been split in two parts, and at some point the' developer realized that multi-family and residential families did not normally exist together under a HOA. Walls have been put in place to define the boundaries. With the approval and completion of the BJ's project, the wails will continue around their property that will provide complete closure with the exception of this gate. At some point in time, on the completion of Knuth Road, they would consider putting an entrance on Knuth and Stonehaven by a three-party agreement back in 1986. They believed they had done everything possible to document their case, substantiate their position, and comply with the City's concems. He asked that they be allowed to continue with their pdvatization and install the gates with no conditions attached. Commissioner Black asked Mr. Rumpf if he had an estimated completion date for Knuth Road? Mr. Rumpf did not have that answer at this time. It was still under construction. Commissioner l0 Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Black sympathized with the residents and stated that if the project were given approval, the City should ask the County for a traffic study on their non-signaled intersection. Commissioner Ferguson remarked on the many communities having one ingress and egress, including the Intracoastal communities, Coastal Towers, Sterling Village, Snug Harbor, Hampshire Gardens, and Harbor Estates to name a few. Motion Commissioner Ferguson moved to approve Item V-D.6 with the only limitation that Knuth Road be opened first. Commissioner Fisher seconded the motion. Vice Mayor Weiland mentioned the Knox lock at the proposed gate and questioned why they did not use some type of electronic access that would be more convenient? Mr. Van Gelder stated that the expense of an electronic system was prohibitive at this time. He said that the Knox lock was standard equipment for the Fire Department and that it was used throughout the City. He said it did require a fireman to get out of the vehicle, but those keys are mounted on the dash of the fire truck and within 30 to 45 seconds, the lock can be opened. Vice Mayor Weiland thought that having to get out of a vehicle to open a lock could be an officer safety issue if an officer had to chase someone who had jumped over the fence. Mr. Van Gelder deferred to the police officers that were in attendance to answer this concern. Police Chief Marshall Gage responded that this matter had been sent to the Police Department for review as part of the normal administrative process, and the Police Department approved it. At the time the approval was granted, they had to take into consideration access and officer safety issues. The single entrance would limit Police access if they came from the other side; however, on routine entdes, they would not be coming through that way: As far as officer safety was concerned, Chief Gage did not think it was an issue at all. Commissioner Black commented on Commissioner Ferguson's condition of granting approval, the opening of Knuth Road, and asked'if that was acceptable to the Stonehaven HomeowneCs Association? He wanted to make sure that if approval were granted, they would not go out the next day and erect the fence and apply the locks. Mr. Van Gelder said they were aware that Knuth Road would have to be completed before they could commence work on their project. The motion passed unanimously. VI. CITY MANAGER'S REPORT 1. Report on Long-term Water Production Needs Bob Kenyon, Deputy Utilities Director, gave a PowerPoint presentation on the long-term water production needs of the City of Boynton Beach that was extremely well received by the Commissioners and audience. City Manager Bressner thanked Mr. Kenyon for the most incisive, informative presentation about a municipal water system that he had ever heard. The complete presentation is attached to these minutes and may be examined and copied in the City Clerk's office. 11 Meeting Minutes Regular City Commission Boynton Beach, Florida Apdl 3, 2001 Some of the highlights of Mr. Kenyon's presentation included the following progressive steps the City had taken to meet current and future needs for water: · Aquifer storage and recovery well - stores over 150 mg finished water · Relocation of the "production center" and well withdrawals away from the coast to the west well field, now the primary water sources · Constructed elevated concrete storage tank to maintain/regulate system pressure. · Progressive meter reading - better measurement of water pumpee vs. billed and unaccounted for uses. · Use of "Reuse" water from regional wastewater plant to save area groundwater withdrawals Current Challenges: Population Growth - increased demand Lifestyle Changes - We use more water Aging Infrastructure - some wells, many water mains, and the east plant are over 35 years old. 100 year drought - severe Phase II restrictions are in effect Shared adversity and all need to be part of the solution. 5% of residential users are using 25% of residential demand 21 families used over 176,000 gallons in March 2001 Salt Water Intrusion - the coastal well field is being protected To meet the 30% reduction goal of the South Florida Water Management District, the City has: Reduced distribution pressure from 63 to 45 psi at the meter Provided public information through invoices and GALA Internally restricted use of wells 1-9 to emergency only Increased west plant efficiency and increasee west well production by bypassing 10% of flow aroune membranes Recycled backwash water to easternmost lagoon, providing recharge of shallow wells Cooperated with Police Department, Parks, and Code Compliance to enforce restrictions. Mr. Kenyon solicited the assistance of all City residents to help the City achieve the 30% reduction goal by: · Watering only during restricted hours · Taking shorter showers · Looking for household leaks (typically 15% of use) · Running full loads of dishes and clothes · Turning off water when brushing teeth, shaving, wiping and soaping dishes Mr. Kenyon distributed water conservation kits with Iow flow faucet aerators, toilet valves, and leak tablets to the audience asking them to please use the devices to save our precious Meeting Minutes ReguJar City Commission Boynton Beach, Flodda April 3, 2001 environment. Mr. Kenyon thanked the citizens for their cooperation in this time of shared adversity. Discuss Adoption of an Emergency Water Conservation Rate for all Water Customers of the City of Boynton Beach City Manager Bressner introduced this topic by saying there was a proposed legislative change that would provide for a change in the water rate structure at such time as a water emergency had been declared by the South Flodda Water Management District (SFWMD). Staff proposed an Ordinance change that would put into effect a different pdcing structure for residential consumption over 25,000 gallons per month if a water restriction were put into effect. As the drought continued, rather than come to the Commission every time there might be a change from Phase 1 to 2 and so on, the Ordinance would go into effect automatically, according to a prearranged formula, at the same time the SFWMD put a particular restriction in effect. There would be an adjustment to a residential, user's bill depending on which Phase had been announced. He echoed Mr. Kenyon's comments about the 100 year drought, saying that it was a time for all citizens to pull together to reduce consumption and come up with water reduction strategies. Mr. Bressner introduced Mr. Dale Sugerrnan, Assistant City Manager, who outlined the details of the proposed Ordinance. Dale Sugerman, Assistant City Manager, distributed water conservation kits to the Commissioners and thanked Bob Kenyon for his great presentation. He underlined the fact that the City was in a 100 year drought, and the City had been watching carefully over the last few months to see if the customers could help the City meet the 30% reduction in usage so that the well fields could remain protected. If historical usage kept up, there would be a possibility of losing those well fields. The City has found that the customers had only helped the City achieve a 10% reduction. Mr. Sugerman believed that the City's Utility Department had already done everything it could to maximize the reduction in consumption. The City's proposal was the establishment of a temporary, emergency conservation rate that would put a penalty on the residential [3ser's water bill every month for those residential users with usage exceeding 25,000 gallons of water per month (gpm). The rates would stay the same if the residential usage were less than 25,000 gpm. If the user exceeded that usage, during Phase 1 water restrictions, the rate would increase in every rate block above 25,000 usage by 25%. Dudng Phase 2 rest]'ictions, water rates would increase by 50% in every block above 25,000 gpm, and in Phase 3 there would be a 75% penalty in every block above 25 gpm, and with a Phase 4 restriction declared by the SFWMD, the penalty would be 100% on every gallon used above 25,000 gpm for all single-family residential units. Mayor Breening believed that Delray Beach might have a similar Ordinance on the books? Mr. Sugerman stated that he discovered that Delray Beach was mandated to put this type of a rate Structure on their books back in 1995 when they expanded their existing treatment capacity. They had to turn to the SFWMD and get a new permit associated with that expansion. The new permit said you must put into place an emergency conservation rate and they did. Their rate is more restrictive than the one proposed by the City of Boynton Beach. Their penalty kicks in at 15,000 gpm. In other ways it is less restrictive. Their increments are Phase 1 = 15% increase, Phase 2 = 30% increase, Phase 3 = 45% increase, and Phase 4 = 60% increase. The City of Stuart also recently adopted a similar Ordinance. Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Mr. Ferguson asked how many of the 30,500 metered accounts exceeded the 25,000 gpm? Mr. Sugerman referred to a printout from the previous month and shared the numbers for the month of March for the prewous three years. In March of 2001, 977 residences out of almost 26,000 exceeded the target of 25,000 gpm. That represented 14.3% of the metered accounts, n 2000 for the month of March there were 1,240 residences that exceeded 25,000 gpm or 17.5%. In 1999 for the month of March there were 2,254 residences that exceeded 25,000 gpm or 27% Commissioner Fisher asked if the numbers included residences ~n Ocean Ridge? Mr. Sugerman said it included all the single family homes in the City system, so it did include Ocean Ridge. Commissioner Fisher asked if the City's proposal would have any effect on what the Ocean Ridge residents were charged? Mr. Sugerman replied in the affirmative. Commissioner Fisher asked about the 25,000 gpm figure. His concern and question was that in March. his household used 19,000 gpm and it was himself, his wife. and his two children. They only do full loads of laundry, their sprinkler was only on at designated times, and they used 19,000 gpm, ~n spite of their conservative measures. He went on to say that a lot of families had five and six children. He asked why the number was not over 30,000 gpm? Mr. Sugerman replied that the City found that across the country, the average single family home (and he was not sure if this meant two adults and 2.3 children) uses between 8 and 12,000 gpm. Commissioner Fisher asked what process would be in place on Day 1 for the customer who has a legitimate reason for using more than 25,000 gpm? Mr. Sugerman said that they lose 7% of their 14M gallons per day production to lost water. It could be that a family of five that is using 26, 30, or 40,000 gpm may not know it but they could be losing water with leaks in their system. That is why the Water Conservation Kit has dye tablets in it. You pop the dye tablet in the tank and it can be seen whether or not you have leaks. The City was willing to advise anybody at any time over the telephone about how tc detect for leaks or cut back on water usage. If they want the City to come out and test the meter and come on the premises and look for leaks, there would be a charge for $15.00. The proposal did not have an appeal or "exception" process to it. They were not looking to create variances on the proposed rate but were willing to work with people through the water conservation kit, telephone advice, and in-home testing for a fee. Commissioner Fisher asked if the Commission wanted an appeal process in the Ordinance, would it be possible to put one in? Mr. Sugerman said it would be possible. City Manager Bressner asked what the basis of the exceptions would be - ability to pay? The City already did that now in terms of time payments for example. Commissioner Fisher said no, that he was questioning the usage, He knew he was at 19,000 with a wife and two children, and it was realistic that if a family had five children, that number would work its way up past 25,000 gpm very quickly. It could be very simple. The first item could be that the City would come out and check the leak status for $15.00. If the City finds there are no leaks, the City would refund the money. Let staff make the determination if the next step would be necessary, similar to Code Compliance almost. Commissioner Fisher was making the point that he could have five or six children plus grandparents living with him and he would have legitimate reasons to use m excess of 25.000 gpm. Commissioner Black commended Mr. Kenyon on his great presentation. His thought was that the issue could probably not be settled at this meeting and that staff should look into the matter a little bit further. He wanted staff to consider more stringent enforcement through Code Compliance for example, especially of those people using in excess of 100,000 gpm. He thought, also, that Commissioner Fisher's ideas had a lot of merit. He thanked Mr. Sugerman and his staff for coming up with the idea. He thought it was an important issue and that t4 Meeting Minutes Regular City Commission Boynton Beach, Flodda Apdl 3, 2001 something needed to be done. He said that many people were breaking the rules about watedng and maybe the COPS program could assist Code Compliance. Perhaps Code Compliance could change its work schedule such as coming in at 10 and working till 7, so that the violations would be more visible. He believed that most violations were not occurring between the hours of 8 a.m. and 5 p.m. He thought that when people were using in excess of 100,000 gpm, something definitely had to be done. City Manager Bressner stated that as of the morning of the day of this meeting, the City had issued 92 warnings and 102 citations for $25 fines. Mr. Sugerman stated that the City had covered the enforcement angle already and were presenting the proposed Ordinance to the Commissioner's for their consideration. Mr. Sugerman believed that the proposed Ordinance would be effective. City Manager Bressner agreed that there may have to be some type of procedure for hardships, but there still had to be two readings of the Ordinance and a public hearing. Before the City drafted the actual text of the Ordinance, it wanted to present the idea to the Commissioners and find out whether or not there was support from the Commission to move forward with this. it appeared from some of the comments made at the meeting that an Ordinance would need to be refined and brought back, taking into consideration these comments. Mayor Broening had three cards for public comment and opened the floor for those who had requested to speak on this topic. Warren Timm, 130 N.E. 26~ Avenue, said he was impressed by the quality and thoroughness of Boynton Beach's water handling. He thought this community was far ahead of many communities in the United States. His question was for multi-housing units that had a common meter and he asked how that would be handled in the billing process? Mr. Sugerman said that the proposed rate change would not impact multi-dwelling units but only single residential meters. Herb Suss, resident of Boynton Beach, stated that consideration needed to be given to larger families such as those having five and six or more children, and a larger number of gallons per day allowed for those families. He also said that multiple dwellings should parti~::ipate. Terry Pereira, 7692 Colony Lake Drive, stated that this preposal' was based on a family of four averaging 8-12 gpm. He thought that the proposal would negatively impact large families and more than one family living under the same roof, typically found in Iow-income areas. The family size in these cases can easily be eight people. These families would probably use more than 25,000 gpm. This would also unfairly target homeowners who had large families and a large amount of landscaping and use City water for landscaping maintenance. It only affects a small percentage of water users, 14%. Even if they ail were forced to reduce their usage to less than 25,000 gpm, the impact this would have on the overall water conservation would really be very small so, what is the point? Since this proposal seemed to be directed at meeting the reduction target set on Boynton Beach by the South Florida Water Management District, then an Ordinance that would impact ALL water users would be a more effective way to insure true water conservation. Since each family's size, habits, and irrigation needs differ substantially, he proposed that the rate should be factored into the average monthly water usage of that [darticular customer. He also proposed that the 25,000 gpm factor be raised to 30,000 gpm to accommodate large families. Above that 30,000 gpm, more severe penalties should be placed on users. He stated that if the rate were to be tied into the twelve-month average of each Meeting Minutes Regular City Commission Boyn~on Beach. Florida April 3, 2001 individual customer, including the master meters, when the restrictions came into effect, that average would be "frozen". Vice Mayor Weiland thought that setting the goal at 25,000 gpm would encourage those people who onlY, used the stated average for a family of four of 8,000 gpm to 12.000 gpm per month to use even more water than they were now. They would be allowed, in effect, to double their use without being penalized. He felt that there was too much diversity in the living habits and water use habits of individual families to effectively derive a set amount of usage that would be allowable. He did not believe it was possible to scientifically determine a particular rate of usage that would be fair and reasonable for every one. Families who are at home with children during the day would have a different set of water usage habits than the families who worked all day and had their children in day care. A person with a large yard using a lot of water may be using a well and it would be impossible for the City to tell how much water that family was actually using..He also noted that the City's medians were being watered at 9:00 a m. and the City should be the first one to demonstrate compliance. He had a family of six and ~e had not used his sprinkler system more than two times. His dead flowers and grass would prove that. His family tums the water off when soaping up while showering, turned water off when brushing teeth, ane his dishwasher and clothes washer never ran without being completely full. He had done everything to save water and ~e still saw that he was at a round figure of 27,000 gpm per month. He believed some sedous research was needed before the City instituted an Ordinance that would penalize larger families. That was not a fair way to curtail usage. Commissioner Ferguson Said that if the 14% of users were made to conserve water, they would reduce the water usage by a point and half, maybe two points. The overall savings would be 12% instead of 10% against a mandate of 30%. He thougl~t a better way would be to restructure the rates, particularly the first rate. There was a base rate of $6.65 per thousand gallons up to the first 3,000 gpm. After you get past the first 3,000 gallons the rate for the next 3,000 gallons is $1.58. and then it goes up to $1.66 up to a top rate of $2.35 for 75,000 gallons and over. If you started with a base rate of ~4..00 and increased it by 25% each of the other eight segments you would be up to $5.50, and you would be penalizing consumption. If you had those ~(inds of rates in place, when you came up to a Phase 2 or Phase 3, you would hit everybody up with a penalty, not just the ones that were using the most water. Everybody has to pay the penalty. Mr. Sugerman said that was a much stronger proposal than what they were proposing. He cautioned, though, that the base rate was $6.65, even if zero water is used. The base rate includes the billing, the meter reading, and all the other overhead costs so the $6.65 would have to stay. Commissioner Ferguson said it should be revenue neutral but he thought the City could adjust the rate so that the revenue remained the same. He believed that some adjustments to the rate were in order. Mayor Breeiling believed that the aggressive irrigation being done in Florida accounted for the biggest share of the water usage. Before the restrictions came in, he had been watedng five times a week and he believee there were people who were now watering for longer pedods on the days they were allowed to water. He believed that personal discipline was the key. He also believed in penalizing the people who were squandering water and using water indiscriminately. City Manager Bressner appreciated everybody's comments, especially those about the larger families, and he did believe that would have to be factored into the equation. He was looking at the consumption of over 50,000 gallons per month and about 230 accounts were using water Meeting Minutes Regular City Commission Boynton Beach, Florida Apdl 3, 2001 at that rate and it dropped off rather sharply after that. Administratively, he wanted to send a special letter to every account currently using over 25,000 a month and advise them that they were using over 25,000 gpm, ask them what they were doing to conserve water, and provide them with some positive suggestions. He stated that enforcement would continue but while the matter was under discussion, he wanted to get this letter out. He thought the matter should be tabled for four weeks to allow staff time to come up with some alternatives. He was interested in looking at the overall rate structure among other things. He thought the comments were very useful and he thanked the Commissioners. Motion Vice Mayor Weiland moved to table this issue until the Ist meeting in May. Commissioner Ferguson seconded the motion that carried unanimously. Assistant City Manager Sugerman wanted to allay the fears of citizens who had been calling in regarding salt water getting into the wells. He wanted them to know that the City's utility system had been aware of the potential of salt water intrusion for a number of years and that they had taken many steps to protect the water resources in Boynton Beach. They believe the water resources in Boynton Beach are protected like no other city in South Florida, particularly with the use of the City's ASR well. He wanted everyone to go away from the discussion knowing that their water resources were protected and that the City of Boynton Beach had a groat water utility system that was supported by this elected body and that salt water would not be coming out of thetap in the City of Boynton Beach. His point was that no salt water would be coming out of the tap, but water could become very expensive if all residents did not begin to conserve water and do it new. Commissioner Fisher asked if Staff could have the reseamh done by the next meeting? Mr. Sugerman said that the agenda item that was tabled was only the discussion piece. The Ordinance had not been written. To get on the next meeting the deadline would be 5:00 p.m. the day after this meeting and that would not be possible. He believed that the matter could be brought back to the Commission in four weeks, which meant that their deadline was really two weeks away. MAYOR BROENING DECLARED A BRIEF RECESS AT 8:35 P.M. THE MEETING RECONVENED AT 8:55 P.M. 3. Review Proposal for Dog Park Sites City Manager Bressner stated that the Parks Deparb[~ent Staff had put together a report in response to a petition that had been signed by a number of citizens from Boynton Beach and the surrounding areas, requesting that the City construct and operate a Dog Park. The rationale was that there was a stated need for such a facility due to its extreme popularity. He referred to the temporary structure that Boca Raton had constructed for a Dog Park that was over- sUbscribed already. The Recreation & Parks Board advanced a positive recommendation to explore the issue based on the presentation given to them several months ago by the Dog Park proponents. The issues were: 17 Meeting Minutes Reguler City Commission Boynton Beach. FIodda April 3. 2001 ,, Does the City build a Dog Park? · If the City does build a Dog Park, should it be temporary or permanent? · If the City does build a Dog Park, where should it be placed? A presentation had been made to the City Commission on a prewous occasion that had resulted in a suggestion for a specific site for a temporary facility, Congress Avenue Community Park. At that point the Commission held off on the matter. City Manager Bressner asked Staff to prepare a detailed report which would: 1) assign a value in terms of construction costs for a temporary vs. permanent facility, and 2) examine a number of sites currently owned by the City for possible use for either a temporary or a permanent Dog Park. The cdtaria that were developed by the staff were contained in a report that the Commission had received dated March 3, 2001. It gave a historical perspective of Dog Parks in the area as well as throughout the United States. The overall recommendation of Staff was that a location for a permanent Dog Park would continue to be studied as part of the five-year Capital Improvement Program and that public input should be sought for both neighborhood and district park locations. The ideal location would be a well- buffered district park location not already designated for future development. Staff identified nine parcels that were evaluated for Dog Parks. These locations were analyzed in depth ano the three most likely locations were deemed to be the Congress Avenue Community Park, Meadows I/Nautioa Sound Park site, or the FPL site. Staff's report provided requirements and costs for a permanent Dog Park ($83,519); a temporary dog park atari undeveloped park site ($50,185); and a temporary Dog Park at Congress Avenue Community Park ($25,465). City Manager Bressner stated that the Commissioners could ask questions and discuss the idea and if desired, give direction as to whether a Dog Park should be built and if so, whether it would be temporary or permanent, and if built, the chosen location. The public would also be given an opportunity to speak on the issue. Commissioner Fisher opened the discussion by saying that he had a large dog that would love a place to run. His concerns centered on the location. He mentioned that the Boca Raton and Delray Beach Dog Parks had been put in locations that were already destinations. People come from Broward and Dade counties to use the Lake Ida Park for example. The neighborhoods surrounding it understood that. CommiCsioner Fisher lives in Nautica Sound and there were 21 children in his cul de sac alone. There was a small parcel in his development set aside for a community park. He did not think it would be desirable to have people coming from Dede and Broward counties to his cul de sac. The people whose homes surround it should definitely be asked what they want. These small parcels are not called City parks, but community parks. Commissioner Fisher wanted to have a Dog Park but did not want to rush into it or impact anybody adversely on it and further, he wanted to plan for it in the fiVe-year plan. Mayor Broening opened the public audience on the issue. There were ten cards for people requesting to speak on the issue. Mayor Broening proposed a two-minute time limit and the other Commissioners agreed by consensus. Howard Cooperman, $5 Meadows Park Lane, stated that he was on the other side of the park. He said the homeowners owned both sides of the canal so the park there would physically be in the back yard of several homeowners who had dogs. They did not want to hear their dogs barking while other dogs barked all day long nearby. It is a totally residential community with a lot of children. Kids will want to go into that park and with all the problems with dogs attacking children, this is not a good thing. Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Discussions have been held with previous Commission members as to what that park should be and they were promised a passive park with walking trails. Herb Suss, resident of Boynton Beach, questioned the signatures on the petition. He said there were fixed places in Boca and Delray and people from outside of the communities will use the Dog Park. The communities involved should be brought into the decision-making process. He agreed with the five-year plan that Commissioner Fisher proposed. To build a temporary park when there were already parks in Boca and Delray did not make sense to him. He was for a Dog Park but it had to be looked at very carefully. He did not want people coming in from Lake Worth and Lantana causing more problems than they needed. Jerry Gerarde, 2531 S.W. 11th Court, Boynton Beach, stated he had been a Boynton Beach resident and taxpayer for 30 years. The lane next to the Congress Avenue Tennis Center is earmarked long-term for a Senior Center, which is fine. He read in the Palm Beach Post that a prqposal had been put forth to make that lan(~ into a Chinese Park in the interim. This ~s a million-dollar park that will ultimately be bulldozed to build a much-needed Senior Center. He did not want to see his money wasted on an expensive short-term project. He would like to see a Dog Park proposal that would cost just a few thousand dollars. More than 1700 Boynton Beach and Palm Beach County residents want the Dog Park. Some are taxpayers, some are voters, and many are both. There will be matching funds from the County so they count (the Palm Beach County residents who s~gned the petition). Taxpayers, not transients, will use the Park on a daily basis and he was one of the people who signed'the petition He wanted the Congress Avenue location for the temporary park. Jennifer English, 1725 Arezzo Circle, Boynton Beach wanted to express how important it Was for the City of Boynton Beach to have a Dog Park and urged the City to prioritize finding a location for this Park. She spoke of the joy they added to our lives. Having a Dog Park n Boynton Beach would eliminate the need of the local residents to travel so far to get to a Dog Park. She said that Dog Parks were wonderful places for meeting other people and forging friendships. She believed that any community would cherish such a place. She urged citizens to take a drive to Lake Ida and take a look at the Lake Ida Dog Park. It was never overcrowded enough to cause traffic or noise problems. The only thing the Park did was make a lot of people and a lot of dogs very happy. Terry Pereira, 7692 Colony Lake Drive, said that while he had not signed the petition, he did support the Dog Park. He thought the Commission should consider four things: 1) desirability, 2) necessity, 3) cost, and 4) location. That the desirability is high there is no doubt, 1800 City and County residents signed a ;~etition. Mr. Pereira suggested an analysis of the 1800 signatures to show the percentage who were County residents and the percentage who were City residents, and where these people live. Are they concentrated in one particular area or are they spread throughout the City? If the analysis shows the demand comes mostly from County residents, the County should bear the cost for such a facility. If it shows that the demand comes from several adjoining neighborhoods, then the Park should be located within one of those neighborhoods instead of somewhere that the residents may not be in favor of a Dog Park. As far as necessity goes, the need is much less than the desire to have one. He was opposed to the construction of a temporary facility at any location. Taxpayers dollars would be much better spent if a ;~ermanent location were selected and built on. To spend 30 to 60% of what it would cost for a permanent facility only to abandon it later on would be a waste of taxpayer's money. Meeting Minutes Regular City Commission Boynton Beach, Flodda Apdl 3, 2001 Sam DeMatteo, 38 Meadows Park Lane, Boynton Beach. stated that he was not against a Dog Park but that it was in his back yam if it were put in the Meadows. He did not know enough about Dog Parks to know if it would or would not have an effect on him. He thought that since it may be in their back yards, the residents should have a lot to say about where a Park should be placed. For people outside of his area to dictate where the Park would go would not be fain The Commissioners need to carefully consider where the Park will go and make sure that the community is willing to accept it. Martin Helo, 43 Rutland Lane, Boynton Beach, lived in Windemere on the other side of one the areas that was being considered for a possible Dog Park. He praised Commissioner Fisher's intelligent comments. He said that the Windemere site was always promised to the community to be a passive park. The areas surrounding the proposed Park are strictly residential in nature. By a passive park they thought something quiet, something scenic, something relaxing with benches and a heart trail and walkways. He did not think this would be a quiet place and that there would be barking day and night. They worded about parking and traffic considerations too and whether some of their stub roads might be opened. They were not against the Dog Park. The location was the important question ant he hoped the Commissioners Would examine this very closely and decide accordingly. He suggested that the site be a place that tended to be noisier by its nature. Bobbi Taylor, 8684 Tourmaline Boulevard, Boynton Beach, Pointed out that she was no longer a City resident but was now in the County. She also had a golden retriever and a twelve- year-old Spdnger spaniel. When they turn off of Lake Ida Road into the Park, her Spdnger spaniel does the "two-step" in the front seat. He knows where he is. Dogs love it down there. They get worn out in about 30 minutes. Until the time change, the only time she could go was Saturday or Sunday. She had heard people from Lake Worth and Palm Spdngs saying they wanted to come to the Park. She said, though, that dog owners were good people in general. They did not want to harm anything; they cleaned up after their animals as part of the rules and regulations of the Park. She offered to help raise money for the Park and get another petition that would have residents that could be vedfied as to their place of residence. She said everybody could work together to get it done. Vice Mayor Weiland said that it might be possible to obtain money from the County. He was concerned at headng people say that they did not want people coming into Boynton from Lake Worth, Lantana, and the surrounding towns to a Dog Park. These people are invited to come into Boynt0n Beach to Spend their money at restaurants, movie theaters and stores. He did not see how the City COuld say, "Please come and spend your money but do not bring your dog to our Dog Park". He preferred the Congress Avenue site because the necessary infrastructure was already in p ace and would be the cheapest way to go. He did not believe that Hunter's Run, Chanticleer, or Golfview Harbor, the three closest neighborhoods, would be affected at all. The seCOnd ldcati0n'.would be the FPL site on Golf Road. It was v..e.ry se. cluded .b..ut th.~e~nW~eS no infrast ,rpCtUre. He thought public nput should be sought. He a~a no[ see pumng ~ ~ ...... ~r, h~,-~,,~A th~.v Wou d be addressin~l it at the ~ail end of their second five-year plan. Fie wanted to~ mOVe forWard with it fast and progressively, select a s~te as a temporary s~te and move ahead on it. Commissioner ~Ferguson favored the NickelS Road Neighborhood Park and the Nautca;(Knolwm3~l Groves NeighborhoOd Park sites for the Dog Park. He wanted to put the Dog Park n the five-y~ar plan and put t on the agenda for funding as some of the Parks came on stream. In order to mo~/e that up from the five-year plan timawise, the 1700 peep e who want 2O Meeting Minutes Regular City Commission Boynton Beach, Flodda April 3, 2001 the Park could be asked to contribute money for it. This, along with some money from the County, could bring the Dog Park into existence faster than five years at a location that could possibly be chosen tonight. Commissioner Black wanted to use vacant parkland for an active recreational use that would benefit the citizens of Boynton Beach in a setting that would not negatively impact any homeowners. He favored the Congress Avenue location because of its existing infrastructure such as parking, water, and bathrooms. Concerning the signatures on the petition, he was not concerned if some of the people did not live in the City of Boynton Beach, stating that 70% of the permit holders at the adjacent Tennis Center were not from the City of Boynton Beach. He also said that many people had approached him with offers to find funding or put up money for the Dog Park. He repeated the idea that Boynton Beach could not exist in isolation from other communities in South Florida, The City could not put up the last apartment building and put up a sign that said, "Don't come here any more". Commissioner Black was not in favor of making the Dog Park a permanent fixture at this location, but wanted to give City residents and others a place to recreate. Mayor Broening thanked John Wildner for putting together a great report that made it easy for him to understand what the options were. If everyone agreed that a temporary Dog Park made sense, he thought that in terms of money and location, the only place it could really be at this time was the Congress Avenue location. Motion Commissioner Black moved to direct Staff to pick the location of the temporary Dog Park as the Congress Avenue Community Park. Commissioner Black believed that from past experience, Mr. Wildner's cost estimate was probably accurate. He referred to an earlier offer of Vice Mayor Weiland's to donate $5,000 towards the project but that he would not hold him to it. Vice Mayor Weiland seconded the motion, commenting that his offer of the $5,000 from his Community Investment Funding allocation still stood. Commissioner Fisher stated that it would cost $25,000 to $30,000 for a temporary Dog Park. He asked Mr. Wildner how much it would cost to make a permanent passive park out at the Meadows? He asked because the City was contemplating using money for a temporary project that could be used for a permanent project somewhere else. Commissioner Black stated that as a point of order, they were discussing the Dog Park, not passive parks. Commissioner Fisher stated that it had to do with spending money. Mayor Broeniog agreed with Commissioner Black. Commissioner Fisher asked how much would a permanent park be elsewhere? Mr. Wildner said that they estimated that if they put a permanent park at an undeveloped site for only the Dog Park it would cost around $83,000. In the case of the Meadows/Nautica Sound nine-acre parcel, to develop a permanent park there would be in the $400,000 to $500,000 area. City Manager Bressner said that if you took nine acres of the Intracoastal passive park site, it would be $1.9M. Mr. Wildner stated that Meadows I Park, which was built seven or eight years ago, cost about $400,000 and that was an eight-acre park. He said that if inflation were added to this it would be even more today. 2! Meeting Minutes Regular City Commission Boynton Beach, Flodda April 3, 2001 Commissioner Black asked Mr. Wildner about the Park Dedication Account that the City had from development activities and whether or not the City had spent any of that money on the development of parks in the last five or ten years? Mr. Wildner stated that it had spent most of it o~ the combined development of Meadows Park and Boynton Lakes a few years ago. The Account was now built up again to around $350,000 and more was expected soon. Commissioner Fisher asked if looking into the Congress Avenue facility ~art of Commissioner Black's motion would include asking the residents of the surrounding neighborhoods whether they wanted to have the Dog Park or not?. Commissioner Black stated he was not aware of any residents that live around there that it would affect. There are no houses around there. Commissioner Fisher said he took that as a no and that the residents would not be surveyed as to whether they minded or not. Commissioner Black stated that the motion would stand as presented. The motion passed 3-2, Commissioners Fisher and Ferguson dissenting. 4. Review of Capital Improvement Projects Proposed to be Financed by Florida Municipal League Bond Pool Program City Manager Bressner said that since the Florida League of Cities had indicated they would not be offering the City this money, he believed this item could be tabled and brought back with a report that had alternate financing options. Motion Commissioner Ferguson moved to table item VI.4. Commissioner Black seconded the motion that carried unanimously. VII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS Project: Agent: Owner: Location: Description: Boynton Commerce Center John T. Doogan Nayrot Realty, Ltd. South of Woolbright/West of Seaboard Railroad Request for abandonment of all that portion of the 65 foot ingress and egress easement lying between Parcel 3B and 3C, Boynton Commerce Center, according to the plat thereof, as recorded in Plat Book 46, Page 126 and 127 in the Public Records of Palm Beach County MAYOR BROENING ANNOUNCED THE PUBLIC HEARING. Motion C.~mmissioner Black moved to approve the Boynton Commerce Center request for abandonment as presented. Commissioner Ferguson seconded the motion that carried unanimously. Meeting Minutes Regular City Commission Boynton Beach, Florida Apdl3,2001 Proposal to amend conditions of approval for The Grand (a.k.a. Ozone/Orbit) to revise the requirement for minimum security forces for individual events Motion Commissioner Ferguson moved to amend the conditions of approval for the Grand (a.k.a. Ozone/Orbit) to revise the requirement for minimum security forces for individual events. Commissioner Fisher seconded the motion. Mayor Broening stated that he had a public card for this item from Edward Murphy and called Mr. Murphy's name. Mr. Murphy was not in the room. The motion carded unanimously. VIII. IX. FUTURE AGENDA ITEMS: A. Reconsideration of Purchase of 3.5 acre site (Commissioner Ferguson) - (Suggest Table Until May 2001) B. Process for Artwork in City - Commissioner Fisher (April 17, 2001) C. Status Report on Possible Improvements to Girl Scout Park (Apd117, 2001) D. Federal Highway Corridor Plan (April 17, 2001 ) E. Acceptance of the proposal for group health insurance consulting from Group Insurance Solutions, Inc. (April 17, 2001) F. Change Order to construct 100 Block of Ocean Avenue (Seacrest to 1~t Avenue) (April 17, 2001) G. Future Annexation Areas (May 2001 ) H. Status report on new meeting schedule for advis0ty boards (May 2001 ) I. Application for funding from County DIP and RAP funds for a footbridge for Girl Scout Park (RAP), 17th & Seacrest Boulevard Traffic Control and Hester area traffic calming (DIP) and Seacrest Landscape Island Improvements (DIP) J. Motions to Reconsider (Attorney Chero0 DEVELOPMENT PLANS: None NEW BUSINESS: A. Request Education Advisory Board Review of School Violence Issues Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 Commissioner Fisher stated that he would tike consent from the Commission for this request. He said that while the State of Florida is responsible in its Constitution for schools, he believed a stance needed to be taken to say that the violence in the schools was not acceptable. He proposed that the Commission direct the Educatior Advisory Board (EAB) to make school violence a priority and come up with solutions and tasks that this government body could do to alleviate it. This would include getting the lobbyists in Tallahassee to work directly with the EAB if need be, and to have the F_AB take the lead in this to manage the solution, not to do all the work themselves. They should know that they have the support of this Commission in any way. Commissioner Black applauded Commissioner Fisher for his attention to a timely and important issue. He, too, wanted to give the Education Advisory Board his support, but he believed there were already many national organizations, including the National League of Cities, promoting this issue and searching for solutions. He offered to share the results of his recent research into the matter with the EAB. He did not want to burden the EAB with too many tasks. He stated that the boundary issues were not over, and that Odyssey Middle School was still an issue. He did not want the EAB to feel that this mandate from the Commission would mean that the EAB would have to concentrate solely on this issue starting at their next meeting. Commissioner Fisher understood that the EAB still had the 13oundary issues to contend with. He explained that he was asking the Commission to take a stand to say that it would invest the necessary resources and if need be, provide dollars, lobbyists, and whatever else the City can do to say "Our schools are important to us and school violence is not acceptable." He was asking more out of them and by doing that, as a Commission, should they need additional support or staff, he wanted them to know that this Commission would support them on that idea. He was not asking for a blank check. He wanted the Commission to make a statement and the EAB to work towards presenting solutions to the Commission. When the EAB asked the Commission to go before the County on the boundary issue ane the Commission came to the meeting, the boundaries got changed. When this Commission adopted an Ordinance that said we want a Td-City task team to get together with the F. AB, the other cities came dght in. He was looking for the Commission, once again, to take a step forward and say this is an important enough issue for us that the City will support it as a priority. Vice Mayor Weiland agreed that this was a very important issue. Without knowing the dollars involved, however, how could the Commission say yes this evening? Commissioner Fisher said because the Commission would be asking the F_AB to come back to the Commission with its recommendation. If it is not assigned, no one will do it. Motion Commissioner Ferguson moved to have the Education Advisory Board review the issue of School Violence. Vice Mayor Weiland seconded the motion that carded unanimously. Xl. LEGAL: Ordinances - 2nd Reading - PUBLIC HEARING 1. Proposed Ordinance No. 01-17 Re: Amending the Land Development Regulations, Chapter 2. Section 6 A. 1. to allow photography 24 Meeting Minutes Regular City Commission Boynton Beach, Flodda April 3, 2001 studio services as a permitted use in the C-1, Office and Professional Commercial zoning district Attorney Cherof read Proposed Ordinance No. 01-17 by title only. MAYOR BROENING ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion Commissioner Black moved to approved Proposed Ordinance No. 01-17. Commissioner Ferguson seconded the motion. Deputy City Clerk Janet Prainito polled the vote. The vote was unanimous. Ordinances - 1st Reading None C. Resolutions: None Other: 1. Approve the Settlement from Pointe Bank in the amount of $8,213.58 in full settlement of two Code Enforcement Liens that were the subject of a lawsuit between Union Planters Bank vs. Alberta Bell and the City of Boynton Beach Motion Commissioner Ferguson moved to approve Item XI(D1). motion that carded 5-0. 2. Commissioner Fisher seconded the Approve the negotiated settlement in case Kerry Feihl v. City of Boynton each in the amount of $10,000 Motion Commissioner Black moved to approve Item XI(D2). motion that carded 5-0. XlI. UNFINISHED BUSINESS: None. ~111. OTHER: Commissioner Ferguson seconded the Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 A. Informational Items by Members of the City Commission Commissioner Black stated that the Commission had asked the City Attorney if there would be any way to change the date of the municipal election from March to November. Attorney Cherof provided the Commissioners with his written response prior to this meeting. He asked that this item be put on the agenda for discussion at a time to be decided by staff. Mayor Broening thought that was an excellent idea. Vice Mayor Weiland said he would agree with that and that he thought it would strengthen the single member districts and save the City money too. Mayor Broening stated that Mr. Edward Murphy, who had put in a card to speak on Agenda Item VII(B), Proposal to amend conditions of approval for The Grand (A.K.A. Ozone/Orbit), had been out of the room when that item came up and was now present and wished to speak. Mayor Broening granted Mr. Murphy's request to speak. Edward Murphy, 3110 Palm Drive, Boynton Beach, apologized for being out of the room when this item came up originally and thanked Mayor Broening for granting his request to speak. Mr. Murphy was concerned about the Orbit Nightclub. He lives across the street to the east and when they run events on Friday and Saturday nights, they disturb his peace. He stated that the noise from the Club, the deep base of the sub-woofer could be heard throughout his home from 9 or 10 p.m. to 2:00 to 4:00 a.m. it was causing him a lot of stress and he wanted to bring it to the attention of the City Commission. He had called the police and had not received satisfaction from the Police. Three weeks ago he came home on a Friday evening and there was someone in their parking lot playing music because their P.A. system had gone down and they had cancelled their event. He called the police and they took two hours to respond. He called the Orbit~ who said they could not control what was going on in their parking lot. He wanted to say, also, that the Club offered no benefits to the City of Boynton Beach. It did not cater to the citizens of Boynton Beach. He believed there had been a number of incidences there. He had gone by many times and had not seen any security in evidence. He stated that he lived in an unincorporated pocket but he was a property owner in Boynton Beach. Mayor Broening stated that the Police Department would be in contact with him very shortly. XlV. ADJOURNMENT: There being no further business to come before the Commission, the meeting properly adjourned at 9:55 p.m. Meeting Minutes Regular City Commission Boynton Beach, Florida April 3, 2001 CITY COMMISSION Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: Deputy City Clerk Recording Secretary (three tapes) V-CONSENT AGENDA Item B-! CITY OF BOYNTON BEAI AGENDA ITEM REQUEST Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to CiW Clerk's Office Meetin~ Dates in to Ciw Clerk's Office [] March20,2001 March7,2001 (5:00p.~.) [] Mayl5,2001 May2,2001 (5:00p.m.) [] April3,2001 March21,2001 (5:00p.m.) [] JuneS, 2001 May l6, 2001(5:00 p.m.) [] April 17, 2001 April 4, 2001 (5:00 p.m.) [] June 19, 2001 June 6, 2001 (5:00 p.m.) [] May 1,200I April 18, 2001 (5:00 p.m.) [] July 3, 2001 June 20, 2001 (5:00 p.rcr~ 5"< [] Administxative [] Development Plans :xJ ~-~ NATURE OF [] Consent Agenda [] New Business co AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation ~ mc=) [] City Manager's Report RECOMMENDATION: Motion to extend the "ANNUAL CONTRACT FOR SAFETY CLOTHING & EQUIPMENT", Bid #060-1412-01/KR, for one (1) additional year, to the vendors listed below for an annual estimated expenditure of $100.000.00. PRIMARY SECONDARY THIRD RITZ SAFETY EQUIPMENT, INC. SAFETY EQUIPMENT COMPANY MAGm GLOVE & SAFETY MFG. CONTRACT RENEWAL PERIOD: JUNE 7, 2001 TO JUNE 6, 2002 EXPLANATION: At the Commission meeting of June 6, 2000, this bid was awarded to these three vendors. They have provided us with excellent service throughout the contract period. The bid will expire on June 6, 2001, however; according to the Terms and Conditions, we have the option to renew this bid and extend the prices for an additional year, provided both parties agree (see attached letters from vendors). Dominic DeMauro, Warehouse Manger, concurs with this request (see attached Memo). PROGRAM IMPACT: The purpose of this bid is to establish a source of supply for the purchase of various safety supplies stocked in the City's warehouse. These supplies are used by all departments within the City FISCAL I1V~ACT: ACCOUNT NUMBER WAREHOUSE INVENTORY 502-0000-141-01.00 ALTERNATIVES: Deputy Director of Financial Services EST .ANNUAL EXPENDITURE $100,000.00 City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources SABULLET1N~ORMS~AGENDA ITEM REQUEST FORM.DOC The City of Boynton Beach Finance Department WAREHOUSE DIFISION TO: FROM: DATE: Bill Akins, Deputy Finance Director Dominic DeMauro, Warehouse Maaa~,e~. ~/ April 2, 2001 SUBJECT: Annual Contract for Safety Clothing & Equipment Bid #054-1412-00/KR The Primary, Secondary, and Third award vendors have agreed to renew this bid for an additional year under the same Terms and Conditions. Please make my recommendation to the City Commission for the renewal of this bid with these venders for an additional year. All venders have been doing a good job. The City of Boynton Beach P.O, Box $10 Telephone No: ($61) 742-6320 FAX: (561) 742-6306 NAME OF BID: "ANNUAL BID FOR SAFETY CLOTHING AND EOUIPMENT" BID#: 054-1412-00/KR Agreement between the City of Bo~mton Beach, Owns; and RITZSAFETY EOUIPMENT. INC. (Company's Name) Contract Renewal Period: JUNE 7, 2001 TO JUNE 6. 2002 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. No, I do not wish to renew the contract atys timeNx~ / NAME OF COMPANY NAIViE OF REPRESENTATIVE (please print) TIT][E DATE ~v- ~7/- ~/7/~ (AREA CODE) + TELEPHONE NUMBER America's Gat~vay ~o tke Gulfstream The City of Bo.?nton Beach 100 E. Boynton Beack Boulevard P.O. Box 310 Boyn#on Beach, Florida $3425-0310 Telephone No: (561) 742.6520 FAX: ($61) 742-6506 NAME OF BID: "ANNUAL BID FOR SAFETY CLOTHING AND EQUIPMENT" BID#: 054-1412-00/KR ~-~gr¢~m~,.t b,,,,veen the City of Boynton Beach, Owner; and MAGID GLOVE & SAFETY MFG. CO. L.L.C. (Cdmpany's Name) Contract Renewal Period: JUNE 7. 2001 TO JUNE 6. 2002 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. No, I do not wish to renew the contract at this time. NAME OF COMPANY NAME OF REPRESENTATIVE (please print) / DA'I~E (AI~A CODE) + TELEPHONE NUMBER ~'s Ga~ay ~o ~e Gsdfsowam The City of Boynton Beach 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone No: (561) 742-6~20 FAX: (561) 742.6306 NAME OF BID: "ANNUAL BID FOR SAFETY CLOTHING AND EOUIPMENT" BID#: 054-1412-00/KR Agreement between the City of Boynton Beach, Owner; and SAFETY EQUIPMENT COMPANY (Company's Name) Contract Renewal Period: JUNE 7, 2001 TO JUNE 6. 2002 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. No, I do not wish to renew the contract at this time. NAME OF COMPANY SIGNATURE NAME OF REPRESENTATIVE (please print) TITLE (AREA CODE) + TELEPHONE NUMBER Amertca's Gat~ay to the Gulfstrtam ZZ LULU O0 ~: ~ >' >- >- >- _~ ' >- 1 1 ~ ~ Z, t~ n -~ i >' 0 ~ ~ > w ia. o _z iii ~ W r'~ ~ ,~ ---- W i~. -~. ~ 0 ¸/r 0 CITY OF BOY~FON SUBJ"~CT: .Bid #0.c4,'1~,12."~0/1~ n ~ 1~ m~ ~ ~ ~ ~ ~ ~ ~ ~ ~8 ~ ~ ~o (S61) 742- ~9~. ~7~ ~ ~Y q~s ~ ~ you ~ ~L ~ ~ my O~ (56~) 742~24. J~L~-191 &I,,W'M L,A. C4~O1 LAC-401 M~T.CBT~ M Po~dso~ I~M~r ~ ~ Smel &waKe 2 JIJS CITY OF BOY?WTON 8,~AChI MEMORANDUM FINANCE ADMINISTRATION TO: FROM: DATE: AD s~e~y ~n,~ e. lotb{ng bid veedo~ Dominic D~ Ware~eum RIV-2010 LAC-4V~ ! LAC-401 MUT-CBT3 $1429 ~[41C $ 3.3S ~A d~qOJ4/ft~l' 2.00 E~ t-? If1' W3NCf,~ 8.g$ Fit I'INGLE~ ~ 9.qO ~ 'TiNG~y llOmc ~ 8.15 ~[. CAlfrION T,~ P~e 2 JU$ JO$O! /II/GO IJlGID GI~ & SleETY HFG. CD. Lit MAOID GL01~ AND 8AFE"TY MANUFACTURING ~,0. LLI~ 2060 NORTH KO[MAR AVE. · CHICAGO, IL ~ · (7'/3} ~4-~070 · FAX (773) 3~4-66T? Date' Fax Cover Letter Name: Firm: City: Fax #: ( 55.1. ! Total number of pages (Including cover letter): , 3 From: __~~ ~ ~'&UZ, S~Zrm Dept: _ Special tn=tructions: · OVE B~'D #0,54/1412/00/k~ If yo~J do not receive all pages, please call back as soon as possible: Magid Phone: 773-384-2070 Magid Fax: 773~8,1-6677 T,-{ LJGt~i:':~'l] ~ TT ';;*~4 .~t.99 ~ ;',.'/ : "ON I.~ ~(',0'~ (21r,~.4 : V-CONSENT AGENDA ITEM B-2. CITY OF BOYNTON BEAC[ AGENDA ITEM REQUEST FORM Requested City Commission Meetina Dates [] March 20, 2001 [] April 3, 2001 [] May 1, 2001 Date Final Fonu Must be Turned in to City Clerk's Office March 7, 200I (5:00 p.m.) March 21, 2001 (5:00 p.rn.) April 4, 2001 (5:00 p.rn.) April 18,2001 (5:00p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5, 2001 [] June 19, 2001 [] Jaly 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16. 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 20OI (5:00 p.m.) NATURE *OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: A motion to extend the "ANNUAL CONTRACT FOR BRASS VITTINGS AND ACCESSORIES", BIDg065-1412-00/CJD, to Fergnson Underground, Inc. with an estimated annual expenditure of: $200,000.00. CONTRACT PERIOD: JUNE 28, 2001 TO JUNE 27, 2002 NEW BIDg056-1412-01/CJD EXPLANATION: The current bid will expire on June 28, 2001. However, we have the option to renew for one additional year under the same terms, conditions, and price, providing all parties agree. Fergnson Underground, Inc, of Pompano Beach has agreed to this extension (copy of extension letter attached). However, Semsco, Inc. has indicated that they will not extend at the existing priees. Since Fergnson Underground, Inc. has 95% of the bid, and we can order the 5% of the items from Fergnson, Inc. at a discounted price ranging from 40% to 80%, it is recommended that Fergnsan Underground, Inc. be recommended the award. Fergnson Underground, Inc. has provided us with prompt and satisfactory service over the contract period. Dominic De Manro, Warehouse Manager concurs with this recommendation (see attached memo). PROGRAM IMPACT: It is the intention of the City of Boynton Beach to purchase Brass Fittings and Accessories from a source of supply that will give prompt and convenient service. This commodity is stocked in our warehouse for the use of various departments on an "As Needed" basis. FISCAL IMPACT: BUDGET ACCOUNT #: 502-0000-141.0000 Deputy Director of Financial Services EST]MATED ANNUAL EXPENDITURE: ' (~ity Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources S:kBULLETINL~ORMS~'kGENDA ITEM REQUEST FORM.DOC RECEIVED The City of ~ e~oo~ Boynton Beach Finance Department WAREHOUSE DIVISION TO: Bill Akins Deputey Finance Director FROM: Dominic DeMauro, Warehouse Manager~/~)~ DATE: March 21, 2001 SUBJECT: Brass Fittings and Accessories I have reviewed the extension letter from your office. My recommendation is to renew this bid with Ferguson. This vender currently has 95% of this bid. There are 123 line items 17 items were awarded to Semsco. These items can be purchased from Ferguson through there bid discount 40%-80% any question fell free to call me at 6324. The City of Boynton Beach 100 E. Boynton Beach Boulevard P. O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6320 FAX: (561) 742-6306 March 8, 2001 Ferguson Underground, Inc. 2361 NW 22nd Street Pompano Beach, FL 33069 ATTN: Dan Thomerson REFERENCE: ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES CONTRACT PERIOD: JUNE 28, 2001 TO JUNE 27, 2002 BID NUMBER: #065-1412-00/CJD The above mentioned bid will expire on Sune 27, 2001. The City would like to extend the existing contract under the same terms and conditions for an additional year. We appreciate your quality service, therefore, if you agree, the contract will be renewed for an additional year. Contract period: JUNE 28, 2001 TO JUNE 27, 2002 Please indicate your response on the following page and return it to Procurement S~rvices at your earliest convenience. We look forward to working with you for an additional year. If you should have any questions, please feel fzee to call my office at (561) 742-6323. Sincerely, Bill Atkins Deputy Director of Financial Services cjd C: Central File Dominic De Mauro File -Warehouse Manager NAME OF BID: BID#: 065-1412-00/CJD Agreement between the City of Boynton Beach, Owner; and FERGUSON UNDERGROUND, INC. (Company's Name) Contract Renewal Period: JUNE 28, 2001 TO JUNE 27. 2002 ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES Yes, I agree to renew the existing contract under the same Terms and Conditions, and agre6 to submit a Certificate of Insurance along with this agreement and will name the City of Boynton Beach as additional insured. · No, I do not wish to renew the contract at this time. NAME IZ~COMPANY (~IGNA'T-JE~RE NAME OF REPRESENTATIVE (please print) (AREA CODE) + TELEPHONE NUMBER ~XX XXX xxx q~ 88o Requested City Commission Meeting Dates [] March 20, 200t [] Apffi 3, 2001 [] ^p~117, 2001 [] May 1, 2001 V-CONSENT AGENDA ITEM B-3 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Conmaission Meetine Dates [] May 15,2001 [] June 5, 2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Cl~rk's Office May 2, 2001 (5:00 p.m.) May 16, 200I (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 200I (5:00 p.m.) NATURE OF AGENDA ITEM [] Administxative [] Development Plans [] Consent Agenda [] New Business [] Public Hear~g [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to extend "CO-OP ANNUAL CONTRACT FOR GASOLINE AND DIESEL FUEL" BII)~ 011-1411-00/CJD to various vendors as indicated with the City of Boynton Beach's anticipated expenditure of: $626,800.00. CONTRACT PERIOD: APR~ 1, 2001 TO OCTOBER 31, 2002 NEW B]D#059-1.411-01/CJD EXPLANATION: On September 1, 1999, this bid was awarded on a multi-award basis by overall low bidder with Primary and Secondary vendors. During this contract period we purchased from the Primary and Secondary vendors only on an "As Needed" basis and they provided us with excellent service thxoughont the conWact period. Palm Beach County is the Lead Agency and according to the Terms and Conditions of the bid, we have the option to renew and extend the prices for an additional year, provided both parties agree. As per the a~ached letters, all vendors agree to extend and Procurement Services concurs with this recommendation. PROGRAM IMPACT: The purpose of this bid is to secure vendors for Gasoline & Diesel Fuel for the Golf Course, Public Works, and the Utility Department. This fuel is ordered on an "As Needed" basis. Current Government Entities participating in this bid are: Palm Beach County, City of Boca Raton, Boynton Beach, Delray Beach, Manalapan, City of Lake Worth, Lantana, Greenacres, Loxahatchee, Mangonia Park, Palm Beach, Wellington, West Palm Beach, Ocean Ridge, Seacoast Utility Authority, Town of Jupiter, Town of Lake Park, Palm Beach Gardens, Singer Island, Village of North Palm Beach, City of Riviera Beach, Belle Glade and Pahokee Geographical area. FISCAL IMPACT: ~ BUDGETED AMOUNT: Public Works 501-2516-519-52.10 $ 600,000.00 Golf Course 411-2911-572-52.11 $ 10,400.00 Utilities 401-2811-536-43.40 $ 10,000.00 Utilities 401-2816-536-43.40 $ 6,000.00 Utilities 401-2812~536-52-11 $ 400.00 TOTAL ANTICIPATED EXPENDITURE: $ 626,800.00 S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC C: Utilities - James Hart, Barb Conboy, John Reynolds Golf Course - Carol Kirk Public Works - Chris Roberts CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Deputy Director of Financial Services City Manager's Signature Procurement Services DeparU'nent Name City Attorney / Finance / Human Resources S:kBULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC C: Utiliti~ - lam~ Hart, Barb Conboy, John R~ynold~ Golf Cour~ - Carol Kirk Public Work~ - Chris Rohnrts JOINT CO-OP GASOLINE AND DIESEL FUEL BID #99-161PP LEAD AGENCY PALM BEACH COUNTY PURCHASING EXTENSION OF: BID #O l l-1411-O O/CJD DESCRIPTION TRANSPORT (8,500 gallons) TANKWAGON (4,000 gallons) Ultra-Low Sulphur Diesel #2 BV Oil (p) w/Biocide Ultra-Low Sulphur Diesel #2 w/o BV Oil (p) Biocide Supreme Unleaded BV Oil (s) Regular Unleaded BV Off (s) Unleaded Plus BV Oil (s) Supreme Unleaded Diversified Oil (p) Regular Unleaded ' Diversified Oil (s) Unleaded Plus Diversified Oil (p) Diesel w/Biocide Petroleum Traders (s) Diesel w/o Biocide Petroleum Traders (p) Supreme Unleaded Petroleum Traders (p) Regular Unleaded Petroleum Traders (p) Unleaded Plus Petroleum Traders (p) Diesel w/Biocide *Port Consolidated Inc. (p) Diesel w/Biocide *Port Consolidated Inc, (s) Diesel w/o Biocide *Port Consohdated, Inc. (s) *PORT CONSOLIDATED - FORMERLY CONSOLIDATED OIL COIVI~ANY, FORMERLY PORT PETROLEUM, INC. PORT CONSOLIDATED, INC. 11550 NW 36'm STREET MIAMI, FL 33167 ATTN: HARVEY JACOBSON 03/2E/~i 10:4~ Tc:Ca~ol Doppler F~¢m:Ma-va ~ro~ :~im 8each County Fage 2/10 March 27, 2DO1 BV Oil Company Inc. Dear Mr, Nright RE; T~P~M CO~NTKACT #; 991~1A This is ~c inform you that Palm Beach Cou~n~y Board of County Co~issioners i~ ant~rin~ int~ a Term, co~tract with ycu~ company for ~ASOLINE AA~ DIE~;L FU~L, COrOP COntRACT based cn one of t-he [XXX] REN~WAJ~ OF PORI~AL BID/R~Q # 9~16i/PP F~B BZD ZTEMS =ZSTED ON FOLAOWZN~ PAGE ONLy~ The term of th&s contrac~ is 4/01/2001 Dhro=gh. i0/31/20~2 . The estimated dollar value is $ 8,950,00~.00 TOTAL FOR ALL V~WDOR$ The ob~iga_%cns cf Palm Beach County under t~is contract are subject to the availability of funds lawfully apprcpxiated for its ;alm Beach County Depar=~nts wlll issue hard cO~y orders agains= thi~ oontra~t as your authorization Co deliver. Ail invoices must if you have any quastigns, please contact (561) 516-69%7 Pii~ PET~K PAT~J~E at 8~/2~;81 10:4B -o:C~roZ Doppler From:Matra Brown Falm Beacq Couns¥ Page 3/18 ww~.~cBo~.com~p~r 'm BID ITEMS AWARDED TO: BV OIL CCMPA-NY mRIM3%RY OR DESCRIPTION SECCS~ARY Area 1 Item i T~NV~WAGON Diesel w/Biocide Primary Item 2 Diesel w/o Biocide Item 3 Supreme Unleaded Item 4 Regular Unleaded secondary Area ~ Item 6 Item $ Item 9 Item i0 TANKWAGON TAm.WAGON Dieeel w/Biocide Przmary Diesel w/o ~io~zde primary Supreme Unleaded Secondary ~egular U~leaded Primary Uniea~ed Plus Primary Diesel w/Biocide Diesel w/o Biocide Primary Supreme Unleaded S~=ondary R~ular Unleaded Seconda~f Unleaded ~!us Secondary Area 5 Item 25 TAN'KWAGON U~leaded Plu~ Primary B~/26/81 iB:4B 'o:Carol Doppler From:Harva Brown Faim Beach County P~ge 4/lB www. pb¢~[ov.¢omtpur March 27, 2001 Diversified Oil company 999 SLier Drive Port Lauderdale, Florida 35316 Dear Mr. ~oldberg: This is to i~form you ~.hat Palm Beach Co,~nty Board of Ccunty Commissioners is entering i~t0 · Term Contract with your company for GASOLINE AND DIESEL ~U~L. ~O-OP CO5~I~RACT ba~ed on on~ of the following: [XXX] Rnm~WD~L OF FO~A/~ BID/RPQ g 99161/PP ~ea 1 Ztmm ~ Area 1 Item ~ Area i Item $ Area 2 I~em 9 A-~e& 5 Item 21 TA~fWAOON Supreme Unleaded P=imary R~gular Unleaded Primary Unleaded Plus primary Regular U~leaded Secondary Diesel w/Biooi~e Sec0r~dary The term ~f -.his contract is 4/OL/20Q~ =hrough~. The estimated dollar value is $ $,950.00D.00 TOTAL FOR ,ALL, %~0~ The ohligati~s of ~alm Beach Cotu~=y ~nder ~his contract are subjec~ to the availability of fund~ lawfully appropriated for Co~issioners. Palm Beach County Depar:ments will i~sue hard ccp¥ orders against this contract as your authorization to deliver. Ail i~voices must reference each uniTue document number. If you have any ques:ions, p!--ass contact - P at (S&L) 615-6817 . Sincerely, File C. Ailsnock, Utilities B~/28701 10:~ so:Cato! Ocppler Faim Beac~ County Page 5/18 m Dear Mr. Alons0; RE: TERM CO~RACT ~: 99161A This is to in=o~m you =.hat Palm Beach Co.~n~¥ Board of County Commissioners is entering into a Term Contra=t with your company for GASOLI~ A~ DIESEL FU~L, CO-OP CO~-~rRACT based on one of ~he following: [~J(X] 1%E~EWAL OP FORMAL Bi~/R~-Q ~ 99161/PP FOR BZD ITEMS The term of this contract i$ 4~01/2001 uhrough 10/31/200~ , Th~ ~s~imatad ~ollar v~lue is $ $.950,000.0~ TGTAL FOR ALL VE~ORS The obli~atlons of ~alm Beach Cour, ty under this contract are s~bject to the availability of funds lawfully appropriated for ~urpose by the State of Florida an~ Dhe Board of County Comm/ssioners. Palm Beach County Dapar=manta will issue hard copy orders against if you have any questions, please contact PETaR PATANE a~ sincerely, B~/Z~/81 18:~B -o:Caroi Ocpplmr From:~rva Brown Falm Beach Countv Page ½/lB BID ITEMS AWARDED TO: MACMILLA~T OIL COMPANY Area 2 Item 7 Item 8 Item 10 Area 3 Item 12 TA/~KWAGON Item 13 Item Item Area 5 Item 22 TANKWAGON " Item 23 " DESCRIPI~UN Diesel w/o Biocide Supreme Unleaded Unleaded Plus Diesel w/o Biooide $~pre~ L~laaded Regular Unleaded Irnleaded Plus Diesel w/o Biecide Supreme Unleaded Regular Unleaded Unleaded Plus Diesel w/o Biocide Regular Unleaded Secondary Primary Secondary Secondary Primary Prima~£ Primary ~r!mary Primary ~r~mary Secondary Secondary wW,A'.~c~ov, com/pur Form L PETR0013 ?l~0 Pointe Invarnes~ Way Fort Wayne, Indiana 4680% Dear Mr. Kimes; RE; TE~M CO~T~ACT ~; 9916~A This is to infor~ y:u that Palm Beach. County Board of County comnlisPi0ners is sntexing i~zo a Term C=ntrac% with your company [ ] FORMAL BI~ % [XXX] RE.N~WA/~ OF FOP/W2%L BID/RFQ [ ] EXTENSION OP FORF,%L ~IDfRFQ [ ] STATE OF ~LORIDA CONTRACT [ ] OTHER: The =e~ Of this con=tact is %/01/200! through 10/)1/2002 . The estimated dollar value is $ $,$50,000.00 TOTAL FOR AL~ subject to the svsilabili~y o= funds law~ul!y appropriaued for pur~cs~ by the State of Florida and the Board of Coum. ty Palm Beach County Department~ will issue hard copy orders a~ains= If you have any questions~ please ccntac~ R A at (~6~) 6Le-6s17 O~/2~/B1 I0:4~ %:Carol Dcppler From:~rva Brown Palm Beach County Page O/lB BID ITEMS AWARDED TO: PETRGLE'JM TRADERS INC. Area 1 item 1 Item 2 item 3 Item 4 Item 5 Item Item Item Item 12 item 14 Area 5 Item 21 item 23 Item 25 TRANSPORT TR~NSPORT Diesel w/~iocide Diesel w/0 Biocide Supreme Ur. leaded ~egular U~leadsd Unleaded Plus Diesel w/Biocide Supreme Unleaded ReDu!ar Unleaded Unleaded Plus TRANSPORT Diesel w/Bimcide Die~el w/o Bioc~e '~ Supreme Unleaded aegular %~nleaded " Unleaded Plus TRANSPORT TP~NS PORT Diesel w/~iocide Diesel w/o Bloc!de Supreme .U~leaded Regular Unleaded Unleaded Plus Diesel w/Biocide Diesel w/o Bioc~de Supreme Unleaded Regular Unleaded Unlea~e~ Plus PRIMARY OR Secondary Primary PrimaIy Secondary Primary Primary Primary Primary Primary Primary Secondary Primary Primary Primary ww-,v.pbc~ov, com~)~ March 27, 20Q1 PORT0031 A Port Consolidated Inc. Miami, Florida 33167 Attn: Mr- Harvey Jaeobson Dear Mr. Jacobson; RE; TE~M CONTP~CT ~: 99161A This iS =O i~form you that Palm Beack County Board of County Commissioners i~ entering in=o a Term Con~ract with your company for , ~ASO~INE AND DI~?, FUEL, CO-O~ CONTRACT based on one of the following: [xxx1 R~WAL OF FOrMaL BID/RFQ $ 951~I(~; FOe S~D =T~ LZ$TED ON FOLLOWIN~ PAGB ONLY$ EXTENSION OP ~ORMA~ BID/RPQ STATE OF FLCRIDA CONTRACT [ ] OTHER; The =arm of this co.tract is 4/01/2001 through 10/31/2002 . The es%imata~ dolIar value is $ q,~SO.O00.O(~ TOTAL FOR ALL V~q~CR$ . The obli~a=ions of Palm Beac~ County ,under ~his con=fac= mrs e~bjec= 5o the availability of funds lawfully appropriated for its purpose by the State of Florida and the Board of Coumty Co~missioners. Palm Beach County Departments will ieaue hard copy orders against =hie con=tact as your aunhoriza=ion to deliver. All invoices mu~t refar~nue each unique document number. If you have any questions, please co~ac~ at ~ Sincer$1y~/ / D. Leaf, Palm Tran C. Ails=ock, ~=ilit ~es B)/2$/B11B:4B ?o:¢~roi Doppler From:~i~rva Brown Palm Beacm CountV Page 1B/iB AREA/ITEM Area I l=em Item I~e~ I=em 12 item 16 Item 16 Item 16 I~e~ 17 Item 21 Item 22 Item 22 Item 23 BID ITEMS AWARDED TO: PORT CONSOLIDATED INC. (PORMEKLY CON~OLIDATEE OiL CCMP~N~') (FORMA~-RLY PORT PETRCLEUM INC.) DESCRIPTI~ Diesel w/Biocide Diesel w/o ~iocida PRIVY OR SECOND;LRY Primary Secondary Se¢onda~t TRA/¢SPORT Dlesel w/Biocide TA/~KWAGON Diesel w/Biocide T~3~SPORT Diesel w/o ~io¢ide T%~A~SPORT Diesel w/Biocide TAk~CWAGON Diesel w/Ba:cicle ~/~SPO~T Diesel w/o Biocide Secondary Primary secondary Sec~dary TRANSPORT Dieael w/Biocide TA~VKWAGON Diesel w/~iocide TP~NSPORT Diesel w/o Biocide TD=%~KWAC~N Diesel w/o Biocide Regular Unleaded Unleaded Plus Primary Primary Secondary Secondary Seccndary Secondary Secondary TRANSPORT TANKWAC-O~ TR~/~$PORT TANKWAGON Diesel w/~iocide Diesel w/Siocide. Diesel w/o Bioc~de Diesel w/o Biocide Supreme Unleaded Regular Unleaded Primary Requested City Commission Meeting Dates [] March 20, 2001 [] April 3,2001 [] April 17,2001 [] May 1, 2001 NATURE OF AGENDA ITEM V-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM B-4 AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 2l, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids [] Announcement [] City Manager's Report Requested City Commission Meetin~ Dates [] May 15, 2001 [] June 5, 2001 [] June 19,200I [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2. 2001 (5:00 p.m.) May I6, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p~m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: MOTION to approve the "piggy-back" of the U.S. COMMUNITIES, GOVERNMENT PURCHASING ALLIANCE CONTRACT #RQ00-341360-16C to MICRON ELECTRONICS INC. for the purchase of computer equipment up to $25,800.00. EXPLANATION: The Utilities Department budgets for fiscal year 2000/2001 has funding in the amount of $25,800.00 for new computers. The computers will be for new employees and completion of the Wastewater DFS Telemetry System. PROGRAM IMPACT: The new computers will be used for the completion of the Wastewater Telemetry System Project, and to facilitate the software upgrade to Windows 2000. The newer personnel within Utilities Department .had been issued the older computers that were removed from service in the last fiscal year. These older computers cannot be upgrade to Windows 2000 and must be replaced. FISCAL IMPACT: The Utilities Department budget has allocation for the computer purchases as follows: Account Description Computer Equipment Computer Equipment CIP Sewer/R&R Dep~an~nt Head s Signature Account Number 401-2810-536-64-15 401-2812-536-64-15 405-5000-590-96-04 401-2824-536-64-15 401-2820-536-64-15 Budget $ 5,500.00 3,500.00 11,000.00 3,000.00 2,800.00 Total ~Stgnature Utilities Department Department Name City Attorney / Finance / Human Resources S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORMDOC TO: Bill Atkins Procurement Services FROM: Thru: ~DATE SUB.IECT: MEMORANDUM Utilities #01-071 Terrenee Rowe Utilities Systems Administrator Joh.n Guilty ~ Utihties D~rector ~ March 30, 2001 Piggy-backing U.S. Communities Contract Purchase new Computers Agenda Item RECEIVED APR 4 2001 i"d RCHASING DEPT~ The Utilities Department in 2000/2001 budget set aside $25,800.00 for new computers in the Capital Outlay and renewal and replacement (R+R) accounts. The Utilities Department previously submitted U.S. Communities Government Purchasing Alliance information for review on June 1, 2000. The Utilities Department would like to piggy- back the Computer contract #RQ00-341360-I 6C under this Alliance. Our anticipated expenditures for the balance of the fiscal year are shown below. Please present this request to commission for approval to use the U.S. Communities Contract in the amounts indicated. Funds are available in account numbers. Water Distribution Public Water Maintenance Wastewater Collection Storm Water Utility Construction 401-2810-536-64-15 5,500.00 401-2812-536-64-15 3,500.00 405-5000-590-9604 Il,000.00 401-2824-536-64-15 3,000.00 401-2820-536-64-15 2,800.00 R+R XC: Barb Conboy Pete Mazzella/¢~ File US CommUmries Page I of 1 UaSa C(')M M U IN ITIES Oovernment Purchasing Alliance We~ome/ Welcome to U.S. Communities Government Pumhasing Alliance Website! The National Association of Counties (NACo), the United States Conference of Mayors (USCM), the National Institute of Governmental Purchasing (NIGP) and the Higher Education Cooperative Purchase Consortium (HECPC) jointly sponsor the Government Purchasing Alliance (GPA). The GPA provides volume discounts on selected products based on the collective purchasing power of public agencies nationwide. The GPA provides an alternative to multiple bid processes and contracts by establishing a competitively bid contract through a single lead agency. The GPA can offer public agencies and their employees better quality, improved benefits, and lower costs than they can get on their own. There is no fee for local government agencies to participate, For more information about the GPA and it's Advisory Board, please go to Aaencv Overview. To find out about the products offered through the GPA, please click on the product you wish to pumhase [Tom the list on the top right of this page. Click here to review existing Reeuest For Proposals. [] 0ffk~ Pmduc~s [] Cem~ut~r ~;uk~m~nt [] G~a'al Sul~e~ [] Of~ Furniture [] Yaxk~ Email Us Home 1-~00-53~-3B93 htlp://www.sscommunifies.org/ 04/05/2001 US Communities Page i of 3 A§enc¥ Overview · Agency Overview & Advisory Group · G_ ovemment Purohasina Alliance Overview · Fre uenti Asked Questions · Request for Proposals U.S. Communities Purchasing & Finance Agency (US Communities) U.S. Communities is a non-profit public benefit corporation established as an "instrumentality" of Government to assist public agencies in reducing their cost of purchased goods and in managing the financing of purchased goods. The National Association of Counties (NACo), The United States Conference of Mayors (USCM), the National Institute of Governmental Purchasing (NIGP) and the Higher Education Cooperative Purcahse Consortium (HECPC) jointly sponsor U.S. Communities.. U.S. Communities has a multi-state Advisory Board consisting of representatives from the following public agencies and associations: Advisory Board Baltimore, MD Chicago, IL Dal~as County, TX Denver. CO Faidax County, VA Fo~ Wayne, IN Harford County Public $c~xx~s, MD Hennepin County, MN LOS Angele~ County, CA Mal~ County, AZ Miami43ade Count~, FI. Santa Cla~ County. CA Seaffie, WA California Statewide Communities De~k3pment ~ City of Baitimere Open Purchasing Agent Califomla Stat~ A~tociation of Counti.~ Advisory Group California A~ation of ~--Iteel Board Officials oi~~&~ ~u~D~ C~ ~e ~mun~ ~opm~t ~ . [] office pnxlu [] Office Furniture _Email Us Home htlp://wv~v.uscommunifies.or g/overview/index*hlm 0410512001 US Cornmumries Page 2 of 3 C~ of Chicago David Malone Chief Procurement Officer 121 North La Salle S~et Chicago. IL 60602 tel (312) 74~.9750 fax (312) 744-0010 City of Denver tel (720) 913-~115 Pax (720) 913-8101 City of Fort Wayne tel (219) 427-1101 fax (219) 427.1393 County of Hennepin fax (6~2) 34a-3~6 w~w.co.hen neoin.ca, us County of Lo~ AJ~gelu County of Marfcopa National Association of Countle~ Washingt~, DC 20001 tel (202) ~42-4282 fax (202) 393,-2~30 Nattooal Institute of Governmental Purchasing 15t S~ng Stre~ County of Dallas John Cantwell Purchasing Director 509 Main Street, Rm 623 Dallas, TX 75202 tel (214) 653-7597 www dallascounty.orq County of Fairfax A~mand Meld Director, Dept of Purchasing & Supply Mgmt 12000 Government Centrat Pkwy, Ste 427 Fairfax, VA 22035-0013 tel (703) 324-3206 fax (703) 324-35~7 Harford County Public Schools John Miller Director of Purchasing P: O. Box 456 Forest Hill. MD 21050 tel (410) 63~-4080, fax (41 O) 63~-4201' City of Houston County of ~ Mgele~ CathyAm~ ~amI-D~d~ County ~eO~ ~ Procurement Management tel (305) 375-5257 National M~:~flaflon of Counties te~ (202} 942-4278 Santa Clar~ County ~ing Purcha~ng M~,~g~r 1 ss,~ Seeger. 8tCg. 1 http://www.usc ommunities.org/overview/index.hl~n 04/05/2001 US CommUmties Page 3 of 3 Melody Moc~uisld Purchasing Manager 700 3~d Ave., Suite 910 Seattle, WA 98104 The United States Conference of Mayors SleDhe~ A. Hamill General Manager 2175 N, California Bird, Suite 550 Walnut Creek, CA 94596 tel (925) 933-9229 ext. 15 fax (925) 942-2935 http:dwww.uscommunifies.org/overview/index.htm 04/05/200 ! US CorrantmJtaes Page 1 of 2 Computer Equipment · Comark · CornDUSA · Delhi 4, Gateway · IBM · MicronP¢ · Software Spectrum · Wareforce U.S. Communities has arranged deep discounts on leading brands of computer hardware, software, peripherals, and technical support. Local govemmects are guaranteed iow, cost-plus prices through the vendors listed below. To eliminate the lengthy and cumbersome bid, evaluation and award process, please click on any of the vendor Iogos below and purchase your computer equipment here. LC COM Email Us Home micronpe.eom /~Wa refo rce htlP ://www.usc oramtmiQes .org/c omputer/index.h~ 04/05/2001 FAIRFAX COUNTY V I R G I N I A F~-f~, Vh'llni* 220:3.%0013 SEP g 0 ZOO0 SUBJECT: CONTRACT NUMBER: coMMODITY CODE: CONTRACT PERIOD.: SUPERSEDES CONTRACT: REVISED NOTICE OF AWARD OF CONTRACT,, Computers, Brand Name, Sol[ware, Peripherals, Consulting, and Related Services RQ00-341360-16A-G 3577, 3573, and 7379 April 2000 through April 30, 2003 3-1 year renewals (Ret Para. 14.2 of the Contract's Special Provisions) N/A SEE ATTACHED PRICES: See Attached DPSM CONTRACTUAL CONTACT: Lonnette Robinson, CPPB Telephone Number:. (703) 324-328~' E-mail: ionnette.robinson~co.fairfax.va, us SPECIAL INFORMATION AND INSTRUCTIONS FOR FAIRFAXCOUNTY AGENCIES ONLY: A purchase order wal be issued by the Department of Purchasing and Supply Management to the Contractor for each County.agencY utilizing this contract. The purchase order wilt cite the period of time and will indicate an agency authorization order code to be used when ordering to identify those County employees who am authorized to place ordem/calis. Those agencies appearing oo the Distribution List, who require the items and/or services covered by tllis contract, and who have not already done so, shall prepare ann enter into CASPS (County and Schools Procurement System) a purchase requisition indicating the period of time to be covered within the life of the contract; listing the nameS of the CounVJ employees authorized to place orders; and the purchase requisition shall be annotated with the contract number. A Purchase Order (PO) Supplement may be prepared after issuance of the purchase order, by an agency desiring to: a. Change period of time. b. Cancel the purchase order. RQ00-341600-16A..G Page 2 The PO'Supplement must be entered into CASPS and reserved into the ONLINE FAMIS System by the agency prior to the .Purchasing Branch taldng any action. The time, place, and other requirements for delive~ of supplies and/or performance of services shall be as agreed between the county employee authorized to place orders, and the Conjuror. Inspection of supplies delivered and services performed and entering receipt activity into CASPS along with necessary documents are promptly fi3nvan:led to the Office of Finance, are the responsibilities of the ordering agen~'y. · ._. Items NOT covered by this contract MUST be requested on a SeParate purchase requisition.. Ar{hand E. Malo, Director/County.purchasing Agent Contract AdminL~.~[or I;~SM. Sandy Jone~ F'an~ Authority - Core-a~t Section DIT- carny Cant~. FCPS-GS/Eq~iipment- Hyon Yom DVS - Tr~$ha Phillips/Andy Davidson DPSM - Systems Administration Section DPSM - Mable McCarthy DAH8 - Contract Section, Suite 738 Dr?- Marion Horn ~.~)~l'r,; Nelson GUfierrez _ _ · . CONTRACTOR(S): A- Comark Government & Eduction Sales, inc. 4433 Brooldieid Corp, Ddve, Suite A ChanfiJly, virginia 20151 Contractors Information Attention: JeffArmstmng, Program Manager Phone: (703) 22%2916 Fax: (703) 227-2901 E-mail: jarmstrong~comark.com B- CompUSA 4211 Concord Pike Wilmington, Delaware 19803 Co.b-&~, ors Info~agon Attention: Chris Meltls Phone: (301) 816-4721 Fax:. (301) 816-4754 E-maih chfistopher_rnellis~compusa..com C- Micron Government Computer Systems, Inc. 625 Stratford, Suite 2000 Meridian, ID 83642 Attention: Chadie DiS[e;ano Phonei (800) 588-4803 Fax: (888) 262-1305 E-maih c, distefano~micronpc, com D- Software Spectrum, Inc Inc. 2140 Merritt Drive Garland, Texas 75041 Attention: John Parikh Phone: (30!) 352-9100 Fax: (301) 352-9200 E-mail: ]ohn.pan'khg~ftwarespectmm.com E- Dell Marketing One Dell Way Round Rock, Texas 78682 Attention:* Don Schiesz Phone: (512) 725-1209 Fax: (512) 728-5893 E-maih Idm_smallwood~dell.com RQ00-341360-16A-G Page 3 ~_. ..VENDOR CODE(S): -- -" B363949000 02 National Information Website: wvw.comark~com Phone: (800) 925-1910 Fax: (703) 252-8980 E-mai uscommunit]es~comark.com B752652809 01 National Information Webelte: www.compues.com/govluscom munities Phone: (800) 8DIRECT (834-7328) Fax: (888) 238-5210 E-mail: uscommunifies~compusa.com B061528015 01 National I formation Webelte: htt~://m eites.micronpc, com/STATE/ GovemmentpurchasingAIlia/index.h~n Phone: (800) 952.6198 Fax: (888) 262-1305 E-mail: uscommunities~mict'onpc.com B78187800204 Webelte: www.softwamspectmm.com/ uscommun~es Phone: (800) 741-4394 Fax: (509) 744-8344 E-mail: uscommunitles~softwamspectrum.com B7426t680502 Web, sEe: www.dell.com/slg/uscommunities Phone: (888) 895-3471 Fax: (800) 433-9527 E-maih uscommunitJes~deil.com **Note: All purchase orders sent to Dell must reference number f~0079. · RQ00-341360-16A-G Page 4 F- IBM Corporation 999 Waterside Ddve Norfolk, Virginia 23510 Contractors Information_ Attention: Andy Harmond Phone: (757) 446-6241 Fax: (757) 464-0397 E-mail: kharmond(~usJbm.com G- Gateway Companies 610 Gateway Drive, P.O. Box 2000 Norlh' ~ioux City, South Dakota 57049 Contractors information Attenlion: Kim Hepbum (also, Susan Moore ~, (800~'779-20~0 ext. 21653) Phone: (605) 232-1693 Fax: (605) 232-2701 E-mail: Idm.hepbum{~gateway. com B130871985 03 National Inform fion Website: www. ibm.com/gold/uscommunifie$ Phone: (800) 426-2255 priority code: USCOM Fax: (800) 242-~329 priority code: USCOM E-mail: uscommunifies(~us.i~-rh.com B45043i398 01 Website: www.esource.gateway, com/uscommunities Phone: (877) 887-4710 Fax:. (605) 232-2715 E-mail: uscommun~ateway.com Contractor A - Comark Government & Education Sales (CGES) Name Brand/Equipment I % Off index Manufacturer 3Com 5% Acer 7% Canon 5,5% Compaq 7% ~_~$on 6% Hewlett Packard 5.5% IBM 6% Kyocera Lexrnark 5.5% OI,;,~ 6% Panasonic 7% Tektronix 6.7% Toshiba Xerox 6.5% cat~ory Cables 12% Carry C'~'"'" 10% Com?,~Ar Software 6.5% :)i;lital Cameras 10% 8% Drives 5.5% Graphics and Memory 10% Keyboards Modems .7.5% Monitors 8% Netwoddn Power Printers (other than brands refemncsd) 7% 10% pm~e~_nns (LCD) $~qnem 8% 10% Speakem and Hee~ 10% Training and Man'-'"-~- 10% Vkleo Te!ec~_ _,'~erendng Cornerk will offer additional discounts, on a transaction-by-transaction basis, for orders in quantities greaterthan a unit of one. ('spot buy discounts') RQ00-341360-16A-G Page 5 ' Contractor B - Comr~USA f Nama Brand/Eq~!,'~ment I % GSA'Schedule items Cost plus 3%13% Non-GSA Schedule items Cost plus 6%-10% Co~npUSA will offer additional discounts, on a transaction-by-transaction basis, for orders in quantities greater than a unit of one. ('spot buy discounts') Contractor C - Micron Government Computer Systen~ Micron Name Brand/Equipment % Off Index Brand 5% Unit Volume (per order basis) % Off Index (Single PO) 10 Units 5% 50 Units May be up to 10% 100 Units Additional 6% (tOtal 11%) 500 Units Additii3nal 7% (total 12%) 1,000 Units Additional 10% (total 15%) Micron will offer addffJonal di$counta, on a transaction-by-transaction basis, for orders in quantities greater than a unit of one. ('spot buy discounts") Contractor D - Software S=ectrum RQ00-341360-16A.G Page 6 Global Pricing Group (GPG) GPG t t Top 100 sellinl~ products Cost plus 4% Top 500 selling prodUcts I Cost plus · DL~ibution Products J Cost plus 12.5% If a participating public agenCy is eligible for either GSA, or CMAS pricing, and it s lower than the above, C-.-.-.-.-.-.-.-.-.~A or CMAS pricing will be Software Spectrum wE1 offer additional discounts, on a transaction-by-transacgon basis, for orders in q=antities greater than a unit of one. ('spot buy discounts") Contractor E.- Dell Markeflnn I Dell Brar~ Na,~e Brand/Equipment I % Off Index ~ 7.50% 1 De//will offer addffional diecount~, on a trar~act~n-by..tran~action basis, for orders in quantities greater than a unit of one. ('spot buy di~counts~ Contractor F - IBM Comoratlon Name Brand/Equipment % Off Index Personal Sys~,T,~ Group (PSG) RS/6000 26% ~-'" ~"'~ 25% Software Level H IBM wi//offer additional discounts, on a transaction-by-tranaacUon baals, for orders in quantities greater than a unit of one. ('spot buy discounts") ' RQ00-341360-16A-G Page 7 ~---~. Contractor G - Gateway Comoanie~ Name Brand/Equipment % Off Index E-Series proa,,nm 8% Solo Products 8% Server Products 8% Profile Products 8% GP Series Prod~ 2% Gateway wfll offer additional discounts, on a transaction-by-transaction basis, for o?. ers in quantities greater than a unit of one. ("spot buy discounts~) Requested City Commission Meeting Dates [] March 20, 2001 [] Apr[13, 2001 [] April 17,2001 [] May 1,2001 V-CONSENT AGENDA i'TEM B-5. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR~,~ Date Final Form Must be Turned Lq to CRv Clerk's Office March 7,2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April4,2001 (5:00 p.m.) AprillS, 2001 (5:00 p.m.) Requested City Commission Meetin~ Dates [] May 5, 2001 [] June 5, 2001 [] Sune 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to Cit~ Clerk's Office May 2, 2001 (5:00 p.m.) May 16,2001 (5:00 p.m.) Sune 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] ' Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the purchase of one CT3300/644 75hp 3ph 460v Flygt Submersible Pump with 40' of Motor Cable from Ellis K. Phelps & Company of Riviera Beach, FL. as a replacement pump for Lift Station #317, by piggy-backing a City of Boca Raton Bid ~99-025. EXPLANATION: One of the two lift station pumps in station #317 received some major damage recently. City crews pulled that pump and took it to a repair shop for evaluation. The best quote for repair of this damaged pump was $47,268.20. The cost to repair the pump far exceeding the cost to purchase a new pump. This request is to allow for the purchase of a new replacement pump. PROGRAM IMPACT: This will allow us to bring the lift station back up to full operation with reliable redundancy of the pumps. FLqCAL IMPACT: The cost to replace the damaged pump with a new pump is $37,895.00. Installation charges will be an additional $15,000 to $20,000 dollars. Funds are available in the Utility Renewal and Replacement Account #405-5000-590-96-04. S :~.BULLETIN~ORMS~tGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: tt appears that there are no alternatives to the replacement of this pump. Department Head'~ignature Utilities Department Department Name City Manager's Signature City Attorney/Finance / Human Resources S:'~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC · · CITYOF BOYNTON BEACH MEMORANDUM NO. 01-80 TO: THRU: FROM: DATE: SUBJECT: Dale Sugerman, Assistant Ci,t7 Maaaged: John A. Guidry, Director of Utilities DMe;uk~jV~lity Director/ April 12, 2001 Master Lift Station #317 pump replacement Master Lift Station #317, located on Boynton Beach Boulevard near Congress Avenue, has experienced a premature pump failure. While we cannot determine the cause, we know something large enough to cause major damage entered the pump. The Health Department permit requires two primary pumps to operate this station. Needless to say, we need to act quickly on this matter since it is imperative this station operates with t~vo functioning pumps. The pump was pulled by our Lift Station Division and delivered to the service shop for repair estimates. After the service shop examined the pump and all of the replacement parts and labor, repair costs exceed the cost o£a replacement pump. Attached is the repair estimate for your review. The Utility Department has an existing Commission approved Contract Agreement with, authorized Flygt pump distributor, Ellis K. Phelps. Please review the attached proposal and requisition from Ellis K. Phelps for a replacement pump to be installed at Lift Station #317. The cost of the pump is $37,895 including freight. The Utility Department would purchase this replacement pump from Utility R&R Funds as an unanticipated expenditure. Expected delivery time for the new pump is approximately four to six weeks by airfreight from Sweden. We are currently under contract to install one additional pump at Lift Station 317 with Widell Inc. We have contacted Widell and requested a proposal to install this replacement pump as a Change Order to the current contract for labor and miscellaneous materials. The proposed Change Order will be forwarded for Commission consideration when completed. Our estimate for the installation of the additional replacement pump is $15,000 to $20,000. Dale Sugerman April 12, 2001 Page 2 This pump station is one of six master stations in our system and it is very important that it be returned to normal operation as soon as possible. We are requesting that this issue be placed on the next available Commission Agenda for consideration as an emergency authorization. If you require additional information, please contact Mark Law or Tony Lombardi ML/acl Attachments xc: Tony Lombardi Barbara Conboy File REQUEST FOR REQUISITION .~ I H.T.E. ENTRY DATE: H.T.E. REQUISITION Procurement Ass't: Director: City Manager (non budgeted capital and/or $5000+): REASON FOR PURCHASE: Emergency replacement pump for Lift Station 317 VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Name: Ellis K. Phelps Admin. ( ) Date: April I2, 2001 ! ASAP X Address: 1730 I0t~ Street West Construcuon ( ) Date Needed: April 25, 2001 I Confirm. ( ) Riviera Beach, FL 33404 Cust. Rel. ( ) [ ASAP/Conf. ( ) Distribution ( ) BACKUP DOCS. DELIVERY: SUBMITTED: Phone (contact): 561 - 848-1200 Lab ( ) Quotes/Verbal ( ) E. Admin. 40 X (over $500) /ti ~"t// Pumping ( ) (overQUOtes/Written$2000) ( ) E. WTP 41 ( ) Vendor Number: ts'l PWMaint. ( ) Bid Docs. ( ) W. WTP 42 ( ) [/~ PWOps. ( ) Sole Source Ltr. ( ) P/U 99 ( ) INITIATOR: Mark Law k'l! Sewage ( x ) Insurance ( ) Special Instructions: Requirements: APPROVED: Strmwtr. ( ) Project Number: Quan. Unit Price Description & Part Number Fund Dept Basic Elem Obi Amount 1 25470.00 Pump per Boca Bid #99-025 405 5000 590 96 04 25,470.00 1 6098.00 Stand & Suction Elbow Assembly 6,098.00 1 200.00 Start Up Service 200.00 ! ~ 6127.00 Rush Order & Airfreight 6,127.00 TOTAL 37,895.00 [ SWR075 O:\sac-assistance~requisition blank, doc PROPOSAL CITY OF BOYNTON BEACH - MARK LAW April 12. 2001 ~_U_.~_,[F..t~LL' BOYNTON BEACH PS 317 REPLACEMENT PUMP We are pleased to offer the following equipment: ONE(l) CT 3300/644 75hp 3ph 460v Ftygt Submersible Pump with 40' of Motor Cable Includes, stand, suction elbow and air freight Pump Price per Boca Raton Bid 99-025 Rush Order & Airfreight Stand and Suction Elbow Assembly Start Up Service $25,470:00 $ 6,127,00 $ 6,098.00 $ 200,00 Note: 6-8 week d~livery after receipt of order, For standard delivery (approx. 12 weeks) deduct $6,127.00 pRICE: $37,895,00 plus taxes,FOB factory,with freight allowable to jobsite THIS PROPOSAL WILL EXPIRE IN THIRTY (30) DAYS UNLESS EXTENDED IN WRITING BY ELLIS K, PHELPS & COMPANY. J~ WE DO NOT SUPPLY PIPING,VALVES,GUIDE BARS,PRESSURE GUAGES OR SPARE PARTS EXCEPT AS INDICATED ABOVE. TERMS: SUBJECT TO CREDIT APPROVAL NET 30 DAYS AFTER DATE OF INVOICE OR 100% PAYABLE BEFORE START.UP OF EQUIPMENTONHICHEVER COMES FIRST,) A SERVICE CHARGE OF k5% PER MONTH WILL BE ADDED TO ALL BALANCES UNPAID 30 DAYS AFTER INVOICE DATE. FAILURE TO PAY IN ACCORDANCE WITH THESE TERMS WILL VOID ALL WARRANTIES. CONDITIONS :1) Price is firm based on our receiving complete approval and release for production four (4) weeks after drawings have been submitted by Ellis K. Phelps & Company 2) PARTIAL BILLING WILL BE MADE ON ANY PARTIAL SHIPMENT. We thank you for your interest in our equipment and look forward to being of service to you in the near future. A SIGNED FACSIMILE COPY OF THIS PROPOSAL IS ACCEPTABLE AS A BINDING CONTRACT, COMPANY ACCEPTED BY: COMPANY: STEVE KISS DATE: . · 03/29/~001 10~1 5~18~81~9~ ~K~HE~ WPB P~G£ 01 PROPOSAL TO: CITY OF BOYNTON BEACH -MARK LAW March 29, 2001 ~ BOYNTON BEACH PS 317 REPLACEMENT PUMP We are pleased to offer the following equipment: ONE (1) CT3300/644 75hp 3ph 460v Flygt Submersible Pump with 40' of Motor Cable - ~ Includes stand, suction elbow and special order air freight Pump Price per Boca Raton Bid 99-025 $25,470.00 PRICE: $37,895,00 ~ plus taxes,FOB factory,with freight allowable to jobsite THIS PROPOSAL WILL EXPIRE IN THIRTY (30) DAYS UNLESS EXTENDED IN WRITING BY ELLIS K, PHELPS & COMPANY, ~ WE DO NOT SUPPLY PIPING,VALVES,GUIDE BARS,PRESSURE GUAGES OR SPARE PARTS EXCEPT AS INDICATED ABOVE. £ERMS: SUBJECT TO CREDIT APPROVAL NET 30 DAYS AFTER DATE OF tNVOICE OR 100% PAYABLE BEFORE START.UP OF EQUIPMENT(WHICHEVER COMES FIRST,) A SERVICE CHARGE OF t.5% PER MONTH WILL BE ADDED TO ALL BALANCES UNPAID 30 DAYS AFTER INVOICE DATE. FAILURE TO PAY IN ACCORDANCE WiTH THESE TERMS WILL VOID ALL WARRANTIES. CONDITIONS :;[) Price is firm based on our receiving complete approval and release for production four (4) weeks after drawings have been submitted by Ellis K, Phelps & Company 2) PARTIAL BILLING WILL BE MADE ON ANY PARTIAL SHIPMENT. We thank you for your interest in our equipment and look forward to being of service to you in the near future . A SIGNED FACSIMILE COPY OF THIS PROPOSAL IS ACCEPTABLE AS A BINDING CONTRACT. ELLI,~ PHELPS & COMPANY STEVE KISS ACCEPTED BY: COMPANY: DATE: .......... 63/27/2001 15:2g 5618~81299 Ellis K. Phelps & Co. SAS & Quality Controls SAME CITY OF BOYNTON BEACH P 0 BOX 310 FINANCE DEPT BOYNTON BEACH, FL 32435 CITY OF BOYNTDN BEACH P O BOX 310 FINANCE DEPT BOYNTON BEACH~ FL 33455 REF~ENCE NUMBER EXPtRE$ SUP. TERMB ~H ~GHT ~HIP NONE BFT NET 30 DAYS I I3 PREPAID BEST WAY OUO~EDBY I MLS QUOTEOTO TONY LOMBARDI IT~MI ,pE~'Rt~N OUAN~FfY U~ PR~E ~R UPPER BEARING NONS'TOCKED 1 ER 3~l.10 EA LOWER BEARING NON~TOCKED 1 EA 787.80 EA 767.80 IMPELLER KEY NONSTOCKED 1 EA 45.~0 EA IMPELLER WASHER NONSTDCKED 1 EA 139.10 EA O RINO ~ET NONSTOCKED 1 EA 218.40 EA IMPELLE NONSTOCKED 1 E~ 115B0,40 iRA 11~80.40 & SHAFT ASBEMB NONSTOCKED I E~ 177B~.90 iA 177~.90 VOLUTE NONSTOCKED 1 EAi 15795.~0 SA 15795.08 OIL DRAKEOL 9 16 QT~ ~.50:~T LABOR REPAIR LABDR 1 EA 6~5,00 ~A 605.0 EMU FA20-gB-410Z 80.5MP 46~V ~ ~ ,00 .00 .00 47268 20 CU~1OM~n OOeV Requested City Commission Meeting Dates [] March 20,200t [] Ap~l 3,2001 [] Ar 117, 2001 [] May l, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEAC] ITEM C.1. AGENDA ITEM REQUEST .......... Date Final Form Must be Turned in to City Clerk's Office March 7, 20Ol (5:00 p.m.) March 21, 2001 (5:0O p.m.) April 4, 2001 (5:00 p.m.) April 18,200I (5:00 p.m.) Requested City Commission Meetina Dates [] May 15, 2001 [] June 5, 200l [] June 19,2001 [] July 3, 20Ol Date Final Form Must be Turned in to City Clerk's Office May 2,200I (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATIZRE OF AGENDA ITEM [] Admixfistrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approval by signature of the Financial Assistance Agreement with Palm Beach County for landscaping improvements along Congress Avenue from Old Boynton Beach Road to Quantum Boulevard. EXPLANATION: Palm Beach County requires the City of Boynton Beach to enter into a financial assistance agreement to receive reimbursement for $137,349 of the expenses for plant materials, installation, and irrigation system. These expenses equal approx/mately 44 % of the total estimated project costs of $309,698. The City originally requested $154,849 from the KPBCB, but the organization felt smaller Live Oaks could be specified for the project, and thus less money could be spent on the trees. They deducted $35,000 from the total cost of the project, and estimated it to be $274,698. The City Commission approved the grant application on June 20, 2000. All installation of these improvements should be completed and f-mai invoices submitted to the County no later than September 30, 2002. PROGRAM IMPACT: The contract document is a required component of the Keep Palm Beach County Beautiful grant the City received for the above project. FISCAL IMPACT: The City has allocated the funds for payment of the total estimated project costs of $309,698. The financial assistance agreement provides for the County to reimburse the City 44% of the landscape and imgation costs, up to $137,349. The City's cash match is $172,349. ALTERNATIVES: The City could elect not to complete the beautification iraprovementsrlOr to complete the beautification improvements withogt the finari¢ial assistance agreement frOm the County allfl pay 100% o~the llroject costs. ~ ~Separ~entHead'sSi~mre - ~/ /'~'' ' City Manag~er's Signature ~-v ~ ty y Resources S:kBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01' A RESOLLFF[ON OF THE CITY COMMISSION OF THE CiTY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DTRECl~NG THE MAYOR AND CiTY CLERK TO EXECUTE AN FINANCIAL ASSISTANCE AGREEMENT FOR CITY OF BOYNTON BEACH CONGRESS AVENUE BEAUT~FICAI'~ON IMPROVEMENTS, BETWEEN THE CITY OF BOYNTON BEACH AND PALM BEACH COUNTY; AND PROVIDING AN EFFECTE/E DATE. WHEREA~, the City is undertaking the installation of beautification improvements, including, but not limited to, landscaping and irrigation, on the County's Congress Avenue from Old Boynton Road to Quantum Boulevard; and WHEREAS, the County believes that such efforts are in the best intere of Lfle City and the County and therefore wishes to support those efforts by providing a reimbursement contribution for fifty percent (50%) of the cost of improvements, such contribution not to exceed a maximum of ONE HUNDRED THIRTY SEVEN THOUSAND THREE HUNDRED FORTY NINE and no/100 DOLLARS ($137,349.00) to the City for the installation of the improvements; and WHEREAS, during and after installation, the City will be responsible for the maintenance of the improvements; NOW~ THEREFORE, BE Tr RESOLVED BY THE CTrY COMM[SSI'ON OF THE cTrY OF BOYNTON BEACH~ FLOI~DA, THAT: ~ The City Commission of the City of Boynton Beach, Florida , jpon recommendation of staff, hereby authorizes and directs the Mayor and City lerk to execute an Financial Assistance Agreement, providing for beautification nprovements, including but not limited to landscaping and irrigation along date to Congress Avenue from Old Boynton Road to Quantum Boulevard, which Agreement s attached hereto as Exhibit "A". Section 2. ;assage. PASSED AND ADOPTED this That this Resolution shall become effective immediately upon day of April, 200],. C~TY OF BOYNTON BEACH, FLOP~DA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk [Corporate Seal) :a\reso~,gree\ Fin ~ - Congress040501 1 2 3 4 5 6 7 8 9 I0 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 FINANCIAL ASSISTANCE AGREEMENT FOR CITY OF BOYNTON BEACH AVENUE BEAUTIFICATION IMPROVEMENTS CONGRESS THIS INTERLOCAL AGREEMENT, is made and entered into this day of · 2001. by and between the CITY OF BOYNTON BEACH. a municipal corporation of the State o f Florida. hereinafter "CITY', and PALM BEACH COUNTY, a political subdivision oftbe State o f Florida, hereinafter "COUNTY." WITNESSETH: WHEREAS, the CITY is undertaking the installation of beautification improvements. including, but not limited to, landscaping and irrigation, on the cOUNTY's Congress Avenue from Old Boynton Road to Quantum Boulevard. beretnafter "IMPROVEMENTS"; and WHEREAS. the COUNTY believes that such efforts are in the best interest o ftbe CITY and thc COUNTY and therefore wishes to support those efforts by provkling a reimbursement contribution for filly percent (50%) of the cost of improvements, such contribution not to exceed a maximum of ONE HUNDRED THIRTY SEVEN THOUSAND THREE HUNDRED FORTY NINE and 00/100 DOLLARS ($137,349.00) to thc CITY for the installation of r IMPROVEMENTS; and WHEREAS, during and after installation, tho CITY will be responsible for the maintenance oftbe IMPROVEMENTS; and WHEREAS, tho CITY and COUNTY now wish to enter into an agreement to provide for the CITY'S and the COUNTY'S obligations as set forth berein; and NOW. THEREFORE, in consideration of the mutual covenants, promises, and agreements herein contained, the parties agree as follows: I. The above recitations are tree, correct, and are incorporated herein. 2. The COUNTY agrees to reimbmse the CITY for 50% of tho costs of the IMPROVEMENTS, not to exceed a maximum amount of ONE HUNDRED THIRTY SEVEN THOUSAND THREE HUNDRED FORTY NINE and 00/100 DOLLARS ($137,349.00)~ whichever is less, oftbe cost for the initial installation, to be used exclusively for the IMPROVEMENTS. 3. The COUNTY agrees to pay tho CITY the amount established in paragraph 2 above for costs associated with installation of the IMPROVEMENTS. This amount shallexclude any ce~'~ x~ 1 2 3 4 5 6 7 8 9 10 II 12 13 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 for costs associated with installation o fthe IMPROVEMENTS. This amount shall exclude any costs associated with permitting, design fees, other professional fees, construction administration, maintenance and hardscape improvements (curb, paver bricks, etc.). An exception is thai reimbursable costs may include the maintenance costs for an establishment period not to exceed t 80 days From the date of original installation. Where approved by the COUNTY. tree grates may also be considered as an eligible cost. 4. The COUNTY shall have no obligation to the CITY or any other entity or person in excess of the amount provided in paragraph 2. 5. The CITY agrees to assume ali responsibility for design, obtaining all required permits, contract preparation, bidding, and contract administration for the IMPROVEMENTS, including payment(s) to contractor(s), pursuant to all applicable STATE and COUNTY laws and CITY regulations. The CITY agrees to install the IMPROVEMENTS substantially in accordance with the plans, specifications and costs as submitted in the June 2000 application package to Keep Palm Beach County Beautiful, Inc. The COUNTY wilt have final determination of the eligibility for reimbumement of any changes. Substantial variations from the submitted plans shall require prior written approval from the County Engineer's Office. The final permit drawings must be signed and, sealed by a Florida Registered Landscape Architect experienced in roadway planting and familiar with tha COUNTY'S Streetscape Standards Manual. and shall comply with COUNTY'S permitting, requirements. 6. The CITY will obtain or provide all labor and materials necessary for the installation of the IMPROVEMENTS. The minimum requirement for plant stock is Florida Grade Nunther 1 or better, as per Florida Denartmant of Agriculture Consumer Services Grades and Standards for Nursery Plants (most current edition) and must be so specified on plans and specifications. This requirement is subject to inspection by a designee of the Assistant County Engineer. The COUNTY will have the final determination oFeligibility for reimbursement in terms o£this requirement being met. The CITY shall furnish to the Assistant County Engineer of the COUNTY'S Depam'aent or' Engineering and Public Works with a request for payment supported by the Following: a. A statement from a Florida Registered Landscape Amhitect that the IMPROVEMENTS 1 2 3 4 5 6 7 8 9 l0 1l 12 13 14 15 16 17 18 19 20 21 22 ~-3 24 25 26 27 28 have been inspected and were installed substantially' in accordance with the approx ed ar' permitted plans for the IMPROVEMENTS. and: b. A project closeout summary supported by paid invoices, checks, or other such documentation which is acceptable in form and detail to the COUNTY to provide verification that the services and/or materials have been performed and/or received and paid for by the CITY. Any in-kind materials and/or labor which is included as part of the costs must be reasonably documented, including payroll documentation. 7. As it relates to this Agreement, the COUNTY may initiate a financial system analysis and/or internal fiscal control evaluation of the CITY by an independent auditing firm employed by the COUNTY or by the County Internal Audit Department at any time the COUNTY deems necessary. The CITY shall maintain adequate records to justify all charges, expenses, and costs incurred for at least three (3) years after final payment by the COUNTY. 8. The CITY agrees to replace any failed or improper materials, with the appropriate required materials in order to maintain the IMPROVEMENTS in accordance with the approvec~ and/or permitted plans and specificat!ons or as required by the COUNTY due to chang~.,~ conditions. 9. The CITY agrees to be responsible for maintenance of the IMPROVEMENTS during and following the installation, including providing any water and electricity necessary for irrigation, and shall be solely responsible for obtaining and complying with all necessary permits, approvals. and authorizations which are required for the maintenance of the IMPROVEMENTS. 10. All installation of these IMPROVEMENTS shall be completed and final invoices submitted to the COUNTY no later than September 30, 2002, and the COUNTY shall have no. obligation to the CITY or any other entity or person for any cost incurred thereafter. Also. as stated in the application package, any work performed prior to the COUNTY'S allocation of these funds oa December 19, 2000, is not considered eligible for reimbursement under this Agreement. 1 t. The CITY mcognizas that it is an independent contractor, and not an agent or servant oftbe COUNTY or its Board of County Commissioners. The CITY agrees, to the extent permitted by law, to indemnify, save and hold harmless the COUNTY, its officers, employees, servants or 3 1 5 6 7 8 9 10 I1 12 14 15 16 17 181 19 20 21 22 23 24 25 26 27 28 agents and to defend said persons from any such claims, liabilities, causes of action and judgements of any type whatsoever arising out of or relating to the procurement, installation, existence, or maintenance o[' the IMPROVEMENTS or any item which is the responsibility of the CITY as the above may relate to this Agreement. The CITY agrees to pay all costs, fees: and expenses incun'ed by the COUNTY, its officers, employees, servants or agents in connections with such claims, liabilities or suits except as may be incurred due to the negligence of the cOLrNTY as it relates ta the funding which is the responsibility of the COUNTY pursuant to this Agreement. 12. The CITY shall, at ail times during the term of this Agreement maintain in force its status as an insured municipal corporation. 13. The CITY shall require each contractor engaged by the CITY for work associated with this Agreement to maintain: a. Workers' Compensation coverage in accordance with Florida Statutes. and: b. Commercial General Liability coverage, including vehicie coverage, in combined single limits of not less than ONE MILLION AND 00/100 DOLLARS ($1,000,000.00). The COUNTY ghall be included in the coverage as an additional. insured. e. A payment and performance bond for the total amount of the improvements ia accordance with Florida Statute 225.05. 14. In the event of termination, the CITY shall not be relieved of liability to the, COUNTY for damages sustained by the COUNTY by virtue of any breach of the contract by the, CITY and the COUNTY may withhold any payment to the CITY for the purpose of set-off untili such time as the exact amount ofdamagas due~be COUNTY is determined. In the event the CITY: discontinues its maintenance obligation for the IMPROVEMENTS under this Agreeraent, it shalll be the obligation of the CITY to restore, if necessary the area of the IMPROVEMENTS to ~ condition acceptable to the County Engineer, which shall be in accordance with applicable Federal, State and COUNTY standards. In the event the CITY fails to restore the area of the IMPROVEMENTS to a condition acceptable to the County Engineer, the COUNTY may undertake such restoration and the CITY shall be liable for the costs of anch restoration. Also failure by the' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 CITY to meet its obligations, including maintenance obligations under this agreement, shall ri in tbe CITY, being required to re-pay the COUNTY its reimbursement contribution under this agreement. 15. The COUNTY and the CITY agree that no person shall,on the grounds o frace, color, gender, national origin, ancestry, martial status, sexual orientation, disability,or religion be excluded from the benefits of, or be subjected to any form of discrimination under any activity carried out by the performance oftbe Agreement. 16. In the event that any section, paragraph~ sentence, clause or provision hereof is he~d invalid by a court of competent jurisdiction, such holding shall not affect the remaining portions of this Agreement and the same shall remain in full rome and effect. 17. All notices required to be given under this Agreement shall be addressed to: COI. YNTY Palm Beach County Department of Engineering and Public Works Attn: Manager, Median Beautification Section Post Office Box 21229 Wast Palm Beach, Florida 33416-1229 Mr. John Wildner, Parks Director City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, FL 33435 An additional notice shall be addressed to: Ms. Barbara J. Meacham, Parks & Landscape Planner City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, FL 33435 (INTENTIONALLY LEFT BLANK) I 2 3 4 5 6 7 8 9 11 13 14 15 16 17 18 19 20 21 22 '23 24 25 26 27 28 I g. This Agreement will be governed by the laws of the State of Florida. Any and all! legal action necessary to enforce this Agreement shall be held in Palm Beach County. No remedy' heroin conferred upon any par~y is intended to be exclusive of any other remedy, and each and e ver_w other remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exemis~ by any party of any right, power, or remedy shall preclude any other or further exercise thereof. 19. Any costs or expenses (including reasonable attorney's fees) associated with the enfomement oftbe terms and conditions of this Agreement shall be borne by the respective parties: provided, however, that this clause pertains only to the parties to the Agreement~ 20. Except as expressly permitted herein to the contrary, no modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in ~ written document executed with the same formality and equality of dignity herewith. 21. Each party agrees to abide by ail laws, orders, roles and regulations and the CiTY wilti comply with all applicable governmental landscaping codes and/or mquir~mants in the installation~ maintenance and replacement of the IMPROVEMENTS. 22. The parties to this Agreement shall not be deemed to assume any liability for the negligent or wrongful acta, or omissions of the other party. Nothing contained herein shall be construed ns a waiver, by either party, of the liability limits established in Section 768.28, Florida Statutes. 23. The CITY will promptly notify the COUNTY of any lawsuit- related complaint.. claim, or cause of action threatened or commenced against it which arises out of or relates, in any: manner, to the performance of this Agreement. 24. The parties expressly covenant and agree that in the event either party is in default of its obligations under this Agreement, the party not in default shall provide to the defaulting party thirty (30) days written notice before exercising any of its rights. 25. The preparation of this Agmemant has been a joint effort of the parties, and the* resulting document shall not, solely ss a mailer of judicial constraint, be constraed more severety~ against one of the parties than the other. 1 2 3 4 5 6 7 8 26. This Agreement represents the entire understanding between the parties,' " supersedes all other negotiations, representations, or agreements, either written or oral, relating to this Agreement. 27. A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm Beach County, Florida. 28. This Agreement shall take affect upon execution and the effective date shall be the date of execution. (INTENTIONALLY LEFT BLANK) IN WITNESS WHEREOF, the parties have executed this Agreement and it is effective orr the day first above written. PALM BEACH COUNTY. FLORIDA. BY CITY OF BOYNTON BEACH. [TS BOARD OF COLrNTY COMMISSIONERS BY ITS CITY COMMISSION 5 By: By: 6 WARREN H. NEWELL,CHAIRMAN MAYOR 7 (COUNTY SEAL) (CITY SEAL) 8 9 10 11 12 13 14 16 ATTEST: ATTEST: DOROTHY H. WtLKEN, CLERK By: By: DEPUTY CLERK CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: ASSISTANT COUNTY ATTORNEY F:\TRAFFIC'O'TW~KPBCB2001 \AGR-BB_CONG.DOC APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: CITY ATTORNEY Requested City Commission Meeting Dates [] March 20,2001 [] April 3, 2001 [] April 17,2001 [] May 1,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FOI_ Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21,2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5,2001 [] June 19,2001 [] July 3,2001 ITEM C.2 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative, [] Consent Agenda [] Public Hearing [] Bids [] Announcement [] City Manager's Report [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: Approve Fire Rescue Statewide Mutual Aid agreement EXPLANATION: This agreement provides for mutual aid responses on a statewide basis. The agreement is necessary to insure that additional fire rescue resources are available to us in the event of a major disaster, i.e. hurricane, tornado, wildfire, etc. PROGRAM IMPACT: The failure to approve this agreement will serverly limit our abilties to handle emergency incidents that occur on a major scale. FISCAL IMPACT: Having mutual aid responders helps to keep down the cost of capital equipment and personnel which would only be required on an "as needed" basis. ~ t, e__ ~_ a~__qe._~ .~__ _epartment Head s Signature C'~W ~ ~°m~eY~City Manager s Signature SSBULLETFN~FORMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. ROI- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A STATEWIDE MUTUAL AID AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND LOCAL GOVERNMENTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida is vulnerable to a wide range of disasters that are likely to cause the disruption of essential services and the destruction of the infi-astrucmr~ needed to deliver those services; and WHEREAS, Such disasters are likely to exceed the capability of any one local govemment to cope with the disaster with existing resources; and WHEREAS, the Emergency Management Act, as amended, gives the local ~vemments of the State the authority to make agreements for mutual assistance in aaergencies, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such assistance; NOW, TIIEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida hereby authorizes and directs the Mayor and City Clerk to execute a Statewide Mutual Aid Agreement, which Agreement is attached hereto as Exhibit "A'. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk Fire Department Memorandum 01-025 To: From: Date: Re: Nick Igwe Deputy Chief J. New, ss_ March 16, 2001 Statewide Mutual Aid Agreement Attached for your review is a copy of our Statewide Mutual Aid Agreement. This agreement has been reviewed by Fire Administration and found to be acceptable. The approval of th/s agreement is necessary so that in the event of a major incident or disaster, additional fire rescue resources will be readily available to the City. These emergency mutual aid resources are particularly important in the event of a hurricane. The majority of fire agencies throughout the state are participants of this same mutual aid agreement. Please review and provide approval for inclusion on the next commission consent agenda. C: Chief Bingham Attachment July 31, 2000 STATEWlDE MUTUAL AID AGREEMENT This Agreement between the DEPARTMENT OF COMMUNITY AFFAIRS, State of Florida (the "Department"), and all the local governments signing this Agreement (the "Participating Par- fiesV) is based on the existence of the following conditions: A. The State. of Florida is vulnerable to a wide range ofdisastars that are likely to cause the disruption of essential services and the destruction of the infrastructure needed to deliver those services. B. Such disasters are likely to exceed the capability of any one local government to cope with the disaster with existing resources. C. Such disasters may also give rise to unusual technical needs that the local government may be unable to meet with existing resources, but that other local governments may be able to offer. D. The Emergency Management Act, as amended, gives the local governments of the State the authority to make agreements for mutual assistance in emergencies, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such assistance. E. Under the Act the Department, through its Division of Emergency Management (the "Division"), has authority to coordinate assistance between local govemmenls during emergencies and to concentrate available resources where needed. July 31, 2000 F. The existence in the State of Florida of special disthcts, educational disthcts, and other regional and local governmental entities with special functions may make additional resources available for use in emergencies. · Based on the existence of the foregoing conditions, the parties agree to the following: ARTICLE I. Definitions. As used in this Agreement, the following expressions shall have the following meanings: A. The "Agreement" is this Agreement, which also may be called the Statewide Mutual Aid Agreemem. B. The "Participating Parties" to this Agreement are the Department and any and all special districts, educational districts, and other local and regional governments signing this Agreement. C. The "Department" is the Department of Community Affairs, State of Florida. D. The "Division" is the Division of Emergency Management of the Department. E. The "Requesting Parties" to this Agreement are Participating Parties who request assistance in a disaster. F. The "Assisting Parties" to this Agreement are Participating Parties who render assistance in a disaster to a Requesting Party. July 31, 2000 G. The "State Emergency Operations Center" is the facility designated by the State Coordinating Officer for use as his or her headquarters during a disaster. H. The "Comprehensive Emergency Management Plan" is the biennial Plan issued '~ by the Division in accordance with § 252.35(2)(a), Fla~ Stat. (1999). I. The "State Coordinating Officer" is the official whom the Governor designates by Executive Order to act for the Governor in responding to a disaster, and to exemise the powers of the Governor in accordance with the Executive Order and the Comprehensive Emergency Management Plan. J. The "Period of Assistance" is the time during which any Assisting Party renders assistance to any Requesting Party in a disaster, and shall include both the time necessary for the resources and personnel of the Assisting Party to travel to the place specified by the Requesting Party and the time necessary to return them to their place of origin or to the headquarters of the Assisting Party. K. A "special district" is any local or regional governmental entity which is an in- dependent special district within the meaning of § 189.403(1), Fla. Stat. (1999), regardless of whether established by local, special, or general act, or by rule, ordinance, resolution, or interlocal agreement. L. An "educational district" is any School District within the meaning of § 230~01, 3 ~l~ July 31, 2000 Fla. Stat. (1999), or any Community College District within the meaning of § 240.313(1), Fla. Stat. (1999). M.. An "interlocal agreement" is any agreement between local governments within the meaning of§ 163.01(3)(a), Fla. Stat. (1999). N. A "local govemmant' is any educational district and any entity, that is a "local governmental entity" within the meaning of § 11.45(1)(d), Fla. Stat. (1999). O. Any expressions not assigned definitions elsewhere in this Agreement shall have the definitions assigned them by the Emergency Management Act, as amended. ARTICLE II. Ao~licabilitv of the A~reement. A Participating Party may request assistance under this Agreement only for a major or catastrophic disaster. If the Participating Party has no other mutual aid agreement that covers a minor disaster, it may also invoke assistance.under this Agree- ment for a minor disaster. ARTICLE III. Invocation of the A~reement. In the event ora disaster or threatened disaster, a Participating Party may invoke assistance under this Agreement by requesting it from any other Participating Party or fi.om the Department if, in the judgment of the Requesting Party, its own resources are inadequate to meet the disaster. A. Any request for assistance under this Agreement may be oral, but within five (5) days must be confirmed in writing by the Director of Emergency Management for the County 4 July 31, 2000 of the Requesting Party, unless the State Emergency Operations Center has been activated in response to the disaster for which assistance is requested. B. All requests for assistance under ti'ds Agreement shall be transmitted by the Director of Emergency Management for the County of the Requesting Party to either the Di- vision or to another Participating Party. If the Requesting Party transmits its request for Assistance directly to a Participating Party other than the Department, the Requesting Party and Assisting Party shall keep the Division advised of their activities. C. If any requests for assistance under this Agreement are submitted to the Division, the Division shall relay the request t,o such other Participating Parties as it may deem ap- propriate, and shall coordinate the activities of the Assisting Parties so as to ensure timely assistance to the Requesting Party.' Ail such activities shall be carried out in accordance with the Comprehensive Emergency Management Plan. D. Notwithstanding anything to the contrary elsewhere in this Agreement, nothing in this Agreement shall be construed to allocate liability for the costs of personnel, equip- ment, supplies, services and other resources that are staged by the Department or by other agencies of the State of Florida for use in responding to a disaster pending the assignment of such personnel, equipment, supplies, services and other resources to a mission. The docu- mentation, payment, repayment, and reimbursement of all such costs shall be rendered in July 31, 2000 accordance with the Comprehensive Emergency Management Plan. ARTICLE IV. Responsibilities of Reouesting Parties. To the extent practicable, all Re- questing Parties seeking assistance under this Agreement shall provide the following information to the Division and the other Participating Parties. In providing such information, the Requesting Party may use Form B attached to this Agreement, and the completion of Form B by the Requesting Party shall be deemed sufficient to meet the requirements of this Article: A. A description of the damage sustained or threatened; B. An identification of the specific Emergency Support Function or Functions for which such assistance is needed; C. A description of the specific type of assistance needed within each Emergency Support Function; D. A description of the types of personnel, equipment, services, and supplies needed for each specific type of assistance, with an estimate of the time each will be needed; E. A description of any public infrastructure for which assistance will be needed; F. A description of any sites or structures outside the territorial jurisdiction of the Requesting Party needed as centers to stage incoming personnel, equipment, supplies, services, or other resources; 6 July 31, 2000 G. The place, date and time for personnel of the Requesting Party to meet and receive the personnel and equipment of the Assisting Party; and H. A technical description of any communications or telecommunications equipment needed to ensure timely communications between the Requesting Party and any Assisting Parties. ARTICLE V. Resvonsibilities of Assistin~ Parties. Each Participating Party shall render assistance under this Agreement to any Requesting Party to the extent practicable given its personnel, equipment, resources and capabilities. If a Participating Party which has received a request for assistance under this Agreement determines that it has the capacity to render some or all of such assistance, it shall provide the following information to the Requesting Party and shall transmit it without delay to the Requesting Party and the Division. In providing such information, the Assisting Party may use Form C attached to this Agreement, and the completion of Form C by the Assisting Party shall be deemed sufficient to meet the requirements of this Article: A. A description of the personnel, equipment, supplies and services it has available, together with a description of the qualifications of any skilled personnel; B. An estimate of the time such personnel, equipment, supplies, and services will continue to be available; July 31, 2000 C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and services at the date, time and place specified by the Requesting Party; D. A technical description of any communications and telecommunications equip- ment available for timely communications with the Requesting Party and other Assisting Panics; 'and. E. The names of all personnel whom the Assisting Party designates as Supervisors. ARTICLE VI. Rendition of Assistance. After the Assisting Party has delivered its personnel, equipment, supplies, services, or other resources to the place specified by the Requesting Party, the Requesting Party shall give specific assignments to the Supervisors of the Assisting Party, who shall be responsible for directing the performance of these assignments. The Assisting Party shall have authority to direct the manner in which the assignments are performed. In the event of an emergency that affects the Assisting Party, all personnel, equipment, supplies, services and other resources of the Assisting Party shall be subject to recall by the Assisting Party upon not less than five (5) days notice or, if such notice is impracticable~ as much notice as is practicable under the circumstances. A. For operations at the scene of catastrophic and major disasters, the Assisting Party shall to the fullest extent practicable give its personnel and other resources sufficient equip- ment and supplies to make them self-sufficient for food, shelter, and operations unless the Requesting Party has specified the contrary. For minor disasters, the Requesting Party shall 8 July 31, 2000 be responsible to provide food and shelter for the personnel of the Assisting Party unless the Requesting Party has specified the contrary. In its request for assistance the Requesting Party may specify that Assisting Parties send only self-sufficient personnel or self-sufficient resources. B. Unless the Requesting Party has specified the contrary, the Requesting Party shall to the fullest extent practicable coordinate all communications between its personnel and those of any Assisting Parties, and shall determine all frequencies and other technical speci- fications for all communications and telecommunications equipment to be used. C. Personnel of the Assisting Party who render assistance under this Agreement shall receive their usual wages, salaries and other compensation, and shall have all the duties, re- sponsibilities, immunities, rights, interests and privileges incident to their usual employment; ARTICLE VII. Procedures for Reimbursement. Unless the Department or the Assisting Party, as the case may be, state the contrary in waiting, the ultimate responsibility for the reim- bursement of costs incurred under this Agreement shall rest with the Requesting Party, subject to the following conditions and exceptions: A. The Department shall pay the costs incurred by. an Assisting Party in responding to a request that the Department initiates on its own,'and not for another Requesting Pax~zy, upon being billed by that Assisting Party in accordance with this Agreement. 9 July 31, 2000 B. An Assisting Party shall bill the Depamnent or other Requesting Party as soon as practicable, but not later than tl'firty (30) days after the Period of Assistance has closed. Upon the request of any of the concerned Participating Parties, the State Coordinating Officer · may extend this deadline for cause. C. If the Department or the Requesting Party, as the case may be, protests any bill or item on a bill from an Assisting Party, it shall do so in writing as soon as practicable, but in no event later than thirty (30) days after the bill is received. Failure to protest any bill or billed item in writing within thirty (30) days shall constitute agreement to the bill and the items on the bill. D. If the Depamnent protests any bill or item on a bill from an Assisting Party, the Assisting Party shall have thirty (30) days from the date of protest to present the bill or item to the original Requesting Party for payment, subject to any protest by the Requesting Party. E. If the Assisting Party cannot agree with the Department or the Requesting Party, as the case may be, to the settlement of any protested bill or billed item, the DepatUnent, the Assisting Party, or the Requesting Party may elect binding arbitration to determine its liabil- ity for the protested bill or billed item in accordance with Section F of this Article. F. If the Department or a Participating Party elects binding arbitration, it may select as an arbitrator any elected official of ano~er Participating Party or any other official of an- l0 July 31, 2000 other Participating Party whose normal duties include emergency management, and the other ParficipatLng Party shall also select such an official as an.arbitrator, and the arbitrators thus chosen shall select another such official as a third arbitrator. G. The three (3) arbitrators shall convene by teleconference or videoconference with- in thirty (30).days to consider any documents and any statements or arguments by the Depart- ment, the Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in writing not later than ten (10) days after the close of the hearing. The decision of a majority of the arbitrators shall bind the parties, and shall be final. H. If the Requesting Party has not forwarded a request through the Depaxtrnent, or if an Assisting Party has rendered assistance without being requested to do so by the De- parunent, the Depa_eh~ent shall not be liable for the costs of any such assistance. All requests to the Federal Emergency Management Agency for the reimbursement of costs incurred by any Participating Party shall be made by and through the Department. I. If the.Federal Emergency Management Agency denies any request for reimburse- ment of costs which the Department has already advanced to an Assisting Party, the Assisting Party shall repay such costs to the Department, but the Department may waive such repay- ment for cause. 1! July 31, 2000 ARTICLE VIII. Costs Elieible for Reimbursement. The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed to make the Assisting Party whole to the fullest extent practicable. A. Employees of the Assist/ng party who render assistance under this Agreement shall be entitled to receive from the Assisting Party all their usual wages, salaries, and any and all other compensation for mobilization, hours worked, and demobilization. Such compensation shall include any and all conu'ibutious for iusumace and retirement, and such employees shall continue to accumulate seniority at the usual rate. As between the employ- ees and the Assisting Party, the employees shall have all the duties, responsibilities, im- munities, rights, interests and privileges incident to their usual employment. The Requesting Party shall reimburse the Assisting Party for these costs of employment. B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental rate established for like equipment by the regulations of the Federal Emergency Man- agement Agency, or at any other rental rate agreed to by the Requesting Party. The Assisting Party shall pay for fuels, other consumable supplies, and repairs to its equipment as needed to keep the equipment in a state of operational readiness. Rent for the equipment shall be deemed to include the cost of fuel and other consumable supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of the Assisting Party, the Requesting 12 July 31, 2000 Party may provide fuels, consumable supplies, maintenance, and repair services for such equipment at the site. In that event, the Requesting Party may deduct the actual costs of such fuels, consumable supplies, maintenance, and services from the total costs otherwise payable to the Assisting Party. If the equipment is damaged while in use under this Agreement and . the Assisting Party receives payment for such damage under any contract of insurance, the Requesting Party may deduct such payment from any item or items billed by the Assisting Party for any of the costs for such damage that may otherwise be payable. C. The Requesting Party shall pay the total costs for the use and consumption of any and all consumable supplies delivered by the Assisting Party for the Requesting Party under this Agreement. In the case of perishable supplies, consumption shall be deemed to include normal deterioration, spoilage and damage notwithstanding the exercise of reasonable care in its storage and use. Supplies remaining unused shall be returned to the Assisting Party in usable condition upon the close of the Period of Assistance, and the Requesting Party may deduct the cost of such returned supplies from the total costs billed by the Assisting Party for such supplies. If the Assisting Party agrees, the Requesting Party may also replace any and all used consumable supplies with like supplies in usable condition and of like grade, quality and quantity within the time allowed for reimbursement under this Agreement. 13 July 31, 2000 D. The Assisting Party shall keep records to document all assistance rendered under this Agreement, Such records shall present iinformation sufficient to meet the audit re- quirements specified in the regulations of the Federal Emergency Management Agency and applicable circulars issued by the Office of Management and Budget. Upon reasonable notice, the Assisting party shall make its records available to the Department and the Re- questing Party for inspection or duplication between 8:00 a.m. and 5:00 p.m. on all weekdays other than official holidays. ARTICLE IX. Insurance. Each Participating Party shall determine for itself what insurance to procure, if any. With the exceptions in this Article, nothing in this Agreement shall be construed to require any Participating Party to procure insurance. A. Each Participating Party shall procure employers' insurance meeting the require- ments of the Workers' Compensation Act, as amended, affording coverage for any of its em- ployees who may be injured while performing any activities under the authority of this Agreement, and shall file with the Division a certificate issued by the insurer attesting to such coverage. B. Any Participating Party that elects additional insurance affording liability cover- age for any activities that may be performed under the authority of this Agreement shall file with the Division a certificate issued by the insurer attesting to such coverage. 14 July 31, 2000 C. Any Participating Party that is self-insured with respect to any line or lines of in- surance shall file with the Division copies of all resolutions in current effect reflecting its determination to act as a self-insurer. D. Subject to the tirn/ts of such liability insurance as any Participating Party may elect to procure, nothing in this Agreement shall be construed to waive, in whole or in part, any immunity any Participating Party may have in any judicial or quasi-judicial proceeding. E. Each Participating Party which renders assistance under this Agreement shall be deemed to stand in the relation of an independent contractor to all other Participating Parties, and shall not be deemed to be the agent of any other Participating Party. F. Nothing in this Agreement shall be construed to relieve any Participating Party of liability for its own conduct and that of its employees. G. Nothing in this Agreement shall be construed to obligate any Participating Party to indemnify any other Participating Party from liability to third parties. ARTICLE X. Genera..l..~.quirements. Notwithstanding anything to the contrary elsewhere in this Agreement, ail Participating Parties shall be subject to the following requirements in the per- formance of this Agreement: A. To the extent that assistance under this Agreement is funded by State funds, the obligation of any statewide instrumentality of the State of Florida to reimburse any Assisting 15 July 31, 2000 Party under this Agreement is contingent upon an annual appropriation by the Legislature. B. All bills for reimbursement under this Agreement fi.om State funds shall be sub- mitted in detail sufficient for a proper preaudit and post audit thereof. To the extent that such bills represent costs incurred for travel, such bills shall be submitted in accordance with applicable requirements for the reimbursement of state employees for travel costs. C. All Participating Parties shall allow public access to all documents, papers, letters or other materials subject to the requirements of the Public Records Act, as amended, and made or received by any Participating Party in conjunction with this Agreement. D. No Participating Party may hire employees in violation of the employment restric- tions in the Immigration and Nationality Act, as amended. E. No costs reimbursed ander this Agreement may be used directly or indirectly to influence legislation or any other official action by the Legislature of the State of Florida or any of its agencies. F. Any communication to the Department or the Division under this Agreement shall be sent to the Director, Division of Emergency Management, Department of Community Affairs, Sadowski Building, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399- 2100. Any communication to any other Participating Party shall be sent to the official or officials specified by that Participating Party on Form A attached to this Agreement. For the 16 July 3 I, 2000 purpose of this Section, any such communication may be sent by the U.S. Mail, may be sent by the InterNet, or may be faxed. ARTICLE XI. Effect of A~eement. Upon its execution by a Participating Party, this Agree- ment shall have the following effi."ct with respect to that Participating Party: A. The execution of this Agreement by any Participating Party which is a signatory to the Statewide Mutual AJ[d Agreement of 1994 shall terminate the rights, interests, duties, and responsibilities and ob][igations of that Participating Party under that agreement, but such termination shall not affec~I the liability of the Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled. B. The execution e,fthis Agreement by any Participating Party which is a signatory to the Public Works Mut~ Aid Agreement shall terminate the rights, interests, duties, responsibilities and obligations of that Participating Party .under that agreement, but such termination shall not affect the liability of the Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled. C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall supersede any other existing agreement between it and any Assisting Party to the extent that the former may be inconsistent with the latter. 17 July 3 I, 2000 D. Unless superseded by the execution of this Agreement in accordance with Section A of this Article, the Statewide Mutual Aid Agreement of 1994 shall terminate and cease to have legal existence after June 30,2001. · ' E. Upon its execution by any Participating Party, this Agreement will continue in effect for o.n,e (1) year from its date ofexecution by that Participating Party, and it shall be automatically renewed one (1) year after its execution unless within sixty (60) days before that date the Participating Party notifies the Department in writing of its intent to withdraw from the Agreement. F. The Department shall transmit any amendment to this Agreement by sending the amendment to all Participating Parties not later than five (5) days after its execution by the Department. Such amendment shall take effect not later than sixty (60) days after the date of its execution by the Department, and shall then be binding on all Participating Parties. Notwithstanding the preceding sentence, any Participating Party who objects to the amend- ment may withdraw from the Agreement by notifying the Department in writing of its intent to do so within that time in accordance with Section E of this Article. ARTICLE XII. Interoretation and Annlieation of Agreement. The interpretation and appli- cation of this Agreement shall be governed by the following conditions: A. The obligations and conditions resting upon the Participating Parties under this 18 July 31,2000 Agreement are not independent, but dependent. B. Time shall be of the essence of this Agreement, and of the performance of all conditions, obligations, duties, responsibilities and promises under it. C. This Agreement states ail the conditions, obligations, duties, responsibilities and promises of. the Participating Parties with respect to the subject of this Agreement, and them are no conditions, obligations, duties, responsibilities or promises other than those expressed in this Agreement. D. If any sentence, clause, phrase, or other portion of this Agreement is ruled un- enforceable or invaiid, every other sentence, clause, phrase or other portion of the Agreement shail remain in full force and effect, it being the intent of the Department and the other Par- ticipating Parties that every portion of the Agreement shall be severable from every other portion to the fullest extent practicable. E. The waiver of any obligation or condition in this Agreement in any instance by a Participating Party shail not be censtrued as a waiver of that obligation or condition in the same instance, or of any other obligation or condition in that or any other instance. 19 July 31, 2000 IN WITNESS WHEREOF, the Participating Parties have duly executed this Agreement on the date specified below: DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF COMMUNITY AFFAIRS STATE OF FLORIDA By: Date: Director ATTEST: CLERK OF THE CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS OF COUNTY STATE OF FLORIDA By: By: Deputy Clerk Chairman Date: Approved as to Form: By: County Attorney July 31, 2000 DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF COMMUNITY AFFAIRS STATE OF FLORIDA By: Director Date: ATTEST: CITY CLERK By: Tide: CITY OF STATE OF FLORIDA By: Title: Date: Approved as to Form: By: City Attorney 21 July 3 I, 2000 DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF COMMUNITY AFFAIRS STATE OF FLORIDA By: , Director DISTRICT, STATE OF FLORIDA By: Title: Date: By: Title: Date: Approved as to Form: By: Attorney for District 22 ~y 31~ 2000 STATEWIDE M'UTUAL AXD AGREEMENT FORM A 2001 City of Boynton Beach (Boynton Beach Fire Rescue) Date: March 16, Name of Government: M~iling Address: 100 East Boynton Beach Blvd. City, State, Zip: Boynton Beach FL 33435 Author/zed Representatives to Contact for Emergency Assistance: Primary Representative Name: William Bingham Title: Fire Chief Address: 100 East Boynton Beach Blvd. Boynton Beach, FL 33435 Night Phone: 561.436.2283 InterNet: binghamw@ci.boynton-beach.fl.us Night Phone: 561.436.2284 InterNet: nessj@ci.boynton-beach.fl.us Day Phone: 56t.742.6333 Telecopier: 561. 742. 6334 First Alternate Representative Name: James Ness Title: Denutv Fire Chief Address: Same as above Day Phone: 561.742.6332 Telecopier: 561. 742,6334 Second Alternate Representative Name: David Liu Title: Deputy Fire Chief Address: Same as above Day Phone: 561.742.6339 Night Phone: 561.436.2286 Telecopier: 561.742.6334 InterNet: liud@ci.boynton-beach.fl.us PLEASE UPDATE AS ELECTIONS OR APPOINTMENTS OCCUR Rcmm to:Dcpa.nmcnt of Community Affair~-Division of Emcrgr~acy Management 2555 Shumard Oak Boulevard - Ta~lahassee, Flor/da 32399-2 I00 23 Requested City Commission Meeting Dates [] March 20, 2001 [] April 3, 200 I [] April 17,2001 [] May 1,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.3 AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) ApriI 4, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May15,2001 [] June 5,2001 [] June 19,2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 June 6, 2001 (5:00 p.m.) April I8,2001 (5:00p.m.) [] July3,2001 June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] PubticHearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the lnterlocal Agreement Between Palm Beach County and The City of Boynton Beach regarding the acceptance of grant funding in the amount of $325,000 as reimbursement for the construction/retrofitting of 20 existing stOrmwater outfalls to the Lake Worth Lagoon (lntracoastal Waterway) EXPLANATION: The lnterlocal Agreement defines the terms and conditions for the City of Boynton Beach obtaining reimbursement from the County of up to $325,000 towards the construction of pollutant control devices at 20 existing outfalis that currently discharge to the Intracoastal Waterway in Boynton Beach. The design phase of this project has not yet begun, but a task order will be presented to the City Commission shortly to commence the design of the project. The City must provide matching funds of at least $400,000, and complete the project by April 30, 2003. PROGRAM IMPACT: The use of grant funding will significantly assist in the development of this project. FISCAL IMPACT: The grant will allow $325,000 in City of Boynton Beach funds to be allocated to other Utility Department projects. entire amount. ~ 'ALTERNATIVe'S: The Ci~ay elect not to accept the grant fundingj a~~uild, o~~ this project, or fund the Dep~'tment Head's Signature - City Manager's Signature UTILITIES Departraent Name City Attorney / Finance / Human Resources Xc: Peter Mazzella (w/I copy of agreeman0 City Attorney Finance Dept. S AB UL LETIN~ORM S~.GENDA ITEM REQUEST FORM.DOC Date Sugerman (w/I copy of agreement) File RESOLUTION NO. R 01 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING )d'qD DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND PALM BEACH COUNTY, FLORIDA, PROVIDING FOR GRANT FUNDING IN THE AMOUNT OF $325,000 AS REIMBURSEMENT FOR THE CONSTRUCTION/RETROFITTING OF 20 EXISTING STORMWATER OUTFALLS TO THE LAKE WORTH LAGOON (INTRACOASTAL WATERWAY); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, staff has recommended approval of an Interlocal Agreement between the City of Boynton Beach and Palm Beach County regarding the acceptance of grant funding in the amount of $325,000 as reimbursement for the construction/retrofitting of 20 existing stormwater outfalls to the Lake Worth Lagoon Waterway); and VOtEREAS, the Interlocal Agreement defines the terms and conditions for the .'ity to obtain reimbursement fi.om the County of up to $325,000 toward the construction of pollutant control devices at 20 existing outfalls that currently discharge to the Intracoastal Waterway in Boynton Beach; and WHEREAS, the City must provide matching funds of at least $400,000 and the eot must be completed by April 30 2003; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION DF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The Mayor and City Clerk are hereby authorized to execute an Interlocal Agreement between the City of Boynton Beach and Palm Beach County, which Agreement is attached hereto as Exhibit "A". Section 2. passage. PASSED AND ADOPTED this That this Resolution shall become effective immediately upon day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) Department of Environmental Resources Management 3523 Belvedere Road. Building 502 West Palm Beach. FL 33406-I548 (561) 255-2400 Fax: (561) 233-2414 www pbcgov eom Palm Beach County Board of County Commissioner~ Warren H. Newell, Chairman Carol A Roberts, Vice Chair Mary McCarty Tony Masilotti Addle L. Greene County Administrator Robert Weisman March 20, 2001 Mr. Peter V. Mazzella, City Engineer City of Boynton Beach 5469 West Boynton Beach Blvd. Boynton Beach, FL 33437 Dear Mr. Mazzella: SUBJECT: BOYNTON BEACH/INTERLOCAL AGREEMENT #R2001-0395. OI. JTF.AI J~ WATER QUALITY IMPROVEMENT PROJECT Enclosed for the City's review, approval and execution are two original Interlocal Agreements signed by the Board of County Comrmssioners. One original agreement should be retained for your records and one original returned to the letterhead address immediately upon execution by the City. Please familiarize yourself with the agreement so that the terms and conditions are met in a timely manner. Pursuant to Section 6, the Interlocal Agreement will be effective on the date of execution by both parties. As of that date, construction components of the referenced project will be eligible for reimbursement. Match components of the project are eligible for credit as of July 1, 2000. It is especially important to note that the project expiration date, also pursuant to Section 6, is May 30, 2003, with no option for extension. The expiration date is determined by the County's contract with the State, Department of Environmental Protection (DEP) Agreement No. WAP029 (Exhibit A to the Inteflocal Agreement), which has an expiration date of June 30, 2003. Unfortunately, the County had no control over the expiration date of the State agreement. As such, the Interlocal Agreement must be completed 30 days prior to the State agreement so that the County can meet its obligations under the terms and conditions of DEP Agreement No. WAP029. During the period of the Inteflocal Agreement, quarterly progress repons are due to this office in accordance with Section 8C. The first quarterly.progress report will be due at the conclusion of the first quarter after execution of the Interlocal Agreement. We request that our contract manager, Ginny P0well, be notified of pre-construction meetings and final inspection dates regarding the referenced project at least seven days in advance so we may verify, at our discretion, that the project is constructed as proposed. If you have any questions, please contact me at 561/233-2400 or Ms. Powell at 561/233-2512. Environmental Resources Management REW:GP Enclosure cc: (without enclosure) John GuidD', City of Boynton Beach T:XcoastalXlake_worth_lagoon\00-O 1 grt\boynton\bb-iacov.wpd INTERLOCAE AGREEMEN~I BETWEEN PALM BEACH COUNTY AND THE CITY OF BOYNTON BEA This Interlocal Agreement is made the day of_ City of Boynton Beach, a municipality located in Palm Beach Cou' Palm Beach County, a political subdivision of the State of Florir constituting a public agency as defined in Part t of Chapter 163, Florida Statutes. WITNESSETH WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies as defined therein to enter into intedocal agreements with each other to jointly exemise any power, pri'bilege, or authority which such agencies share in common and which each might exercise separately; and WHEREAS, pursuant to Chapter 125.01, Florida Statutes (1997), the Board of County Commissioners of Palm Beach County is empowered to establish and administer programs of conservation and to enter into agreements with other governmental agencies within or outside the boundaries of the County for joint performance, or performance of one unit on behalf of the other, of any of either governmental entity's authorized functions; and WHEREAS, the County desires to environmentally restore and enhance the Lake Worth Interlocal Agreement, City of Boynton Beach, Page 1 of 11 Lagoon in order to increase native habitat and improve fisheries; and WHEREAS, the County recognizes that an improvement in the quality of the lagoon waters is essential to the restoration of the lagoon as a habitat for littoral and estuarine flora and fauna; and WHEREAS, pursuant to Florida Department of Environmental Protection (DEP) Agreement No. WAP029, the County has received a grant from the DEP for the purpose of conducting environmental enhancement and restoration of the Lake Worth Lagoon; and WHEREAS, the County wishes to encourage municipalities that border the Lake Worth Lagoori to protect and enhance their littoral and estuarine habitats by improving the water quality of the lagoon; and WHEREAS, the County and the City recognize that management of fresh water inflows to the Lake Worth Lagoon is essential to limiting undesirable salinity fluctuations, turbidity, Total Suspended Solids, BOD and flow of nutrients, all of which threaten the habitat therein; and WHEREAS, the City desires to implement the Outfall Water Quality Improvement Project which involves the installation of pollutant removal devices into existing ouffall lines at 20 separate locations along the Lake Worth Lagoon in Boynton Beach effectively removing pollutants prior to the stormwater being discharged to Lake Worth Lagoon; and WHEREAS, the County and the City expect that such treatment will likely improve the quality of the waters of the Lagoon; and WHEREAS, the City has applied to the Lake Worth Lagoon Partnership Grant Program to request a grant to assist in the implementation of the Outfall Water Quality Improvement Project; and WHEREAS, the County and the City have mutually agreed to cooperate in a City project to implement the Outfall Water Quality Improvement Project. NOW THEREFORE, in consideration of the mutual representations, terms, and covenants lnterlocal Agreement, City of Boynton Beach, Page :~ of 11 hereinafter set forth, the parties hereby a~ee as follows: 1. Purpose of Interlocal Agreement and Recitals. The purpose of this Interlocal Agreement is to establish provisions for the transfer of DEP funds from the County to the City for the limited purpose of assisting in the implementation of the Outfall Water Quality Improvement Project, and to set forth the terms, conditions and obligations of each of the respective parties hereto. The foregoing recitals are incorporated herein and are tree and correct. 2. Definitions, The following definitions shall apply to this Agreement: · ~. "Act" shall mean Part I of Chapter 163, Florida Statutes; B. "Agreement" shall mean this Inteflocal Agreement, including any amendments or supplements hereto, executed and delivered in accordance with the terms hereof. C. "Construction" shall mean the act of physically building the project, or any of the components of the project, and shall include the process of building, clearing, filling, excavation, or paving, or the substantial improvement in the size or use of any structure or the appearance of any land. It shall include the transportation, installation or deployment of any completed components of the project. It shall not include designing, engineering, drafting or planning of the project, nor shall it include monitoring of the project after completion, installation or deployment. D. "Project" shall mean the activities described in Attachment A of DEP Agreement No. WAP029, attached hereto and made a part hereof as Exhibit A, and as described in the original project application attached hereto and made a part hereof as Exhibit B. Documents Incorporated. Except as otherwise provided herein, the City agrees that it shall comply with all terms and conditions of Exhibits A and B. Interlocal Agreement, City of Boynton Beach, Page 3 of 11 o County's Representative/Monitoring Position. The County's representative/contract monitor during the terra of this Agreement is identified below: Name: Richard E. Walesky, Director Address: Palm Beach County Department of Environmental Resources Management 3323 Belvedere Road West Palm Beach, FL 33406 Phone: (561) 233-2400 Fax: (561) 233-2414 City's RepresentativedMonitorine Position. The City's representative/contract monitor during the term of this Agreement is identified below: Name: John A. Guidry, Director of Utilities Address: City of Boynton Beach 5469 West Boynton Beach Boulevard Boynton Beach, FL 33437 Phone: (561 ) 375-6401 Effective Date/Term. The term of this Agreement shall be effective on the date of execution of the Agreement by both parties and shall continue in full force and effect until May 30, 2003, unless otherwise terminated as provided herein. Responsibilities and Duties of the Count3,. The County agrees to pay the City an amount not to exceed $325,000 to be used for the limited purpose of reimbursement for costs associated with construction of the project described in Exhibits A and B, provided the City completes the project as described in Exhibits A and B, and meets the estimated match requirement of $400,000 as noted in Attachment A of Exhibit A. Activities eligible for match requirements include pre-construction costs such as planning and design, engineering, and permitting costs, as well as construction costs, incurred on or after July 1, 2000. However, construction costs are not reimbursable under this Agreement unless incurred after the effective date of the Agreement. lnterloeai Agreement, City of Boynton Beach, Page 4 of 11 Responsibilities and Duties of the City. A. The City agrees to construct the Outfall Water Quality Improvement Project and do all the work related to this project as more particularly described in Exhibits A and B; and B. The City agrees to provide the funds for the balance of the project not funded by the County. The source of the matching funds for this project is the Boynton Beach Utility Department Capital Improvement Fund; and C. The City agrees to submit quarterly progress reports and invoices to the County in accordance with Exhibit A, Section 5. The City understands that the reports will be forwarded to the DEP in conformance with the requirements of Exhibit A, Section 5. In order to meet these requirements, the City shall submit quarterly progress reports to the County by April 10, July 10, October 10 and January 10. D. The City agrees to complete construction by April 30, 2003, and submit a final project report to the County by the agreement expiration date noted in Section 6 above. The City agrees that 5% of the total grant award will be withheld until the project is complete and the final project report, including at a minimum, certification of completion, documentation of the project's benefit to the lagoon, and final invoices, is submitted to and approved by the County. The form for certifying the project complete is attached hereto to this Agreement as Exhibit C. E. In the event that the project is not completed by the date stated in Section 6 above, the final amount of the grant will be prorated based on the amount of construction completed and the original match-to-grant ratio. F. Any minor modifications to the project as identified in Attachment A of Exhibit A or as identified in Exhibit B, shall be submitted in writing to the County as a "Change Interlocal Agreement, City of Boynton Beach, Page $ of 11 10. 11. 12. Order" and shall be subject to the approval, prior to implementation, of both the County and the State in accordance with Exhibit A, Section 20. Payments/Invojeln~, and Reimbursement. The City shall be reimbursed on a cost reimbursement basis for all eligible project costs upon receipt and acceptance by the County of a properly completed Payment Request Summary Form, provided as Exhibit D. In addition to the summary form, the City must provide, from its accounting system, a listing of expenditures charged against this Agreement. The City shall supply any further documentation deemed necessary by County. Invoices received from the City will be reviewed and approved by the Department of Environmental Resources Management, 3323 Belvedere Road, West Palm Beach, FL 33406-1548, who will indicate that expenditures have been made in conformity with this Agreement and who will then send the invoices to County's Finance Department for final approval and payment. ~ The County and City agree that the sole funding source for this Agreement is grant money obtained by County from the DEP and shall not exceed a total amount of $325,000. It is also understood .that the County's performance and obligation to pay is contingent upon an annual appropriation to DEP by the Legislature. Access and Audits. City shall maintain adequate records to justify all charges, expenses, and costs incurred in accordance with generally accepted accounting principals. Both the County and the DEP shall have access to all books, records and documents as required in this section for the poxpose of inspection or audit during normal business hours during the term of this Agreement and for at least three (3) years after completion of the project. Renewal. This Agreement may not be renewed. Interlocal Agreement, City of Boynton Beach, Page 6 of 11 13. Breach/Oooortunitv to Cure. The parties hereto expressly covenant and agree that in the event either party is in default of its obligations herein, the party not in default shall provide to the party in default thirty (30) days written notice to cure said default before exercising any of its rights as provided for in this Agreement. 14. Termination. This Agreement may be terminated by either party to this Agreement upon 30 days written notice to the other party, provided the conditions of Section 13 have been complied with; and provided that the County will not arbitrarily or unreasonable deny funding to the City under the ten-ns and conditions set forth herein. 15. Enforcement Costs. Any costs or expenses (including reasonable attorney's fees) associated with the enforcemem of the terms and/or conditions of this Agreement shall be borne by the respective parties provided, however, that this clause pertains only to the parties to this Agreement. 16. Notice. All notices required to be given under this Agreement shall be deemed sufficient to each party when delivered by United States Mail to the County and City representative/contract monitors identified above in Sections 4 and 5, respectively, and with a copy sent to the Palm Beach County Attorney's Office, 301 North Olive Avenue, Sixth Floor, West Palm Beach, FL 33401. i7. Delegation of Duty. Nothing contained herein shall be deemed to authorize the delegation of the constitutional or statutory duties of state, County, or City officers. 18. Filing. A copy of this Agreement shall be filed with the Clerk of the Cireuit Court in and for Palm Beach County. In~riocal Agreement, City of Boynton Beach, Page 7 of 11 20. 21. Liability. The parties to this Agreement and their respective officers and employees shall not be deemed to assume any liability for the acts, omissions, and negligence of the other party. Further, nothing herein shall be construed as a waiver of sovereign immunity by either party, pursuant to Section 768.28, Florida Statutes. .Indemnification. Without waiver of limitation as provided for in Section 768.28(5), Florida Statutes, and to the extent permitted by law, the County agrees to indemnify and hold harmless the City from any claims, losses, demands or cause of action of whatsoever kind or nature that the City, its agents or employees, may or could sustain as a result of or emanating out of the terms and conditions contained in this agreement that result from the County's negligence or willful misconduct. Without waiver of limitation as provided for in Section 768.28(5),Florida Statutes, and to the extent permitted by law, the City agrees to indemnify and hold harmless County from any claims, losses, demands or cause of action of whatsoever kind or nature that the County, its agents or employees, may or could sustain as a result of or emanating out of the terms and conditions contained in this Agreement that result from the City's negligence or willful misconduct. Nothing herein shall be construed as a waiver of sovereign immunity by either party, pursuant to Section 768.28, Florida Statutes. Insurance. Without waiving the right to sovereign immunity as provided by Section 768.28, Florida Statutes, the City acknowledges it is self-insured under State Sovereign Immunity statutes with coverage limits of $100,000 Per Person and $200,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature, which the County agrees to recognize as acceptable coverage for General Liability and Automobile Liability insurance. Interlocai Agreement, City of Boynton Beach, Page 8 of 11 22. 23. 24. In the event the City does not rely exclusively on sovereign immunity as provided by Section 768.28, Florida Statutes, the City shall agree to maintain third-party Commercial General Liability at limits not less than $500,000 per occurrence. With respect to Commercial General Liability, City shall agree to add the County as an "Additional Insured." The City agrees to maintain or to be self-insured for Worker's Compensation & Employer's Liability insurance in accordance with Florida Statutes, Chapter 440. The City shall provide a statement or Certificate of Insurance evidencing insurance, self-insurance and/or sovereign immunity status, which County agrees to recognize as acceptable for the above required coverages. Compliance With Law. The City shall comply with all applicable federal, state and local rules and regulations in providing services under this Agreement. The City acknowledges that this requirement includes compliance with all applicable federal, state and local health and safety rules and regulations. The City further agrees to include this provision in all subcontracts issued as a result of this Agreement. Amendments, This Agreement may only be amended by written Agreement executed by both parties hereto. Remedies. This Agreement shall be construed by and governed by the laws of the State of Florida. Any and all legal action necessary to enfome the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exemise by any party of any right, Interiocal Agreement, City of Boynton Beach, Page 9 of 11 power, or remedy hereunder shall preclude any other or further exercise thereof. 25. Time of the Essence. The parties expressly agree that time is of the essence in this Agreement and the failure by a party to complete performance within the time specified, or within a reasonable time if no time is specified herein, shall, at the option of the other party without liability, in addition to any other fights or remedies, relieve the other party of any obligation to accept such performance. 26. Equal Onportunitv Provision. The County and the City agree that no person shall, on the .grounds of race, color, sex, national origin, disability, religion, ancestry, marital status, or sexual orientation be excluded from the benefits of, or be subjected to any form of discrimination under any activity carried out by the performance of this Agreement. 27. Captions. The captions and section designations herein set forth are for convenience only and shall have no substantive meaning. 28. Severability. In the event that any section, paragraph, sentence, clause, or provision hereof be held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. (The remainder of this page is intentionally left blank.) In~rlocal Agreement, City of Boynton Beach, Page 10 of 11 29. Entiret oy__q[_~g.reement. This Agreement represents the entire understanding between the parties, and supersedes all other negotiations, representations, or agreement, either written or oral, relating to this Agreement. sIGN I~ ~ ~WITNESS WHEREOF, the COUNTY OF PALM BEACH, Florida has caused this Agreement .... c0 bi' ~igned by the Chair of the Board of County Commissioners and the seal of said Board to be i~! :i ~i ~i &ffi~d hereto and attested by the Clerk of said Board, pursuant to authority granted by said Board, · . ~'. ~'. ~'. ~ ~thcl~he CITY OF BOYNTON BEACH has caused this Agreement to be signed in its name by its ~i~.......~ ~[k~&~...' .' .and its seal to be affixed hereto, attested by its Clerk the date and year first above written. CITY OF BOYNTON BEACH By: Mayor Date Date ATTEST: By:. APPROVED AS TO FORM AND LEGAL SUFFIC~CY: By:. City's Attorney PALM BEACH COUNTY, FLOR]DA BY ITS BOARD OF COUNTY COMMISSIONERS By: Warren I-~. Newell, Chairman ~,~ %. r ...~.~ Date ,,,, Date APPROVED AS TO FORM AND LEGAL SLrFFIC]~: C nY?s itto ey Interlocal Agreement, City of Boynton Beach, Page 11 of 11 DEP AGREE~LENT NO. WAP029 STATE OF FLORIDA WATER ADVISORY PA.NEL GRANT ASSISTANCE PURSUANT TO LINE ITEM 1591G OF THE 2000 - 2001 APPROPRIATIONS ACT R 001.. 0394 THIS AGtLEEMENT is entered in~o'"betwe~n-the STATE OF FLOILIDA DEPAR'I2vtENT OF ENVI~ONNIEN-rAL PROTECTION, wh6se address is 3900 Commonwealth Boulevard, Tallahassee, Florida 32399 (hereinafter referred to as the "Depara'aent" or "DEP") and the PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS, whose address is Deparunent of Environmental Resources Management 3323 Belvedere Road, Building 502, West Palm Beach, Florida 33406 (hereinafter referred to as "Grantee" or "ReciPient"), a local government, to perform the Lake WOrth Lagoon Monitoring Project. In coruidemtion of the mutual benefits to be derived herefrom, the Deparunent and the Grantee do hereby agree as follows: · 'The Grantee does hereby agree to perform in accordance with the tern'as and conditions set forth in this Agreement, Attachment A (Project Work Plan), and all attachments and e.'chibits named herein which are attached hereto and incorporated by reference. For purposes of this Agreement, the terms "Con~act" and "Agreement" and the ternu "Grantee", "Recipient" and "Con.actor", are used interchangeably. This Agreement shall begin upon execution by both parties and end no later than June 30, 2003, inclusive. The Grantee shall not be eligible for reimbursement for work performed prior to the execution date of this Agreement. However, elig~le project expenditures incurred by the Grantee on or after July 1, 2000, may be used by the Grantee in meeting the match requirements described in paragraph 3. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. As consideration for the services rendered by the Grantee under the terms of this Agreement, the Deparanent shall pay. the Grantee on a cost reimbu~ement basis in an amount not to exceed $2,850,000 toward the total project cost esnmate of S 14,074,707. The parties hereto agree that the Grantee is respoasible for providing a minimum match of $2.850,000 (or 50% of the total project costs, whichever is less) toward the project described in Attachment A, provided the project is substantially completed as described in Attachment A. If the Grantee finds, after receipt of competitive bids, that the work described in Attachment A cannot be accomplished for the current estimated amount, the part/es hereto agree to modify the Project Work Plan described in Attaehmant A to provide for the work that can be accomPlishod for the funding identified above. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs upon receipt and acceptance of a properly completed Payment Request Summary Form (provided as Attachment B). In addition to the summary form, the Grantee mast provide from its accounting system, a listing of expenditures charged against this Agreement. The listing shall include, at a minimum, a description of the goods or services purchased, date of the uansaetion, voucher number, amount paid, and vendor name. All requests for relmbus*ement of travel expeases shall be based on the ttaval limits establi~hod in Section 11Z061, Florida Statutes. Periodically, the Deparmaent may request proof of a Wausaction (invoice, payroll register, etc.) which mu~t be provided within thirty (30) calendar days of such a request. The Department also reserves the fight to audit the Grantee's disbumements as it deerm necessary. All bills for mounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post- audit thereof. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. The parties hereto understand that this Agreement is not a cornmilment of future appropriations. The Grantee shall submit quarterly invoices in conjunction with quarterly progress reports describing the work performed, problems encountered, problem resolution, schedule updates and proposed work for the next reporting period. Quarterly reports shall be submitted to the Department's Grant Manager no later than twenty (20) days DEP Agreement No. WAP029, Pag' ' -" ~ EXHIBIT A 10. 11. 12. 13. following the completion of the quarterly reporting period. It is hereby understoecl and agreed by the parties that the term "quarterly" shall reflect the calendar quarters ending March 31, June 30, September 30 and December 31. The Department's Grant Manager shall have ten (I0) calendar days to review deliverables submitted by the Grantee. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes. The Department may termln~te this Agreement at any ~ in the event of the failure of the Grantee to fulfill any of its obligations under this Agreement. Prior to termination, the Department shall provide thirl'y (30) calendar days written notice of its intent to terminate and shah provide the Grantee an opportunity to consult with the Department regarding the reason(s) for terminalion. This Agreement may be unilaterally canceled by the Deparlment for refusal by the Grantee to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Grantee in conjunction with this Agreement. The Grantee shall maintain books, records and documents directly per.ant to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. The Department, the State, or their anthorizcd representatives shnl! have access to such records for audit purposes during the term of this Agreement and for three years following Agreement completion. In the event any work is subcontracted, the Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. In addition to the provisions contained in paragraph 9 above, the Grantee shall comply with the applicable provisions contained in Attachment C; A revised copy of Attachment C, Exhibit-l, must be provided to the Grantee with each amendment winch authorizes a flmding increase or decrease. The revised Exin'bit-1 shall summarize the funding sources supporting the Agreement for purposes of assisting the Grantee in complying with the requirements of Attachment C. If the Grantee fails to receive a revised copy of Attachment C, Exhibit-I, the Grantee shall notify the Depar'anent's Contracts Admlnlsh-atur at 8:50/922-5942 tu request a copy of the updated information. Ao The Grantee may subcontract work under this Agreement without the prior written consent of the Deparlmenfs Grant Manager. 'Fac Grantee agrees to be responsible for the fut611ment of all work elements included in any subconiract and agrees to be responsible for the payment of all monies due under any subcontract. It is undexstuod and agreed by the Grantee that the Department shnl! not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to thc subcontractor for all expenses and liabilities incurred under the subconlract. The Deparlment of Environmental Protection supports diversity in its procurement program and requests that all anbconlracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subconlracts should reflect the full diversity of the citizans of the State of Florida. 'fhe Department will be glad to furnish a list ofmlnority owned businesses for consideration in subcontracting In accordance with Section 216.347, Florida Statutes, lhe Grantee is hereby proinbited from using funds provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch or a state agency. Thc Grantee shall comply with all applicable federal, state and local niles and regnhtions in providing services to the Depa---m~ent under this Agreement. The Grantee acknowledges that this requirement includes compliance with all applicable federal, state and local health and safety rules and regulations. The Grantee further agrees to include this provision in all subcontracts issued as a result of this Agreement. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. WAP029, Page 2 of 5 14. 15. 16. 17. 18. 19. The Department's Crrant Manager for this Agreement is identified b~low. Di,nne K. Crigger Florida Deparlment of En 'vn'omnental Protection Southeast Dis~'ict Office 400 N. Congress Avenue P.O. Box 15425 West PalmBcach, Florida 33416-5425 Phone: 561/681-6604 or SunCom 226-6604 Fax: 561/681-6755 E-mail: Diaune. Cric~e~,dev.state.fl.us The Grantee's Grant Manager for this Agreement is identified below. Richard Walesky palm Beach County Department of Env/ronmental R~sources Management 3323 Belvedere Road, Building 502 West Palm Beach, Florida 33406 Phone: 561/233-2400 Fax: 561/233-2414 E-mn/l: rwalesky(~c o.palm-beach.fl.ns To the extent requ/red by law, the Crzuntee will be serf-insured against, or will secure and maintain dudug the life of this Agreemeor, Workers' Compensation Insurance for all of his employees connected with the work of this project and, /n ~ any work is subconUacted, the Grantee ~hsll reqlih'e the subcontractor similarly to provide Workers' Compensation Insurance for all of. the latteYs employees unless such employees are covered by the protection afforded by the Grantee. Such serf-iusurance pm~a~n or insurance coverage shall comply fully with the Florida Workers' Compensation law. In case uny class of employees engaged in h~srdous work under this Agreement is not protected under WoOers' Compensation s~atutes, the Grantee shall provide, and cause each subcon~actor to provide, adequate insurance satisfactory to the Deparm~ent, for the protection of his employees not otherwise protected. The Cuantee, as un independ~t conWactor and not un agent, representative, or ea~ployee of the Depanmant, agrees to carry adequate liability and other appropriate fwms of insurance. The Depamnent shall have no liability except as specifically provided in this Agreement. The Grantee covensn~ &at it presently has no interest and shall not acquire any iute~st which would conflict in any manner or de~ee with the per~ormanee of services required. Upon satisfactory completion of this Agreement, the Grantee may retain ownership of the equipment purchased under this Ag~-~-nt. However, the Grantee ,hsl! complete and sign a Property Reporting Form, provided as Attachment D, and forward it along with the approprmte invoice ua the Department's Grant M~ger. The following terms ~hall apply: A. The Cu'untee shall have use of the equipment for the authorized purposes of the couUactual arrangemant as long as the required work is berg porformed. B. Tae Grantee ~s responsthle for the hx~plem~ntation of adequate maintananee procedures to keep the equ~pwant in good operating condition. The Grantee is responsthle for any loss, a~msge, or theft of, and any loss, damage or injury caused by the use of, non-expendable personal proper~y or equipment purchased with state funds und held in his - ' possession for use in a contractual as~angement with the Depamnent. DEP Agreement No. WAP029, Page 3 of $ 20. 21. The Department may at any time, by wrliten order designated to be a change order, make any change in the work within the general scope of this Agreement (e.g., specifications, time, method or mmmer of performance, requirements, etc.). All change orders are subject to the mutual agreement of both parties as evidenced in v~ting. Any change order which causes an increase or decrease in the Grantee's cost or time ~h~tl require formal amendment to this Agreement. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement sh~ll only be valid when they have been reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement, tmless otherwise provided herein. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. WAP029, Page 4 of fi IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year last wrid'en below. PALM BEACH COUNTY BOARD OF COU~?TY CONfMISSION~RS Title: Warren H. ?well, Chairman ,,ate: "A" ' 3 2'0, R 2 0 0 1 APPROVED AS~T~ P'ORM D LEGAL SU NCY ~ ~ ...' -...~j ,,ff / STATE OF FLORIDA DEPARTMENT OF ENWIRONMENTAL/~OTECTION S~retary or designee DEP Grant Manager g ~/ DEP Contrae~ Adminislrator ~} 6 A%proved as to form and legality: DEP~.~omey *For Agreements with governmental boards/commissions: If someone other than the Chairman sig~s this Agreement. a resolution, statement or other document authorizing that person to sign the Agreement on behalf of the governmental board/commission must accompany the Agreement. List of attachments/exh~ita included as part of this Agreement: Specify Letter/ Type Number Description (include number of pages) Atlacbament A Attachment B Attachment C Attachment D~ Proiect Work Plan (4 Pages) Payment Re~u-.t Snmmary Form (1 Page) Special Audit Requirements (5 Pages) Property Reporting Form (1) DEP Agreement No. WAP029, Page 5 of 5 ATTACHMENT A PROJECT WORK PLAN LAKE WORTH LAGOON PARTNERSHIP GRANT PROGRAM The Lake Worth Lagoon Partnership Grant Program has recently been funded for a third year. As of this time, 14 construction projects have been funded which are intended to benefit the habitat and water quality in the lagoon. Specific appropriation 1591G of the SFY 00-01 appropriated an additional total of $3,000,000 for restoration and storrnwater control efforts for the Lake Worth Lagoon. DEP Agreement No. WAP028 utilized $150,000 of the appropriation amount identified above for a Lake Worth Lagoon Monitoring Project. The remaining $2,850,000 has been reserved for the Lake Worth Lagoon Partnership G-rant Program. Through a competitive "Request for Proposals" process, 8 construction projects have been selected to receive funding for the appropriated monies. These projects include stormwater drainage improvements, habitat restoration and evhancement, and artificial reef ennstmction. ICW Stormwater Outfall - Bo~rnton Be~eh This project will entail installing pollution removal devices into existing ouffall lines, at 20 separate locations along the Intraeoastal Waterway in Boynton Beach. Currently no pretreatment of stormwater runoff, other than some limited swale technology usage is provided to these outfalls, The City will utilize CDS technology wherever feasible in the design. However certain locations may not be able to accommodate a CDS due to existing site constraints. Final design will determine the size, type and exact location of all treatment units. Lantana Cove Enhancement The goal of this project is to enhance the marine habitats of the Lake Worth Lagoon's Lantana Cove. A prototype mangrove planter will be constructed to meet the biological end environmental needs of the mangroves and the Lake Worth Lagoon. The planter will be located at the northern end of the seawall at Bicentennial Park. It will butt against the existing seawall and will be approximately 32 linear feet in length and 4 feet in width. Using barge, tug and crane operating on this northward side of the permitted area, base rock will be removed and the area will then be smoothed out during low tide making sure the natural environment is not disturbed. The bottom will be covered with filter cloth end then 8 mangrove planters each approximately 4' X 4' X 3'2" high and coveting a linear distance of 32' will be placed along the seawall. After thc basins are set in place a crane will deploy into each planter, sand to a specified level. Finishln$ touches include, gravel, paver bricks and mangrove planting. D12 Stormwater Pump Station The proposed stormwater management system will consist of thc replacement and/or addition of approximately 41 inlets and manholes and approximately 12,300 linear feet of pipe, which will convey nmoffto a 204 cfs (91,400 gpm) pump station. The pumping station will be located on Everglade Avenue in Palm Beach. The pump station will incorporate a wet well to retain storm sewer debris (oils, trash, sediments, etc.) fxom being discharged into the Lake Worth Lagoon and DEP Agreement No. WAP029, Attachment A, Page 1 of 4 an erosion prevention system which consists of rip rap armored sump area for energy dissipation. The six existing gravity outfalls will be plugged/abandoned as part of this plan. The project will result in a net improvement to the water quality of the Lake Worth Lagoon. City of Lake Worth Wetland Restoration The wetland restoration project at the Lake Worth Golf Course will help to re-establish wildlife habitat and partially offset the effects of shoreline bulkheading that has occurred in Lake Worth Lagoon oyer the years. The creation of a Spartina marsh area (1.8 acre - 11,200 planted plugs), seagrass recruitment areas and shallow water habitat (16 acres), and oyster reef area (0.5 acres) will restore a more natural littoral profile and substantially increase the area within which seagrasses are likely to colonize. The Spartina marsh will help stabilize sediments and filter nutrients out of the system, contributing to increased water quality. The rock revetment, made up of 4000 tons of limestone boulders, will serve to protect the planted areas and also act as a shallow water reef that is conducive as a substratum for oysters and other attaching.organisms. Peanut Island Environmental Restoration The Peanut Island Environmental Restoration project will be expanded to create additional wetland and upland habitats beyond the se0Pe of the original project partially funded by the Lake Worth Lagoon Partnership Grant Program in State Fiscal Year 1998-1999. Expanded features of the project include an additional 11 acres of exotic vegetation removal (total 28 acres); 0.3 acres of shallow-water reef habitat (total 1.3 acres), 1.0 acre shallow-water lagoon habitat (total 3.0 acres); 2.4 acres dune habitat (total 4.6 acres); and 3.9 acres of coastal strand habitat. In addition, breakwater/jetties have been added to the original proposal, to help protect the integrity of the island and habitat features. A mangrove boardwalk, pedestrian bridges and other environmental education components will also be part of the expanded project. Artificial Reef Habitats The purpose of this project is to design different marine habitats to meet the needs of various lifcforms throughout the lagoon ecosystem. These habitats will provide shelter, feeding and spawning habitats for juvenile and mature estuarine forms to live and these s~uctures will also form a substrate for many water purifying ancrusting invertebrates, therefore, improving water quality of the lagoon. This project will consist of four unique and significant habitats in four p~,,,itted areas throughout the lagoon. Location of these habitats will be deployed at the following previously p~'mitted sites within the Lake Worth Lagoon: · Ocean Avenue Artificial Reef- Lantana Bicentennial Park · Sugar Sands Ledges · Peanut Island Fishing Pier · Rybovieh Reef REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEl* Agreement No. WAY029, Attachment A, Page 2 of 4 54th Street~ Cordova Road and Arkona Court Pollution Control Devicc.~ The City of West Palm Beach's Stormwater Master Plan has outlined several measures to be taken to reduce pollutants discharged to the Lake Worth Lagoon via stormwater runoff. These measures include installation of three pollution control devices located on three of the City's primary drainage systems that ouffall directly to the lagoon. Each of the three project sites wilt be surveyed to determine the appropriate locations for these devices. It is anticipated that devices will be located near the outlet of each drainage system and within City's right-of-way for easy access and cleaning. Minimal pipe improvements immediately upstream and downstream of the structures are included along with a by-pass structure that will divert flows to the device. Renaissance Pro|ect Phase 2 - Year 1 The Renaissance Project is an integrated water resource management plan for diverting runoff from a 375-acre urban watershed and conveying the water through a settling basin and wetlands eventually to come part of the City of West Palm Beach's potable water supply. Phase I of the Project, funded under DEP Agreement No. SP505, consists of an upstream diversion and treatment facility' to redirect storm water that would otherwise be discharged into the lagoon. Phase I includes facilities necessary to pretreat the first one half inch of ranoff through dry retentiom Phase 2 of the Renalasance Project includes facilities to collect and treat all runoff from the watershed and store it within the southern lobe of Clear Lake. Because of the magnitude of the project, Phase 2 has been divided into two sub-phases (Year I end Year 2). Phase 2 - Year I consists of improvements associated with Clear Lake including: *' Water Supply Pump (sheetpile structure at Okeechobee Blvd. including gate and 30 cfs pump · Lake Improvements (regrading of southern lobe of Clear Lake to accommodate new control elevation · Wetland Cell (5 acres of on-site wetland mitigation) · Control Structure (emergency gate and bleeder for gravity discharge - normally closed) Grant Administration Administrative functions provided by the County staff for Lake Worth Lagoon Restoration and E,hancement Projects include the following: * Preparation and administration ofsubgrants associated with individual projects · Site inspections to track compliance with the terms of subgrantee contracts · Review of subgrantee invoices, progress reports and site inspection reports, consistent with individual contracts and Scope of Services · Preparation of reports submitted to the Department on project status and funding · Preparation of project modifications to the Senpe of Services as may be appropriate and eoordinatiun of enntract modifications with the Department and subgrantee REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. WAP029, Attachment A, Page 3 of 4 GRANTEE: DEP AGREEMENT NO.: DATE OF REQUEST: AMOUNT REQUESTED:$ ATTACHMENT B ' PAYMENT REQUEST SUMMARY FORM GRANTEE'S GRANT MANAGER: PAYMENT REQUEST NO.: PERFORMANCE PERIOD: PERCENT MATCHING REQUIRED: GRANT EXPENDITURES SUMMARY SECTION [Effective Date of C-rent through End-of-Grant Period] AMOUNT OF THIS TOTAL MATCHING CATEGORY OF EXPENDITURE REQUEST CUMULATIVE FUNDS PAYMENTS Salaries $ S Fringe Benefits $ $ S Travel (if authorized) $ $ $ Subcontracting: $ plnnnin~ $ $ $ Design $ $ $ Consuuction $ S S Construction Related Costs $ $ $ Equipment Purchases $ $ $ Supplies/Other Expenses S $ L,nd $ $ $ Ogerhead $ $ $ TOTAL REQUESTED S S TOTAL GRANT AGREEMENT $ L~s Total Cumulative Payments of: $ TOTAL REMAINING IN GRANT $ RANTEE CERTIFICATION The undersigned certifies that the amount being requested for reimbursement above were for items that were charged to and utilized only for the above cited grant activ/fies. Grantee's Grant M.n.2er's Signatur~ Prim Name Telephone Number DEP Agreement No. WAP029, Attachment B, Page 1 of 1 Grantee's Fiscal Agent Priut Nan~ Telephone Number ATTACHMENT C SPECIAL AUDIT REQUIREMENTS The administration of funds awarded by the Department of Environmental Protection (which may be referred to as the "Department", "DEP', "FDEP" or "Grantor; or other name in the contract/agreement) to the recipient (which may be referred ta as the "Contractor'; Grantee" or other name in the contract/agreement) may be subject to andits and/or monitoring by the Department of Environmentsl Protection, as described in this section. MONITORING In addition tc r~views of audits conducted in accordance with OMB Cireniar A-133, as revised {see "AUDITS" below), monitoring procedures may include, but not be ~mited to, on-site visits by Department staff, limited scope audits as defined by OMB Cii-enlar A-133, as revised, and/or other procedures. By entering into this agreement, the recipient agr~es to comply and cooperate with any moultoring precedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Depamnent of Environmental Protection determines that a limited scope andit of the recipient is appropriate, the recipient agrees to comply with any additional inslructions provided by the Depamnent to the recipient regardin§ such audit. The recipient further a~rees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by thc Comptroller or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part ts applicable if the recipient is a State or local government or a non-profit or~,~iT~tion as defined in OMB C/reular A-133, as revised. In the event that the recipient ripen(is $30/1,000 or more in Federal awards in its fiscal year, the recipient must have a single or pro~am-spenific audit conducted in accordance with the provisions of OMB Ch~ular A-133, as revised. EXItlBIT 1 to this a~rcement indicates Federal funds awarded through the Depamnent of Environmental Protection by this agreement. In determin/n~ the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal funds received fi'om the Deparlmant of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guldelinas established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the pmvidous OMB Ci~mlar A-133, as revised, will meet the r~luirements of thts parc In connection with the audit requirements addressed in Part I, paragraph 1., the recipient ahall fulfill the requirements relative to anditee responsibilities as provided in Subpart C of OMB Circular A-133, as If thc recipient expends le-.s ~,~ $300,000 in Federal awards in its fiacal year, an audit conducted in accordance with the provisions of OMB Cir~dar A-133, as ~vised, is not requlrecL In the event that the recipient expends less *~m $300,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of thc ~_,alt must be paid from non-Federal funds (i.e., the cost of such an audit must be paid fi~n recipient funds obtained from other th~n Federal entities). Thc recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via theintemetath 'J/ e.os.dhhs, ov/cfda. DEP Agreement No. WAP029, Attachment C, Pa~e I of 5 PART H: STATE FUNDED This part is applicable if the recipient is a nonState entity as defined by Section 215.97(2)(1), Florida Statutes. In the event that the recipient expends a total amount of State awards (i.e., State financial assistance provided to the recipient to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor ~d the Comptroller, and Chapter 10.600, Rules of the Auditor General. EXI~IT 1 to this agreement indicates State funds awarded through the Department of Environmental Protection by this agreement. In detenulning the State awards expended In its fiscal year, the recipient shall consider all sources of State awards, including State funds received from the Department of Envirunmental Protection, except that State awards received by a nonstate entity for Federal program matching requirements shall be excluded from consideration. In connection with the audit requirements addressed in Part H, paragraph 1, the recipient shall eusure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission ora reporting package as defined by Section 215.97(2Xd), Florida Statutes, and Chapter 10.600, Rules of the Auditor General. If the recipient expends less than $300,000 in State awards In its fiscal year, an audit conducted in accordance with the provisions of Section 215~97, Florida Statutes, is not required. In the event that the recipient expends less than $300,000 In State awards in its fiscal year and elects to have an audit conducted In accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from non-State funds (i.e., the cost of such an audit must be paid from recipient funds obtained from other than State entities). For information regarding the Florida Single Audit Act, inalad/ng the Florida Catalog of State Financial Assistance (CFSA), a recipient should access the website for the GoveamFs Office located at ~6.dms.state.fl.us/fsaa/for assistance. In addition to the above website, the following websites may be accessed for infomaafion: Legislatare's Website h ://www.le .state.fi.us/ Governor's Websita http './/www.fl Soy.corn/, Department of Banking and Finance's Website http://www.dbf, state.fl.us/aadir/FSAAIndex.html, and the Auditor General's Website htt~://sun6 .dins.st ate.fi.us/and ~,en_ PART III: O'rHER AUDIT REQIrlREblENT$ (NOTE: Pursuant to Section 215.97(7)(m), Florida Statute, State agencies may conduct or arrange for audits of State awards that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State agency must arrange for funding the full cost of such additional audits. This part wouM be used to specify any additional audit requirements imposed by the State agency that are solely a matter of that State agency's policy (i.~, the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requironents).) PART IV: REPORT SUBMISSION Copies of audit reports for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this agreement ~h~ll be $ublnit~d, when requirod by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the recipient directly to each of the following: DEP Agreement No. WAP029, Attachment C, Page 2 of 5 A. The Deparunent of Environmental Protection at each of the following addresses: Dianne K. Crigger Florida Deparm~ent of Environmental Protection Southeast District Office P.O. Box 15425 West Palm Beach, Florida 33416-5425 Audit Director Florida Depaz~anent of Environmental Protection Office of Inspector General 2600 Blair Stone Road, MS40 Tallaha~ee, Florida 32399-2400 The Federal Audit Clearinghouse designated in OMB Circular A-133, as rex4sud (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the FedaralAudit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersunville, IN 47132 Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133, as revised. Pu~uent to Section .320(f), OMB Cixmdar A-133, as revised, the recipient shall submit a copy of the reporting package described in Section .320(c), OMB Clmular A-133, as revised, and any management letters issued by the auditor, to the Department of Environmental Protection at each of the following D!~nne K. Crigger Florida Deparm~cnt of Enviromnental Protection Southeast District Office P.O. Box 15425 West Palm Beach, Florida 33416.5425 AudR Director Florida Department of Environmental Protection Offic~ of Impector C-en~al 2600 Bh/r Stone Road, MS40 T*ll*h**~'e, Florida 39R99-2400 Copies of report/rig packages required by PART II of tl~ agreement ~bal! be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Env/renmental Protection at each of the following addresses: Dimme K. Crigger Florida Department of Enviwmnental Protection Southeast District Office P.O, Box 15425 West patm Bcach, Florida 33416-5425 DEP Agreement No. WAl~029, Attaclunent C, Page 3 of 5 Audit Director Florida Depenrnent of Environmental Protection Office of Inspector General 2600 Blair Stone Road, MS~0 Tallahassee, Florida 32399-2400 B. The Auditor General's Office at the following address: State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison S~'eet tallnha~see, Florida 32302-1450 Copies of reporta or management letters required by PART I~ of this agreement shall be submitted by or on behalf of the recipient directly to the Depamnent of Environmental Protection at each of the following addresses: Dianne K. Crigger Florida Department of Environmental Protection Southeast District Office P.O. Box 15425 West Palm Beach, Florida 33416-5425 Audit Director Florida Department of Environmental Protection Office of Inspector General 2600 Blair Stone Road, MS40 Tallah~see, Florida 32399-2400 Any reports, management letters, or other information required to be submitted to thc Department of Environmental Protection pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and .Chapter 10.600, Rules of the Auditor General, as applicable. Recipients, when submitting audit repom to the Department of Environmental Protection for audits done in accordance with OM~ Circular A-133, Florida Statutes, and Chapter 10.600, Rules of the Auditor General, should indicate the date that the audit report was daliverod to the recipient in correspondence accompanying the audit report. PART V: RRCORD RETENTION The recipient shall retain sufficient records demonsUafing its compliance with thc terms of this agreement for a period of 3 years from the date the audit report is iasucd, and shall allow the D~l~ment of Environmental Protection or its designee, access to such records upon ~quest. The recipient shsll ~ that audit working papers are made available to the Depar~ent of Environmental Protection or its d~si~nee, upon request for a period of 3 ,years from the date the audit report is issued, unless extended in wti6n~ by the Depamnent of Environmental Protection. REMAINDER OF PAGE INfI~NTIONALLY LEFT BLANK DEP Agreement No. WAP029, Attachment C, Page 4 of 5 Lake Worth Lagoon Partnership Grant Program Application State FLscnl Year: × 2000-2001 2001-2002 (check appropriafe year or Applicant: City of BoTnton Beach Agent;/'i~e: John A. Guidrv? Director of Utilities ~ddr~s: 124 E. Woolbri~ht Rd., Bovnton Beach. FL 33&35 E-mail Addr~es: ORIGINAL Phone: (561) 742-64~1 FAX: (56l) 7&2-6~q~ EsfimatedTotalCestofProject$7257000.00 AmountofGrantRequest$32~.000.00 Is FnndlngMatchAlr~adyAyailable?Ifyes, d~c~besource(s)and amount: y~ - Bovn~on Beach Utility Dep= Capital Improvement Fund (General Revenue~ Is this a new project under the Parmership Grant Program? Ye ~ If no, is it a continuation/phased approach of a pr~vioasly funded proj~t? Explain: Estimated Proiect Start Date Aoril 200 l Estimated Completion Date Dec. 2001 I. Provide s detailed desc~pfion of the prolec~ including purpos~ scope ofwoFk, and project ~ements/mUest°nes snch as design, permitting and construction (by task). The project will entail installing pollution removal devices into existing out'fall lines, at 20 separate locations along the Intracoastal Waterway in Boynton Beach. (See Table I) Currently no pre~rea~ment of stormwater runoff, other than some limited swale usage, is provided to these outfalls. We intend to utilize CDS technology whereever feasible in our design. Certain locations, however, may not be able to accommodate a CD$ due to existing si~e constraints (i.e. - lack of space, conflicts wi~h existing utilities, etc.). Final design will determine the size, type, and exact locatipn of all treatment units. Design of the .project will commence in October 2000, bidding in February 2001, with anticipated start of construction occurring in April.~00ia, Estimated ~onstruction time will be 9 months from start to finish. In that there retrofit .structures for existing outfalls within the City limits, all permitting will be performed through the City's Development Department. EXHIBIT B Project Name: Intracoastal Outfall Water QualiD' Improvements Page 2 of 3 2) Provide a nm'rative which describes how the proposed project will meet each of the Criteria for Selection noted in the application guidelines. The project entails replacing 20 existing catch basins that have direct dischar~oe of untreated stormwater into the Lake Worth Lagoon, with structures that effect}'vely remove BOD, COD, Total Suspended Solids, and VOC. The removal of these contaminants will have positive long-term effects on the water quality within the Lagoon: being a best management practice (BMP) for the capture of existing discharges. Note that a comprehensive master stormwater system would not be capable of collecting and treating all of the existing discharges due to existing topography, development, and size of the area being drained. Although the structures have not yet been designed, our intention is to utilize CDS technology wherever possible. Existing field conditions may prohibit this in some locations. The structures will be located at the outfall locations shown on the attached maps, and referenced by number from Table I. $400,000 in matching funds for the project is currently available as part of the Boynton Beach Utilities Department capital improvement fund, which MI1 allow bid advertisement and construction to commence upon completion of the final design and specifications. The entire scope of this project cannot be funded without the additional grant funding being requested. Although the contaminant removal efficiencies of CDS units have been well- documented, specific monitoring points for TSS, BOD, and turbidity can be established in the receiving water to track the long-term benefits of this installation, if dasired. We would be willing to work with your staffto determine which parameters and locations might be most representative of overall water quality conditions. Projec/~'ame: In~racoastal Ou~fall W~t~r Ou~? ~ tv Imnrove~en: Page 3 of 3 3. Describe the project elemcatm% ajor milestones which will occur over the life of the pr~jce; appror, i~at.~ ~ I . blile,~ton~ Start Date/End Date [ Approximate Cost ?!am~ng/E.a~.n~=:mg/De=/gn 0c ~ 2000 / Jan 2001 75,000.00 BidProc~ Feb 2001 / March 2001 Comdo~ A~ril 2001 / Dec 2001 650,000.00 T~ I. T~ ~ T~ 3. Mo~g. To be ~ece~ined ~j~ Compl~on 1 / 1 / 2002 TOT~ PRO~ CO~ 725,000.00 TOT~ G~ ~S ~Q~ 325 ~ 000.00 TOT~ ~T~ 400,000.00 ~TAL~TCHP~AGE ]55% City &5% Grant 4. Attach: (I) a detailed site plan showing the project elements; (2) a general loeafion map; and, (3) aerial photo o~- / the project v/claity. The maps should be no grater than 11' x 17." 5. In th/s space, please provide any additional information that will add to the previous questions. Certification: I cer~fy that to the best of my knowledge~ nH ofthe stnte/~nts eontalne~in fids application nee correct and complete. ~/ 6 co.pi.es to the submitted and ' Signature: · /{ L/~k~ l original (marked) sent to the U ~' LWLPG Coordinator (~ Environmental Re~oueees IVlanagement 3323 Belvedere Road, Bldg. 502 %Vest Palm Beach, FL 33406-1~48 Print Name: John A. Guidry Title: Director of Utilities Date: ~ ' - T:\c:~stm'~gr~tsqwl~partner~pan 1 -r~v3.wpd TABLE I ,, --,- Di ;har ng to ICW ID No. Location Size (inches) Material 1 Lake Ddve 15 CMP 2 Lake Drive 8 ClP 3 Lakeside Harbor 15 CMP 4 20th Lane 15 CMP 5 Boat Club Park 24 CMP 6 Lake St. 15 CMP 7 NE 15~h P!ece 15 CMP 8 Ocean Inlet Drive 15 CMP 9 Shore Drive 4 ACP 10 NE 10th Ave. 15 RCP 11 . Kempner Drive 16 RCP 12 Greenbdar Drive 8 PVC 13 Greenbriar Ddve 15 CMP 14 Brookda[e Drive · 10 CMP 15 Isles Road 15 CMP 18 Isles Road 15 CMP 17 CastilIa Lane 12 CMP 18 CastiIla Lane 6 DIP 19 Riviera Drive 15 CMP 20 Riviera Drive 15 CMP CERTIFICATION OF COMPLETION I hereby certify, as the project manager for the applicant, that this project is substantially complete in accordance with the project as identified in Exhibits A and B of this Inteflocal Agreement and/or any subsequent modifications to this Interlocal Agreement submitted to and approved by Palm Beach County Department of Environmental Resources Management. Project No. and Name Project Manager Date Applicant Date Notary Date T:XcoaatalXlake_worth_lagoon\00-01 grfiboynton~certification-final.wlxt Interlocal Agreement, City of Boynton Beach, Exhibit C, Page 1 of 1 GRANTEE: CO. AGREEMENT NO.: DATE OF REQUEST: AMOUNT REQUESTED:$. PAYMENT REQUEST SUMMARY FORM FOR INTERLOCAL AGREEMENTS GRANTEE'S GRANT MANAGER: PAYMENT REQUEST NO.: PERFORMANCE PERIOD: PERCENT MATCHING REQUIRED:S. GRANT EXPENDITURES SUMMARY SECTION [Effective Date of Grant through End-of-Grant Period] AMOUNT OF THIS TOTAL MATCHING CATEGORY OF EXPENDITURE REQUEST CUMULATIVE FUNDS PAYMENTS Salaries $ $ $ Fringe Benefits $ $ $ Subcontracting: Planning $ $ $ Design $ $ $ Construction $ $ $ Construction Related Costs $ $ $ Supplies/Other Expenses $ $ $ Land $ $ $ TOTAL REQUESTED $ $ $ TOTAL GRANT AGREEMENT $ Less Total Cumulative Payments of: $ TOTAL REMAINING IN GRANT $ GRANTEE CERTIFICATION The gndersigned certifies that the amount being requested for reimbursement above were for items that were charged to and utilized only for the above cited grant activities. Grantee's Grant Manager's Signature Grantee's Fiscal Agent Print Name Print Name Telephone Number Telephone Number T:\coastal\lake_worth_lagoon\00-01 grt\boynton~invoice.wpd Interlocal Agreement, City of Boynton Beach, Exhibit D, Page 1 of 1 Requested City Commission Meeting Dates [] March 20, 2001 [] Apffi 3, 2001 [] April 17,200l [] Mayl,2001 CITY OF BOYNTON BEACH V-CONSENT AGENDA ITEM C.4 AGENDA ITEM REQUEST FOR ,i Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,200I (5:00 p.m.) Requested City Commission Meeting Dates [] May 5, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3, 20ffi Date Final Form Must be Turned in to City Clerk's Office May 2, 200I (5:00 p.m.) May 16, 200l (5:00 p.m.) June 6, 200I (5:00 p.m.) lune 20, 200l (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Bnsmess AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Appoint representative to the Palm Beach County League of Cities. General meetings are l~eld every 46 Wednesday of the month at 10:30 a.m. in a different City Hall each month. Current representative is Vice Mayor Ron Weiland and all Commissioners serve as Alternates. Request City Manager be added as an Alternate Delegate. EXPLANATION: PROGRAM IMPACT: FISCAL EVIPACT: ALTERNATIVES: Department Head's Signature Deparlmant Name City Attorney / Finance / Human Resources S:~BULLETIN~FORMS',AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING AS A REPRESENTATIVE TO THE PALM BEACH COUNTY MUNICIPAL LEAGUE AND APPOINTING ANY CITY COMMISSION MEMBERS AS ALTERNATE REPRESENTATIVE TO THE PALM BEACH COUNTY MUNICIPAL LEAGUE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, is .~ntitled to representation on the Palm Beach County Municipal League; and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE 11' RESOLVED BY THE cTrY COMMZSSZON OF THE CI'TY OF BOYNTON BEACH, FLOR,ZDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as being true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby appoints as a representative to the Palm Beach County Municipal League and appoints any City Commission member and City Manager as alternate representative to the Palm Beach County Municipal League. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED ~hJs day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Hayor Commissioner Commissioner Commissioner City Clerk Palm Beach County Mun~pal I Palm Beach County League of Cities The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self-government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. The membership term is one year. Meets 4~ Wednesday @ 10:30 p.m. at various locations. Representative - Ron Weiland Alternate - All Commissioners And City Manager Metropolitan Planning Organization The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi-modal transpodcation planning and address short- term (five-year) and long-range (20-year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12t~ Floor Conference Room of the Governmental Center. Representative - .Jerry Broening Alternate - All Commissioners CoaliUon of Boynton West Residents AssociaUon The Coalition of Boynton West residential Associations is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 2"d Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. Representative - Bruce Black Alternate - Jerry Broening Multi-3uHsdictional Zssues CoordinaUon Forum The Multi-Jurisdictional IssueS Coordination Forum has been in place for five years under the auspices of two inteflocal agreements that were signed by all municipalities, The School board, the Water Management District and several special dist3icts. The members of this Forum meet quarterly to discuss issues of inter-jurisdiction significance. Each individual local government decides the length of the term. Representative - Charlie Fisher Alternate - 3erry Broening Ai3ril 3, 2001 Admin/MayorCom/Organizations V-(::ONSENT AGENDA CITY OF BOYNTON BEACF];TEN C.5. AGENDA ITEM REQUEST FOF, v. Requested City Commission Meetin(3 Dates Date Final Form Must be Turned in to City Clerk'~ Office Requested City Commission Meetine Dates_ Date Final Form Must be Turned in to City Clerk's Offic_e [] March 20, 2001 [] Apdl 3, 2001 [] Apd117, 2001 [] May 1, 2001 NATURE OF AGENDA ITEM March 7, 2001 (5:00 p,m,) [] May 15, 2001 May 2, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) [] June 5, 2001 May 16, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) [] June 19, 2001 June 6, 2001 (5:00 p.m.) Apd118, 2001 (5:00 p.m.) [] July 3, 2001 June 20, 2001 (5:00 p.m,J~ [] Administrativ~ [] Development Plans [] Consent Agenda [] New Business [] Public Headng [] Legal [] Bids [] Unfinished Business r,o ~c~ [] Announcement [] Presentation [] City Manager's Report .~. RECOMMENDATION: Staff recommends the approval of its request to submit a Palm Beach County Development Regions Grant Round V (Year 2001) Core and Competitive Grant Application, allowing for the reservation of these funds to use as incentive to potential businesses in the Redevelopment area. EXPLANATION: Palm Beach County is in its fifth round of offering two (2) types of grants, core and competitive, which funds can be applied toward reimbursing the costs of site development, construction, impact fees, [and, machinery and equipment, and/or property acquisition to businesses. At this time, there are currently no applicants that have come forward to apply f~)r this program. However, funding for this program must remain available until such time that there is a viable candidate in the future. PROGRAM IMPACT: This program was designed to assist certain coastal municipalities in areas of economic reinvbstment and diversification by increasing job growth, encouraging entrepreneurial opportunities, revitalizing commercial districts, and focusing on positive human resource development. The concept is basically the creation and ~,etention of jobs. FISCAL IMPACT: $50,000 is available from Palm Beach County for each of the municipalities, and $12,500.00 is to bel matched to be reimbursed to the eventual applicant for eligible activities under this grant. ALTERNATIVES: Without these funds, the City of Boynton Beach would have to offer any incentives from its own budget. ~,~ ~ ature! 'ty g 'g Department of Development !Division of Community Redevelopment Department Name City Attorr}ey ? ~hanca / Human Resources RESOLUTION NO. ROI- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLOKIDA, AUTHORIZING STAFF TO APPLY FOR THE PALM BEACH COUNTY DEVELOPMENT REGIONS GRANT ROUND V (YEAR 200l) CORE AND COMPETITIVE GRANT; AND PROVIDING AN EFFECTWE DATE. WHEREAS, the it is the policy of the County to stimulate and encourage economic growth in Palm Beach County; and WHEREAS, Palm Beach County is in its fifth round of offering two (2) types of grants, core and competitive, which funds can be applied toward reimbursing the costs of site development, construction, impact, fees, land, machinery and equipment, and/or property acquisition to businesses; and WItEREAS, the City Commission of the City of Boymon, upon recommendation of staff, deems it to be in the best interests of the residents and citizens of the City of Boynton Beach to authorize staff to submit a Palm Beach County Development Regions Grant Round V (Year 20010 Core and Competitive Grant Application; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2, The City Commission of the City of Boynton Beach, Florida does hereby authorize staff to submit a Palm Beach County Development Regions Grant Round V (Year 2001) Core and Competitive Grant Application. Section 5. That this Resolution shall become effective immediately upon passage. PASSED AaND ADOPTED this ATTEST: '' City Clerk (Corporate Seal) ~ay of April, 2001. CITY OF BOYNTON BEACH, FLORDA Mayor Vice Mayor Commissioner Commissioner Commissioner APPLICATION FOR PALM BEACH COUNTY DEVELOPMENT REGIONS GRANT PROGRAM The Development Regions Grant Program provides redevelopment assistance in the Development Regions (both the Glades and Coastal Areas) to support economic reinvestment and diversification, increasing job growth. Refer to specific grant criteria for questions. One application per business. Please twpe all information requested in the spaces provided. YOU MUST FILL OUT COMPLETELY AND CORRECTLY. ApplicaUon Submittal Date: Please check the type of grant: 04/ 30 / 01 month day year CORE [x ] or COMPETITIVE [ ] SUBMITTED BY NAME OF NON-PROFIT ORGANIZATION/ GOVERNMENTAL BODY (RESPONSIBLE PARTY): City of Boynton Beach Contact Name: Address: Octavia Sherrod Title: Conmunity Development Manage~ 100 East Boynton Beach Blvd., Boynton Beach, Florida 33425 Telephone: (561)742-6066 FederalI.D.# 60-04-116451-54 NAME OF BUSINESS APPLICANT: To Be Determined Contact Name: Title: Address: Telephone: Federal I.D.# l) Description of applicants' project: Central Business District Funds to be used in the CRA (expanded CRA) area. Will be offered competitively to a new~ existing and or relocated business applicant(s) to assist with the exterior facade, and for interior improvements. .DR 1/24/00 2) Project location address City of Boynton Beach expanded CRA are, along Federal Highway corridor, Boynton Beach Boulevard, Ocean Ave,. and MLK Blvd. Project is m a: Core Region x Transitional Area Marginal Area Outside but impacting a Development Region 4) Proposed StarOmg Date 10 / 01 / 0K Proposed Ending Da~ 09 /30 / 02 Please note: Due to review process, the Board of County Commissioners approval of project may not occur for at least eight (8) to twelve (12) weeks after submittal deadlines. 5) Estimated Funding (® Do not include in-kind here.) Source of Funding County $50,000 Development Regions Core Grant · Localcash $12,500 City of Boyuton Beach Economic Dev. Funds Private $--T-~D~-- Local Area Businesses Match Other $ TOTAL $~r'. n ~, · Matched local cash may include cash values of the following: Utilities and Water/Sewer Hookup Costs; City's Occupational License Fees; Required designated parking spaces in downtown area; and Donation of laud, buildings, and easements (must use Property Appraisers Assessed Value). · Minimum requir~nent from municipality or non-profit organization: 25% cash match for Core Grant 50% cash match for Competitive Grant Please send in justification for waiver of funding. 6) List type and amount of each "in-kind contribution", h-kind contributions will not be used as a match in the above estimated funding. Type Amount N/A $ N/A $ $ $ DR 1/24/00 $ $ $ $ 7) List the name of position (ex. manager, receptionist, etc.), hours per week and hourly wage that project will create. Name of Position Hours/Week Wage/Hour Cashier 40 7.50 Chef 40 12.OO Hostess 40 ~.uo Clo~r~l 40 T.B.D Rmta~l 40 T.B.D. T.B.D 20 T.B.D Total 6 Total ? 2 o Total number of full-time equivalent jobs to be c~eated. 5 (Please note: Z,080 hours/year constitutes one (1) full time job.) Number of full-ftme jobs existing ~e 8) Describe briefly how applicants' project will benefit the community. entirely new, or one that will create new jobs as the result of expansion. DR 1/24/00 3 NOTE: 9) Please attach to application a detailed description of the proiect proposal. This application must include adequate written documentation from the business applicant: a. Executive Summary of Business Plan with description of project; b. project time-frame including phases (if any); c. budget must show two to five year projections; d. submit a statement of good standing by IRS for grant requests under $5,000; or business' last 3 years tax returns; or start-up businesses send last 3 personal tax return; e. insurance coverage; f. all regulatory requirements must be satisfied; and g. other information deemed necessary by the Economic Development Office. h. status of financial commitment for project. (Copy of loan letter or good faith letter from a bank committed to project indicating if loan is a condition subject to the county grant.) * With the exception of facade projects. I. Justify feasibility of project by applicant. Please limit proposal to 15 pages. Additional information may be required by applicant after submittal. Please si n below: (Authorized Signature and Title) (Date) Economic Development Coordinator Palm Beach County (561) 355-3624 Pamela L. Nolan Development Regions Program Manager (561) 355-6835 Once comolete, olease return your ori,ina! application and 6 (SIX) copies to: Palm Beach County Governmental Center Pamela Nolan, Economic Development Specialist 301 N. Olive Avenue, West Palm Beach, FL 33401 - 10th Floor (561) 355-6835 FAX (561) 355-6017 Only one copy of each tax return is required, ~:~=wn~aa*pp~O~a.a~ DR 1/24/00 4 Worksheet for: PROPOSED PROJECT BUDGET ~-~- IMPORTANT NOTICE: If this form provides insufficient space, the applicant may make additional of the form and/or ~rovide attachments. Retainer fees and deposits will be not reimbursed. Source of Funds Description C0unt7 I City/CRA/cDC I Applicant I Total Land/RealEstate Acquisition T.~,I). T.B.I). T.~.I). T.~.~). Site Development: Architectural Drawings Engineering Surveying Impact Fees lnterior/~xterior Construction (including facade improvements) Please Itemize: Parking Lot Signage Landscaping Total: A: DR~oropose_budg January 26, 2000 [] April 3,200! V'CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C. 6. AGENDA ITEM REQUEST FOt~v~ March 7, 2001 (5:00 p.m.) [] May 5, 2001 March21,2001 (5:00p.m.) [] June5,200l April 4i 2001 (5:00p.m.) [] June 19,2001 April 18,2001 (5:00p.m.) [] July3,200I May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Appoint representative to the Metropolitan Planning Orgamzation (MI*O). Meetings are held every th/rd Thursday of the month at 9:00 a.m. in the 12~ Floor Conference Room of the Governmental Center. Current representative is Mayor Broeinng and alt ComnUssioners serve as Alternates. EXPLANATION: PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: Department Head's Signature Department Name City Manager's Signature City Attomey/ Finance / Human Resources SABULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING , AS A REPRESENTATIVE TO THE TECHNICAL ADVISORY COMMITTEE TO THE METROPOLITAN PLANNING ORGANIZATION AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE TECHNICAL ADVISORY COMMITTEE TO THE METROPOLITAN PLANNING ORGANIZATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton BeaCh, Florida, is to r~pr~entation on the Technical Advisory Committee to the Metropolitan Organization; arid WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION ' THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed s being true and correct and incorporated herein by reference. Section 2.. The City Commission of the City of Boynton Beach, Florida appoints as a representative on the Technical Advisory to the Metropolitan Planning Organization and appoints alternate representative on the Technical Advisory Committee to the Metropolitan Organization. Section 3. passage. PASSED AND ADOPTED this That this Resolution shall become effective immediately upon day of April 4, 2001. CITY OF BoYNToN BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) s:cakResokMPO appt 040401 Palm Beach County League of Cities The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self-government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a,m, The membership term is one year. Meets 4~ Wednesday @ 10:30 p.m. at various locations. Representative - Ron Weiland Alternate - All Commissioners And City Manager Metropolitan Planning Organization The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected offidals from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass mulU-modal transportation planning and address short- term (five-year) and long-range (20-year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12t~ Floor Conference Room of the Governmental Center. Representative - 3erry Broening Alternate - All Commissioners Coalition of Boynton West Residents Association The Coalition of Boynton West residential Associations is an assembly'of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 2~ Wednesday of each month at 10:00 a.m. at vadous locations throughout the COBWRA area. Representative - Bruce Black Alternate - Jerry Broening Huiti-Jurisdictional [ssues Coordination Forum The Multi-.ludsdictional Issues Coordination Forum has been in place for five years under the auspices of two inteflocal agreements that were signed by all municipalities, The School board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter-jurisdiction significance. Each individual local government decides the length of the term. Representative - Chadie Fisher Alternate - ]em/Broening April 3, 2001 Admin/MayorCom/Organizations Requested CiLy Commission Meetin~ Dates [] March 20, 2001 [] April 3,200I [] April 17,200t [] May 1.2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C. 7. AGENDA ITEM REQUEST FOR ,a Date Final Form Must be Turned in to City Clerk's Office March 7, 200I (5:00 p.m.) March 2I, 200I (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,200l (5:00 p.m.) Requested City Commission Meetin-o Dates [] May 5, 2001 [] June 5, 2001 [] June 19,2001 [] July3, 200I Date Final Form Must bg~orne& May 2, 2001 (5:00 p.m.) May 16, 200I (5:00 p.m.) June 6, 2001 (5:00 p,m.) June 20, 200I (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Appoint representative to the Coalition of Boynton West Residential Association (COBWRA). Meetings are held every 2na Wednesday of the month at 10:00 a.m. (Coffee at 9:30 a.m.) in various condomini~Lms in the area. Current representative is Comm~sinner Bruce Black and Mayor Jerry Brnenmg serves as Alternate. EXPLANATION: PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: Department Head's Signature Department Name City Manager's Signature City Attomey/ Finance / Human Resources S:\BULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R 01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORYDA, APPOINTING AS A REPRESENTATIVE TO THE COALITION OF BOYNTON WEST RESDENTIAL ASSOCIATIONS, INC., (COBWRA) AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE COALITION OF BOYNTON WEST RESIDENTIAL ASSOCIATIONS' INC., (COBWRA); AND PROVIDING AN EFFECTIVE DATE. appoints Residential WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled to representation on the Coalition of Boynton West Residential Associations, Inc., (COBWRA);. and WHEREAS, the City Commission has considered the qualifications neCessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby as a representative to the Coalition of Boymon West A~sociations, Inc., (COBWRA) and appoints as alternate representative to the Coalition of West Residential Associations, Inc., (COBWRA). Section 3~ That this Resolution shall become effeCtive immediately upon passage. PASSED AND ADOPTED this ATTEST: City Clerk (Corporate Seal) s:ca~Rcso~appointments\ COBWRA 040301 __ day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Palm Beach County League of Cities The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self-government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. The membership term is one year. Meets 4~ Wednesday @ 10:30 p.m. at various locations. Representative - Ron Weiland Alternate - All Commissioners And City Manager Metropolitan Planning OrganizaUon The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending feqer~l transportation funds. The MPO is composed of local elected officials from County and municipal governments and app!icable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass mulU-modal transportation planning and address short- term (five-year) and long-range (20-year) Ume frames. The MPO meeting is held ever,/third Thursday of the month at 9:00 a.m. in the 12t~ Floor Conference Room of the Governmental Center. RepresentaUVe - .]err,/Broening Alternate - All Commissioners Coalition of Boynton West Residents AssociaUon The Coalition of Boynton West residential Associations is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 2~ Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. Representative - Bruce Black Alternate - Jerry Broening MulU-3urisdicUonal 7.ssues CoordinaUon Forum The Multi-3udsdictional ~ssues Coordination Forum has been in place for five years under the auspices of two intertocal agreements that were signed by all municipalities, The School board, the Water Management District and several spedal d;~blcts. The members of this Forum meet quarterly to discuss issues of inter-jurisdiction significance. Each individual local government decides the length of the term. Representative - Charlie Fisher Alternate - 3em/Broening April 3, 2001 Admin/MayorCom/Organizations ~-~, Requested City Commission Meetin~ Dates [] March 20, 2001 [] ^pdl 3, 2001 [] .april 17,2001 [] May 1,2001 NATURE OF AGENDA ITEM V-CONSENT AGENDA ITEM C.8. CITY OF BOYNTON BEAC! AGENDA ITEM REQUEST FORI¥1 Date Final Form Must be Turned N to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21,200l (5:00 p.m,) ApdI 4, 2001 (5:00 p.m.) April t8,200l (5:00p.m.) Requested City Commission Meeting Dates [] May 5, 2001 [] June 5,2001 [] June I9, 2001 [] July 3,2001 Date Final Form Must be in to City Clerk's Office..-- May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) [] Admimstxative [] Consem Agenda [] Public Hearing [] Bids [] Announcement [] City Manager's Report [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: Appoint representative and alternate to Multi-Jurisdictional Issues coordination Forum. comm~ssinner Chartie Fisher and Mayor Jerry Broening serves as Alternate. EXPLANATION: The City's Representative is PROGRAM IMPACT: FISCAL IN[PACT: ALTERNATIVES: Deparmaent Head's Signature Deparmaent Name City Manager's Signature City Attorney / Finance / Human Resources S:kBULLETYNSFORMSkAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORDA, APPOINTING AS A REPRESENTATIVE TO THE MULTI-JURISDICTIONAL ISSUES COORDINATION FORUM AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE MULTI-JURISDICTIONAL ISSUES COORDINATION FORUM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled ~ representation on the Multi-Jurisdictional Issues Coordination Forum; and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF I'HE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as >eing tree and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby ~ppoints as a representative to the Multi-Jurisdictional Issues Coordination Forum and appoints as alternate representative to the Multi-Jurisdictional Issues Coordination Forum. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Clerk :ca~Reso~appointmemsLMulti-Jurisdictional issues mmmOO4O4Ol Palm Beach County League of Cities The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self-government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. The membership term is one year. Meets 4~ Wednesday @ 10:30 p.m. at various locations. Representative - Ron Weiland Alternate - All Commissioners And City Manager Metropolitan Planning Organization The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal t~ansportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi-modal transportation planning and address short- term (five-year) and long-range (20-year) time frames. The MPO meeting is held eve~ third Thursday of the month at 9:00 a.m. in the 12th Floor Conference Room of the Governmental Center. Representative - Jerry Broening Alternate - All Commissioners CoaliUon of Boynton West Residents AssociaUon The Coalition of Boynton West residenUal Associations is an assembly of representatives of the vadous subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 2"* Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. Representative - Bruce Black Alternate - .~em/Broening MulU-3urisdictional T~sues CoordinaUon Forum The Multi-3udsdictional Issues Coordination Forum has been in place for five years under the auspices of two interlocal agreements that were signed by all municipalities, The School board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter-jurisdiction significance. Each individual local government decides the length of the term. Representefive - Chadie Fisher April 3, 2001 Admin/MayorCom/Organizations Altemate- ]em/Broening Requested City Commission [] April 3, 2001 [] April 17,2001 CITY OF BOYNTON BEACH¥'cON$1:NT AGI:NDA AGENDA ITEM REQUEST FOI ITEM C.9. Date Final Form Must he Turned in to City Clerk's Offic~ March 7, 2001 ($:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15,2001 [] June 5, 2001 [] June 19,2001 [] .luly 3, 2001 Date Final Form Must be Turned in to City Cleric's O~ce May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5;00 p.m.) Iune 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adminislrafive [] Development Plans [] Consent Agenda [] New Business [] Pubiic Hearing [] Legal [] Bids [] UnfinisbedBusiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve reduction in surety requirement for the project known ns ltnmpton Inn (Addition), reducing the existing eash surety from $35,750.00 down to $1800.00, and refunding S33,950 to the developer. EXPLANATION: The surety was placed as a guarantee that the potable water and sanitary sewer systems serving the project would be satisfactorily completed. All work on these systems has been done, and easements have been furnished. The remaining surety will be held for the I~lanee of the one-year warranty period. PROGRAM IMPACT: None mCAL ~ACT: None : L- -'~gR 2001 l~parlmimt Head's Siguature UTILITIES Depar~ent Name City Attorney / Finance / Humnn Resources XC: Peter Mazzella (w/attachment) Finance Dept. " File S :~BUL LETII~FO RMS~ACrE2xtDA ITEM REQUEST FORbi. DOC RESOLUTION NO. R0I- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLOR_DA, AUTHORIZING A REDUCTION IN THE IN THE CASH SUqLETY FOR THE PROJECT KNOWN AS HAMPTON INN (ADDITION), FROM $35,750 to $1,800; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the developer of this parcel previously submitted cash surety to the potable water and sanitary sewer systems serving the project would be ,leted; and WHEREAS, the water system is now completed and all necessary legal documents presented to the City and developer has requested that the surety requirement be $1,800.00; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, based recommendation of staff, hereby approves a reduction of surety from $37,500.00 to ~1,800.00. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Clerk UTILITIES DEPARTMENT TO: Diane Reese, Finance Director FROM:~John A. Guidry, Utilities Director DATE: ~.fa--'~ ~ 2~o LETTER OF CREDIT: Bank- CASH BOND Check no. /t ADMIN./INSPECTION FEE: -- SEW-ER TF-I.RVISING FEE: (@ $1.75/L.F.) Cheek no. ila¥ Based on It~l L.F. COST DOCUMENTATION: Engineer's Estimate Copy of Contract Other Amounts Amount Water $ Amount Sewer $ Total $ ~'~o.~ Amounts Please refer any questions on this matter to Peter Mazzella of this office. Attachment SAG/PVM ix:: Peter Mazzella x¢: File NORTH BOYNTON BEACH HOSPITALITY, INC OPERATING ACCOUNT 1102 NORTH BO¥-HTON BEACH HOSPITALI'rY, INC ' OPERATING ACCOUNT 1103 128 N. CON GRESS AVF_ SUITE 358 NORTH BOYNTON BEACH HOSPITALITY, INC OPERATING ACCOUNT 1104 t23 N. CON GRES$ AVE. SUITE ~ DIRECT PAYMENT REQUISITION Please issue a check in the amount of $ 33,950.00 To: North Boynton Beach Hospitality, Inc. 123 N. Congress Avenue Suite 358 Boynton Beach, FL 33426 VR# For: Surety release for Hampton Inn Commission approval 4-17-01 Requested by Pete Mazzella, Asst. to the Director Date March 23, 2001 Approvals: Dept. Head Finance Dept. City Manager 401 0000 220 99 O0 33,950.0(; $33,950.00 Requested City Commission Meetin~ Dates [] March 20, 2001 [] Apri 3, 2OOl [] April 17,2001 [] Mayl,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C. 10. AGENDA ITEM REQUEST FOR Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5, 2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 200I (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 200I (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admini~txative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approve revision of Fire Rescue Advanced Life Support ambulance transport fees. EXPLANATION: These fees are charged to the patient's insurance company. Medicare has implemented a new ambulance transport reimbursement fee structure. This revised fee schedule takes advantage of those new fees in order to maximize our reimbursements from Medicare, as weft as new fees for vehicle extrication and patient spinal immobilization. PROGRAM IMPACT: These changes will provide for maximum reimbursements from Medicare as well as increased revenues from vehicle extrication and spinal immobilization. FISCAL IMPACT: We anticipate an increase in the annual revenue collected from our ALS transport program. The .new rates reflect payment based upon specific treatment criteria, it is difficult to project the exact percentage increase in revenue, however, 10% is our goal. ALTER_NATIVES: Maintain the same fee structure and receive reduced reimbursements. The deficit in collections ade up through increased~eliance in ad valorem taxes. Department Head's Signature Deparm~ent Name City Manager's Signature City Attorney / Finan~:e / Human Resources SABLrLLETINWORMS~AGENDA ITEM R~QUEST FORM.DOC Fire Department Memorandum 01-026 To: Chief B ingham From: Deputy Chief J. N Date: March 21, 2001 Re: ALS transport fee for service - rate change request agenda request PursUant to changes in the ambulance reimburse~nent fee structure scheduled for implementation by Medicare, I am requesting changes in our departmental ALS transport fee structure. The fee changes are a direct result of Section 4531(b) of the Balanced Budget Act of 1997. This section requires "ambulance service reimbursement be changed from Reasonable charge methodology to a fee structure". The most recent target date for th/s new fee structure implementation is April 1, 2001. Based upon maximizing our reimbursements from Medicare, I am requesting the following fees be assessed: *Basic Life Support: $260.00 Advanced Life Support Level 1: $305.00 Advanced Life Support Level 2: $445.00 **Special Care Transports $525.00 ***Extrication Fee $200.00 ***Spinal Immobilization Fee $20.00 Mileage: $5.50/mile * Basic Life Support is not currently a part of our transport services, however, there may be BLS charge opportunities. **Special care transports involves interfacility transports (to and from nursing home, etc). Like BLS fees, they are currently not part of our transport service, however, there may be Special Care charge opportunities. ***Extrication fees are charged for the use of specialized equipment to disentangle and remove injured patients from vehicles and other machinery. These charges are submitted to automobile insurance carriers. ***Spinal immobilization fees are used to recover expenses incurred using disposable immobilization devices, i.e. head immobilizers. attachment RESOLUTION NO. R 01 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND APPROVING A REVISION OF THE FIRE RESCUE ADVANCED LIFE SUPPORT AMBULANCE TRANSPORT FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Medicare has implemented a new ambulance transport reimbursement fee structure, as well as new fees for vehicle extrication and )atient spinal immobilization; and WHEREAS, staff has recommended that the City Commission of the City of Boynton Beach, Flodda, revise the Fire Rescue Advanced Life Support Ambulance Transfer Fees, to incorporate this new reimbursement fee structure; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach does hereby authorize and approve the revised Fire Rescue Advanced Life Support ambulance transport fees, as attached hereto as Exhibit "A" and made a part hereof. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTEDthis__ day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) Requested City Corm'nission Meetina Dates [] March 20,2001 ] April 3, 200l [] April I7,2001 [] May 1,2001 V-CONSENT AGENDA ITEM C.11. CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FOl w Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) Aph118, 2001 (5:00p.m.) Requested City Comm/ssion Meetine Dates ] May 15, 2001 [] June 5,2001 [] Jane 19, 2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 200l (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admiinslrative ' [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Bnsiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Staff recommends that the City Commission adopt the resolution authorizing the rexppointment of Group Insurance Solutions, Inc. as the city's group health insurance consultant. EXPLANATION: Group Insurance Solutions has provided consulting, comprehensive support, advice, counsel, and recommendations to the city since 1995. Due to their work, the City has for several years received the best negotiated rates in our insurance renewals as compared to other jurisdictions. This arrangement is necessary in order to maintain the high level of service and expertise Group Insurance Solutions provides and the city enjoys in the insurance programs. PROGRAM IMPACT: Approval of this agreement will provide the city with the professional expertise to analyze, and make the most prudent recommendations regarding our insurance programs. FISCAL IMPACT: None directly ns consulting fees are paid through provider based on the negotiated savings from the annualized premium (see attached proposal, IH. COMPENSATION). ALTERNATIVES: The consulting, research, analysis and interaction with the insurance providers to be done by staff. This is not feasible at this time due to size and sophistication of our group and the level of expertise required. Also, ti~txaAs-eg4h$ esspl;ce in determining our final renewal and negotiating strategies with the insurance companies. HUMAN RESOURCES c~ ~ - Department Name City Attorney / Finance / Hnman Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01 ..... A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND ACCEPTING A PROPOSAL BY GROUP INSURANCE SOLUTIONS, INC., PROVIDING FOR COMPREHENSIVE SUPPORT, ADVICE, COUNSEL AND RECOMMENDATIONS TO THE CITY OF BOYNTON BEACH, REGARDING GROUP HEALTH INSURANCE; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE THE PROPOSAL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City has contracted with Group Insurance Solutions, Inc. iince 1995; and WHEREAS, due to the efforts of GrOup Insurance Solutions, Inc., the City has been able to receive lower rates than comparable other jurisdictions; and WHEREAS, the City Commission of the City of Boynton, upon recommendation of staff, deems it to be in the best interests of the residents and citizens of the City of Boynton Beach to approve the proposal from Group Insurance Solutions, Inc., attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and accept the Proposal from Group Insurance Solutions, Inc., which proposal is attached hereto as composite Exhibit "A". Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Clerk Seal) 04/06/2e8i i2:5i 561-744-1~91 ~'E BA~DE'4 ~GE SUBJECT: PROFILE OF SCOTT HARRIS AND STEVE BARDEN $~ott Harris, President~ Group Insurance Solutions~ ,Inc,: Scott has worked as an independent group insurance broker and consultant in the South Florida marketplace since June 19821 Over the past 19 years he has developed a tremendous knowledge of the local group insurance market c~nditions and mechanisms and an unsurpassed ability to resolve benefit delivery problems. Steve Barden, Registered Health Underwriter: Steve has been in the South Florida group insurance marketplace since October 1§82. The first 12 years of Steve's local market career were spent as a group representative/account exeoutive for Blue Cross Blue Shield Of Florida and the past 7 years as an independent group insurance c~nsultant. Stave's unmatched knowledge of group insurance field underwriting and renewal rating methodology (learned dudng his 12 years at Blue Cross) is extremely valuable to experience rated employer groups. Steve's rating and underwriting kno~edge is instrumental in our ability to negotiate premium reductions. Orouo Inaumnoe $olutione, Inc. was formed in 1984. The principal is Scott Harris, President The firm specializes in handling group insurance including health, dental, life, and disability for both public and private employers. Group Insurance Solutions, Inc. began its relationship with The City Of Boynton Beach in April 1995. A list of references is attached. 18230 RIVER OAV. S DRIV~ * Jupr~, F(. 33458 ,* PHON~ 001-747-.5636 · FAx 561-747-3524 · 800-972-0963 84./0~/2001 10:1~ 5~1-744-i991 BTE~E BA~DE)~ Some of the Local Emi)lovers We Work With Include: Su.qar Cane Growers Cooperative Of Florida Mr. Ray Campbell, Vice president (551) ~96-4760 Okgechobee County School Board Ms. Phoebe Raulerson. Superintendent (883) 462-5000 Communi Savin s FA Ms. Fenel Hughes, Vice President (561) 745-5035 Qke9¢hobee County Shedff's Oeoartment Mr. O.L. Raulerson, Sheriff (883) 763-3117 South County Mental Health Center Mr. Joseph Speicher. Executive Director (561) 637-1000 Forty Fifth Street Mental Health Center Mr. Stanley I~lount, Director Of Humsn Resources (561) 844.9741 WatpoleL In_c, Mr. Joseph Ford, Controller (863) 763-5593 Mr. Rod Kel~l, Headmaster (561) 622-5780 x116 · Johnson-Davis. In¢ Mr. Scott Johnson, President (561) 588-1170 · New Horizons Of The Treasure Coast Ms. J~ann Knight, Vice President (561) 468-5690 18230 r%vEr~ OAKS Dr~r~ * Ju~n'lm, FL 33458 · PHONE 561-747-,5636 * lAX 5~1-747-352'~ · 800-97243963 GROUP INSURANCE SOLUTIONS INC. COMPENSATION ILLUSTRATION If Original Blue Cross Renewal Is Reduced By: The City's Rates Will Be Reduced By: The Service Fee Will Be In %: The Service Fee Will Be In $: 0.0% 0~0% 0.0% $ 0 1.0% 0.6% 0.4% $17,055 2.0% 1.2% 0.8% $34,109 3.0% 1.8% 1.2% $51,164 4.0% 2.4% 1.6% $68~219 5.0% 3.0% 2.0% $85,274 6.0% 4.0% 2.0% $85,274 7.0% 5.0% 2.0% $85,274 8.0% 6.0% 2.0% $85,274 9.0% 7.0% 2.0% $85,274 10.0% 8.0% 2.0% $85,274 Note #1: Note #2: Note #3: Note ¢f.4: Current Premium = $4,119,504 Current Premium Indexed @ 3.5% = $4,263,687 Service fees based on indexed current premium. If negotiations result in premium reductions greater than 10%, then The City's savings will continue to increase. However, the service fee is capped @ 2.0% of the indexed premium or $85,274. ~-- CITY OF BOYNTON BEACH Group Health Insurance Consulting Proposal Prepared By Scott Harris and Steve Barden February 21, 2001 18230 RIVER OAKS DRIVE * JUPITER, FL 33458 o PHONE 561-747-5636 · FAX 561-747-3524 *' 800-972-0963 I I ~ CONTENTs I. PROPOSAL II. SERVICES III. COMPENSATION IV. APPOINTMENT LETTER I. PROPOSAL Scott Harris and Steve Barden propose that The City Of Boynton Beach name Group Insurance Solutions, Inc. as consultant for your group health insurance. II. GROUP HEALTH INSURANCE CONSULTING SERVICER As The City's group health insurance consultant, Group Insurance Solutions, Inc. will provide comprehensive support, advice, counsel, and recommendations to The City by performing the following services: Conduct detailed review, analysis and projection sessions with decisionmakers at key points throughout the year: mid-year; fourth quarter; and pre-renewal. Negotiate renewal rates, benefits, and services with group health' insurance carriers to maximize value for The City. Conduct a comprehensive bid process (only when directed by The City). Attend and/or conduct group health insurance committee meetings with employees and management. The timing of our review sessions and renewal negotiations is determined primarily by the experience period upon which 10/1 renewals are based. The following dates are flexible and may be changed slightly according to need: Feb 15th · Mar 1st · Mar 9th · Mar 15t~ · Mar 16th · Apr 12th · May 10th · May 17th = planning/discussion with human resources = discussion with employees/union representatives = discussion with EXCL = discussion with employees/union representatives = mid-year review/analysis/projection = fourth quarter review/analysis/projection = pre-renewal review/analysis/projection = original renewal offer from current carrier · May 17th = negotiate renewal/conSider options May 17th = conduct formal bid process, if directed Aug 7th = commission review and approval · Aug 21st = employee open enrollment meetings · Aug 31st = renewal completion · Oct 1st = annual renewal date Provided in our review/analysis/projection sessions with you are: · projected renewal costs · projected loss ratios · enrollment analysis and comparisons · claims analysis and comparisons · high cost claim summary · network utilization and cost avoidance reports *See next page for additional services .... II. SERVICES CONTINUED 5. Support The City's administrative staff by resolving important enrollment and billing problems. Serve The City's employees by resolving individual benefit delivery issues including special problems with medical providers and claims. Provide feedback to The City's administrative staff on the results of our work on behalf of individual employees. Conduct periodic on-site meetings with employees and/or dependents on a voluntary basis for individual claim resolution and benefits counseling. Assist with annual employee open enrollment meetings for the purpose of supporting and improving service to employees. Scott A. Harris, President Group Insurance Solutions, Inc. Date III. COMPENSATION In the event The City renews with the current group health carrier without going out to bid, compensation will be funded by a reduction in the proposed renewal rates by the current group health carrier. The amount of compensation would equal 40% of the negotiated savings not to exceed 2% of annualized premium. B. In the event The City goes out to bid, compensation in the form of a 2% service fee would be paid to Group Insurance Solutions, Inc.. IV. APPOINTMENT LETTER (On The City's Letterhead) This letter is to certify Group Insurance Solutions, Inc. as the consultant for The City Of Boynton Beach on employee group health insurance and is thereby entitled to service fees as might be provided through The City's group health carrier. We maintain the right to terminate this appointment at any time by written notice. Group Insurance Solutions, Inc. may terminate this appointment by providing 60 days written notice. Approved the day of ,20 City official Title Consultant Title Witness Title Requested City Commission Meeting Dates [] March 20, 2001 [] April 3, 200I [] April 17,2001 [] May 1, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEA£ ITEM D.1. AGENDA ITEM REQUEST FL .... OIAPR-6 AHI0:39 Date FinaI Form Must be Turned in to CRv Clerk's Office Requested City Corranission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office March7,2001 (5:00p.m.) [] May 15,2001 May 2, 2001 (5:00 p.m.) March 21, 200l (5:00p.m.) [] SuneS, 2001 May 16, 200I (5:00 p.m.) ADI~I 4, 2001 (5:00 p.rm) [] June 19, 2001 June 6, 2001 (5:00 p.m.) April 18,2001 ($:00p.m.) [] July3,200l June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Developmem Plans [] Consent Agenda [] New Business [] Public Hearmg [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please remove from the agenda The Outpatient Center of Boynton Beach LTD item, pursuant to the request of the applicant dated April 3rd, allowing its revised version to return to the Planning and Development Board for review, and subsequently return for review by the City Commiasinn. The applicant and s~ff have disCUSsed changes that should adequately address the Planning and Development Board objections. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: OUTPAIIENT CENTER OF BOYNTON BEACH LTD Terry Mctts James H. Degerome, ~ 2401 Seacrest Avenue Request for approval ora site modification to construct a 2,900 square foot building on a 0.72-acre lot. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A -- ' ~eveloPFt Depar~t Director Planning end Zol{il~irector City Attorney / Finance / Human Resources JSS HRDATA~°Ianning~SHARED\WP~PRO JECTS\Outpafient Center of Boynton Beach\ MMSP~.genda Item Request Outpatient withdraw 4-17-01.dot S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC FROM F~X NO. : -~1 ?50 1!01 Ap~. 0~ ~. I~:O~M ~1 : : Charl~ Y, Dusenbury, A.I~ ~ April 3, 2001 We request The Ot?.t ~at Center of B~mo~t B~.~¢h pm.~ct be ~ ~m the April 3'~ meeting to allow ~ project to be teco:tm~l by ~.e p~iug & ~ l~rd to ~ul~xtue~tly r~oam to the Beard ot' C~m~ione~ m~eti~g. Requested City Commission Meetinu Dates [] March 20, 2001 [] April 3, 2001 [] April 17,2001 [] May 1, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEA, ITEM E AGENDA ITEM REQUEST F Date Final Form Must be Turned in to City Clerk's Office. March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) R~quested City Commission Meetin~ Dat~ [] May 15, 200I [] June 5, 2001 [] June 19,200i [] July 3, 2001 Date Final Form Most be Turned in to Ciw Clerk's Offi$~ May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve Change Order g9 (final change order) in the amount of $28,898.10 for demobilization and remobilization for the site wall construction to secure the East Water Treatment Plant site. EXPLANATION: This change was required to complete the securing of the site supporting the building renovation project located at 124 East Woolbright Road. This is the final change Order to the total project construction cost. PROGRAM IMPACT: This is part of the renovation stages at the East Water Treatment Plant and Utilities Administration Building areas. FISCAL IMPACT: Funds are available for this Change Order in account #409-5000-590.10~ WTR089. ALTERNA~!VE~: None. The item included in this Change Order related to required removing of temporary office trailers in orcaerna, complete field c~nstruction modifications deemed necessary to secure the East Water Treatment site and facil~ated ~he c°mple~"of this project in the most efficient manner.'')~ DO~artment Head'~ Signature Ctty Manager's Signature Department Name City Attorney / Finance / Human Resources Xc: Dale Sugerman Mark Law Dave Kelley Barb Conboy SsBULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC Change Order AIA Document G701 Electronic Format OWNER ARCHITECT CONTRACTOR OTHER [] [] [] THIS DOCUMENT HAS EMPORTANT LEGAL CONSEQUENCES; CONSULTATION WrTH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHEN t it,iCATION OF THIS ELECTRONICALLY DRAFTED .MA DOCUMENT MAY BE MADE BY USING AL& DOCUMENT D401. PROJECT: City of Boynton Beach Utilities Admin. Building (name, address) 124 Woolbright Road Boynton Beach, Florida 33435 CHANGE ORDER NUMBER: DATE: ARCHITECT'S PROJECT NO: TO CONTRACTOR: (name, address) Coral-Tech Associates, Inc. 102 [ I West Sample Road Coral Springs, Florida 33065 CONTRACT DATE: CONTRACT FOR: The Contract is changed as follows: I. RCO 45: Demobilization and Remobilization for Site Wall Construction. Additional Supervision / Project Management for additional authorized work. Nine (9) February 19, 2001 98115 March 3, 1999 Building Renovations Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sam) ( ' ' was Net change by previously authorized Change Orders The (Contract Sum) ( ' ' ) prior to this Change ~rder was The (Contract Sum) ( ' ' ) will be (increased) (~d~,a~.sl,) by this Change Order in the amount of The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be The Contract Time will be (changed) by forty two ( 42 ) .days. The Date of Substantial Completion as of the date of this Change order therefore is April 3, 2000. $1,560,800,00 $ 1,955.99 $1,562,755.99 . $ 28,898.10 $1,591,654.09 Song + Associates, Inc. Coral-Tech Associates, Inc. . The City of Bo.maton Beach ARCHITECT 400 Australian Ave. S. Sixth Floor West Palm Beach, Florida 33401 Address ~ ~4 CONTRACTOR 10211 West Sample Road Ste. 207 Coral Sp~ings, Florida 33065 DAT : OWNER 124 Woolbri~ht Road Boymon Bea~l~, Florida Address --'t~ ~ BY: J~/~ DATE: prosecufion~ This document was electromcaily produced with permission of the AIA and can be reproduced without violation until the date of :~-~" UserDocument:GT01.CON-ll/4/1999. AIA Liceese Number l15475, which expires °n l l13012000 - Page #1'~ ' CORAL-TECH ASSOCIATES iNC February 16, 2001 Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 Re: Request for Change Order No. Forty Five (45) Utilities Ad,,,i ot, a.,~n Bu, ,~l g Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader:' Reference is made to your letter of February 9, 2001, conceming our Request for Change Order No. Forty Five (45), dated October 3, 2000. We value our relationship with representatives of the City of Boynton Beach Utilities Department and hereby accept the sum of $28,898.10, as the final amount for the submitted Request for Change Order. Kindly prepare a Change Order for applicable cost and time values at your earliest opportunity. Thank you for your kind assistance and cooperation. Very truly yours, JOHN J.~F~, CCE President CC: Mr. Mark Law Ms. Diane Goodman RECEIVED boyntonut,2810101 SONG&ASSOCIATES 1021~WEST SAMPLE ROAD SUITE207 CORALSPRINGS, FLORIDA 33065 954-753-7252 FAX:954-341-7116 January 23, 2001 Mr. Mark Law Deputy Utility Director City of Boynton Beach 124 Woolbright Road Boynton Beach, FL 33437 Boynton Beach Utilities Operations Building S+A Project No. 98115 Corai'Tech Request for Change Order No. 45 Dear Mark: Per your request, our office has reviewed the Request for Change Order NO. 45 in conjunction with our meeting with Coral-Tech on 1/17/01 and wish to recommend the following: Part A. 1. The cost for the Construction Supervisor should be eliminated completely. It is our opinion that Victor, the on site carpenter since the beginning of the project, was performing the formwork along with a couple of laborers (per various accounts by the City staff of the daily activities during the site wall work). It is their opinion that no supervision was ever on site. 2. The line item for temporary facilities should be eliminated completely as the project trailer was removed on 2/23/00 as well as the Port-O-Let. No facilities were left on site after this time. 3. The line item for temporary fencing should be completely removed as the fencing used for the area around the site wall construction was the same fencing that was used during the original construction period. In conclusion, we recommend that Part A. of this Change order request should be modified to a total of $9,290.00. Part B. 1. The Construction Supervisor should be eliminated completely. R is our position that after Ken Dom'dney left as the Project Superintendent at the end of December, 1999, and no replacement was ever added having the same credentials. Coral-Tech's position is that Victor, who was on the job working the whole duration of the project was designated as the replacement for Ken. Based upon project meetings and various site visits by our office after Ken left, it is our position that Victor never demonstrated the adequate capacity as the position warrants and demands. Song + Associates, Inc. Architecture · Planning · Interior Design ,4(]OAus~A~enueS(~,6*'Floa' · West Palm Beach, Fiodda33401 Telepllone (561)655-2423 · Facsimile (561)655-1482 Mr. Mark Law January 23, 2001 Page 2 Part C. 2. Them was Change Order work that was not completed until approximately the end of June under a separate permit in order for the Owner to occupy the facility at an earlier date. While this work was taking place, there was required work taking place at the same time that was part of the original Contract. These items included completion of the BUR roofing system, metal roof warranty work, completion of the Punch List issued on 4/3/00, completion of the fire suppression system, conformance with the various requirements of the Building Depamment for C.O., coordination of hiring another Painting Subcontractor to complete the project, and several site visits by our office in order to assist the Contractor in completing the project. The final C.O. was issued on 9/19/00, but most of the coordination work performed by Coral-Tech was completed 6 weeks earlier. In addition, the Punch List issued on 4/3/00 was finally completed on 12/19/00. We feel that the Project Manager time should be reduced to 242 hours or $15,730.00. 3. As stated previous, there were no temporary facilities on site after 2/23/00. All of the items that were stored in the job trailer were being housed inside the building. This line item should also be removed as there is no justification for this added cost. In conclusion, we recommend that Part B. of this Change order request should be modified to a total of $15,730.00. 1. Our office recommends that the Contract time be extended 211 days to satisfy the completion of the Contract. Acceptance of this extension should be conditional with the understanding that no General Conditions associated with this Contract will be submitted by the Contractor. SUMMARY Demobili~ion and Remobilizafion for Site Wall Additional Project Management Subtotal Contractor's Overhead Subtotal Contractor's Fee TOTAL $ 9,290.00 15,730.00 $25,020.00 $27,~.00 1~76.10 $28,898.10 Mr. Mark Law January 23, 2001 Page 3 If you have any questions or require additional information, please call our office. Sincerely, Mike Trader Project Manager Cc: Young Song, Peter Gilstad - Song + Associates John Guidry, David Kelley - City of Boynton Beach M~/mt 9811518.081 CORAL-TECH ~SSOCiATES, October 3, 2000 Mr. Michael Trader Song & Associates Amhitects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 Re: Request for Change Order No. Forty Five (45) Utilities Administration Building Project No: W-rRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: We are submitting our request for change order, applicable to additional construction services furnished for the subject project, as follows: A. Demobilization and Remobilization for Site Wall Construction Work could not be completed in accordance with project schedule due to location of City's temporary office trailer... Construction Supervisor Form Carpenter Laborer Backhoe w/Operator Bobcat w/Operator Truck Miscellaneous Equipment Temporary Facilities Temporary Fencing & Barricades Project Manager Subtotal 44 hr @$ 45.00 78 hr @$ 35.00 124 hr @$ 20.00 4hr @$ 60.00 8hr @$ 50.00 6 da @ $150.00 1 Is @ $ 200.00 23 wk@ $100.00 1 Is @ $ 500.00 36 hr@$ 65.00 $ 1,980.00 2,730.00 2,480.00 240.00 400.00 900.00 200.00 2,300.00 500.00 $14,070.00 10211WEST SAMPLE ROAD SUITE 207 CORALSPRINGS, FLORIDA 33065 954-753-7252 FAX:954-341-7116 Mr. Michael Trader Request for Change Order No. Forty Five (45) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 October 3, 2000 Page 2. B. ' Additional Supervision and Project Management Services Project completion delayed in accordance with vadous changes to the scope of work and additional compliance requirements specified by the City of Boynton Beach Building Department. Additional time period extends from adjusted completion date of February 21, 2000 to issue of certificate of occupancy on September 19, 2000. Extension of contract time is required in the amount of 211 days, Construction Supervisor Project Manager Temporary facilities Subtotal 124hr @$ 45.00 372 hr @$ 65.00 30 wk @ $ 200.00 $ 5,580.00 24,180.00 6,000.00 $35,760.0O SUMMARY A. Demobilization and Remobilization for Site Wall Construction B. Additional Supervision and Project Management Services Subtotal Contractor's Overhead Subtotal Contractor's Fee TOTAL $14,070.00 35.760.00 $49,830.OO _4_~g8_3.oo $54,813.00 2.740.65 $57,553.65 TOTAL AMOUNT OF THIS REQUEST $57,554.00 rr · Mr. Michael Trader Request for Change Order No. Forty Five (45) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 October 3, 2000 Page 3. Kir~dly prepare a change order for the described additional services with the specified time extension at your eadiest opportunity. Thank you for you'i kind assistance and cooperation. Very truly yours, JOH..N,~.. Presiden Enclosure ~OCIATES, INC. iK, CCE CC: Mr. Mark Law Ms. Diane Goodman boynmnut.2800700 Requested Cry Commission [] March 20, 200 I [] April 3,200I [] April 17, 2001 [] May l, 2001 V-CONSENT AGENDA 'TEM F CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FOR vl g /,22 -5 Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21,200I (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00p.m.) Requested CiVy Commission Meet/ne Dat~ [] May [5, 2001 [] June 5, 2001 [] June I9,2001 [] July 3, 2001 Date Final Form Must be Turned in to Cit~ Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 200t (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adminis~.'ative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve purchase from R & S Integrated Products sofiware, license and support for LaserFische Docmnent Imaging project in the amount of $66,602.00. This amount is the sof~vare portion ora block grant that totaled $85,643.33 for the Document Imaging project. EXPLANATION: LaserFischa is the E1ectroulc Records Management System for data. State of the art Client-Server architecture enables you to fred and share documents over the network efficiently and fast. This is the same system the city has m other departments. We are recommending the city stay with the same vendor. This system will be used for police documents and records. DocUment Imaging for the Police Deparlment was originally included in the budget preparation for fiscal year 2000-2001 but was removed with the understanding that the Police Depam'nent would pursue grant funding for the project. A local block grant for new technology was applied for and secured in October 2000. The total cost to implement Document Imaging was $85,643.33 which included hardware ($19,041.33) and software ($66,602.00). The grant provided the necessary funding with the understanding that the city contribute $8,564.33 as matching funds. The City Commission approved the request for the grant application and city contribution on October 17, 2000. This purchase from R & S is offthe SNAPS agreement 2502011-1. PROGRAM EVIPACT: With LaserFischa interface we can scan files, search keywords, view documents over the network and retrieve documents in seconds. FISCAL IMPACT: Funding has been provided by Local Law Enforcement Grant #; 105-3205-31-90 $20;350.00 105-3205-64-14 $37,532.00 105-3205-64-15 $ 8,720.00 S:kBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: The technology block grant specifies that the agency must utilize the ftmding for new technology and that it be used strictly and solely for law enforcement purposes. In order to attach to the existing document imaging system the cost would be approxmaately $55,854.00. This entire cost would need to be absorbed by the city since the grant prohibits the city from using the funds for enhancing or adding to aa existing system. It also would not meet the requirements of new technology. If the purehase is not made as requested the funding approved by the Department of Justice must be returned. It cannot be used anywhere else. The g~aat will expire on September 30, 2001. Department Head's Signature Police Department Name City Man~ger s Signature City Attorney / Finance / Human Resources S:~BULLET1N~ORMS~AGENDA ITEM KEQUEST FORM.DOC ~o ~o ~ ~ Requisition Date of Request 1/17/2001 Date Needed Vendor Name: ,~ ~ ~ R&S Integrated D_o_cum?nt Imaging Address: City: 620 S. Florida Ave. Lakeland Area Code:941 Phone: 683-9393 Extension: Account Number Florida 33801 Contact Person: Robert Porter Comments: Block Grant (Part I of 2) See additional req for hardware. Comoaris6n 1: Comparison 2: i eom mrison 1 i Corn =arisen 2 Final iQuanl Description / Ea. Total Ea. Total Ea. Total ~ I MTI OCR Forms Training (JO.) Tampa Florida ~ $0.00 $0.00 $0.00 $0.00 $4,750.00 I $4,750.00 [ I iProfessional Services and Integration Admin Training I $0.00 $0.00 $0.00 $0.00 i15,600.00 $15,600.00 I iPmt 2 System Hardw~e Scan Station I I $0.00 $0.00 $0.00 $0.00 ~$8,720.00 $8,720.00 i I ?ecords Management Document Imaging Part 1 System i $0.00 ! $0.00 $0.00 I $0.00 ~37,532.00 $37,532.00 Comoarison I Total: $0.00 Comparison 2 Total: $0.00 Grand Total Note: Sole Supplier to enhance cur~ntly existing systcm/soRware. See attached detailed quotes and descriptions. R&S Integrated Products and Services Inc. Information through Innovation 620 South Florida Avenue Lakeland, FL 33801 Voice 863.683.9393 Facsimile 863.686.0610 www.rsoasis.com R&S Integrated Document Imaging and Information Management Systems City of Boynton Beach Police Department Records Managements Systems Proposal 2001Al presented by R&S Integrated Janua~ 10,2001 City of Boynton Beach - Police Department DocUment Management Systems Introduction This document presents departmental costs and specifications for implementing data capture, electronic form, and document imaging technologies. Technology will integrate with existing network servers and computer workstations. System one, Workgraup, allows department to setup one scan and process/view station and four read only search/view Stations for a single database on a single server. System can include the additional 25 user retrieval licenses. Date capture and electronic forms for the network and Internet are presented as project options Technology will automate rite document indexing process and/or provide full data capture from hard copy data. Document lists recommended hardware specifications for workstations, servers, backup, and storage. Professional service costs are listed for each syStem, imaging software includes complete server database software. Acquisition After additional project evaluation, a proposal will be generated specific to departmental needs. This project can be started upon R&S receiving a purchase order for desired items. This project can be ~urchased in whole or by part. Required Hardware Specifications and Department will provide the following: R&S Integrated Document Imaging and Information Management Systems 1 City of Boynton Beach - Police Department Document Management Systems Project will utilize an existing Ethernet or token ring network with existing workstations and N'i' 4.x or Novell >_4.12 server(s). Minimum specifications for the server are Pentium II 333 MHz with 512 MB RAM, and at least four GB of hard drive space dedicated for data storage. At 60kb for each page or image, a 9.x GB hard drive will store about 150,000 pages. A Pentium Ill, dual 500 MHz cpus, disk array with RAID technology, and 5t2 MB RAM are preferred server specifications. A disk array that attaches to an existing image server is presented to store images and image database. RAID technology is utilized in the disk array to protect images and provide fast image and record access. Workstations should be at least Pentium 200 MHz with 32 MB RAM and 2 MB video. >Pentium 300 MHz with >17" monitors and 64 MB RAM are recommended. However, images can be viewed from a Pentium 100 MHz, 32 MB RAM with a 14" or 15" monitor. Client workstations supported are Windows NT workstation and Windows 95/98. When using the NT Server, all clients must use TCPtP. When using a Novell server, all clients must use Client 32. Presently, Windows 98 is supported for general retrieval and process but not supported for some LaserFiche modules. Image server will require tape backup to protect data and images. Network person responsible for server and systems administration will be available dudng initial installation (first and second day). System One - ProfeSsional Records Management System for Police Incident Records Two Process Workstations with 25 Image/View Retrieval Full Data Capture Processing The R&S Professional document imaging system licenses two stations for image processing and viewing and 25 concurrent search and image viewers on the network. Server database software included. R&S Integrated Document Imaging and Information Management Systems 2 City of Boynton Beach - Police Department Document Management Systems Part One - System Software 'LaserFche' Document Imaging Software 1. Compulink's 'LaserFiche Basic' Software provides ctient software (concurrent user license), server software, and database. la. RS9802 Compulink's LaserFiche, Two (1) road, write, and process users $ 3,723 lb. RS9802P Support and Upgrades for one year $ 1,295 subTotal $ 5,018 2. Compulink's 'LaserFiche Retrieval Pack' 2a. RS9733 LaserFiche Retrieval Pack - 25 image viewers 2b. RS9733UP LSAP annual support/upgrades subTotal. $3,795 $1,131 $4,926 3. LaSerFiche 'SnapShot' electronic imaging system 3a. RS97861UB two user 3b. RS97861W annual support/upgrades $ 555 $ 149 / subTotal $ 704 -/ 4, R&S 'Document Shuttle' Integrates data capture and existing data with the imaging system 4a. RSShufl R&S 'Document Shuffle' 4b. RSShutlX Support and Upgrades, one year $ 2,370 $ 755 // $ 3,125 subTotal 5. Full Forms Data Capture Processing 5a. RSFULL Microsystem's 'OCR for Forms' Full Forms Station, x fields $11,244 5b. RS907F Conditional Procedures for Advanced Forms Processing $ 1,406 5c. RSVBF Visual Basic Scripting for Advanced Forms Processing $ 2,813 5d. RS911F Support and Upgrades, one year subTotal ~./ 6. Additional Verfication Station for Data Capture Processing · 6a. RS910 Verification Station 6b. RS911V Support and Upgrades, one year subTotal Part One - Software Total $ 2,813 $ 844 $37,532 art Two - System Hardware ~,/7. Document Scanning System with Kofax Card for Advanced Scan Processing Hardware will scan hard copy using flatbeds and automatic document feeders, 7a. RSFUJ97EX Fujitsu 3097DE, 39/78 ppm/ipm at 200 dpi $ 5,595 7b. RSKFXFUJ Kofax scanner cable, Fujitsu $ 130 7c. RS1712 Kofax 1700 wi 12 MB scanner interface RS232 $ 2,995 subtotal $ 8,720 R&S integrated Document Imaging and Information Management Systems 3 City of Boynton Beach - Police Department Document Management Systems 8. Document Scanning System for Basic Basic Scan Processing Hardware will scan hard copy using flatbeds and automatic document feeders, 8a. RSFUJ97EX Fujitsu 4097DG, 39/78 ppm/ipm at 200 dpi 8b. RSKSCSIcbl KOfax scanner cable, SCSi 8c. RS2940 Adaptec 2940 PCI SCSI card 8d. RSKofax Kofax Adrenaline scanner drivers $ 5,595 $ 50 $ 299 $.,~43 subtotal Part Two - Hardware Total Part Three - Professional Services and Software Training 9. Professional Services and Integration System install, integration, user and admin tra 9a. RS9840 40 hours $5,200 X 3 = $15,600 120 hours total at $130/hr, per diem included $15,600 travel included accommodations and per diem included Service hours are estimates; will be invoiced as applied to project 10. MTi 'OCR for Forms' Training Class Five (5) day class in Tampa, FL $2,375 X 2 people = $ 4,750 Part Three - Services and Software Training Total $20,350 Project Costa Summary Part One - System Software part Two - System Hardware Part Three - Services and Software Training Total Project Costs $37,532 $14,963 $20,350 $72,845 R&S Integrated DOcument Imaging and Information Management Systems SNAPS II - Results of SNAPS Agreement Query Page. i of I ~,~/o,,~Oa.cc~ ISearcn [L..~]I help I 41.1 I feedback I directory emall Governor 3eh Bush{<~~ ,~"~:'t~lli~ ~,'~'jl~:_mll~ Tasks Get Information View Calendars 3ob O ortunities Se!!incl Locate Governor' Qffice [nfornA_a~jo~n Se!ect an Area of G t Health rvice Lo ate Media C n r ~,Florida Updates: Tourism Buyino and Sellinq > SNAPS lr! > Power Users > Search Result Red = Renewed Dates Vendor number SNAPS number Class Group Title F593209124 00l 250850 250 800 PRICE Schedule_uJ~ Begin date End date DOCUMENT IMAGING & MAR MAR INFORMAl/ON 31,1999 30,2000 MANAGEMENT SYSTEMS R&S INTEGRATED PRODUCT & DOCUMENT IMAGING & 3UN 3UN F593209124 001 2502011'1 250 800 INFORMAl/ON 14 2000 13,2001 MANAGEMENT ' ' .~--~ SYSTEM PRZCE SNAPS RES INTEGRATED PRODUCT & SNAPS found 2 agreement(s) matching your query. Desk Coovduht© 2000 State Of Florida ~ment http://£cn.smte.fl.usJowa snaps/owa/snaps _www.agreements.list 10/17/200( SNAPS II - Ageement Price Schedule(s) J ~ heip I 411. I feedback J dire~ory ~ ernaiI GOvernor Jeb Bush [] Gev. Bush's E-Newsletter Page i of 1 Agreement Price Schedule(s) R&S ZNTEGRATED PRODUCT & Vendor number: F 593209124 001 Sequence Description Expire Date Price list eft. o6/14/20r}1~ 3UN 13, 2001 Description: Document imaging software/hardware and services. Data capture software/hardwara and services. Data reporting software and services. Ele. ctronic form software and services., Data conversion services. Scanning services-documents, photos, large drawings. Ordering Limits: State agencies may issue single purchase orders or State Purchasing VISA card procurements up to Category IL and total cumulatively up to Category [V in an agreement year. Total agency-wide acquisitions during each year of the agreement shall not exceed the threshold amount for Category 15/, except that acquisitions by agencies with decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: · Use Commodity Class: 250 and Commodity Group: 800 for this SNAPS - II agreement. If you require three digit Item and/or Detail levels for the Commodity Code please call (850)-488-8694. · Enter the SNAPS - II agreement number in the "Quote/Bid No./Contract No," field as follows: SNAPS - II No. 2502011 -1 · Enter "N" in the "Purchase Code" field. E-Hail ~ CoDvriclht© 2000 State Of Ftorid~ Privacy Statement http://fcn~sta~te~fLus/~wa-snaps/~a/snaps~www~price-schedu~es~sh~?agree-number-str=25~2~: ~ · 1 10/17/20012 R&S Integrated Products & Services Inc. /n~n~on mmu~/nnom~o~ 620 Sou*,h Florid~ Avenue L~.eland; FL 33801 Photo: (941) 683-9393 Fax: (941) 6864610 DIIMS Document Imaging and Information Management Systems State of Florida SNAPSII R&S Integrated Products and Services, Inc. 2000 Rodda SNAPS Il ~- ' R&S Integrated Products and Services, Inc. INTRODUCTION May this document serve to introduce R&S Integrated Products and Services. R&S is a computer product and service company that specializes in documant imaging, data capture, and data conversion. In generaJ, R&S provides the following products and services: document imaging software/hardware and services data conversion services data capture software/hardware and services scan and index han~copy to image format data reporting software and services electronic form sofhvam and services For the past six years, R&S has been providing these services to Florida city, county, and state agencies, contact R&S for a complete reference as[ Most of these projects required spec~nc innove~ons in currant document imaging and data conversion technologies, R&S provides product demonstrations at no cost with your data. To order, send and/or facsimile Purcflese Order wi~ pat numbers to R&S Integrated, 620 South Flodda Avenue, Lakeland, FL 33801, Atth: Deanna 863-683-9393 voice 863-686-0610 facsimile www.rsoasis.com - website sales~rsoasis.com support~rsoasis.com mbert~moasis.com All items listed include shipping, handling, and delivery. R&S Integrated Document Imaging and Information Management Systems Florida SNAPS Ii R&S Integrated Products and Sewices, inc. R&S TECHNICAL and PROFESSIONAL SERVICES To integrate r~ted sol;ware, ha~, and conversion se~"ces, such as system install, integ~iJon, user and admin training, use below listed charges, Pricing includes travel, per diem. (One day reinsure) Competing service companies charge $130 ot $200 per hour plus travel time, transportation cesta, hotel, and per diem. R&S hourly fees include these service cost items and are included in the actual oltsite per hour invoiced. R&S Technician - include but not timited to initial software and hardware setup; document imaging, data capture, and data rel~ling technical sev~es se~,=e hours based on $110 pe~ hour SNAPS discount price $ 880 RS9808 Single work day, 8 hou~ x $110 per hour $1.760 RS9816 16 hots $2,640 RS9824 24 hou~ $3,520 RS9832 32 hours $4,400 RS9840 40 hours Profeaaional - include but not limited to initial software and hardware setup; professional and tRet~nical sevices for document imag ng data capture, and data report ng technical sevices; work process development; software integration development and implementation, user and edm n training Sar/ice hours based on $130 per hour SNAPS discount price $1,040 RS2008 Single ~ day, 8 houm x $130 per hour $2,080 · RS2016 16 hOU~ $3,120 RS2024 24 hOU~ $4,160 RS2032 32 hou~ $5,200 RS2040 40 houm Manufacturer's Professional Services $1,500 RSManuSrv~ Single ~ day, 8 hours x $220 per hour R&S Office Production- include but not limited to general imaging production with workstation, R&S Integrated Document Imaging and Info~Tnation Sac/ice hou;s based on $50 per hour SNAPS discount price $ 400 RS3006 Single wod< day, 8 hou~ x $50 per hour -' $ 800 RS3016 16 ho~s $1,200 RS3024 24 hou~ $1,600 RS3032 32 hours $2,000 RS3040 40 hou~ Management Systems 2 Rorida SNAPS II R&S integrated Products and Services, Inc. DOCUMENT IMAGING SYSTEMS Multiple us~r document imaging systems Compulink's 'LaserFiche' Standard Full Process Stations LaserFiche comes in three different products as per required network operating system. Notify your sales representative as to required OS. The three products are Lased=iche NT, LaserFiche NLM, and LaserFiche LAN. Packages contain client, database, and server software. " SRP SNAPS discount price RS9801 Notebook stand alone, view & seamh, no scan $ 495 $ 470 RS9801 P priedty support and upgradas, same day $ 290 $ 276 OR RS9801 B basic support and ul~das, next day $ lgg $ I81 R$980E Executive stand alone $ 1,995 $1,859 RS980EP ~ support and upgrades, same day $ ggg $ 923 R$980EB basic support and upoj-edes, ~ day $ 79g $ 744 RS9802 2 user LaserFiche wi server & client software $ 3,995 $ 3,723 RSgSO2P Ixiodty support and upgredes, same day $ ].,39g $ 1,295 RS9802B basic support and up~-adas, next day $ 99g $ 923 RS9805 5 user $ 8,995 $ 8,383 RS9805P t~edty suAoort and up~pes, same day $ 2,99~ $ 2,787 RS9805B basic support and up,-odes, next day $ 2,198 $ 2,041 RS9810 10 user $13,995 $13,043 R8981 0P pdedty suAo=t and ul~des, same day $ 4,39~ $ 4,091 RS981 OB basic support and upgrades, next day $ 3,398 $ 3,159 RS9825 25 user $19,995 $18,635 RS9825P pretty suppot and upgrades, same day $ 5,398 $ 5,023 RS9825B basic support and upgrades, next day $ 3,998 $ 3,719 User Ucense and System Upgrade To upgrade system to more concurrent users, R&S will credit or discount purchase {from above listed pdces) 60% of past so~ investment, i.e., department spends $5,000 on LaserFiche sofhvara; when system is upgraded to rmm us~s, costs am ~__~m_unted by 60% o~ $3,000 (from above listed pr=e). R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&$ Integrated Products and Services, Inc, DOCUMENT IMAGING SYSTEMS Enterprize Edition . more than one database at the server Multiple user document imaging systems Compulink's 'Lased=iche' Standard Full Process Stations Laser-Fiche Enterpdze comes in two different products as per required network operating system. Notify your sales representative as to required OS. The two products are LaserFiche NT and LaserFiche ~ Packages contain clie~ database, and sar~er software. SRP SNAPS discount price RS9405 5 usa- $13,495 $ 12,577 RS9405P pdodty support and upg~las, same day $ 3,690 $ 3,439 R$9405B basic support and up<~j-ades, next day $ 2,790 $ 2,600 R$9410 10 user $ 20,995 $19,567 RS941 0P p~=tity support and upgm~ same day $ 5,990 $ 5,583 RS941 OB basic supp(xt and upgrades, next day $ 4,490 $ 4,185 LaserFiche 'Snapshot' -~e htage p~nt module that sends ties (user satects h~ng system as SRP SNAPS discount price R$97860W Standalone $ 295 $ 275 RS97860UB annual, support ~p~adas $ 90 $ , 84 RS97861 W 2 user $ 595 $ 555 RS97861 UB annual support /upgrades $ 160 $ 149 R$97862W 5 user $ 995 $ 927 R$97862UB annual support/upgrades $ 200 $ 186 R$97863W 10 user $1,995 $1,859 RS97863UB. amual supp=t /upgradas $ 400 $ 373 RS97864W' 25 use~ $2,495 $2,325 RS97864UB annual support/upgrades $ 500 $ 466 R&S integrated Document Imaging and Information Management Systems 4 Florida SNAPS Il R&S Integrated Products and Services, Inc. LaserFiche 'MAPI' = c~mafl module . This program albws users to ernail LaserFiche files to other users on an existing MAPI compliant e-malt system. In addison, rnodule allows Intemet access to LaserFiche databases. SRP SNAPS discount price RS97880 Standaione $ 195 $ 182 R$97880UB annual support /upgrades $ 40 $ 37 RS97881 2 user $ 295 $ 275 RS97881 UB annuat support /upgrades $ 60 $ 56 RS97882 5 user $ 595 $ 555 RSg7882UB annual support /upgrades $ 120 $ 112 RS97883 10 user $ 995 $ 927 R$97883UB annual support /upgrades $ 200 $ 186 RS97884 25 user $1,995 $1,859 RS97884UB annual support /upgrades $ 400 $ 373 LaserFiche Audit Pack Logs LaserFiche user and database activities in report format RSAud RSAudP RSAudAdv RSAudAdvP SRp SNAPS discount price LaserFiche Standard Audit Pack $4,995 $4,655 priodty support and upgrades; same day $1,490 $1,389 LaserFiche Advanced Audit Pack $9,995 $9,315 pnddty support and upgrades, same day $2,995 $2,792 LaserFiche Integrator's ToolKit Modules RSLFTk RSLFTkP RSLFTE RSLFTEP Additional RSPLUS RSPLUSP RSPLUS RSPLUSP LaserFic~e Integrator's ToolKit Must have autorization before shipping $2,995 priority support and upgrades, same day $ 995 LaserFiche 'Template Express' · Key field lookup mudule $1,000 pdor~y support and upgrades, same day $ 300 LaserFiche Plug-ins LaserFiche Plus for LF Network Client, CDR software Suplxxt & Upgrades, one year, pda~[y LaserFiche Plus with Executive, CDR software Supp~ & Upgrades, one year, prio~ $2,792 $ 927 $ 932 $ 280 $3,295 $ 3,071 $1,395" $1,300 $4,995 $ 4,655 $2,390 $ 2,227 R&S Integrated Document Imaging and Information Management Syetems Florida SNAPS II R&S Integrated Products and Services, Inc. For LaserFiche Intarnet / Intranet Connectivity - includes PDF conversion and printing SRP SNAPS discount price RSWEBLINK RSWEBLINKP RSWEBLINKB ~ RSWEBLINKE , RSWEBLINKEP RSWEBLINKEB LaserFiche Weblink for LaserFiche Standard $ 9,995 $ 9,315 Support & Upgrades, one year, pdority $3,390 $3,159 Suppor[ & Upgracles, one year, basic $ 2,390 $ 2,227 LaserFiche Weblink for LaserFiche Enterprise $11,995 $11,180 Support & Upgrades, one year, priority $ 3,995 $ 3,724 Support & Upgrades, one year, basic $ 2,995 $ 2,791 LaserFiche WorkGroup License includes one full process station -scan, create, move, rename, index, search & view, and X reteival licenses - search, view, and print only SRP SNAPS discount price RS9451 5 user LaserFiche WorkGroup License includes one full and four (4) reteival licenses $3,495 $3,257 RS9451 UP Support & Upgrades, one year, prlodty $1,090 $1.016 RS9451 UB Suppol & Up~'adas, one year, basic $ 790 $ 736 RS9452 10 user LaserFiche Wor~Group license includes one full and nine (9) reteival licenses $4,995 $4~655 RS9452UP Support & Upgrades, one year, pdority $1,490 $1,389 RSg452UB Suppol & Upgrades, one year, basic $ 990 $ 923 R&S Integrated Document Imaging and Information Management Systems Rodale SNAPS II R&S Integrated Products and Se~ices, inc- LaserFiche Addorl Retrieval Packs Licenses adds X users to an exJs'~ng LaserFiche imaging system for read, search, view, and print only access to image data. LaserFiche Standard - single database SRP SNAPS discount price RS9443 LaserFiche Retrieval Pack I . 25 users $ 3,995 $ 3,723 RS9443UP Support & Upgrades, one year, priority $ 1,190 $ 1,109 RS9443UB Support & Upgrades, one year, basic $ 790 $ 736 RS9445 LaserFiche ReVeval Pack II - 50 use~ $ 5,995 $ 5,587 RS9445UP Support & Upgrades, one year, priority $ 1,790 $ 1,668 RS9445UB Support & Upgrades, one year, basic $ 1,290 $ t.202 RS9446 LaserFiche Retrieval Pack III . 100 users $ 9,995 $ 9,315 RS9446UP SUpport & Upgrades, one year, priority $ 2.990 $ 2,787 RS9446UB Support & Upgrades, one year, basic $ 2,090 $ 1,948 RS9447 LaserFiche Retrieval Pack IV - 250 users $19,995 $18,635 R'q9447UP Support & Upgrades, one year, priority $ 5,990 $ 5,583 RS9447UB Support & Upgrades, one year, basic $ 4,190 $ 3,905 LaserFiche Enterprise . multiple LaserFiche databases SRP SNAPS discount price RS9733 LaserFiche Retrieval Pack I - 25 users $ 5.995 $ 5,587 R$9733UP Support & Upgrades, one year, priority $ 1,790 $ 1,668 RS9733UB Support & Upgrades, one year, basic $1.290 $ 1,202 RS9735 LaserFiche Retrieval Pack II - 50 users $ 8.995 $ 8,383 R$9735UP Support & Upgrades, one year, priority $ 2.690 $ 2,507 RS9735UB Support & Upgrades, one year, basic $ 1~890 $ 1,761 RS9736 RS9736UP RS9736UB LaserFicfle Retrieval Pack III . 100 users S14,995 $13,975 Support & Upgrades, one year, priority $ 4,490 $ 4.185 Support & Upgrades, one year, basic $ 2,990 $ 2,787 !R&S Intagrated Document imaging and Information Management Systems Florida SNAPS II R&S Integrated Pmducta and Services, inc. R&S EZFind Integrates LaserFiche with other 'Windows' programs such as a Windows Accounting program OR a DOS database screen running under `windows' (from a mainframe) ? R&S uses 'EZF'md' to integmta LaserFiche with most any program running in ~Vindows' or in a DOS window. SRP SNAPS discount price RSEZ5 '~-~nd' standalone to 5 user $1,995 $1,795 RSEZ5S annual support and upgrades $ 695 $ 625 · RSEZ1OS 'EZ~ind' 10 user & up $2,995 $2,845 ~ RSEZ..5 annual support and upgrades $ 895 $ 805 R&S Document Shuttle integration tool that populates LaserFiche search or document templates with existing database fields, example, such as employee name, employee number, department, and document type. This automates the manual indexing process for document imaging. SRP SNAPS discount price RSSHTL 'Document Shuttle' $2,495 $2,370 RSSHTLX annual supl:x~t and upojapes $ 795 $ 755 Costa to use existing database fields or indexes to 'populate' the LaserFiche search or document templates Pricing is based on total record counts w~ up to four fields per record. SRP SNAPS discount price RSDPIO >5,000 & _<10,OO0 records RSDP25 <25,000 records RSDP49 549,999 records P. SDP50 150,000 records $0.060 per record $0.057 per racom $0.055 $0.053 $0.050 $0.048 $0.045 $0.043 R&S Integrated Oocument Imaging and Information Management Systems Rorida SNAPS I1 -- ' R&S [~t~t~ Products and Services. Inc, DATA CAPTURE SYSTEMS Microsystems Technology's 'OCR for Forms'. Software will do zone OCR and full data caoture from forms and 'formless' documents. Indexing module can be usea to automate the manual image ~naex~ng process. ASCII o~t~ut files can c~ntah capturec data deJimitac, forma:on as user defined, and TIFF address(s) of odginaJ image that was processed. SRP SNAPS discount price RSFULL Full Forms Processing Station $12.495 $11,244 R$907F ConditionaJ Procedures Addon $1.565 $ 1,406 RSBCF Bar Cede Addon $ 1,878 $ 1,688 RSV8F VE Scripting Definition $ 3.125 $ 2,613 R$1NDX indexing Station. six-fields, xOMR $4,995 $ 4,495 R$9071 Conditional Procedures Addon $ 781 $ 704 RSBCI Bar Code Addon $ 938 $ 844 NI Data Capture ~recessas can be purchased as individual modules: system uses nebvork to queue and poll for work data in the data capture process. System above includes all listed below (,except ODBC, Level 2. and Level 3 Scanners). SRP SNAPS discount price RS902 Form Design station, illteractv & batch $ 4.995 $ 4,494 RS903 Extrastton s~a~on $ 7.495 $ 6.744 Rsg07N Condi~=na proconures Addon for Extrc $ 1.563 $ 1,406 RSBCN Bar Cede Addon for Extra Sta $ 1,875 $ 1.688 RSVBN VB Scl'i~ang Definition for Extrc Sta $3,125 $ 2.813 Rsgo4A Scan import Station Level I $ 1,875 $ 1.688 Indndes E~ & Howetl 2x~x, 3xxx Sedon. Fujr=~ 3093 through 3097. and ~ $canjet Series Scanners Rsg04B Level 2 Scannem $4.375 $ 3.938 Inctudas Be~ & Howell 6xxx Series. Fo~su 3099 Sa'les, and Kodak Sedes 500, 5500. 7500 Scanners RS904C Level 3 Scannas $ 9, 375 $ 8,438 Inctudas Betl & Howell 8xxx Series. I(~ 9xx, 9xxx Series,and BancTec Series Scanners RS905 Quality Assurance $1,875 $ 1,688 RSg06 Form ID, Exception processing $ 1.250 $ 1,125 Rsg09 Form ID $ 2,188 $ 1.969 RSBCN Bar Code Addon fa' From ID Sta $ 938' $ 844 ~' · RS910 Veri~ station $ 3.125 $ 2,813 RS910Add Verify Addort 'Additional Method' $ 625 $ 563 RES Int~cjrated Document Imaging and Information ~[lUU[~au~t Systems Florida SNAPS II R&S integrated Products and Services, inc. DATA CAPTURE SYSTEMS Networked or Concurrent Verification Modules R$9105 Rye (5) User Network 'Vedfy' RS91010 Ten (10) User Network ~/erif'/ Continued SRP SNAPS discount price $14,844 $13,359 $28,125 S24,995 'M'13's Information Exchange Database sd~eduling, m~dng and uploading soltwam. scehdules t~mes or. events Moves informa~on form one source to another at InforrnatJea Exchange moves proce___~_~:i data fr~n ono ODBC database to anot~r. InfoEx can · be used to move and/or prepare data to be moved from the data capture ~:x~e~. ~ can be scheduled and processed automatically. Sources RSEXOF OCRFF $ 1,250 $ 1,125 RSEXODBC ODBC & ASCII Wizard $ 1,875 $1,688 RSEXVB VB Scripting Modula $ 3,125 $ 2,813 Destinations ESEXD ODBC & ASCII Wizard $1,875 $1,688 Rsg11 MT] product or Data Capture Support costs are based upon suttwere costs x 30% F#st 30 days no cflerge (chargeable support pe~od begins 30 days after ini'dal purchase) MT] Software Training Classes Classes ~ h Tampa, R. RSCCOCR for Forms ~ Class', 5 da~ OCR fa- Fem~ 'Advanced Class', 4 days OCR for Ferns Ted~r~ca Sup~ Crass' I~ Xcaange, 2 da~ v=ua 8aac sc~ot~g, 3days n~ included $2,375 $2,750 $3,375 $1,500 '$i,500 $2,125 R&S Integrated Document Imaging and Iflfoflnaflon Management Systems 1! Florida SNAPS II R&S Integrated Products and Services, Inc. Electronic Form and Automated input Software Internat / Intranet or Networked based RS953 RS911 RS954 R$911 RS955 RS911 RS956 RS911 RS957 RS911 RS959 RS911 RS958 R$911 RS960 RS911 SRP SNAPS discount price UNI-FORM (UF) Form Design $869 $783 Support and Upgrpoes one year $262 $195 OCRFF interface $1,000 $900 Support and Upgrades one year $300 $225 Script Definition Module $1,875 $1,688 Support and Upgrades one year $563 $423 Single Station Filler~Query License $1,250 $1,125 Support and Upgrades one year $375 $281 ODSC Intersoiv Pack . Multiple Drivers $625 $563 Suplx~ and Up~3ades one year $188 $141 Uni-Form Database Server $6,250 $5.625 Suppa~ and Upgrades one year $1,875 $1,406 Script Definition Module $3,125 $2,813 Supl~:~t and Upgrades one year $938 $844 ODSC Intersolv Pack · Multiple Drivers $625 $583 Suppc~ and Upgrades one year $188 $141 RS961 RS911 RS962 R$911 RS963 R$911 RS964 RS911 RS965 RS911 Filler~Que~y Concunent User Ucenses 5 Users $938 $844 Support and Upgrades one year $282 $211 10 Users $1,250 $1.125 Suppc;t and Upg~ one year S375 $281 25 Users $2,813 $2,531 Support and UP9rades one year $844 $633 50 Users $5,000 $4,500 Suppo~ and Upg~cies one year $1,500 $1,125 100 Uses $9,375 $8,438 Support and Upgrades one year $2.813 $2,110 250 Users $18,750 $16,875 R&S Integrated Document Imaging and Information Management Systems 11 Florida SNAPS II R&S Integrated Products and Sen/ices, Inc. Document Hardcopy to Image Conversion Files that average t to 5 pages per file or indexed image document Unit pricing for >_5,000 pages (L8.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, 12, & 14 characters mspac~vely. For below pridng, R&S will mrnove staples, do ail document prop, copy tom or light pdntad items, and add R&S control sheets; Communication of file data during conversion is included. All R&S employees must pass FDLE background check and sign data non disdesum agreements. R$O01A Section A Section B Section C Section D Hard Copy <_8.5 x 14" Project development Hard copy pickup, tr-a',sport boxes, per diem, service Scan; to 300 dpi TiFF Group iV image in the Laesr-F'mhe interface, deskow Deliver/ of finished prpauct Communication of fie data dudng conversion process Index; by rela~ve fields (or dept. defined indexes established at project meeting) a~d LaserFiche fie told~ for each fie catagay. Create documents named With relative fields such as employee number and document type, Three indexes wi~ me,mum 8, 12, & 14 characters respac&,ety. example 2348 Hiring Docs OR system generated document name. C~janize, and delver ~ project ties wtC",in the LaserFiche imaging intaface. Each File will ha~e a named folder with fie data built into each Create patable Lasen=iche volumes and write to CDR op~caJ disc, two copies Include the Lasel'Fiche vies~r program on each CDR SRP SNAPS' prico RS001A Hard Copy <_8.5 x 14' Total c:¢~t per page $0.20 to $0.36 Quantities more than 250,000 but less than 499,000 pages, prep included RS880A Hard Copy <_8.5 x 14" Total cast per page $0.20 to $0.34 Quantities more than 500,000 pages, prep included RS881A Had Copy <8.5 x 14' Total c~t per page $0.20 to $0.32 $0.18 $0.17 $0.16 OCR Processing RSOCR Conwt image f~es to No cleanup included Ta~al cast per page $0.~ to $0.g8 $0.05 Onsite hard copy to image pmcos~ing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides wod~pace, security, and ufi["des Add 40%' to total Prqect convamion costs R&S Integrated Document Imaging and Information Management Systems 13 Florida SNAPS II ~ R&S Integrated Pmducte and Sewices, Inc. Document Hardcopy to Image Conversion Fi/es that average 6 to 10 pages per file or indexed image document Unit pricing for >_5,000 pages ~8.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, 12, & 14 c~amctem mspectJvely. For below pridng, R&S witl remove staples, do all docume~ prop, copy tom or light ~nted items, and add R&S control sheets. Communication of file data during conversion is included. All R&S employees must pass FDLE I:~ c. hack and sign data non disdosum agreements. RS001 B Had Copy _<S.5 x 14' Ses~:~ A Project development Ha~d ~ pidg~, tmnslxxt boxes, per diem, sauce Scan; to 300 dpi TiFF Group N image in ~e LaserFiche interlace, deskew De~we~ of finished, product Section B Index; by relaf~ve lietds (or dept. def. nnd indexes estst~'~ at project mee~ng) Section C Buid Lase~Fiche f~e fcldes for each file catoga*y. Create documents named Throe indexes wilh ma~u~ 8, 12, & 14 ct~acts~ respectively. exampte 2348 Hiring Docs OR system generated document name. O~a~z~, and delver the pmjest ~es within Ihe LaserFiche imaging inteface. Section D Cmato IXXtabe LaserFiche vd~umes and write to CDR optics] o~sc, two copies Ir, dude Ihe LaserF*~lle viewer p~gram on eac~ CDR SRP SNAPS price RS001B Hard Copy <8.5 x 14' Torsi c~ per page $0.19 to $0.36 $0.17 Quantifies more than 250,000 but le~.. than 499,000 pages, prop included RS880B Hard ~ 58.5 X 14' Total cmt per page $0.19 to $0.34 $0.16 Quantifies mom than 500,000 pages, prep included R8881B ~ ~ 58.6 x 14' To,al cost per page $0.19 to $0.,12 $0.15 OCR Processing RSOCR Comet ~nage lies to ".txt ~ No cleanup included To,al cost per page $0,O8 to $0.98 $0.05 Onsite hard copy to image proccssing RSON R&S provides travel, equipment, mobilization, personnel; 'per diem P,&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Files that average more than I I pages per file or indexed image document Unit pricing for $1,000 pages (18.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, I2, & 14 characters respectively. For below ~fidng, R&S will remove staples, do all document prep, copy tom or light pdntad items, and add R&S control sheets. Communication of file data during conversion is included. All R&S employees must pass FDLE background chacV, and sign data non disdcsurs agrsements. R$00t C Section A Section B Section C Section D Hard Copy 58.5 x 14" Project development Hard copy pickup, tmnspor~ Poxes, per diem, so.ce Prep; remove staples, paper dips, count pages Scan; to 300 dpi TIFF Group IV image in ~e LaserFiche interface, deskew Deliver~ of finished product Communication of file data dudng conversion process Index; by, rela~ve fields (or deb defined indexes established at project roosting) Bund LaserFiche file foldem for each file catagmy. Crsata documents named VV'~ rsistNe fields such as employee number and document type, example 2348 Hiring Docs OR system generated document name. 'Fnme indexes ~ ma:~q~Jm 8, 12, & 14 characters respectively. Organize, and deliver the project flies wiU~in the LaserFiche imaging interlace. Each Rio will have a named folder with file data buitt into each Create portable LaserFiche vdumes and write to CDR optical disc, two copies Indude t~e LaserFiche viewer program, on each CDR SRP SNAPS price RS001C Hard Copy _<8.5 x 14' Total cost pa' page $0.18 to $0.36 $0.16 Quantities more than 250,000 but less than 499,000 pages, prep included RS880C Hard Copy <_8.5 x 14' Total cast per page $0.18 to $0;34 $0.15 Quantities mom than 500,000 pages, prep included RS881 c Ha~:l Copy <8.5 x 14' Total cost per page $0.18 ~o $0.32 $0.14 OCR Processing RSOCR Convmt image files to '.txt files No cleanup included Total cost per page $0.08 to $0.98 $0.05 Onsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides wc~space, securi~, and utiEdes Add 40%~ to total project conversion costs R&S Integrated Document Imaging and Information Management Systems Rorida SNAPS II R&S ~ntegrated Products and Services, Inc. Document Hardcopy to Image Convemion Large Format Drawings Hard Copy or 'Drawings' >8.5 x 14" Section A Project development Hard copy pictmp, transport boxes, per diem, service Prep; remove staples, paper dips, ca. mt pages Scan; t~ 3(10 dpi TIFF C-.-.-.-.-.-.-.-.~ N itage ~n the LaserFiche interface, deskew Delivery of finL~hed product Ca~munica~on of file data during convemion ~ Section B Index: by mta~e r~lds (or depL derme~ indexes established at project meeting) Section C ~ LaserFiche file foldem fur each file categaT. Create documer~s named example 2348 City Park OR system generated document name. Throe indexes wi~ ~ 8, 12. & 14 charactas respec~vely. Organize. and daiver the project ties ~ ~e LaserFiche ~-tag~ng intaface. Each File will have a named folder wi~ fie data I~lt into each Section D Create 33rtable LaselF'lc, he volumes and write to CDR olYdcal (~sc. ~ c¢~oies Include the LaserFicfle viewer program an each CDR Quantities more than 1,000 but less than 11,~0 drawings RS004 BC size >8.5 x 14' and <24x36' drawings RS005 D size 24x36' drawings RS006 E size >24x36' or 36x48' drawings Quantities more than 11,001 but less than 2~,000 drawings RS004a RS005b RSO06c Quantities RS004d RS005e RS006f BC size >8.5 x 14' and <24x38' drawings D size 24x36' dra~ings E size >24x36' or 36x48" clawings more than 25,~1 drawings BC size >8.5 x 14' and <24x36' drawings D size 24x36' drawings E size >24x36' or 36x48' drawings SRP SNAPS discount price $1.43 $2.38 $3.57 Sl.50 to $2.$5 esch $0.98 $2.50 to $4.00 each 52.18 $3.75 to $5.95 esch $2.78 $0.48 $1.98 $2.08 OI3Sit~ hard copy to image processing RSON R&S provides travel equipment, mobilization, personnel, per diem R&E Int~gratod Document Imaging an~l Information Management Systems 16 Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Color scanning of photographs, color pictures, print photos/pictures, and like documents Introduction This color scanning process will evaluate hard copy, determine scanner set~ags for best outpat, crop or sizing, scan to *.lpg format, compression, and quality control finished image. Additionally, pricing includes project evaluation, pick-up and delivery. R&$ reserves the right and authonty to determine which projects or hard copy are feasible and or can be out,ut by to acceptable finished product RIes wii] be delivered on CDP, optical disk in pre determine folda, structure. Files will be named as determined in pmjec't evaluation and user/depedme~tal pre project meeting. Project Description Project meeting will determine file, index, and folder setup. After which, R&S will provide a sample of agreed deliverable setup and format on CDR optical disc. Disc will be a set of scanned hard copy produced to project sbec~catioes. User department agrees to evaluate and inventory hard copy to be processed. User department agrees to supply an inventor/ of processed files at piti<up and delivery. Invento~ audit at pickup and delive~ will be witnessed by R&S and user d~ent pemonneL Deliverables: Project meeting to dens,mine fie, hda~ and folder setup, image specfilcebons Present sample delivaable ;or usa' and menaga, input, changes to deliverable setup Pickup and audit invent~ of documents wi~ user department pemonnel Transport media or boxes, Transport of files to R&S Infagmted office in Lakeland, Fic~da Communication of file data dudng conva.s~on process via email, facs~, ma'L or delive~ Document prepamlJon; remove staples and olt~r fastening objects, stick notes Evaluate phot~phs and prints of phot~hs, audit ~ pickup inventory list Files will be c~opped or sized to project pm detemlined specifications Create and sor~ files to folders named releitve to data set, e.g., project name Quality contm~ for images and indexes Images deliva.ed on tf~rse copies ISO-9660 CDR optical disc SRP SNAPS Cost RSPhtol $1.25 to $5.00 0.99 per image RSPhto2 $1.2.5 to $5.00 $0.95 per image QuartZes greater than 5,000 RSPhto $125 to $5.00 $0.68 per image Orlsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides v~, san~, and utJr~es Add 40% to total project convemion cests R&S Integrated Document Imaging and Information Management Systems 17 Florida SNAPS II R&S Integrated Products and Services, Inc. DOCUMENT IMAGING SCANNERS R&S SNAPS Product Code SRP RSSCAN15 Fujitsu ScanPmtner 15C, 10 ppm $ 1,295 RSSCANB00 Fuj'~su ScanPartner 660C, 15 ppm $ 995 RSFUJ93EX Fu.~su 3093EX, 27 ppm at 200 dpi $ 2,995 RSFUJ93DE Fujitsu 3093DE, 27/45 ppm at 200 dpi $ 4,995 RBFUJ96EX Fuj*~su 3096EX, 22 ppm at 200 dpi $ 5,495 RSFUJgBGX Fu,~su 3096GX, 22 ppm at 330 dpi $ 5,495 RSFUJ97DE Fujitsu 3097DE, 39 ppm at 200 dpi $ 6,995 RSFUJ97DG , Fujileu 3097DG, 39 ppm at 200 dpi $ 6,995 RSFUJ497EH Fujitsu 4097EH/GH, 55 ppm at 200 dpi $12,995 RSFUJ497EX Fuj'~su 40g7AF. X/GX 55 ppm at 200 dpi $12,995 SRP RSBH3338 Be~ & Howell 3338 scanner, 42 ppr~ s~gle sided scanner $ 5,995 RSBH3338A with ACE $ 9,995 RSBH6138 B~ & Howell 6138 scar;er, 80 ppmd double sided scanner $12,995 RSBH6338A with ACE $19,995 RSBHFDR100 Bell & Howell Acc-feed 100, ADF $ 1,895 RSBHFDRS00 Bell & Howell Accufeed 500, ADF $ 2,995 RSBHSl Bel & How~l SCSI intaface, smplex $ 2,350 RSBHS2 Be~ & Howell SCSI interPaca, duplex $ 4,950 RS3500 Kodak 3500 scanner $23,495 RS2500 Kodak 2500 scanner $15,995 RS1 500 Kodak 1500 scanner $12,995 RS8125D Betl & Howdl (~ scanner Duplex, 125 ppm, with ACE $29,995 Kofax Scanner Interface Cards R&S SNAPS Product Coda Description R$850s Kofax 850s Adrenaline scanner inteface card with 4 MB RAM RS850v K. efax 850v Adreneline scanner inteface card with 4 MB RAM SNAPS discount price $ 995 $ 945 $ 2,695 $ 4,495 $ 4,133 $ 4,133 $ 5,595 $ 5,595 $ 9,995 $ 9,995 SNAPS discount price 4,714 7,865 $10,225 $15,729 $ 1,540 $ 2,437 $ 1,853 $ 3,929 $19,995 $14,395 $11,695 $24,995 SRP SNAPS discount price $1,495 $1,295 $1,695 $1,395 RS1712s Kefax 1700s Adrenaa~e scanner inte~ce card $3,395 $2,722 with 12 MB RAM Kofax 1700v Adrenaline scanner intefaca card with 12 MB RAM RS1712v $3,595 $2,995 RSKFXFUJ Kofax scarier cable, Fuj"~su $ 150 $ 118 · RSKFXBH Kofax scaner cal3le, Belt & Howetl $ 130 $ 94 P.&S Integrated Document Imaging and Information Management Systems Rorida SNAPS ii R&S Integrated pro,.].~-m and Sewices, Inc. 3. Scanner and Kofax Card Setup a. installation of Kofax card b. setup of scanner at work area, c. setup of scanner and card with workstation d. instal[at~on and setup of Kofax software e. setup testing with Kofax sol,rare and LaserFir, he software f. Warranty coorciina~on for one year, if scanner nee-functional R&S takes necessa,/ steps for site to stay productive, e.g, call and coerdinate wi~ manufactures repa~ rep. if scanner out of sa/ice for more than one day, R&S may provide a substJt~ scamer ~ tanl:aary use until scanner is repaired g. R&S on call ~' one year to s~pc~ scanner and ~ productivity h. User training in scanne' rna~wan~ and deaning R$$cnrup $495 Document Imaging and Information Management $ystams 19 Fiodda SNAPS II R&S Integrated Products and Services, Inc. nStor Disk Array RSDAI - Disk ,a~3-ay with eight (8) 9.x GB 10,000 rpm drives fa' add~onal n~age and database storage Attaches to existing server with included controller card Seagate 'nStoF CRSLE-390WT hard disk amay system with tower 8 drive bays with 3 drives included at 9.x GB capacity each, wi~l three LVD SCSi, 10,000 rpm 9.x GB drives, 27 GB total, at RAID 5 total storage capacity is about 18 GB poten'dally 72 GB total, at RAD 5 total storage capacity is about 63 GB tower, two power supplies, two fans, StorView sott~rare fa' NT or Novetl, Hot-Swappable Ddves Seagate 'rlStOr' CP, X-CTR2P three cflar~at PCI RAiD cor~oller wtih 16 MB P, AlVl Dual Bus module, management utilities $7,995 RSDRVl FIVE (5) Total additional UIIm W',~e SCSI 9.x GB 10,000 rpm had drive with slide mounting rails for disk army, hot swappabte rive (5) hard drives $4,035 ESDAcabl Data cable VHD SCSI-3, $144 X 2 = $288 $ 288 RSDApwr 3rd power supply for disk atay tower $ 302 RSSCSl Adaptac SCSI 2940 U2Wcard $ 375 Delivery and one year on site service included Disk Army for image storage $12,995 RSDRV2 Above systa~ with 18.X GB ddves or 126 GB P,A]D 5 Disk An'ay for image storage $16,795 Above system wi~ 36~( GB drives or252 GB PAID 5 Disk Army for image storage $23,399 ~bove [istad disk anay attad~ to a~ existing i~age sewer. System 16. will store and manage at:eat 1 ,000,000 pages or images (at 65k each). Image storage is a requirement for this project. If above op~o~ is not pun:hasad, image saver wtl radum like or same technology. System will protect data and provide instant ~ to the mission ~ data associated wi~ this project If the image sawer, at 65~ por i'nage, a 9.x GB ha~d drive ~&l stc~e and rnarage about 145,000 Document Imaging and Informatfon Management Systems 20 Florida SNAPS II R&S Integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing DataTrade COLD techno/ogy is used to procass main frame repor~ to network servers and CDR disc Customized mpora; am viewed fr~n ff;e USers computer workstetiort Technology acce:,c~ rn~,;,~.,,~ files from naive sources and ~ to user drfven report~ DataTrade Spoolview System Software R&S SRP SNAPS discount 'Spoolview Retreival Server and Engine Win NT Server Engine &. Client Retrieval Licenses for ser'~er ~ Concurrent User $18,500 $16,65(~ 5 Concurrent Use~ $26,000 $23,400 (Must also purchase Intomet and/or Network C,l'~nt Ucenses for workstations or remote c#ent access, above is server license only, see below and next page) Workstation Client Viewer License Packs 10 Concurrent Users $900 $810 25 Conc~nt Users $1,850 $1,665 50 Concurrent Use~ $3,250 $2.950 100 ~ Use~ $5,500 $4,950 250 Concurrent Users $11,250 $10,125 500 Co~unt~ Use~ $17,500 $15,750 1~000 Concu~a~ Llse~ $25,000 $22,500 R&S integrated Document Imaging and Information I~snagsment Systems 21 Florida SNAPS ~ RES Integrated Products and Services, Inc. COLD (Computer Output ct Laser Disc) and Report Processing Continued DataTrade $poolWeb System Software Interface to Spollvtew server and Web Server Web content Selection and rendering kit R&S SRP SNAPS discount Interest Access I Retrieval Licenses 25 Viewer Uceme Pac~ $6,500 $5,850 50 V'mwer License Pad~ $9,250 $8.325 100 V'mwer Uceme Pac~ $10,875 $9,788 150 V'mwer License Pack $14,750 $13.275 250 V'wwer License Pack $15,875 $14,288 500 V'mwer I. Jceme Pack $17,500 $15,750 1,000 V'mwer I.~,-,~ Pack $20,500 $18,450 5,000 V'mwer Ucense Pac~ $23,500 $21,150 1 O-User License $1,500 $1,350 25-User License 2,500 $2,250 50-User License $4,500 $4,050 100-User ~ 7,500 $6,750 250-User ~ $10,000 $9,000 Unlimited-User License 12,500 $11,250 Advanced Security Unanitad levels ~ ~ __<e~__.ity $7,500 $6,750 RES Int at Document Imaging and Infenaation Management Systen~ 22 Florida SNAPS II R&S Integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing DataTrade i' ii W 1 Continued Logical Report Splitting Logically spilt large reports into smaller segments based on recurring ~xed fields. All Points Addressable support View, print and fax documents in native AFP formal Anatysis and custom programming processing quoted on individual basis, based on hourly fee CD-ROM Distribution ~License One-t~rne ~cense fee for unlimited use of re~evai sol'~vara on dist]ibuted CD-ROMs. Report Collection Module Unattended repot collec~on ASI400. and transfer from On-Site Implementation And Training individual s~tsm pricing, based on report v~umas, application complexity and connectivity. travel and expenses included. Per day cost Software Customization Tape/data f~mat convenson, data flts~ and cust=n ~vel and expenses included. Per hour ccot programming. Software Maintenance Indudas supixxt h(Ydine, enhancements based on above sot~vere costs and upgradas $3,500 $15,000 $150 $10,000 $3,800 $1;250 $160 24% $3,150 $13,500 $135 $9,000 $3,420 $1,125 $135 20% R&S Integrated Document Imaging and Information Management Systems 23 Florida SNAPS II R&S Integrated Products and Sewicas, Inc. COLD (Computer Output ot Laser Disc) and Report Processing One Time Charges New c~-mm~r ~ {p~ customer) New repe~ ~ .. (per report) New fomls oveday setup (per overlay) R&S SRP SNAPS Discount $500 $45O $5O $45 $25O $225 Processing Fees 50,000 to 200,000 200,000 to 500,000 500,000 and above PHce Per Page Mount tape, crack ~s (per tape) FTP transmission (per month) ~um ~ COs (perCD) Burn duplicate CDs (per CD) Minimum monthly processing foe (for less than 14,000 pg) $0.025 " $0.0225 $0.020 $0.0180 $0.015 $0.0135 $0.0125 $0.01t25 $40 $36 $40 $36 $25 $23 $15 $14 $350 $315 Document Imaging and Information Management Systems .. 24 Rodda SNAPS II R&S Integrated Products and Senates, Inc. COLD (Computer Output ut Laser Disc) and Report Processing Add~onal O~lar Set-Up, Programming And Change report indexing and testing testing Change forms overlay Pdorffy charge Error fee/Exception item Sense Fees . (per report) (~ hour) Coer ore,ay) (per o=u.enco) Ccor CO ~ year) (per oCCaTence) Cha~ge~ Col~sr and s~lg Tape media shipping containers SRP $25 $125 $250 vaHous $10 $10 $125 $150 actual actual R&S SNAPS Discount $23 $113 $225 $9 $9 $113 $135 actual actual R&S Int~i-i,KI Oo~umant Imaging and Infonna~on Management Systems 25 Requested City Commission M~tin~ Dates [] March 20, 2001 [] ^~ 3, 2o01 [] April 17, 2001 [] May 1,200I V-CONSENT AGENDA CITY OF BOYNTON BEAC] ITEM G AGENDA ITEM REQUEST FO .... ~i ~?i? -5 f.:', ~: ~6 Date Final Form Must be Turned ir to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) Apffi 18,2001 (5:00 p.m.) Requested City cormmssion Meeting Dates [] May 15, 2001 [] June 5,2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve purchase from Southern Computers Supplies computer equipment for Document Imaging project in the mount of $19,041.33 ExPLANATION: This purchase is in connection with R & S Integrated Products purchase order. R & S Integrated Products is supplying the software, mining and some of the equipment needed. Southern Computers will be supplying the computer equipment portio~ of the project. The computer equipment is from State Contract # 250-040-099-1. PROGtlAbl IMPACT: This will allow the department to proceed with document imaging within tl~ police department. FISCAL IblPACT: Funding has been provided by Local Law Enforcement Grant # 105-3205-513-64-15. LLEBG 2000LBBX0734 ALTERNATIVES: Returl~ the fimdin, g a~l~oved by Department of Justice and not proceed with document]kna~j~g. J Department Henri's Signature C~ty tV['a'nager's Signature Police Department Name City Attorney / Finance / H. man Resources S:~BULLET1NkFORMS~AGENDA ITEM REQUEST FORM.DOC ° ~ Requested City Commission Meetin~ Dates [] March 20,2001 [] April 3,2001 [] April 17,200I [] May 1,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM H. AGENDA ITEM REQUEST FORi May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m:) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Developmem Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the purchase an enterprise-wide geographic information system to include software, data, and asset inventOry collection services from Geospan Corporation in the amount of $96,100.00 from accounts 001-1511-513-54-30 ($1,500) and 001-5000-590-02-53 ($94,600) by piggy-backing the City of Boca Raton's RFP q2000-111. EXPLANATION: This purchase will include the visual data license, the software license, training and installation of the software and data, and asset thventory services. Genspan Corporation collects color visual imagery for the entire City of Boynton Beach, through their data collection vans. Each van has eight cameras that collect the images while being driven along the city streets. The cameras collect all of the existing in/rastmcture (street lights, signs, poles, fire hydrants, etc.) in the fight-of-way, approximately 300 ft. from the centerline of the road. Through the use of Geovista Visual Desktop Surveying, will allow the co!lection of the GPS coordinates for a lower cost than with the GPS backpack units (see attached documentation for additional details). In addition, it documents a pictoral history of the condition of the City of Boyntun Beach in the Year 2001. lira hurricane or natural disaster should strike the City of Boynton Beach, this will provide the documentation of the city's existing infrastructure to FEMA for disaster relief and reimbursement. PROGRAM IMPACT: This. parchasel is critical in the completion of the Year One GIS implementation for the City of Boynton Beach. This is the inventory and verification of the number, location, and condition of the city's Infrastructure assets (roads, buildings, fire hydrants, signs, catch basins, etc.). This purchase will also qualify the City of Boyntun Beach to be in compliance ~vi~h the GASB 34 Regulations on Asset Inventory and Infrastructure. The City of BoYntun Beach has a compliance date of~e I$, 2002 for the GASB 34 Requirements. FISCAL IMPACT: Funds Were budgeted and are available from the following accounts: 001-1511-513-54-30 the amount of $1,500,00. 001-5000-590-02-53 the amount of $94,600.00. S:\BULLETIN~FORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: Have Geographic Technologies Group, Inc. collect the asset inventory at $18.50 per unit. This could be done during the Year One GIS Implementation, but would result m a higher per unit cost than Geospan Corporation (at $1.50 per unit) and Pet~/~Vallac~,/. Dix~ctor of .L4'.S. ~,? C~ty Manager s ~lgnature Department Name City Attorney / Finance / Human Resources S:kBULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC 0 ooooooo ooooooo Description Data Licensing Price(per mile) Surveyor Client Software Asset Inventory Collection Fire Hydrants Signs Manholes Catch Basins Subtotal Training/Installation Subtotal. GEOVISTA Asset Inventory Services Spreadsheet April 2, 2001 Cost .Units $100.00 496 $1,500.00 1 $1.50 2000 $1.50 12000 $1.50 5000 $1.50 10000 $1,500.00 1 Total By Fund: 001;5000-590-02-53 $94,600.00 001~1511-513-54-30 $1,500.00 Total $96,100.00 Total Account # $49,600.00 001-5000-590-02-53 $1,500.00 001-5000-590-02-53 $3,000.00 001-5000-590-02-53 $18,000.00 001-5000-590-02-53 $7,500.00 001-5000-590-02-53 $15,000.00 001-5000-590-02-53 $94,600.00 $1,500.00 001-1511-513-54-30 $1,500.00 4/3/0t Advancements in Field Data Collection Visual Desktop Surveying. GEOSPAN Corporation 10900 73rd Avenue North Suite 136 Minneapolis, Minnesota 55369 (763) 493-9320, Fax (763) 424-6633 ~Avw. eos an.com GEOVISTA is a trademark of the GEOSPAN Corporation. ~GEOSPAN Corporation 1991-2001 Breaking The GIS Data Bottleneck Advancements in Field Data Collection The Data Bottleneck ...No Problem _ What About 600,000 Signs? The Problem How Do You Get The Images? How Do You Ex.act The Data? How Do You Display The Information? At A Justified Cost The Solution + Get The Data With Camera Power + Get The Data Out With Geometry + Display The Information I~F~h Indus~y Standard Tools And Sol. rare ~oulevm'd Camera Power Side Side Zoom Camera Power The Rapid Data Collection Vehicle 8_ Studio SONY Betacam SP Cameras - Two Front/Back 50' Lens - Two Le/t/RJght Side 50, Standard Lens - Two LePJRIght Side 80° Wide Angle Lens -Two Frent~BaCk BOUleVard View Zoom Lens 3_9 Frames per Second 100~000 Overlapping Frames per Hour Gathering The Geometry Real Time Measurement Of Camera X,Y,Z and Roll, Pitch, Yaw · Differential GPS -Where you Are At Any Given Point In Time * Laser Ring Gyro INS - W~ere you Are All The Time - Attitude Non Coplanar Surveying Any Two Frames From Any Two Planes . Mo~e Angles . More Lenses - More Data Desktop Surveying + A Virtual GeographiC Presenc~.: - Video Ret~eval by:. ; + Data Viewing and Ex,'aCtion At Desktop + No Repeat Trips To The Field + No Weather Limitations + No Tirne Of Day Limitations + No Safety Concerns ~'~T~ Industry Standard Tools Software For + Desktop Surveying + Desklop Viewing + Links To Induslry Applications - CafteGraph Slgnview - ESRi,Mapinfo, CAD ......... + Maplnfo - MapX - GIS Tgmis The Answer Camera Power Geometry Industry Standard Tools and Software FROM ~EO~R~N CORP. P.02 FOR .P~O. POSAZ, . I~FP NO. 2000-111 Field Data Collection System City of Bo~a Raton City Hall Purcha~ing Division 201 West Palmetto Park Road Boca Raton, Florida 33432 (S61) 393-7871 FROM GE05Pf;IH CORP, TO 156t?¢262¢J~ TABLE OF CONTENTS RFP NO. 2000-111 PART I GENERAL INFORMATION 1-1 D~mnitions 1-2 Purpose 1-3 Proposal Submission and Withdrawal 1-4 Invitation to Propose 1-5 Developments Costs 1-6 Pre-Proposal Conference/inquiries 1-7 Addenda 1-8 Selection Process 1-9 Award 1-10 News Releases 1-11 Licenses 1-12 Public Entity CrimeS 1-13 Code of Ethics 1 ~14 Drug Free Work Place I - 15 Procurement Code t -16 Political Campaigns 1-17 Insurance 1-18 Indemnification ~ART II STATEMENT OF, WORK 2-1 Work Objective 2-2 Background Information 2-3 Scope of Work 2-4 Deliverable~ 2-5 Terms & Conditions 2`6 Time Frame/Delivery PART III INSTRUCTIONS FOR PREPARING PROPOSALS 3-1 Proposal Format PART IV EVALUATK~I OF PROPOSALS 4-1 Evaluation Method & C~teria PAGE RFP-I RFP-1 RFP-1 RFP-2 RFP-2 RFP-2 RFP-2 RFP-2 RFP-3 RFP-$ RFP-3 RFP-3 RFP-4 RFP-4 RFP-4 RFP-4 RFP-4 RFP`6 RFP-7 RFP-7 RFP-7 RFP-9 RFP-10 RFP-12 RFP`6 RFP-10 RFP-16 RFP-18 RFP-20 RFP-21 RFP-22 RFP-23 RFP-24 $D-1 to 80-6 DEFINITIONS FROM GE0$PAH CORP. TO 15617426298 GENERAL INFORMATION PART I RFP NO. 2000-1 `11 For the purposes of this Request for proposal, "proposer" shall mean contractors, Consultants, proposers, organizations, firms, or other persons submitting a response to this Request for Proposal. 1-2 PURPOSE This Request for Proposals (RFP) provides guidelines for the submissio¢~ of proposals in response to a Field Data Collection System. PROPOSAL SUBMISSION AND WITHDRAWAl The CI.TY will receive proposals at the following address: CITY OF BOCA RATON Purchasing Division/City Hall 201 West Palmetto Park Road Boca Retort. Flodda 33432 TO facilitate processing please mark the outside of the envelope aa followsc RFP No. 2000.111, Field Data Collection System. The envelope shall also include the proposer's return address. Proposers shall submit four sets of the proposal (one marked original and three copies) in a sealed, opaque envelope marked as noted above. A proposer may submit the proposal in by personal delivery or by mail. THE CITY MUST RECEIVE ALL PROPOSALS BY 3:00 P.M. ON 8eptomber 19, 2000. A pm-proposal conference vie telephone will be held as identified in section 1-8. The CITY cautions proposers to assure actual delivery of mailed or hand-clelivered proposeis directly to the CITY's Purchasing Division st City Hall, 20'1 West Palmetto Park Road in Boca Raton, Florida prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (561) 393-7871, before proposal closing time. A proposal received by the City of Boca Retort Purd'msing Division after the established deadline will be returned unopened to the proposer. Proposers may withdraw their proposals by notifying the CITY in writing at any time prior to the deadline for proposal submittal. After tbs deadline, proposals once operled become a public record of the CITY and will not be retumed to the proposers. All proposals submitted shall be valid for a period of ninety (gO) calendar days fi'om the day of proposal opening, Upon opening proposals are subject to public disclosure consistent with Chapter 119, Florida Statutes. PrOposers must invoke the exemptions to disclosure provicl~l by law in the response to the RFP, and P.ci~.~ ~sua~r~~ry m~d the legal bes,s for such exemptic~, inclucrmg, specific statutory 1 TO 15617426298 P.05 1-4 INVITATION TO PROPOSE The CITY solicits offers for the services and software to provide a Field Data Collection System that will be utilized by the City of Boca Raton. Neither the City nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFP. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description Of ~he propcser's ability to meet the requirements of the RFP. 1-6 PRE-PROPOSAL CONFERENCE~N U~ All interested parties are invited to attend a pre-proposel conference on September 12, 2000 commencing promptly at 10:00 a.m,, e.s.t, located in the Purchasing Conference Room, City Hall, 201 W, Palmetto Park Road, Boca Raton, FL. Proposem may participate in the pre.proposal conference via the telephone. Preposem must sign-up prtor to the meeting with Jean Bonds, 561- 393-7871 and identify the phone number to be called for inclusion into the meeting. The City will start tbe conference call connections at 10:00 a.m.e.s.t At this time, the City's representative{s) will be available to answer questions relative to this RFP. Any modifications may be presented in writing to, or discussed with the City's repm~entativea$ possible amendments to the RFP Interested proposers may conta~ Lynn Kunkel. Sr. Buyer regarding questions about the proposal at the Purchasing Division, City Hall, 201 W. Palmetto Park Road, 13eta Raton. Florida 33432 Telephone (561) 393-7874 or by facsimile. (561) 393-7983. The Purchasing Division will also re~ive written requests for clarification concerning the meaning or inteq~etations of this RFP, until five (5) business days prior to ttm submittal date. All proposers em expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attontion of the City through written communication with the City prior tO the opening of the proposals. 1-7 If revisions become necessary, the City will provide written addenda to all proposers who have received the RFP from the Purch~ir~g Division. Addenda will be issued by fac~mile or by mail. The City shall not be responsible for providing said addenda to potential bidders who receive a proposal package from-other sources. NI addenda issued by the City will in~ude a receipt form which must be signed and included with any propoeais that are submitted to the City. In the event multiple addenda am issued, a separate r~eipt for each addendum must be inciuded with the proposal at the time it is submitted to the City, In its dis~etion the City may require any proposer to make a presentation/demonstration of the software being prolx~ and their methodology for tteld data ~olle~tton or further written literature to further cta~fly ttteir proposal Pmsentatton may be done by c~nce phone call. These pre~er~,a~ons and review of the de~ software Previde an OPPO~Onity for the Proposer to clarify the proposal/perfon~anceof the system and software for the City. The City will schedule any such presentations or requests for infon'na~n, The Ck~y may elect to ~hort list the top ranked finns (minimum of ~hree) to provide such pre~tag~ne and demo software. I~espondents will be ranked in order of being best quailed hemal on the conMdemtiona li~ted in the cor~ideration given to the available budget funds for the proje~. Complete Propoeal pac~ge~ will be evaluated by City personnel 1-9 AWARD Once the proposals are opened, the proposals will be evaluated by City Personnel taking into Consideration the cdteria stipulated in the RFP. The City will make an award to the proposer who submits the proposal judged by the City to be most advantageous. The proposer understands that this RFP does not constitute an offer or a contract with the CITY. A contract shall not be deemed to exist and is not binding until proposals are reviewed and accepted by appointed staff, the best proposal has been identified, negotiations with the PropoSer have been authorized by the appropriateleVel of authority within the City, A Purchase order will act as the binding contract. In the event the parties are unable to negotiate terms acceptable to the City, the City may determine to accept the offer of the second highest ranked proposal determined by the selection committee, or it may resolicit propusais, at it's option. The City reserves the right to reject all proposals, to wane non-materiel, technical variances or infirmities in the proposal, to abandon the project or to solicit and re-advertise for other proposals. The City may in its discretion waive any informalities and irregularities contained In a proposal or in the manner of its submittal and award a contract t~reaffer. Proposer warrants to City that it ia not insolvent, it is not in bankruptcy proseedings or receivership, nor ~s it engaged ~n or threatened with any litigation, arbitration or other legal or edminisl~ative proceedings or investigations of any kind which would have an adverse effect on its ability to perform its obligations under the Contract. The award hereunder is subject to the provisions of Chapter 112, Florida Statutas. Proposer shall disclose with their proposal the name of any officer, director, partner, proprietor, as~odate or agent who is also a public officer or employee of the City or any of its agencies. Further, all proposers must disclose the name of any public officer or employee of the City who owns, directly or indirectly, an interes{ of five percent (5%) or more in the propceer's firm or any of it~ branches or affiliate companies. -s0 The proposer shall obtain the prior approval of the City Manager's Office of ell news releases or other publicity pertaining to this RFP or the service, study or project to which it relates generated by the i Proposer or its agents, i1-11 [iC_EN~ES Proposers, both corporate and individual, must 13e fully licensed and certified for the type of work to be iperformed in the State of Florida at the time of RFP receipt. 'l~e ~1 of any proposer that le not i142 I)UBUC ENTITY C~FI~F~ ~n accordance with the applicebM por0one of Section 287.133. Florida Statutes, which reads as follows: ~ nmy . y Eal3glenacontmcttoprovldeanygoed~r~e~sesteaaah~e_ ermtT, may no~ submit a bidon a ~ontract with a public e~-~[~y tor the cemauctien o~ repair of a ~:~ building or pubr~¢ work, may not submit bids on lease~ of real pro~ to a public entity may not be 3 awarded or perform work as a contractor, supplier, subcon~, er conSuttant under a contra~ w~n : any publi~ entity, and may not transact business ~ any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being pieced on the convicted vendor list." If any propcaer violates or is a parbj to a violation of the Code of Ethics of the City of Boca Retort or the State of Florida with respect to this proposal, such proposer may be disqualified from performing the work descnbed in this proposal or from furnishing the goods or services for which the props&al is submitted and shall be further disqualified from bidding on any future proposals for work, goods or services for the City of Boca Raton, A copy of the City and State Ethics Codes is available at the office of the City Clerk. City of Boca Raton, 201 West Palmetto Park Road, Boca Raton, Florida 33432. t-14 DRuG-FREEWORK PLACE Preference shall be given to businesses with Drug-Free Work Pla~e (DFW) programs. Whenever two or more ~oposals which are equal with respect to price, quality, and service are received by the City fo~ the procurement of commodities er c,~]b-~ctual services, a proposal received from a business that completes the attacl~ed DFW form certifying that it is a DFW shall be given preference in the award This Proposal is governed by City of Boca Raton Procurement Code, A COpy of the Procurement Code is available for your review at the Cit3f Purchasing Office, 1-16 POLITICAL CAMPAIGN~ During the term of this Agreement. the Contractor/Pmpceeror any employee o~ a,~sodate, shall not be involved in any political campaign for the Cit7 of Boca Raton electNe office nor make finandal contributionsto any SUCh campaign. The Preposer, if awarded a contract, silall maintain insurance coverage reflecting the minimum amounts and conditions specified herein. In the event the proposeris a govemmentsi entity or a self- insured organization. ¢lifferent insurance requirements may apply. Ml~'ep~entaflon of any material fact, whether intentional or not, regarding the ptopceer's insurance coverage, policies, or capabilities may be grounds for rejection of ~e proposal and me~tssion of any aWarded contrant~ (If on-site training is awaKied) WORKER'S COMPENSATION Compen~tfon Insurance covering all m'npk)yee~ ~ limb I~. ~ ~e shall ~ ~' ~ ~ w~' ~on~ ~" ~ I~, ~~m~ ~m~C~~~M~I- COMPREHENSIVEGENERAL LI.AR;; rTy' The proposer shall procure and maintain, for the life of this Contract/Agreement, Comprehensive General liability Insurance. This coverage shall be on an "Occurrence"basis. Coverage shall include Premises and Operations; Independent Proposers' Products and Completed Operations and Contractual Liability. This policy shall provide coverage for death, personal injury or property damage that could arise directly or indirectly from the performance Of this Agreement. The Minimum Limits of Coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability with a $10,000 deductible. The City of Boca Raton must be named as an additional in~ured. The additional insured requirement is waived if Owners and Proposers' Protective Coverage is also provided, or required. Thirty (30) days written notice must be provided to the City of Boca Raton via Certified Mail in the event of cancellation. BUSINESS AUTOMOBILE L!A_R!!.ITY The proposer shall procure and maintain, for the life of the Contract/Agreement, BUsiness Automobile Liability Insurance. The minimum limits of coverage shall be $500,000 Injury Liability and. Property Damage Lial:,lity. "Comprehensive Form" type policy. per occurrence, Combined Single Limit for Bodily This COverage shall be an "Any Auto" or In the event that the Proposer does not own any vehi~es, we will accep~ hlre~ and non-owned !indicating! coverage thein thefollowing:amounts listed above. In addition, we will require an affidavit signed by the Proposer "Company Name" does not own any vehicles. In the event we acquire any vehicJas throughout the term of his Contrac~Agmement, agrees to purchase "Any Auto" or "Company Name" Comprehensive Form COverage as of the date of acquisition. Propeser's Signature[ 'l'hi~q~ (30) days written notice must be provided to the City of Boca Raton via ~ Mail In the event of cancellation. SUPPLEMENTAL PROVlSION~ The insurance coverage and cendltiona aiforded by this policy(a) shall not be auspanded, voided. canceled or modified, except after thirty (30) days p~ior written nelica by Certified Mag, Return Receipt Requested, has been given to the City of Boca Raton's department thet o~tginated this COntract. 1-18 INDEMNIFICATION/HOLDHARMLESS AGREEMENT The proposer hereby acimowisclges and confirms that the prOp~f price includes the separate and distinct consideration for Indemnification/Hold Harmless. Furthermore, p~ shall, in addition to any other obligation to indemnify the City of Boca Raton and to the fullest extent pawnlttecl by law, protect, defend, indemnify and hold harmless the City of Boca Raton, their agents, c~ted officials and employees from and against all claims, actions, liabilities, losses (including e~=onomlo tosse~), and costs adsing out of any actual or alleged a) bodily injury, sickness, disease or cleath, or irljury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting or claims to have resulted in whole or in part from any actual or alleged act or omission of the Proposer, any subcontractor, anyone directly or ir~lirectly employed by any of them, or anyone for whose acts any of them may be liabie in the I:~'fomtance of the Work; or b) violation of law, statute, ordinance, governmental administration order, rule regulation, or infringement of patent dghts by Proposer in the pedormance of the Wo~; or c) liens, claims or ac~ons made by the Proposer or any subcontractoror other party performing the Work. The indemnificetion obligations hereunder shall not be limited by any limitation on the amOunt, type of worY, er's compenaation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any cost of expanses, including attorney's fees, alxoellate, bar~krUlNCy Or defense counsel fees incurrecl by the City Of Boca Raton to enforce ~ agreement shall be borne by the Prolx~,er. The obligations contained in the Indemniflceflort/Hold Harmlese shall cor~inue indefinitely arid ~ the cancellation, termination, expiration, lal:~e or suspension of this agreement. STATEMENT OF WORK RFP NO. 2000-t 11 PART II 2-1 Work Objective The City of Boca Raton requires a Field Data Collection system that will enable the management of the historical, current and future changes to the City Of Boca Raton field traffic sign and traffic signal inventory. This objective includes an efficient method to build a single point-in-time reference of the City's traffic sign and traffic signal inventory. This objective also includes an efficient method of integrating the dynamic changes in the field after the completion of the project to ensure the currency and accuracy of a sign and signal inventory database in the future so that City staff can maintain the system without reliance on an outside vendor. 2-2 .Background Inforrnaflon The'City of Boca Corporate City limits encompasses approximately twenty-eight miles of land located in Southeast Florida. The area is primarily residential with very little elevation Change. Existing databases The Sign view program developed by CarteGraph Systems is used for the sign database. Sign View database contains approximately 3,700 records with the following attributes: Link ID, link length, route ahead, distance head, position, sign direction, route back, distance back, code, travel direction. The database consists of attributes related to the definition, code and functionality of the sign. The Signal View program developed by CarteGraph Systems is used for the signal database. Signal View database currently does not have any records. It is planned to have ttributes related to the traffic signal poles, the signs and signal heeds attached to the oles, pedestrian signals, in pavement loops, signal cabinet, and equipment in the signal cabinet including conl~'oller, conflict monitor, detectors and any other auxiliary equipment. 2~3 Scope of Work The awarded proposer will be responm'ble for the field inventory of the City of Boca Raton's ign and signal equipmerTt ceptudng digital imagery, location and attribute information .for e pop.u, lation of Carte' Graph's Sign View and Signal View databases. Project includes · spatially indexed color imagery offedng 360 degree views of geography wi~ 100 feet of Ali work accomplished under this contract shall meet the minimum specif~tion outline b~low: Software supplied is Windows 2000 compliant (City reserves option to purchase software) · The X and Y coordinates of the bottom center of each sign and signal equipment accurate to within two feet. for at least 95% of the time · Project based upon NAD 83 datum with 90 con'ection 2-3-1 Extraction (survey) of the listed attributes and the association of existing records The City currently has approximately 11,000 signs of which 3,700 have records within the existing Sign View database. Contractor to extract (survey) the attributes as Jested below and associate the existing database records with the appropriate feature based upon the spatial location identified in the existing feature database record. The attribute population of the Carte' Graphic Sign View databases from the spatially indexed digital imagery inctudes the following: Sign View (Price Proposal Item lA and 2A) · X,Y and Z coordinates of the bottom center of each sign City's established sign type code and description · Spatially indexed digital Image · · Unique idanttfier from existing database when available orthe creation of a new one 2.3-2 Extraction (survey) of the listed attributes f~r Signal Poles, Cabineta and Pedas~an Sign Head Location The City has ninety intersections that include approximately 360 poles and 90 cabinets. As an option, the Contractor is to extract (survey) the attributes for each feature es listed below including the association of features to an intersection within the Signal V'~rw database. Signal View (Price Proposal item 3A ) · X,Y and Z coordinates for each signal poles and signal control box · Spatially indexed digital image · Signal pole type or feature type · Unique identifier Population of additional attributse in the Signal View Databaee from City supplied hard copy eource The City would aiso dasire to include as an option the pol~ulafion of additional attributes in the Signal view database from hard copy sources. Each Signal Pole will have signal heads, signs and pedestrian signals. The attributes of rheas signal heads, signs and pedestrian signals should be built into the database. Sample of hard copy da;~ is attached. The number of features are listed as follows: 1440 signal heads ~0 signs 720 Pedestrian signal heads 2-3.4 Population of addi~onal attributes in Signal View Database to further detail Controllers As an option, the contractor will populate additional attributes into the database including components contained within the signal control boxes including controller type, conflict monitor type, detector types and identification and inductive detector loops. Sample of data attached. The number of features are listed as follows: 90 Controllers · 90 Conflict Monitors · 1440 Detectors · 1440 Inductive Loops · Some Auxiliary Items 2-3-5 Methodology of gathering d&~a and populating database As part of the proposal package, identify the method of gathering data and populating the database along with quality assurance measures. Response to also document method of procedures for the City to update the sign/signal inventory database once the project has been accepted so that City staff may continue updating the system. Any equipment necessary for the City to perform field data Collection necessary for the fiJrther updating of the systems shall be included in the submitted documentation. 2-3-6 View/Extraction Software At the City's option, ~w/Extracfion Sof~wara used for the field data Collection system shall be made available to the City for purchase. Proposal to provide product literature and print s~reens ~f needed to clearly depict bow the software operates and ease of use. 2-3-7 Training At the City's option, training may be required for the View/Extra=fion Software. Training to be provided for upto four City staff. Training program offered shall provide enough instruction for the City staff to be able to navigate the software 'on their own. Proposer to ;identify topics and length of training se~,sion required. :2..4 DeliYerabie6 te be included: · Complete set of spatially indexed digital Imagery accessib~ through vendor viewing software and through Carte' Graph Signal View and Sign V'~w software. Imagery to be supplied on a set of CD's. · Completed Signal V'~w Access 98 database · Compteted Sign V'~ew Acc~s 98 database Installation and training on viewing/extraction software for up to four people (If purchased) Setup and installation of digital image catalog and databases on City supplied hardware connected to City network All items identified above are to be installed and working to the City's satisfaction prior to City!s acceptance of the work. 2-6 Terms and Conditions 2-5.1 Reeuired Response Time Awarded proposer(s) shall be able to begin their assignment within two weeks of written notification. 2-5.2 Proposers Personnel The City shall receive fifteen day notice in the event that a key project member terminates their employment with the awarded proposer. Failure of the awarded proposer to replace the position with a candidate that meets the City's needs may result in cancellation of the contract. The awarded proposer represents that is has or will secure at its own expense, all necessary personnel required to perform the sewicas under this contract. All of the servica~ required hereinunder shall be performed by the consultant or under its direct supervision, and all personnel engaged in pert'orming the services shall be fully qualified and if required authorized or pemfitted under state and local law to perform such services. Any changes or substitutions in the awarded proposem key I~rsonnel, a~ may pe listed in the chart in the questionnaire, must be mede known to the City's project manager and written approval must be granted by the City before said change or subsfitu/Jon can become effective. The awarded proposer warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. The City reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor. 2-6.3 Pricina Proposer shall submit unit pricing for the identified tasks along with any edd'~ionel tasks or hourly rates that may be aPldicabie to this type of project. Rates shall be all inclusive. 2-6.4 Payment Payment will be made based on agreed upon milestones for each project. Proposed payment schedule to be submitted with RFP. ~ City's payment terms are normally net 30 days from final acceptance milestone/project. The Project Manager will make final ir~pection of the sewicas covered by this RFP. The services shall be in accordance with the specifications artd be performed as data~ed in the firms' proposal. Failure in the awarded pto~s responsibility as outlined will result in payment withholding until compliance is received and approval granted. The City receives the right to cancel the project for non perfom~anca. Invoice must reltect purchase order number. ZO 2-s.s Neither party to the Contract shall assign the Contract or subcon~-act it as a whole without the written consent of the other, nor shall the proposer assign any monies due or to become due to him hereunder, without the previous wdtten consent of the contracting City Department. 2-5.6 Modifications of Work The City reserves the right to make changes in the work, including alternations, reducfio~ns therein or additions thereto. Upon receipt by the consultarlt of'the City's notification of a conteml:)lated change, the Consultant shall (1) if requested by the City, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) noti~/the City of any estimated change in the completion date, and (3) advise the City in wdfing if the contemplated change shall affect the Consultant's ability to meet the completion dates or schedules for the particular project. If the City so instructs in writing, the Consultant shall susper~l work ~n the per, on of the work affected W a contemplatecf change, panding the City's de(~ion to proceed wffh fi're change. If the City elects to make the change, the City shall issue a change order and the Consultant shall not commence work on any sUch change until such change order has been issued by the City. 2-6.7 IndePendent Contractor Awarded proposer undertakes performance of the Services as an independent contractor and shall be ' wholly responsible for the methods of performance. The City shall have no right to supewise the methods used, but the City shall have the right to observe such performance. Consultant shall work closely with the City in performing Services under this Agreement. The Consultant shall not receive any City benefits, stipend or privileges afforded by C~ employees. 2-6.8 ComDliancewith Laws In performance of the Services, Consultant will comply with applicable regulatory and other applicable requirements including federal, state, and local laws, rules regulations, ordain, co<~, criteda and standards. 2-6.g Termination of Agreement/Purchase O ~., The obligation to continue semices under this Agreement may be terminated for cause by either party upon seven (7) days written notice of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. City shall have the right to terminate this Agreement or ~uepend performance thereof without cause for the City's convenience upon thirty (30) days written notice to Consultant, and Consultant shall ~,..r .minate or sump?nd performance of se~ on a schedule ..~. bte to City or at the end of this rty (30) day period, at the option of the City. In ~e event of termination or sUSpension for CitY,s '. convenience, City shah I:my Consultant for all services ;:mfom~d through ~ date of notice of termination or suspension. 2-6/10 Nondlaclo~ureof PronHe~rv I~n Consultant shall consider all information provided by C.,ity and all reports, studlea, calculations, and unless such information is available from pu~i~ sources or is a peblt~ record under Flodda law. Cof~sultant shall not punish or disclose proprtetmy information for any pu~ other than the Performanceofthe Se~iceswithoutthe pdorwfi~enautt~a~.afionofCitvorinresponsetolegal process. 2-6.11 UncontrollableF- r -a Neither the City nor Consultant shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non-performing party ceuld not avoid, The term "Uncontrollable Forces- shall mean any event which results in the prevention or delay ~ pedormance by a party of its obligations under this Agreement and which is beyond the reasonable control of the non-performing party. It includes, but ia not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, dot, civil disturbance, sabotage. Ac, ts of God and govemmer~tal actions. Neither party shall, however, be excused from performance if nonper~ormanceis due to forces which are preventable, removable, or remediable and which the non-performing party could have, with the exercise of reasonable diligence, prevented, removee., or remedied with reasormbia dispatch. The non-performing party shall, within a reasonable time of being prevented or delayed from perf~'mance by. an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing ~onfinued performance Of the obligations of this Agreement. 2-~.'12 $ouree.Code All source code. database records, multimedia, and related files created by the Cen~ultent under lhis contract shall become the sole property of the City of Boca Ratcm, with r,,o restrictions whatever placed on their use. 2-6 Time Frarn~Delivery The City anticipates the following time sd'mdule: RFP Opens as stated Evaluation of RFP, Shortlisting of Pm.rx~ers Demonstrations Final Negot~dons with #1 Ranked vendor Award and Council Approval Anticipated Start Date 5 days 5 days 5 days 15 days Late O~tober - Early November 3-I INSTRUCTIONS FOR PREPARING PROPOSALS PART III RFP 2000-11 t PROPOSAL FORMAT Proposers shall prepare their proposals using the following format. Proposers are encouraged to label/tab their submittal using the bolded headings given below. In preparing proposals, proposers should assume that the City has no previous knowledge of their products or capabilities. Emphasis should be placed on clear, complete presentation of factual information. All sections of the proposal should be prepared and submitted in a straightforward, economical manner. Exl~ensive binding, elaborate artwork, or other embellishments that improve a proposal'$ appearance without affecting its content are discouraged. F~ Letter of Transmittal - This letter will summarize in a brief and concise manner, the proposer's undemtanding of the scope of work and make a positive commitment to timely perform the work. The letter must name all of the pamons authorized to make representations for the proposer, including the titles, addresses, and telephone numbers of such parsons. An authorized agent of the proposer must sign the Letter of Transmittal indicating the agent's rifle or authority. The proposal shall name all persons o~ enlJlJes interested in ttm proposal as principals. Tl~e proposal must declare SSt it is made without collusion wi~ .pereo, or .~.fi'ty .s. ubmitfJ,§ a proposal pursuant tO ~i, RFP. The letter Si*~' tWO pages m ~engm. Statement acknowledging receipt of each addendum issued by the City. The Field Data Collection System functionality check'list shall be completed and submitted. Completion of the attached Reference questionnaire. Response must be on ~ Cib/ provided form. Upon request, the proposer may be required to p~ovide a complete list, including customer name and location, of its Field Data Collection System installations with dates the systems were sold and the current status (to be installed, being implemented, operational, etc.) of each installation. The City reserves t~he right to request or contact additional or different references from the propo~er's customer list. The cost section must completely enumerate all costs and pdcing options associated with the system components and services to be provided by the pmpceer. Prices for software components, maintenance, training, and related ~ervices must be individually enumerated and cleady lde~3~;ed on the price proposal form. All unit prices must be quoted F.O.B. destination. The pmpeesr must indleat~ e~3alatton factom for maintenerme ~eta in their pml~3~al for future yearn, Maintenance agreement to include a CPI index reference. Any increased rate adjustment will be based on tile Consumer Price Index (CPI-U, 1011/00 being the base) not to exceed 5% per year, Technical specification sheet~, product brochures, and similar printed matedal shall be submitted in section H that dearly details the View/ExtractiOn soflware proposed. , H. Me~odoloav/M et hods/'l'i me Line Compledon of City form identifying methodology u~ed in collecting data from start to finish, methods to update the database and include a time line for completion Of City project. Timeline to address deliverables and payment schedule. Tr~ininq Proposer to detail training o-utJine and amount of training required to give City staff basic understanding of View/Extraction software so that they have the knowledge to operate on their own. J, Other 1. Provide evidence of current levels of insurance in areas identified in Proposal. Submission and completion of City provided forms for acknowledgment of partnemhip, individUal or corporation. 3, Submission of Software IJce~se agreement Additional Data - Any additional information which the progo~ considem pertinent for consideration shovid be included in a separate section of the prol:X~al. The City solicits a statement about why the prOlX),$e¢ feels its software wovid be the most ~ effective to the City. EVALUATION OF PROPOSALS-PART IV RFP 2000-111 EVALUATION METHOD AND CRITERIA The City will evaluate proposals and will sal~-~t the proposer which meets the best interests of the City that is within the City's budgetary limits for this project. The City reserve~ the right to award or not award any combination of the optional bid ~tems. The City shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The City's decisions will be final. All proposals will be initially evaluated for meeting the required features, completeness and compliance With technical specifications and other requirements Presented in this RFP, including any Presentations Or clarifications of the RFP. Substantial deviations from specifications or other requirements of thi~ RFP will result disqbalification of the proposal. The following criteria shall be utilized in the evaluation of the proposals: Price O'he City's estimated budget for this project is $ 85,000) Product Propoaed Methodology Method for future updating system by City 8taft Software Functionality Technical Soundness of Proposal submitted Digital Imagery data Population of Database Qualifications of the Finn Experience in Stated Criteria Support Services Training Options & Features FROM GEOSPAN CORP, RFP 2000-11 ~ Item Description 5A pof:~lat~o~ of ad,:i[-onat at~ibuteS in Signal TO t5617426295 P. 19 Est. U~ Total Oty P~ce Pdce 7A The number of fea~res are listed aS · 90 C~nt~ollers ~ Ccnfli~ Mon~ors S~e~x~ I~ms ~~ ~ · 1 ~ S /~o imag~ ~ ~d h~C su~in9, ~ ~t 8A S /v~ IOA Obher costs assec~atecl wi~ pmje~ 2. Ac~e~m~&~w~R~P Y,-..&_ No.___ F~OataC~Sy~mnfun~am~ayChe~-ast Yes ~, I~ Pmpe~ers Name: 1.? PRICE PROPO6AL FORM RFP 2000-111 In ac~. rdance w~h ~,e r~uirement~ supples, ~ui~ ~er~ and su~is~n n~ Pm~ a~ and ~e~ ?n~t~ P~r wh~ ~ d~ ~ be ~n ~e E~ item Description Q~ Field capture and geo-referen~ of digi~l ~mage~ for s~t 1 Lane miles of ncn divided roadway 350 $~r lane 2 3 4 Set-upand Ins~la~nof Digital lmage catalog ILs. % ~eec and Oela~ases cn City supplied hare'warn connected to City ~mwork. inc,~udes a~l travel c~sts and labor Total $,,,/ooo Optional Bid Items, Unit Priced At~bute Costa Pri~e per elgn for the ext~ction (~urvey) of t~m ~ attributes and !A ~on (survey) ~,, ~te lis~d ~ 1t,000 S /.~' Sign View $ ]._..~_.~ ' X.Y a~'d Z coord~ate$ of the bottom center of eic~ sigrl · CJ~$ established Skjn type c~le ~ descriplion · Speffatly indexed digflat Image · Un~=ue ident~l'~' fr°m exfafing clatabase when aval/able ~ lhe a.ea~ion of a new one ZA Relation of exis~,g reco~:ts p~- sign 3,700 i~aon for ~e ~n (su~) ~ ~ ~. ~ --- (~ ~0) S~ * X.Y a~d Z ~:x~.d'mate~ ~. eac~ signal i:~::~ ~,~d sk3nai c~n~.~ b<~z View database from City sapplied hand ¢epy source ~ta The nurra3er of feeltams are ~.ted as f~lows: · 1440 signel I.:eads · S40 s~gns · 720 Pe~ie~r/an ~ignal heads 2.6 : FIRM'S QUALIFICATIONS I REFERENCES FOR SIMILAR INSTALLATIONS RFP NO. 2000-111 Prol~x~ser to ident~y a rain-hum of three references for Field Data Collection and at~bute population that are most similar to the City of B<~.a Ra~n15 sco~* of W~i'~ Additional referent, es may be submitted as an attachment. 1. Company/Entity Name: Address C~, State, Zip: Project Man~' of Entity: Phone No.: Propose~ Project Manager for identified project: Approximate number of lane miles provide~ with digital image~': Divi~ed: Nondivided: Name and Version of Software supplied: Type of attributes populat~l: Comments.' 2. Company/Entity Name: Address City. State, Zip: Project Manager of Entity: Phone No.: pn:)f:~ers Project Manager for identif~d proje¢~ Approximate number of lane miles provided with digital imagery: Name and Vets~n of Soft, ware supplied: Comment~; 3. Company/Entity Name: City, State. Zip: Phone No.: ,, pmposem Project Manager for ~ i~'oje~ Approximate numl~er el lane ~ provided ~ digital Imege~: Nonclivtd~: Type of am-ax~ ~: is ~art Dat~ of I:~o~: T'~.: Slart Date of Project: _. FIRM'S QUALIFICATIONS I REFERENCES FOR SiMi~R INSTAL~ON8 RFP NO. 4. Co~nylEnfi~ Na~: ~dr~s Ci~, S~m, Zip: Proj~ Manag~ of En~: Phone No,: Pr~m Pm~ Man~er ~t ~en~ ~, ~ numar of lane mil~ pmvid~ ~ffi d~l i~: DbmS: Nond~: Na~ and V~ of SO~ ~p~: T~ of ~n~ ~: QUESTION~IRE~ 1) ~ you ~ve a ~IN o~m~de~ ve~ ~ ~m ~r m~~? 2) ~ y~ ~e ~ a~l~ ~ ~ ~ ~ ~ in~ p~ ~?y~ 3) Iden~ Wa~ Pe~ a~ ~am ~ ~ , 4) Is Digital Imagery in Color or Black & W~ite: : 5) Identify any assistance required from the City:. 6) Identify Project Tearn Nallli T~a/Pn3jlct Re--it7 Yeal's wib'l F'~'m Project Manager 7) Ava'lability: InclIcetecurm~t and anticipated w~Idoa~tttat may effect ~e CitY'S ar4~l~eed project sct',edule I. Methe'J~----~avl~ime Line/Payment Schedule The proposal shall identify methodology used in collecting data ~om start to finish and include a time line for completion of City project with proposed payment schedule. (this may be submitted as an attachment) Proposer to also include documented method of procedure for the City to update the sign/signal inventory database onoe the project has been accepted. Any 'equipment necessary for the City to perform field data collec'don necessary for the further updating of the systems shall be identified. Objective for C~ is to be self sufficient in maintaining the system. Response to incorporate scenario in which the City purdnaese the V'mw/Extra~:tion Software and scenario where sol.are is not purchased. (this may be submitted as an attachment) 2O ..... SYSTEM FU NCT1ONALITY CHECKLIST To be c~,r,6k~,~ed for evaluation, proposer shall complete the following check, list. Acceptable responses fo~ column I are 'Y' for yes and 'N" for No. A yes response ~C' shall mean ltmt the firm ~'~plies wi~ the statement 100%, If the fiml does not folly comply with the statement, thana no 'N' response shall be givefl. Whenano re~on~e ia given, the vendor shall identify tfle~r diffemnc, e($)/deviatJon~ wfth re~mnce to ~he item number identi~ed on a separate page c/ea#y labeled as ,such. All statements shall be answered truthfully and accurately. EverY box shall be complete~ wittl ooe Of tile identJ~ed responses_ The City reserves the right to request product literature to su0Mantiate a response. Comp//es Functionality Statement w~h $~tement YORN Rsepor~e 1 V~ewlExt~=cfroi~ SO~wmu is Windows 2000 I. 2 The X and Y c~3~lin&~ of the bo~3m centa~ of sech Mgn and signal equipment are accurate fo within two fset, for at Isest 95% of the time 3 Prc,~,e~. Base~ Ul:X;m NAD 83 da~,m with 90 4 Complete set of spati~ly indexed digital imagery accessible through vendor software and through C~rte Graph Signal V'~v and Sign View Software ma~ to th. Ck'y of P, aton as a of CO'a. i 6 Completed Sign V'mw Access 98 database pmvk~e~ to the City of Boca Rato~ es a deliverable 7 Set-up and ins'~z~ of d~;~; image catalog and databases o~ Ck~ s~p~ieq neiwo~ hardware, included Name of Proposer:. __ 33. PROM 8EOSP~N CORP. TO 156174.~'6298 P.25 ~ ~111 ~ w~h the bM ~ ~ ~ ~ bM ~ ~e. ~e ~ ~r ~ ~ ~ · e corm ~g t~ ~- BUS--SS ~D~ of PRO~SER: Addre~ Cit~ Telephone No. FedL, ral ID. No. SIGNATURE OF PROPOSER If an Individual: as If a Partnership: Fax No, S~amr~ , bus.ss ' If a Corporation: (a Corporation) by: TiOe: Attest: (SEAL) NOTARY I~IC: STATE OF: _COUIVFY OF: TAe~x. go~/A~n~ M~ ac~,*~/~'e ~ f~ ..~' .... ~,~ NOTARY IR.,'BLIC SIGNATL~,F~ 8TATEMENT OF NO RESIN:)NSE 22 ff you are not proposing on this service/commodity, please complete and return this form to: City of Boca Raton Purchasing Division, 201 W. Palmetto Park Road, Boca Retort, Florida 33432. . Failure to respond may result in deletion of your firm's name from the vendor database for the City of Boca Retort. COMPANY NAME: ADDRESS: TELEPHONE: SIGNATURE: DATE: We, the undemigned have declined to submit a proposal on the above because of the following reasons: spececeaon.~Scope of Work too "tight", i.e., gearect towa~! Ixar~l or manufacturer only (exl:4ain below) Insufficient time to re~l~x~cl We do not offer this product, service or an equivalent Unable to meet bond requirements _Spee, Jflcationa unclear (e_~n below) _Other (sl:~.,ify below) REMARKS: PURCHASE ORDER CITY OF BOCA RATON 201 W'. PALMETTO PARK RD. BOCA PA'tON, FLORIDA 33432-3795 PHONE: (561) 393-7871 FAX: (561) 393-7983 P.28 012~49 1 1 CONTRACT NO.: PROJECT NO.: ACCOUNT NO.: 11886 GEOSPAN CORPORA'lION 10900 73RD AVENUE NORTH SUII~ 1~ MAPI.EGROVF-, MN 55369 ORDER DAT]~; F.O.B,: 51_Q-1232-591.64-30 __ :.T~___RMS: ---- ............ ~'~-~BY DATE: CITY OF BOCA RA'ION INFOg.MATION TECHNOLOGY ~01 W PALMEI'IO PARK RD ROOM 160 BOCA RATON, FL 33432-3730 12/18/00 DES'I1NATION NE'r/~0 I FIELD DATA COLLECTION OF SIGN & SIGNA~ IbB/ENTORY 83127.50 EA 1.0000 83127.50 C~ RFP IT,S 1,2,3,4,11%, 2A, 3A, 42%, SA, 6A 7A PaND ON~ YEAK ANNU/%~ MAINTENANCE SUPPORT INCLUDED AT NO CHAKGE. SOFTWARE; GEOVISTA SI/RV~RYOR VERSION 1.3 TOTA.T., 83127.50 ALL TEP~S, CONDITIONS, PRICES & SPECIFICATIONS OF RFP 2000-111 AND SUBMITTALS RECEIVED FKOMGEOSPAN IN CONNECTION WITH P~FP 2000-111 SRALL APPLY COORDINATE WOI~K SCHEDULE WITH SEANMCGIb~I, 561-393-7880 BILLING TO B~ ~TIgMZ~ED F0R%'EILIFICATIONWiTH PRICE FORM APPROVED BY COUNCIL: 11/14/00 3-E-2 AUTHOEI~.ED BY ~ ~ TOTAL P.28 FROM 6EOSPAN CO;~P. TO 15617426298 P.27 The undersigned propOser in accordance with Flodda Statute 287.087 hereby certifies that -- does: (Name of Business) 1_ Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the work place and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the work place, the business'$ pOlicy of maintaining a drug-free work place, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for . drug abuse violations. + Give each employee engaged in providing the commodities or contractual services that are under bid acopy of the statement specified in subsection (1). In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo ¢ontendere to, any violation of Chapter 1893 or of any controlled substance law of the United State or any state, for a violation occurring in the work place no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if Such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free 'work place through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Proposer's Signature Requested City Commission Meetin~ Dates [] March 20, 2001 [] Al~117~ 2001 [] May 1,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM I. AGENDA ITEM REQUEST FOIx~,. Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 200l (5:00 p.rm) April I8,2001 (5:00 p.rn.) Requested City Commission Meetin~ Dates [] May 5, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3,20Ol Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative . . [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Review of Proposed Change Order to Construct 100 Block of Ocean Avenue (Seacrest to 1st Avenue) -- Recommendation to not proceed at this time. EXPLANATION: City !staff had approached the general contractor (Burkhardt Construction) asking if they would holdl their unit/quantity pricing for the completion of the 100 block of Ocean Avenue (which had previously been deleted from the Ocean Avenue Promenade Project). Burkhardt Construction saidithat they would, and an outline of those costs are attached. Upo~ review of the eady conceptual plans for the Civic Center Complex (Strategic Initiative 6.111), it was felt that it would be best to hold off on completing the improvements to the 100 block until the Civic Center Complex planned improvements are more cleady defined. PROGRAM IMYACT: If the 100 block improvements were to proceed now, they would match the existing imp~'ovements on the rest of Ocean Avenue. They might not, however, match the planned improvements that would be a part of the Civic Center Complex (improvements which are yet to bp defined). S:kBULLETIN~FORMSkAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: Burkhardt Construction is willing to hold their unit pricing at the June, 2000 level, if the project were to go forward at this time. It would be unfair to ask them to hold pricing much beyond the next 30-60 days. Therefore, either the project should go forward (at current pricing) or it should not go forward and the City should release the general contractor from his bid prices. ALTERNATIVES: To go forward with the completion of the Ocean Avenue Promenade Project in the 100 block of OCean Avenue. De~rtment Hea~'s S~atare Capital Improvements Department Name City Manager's Signature City Attorney / Finance / Human Resources S 5B ULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC I BID PROPOSAL ; .IFROM i BURKHARDT CONSTRUCT[ON, INC. 11400 ALABAMA AVE., #20 TO: PROJECT: ARCHITE OR ENGINEE ADDEND~: JBID DATi: !WEST PALM BEACH, FL. 33401 iATT: DENNIS E. HAYNES TELEPHONE: 659-1400 FAX: 659-1402 CITY OF BOYNTON BEACH 1100 E. BOYNTON BEACH BLVD. !BOYNTON BEACH, FL 33425 !OCEAN AVENUE PROMENADE PHASE 21 ; 066-2413-00/KR .~T: GEE & JENSON ' ENGINEERS-ARCHITECTS-PLANNERS, INC. F~: ONE HARVARD CIRCLE WEST PALM BEACH, FL 33409 #1, 5/19/2000 JUNE 8, 2000 @ 2:30pm Bid Proposal Page 1 of 5 ITEM NO. BID ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT A ROADWAY DEMOLITION MOBILIZATION 1 LS $68 850.00 $69,850.00 !MAINTENANCE OF TRAFFIC I LS $34,150.00 $34,150.0N UNCLASSIFIED EXCAVATION 500 CY $16.00 $8,000.00 4 FILL 0 CY $16.00 $0.00 5 'PAVEMENT REMOVAL (2" THICK) 0 SY $4,30 SO.ON , PAVEMENT REMOVAL (4.5" THICK) 3450 SY $12.85 $43,642.5{' PAVEMENT REMOVAL (6.5" THICKi 0 SY $16.75 $0.0C CONC. CURB & GUTTER REMOVAL 870 LF $6,25 $5,437.501 CONC. CURB REMOVAL 7101LF $3.55 $2,520.50 10 CONC. SIDEWALK REMOVAL 550]SY $15.50 $8,525.00 11 CONC, PAVER REMOVE & RESET 275 SY $37.00 $10,175.0r~ 12 CATCH BASIN REMOVAL 0'EA $700.00 $0.0{3 13 24" HDPE PIPE REMOVAL 0~ LF $25.00 $0.00 14 CONCRETE BOLLARD REMOVAL 0 EA $105.00 $0.00 15 'GRASS & TOPSOIL REMOVAL 0: SY $4.00 $0.00 1'6 RELOCATE FIRE HYDRANT 17 RELOCATE BACKFLOW PREVENTER 1 EA $2.635,00 $2,635.00 18 WOOD FENCE REMOVE & RESET 0 LF $12.30 $0.0{3 19 GUARDRAIL REMOVAL 0LF $12.30 SO.ON 20 SIGN & POST REMOVAL 4 EA $40,00 $180.00 21 ~ LIGHT POLE BASE REMOVAL 0 EA $I35,00 SO.ON 22 ELECTRICAL HANDHOLE REMOVAL 0~ EA $12.00 $0.00 23 ELECTRICAL CONDUIT REMOVAL 0 LF $1.50 $0.00 24 REMOVE & REPLACE SEWER MAIN 370 LF $51.00 $18,870.0C 25 4" DiP WATER MAIN 0[LF $110.00 $0.00 26 8"x4" TS&V 0'EA $2.400.00 $0.00 27 PLUG 4" WATER MAIN 0~LS $645.00 $0.00 28 REMOVE & REPLACE 2" VENT P! PE 0'LF $6800: $0.00 29 : REMOVE TREE 0,EA $1 260.00 $0.00 30 RELOCATE TREE 1EA $235.00~ $235.0{3 31 'REMOVE SHRUB 35 EA $20.00i $700.0{3 SUBTOTAL ROADWAY DEMOLITION $209,380_50 Bid Proposal Page 2 of 5 ITEM NO BID ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT B ROADWAY VALLEY GUTTER 0 LF $9.40 $0.00 MODIFIED VALLEY GUTTER 292 LF $9.40 $2,744.80 TYPE "F" CURB & GUTTER 1030 LF $9.40 $9,682.00 MODIFIED TYPE "F" CURB & GUTTER 24OLF $10.00 $2,400.00 5 6" FLUSH HEADER CURB 1158 LF $10.00 $11,580.00 12" FLUSH HEADER CURB 188 LF $11.70 $2~199.60 TYPE "D" CURB 165 LF $11.70 $1,930.50 5' CURB TRANSITION 6. EA $50.00 $300.00 8" LIMEROCK BASE 1725 SY $11.30 $19,492.50 10 4" LIMEROCK CU ~B PAD 646 SY $6.40i $4,134.40 1 ! 3/4" TYPE S-3 PAVEMENT 1725 SY $3.35, $5,778.75 12 1-1/4" TYPE S-1 PAVEMENT 1725 SY $3.70 $6,382.50 13 CONCRETE PAVERS (SlDEWALK~ 815 SY $43.00~ $35,045.00 14 CONCRETE PAVERS (ROADWAY) 975 SY $85.00 $82,875.00 ? 5 CONCRETE SIDEWALK (4" THICK) 0 SY $35.00 $0.00 16 CONCRETE SIDEWALK (6" THICK) 50, SY $37.00! $1,850.00 17 HANDICAP RAMP 4 EA $300.00~ $1,200.00 18 CONCRETE DRIVEWAY APRON 121 SY $37.00 $4,477.00 19 CONC. WHEEL STOP REM/RESET 0 EA $12.50 $0.00 20 6" SOLID TRAFFIC STRIPE (THERMO) 1200 LF $1.10 $1,320.00 21 24" SOLID TRAFFIC STRIPE (THERMO) 60 LF $3.00 $180.00 22 DIRECTIONAL ARROW (THERMO) 2EA $60.00 $120.00 23 RAILROAD SYMBOL (THERMO) 0 EA $120.00 $0.00 24 SIGNS 4. EA $235.00' $940.00 25 SIGN POSTS 4 EA $120.00 $480.00 26 REFLECTIVE PAVEMENT MARKER 2'EA $15.00 $30.00 SUBTOTAL ROADWAY $198,142.05 C STORM DRAINAGE 15" RCP 0 LF $26.00 $0.0C 18" RCP 0 LF $32.00 $0.06 24" RCP 382 LF $33.00 ' $12,606.001 48" RCP 0' LF $120.00 $0.00 24" HDPE PIPE 0 LF $90.00 $0.00~ EXFILTRATION TRENCH 0 LF $70.00 $0.00 TYPE i.T.G. INLET - 4' DIA. IEA $2,500.00 $2,500.00 TYPE I.T.G. INLET - 5' DIA. 1 EA $2,850.00 $2,850.00 TYPE I.T.G. INLET - 8' DIA. 0 EA $9,000.00 $0.00 10 TYPE I.T.V. INLET- 4' DIA. 0 EA $2,400.00 $0.00 1 t DRAIN MANHOLE - 4' DIA. 0 EA $2,500.00 $0.00 12 DRAIN MANHOLE - 5' DIA. 0 EA $3,300.00 $0.00 13 DRAIN MANHOLE - 8' DIA. ' ............... 0 EA ' $9,700.00 $0.00 14 CONTROL STRUCTURE 0' EA $11,350.00 $0.00 15 ,36" STEEL SLEEVE 0 LS $30,000.00, $0.00 SUBTOTAL STORM DRAINAGE $17,956.00 Bid Proposa~ Page 3 of 5 ITEM NO. IBtD ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT D LANDSCAPING , FOXTAIL PALM 2 EA $1 020.00 $2,040.00 2 .LAUREL OAK 9 EA $850.00 $7,650.00 3 '1 GAL. SHRUB 350 EA $7.00 $2.450.00 4 3 GAL. SHRUB 143 EA $16.00 $2.288.00 5 MULCH 15 CY $70.00 $1.050.00 6 SOD 23' 0 SF $0.85 $1.963.50 7 10 GAL. POTTED TREE 0 EA $220.00 $0.00 8 POT (TERRA-COTTA) 0 EA $750.00 $0.00 9 TREE GRATE W/FRAME (PALM) 1 EA $2.100.00 $2.100.00 10 TREE GRATE W/FRAME (OAK) 9 EA $2.100.00 $18.900.00 I1 BENCH 5 EA $765.00 $3.825.00 12 TRASH RECEPTACLE 5 EA $1.300.00 $6 500.00 13 ;ART DISPLAY PLATFORM 1 EA $5.000.00 $5,000.00 14 iENTRY SIGN 2 EA $7,400.00 $14.800.00 15 'URBAN COLUMN 33 EA $1,170.00 $38.610.0(; 18 TREE BARRICADE 25 EA $200.00 $5,000.00 SUBTOTAL LAN DSCAPING $112,176.51~ E .IRRIGATION ' LS $1"1,788.65 Bid Proposal Page 4 of 5 BID iTEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT F ELECTRICAL RECEPTACLE, 20 AMP GFI 25 EA $20.00 $500.00 WALL PLATWP 9 EA $8,00' $72,00 CAST FS BOX - 1 GANG 9 EA $30.00 $270.00 THHN WIRE #12 24.4 CLF $6&00 $1,586.00 i THHN WIRE #10 39.3 CLF $75.00, $2,947.50 THHN WIRE #8 100.58 CLF $88.00 $8,851.04 7 .THHN WiRE ~ 193.74 CLF $117.00 $22,667.58 THHN #350 MCM 0,CLF $1,900.00 $0.00 9 THHN WIRE #3 0 CLF $175.00 $0.00 10 30 AMPS DISCONNECT, NEMA 3R 0 EA $235.00 $0.00 11 PANEL BOARD, 208/120, 225A 0 EA $4,450.00: $0.00 12 15-50A-1P, 120V, 10000 AIC 0 EA $21.00, $0.00 13 7-225A-3P, 240V, 22000 AIC 0 EA $115.00: $0.00 14 HANDHOLES - 4'x4'x3'D 2~ EA $2,000.00 $4,000.00 15 SA 175W MH / 17' FLUTED POLE 16EA $3,400.00 $54,400.00 16 SB 400W MH/30' ALUM. POLE 2 EA $2,325.00 $4,650.00 17 SC 150W MH / GROUND MOUNT 6 EA $655.00 $3,930.00 18 SD 100W MH / TREE WELL MTD. 0 EA $790.00: $0.00 19 SE 4' LONG 1 LAMP SIGN FIXTURE 4 EA $555.00! $2,220.00 20 CONCRETE POLE BASE 18 EA $465.00 $8,370.00 21 U/G DUCT BANK - 3/4" PVC 300 LF $3.00 $900.08 ;22 U/G DUCT BANK - 1" PVC ........ 190:LF ................ $3.25; $617.50 23 200 LF $3.50' $700.00 U/G DUCT BANK - 1-1/4" PVC ~4 U/G DUCT BANK - 1-1/2" PVC 2430 LF $3.80~ $9,234.0C 25 U/G DUCT BANK - 2" PVC 0LF $4.10! $0.00 26 ROD, CU CLAD, I0' LONG, 3/4" DIA. 18EA $55.00 $990.00 27 BRONZE COUPLING, 314" DIA. 18; EA $8.00: $144.00 28 BARE CU-8# 2; CLF ~ $235.00: $470.00 29 6" GALVANIZED SLEEVE 0 LF 30 100 AMP 120/240V POWER PANEL 0 EA SUBTOTAL ELECTRICw~L $120.00 $0.00 $965.00, $0.00 $127,519.62 TOTAL BASE BID $673,933.32 ALLOWANCE NO.1 1 LS -- $8,000.00 TOTAL BID AMOUNT $681,93,3.32 Bid PrOposal PageSof5 V-CONSENT AGENDA ]'TEH 3. CITY OF BOYNTON BEACI' AGENDA ITEM REQUEST FORM Requested City Commission Meetin(3 Dates Date Final Form Must be Turned in to City Clerk's Office Requested CibJ Commission Meetin(~ Dates Date Final Form Must be Turned in to City Clerk's Office [] March 20,2001 [] Apffi 3, 2004 [] Apd117, 2001 [] May 1, 2oo4 March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) [] May 15, 2001 [] June 5,2001 [] June t9,2001 [] July 3, 2001 May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) Jun~ 20, 2001 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Staff recommends the approval of State Housing Initiatives P, artnership (SHIP) grant funds ifor the purchase of: · i 424 SW 10t~ Avenue by Harold & Renante Philistin in the amount of $15,000.00 · i 1629 NE 3rd Street by Endque and Mada Olivares Duran in the amount of $16,359.00 ExpLANATION: The City of Boynton Beach's First Time Homebuyer program was designed to create assistance for parsons of very Iow, Iow and moderate income to purchase a single family home in the city. The Philistin's are a fatally of four (4) certified as Iow income. They ara investing $4,567.00 of their own funds towards the purchase. The Olivares- Duran's ara a family of six (6) certified as very-low income, who have invested $2,538.00 towards their §ome. All applicants are required to invest a minimum of $1,500.00 towards any purchase. PROGRAM IMPACT: This program assists first time homebuyers achieve the "American Dream" of home~wnership with down payment and closing cost assistance, with the City holding a second, silent mortgage on th~ property for a period often (10) years. FISCAL IMPACT: The funds come from SHIP grant funding received in fiscei year 1998/1999 to be expended by June AL TI;RN ,TIVE S://~one. F Department I~d*s'Si~nat-ure Department of Development Division of Communi~ R~evelopment Depadment N~e City Manager's Signature City Attorney / Finance / Human Resources CITY CITY OF BOYNTON BEACH COMMISSION AGENDA APPROVALOFBILLS March27,2001 Sunbelt Title ....................................................................................... $15,000'00 SHIP Grant for Harold & Renante Philistin to purchase 424 SW 10~ Avenue, Boynton Beach · Pay from Federal Grants Fund 105-3242-513-49-17 = Clyne & Self ........................................................................ $ 16,369.00 SHIP Grant for Enrique Olivares-Duran & Maria Rueda deOlivares to purchase 1629 NE 3r~ Street, Boynton Beach Pay from Federal Grants Fund 105-3242~513-49-17 THIS BILL IS APPROVED AND VERIFIED FOR PAYMENT BY THE DEPARTMENT HEADS INVOLVED. Diane Reese, Finance Director Requested City Commission Meeting Dates [] March 20,2001 [] April3,2001 [] April 17,2001 [] May 1,2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM K. 1. a. AGENDA ITEM REQUEST FOlk,. Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City. Commission Meeting Dates [] May 15, 2001 [] June 5,2001 [] June 19,2001 [] July 3,2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 200t (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the April 17, 2001 City Commission Agenda under Consent Agenda. The C~mmunity Redevelopment Agency recommended that the subject request be approved. Staff also recommends that the subject request be approved. For further details pertaining to this request see attached Department of Development MemOrandum No. PZ 00-01-063. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCP, JaW~ON: LOTS 14 & PORTION of 15 BLOCK 1 HAPPY HOMES I-I~IGHTS Lot Frontage, Lot Area, and Rear Setback Robert Dwelle Willie Ward Lots 14 & 15 Block 1 Happy Home Heights Request for relief from the City of Boynton Beach, Code of Ordinances, Land Development Regulations, Chapter 2, Zoning, Section 5.f.2.a. to allow a single-family home on a substandard lot zoned R-2 lot including variances for lot frontage, lot area, and rear setback. PROGRA~IMPACT: N/A FIscAL I1VIPACT: N/A ALTERNATIVES: ~',~,~ N/A \\CH~ S:kBU] ~Di~c't~ o][l~e~ fo~me-~at r City Manager's Signature Director or'Planning ~fi{d going City Attorney / Finance / Human Resources AiNSSHRDATALPlanning~SHARED\W~PROJECTSkLots 14 & 15 Block 1, Happy Home Heights, 4-17-01,200l.dot LETrNkFORMSkAGENDA ITEM REQUEST FORM.DOC DEVELOPMENT SERVICES DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM #01-063 Staff Report Community Redevelopment Agency Board and City Commission Meeting Date: April 4, 2001 File No: ZNCV 01-004 - Lot frontage, lot area, rear setback Location: Lots 14 & 15, block 1, Happy Home Heights Owner: Willie Ward Project: Building a single-family home on parcel zoned R-2. Variance Request: Request for three (3) variances from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5, F.2.a. to build a si.ngle- family home on a substandard lot zoned R-2: 1)' to allow an 8.87-foot reduction from the twenty-five (25) foot rear yard setback required by code to allow a 16.13-foot rear setback; 2) to allow a 4.25-foot reduction from the minimum of sixty (60) foot frontage required by code to al! ,v a 55.75-foot frontage; and 3) to allow a 704 square feet reduction from the minimum 6,000 square foot lot area required by code to allow development of a 5,296 square foot lot. BACKGROUND The subject property and surrounding neighborhood is currently zoned R-2, single and two- family residential distdct (see Exhibit "A" - location map). The Happy Home Heights subdivision was platted in 1924 with typical lot frontages being 40 feet, and typical lot areas at 4,000 square feet; non-conforming by today's zoning standards (see Exhibit "B" - section of Happy Home Heights Plat). The parcels on the sides of the subject property ara both developed. Robert Dwelle of Boynton Beach Faith Based Community Development Corporation (CDC) is raquesting the above-raferenced variances. The CDC is proposing to assemble thrae (3) parcels to craate two (2) equally sized parcels with the purpose of constructing two (2) single- family homes as part of their affordable homes program (see Exhibit "C" - survey). The three (3) parcels have a combined frontage of 111.5 feet, and a total area of 10,592 square feet. The parcel as a whole does comply with the current site development regulations for the R-2 zoning district, if the intention was to build a duplex. By creating two (2) equal smaller parcels, with the intention of building two (2) single-family dwelling units, the resulting lots become non-conforming for single-family homes per R-2 zoning regulations. Page 2 CDC variances File No. ZNCV 01-004 The requirements to build a single-family dwelling unii ~i~hin the R-2 zoning district, compared to the subject lets are as follow: -required lot frontage: 60 feet -proposed lot frontage: 55.75 feet -required lot area: 6,000 square feet -proposed lot area: 5,296 square feet -required building rear setback: 25 feet -proposed building rear setback: 16.13 feet The construction of a single-family home with the above referenced characteristics requires the three (3) variances as described herein. staff surveyed the area and it was observed that the majodty of dwetling units in the neighborhood are detached single-family homes, built on substandard lots, and with some of them having either front or rear setback deficiencies. City records show that a total of fifteen (15i properties within the Happy Home Heights subdivision have been the subjects of variance approvals since 1963. A breakdown of a portion of these approvals is as follows: ten (10) for rear setbacks, six (6) for total lot area, and seven (7) for lot frontage. There are of course other adjacent units that were constructed prior to modem site regulations and are therefore legal non-conforming. ANALYSIS The code states that the zoning code variance can not be approved unless the board finds the following: a. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b. That the special conditions and circumstances do not result from the actions of the applicant. c. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would depdve the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. e. That the variance granted is the minimum variance that will make possible the reasonable use of the land, building, or structure. That the grant of the variance will be in harmony with the general intent and purpose of i this chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental to the public welfare. Staffi reviewed the requested variance focusing on the applicant's response to the above criteria contained in Exhibit "D". In 1975 the City adopted new zoning regulations which caused many parcels to become legally non-conforming, including the Plat of Happy Home Heights with Page 3 CDC vadances File No. ZNCV 01-004 typical lot widths of forty (40) feet. and typical lot sizes of 4.000 square feet. Staff verified on site that the substandard conditions still exist. Consequently, a large number of those parcels have been developed for single-family homes. Staff concurs with the applicant that the proposed homes will be consistent with the surrounding community, therefore, satisfying criteria "d" above. Staff als<: concurs with the applicant that the denial of the variances would leave the undesirable options of constructing a duplex or a large single family home (or a typical single family home on an oversized lot). Although the duplex would contribute to the affordable housing options for the areA, it would not meet the goals of the CDC and city's housing initiative which emphasizes home ownership. With respect to the second option, the construction of a single-family home on an oversized lot would not represent an affordable option due to anticipated value and product costs. Therefore, it is the opinion of staff that the subject request meets cdteda "e" above, in that they represent the mtmmum variances necessary to make possible the reasonable use of lane Lastly, staff believes that granting the variances will not be injurious to the area nor detrimental to the public welfare. On the contrary, staff concurs with the applicant that the proposed buildings will be in, harmony with characteristics of the neighborhood including lot sizes, lot- frontages, house sizes and styles. CONCLUSIONS/RECOMMENDATION Based on the analysis contained herein a hardship condition exists. Futhermore, staff concludes that the approval'of the requested vanances will the affordable housing goals, and will increase the values of the community while decreasing slum and blight conditions in the neighborhood and beautifying the general neighborhood streetscape. Fur/hermore, staff feels that the applicant has provee conclusively the existence of hardship. Based on the previous analysis, staff recornmends that the requested variances be approved, thereby granting relief from the City code to allow: 1 ) an 8.87-foot reduction from the twenty-five (25) foot rear yard se'~back required by code to allow a 16.13-foot rear yard setback; 2) a 4.25-foot reduction from the minimum of sixty (60) foot fro, ntage required by code to allow a 55.75-foot frontage; and 3) a 704 square feet reduction from the 6,000 square feet lot area required by code to allow a 5,296 square feet Iot'area, be approved. No conditions of approval are recommended; however, any conditions of approval added by the Community Redevelopment Agency Board or City Commission will be placed in Exhibit "E". MR/dim S:\Planning\SHARED~WFAPROJECTS~Lots 14 & 15 Block 1, Happy Home Heights, Lot Frontage, Lot Area, Rear Setback\STAFF REP-lot frontage, lot area, rear set~ac~.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Lots 14 & 15 (Portion), Block 1, Happy Home Heights APPLICANT'S AGENT: Robert Dwelle APPLICANT'S ADDRESS: PO BOX 337, Boynton Beach, FL 33425 DATE OF CITY COMMISSION PUBLIC HEARING: April 17, 2001 TYPE OF RELIEF SOUGHT: Lot area, lot frontage, rear yard setback. LOCATION OF PROPERTY: NE 12th Avenue DRAWING(S): SEE EXHIBIT "A and B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appear ng on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beadh, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "E" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof, DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. · 7. Other DATED: EXHIBIT "E" Conditions of Approval Project name: Lots 14 & 15 (Portion), Happy Home Heights File number: ZNCV 01-004 (Lot area, lot frontage, rear setback) 2001 DEPARTMENTS I INCLUDE REJECT PUBLIC WORKS Comments: NONE X UTILITIES Comments: NONE X FIP~ Cowments: NONE X POLICE Comments: NONE X ENGINEERING DMSION Comments: NONE X BUILDING DMSION C.,~..~ents: NONE X ?ARKS AND RECREATION Comments: NONE X FORESTERYENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING X Comments: NONE ~ ~ ADDITIONAL COMMUNITY REDEVELOPMENT BOARD CONDITIONS X Com2ments: NONE ~ ~ ADDITIONAL CITY COMMISSION cONDITIONS LOCATION MAP CDC Properties EXHIBIT "A" '0 . 1/8 MILES~. 0 x EXHIBIT "C" -i ~OD ZONE "C", ~. .,,IMLTNITY PAI'q'EL NO. 120196-0004-C EXHIBIT "D" A. The Boyuton Beach Faith Based Communl~ Development Corporation (CDC) is propos~g the'construction of two sin~e-family homes on a parcel of land located in the Mania Luther K~g Blvd North Neighbothood as defined in the City of Boynton Beach's Vision 20/20 planning document. The total parcel of land consists nf2 lots and a portion ora 3~a lot. Two of the lots are 40 feet wide and the rem~g piece is approximateiy 32 feet wide for a total width of 112 feet. The CDC is proposing the construction of two sin~e-family homes on the three lots. Each new home will sit on a piece of land approximately 56 feet wide by 95 feet deep (5296 sq i~). The neighborhood is zoned entirely R2. This zoning designation requlres 60-foot lots and 6000 square feet of area; H~wever, Eighty-five percent of the developed sin~e-family homes ~n this com,~,anlty are bu~t on lots of ffli-y (50) feet or less ia width. This means that eighty five percent of the exL~fiag homes wou/d not conform with the current zoning requirements. Therefore the R-2 z0niag regulations for this commtmity are clearly not consistent with the vast majofity, b~the property in this community. This creates a situation that is exact opposite of the typical situation. The CDC is applyiag for a variance to build homes consistent with the res~ of the comm~m~, not deviatiag ~om the rest of the co,, This zoning designation creates a tremendous barrier to the development of this co,,,,~,mh~y. There are 15 scattered lots ia thi~ community that are less than 50 feet ia width. All of these lots would be not be developable ttuder these regulations, and would sit vacant. This would only propetuate the slum and blight conditions ia the neighborhood. The CDC wishes to work with the City on au on going basis to revise these burdensome regulations and begin the development of the commmity. Each vacant lot in community provides an oppommity for a homebuyer to ~,Iml their dream of homeowaer~h'? ,nd an opporUmiW to add value to the com"~mh~Y. The CDC is comrratted to worlch~g with the City to make that a reality. B. The platt~g, zon~g and construction of the other homes in the co,~mit-y occurred well before the CDC was even ia existence. The actions of the CDC ia no way created these CirC-ra~ance$. C. The CDC is not receiving any particular benefit over other individuals or developers; the CDC only requests that it be pe~,,,:tted to construct homes that are consistent ~ 85 percent of the homes in this co-~,~'maity, which are under the same zoning designation. D. The City of Boyaton Beach funded the CDC in order to provide housing opportunities to Iow and moderate-income first time homebuyers and to develop and increase the value of tMe cornrauulty. Tile CDC currently has two qualified homebuyers that have overcome many obsticules to qualify for a loan. These two Fnrnllles are ready and waiting to move into the proposed homes. By only petmlttlag the construction of one home, a fam~ would be denied a rare opportunity to occupy a brand new residence. Additionally, if the · CDC were to only bul/d one home, the cost of the home would increase due to the increased land cost. This increase would, in turn, el~n,~.ate both buyers. The CDC wS.shes to increase the tax base and property value of the corm~mity. Btu~dlng two homes instead of one would double the tax output. Two homes would also reduce vacant llnd in the community, thereby increasing home values. Additionally, if the CDC built only one home on the 2 lots, that home would look very out of character. Since the CDC's homes are only 35 feet wide, there would be a yard space of 38 feet on each side of the house. Tlgs would give the appearance of a vacant lot on each side of the home. Maintaln~g tble large lot would place a higher financial burden on the property owner. This could potentially result ill a poorly maintained lawn, always a coa~W,mii3t eyesore. Small lawns are much easier for an owner to maintain, less costly, and consistent with the concept ofbttflcling affordable housing. E. There are 110 single famh'y homes in the co,,,m,mity that sit on lots that are fit~ (50) feet or less, including the home right next to the CDC's proposed site. In fact, h~mediately to the north of the CDC's proposed site on NE 13~ Ave there are four homes that were constructed four years ago that look nearly identical to the homes the CDC is proposing. Ail four homes were built on fffiy (50) foot lots. The CDC is only requesting the -~;i~;mal amount needed to construct two affordable homes that will be compata~ole with eight-five percent of the other homes in the COmm~miry. F.I The intent of the ordinance is to prevent building on ernsller lots located in comm,mities where the majority of the homes are set on larger lots. Those squeezed in homes would certainly be out of character in the neighborhood. This is clearly not the case in this co ...... a~tity. The CDC's proposed homes w~l appear quite compan'ble with the other homes in the co~,anity. The CDC's homes will el;-,;,,ate vacant land in the co,,~,~anity, make affordable housing oppommifies available to Iow income first time home buyers, and make a positive impact on the value of the surrounding residences. Requested CiW Commission Meetin~ Dates [] March 20, 2001 [] ~,v~l i7, 20Ol [] May 1,200l V-CONSENT AGENDA ITEH K. l. b. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR . Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21,2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April I8,200I (5:00 p.m.) Requested City Commission Meeting Dates [] May 15,200I [] June 5, 2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May t6, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admiinstzahve [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOM/VI]ENDATION: Please place this request on the April 17, 2001 City Commission Agenda under Consent Agenda. The C~mmunity Redevelopment Agency recommended that the subject request be approved. Staffalso recommends that subjec[ request be approved. For further details pertaining to this request see attached Department of Development MemOrandum No. PZ 00-01-064. EXPLANATION: PROJECT NAME: AGENT: oWNER: LOCATION: DEscRIPTION: LOT 15 (PORTION) & 16 BLOCK 1 HAPPY HO1VIIgS HEIGHTS Lot Frontage, Lot Area, and Rear Setback Robert Dwelle Willie Ward Lots 15 & 16 Block 1 Happy Home Heights Request for relief from the City of Boynton Beach, Code of Ordinances, Land Development Regulations, Chapter 2, Zoning, Section 5.f.2.a. to allow a single-family home on a substandard lot zoned R-2 including variances for lot frontage, lot area, and rear setback. PROGRA3~ IMPACT: N/A FISCAL IMPACT: N/A ALTF~ATI~ N/A Dff3[t~ of D~v~o~t Dkec[or of Planning ~g City Manager's Signature City Attorney / Finance / Human Resources \\CHhM~qXSHRDATA~Planning~SHARED\WP~PROJECTS~Lots 15 & 16 Block I, Happy Home Heights 4-17-01, 2001 dot S:~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT SERVICES DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM #01-064 Staff Report Community Redevelopment Agency Board and City Commission Meeting Date: April 4, 2001 File No: ZNCV 01-005 - Lot frontage, lot area, rear setback Location: Lots 15 & 16, block 1, Happy Home Heights Owner: Willie Ward Project: Building a single-family home on parcel zoned R-2. Variance Request: Request for three (3) variances from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5, F.2.a. to build a single- family home on a substandard lot zoned R-2: 1) to allow an 8.87-foot reduction from the twenty-five (25) foot rear yard setback required by code to allow a 16.13-foot rear setback; 2) to allow a 4.25-foot reduction from the minimum of sixty (60) foot frontage required by code to allow a 55.75-foot frontage; and 3) to allow a 704 square feet reduction from the minimum 6,000 square foot lot area required by code to allow development of a 5,296 square foot lot. BACKGROUND The subject property and surrounding neighborhood is currently zoned R-2, single and two- family residential district (see Exhibit "A" - location map). The Happy Home Heights subdivision was platted in 1924 with typical lot frontages being 40 feet, and typical lot areas at 4,000 square feet; non-conforming by today's zoning standards (see Exhibit "B" - section of Happy Home Heights Plat). The parcels on the sides of the subject property are both developed. Robert Dwelle of Boynton Beach Faith Based Community Development Corporation (CDC) is requesting the above-referenced variances. The CDC is proposing to assemble three (3) parcels to create two (2) equally sized parcels with the purpose of constructing two (2) single- family homes as part of their affordable homes program (see Exhibit ~C" - survey). The three (3) parcels have a combined frontage of 111.5 feet, and a total area of 10,592 square feet. The parcel as a whole does comply with the current site development regulations for the R-2 zoning district, if the intention was to build a duplex. By creating two (2) equal smaller parcels, with the intention of building two (2) single-family dwelling units, the resulting lots become non-conforming for single-family homes per R-2 zoning regulations. Page 2 CDC variances File No. ZNCV 01-005 The requirements to build a single-family dwelling unit Within the R-2 zoning district, compared to the subject lots are as follow: -required lot frontage: 60 feet -proposed lot frontage: 55.75 feet -required lot area: 6,000 square feet -proposed lot area: 5,296 square feet -required building rear setback: 25 feet -proposed building rear setback: 16.13 feet The construction of a single-family home with the above referenced characteristics requires the three (3) variances as described herein. staff surveyed the area and it was observed that the majority of dwelling units in the neighborhood are detached single-family homes, built on substandard lots, and with some of them having either front or rear setback deficiencies. City records show that a total of f'rrteen (15) properties within the Happy Home Heights subdivision have been the subjects of variance approvals since 1963. A breakdown of a portion of these approvals is as follows: ten (10) for rear setbacks, six (61 for total lot area, and seven (7) for lot frontage. There are of course other adjacent units that were constructed prior to modern site regulations and are therefore legal non-conforming. ANALYSIS The code states that the zoning code variance can not be approved unless the board finds the following: That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b., That the special conditions and circumstances do not result from the actions of the applicant. That granting the variance requested will not confer on the applicant any special prfvilege that is denied by this ordinance to other lands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would deprtve the applicant of dghts commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. e. That the variance granted is the minimum variance that will make possible the reasonable use of the land, building, or structure. That the grant of the variance will be in harmony with the genera/intent and purpose of this chapter [ordinance] and that such varfance will not be injurious to the area involved or otherwise detrimental to the public we/fare. Page 3 CDC variances File No. ZNCV 01-005 Staff reviewed the requested variance focusing on the applicant's response to the above criteria contained in Exhibit "D". In 1975 the City adopted new zoning regulations which caused many parcels to become legally non-conforming, including the Plat of Happy Home Heights with typical lot widths of forty (40) feet, and typical lot sizes of 4,000 square feet. Staff verified on site that the substandard conditions still exist. Consequently, a large number of those parcels have been developed for single-family homes. Staff concurs with the applicant that the proposed homes will be consistent with the surrounding community, therefore, satisfying criteria "d" above. Staff also concurs with the applicant that the denial of the variances would leave the undesirable options of constructing a duplex or a large single family home (or a typical single family home on an oversized lot). Although the duplex would contribute to the affordable housing options for the area, it would not meet the goals of the CDC and city's housing initiative which emphasizes home ownershio. With respect to the second option, the construction of a single-family home on an oversized lot would not represent an affordable option due to anticipated value and product costs, Therefore, it is the opinion of staff that the subject request meets cdteda "e" above, in that they represent the minimum variances necessary to make possible the reasonable use of land. Lastly, staff believes that granting the variances will not be injurious to the area nor detrimental to the public welfare. On the contrary, staff concurs with the applicant that the proposed buildings will be in harmony with characteristics of the neighborhood including lot sizes, lot frontages, house sizes and styles. CONCLUSIONS/RECOMMENDATION Based on the analysis contained herein a hardship condition exists. Futhermore, staff concludes that the approval of the requested variances will the affordable housing goals, and will increase the values of the community while decreasing slum and blight conditions in the neighborhood and beautifying the general neighborhood straetscape. Furthermore, staff feels that the applicant has proved conclusively the existence of hardship. Based on the previous analysis, staff recommends that the requeste(: variances be approved, thereby granting relief from the City code to allow: 1 ) an 8.87-foot reduction from the twenty-five (25) foot rear yard setback required by code to allow a 16.13-foot rear yard setback; 2) a 4.25-foot reduction from the mm~mum of sixty (60) foot frontage required by code to allow a 55.75-foot frontage; and 3) a 704 square feet reduction from the 6,000 square feet lot area required by code to allow a 5,296 square feet lot area, be approved. No conditions of approval are recommended; however, any conditions of approval added by the Community Redevelopment Agency Board or City Commission will be placed in Exhibit "E". MR/dim S:',Planning\SHARED\WP',PROJECTS\Lots 15 & 16. Block 1, Happy Home Heights, Lot Frontage, Lot Area. and Rear Setback\STAFF REPORT-lot frontage, lot area, rear setback.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Lots 15 (Portion) & 16, Block 1, Happy Home Heights APPLICANT'S AGENT: Robert Dwelle APPLICANT'S ADDRESS: PO BOX 337, Boynton Beach, FL 33425 DATE OF CITY COMMISSION PUBLIC HEARING: April 17, 2001 TYPE OF RELIEF SOUGHT: Lot area, lot frontage, rear yard setback. LOCATION OF PROPERTY: NE 12th Avenue DRAWING(S): SEE EXHIBIT "A and B" ATTACHED HERETO. .X. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the App!icant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "E" with notation "Included". The Applicant's application for relief is hereby .... XGRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: EXHIBIT "E" Conditions of Approval Project name: Lots 15 (Portion) & 16, Happy Home Heights File number: ZNCV 01-005 (Lot area, lot frontage, rear setback) Reference: Zonin Code Variance Appl/cation dated March 1 2001 DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: NONE X UTILITIES Comments: NONE X Fn~ Comments: NONE X ?OLICE Comments: NONE X ~NGINEERING DMSION Comments: NONE X BUILDING DIVISION Comments: NONE X PARKS AND RECREATION C,...,nents: NONE X FORESTER/ENVIRONlVlENTALIST Corem entq: NONE X PLANNING AND ZONING Cmm.ents: NONE X ADDITIONAL COMMUNITY REDEVELOPMENT BOARD CONDITIONS Comments: NONE X ADDITIONAL CITY COMMISSION CONDITIONS Cu.~nents: To be d~L~mfined. LOCATION MAP CDC Properties EXHIBIT "A" 1/8 MILES~. 12/' .tS P~g 3N ~ . EXHIB. IT_'? ,_ [~o I: .' '.LI 1 HEF ; ', ~." DIRE APP~ STAF, FLOF DAT[ · ~ ZONE !C", )~. ,,~ pANEL ). 120196-0004-C PROF TION: UNLE SHO~ WITH AND: EXHIBIT "D" A_ The Boymon Beach Faith Based Co~.~m-h'y Development Corporation (CDC) is proposing the construction of two single-family homes on a parcel of land located in the Martin Luther King B1vd North NeighbOrhood as defined in the City of Boyaton Beach's Vision 20/20 planning document. The tOtal parcel of land consists of 2 lots and a portion ora 3rd lot. Two of the lots are 40 feet wide and the remaining piece is approximately 32 feet wide for a total width of 112 feet. The CDC is proposing the construction of two single-family homes On the three lots. Each new home will sit on a piece of land approximately 56 feet wide by 95 feet deep (5296 sq f0. The neighborhood is zoned entirely R2. This zoning designation requires 60-foot lots and 6000 square feet of area; However, Eighty-five percent of th~ developed single-family homes in this community are built on lots of fffi5' (50) feet or less in width. This means that eighty five percent of the existing homes would not conform with the current zoning requirements. Therefore the R-2 zoning regulations for this comm~mity are clearly not consistent with the vast majority, of the property in this comm~mity. This creates a situation that is exact opposite of the typical situation. The CDC is applying for a variance to build homes consistent with the rest of the co~,~anity, not deviating from the rest of the commaffity. This zoning designation creates a tremendous barrier to the deveiopment of this comamnlty. There are 15 scattered lots in this coiiiiiitlnlty that are less than 50 feet in width. All of these lots would be not be deveiopable under these regulations, and would sit vacant. This would only propetuate the slum and blight conditions in the neighborhood. The CDC wishes to work with the City on an on going basis to revise these burdensome regulations and begin the development of the con~mnlty.- Each vacant lot in this community provides an opportunity for a homebuyer to thlh'll their dream of homeownersh~ and an opportunity to add value to the co~u~anlty. The CDC is co*~-~kied to workin~ with the City to make that a reality. B. The plaii;,,g, zoning and construction of the other homes in the COmmRllity OCCIlITed well before the CDC was even in existence. The actions of the CDC in no way created these circumstances. C. The CDC is not receiving any particular benefit over other individuals or developers; the CDC only requests that it be permitted to construct homes that are consistent with 85 percent of the homes in this coiiii~mlity, which are under the same zoning designation. D. The City of Boynton Beach funded the CDC in order to provide housing oppommifies to Iow and moderate-income first time homebuyers and to develop and increase the value of this commtmity. The CDC currently has two qualified homebuyem that have overcome many obsticules to qualify for a loan. These two families are ready and waiting to move into the proposed homes. By only pe~'mlttlag the construction of one home, a family would be denied a rare oppomm~ to occupy a brand new residence. Additionally, if the 'CDC were to only build one home, the cost of the home would increase due to the increased land cost. This increase would, in turn, eliminate both buyers. The CDC wishes to increase the tax base and property value of the community. Building two homes instead of one would double the tax output. Two homes would also reduce vacant land in the cornmlmity, thereby increasing home value~ Additiouafly, if the CDC built only one home on the 2 lots, that home would look very out of character. Since the CDC's homes are only 35 feet wide, there would be a yard space of 38 feet on each side of the house. This would give the appearance of a vacant lot on each side of the home. Maintaining thi~ large lot would place a higher financial burden on the propet~y owner. This could potentially result in a poorly maintained lawn, always a c¢,am,,mity eyesore. Small lawns are much easier for an owner to maintain, less costly, and consistent with the concept of building affordable housing. E. There are 110 single fam~ homes in the co~u~unity that sit on lots that are fil~ (50) feet or less, including the home tight next to the CDC's proposed site. In fact, immediately to the north of the CDC's proposed site on NE 13~a Ave there are four homes that were constructed four years ago that look nearly identical to the homes the CDC is proposing. AH four homes were built on fffiy (50) foot lots. The CDC is only requesting the ~h~imal amount needed to construct two affordable homes that will be compatible with eight-five percent of the other homes in the community. .F. The intent of the ordinance is to prevent building on smaller lots located in comm~lnlties · //here the ma~iority of the homes are set on larger lots. Those squeezed in homes would certainly be out of character in the neighborhood. This is clearly not the case in this co~anity. The CDC's proposed homes will appear quite compatible with the other homes in the community. The CDC's homes will ellmh~ate vacant land in the co~anity, make affordable housing opportunities available to low income f~rst time home buyers, and make a positive impact on the value of the surrounding residences. Requested City Coramission Mectin~ Dates [] March 20, 200I [] April 3, 2001 [] ^p~ 17, 200i [] May 1,2001 VI-CITY MANAGER'S REPORT ITEM A. CITY OF BOYNTON BEAC] AGENDA ITEM REQUEST Date Final Form Must be Turned in to CiW Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meetin~ Dates [] May 15, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3, 2001 Date Final Form Must be Turned in to Cir,? Clerk's Office May 2, 2001 (5:00 p.m.) May I6, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Untarnished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: property in the CRA. Request that City staff develops a procedure for the provision of art on public and private EXPLANATION: With the discussion of the mural project last year, the provision for artwork in the CRA and possibl~ other areas of the City has not been addressed. Currently, a City Staff team is addressing the possible need for the establishment of an Arts Commission. It is suggested that this team be asked to include development of a process to include art on public and private property in the CRA that could include murals and other works of art- Work should also include development of standards or criteria to distinguish between what is art and what is marketing. PROGRAM IMPACT: None, as this work can be accomplished under the umbrella of an existing staff team. FISCA!L LMPACT: Unknown. Possible legat research needed for development and promulgation of standards, regula~ons and procedures. Estimated cost approximately $3,000 for research. ALTERNATIVES: Do not include this work in project scope of the staff team. Department Head's Signature City Manager's Signatttre Department Name City Attorney / Finance / Htmaan Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC Requested City Commission Meeting Dates [] March 20,200I [] April 3,2001 [] April 17,2001 [] Mayl,2001 VT-CZTY MANAGER'S REPORT I'TEM B. CITY OF BOYNTON BEAC[ AGENDA ITEM REQUEST FOl v Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5, 2001 [] June 19,200I [] July 3, 2001 Date Final Form Must be Turned in to CitY Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6. 200I (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative ' [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmishad Business [] Announcement [] Presentation [] City Manager's Report REcoMMENDATION: Request the Recreation and Parks Board review and gather public comment on possible unprovements to the Girl Scout Future Park Site. Particular attention should be paid to input from neighboring property owners~ Staffto provide a report on the Board's findings. EXPLANATION: This inne acre tract of city owned property was originally used as a Girl Scout campground during the 1960's. Palm Beach County owned the property through 1983 when it was turned over to the city. The attached report prepared by the Parks Department lists some possible interim improvements to the site. Over the years the public has informally used the properoj for fishing and picnicking. The interim improvements mentioned include a new entrance, a pedestrian bridge and small parking lot offMissiun Hill Road. Public input from the neighborhood is essential for this type projecti Residents living on the east side oftha property may have concerns, which would need to be addressed. PROGRAM IMPACT: Approval of this item could eventually lead to additional park facilities in the southeast section of the city. FISCAL IMPACT: None at this time. Potential costs of $55,000 or more could be allocated from the Parks and Recreation Factht~es Trust Fund. County Funding in the form of D.I.P/R~A.P. grants is also being investigated. ALTERNATIVES: The City Commission could choose not to explore possible improvements to Girl Scout Park Site at tins lime. ~ Parks Department Name City Attorney / Finance / Human Resources ' ~ity Manager's Signature SSBULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC LEISURE SERVICES . PARKS MEMORANDUM #01-21 TO: FROM: CC: RE: Date Kurt Bressner, City Manager John Wildner, Parks Director Wilfred Hawkins, Assistant City Manager Barbara Meacham, Parks and Landscape Planner File Girl Scout Park Site - Possible Improvements March 12, 2001 HISTORY The property referenced above was originally used by the Gid Scouts as a campground site dudng the 1960's. Palm Beach County owned the property through the eady 1980's. They had trouble providing maintenance and security for this location. In 1983 the County turned the property over to the city for a future park site. LOCATION The property is approximately a nine* acre tract adjacent to the E-4 canal West of the Chapel Hill sub-division currently the entrance to the site is from Sunset Road through a residential neighborhood. We normally keep this gate locked to avoid having people drive into the park especially at night. This causes security concems from residents whose homes back-up to the property. Prior to the City installing the gate, vehicles would be driven late at night into the site. At the present time, neighborhood people often walk into the site during the day using it for fishing and informal picnics. This daytime use seems to be compatible with the neighbors interest, Some problems do occur however with regard to parking on Sunset Road in front of private residences. SUGGESTED IMPROVEMENTS Capital funding for full scale development of the park appears to remain several years away. Consideration has been giVen to some interim improvements to the site which would expand its short term recreation potential. Among these suggestions: 1 .) relocate the site entrance to Mission Hill Road, this would require the construction of a pedestrian bridge over the Chapel Hill canal. Approximate cost of a small steel bridge would be $25,000. 2.) Construct a small (6 space) gated parking lot off Mission Hill Road. Since the gate would be locked in the evenings, this lot would allow daytime parking for the fishing and picnic users of the park who are now parking on Sunset Road in front of private residences. Approximate cost of the parking lot would be $15,000. Asphalt paths Page 1 of 2 leading to and from the pedestrian bridges would be approximately $4,000. 3.) Landscaping and irrigation around the parking lot would be needed:in order to buffer the existing home to the east of the Mission Hill Road location. Estimated cost is $10,000. 4.) Several picnic tables and trash barrels could be placed in shady locations scattered throughout the site. Approximate cost $5,000. 5.) Summary of cost is as follows: Pedestrian Bridges Parking lot Landscaping and Irrigation Picnic tables and trash cans 6.) Public input from the neighborhood 7.) $25,000 $15,000 $10,000 $ 5,000 $55,000 Preliminary Total would be essential before proceeding with this type project. Suggest that letters be sent to residents of the Chapel Hill and Mission Hill neighborhoods inviting them to a special meeting of the Recreation and Park Advisory Board in order to solicit input concerning this project. Residents living on the east side of the Gid Scout property would most likely have concerns which we would need to address before proceeding with this project. It may be possible to address financing for this project from that Recreation Dedication account. We are also looking into possible funding through Palm Beach County in the form of grants through D.I,P,/R.A.P. programs, At this point we do not have enough information about these programs to know if this project qualifies for this project yet. Attached are sketches of the Gid Scout property and possible improvements we have discussed to the Mission Hill Road portion of this property. Please advise if you need additional information. Attachment(s) JW/vlr *= corrected copy 03/14/01 Page 2 of 2 DENSE WOOE DENSE WOODS Requested City Commission Meeting Dates [] March2( 2001 [] April 3. 2001 [] April 17. 2001 [] May 1,2001 VI-CITY MANAGER'S REPORT ITEM C~ CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOI ,l Date Final Form Must be Turned in to Ciw Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2,200l (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative' [] Development Plans [] Consent Agenda [] New Business [] Publie Hcaring [] Legal [] Bids [] Unfinished Business [] An~mua:~ment [] Presentation 1~ Ci~f Manager's Report RECOM1VIENDATION: Appoint Bane of America Securities LLC as sole underwriter for the proposed refunding of a portion of 1992 Utility Bonds and direct staff and bond counsel to work with the underwriter to finalize the bond issue and present it to the City Commission at a future date for final approval. EXPLANATION: The City sent out an RFP for underwriting services relative to the partial refunding of 1992 Utility Bondg. Attached is an analysis of responses that were received. Bane of America Securities LLC was selected based on their being the low quote for underwriters' discount. PROGRAM IMPACT: None FISC~ IMPACT.' Based on current market rates the City would receive an estimated $1,587,041 net savings and an additional $1~5~,9110 gash due to the Bond Reserve Requirement being reduced. ALTERNATIVES: Not ~a prn~d ~ fut~ea~d refunding. Department Head's Signatme City Manager's Signature Fin~ce Deparanent Name City Attumey / Finance / Human Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM:DOC Requested City Comm/ssion Meeting Dates [] March 20. 200I [] April 3, 2001 [] April 17, 2001 [] May 1.2001 VI-CITY MANAGER'S REPORT CITY OF BOYNTON BEAC! ITEM D AGENDA ITEM REQUEST FO. Date Final Form Must be Turned tn to City Clerk's Office March 7. 2001 (5:00 p.m.) March 21,200I (5:00 p.m.) April 4. 2001 (5:00 p.m. April I8. 2001 (5:00p.m.) Requested City Cormuission Meeting Dates [] May 15. 2001 [] June 5. 2001 [] June 19. 2001 [] July 3, 2001 Date Final Fonu Must be Turned tn to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Coment Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Review staff report on renovation vs. demolition of old high school building .next to Children's Museum. Consider conducting "town hall" meeting of interested parties moderated by CRA or other advisory board to take comment on the proposed removal or renovation of the structure. EXPLANATION: The old high school building located in the Civic Center Complex area has deteriorated due to time and lack of resources to keep the building up to code. The building has been used for document storage and other uses nor requiring regular access. Recently, the Fire Prevention Bureau has adv/sed that the structure, in its present condition, is unsafe for storage or for City personnel to be inside. In the past, there have been suggestions on the possible re- use of the building for cultural activities or office use However, there has never been surfient resources from the private sector to support the refurbishment of the building. The building has been used as a 'storage facility as an interim use until a decision as to the use of the structure. The report attached details the estimated cost of demolition and conversion of the building space as temporary parking to serve the Civic Center Complex. The report also details the estimated cost to repair the building but not change the configuration from classrooms. PROGRAM IM1)ACT: The City bas relocated its archive documents to a private storage facility and has also migrated records to microfilm or digital imaging format. However, there are a large number of paper documents that either must be maintained in that format or have not been converted to a more compact format. FISCAL IMPACT: Estimated Cost of Removal is $250,000. Refurbishment is a range of $3 to $5 million exlusive of the cost of other internal remodeling for a specific purpose. ALTERNATIVES: decision can be made for its use or elimination. Department Head's Signature S:kB ULLETINXFO RM SkAGENDA ITEM REQUEST FORM.DOC Do nothing and allow the builffmg to remain as a non-accessible non-functional slructure until a City Manager's Signature DEPARTMENT OF DEVELOPMENT Memorandum FROM: Quintus L. Greene, Director of Development DATE: 04/04/01 RE: Mangrove Park School (Old High School); 125 East Ocean Avenue INTRODUCTION This memorandum provides a bdef overview of the existing condition of Mangrove Park School, along with cost estimates for both rehs~Ttation and demolition. Information has been compiled from Fire Resc[~, Engineering, Building, Fsc ities Management and Risk Management departments. BUILDING STATISTICS AND CURRENT CONDITION Constructed in 1926, the Mangrove Park School has a gross square footage, 37,104 (30,326 as reported on School Board documents.) It is a two-stow building with an extedor of hollow tile and bdck covered by stucco. There is a bow truss asphalt shingle roof over the gymnasium/auditorium, which contains a wood interior frame, stairs, and gymnasium floor. The balance of the roof is fiat with tar and gravel covering. Wood joists support the second floor structure. East and west stairwells have concrete steps. First floor is split between concrete and wood joist, with wood intedor frame. The exterior southeast comer of the building was damaged by a lightening, tntedor paint is peeling; a portion of the ceiling on the second floor has collapsed; termite and_ rodent damage ara evident in several locations. The Fire Rescue Department reports the current conditions as too hazardous for occupation. There is no active fire protection system or adequate life safety features in the building. It was determined to be infested with rats, fleas, and other ~critters% &sbestos is susa, ~cted in ceiling and ¢c~? tiles, as well as a st[%:?~ possibility of lead- based paint on the walls, but neither of th~ items has been co¢ ~ed. A recent re-inspection by the Building d~sion confirms the ~ ,~rts of flea infestation, presence of rode ;; droppings, and high probability of termites. Bird nests and droppings on the inside of the building appear to be the result of broken windows and exterior wail breaches. Building recommends that a licensed structural engineer evaluate the structural integrity of this building pdor to any consideration of rehabilitation. REHABILITATION AND DEMOLITION OPTIONS ~ - Rehabilitate building up to current code standards. Cost estimate: $3-~SMillion (depending on use/occupancy) Minimal improvements would require the following upgrades: · Amedcan Disability Act compliance, including an elevator. · Fire Alarm System (detection and notification) · Emergency and Exit lighting systems · Extensive electrical upgrade including panel and intedor widng · Termite damage assessment and repair · Tent extermination of entire building to eliminate flea, rodent and terminate infestations · Asbestos and lead paint assessment and removal/containment if found · Repair roof membrane; possible replacement roof required DD Memorandum 01-011 _ Mangrove Park School Assessment 04/04/01 Pg. 2 of 2 · Replace termite and water damaged extedor doors · Enclose stairwells Remove wire mesh over windows; replace broken windows and skylights · Fire sprinkler system and extinguishers in all areas · Removal of underground fuel storage tank · Repaidraconstruct all breached fire walls · RePair of second floor ceiling · PlUmbing must be made fully operational and/or capped to prevent flooding and gas release into the structure · Replace pump house wall sheathing · Boiler room is inoperable and needs to be made operational · Address/repair building and electrical comments documented by the Building Official in building memorandum 01-060 Demolition and installation of temporary surface parking. Cost estimate: $250.000 · Approximately 50 additional temporary surface parking spaces would be added · Code Compliance would remain in its current temporary location · 1913 School Museum HVAC would be relocated to rear of Museum building with appropriate fence/landscape screening added. \\CH\MAIN~SHRDATA\DEVELOPMENT~ADMINISTRATION\MEMORANDUMS\01-011 BRESSNER - MANGROVE PARK HIGH SCHOOL.DOC Requested City Commission Meeting Dates [] March 20, 2001 [] Ap~l 3, 20Ol [] May 1, 2001 VII-PUBLIC HEARING CITY OF BOYNTON BEA( ITEM A. AGENDA ITEM REQUEST Ft Date Final Form Must be Turned in to Ciw Clerk's Office March 7, 2001 (5:00 p.m.) March 21,2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5,2001 [] June 19, 2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6~ 200I (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ti'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOM31lgNDATION: Please place the presentation of the attached document, and First Reading of the corresponding ordinance, on the April 17, 2001 City Commission agenda under Public Hearing. The final dra~ of the Federal Highway Corridor Redevelopment Plan is to be presented to the public and City Commission by staff and Michele Mellgren of Michele Mellgren & Associates, Inc. This document represents an amendment to the City's Community Redevelopment Plan. and therefore must be adopted by ordinance per state law. Staffrecommends that this document be approved, allowing for the implementation process to be initiated. EXPLANATION: The Federal Highway Corridor Redevelopment Plan constitutes a paxfial update of the existing 1983 CRA Redevelopment Plan. The Plan reviews land uses and development standards for the U.S. 1 corridor and is intended to: (1) guide public and private investment within the corridor and in adjacent neighborhoods, (2) ensure that future development is aimed at improving the business potential w/thin the corridor, and (3) ensure that future development in the corridor ~s consistent with the intent of the "Vision 20/20 Redevelopment Plan" while meeting the needs of the commumty. This Plan conforms to the provisions of Chapter 163.362 of the Florida Statutes regarding Community Redevelopment Plans and establishes the basis for Comprehensive Plan amendments, Code revisions and rezonings in the Federal Highway Corridor. PROGRAM IMPACT: Staff is prepared m immediately begin the implementation of this plan, which is estimated to take approximately six (6) months. The amendments are comprehensive; however, the timing, and tinle requited is principally governed by Florida Statures and the Florida Department of Community Affairs (DCA). Comprehensive Plan Amendments can be]processed and forwarded to the state no more than twice per calendar year. The two application deadlines set by the City are April 1'* and October 1~t. Staffhas timed the unPlementation of the recommendations with the earliest possible deadline of April I~. As indicated by the attached flow chart, the proposed amendments would be sent to DCA in July, and adopted in December. The other recommendations will include amendments to the zoning map and Land Development Regulations. These amendments can be ratified and adopted but would not become effective until after the corresponding plan amendments are approved by DCA. j :x$ HRDATA~Planning~S HAKED\WPXp RO JECTS~Federal Highway Corridor Redevelopment Plan Folder~genda Item Request Federal Highway doc an~ 1st reeding3.dot CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: N/A ALTERNATIVES: N/A City Manager's Signature Director of Plannin~and Zoning City Attorney / Finance / Human Resources J:~S HRDATA~Planning~SHARED\WP~PROJECTSWedeml Highway Corridor R~development Plan Folder~Agenda Itc'm Request Federal Highway doc and 1st reeding3.dot ORDINANCE NO. O01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA ADOPTING THE FEDERAL HIGHWAY CORRIDOR COMMUNITY REDEVELOPMENT PL.~N; PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the Federal Highway Corridor Redevelopment Plan constitutes a >artial update of the existing 1983 CRA Redevelopment Plan; and WHEREAS, the Plan reviews land uses and development standards for the U.S. 1 corridor and is intended to: (1) gUide public and private investment within the corridor and in adjacent neighborhoods, (2) ensure that future development is aimed at improving the business potential within the corridor, and (3) ensure that future development in the corridor is consistent with the intent of the "Vision 20/20 Redevelopment Plan" while meeting the needs of the community; and WHEREAS, this Plan conforms to the provisions of Chapter 163.362 of the Florida Statues regarding Community Redevelopment Plans and establishes the basis for Comprehensive Plan amendments, Code revisions and rezonings in the Federal Highway Corridor; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF TIlE CITY OF BOY'NTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, hereby adopts the Federal Highway Corridor Commtmity Redevelopment Plan, prepared by Michele Mell~en & Associates, Inc., dated April 3, 2001. Section 2. That the Federal Highway Corridor Community Redevelopment \\CHXMAIN~HRDATA\CA'.DRD~Fedeml Highway Plan Ord.dO;'040601 Plan constitutes a partial update of the existing 1983 CRA Redevelopment Plan. Section 3. All laws and ordinances in conflict with any provisions of this ordinance are hereby repealed. Section 4. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5. This Ordinance shall become effective immediately upon passage. FIRS;f READING this __ day of April, 2001. SECOND, FINAL READING AND PASSAGE this __ day of May, 200L CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk \\CI-BMAIN~HRDATA\CA~ORD~Fcdeml Highway Plan Ord.do~g)601 Requested Ci~ Commission Meetine Dates [] March 20, 2001 [] April 3, 2001 [] April 17,2001 [] May 1,2001 NATLnI~E OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM XI-LEGAL ITEM B.1 Date Final Form Must be Turned Requested City Commission Date Final Form Must be Tamed in to Citw Clerk's Office Meefin~ Dates in to Cit~ Clerk's Office March 7, 2001 (5:00 p.m.) [] May 15, 200I May 2, 200I (5:00 p.m.) Mamh 21, 2001 (5:00 p.m.) [] .lane 5, 2001 May 16, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) [] June 19, 2001 June 6, 2001 (5:00 p.m.) April 18,2001 (5:00p.m.) [] July3,2001 June20,2001 (5:00p.m.) [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfinishadBusiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the April 17, 2001 City Commission Agenda under Legal - First Reading. The Planning and Development Board with a nnanilltouS vOte of 7-0 recommended that the subject request be approyed, subject to staff coumtents. The City Commission approved this request under "Public Hearing" at their April 3, 2001 meeting. For further details pertain/rig to th/s request see attached Department of Development Memorandum PZ 01 - 055. Please note that the new easement has been recorded and staff is currently reviewing the corresponding documents. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRI?TION: BOYNTON COMMERCE CENTER John T. Doogan Nayrot Realty, Ltd. South of Woolbright/West Seaboard Railroad First Reading of an ordinance for the abandonment of all that portion of the 65 foot lnwess and Egress easement, lying between Parcel 3B and 3C, BOYNTON COMMERCE CENTER, according to the Plat thereof, as recorded in Plat Book 46, Page 126 and 127, in the Public Records of Palm Beach County. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A Dir~or'~fDeOe[opn~t ~ % Director of Planni~q~and Zoning S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC ' '~-it~ Manager's Sigmtnse City Attorney / Finance / Human Resources DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Boynton Commerce Center~ PID APPLICANT'S AGENT: John T. Doogan of Avirom & Associates, Inc. APPLICANT'S ADDRESS: 50 SW 2nd Avenue Suite 102, Boca Raton, FI 33432 DATE OF PUBLIC HEARING BEFORE CITY COMMISSION: 04/03/01 TYPE OF RELIEF SOUGHT: Abandonment of ingress, egress & utility easement LOCATION OF PROPERTY: Parcels 3-B and 3-C of Boynton Commerce Center, PID DRAWING(S): SEE EXHIBIT ~A and B" ATI'ACHED HERETO. X .THIS MA'iq'ER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City o¢ Boynton Beach, Flodda on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant ~XHAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation Ulncluded". o The Applicant's application for relief is hereby _~X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:~Planning\SHARED\WP~ROJECTS~Boynt~n Commerce Center ABAN 2001~Development Order.doc EXHIBIT "C" Conditions of Avvroval Project name: Boynton Commerce Center File number: A.BAN 01-001 Reference: Aovlication to Abandonment with an February 5, 2001 Planning and Zoning Department date stamv marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: NONE X UTILITIES comments: NONE X FIRE Comments: NONE X POLICE Comments: NONE X ENGINEERING DIVISION Comments: NONE X BUILDING DMSION Comments: NONE X pARKS AND RECKEATION Comments: NONE X FoREsTER/ENVIt[ONMENTALIST comments: NONE X pLANNING AND ZONING 1- l~ew ingress-egress & utilit7 easement to be recorded prior to final approval. X ADI~ITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS Comments: NONE X ADDiTIONAL CITY COMMISSION CONDITIONS Comments: To be determined. MWl~pat TO: THRU: DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 01-055 Chairman and Members Planning and Development Board Michael W. Rum;~~--'' Planning and Zoning Director FROM: Jose R. Alfaro Planner DATE: SUBJECT: March 23, 2001 B0ynton Commerce Center ABAN 01-001 NATLrRE OF REQUEST John T. Doogan of Avirom & Associates, Inc., acting as agent for Nayrot Realty, Ltd., a Florida Limited Partnership, has filed this application to abandon a 65-foot ingress, egress & utility easement lying between parcels 3B and 3C, Boynton Commerce Center, according to the plat thereof, as recorded in Plat Book 46, Page 126, Public Records of Palm Beach County, Florida. The attached Exhibit "A' shows the location of the applicant's property, and includes a diagram of the specific easement to be abandoned. /--% BACKGROUND Previous amendments and approvals to the Boynton Commerce Center PID Master Plan and site plans have made necessary the realignment of ingress and egress easements within'the PID. The applicant is looking forward to the future development of parcel 3-B, and in preparation, the applicant is in need to realign the subject ingress-egress easement. Hence the need for this abandonment request. It should be noted that the applicant is proposing a new 65-foot ingress-egress easement relocated in the same area, between parcels 3-B and 3-C, to replace the easement to be abandoned (see Exhibit "B' - proposed easement). ANALYSIS The City departments involved in the review of all requests for abandonment, and the utility companies notified of the request are identified below. Public notice was given to the property owners that abut the easement and it has been advertised in the newspaper. The responses by the utility companies and city departments are as follows: CITY DEPARTMENTS Engineering Utilities Planning and Zoning No objection. No objection. No objection. Page 2 Memorandum No. PZ 01-055 ABAN 01-001 PUBLIC UTILITY COMPANIES Florida Power and Light Bell South Florida Public Utilities Company Cable Company (Adelphia) Cable Company (Corneas0 No objection. No objection. No objection. No objection. No objection. The following is a description of the zoning districts and land uses of the properties that surround the subject request (see Exhibit "A' - Location Map). North Parcel 3-B of Boynton Commerce Center, PID, vacant, zoned PID, Planned Industrial Development, and farther north Lowe's, a retail use zoned C-3; South - Parcel 342 of Boynton Commerce Center, PID, industrial uses, zoned PID; East Seaboard Airline Railroad right-of-way and farther east 1-95 right-of- way; West - Parcel 3-H of Boynton Commerce Center, PID, used for parking and zoned PID, and farther west LWDD E4 canal right-of-way. RECOMMENDATION Staff x ealizes that the current encroachment of the subject ingress-egress easement is a deficient situati )n that warrants the necessary corrective action. Staff feels that this abandonment request and its proposed relocation will accomplish that goal and, at the same time, will facilitate the acceptable use anal development of the vacant parcel 3-B. For these reasons, staff recommends that the subject abandonment request be approved subject to the recording of the new (relocated) ingress-egreSs and utility ~asement. Said condition and any other conditions of approval recommended by the Planning and Development Board or required by the City Commi.qsion will be placed in Exhibit "C' - Conditions of Approval. xc: C~ntral File LOCATION MAP BOYNTON COMMERCE CENTER P.I.D. EXHIBIT "A" PM C3 REC PM '0 1/8 400. 800 FEET EXHIBIT., SKETCH &: DES( RIPTION iNGRESS &: EGRESS ABANDONMENT' BOYNTON COMMERCE CENTER PLAT BOOK 4-6, PG, 126 &: 127 EXHIBIT "A" Easement to be abandoned ' PARCEL .38 INGRESS, EGRESS UT/LI?Y EASEMENT PARCEL 3C ,~0' INGRESS, EGRESS & UT,'LITY EASEMENT SCALE: I"--200' LAND DESCRIPTION: PARCEL 3D All that portion of the 65' Ingress & Egress Easement, lying between Parcel 5B & 3C, BOYNTONI COMMERCE CENTER, according to the PIct thereof, os recorded in PIct Book 46, Pages 126 and 127, in the Public Records of Palm Beach County, Florida. 1. Reprqductions of this Sketch are not valid without the signature and the original raised seal,of a Florida licensed surveyor and mopper. 2. No Title Opinion or Abstract to the subject property has been provided, it is possible that i there ore Deeds, Easements, or other instruments (recorded or unrecorded) which moyioffect the subject property. No search of the Public Records has been mode by the Surveyor. ' 5. The lend description shown hereon was prepared by the Surveyor. 4-. Data ishown hereon was compiled from instrument(s) of record and does not constitute o boundary survey. 5. Abbreviation Legend: ~ = Centerline; O.R.B. = Officiol Records Book; P.B. = Pict Book; P.B.C~R. =Potm Beach County Records. CER R A ON: I HEREBY~CER~FY that the ~t[ached Sketch and Description of the hereon described property is true ~dd correct to the best of my knowledge end belief es prepored under my direction on denu~dy 09, 2001. I FUR~ER CER~FY thor this Sketch ~nd Description mee[s the Minimum Technicel ~Stond~rds set forth in Chepter 61G17~, Floride Admi~s[r~tive Code, pursuant to Section 4~2.027, RorMe Stetutee. ., MICHAEL D. A~ROM, P.LS. Floride Registration No. 3268 AVlROM ~ ASSOCIA~S, INC. L.B. No. 3300 AVIROM ~ABSOClATEB, INC. JOB ~ 4109-27B SURVEYING ~ MAPPIN~ DA~: 01/09/01 50 8.W. ~D AVBUE 8U~ 102 PARCEL SKETCH & DESCRIPTION INGRESS &: EGRESS EASEMENT BOYNTON COMMERCE CENTER PLAT BOOK 46, PG. 126 &: 127 NO2'21'32"g NO2'21'32"E .. 3i. 63' COt~ORA TE DR/ WEST UNE OF PARCEL ~C P=20. 00' L=Si. iO' P.O.B. S.W. CORNER PARCEL 38 3D PARCEL A = 108'32'35" /?=20. 00' L=37.89' ~ (-'p, ..... --E, I';ilBIT "A" roposodbasement A =03'05'21" ~----"r~J'~"-~' 20' scAu~: ~'=~oc~-- - L = 28. OF" S88'32'20"E PARCEL 3B ~=71~7~6" L =24.94' AVIROM &:ASSOCIATE8, INC. 8URV£YING &: MAPPING 60 8.W. 2ND AVENUE. ,BUIT~ 102 REVISED: 01/31/01 JOEl # 4109-27,., DATE: 01/09/01 SHEET 2 OF 2,_ ORDINANCE NO. R01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING ABANDONMENT OF ALL THAT PORTION OF THE 65 FOOT INGRESS AND EGRESS EASEMENT. LYING BETWEEN PARCEL 3B AND 3C, BOYNTON COMMERCE CENTER; BEING MORE PARTICULARLY DESCRIBED HEREIN; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DISCLAIMER FOR SAID ABANDONMENT; PROVIDING THAT THE ATTACHED DISCLAIMER BE RECORDED IN THE PUBLIC RECORDS OF PALM BEACH COUNTY; AND PROVIDING AN EFFECTWE DATE. WHEREAS, John T. Doogan and Avirom & Associates, Inc., agent for Nayrot Realty, Ltd., a Florida Limited Partnership, has requested the abandonment of all that potion of the 65 foot ingress and egress easement, lying between Parcel 3B and 3C, Boynton Commerce Center; and WHEREAS, comments have been solicited fxom the appwpriate City Departments, and public hearings have been held before the City's Planning and/' Development Board and the City Commission on the pwposed abandonment; and WHEREAS, based on the foregoing information, the said easement no longer serves any useful purpose. NOW, TItEKEFORE, BE IT RESOLVEI} BY THE, CITY COMMISSION OF TIlE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boyuton Beach, Florida by and through its City Commission, does hereby abandon all that portion of the 65 foot Ingress and Egress Easement, lying between Parcel 3B and 3C, Boynton Commerce Center, and more parfcularly described herein as EXhibit ',A", subject to staff and utility company comments. S~tion 2. The Mayor and City Clerk am hereby authorized and directed to execute and deliver the attached Disclaimer and cause the same to be filed in the Public Records of Pa!m Beach County, Florida. Section 3. This Ordinance shall take effect immediately upon passage. FIRST READING this __ day of ,2001. SECOND, FhNAL READhNG AND PASSAGE THIS .. day of 2001. CITY OF BOY-NTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk EXHIBIT "A" All that portion of the 65 ' Ingress & Egress Easement, lying between Parcel 3B and 3C, BOYNTON COMMERCE CENTER, according to the Plat thereof, as recorded in Plat Book 45, Pages 126 and 127, in the Public Records of Palm Beach County, Florida. DISCLAIMER KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach, Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon a all that portion of the 65 foot ingress and egress easement lying between parcels 3B and 3C, Boynton Commeme Center, more particularly described herein as Exhibit "A". IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton Beach, Florida, have hereunto set their hands and affixed the seal of the City this __ day of ., 2001. ATTEST: CITY OF BOYNTON BEACH, FLORIDA Janet Prainito Interim City Clerk Gerald Broening, Mayor STATE OF FLORIDA COUNTY OF PALM BEACH ) ) BEFORE ME, the. undersigned authority, personally appeared GERALD Broening and JANET PR~dN1TO, Mayor and Interim City Clerk respectively, of the City of Boynton Beach, Florida, known to me to be the persons described in and who executed the foregoing instrument, and acknowledged the execution thereof to be their free hand and deed as such officers, for the uses and purposes mentioned therein; that they affixed thereto the official seal of said corporation; and that said instrument is the act and deed of said corporation. WITNESS my hand and official seal in the said State and County tlfis __ day of ., 2001. NOTARY PUBLIC, State of Florida My Commission Expires: EXHIBIT "A" All that portion of the 65 ' Ingress & Egress Easement, lying between Parcel 3B and 3C, BOYNTON COMMERCE CENTER, according to the Plat thereof, as recorded in Plat Book 45, Pages 126 and 127, in the Public Records of Palm Beach County, Florida. Requested City cormmssion Meeting Dates [] March 20,2001 [] April 3, 2001 ] April 17,2001 [] May 1,2001 NATLrREOF AGENDA ITEM RECOMMENDATION: CITY OF BOYNTON BEACH XI-LEGAL ITEM B.2 AGENDA ITEM REQUEST FO ¥ Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 2l, 2001 (5:00 p.m.) April 4, 200I (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meetin~ Dates [] May 5, 2001 [] June 5, 2001 [] June 19,2001 [] July 3, 2001 May 2, 2001 (5:00 p.m.) May 16, 200I (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation Approve the ordinance on the first reading amending Section 13-20 "Special Events." EXPLANATION: * Businesses and/or organizations seeking a Building Permit to hold a merchandise sale under a tent on private property, with no other related activities (i.e. food sales or entertainment), undergo the same review and inspection process as those which apply for the required Special Event Permit. No additional information is .gained from the applicant by issuing a Special Event Permit for this type of activity. This has only created a duplication of work for the City, additional steps for the applicant and a longer waiting time for final approval. It is recommended that these type of sales be exempt from obtaining a Special Event Permit; they will still obtain the required Building Permit. The Special Event Handbook is a guideline for the applicant, providing all of the necessary information, fees, department contacts, as well as samples of forms to assist them in filling out the application for permit. This information may need to be updated from time to time or changed to increase clarity or efficiency. These are admin~trative changes and should not require Commission approval. Special Event Permit fees, established in the Handbook, shall be amended by Resolution of the City Commission. Resolution 93-150 references the Recreation Depathnent's Revenue Policy Manual. This manual does not establish a fee schedule for Special Event Permits. Special Event Permit fees were established with the adoption of the Special Event Handbook, incorporated into Section 13-20 entitled "Special Events." Any changes to Special Event Permit fees shall still require City Commission approval. PROGRAM IMPACT: · :. Improqed customer service by eliminating unnecessary paperwork for the applicant. · :. Improved staff efficiency by elimination of duplicate paperwork and 30% reduction in Special Event Permit processing time. FISCAL IMPACT: Estimated iam ual revenue decease of $650 for Special Event Permits. However, Building Department fees would remain unaffected. ALTERNATIVES: None f De~:~'fment Head's Signature Recreation Deparmaent Name ~ Ci~ Manag~'s Signature City Attorney / Finance / Human Resources SSBULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE 01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING SECTION 13-20. SPECIAL EVENTS; PROVIDING FOR · CLARIFICATION OF REGULATIONS AND STREAMLINING OF THE APPLICATION PROCESS; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission, by Ordinance No: 098-37, passed and adopted a aew Special Events Ordinance, which was intended to establish regulations and procedures ['or Special Events; and WHEREAS, staff has now had ample oppommity to review this policy, and has recommended several amendments to further clarify regulations and to further streamline the ~rocedures for applicants; and WItEREAS, the City Commission, upon recommendation from staff, has [etermined that it is in the best interest of the citizens and residents to amend Section 13-20; NOW, THEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF rite CITY OF BOYNTON BEACH, FLORIDA, TItAT: Section 1. That Section 13-20. Special Events is hereby amended by adding the ~vords and figures in underlined type, and by deleting the words and figures in struck-through ~ype, as follows: Sec. 13-20. Special Events 1. Permits for Special Events. shall be unlawful to organ/ze, conduct or participate in any special event on the streets of City... 2. Definition. A. A "Special Event" shall mean any meeting, activity, gathering, or group of persons, animals, or vehicles, or a combination thereof, having a common purpose, design or goal upon any public or private facility, street, sidewalk, alley, park or other place or building ~vhere the special event substantially inhibits the usual flow of pedestrian or vehicular traffic ~r which occupies any public area or building and preempts use by the general public. A special event shall include but not be limited to City co-sponsored events, festivals, carnivals, ~oncorts, parades, walks, races, fund raising sales and similar gatherings, block parties, grand opening promotions, and other similar events not specifically permitted by City Ordinance. Merchandise sales under a tent on private property which have no other related activity, i.e. food sales or entertainment, are exempt from obtaining a Special Event permit; however, ~pplicant must still obtain the proper Building Permit. City of Boynton Beach L-eisu~ ge~4ees- Recreation and Parks Department events are exempt from this Ordinance. B. "Special Event Handbook" shall mean a publication issued by the City of Boynton Beach Lc'.'z-'~r: £:rv:.z,:: Recreation Department entitled "Special Event Handbook" which sets forth procedures for the application process and City requirements for special event activities, and which is attached hereto as Exhibit "A' and made a part hereof. This booklet nay be amended from time to time by t, ~...~. ^~ ~.~ r.;~., r~___~:~ · ..................... ., .............. the City Manager >r his/her designee, however Special Event Permit Fees shall be amended by Resolution of :he City Commission. 3. Application for a special event permit. Any person or organization seeking to conduct a special event in the City shall file an ~pplication with appropriate fee, for a special event permit with the ~ ~ecreation Deparhnent on forms provided by the City, ... 4. Standards for issuance of permit. special event permit shall be issued by the Lc~g=r: Scr, Age: Recreation Department unless: (a) The application is not complete in all material respects ... 5. Conditions for Permit. All special event permit applications approved pursuant to this article shall be subject to the ~'ollowing conditions: (a) The public area utilized shall be cleaned up following any special event md in all respects restored to its former condition. A refundable security bond, or similar financial pledge, may be required in amount to be determined by the ~ Recreation Department, to ensure that any damage is repaired and the premises returned to its ~revious condition. (b) The use or construction of platforms, chairs or other equipment may be ohibited or restricted by the ~ Recreation Deparmaent and/or the City Manager if such would result in permanent damage to City property or constitute a hazard to ~ublic safety. (0 Unless extended by the L-ei-~m4en4ee~ Recreation Deparmaent and/or he City Manager, all permits necessary to conduct the special event shall be obtained and 2 copies thereof provided to the City not less than fourteen (14) days prior to the first day of the event. Section 2; That each and every other section of said Chapter not herein specifically mended shall remain in full force and effect as previously enacted. Section 3. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent urisdiction to be invalid, such decision shall not affect the remainder of this Section 5. Section 6. )assag¢. FIRST READING this SECOND~ FINAL ,2001. Authority is hereby given to codify this Ordinance. This ordinance shall become effective immediately upon __ day of , 2001. READING AND PASSAGE this day of CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~.TTEST: 2ity Clerk :ca'~-xfm,ad S~ction 13-20 - S[~ci~l Eve~/a 031201 Requested City Commission Meeting Date~ [] March 20, 2001 [] April 3, 2001 [] April I7, 2001 [] Mgy 1, 2001 NATURE OF AGENDAITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Xl. LEGAL D. 1 Date Final Form Must be Turned in to Ciw Clerk's Office March 7, 2001 (5:00 p.m.) March 21,2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Corn.mission Date Final Form Must be Turned Meeting Date~ in to City Clerk's Office [] May 15, 2001 May 2, 2001 (5:00 p.m.~ --~ "< [] June 5, 2001 May 16, 20ffi (5:00 p.ra~ [] Jun¢lg, 2001 Jun¢6,2001 (5:00p.n~ [] July 3, 2001 June 20, 2001 (5:00 p.~ ':~ *~ [] Admim~trative ' [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Bnsiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve an offer to buy a City's home improvement loan (Case #2-91-035): As the attached February 13, 2001, memo !from Community Development Division indicates, Affordable Home Company has made an offer to buy the above referenced home improvement loan in the amount of $4,000.00. The home improvement loan was made on January 21, 1993, to R.BJ and Ruby Lee Luster. The balance on that loan is approximately $8,448.44. Both R.B. and Ruby Lee Laster are now deceased and the properV/was foreclosed upon in September in 1999, by the Fleet Mortgage Corporation, a superior lien holder. Counter offer was made to Affordable Home Company, with the company agreeing to a firm payoff of $4,500.00 on the loan, payable within 24 hours of City comrmssiofi's approval. EXPLANATION: Thc City received nothing towards it's mortgage loan when the property was foreclosed in 1999, due to the jumor status of the subject home improvement loan. PROGRAM IMPACT: ~a HscALIMPACT: ~a ALTERNATIVES: Decline the offer and institute a mortgage foreclosure action, but the City would have to payoff superior lien ho!tiers. Deparlment Head's Signature Department Name S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC City Manager's Signature City Attorney / F' ,e / Human Resom~es __ TO: FROM: DATE: SUBJECT: DEPARTMENT OF DEVELOPMENT DIVISION OF COMMUNITY REDEVELOPMENT MEMORANDUM NO. 0t-023 Nicholas I. Igwe, Assistant City Attorney Octavia S. Sherrod, Community Development Manager,S' February 13,2001 Home Improvement Case ~2-91-035 FEB 2~0! R. B, and Ruby Lee I_aster We had been contacted by your office in May of 1999 regarding the case' ref~ced above (please see attached memorandum and response). Last Friday, The Affordable Home Company contacted this office in regards to a payoff amount for this same property. We responded via facsimile in the amount of $8,888.44, with forgiveness of the note ending in August of 1999, as the property was sold in September of that same year. Their response to this office (see attached) was a letter of intent to purchase our mortgage and promissory note for $4,000.00. I am requesting from your office, as expeditiously as possible, an opinion on this matter regarding acceptance. This office would like to see reimbursement of the total amount owed, however, since the property has been foreclosed upon and both applicants am deceased, we respect your opinion on an outcome that is acceptable and the best for the city. OSS:dar Attachments OFFICE OF THE CIT~ ATTORNEy 100 E. Boynf~n Be, ack Boule~,ard P.O. Bo~ $10 BoJmton Beach, Florida 33425-0310 PHO~'E: ($61) 742.6050 FAX: ($61) 742-6054 April 10, 2001 Via Facismile 835-0533 Anna Losito The Affordable Home Company 29! 5 Hillsbom Road West Palm Beach, Florida 33405 Re! Offer to purchase City's mortgage and note of Laster DearMs. Losito: IhaVe your offer of February 12, 2001 to Debbie Reamanyder to purchase the above referenced note for[$4,000.00. I am advised bythe City's Community Development Division that the balance of the mortgage is approximately $8888.44. Pursuant to my discussions with you this morning, I hereby make a counter offer of $5,000.00. P1ease be advised that this counter offer is subject to the City Commission's approval. If this counter offer is acceptable to you, please advise me as soon as possible so that thi.~ matter may be placed on the!next City Commission's Agenda If you need additional information, please let me know. Ve~ truly yours, Nicholas I. Igwe, Assistant City Attorney Cc: Octavia Sherrod, Community Development Manager Rpr 10 O1 ll:32a CORP OFFICE 58t8350533 p. ! THE AFFORDABLE HOME COMPANY 2915 HILLSBORO ROAD WEST PALM BEACH, FL 33405 PHONE (561) 833-2333 FAX (561) 835-0533 VIA FAX ONLY: 742-6050 PAGE I OF~_ April I0, 2001 SENT VIA FAX TO: Nicholas 1. lgwe Assistant City Attorney OffEr to Purchase City of Boynton Beach's Mortgage & Note - Laster, R.B. & Las*er, Ruby Lee Dear Nick: Thank you for your response to our fn'm's offer, it was a picture speaking with you this morning. I am in receipt of your counter offer of $5,000, subject to the City Commission's approval. As promised, I would present your offer to the president of our company, and respond back to you promptly. As I am sure you are aware, our firm is in the business of buying and selling mortgages for a profit. T~vpically in cases such as these, we offer to purchase a mortgage for a maximum of 50% of its' remaining value. Per the City's documentation of Febmaxy 9, 2001 (please see attached) the payoff for this mortgage is $8,445;44. As you may know, this was a 1999 foreclosure case and the city has not received any paymen~ on this for at least 2 years. Per my discussion with Alan Mentser, President, our firm will raise the offer to $4,500 which is higher than the typical 50% in which we negotiate for. I have attached a revised letter of intent to reflect this increase, in addition to an affidavit of indebtedness, required to complete this transaction. I understand that this counter offer is subject to the City Commissioners, pleas~ advise if it is necessary for Mr. Mantser to attend this meeting or whether you ~411 include it as a consent agenda item at the meeting. lfthis offer is accepted, we would be more than happy to issue our firm's check to the City of Boymon Beach within 24 hours of the City Commissioners' approval. Manager Rpm 10 O! 11:32a CDRP OFFICE THE AFFORDABLE HOME COMPANY 2915 HILLSBORO ROAD WEST PALM BEACH, FL 33405 PHONE (561) 833-2333 FAX (561) 835-0533 LETTER OF INTENT TO PURCHASE MORTGAGE AND NOTE ASSIGNOR: City of Boynton Beach, Florida DATE: April 10, 2001 PROPERTY OWNERS: R.B. LASTER and RUBY LASTER, his wife PROPERTY ADDRESS: 3175 East Atlantic Drive, Boyaton Beach, Florida LEGAL DESCRIPTION, if available: West Twenty (20') feet of Lot 128, all of Lot 129 and East fifteen (15') feet of Lot 130, Cherry Hills Subdivision, eccording to the plat thereof, recorded in Plat Book 4, Page 58 of the Public Records of Palm Beech County, Florida, according to the Public Records, located in the Clerk of the Circuit Court, in and for Palm BeaCh County, Florida. DESCRIPTION: Affordable Home Company hereby offers and contracts for an assignraem of Mortgage end Note, originally recorded in Palm Beach County, Florida, in Offic/al Records Book 7597, Page 1451, Clerk's recording No: 93-052787. ANTICIPATED CLOSING DATE: Within 30 days of aeeeptance ASSIGNEE: THE AFFORDABLE HOME COMPANY, end/or assigns PRICE: $4,500 TERMS: SeLler shall supply purchaser(s), if available, with all pertinent documentation at the request of the purehaser specifically, but not limited to; photos; title searches; title policy or any other documem that may assist in the valuation of this transaction. EXPIRATION OF OFFER: Friday, April 20, 5:00pm., est. CONTINGENCIES: Subject to end contingmat upon approval of documentation and review by our attorney for legal sufficiency, appraisal(s) if any, current title search, affidavit of indebtedness, odginal loan documents, inspection of the properly prior to closing. BINDING AUTHORITY: This agreement shall b~ bound by the terms and conditions contained herein to the successors, heirs and/or their assigns. Signatories ecknowledge that they have the authority to act as sta~ed in these regards. Rpr 10 D1 11:32a CORP OFFICE Letter of intenl - Ci~' of Boynton Bea~h/Laster Page 2 Please direct any questions to Anna Losito at 561-833-2333 during the hours of 9am-5pm or on mobile phone at (561) 662-5400, anytime. Sincerel¥~ ALAN D. MENTSER, CRS, GRI President Assignor, accepts the terms and conditions o~'this letter. SIGNED: Print name: Title: Date: Address: Phone: Rpr 10 O1 11:32a CORP OFFICE 5618350533 AFFIDAVIT OF INDE~¥EDNESS BEFORE ME, the undersigned authority, personally appeared, who, being sworn, deposes and say: 1. That I am (~a~, ~,) __ _, of/for · .u.,~,,,~.~d to cx¢cule the Assigmucnt of ,~,ortgage a~id Note recorded at Official Records Book, records of _, Page _ in the Official number, _ .County, Florida, Bearing Clerk's documem Any and 'all costs which have been incurred with regard to the collection of this judgment include the following: Principal Balance: $ (~ o~_ Accrued Interest: _.) (asof Collection Costs: J Attorney's Fees: NSF Fees: (~s of ) Property Preservation: {~ o~ ) (Az of Appraisal/Inspections: Other Fees: - j TOTAL DUE: $ 3. That as a result of this assignment, Bayer's Investment Group, Ltd. Inc. will be assigned the Mortgage and Note originally recorded in County, Florida in Official Records Book __ Page_ FURTHER Al- FiAN 1 SA'I~i'H NAUGh-i'. By: Printed Name: County of State of SWORN ro AND SUBSCRIBED before me this _ day of ,2001 by provided identification, and who is personally known to me, and who has correct to who states to me that statements made above are ~ue and the best of his/her knowledge. NOTARy PUBLIC SEAL: CITY OF BOYNTON BEACH COMMUNITY REDEVELOPMENT 100 EAST BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA 33435 PHONE: 561-742-6066 FAX: 561-742-6089 TO: FAX: RE: DATE: February 9, 2001 Anna 835-0533 Payoff for the Laster mortgage is $8,448.44. Check should be made payable to "The City of Boynton Beach" and mailed to the attention of this division. FROM: Debbie Reamsnyder, Administrative Secretary YOU SHOULD RECEIVE 1 PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL 561/742-6066. 02/12/20~1 1~:55 561S889179 COF~. OFFICE PA~E 82 THE AFFORDABLE HOME COMPANY 2915 I-IH.LSBORO ROAD PHONE ($61) 8.t3-2333 FAX ($61) 83~-0~13 February 12, 200! SENT VIA FAX TO: Debbie Reamsnyder, Adr~inistrative SccreUu'y Ocmvin Shertod, Com~zRy Development Manager City of BoYmOn ~ ConununRy Re4evclopmen~ RE: Offer to Purchase CRy of Boynto- Be~ch's Mortgage & Note - Laser, R.B. & l.~ster, Ruby Lee Dear Debbie: It was a pies.sure spe~king with you on F~iday. Thar~ you so much for your timety ~ist~nce in this matter. As I explained to you, our company has an imcrest in the afurememioned property which was lost to foreclosure proceedings in September 1999, Ple~c flud attw,.hed, our firms' offer for assignment of the mortgage end note, including a cop)- of the recorded mort0ege and l~ote, Ths~ you in ~ivance for forwarding this offer ~o Ms. Sh~rrod. You may ~ me at the numbers above w~t~ aw/qu~ion~, or I may be ~ on my mobile ~ Siucerely, DEPARTMENT OF DEVELOPMENT DIVISION OF COMMUNITY REDEVELOPMENT MEMORANDUM NO. 99-052 TO: FROM: DATE: SUBJECT: Jim Cherof, City Attorney Octavia S. Sherrod, Community Development Coordinator May 26, 1999 City of Boynton Beach Mortgage Agreement R. B. and Ruby Lee Laster This is in response to your office's request for information regarding the mortgage referenced above. The mortgage, dated January 21st, 1993, was for a total of $15, 056.00. As this is a fifteen-year forgivable agreement, a portion of the odginal amount is "erased" on a monthly basis, beginning February 16~, 1993, at the rate of $83.64 each month. To date, $6,356.64 has been forgiven, leaving a balance of $8,699.36. This amount is good until June 16~. 1999. After that, the balance is again reduced by the amount of the monthly forgivable portion. I have attached a copy of the mortgage agreement for your convenience. Should you have any questions please do not hesitate to contact this office. OSS:dar Attachment J :\S H R DATA\Community RD~memos'~,TTY~LasterMor tgage.doc FEDERAL HIGHWAY CORRIDOR COMMUNITY REDEVELOPMENT PLAN Prepared For: The City of Boynton Beach Prepared by: Michele Mellgren & Associates, Inc. in association with Hughes Hall Inc. April 3, 2001 EXECUTIVE SUMMARY The Federal Highway Corridor Community Redevelopment Plan was prepared to serve two purposes. First, the Plan will update the existing Community Redevelopment Plan consistent with Ch. 163, Part III, F.S. in order to include the recently expanded boundaries of i the Community Redevelopment Area (CRA) proximate to Federal Highway, nerth and south of the original CRA area. Second, the Plan provides recommendations for projects and i programs, including amendments to the adopted future land use plan and zoning code, to be i undertaken by the City to create a catalyst for desired development and redevelopment in the corridor generally, and in the downtown core specifically. Existing conditions within the Corridor were thoroughly examined and evaluated. They indicate that there are a variety of challenges and opportunities for development and redevelopment. The core downtown area that lies between a line extended across the north edge of Mangrove Nature Park on the north and S.E. 2na Street on the south continues to be the central focus of the corridor that should feature the highest level of development to establish its importance. The areas on the north of downtown, up to the C-16 canal, and on the south down to an extension of S.E. 13t~ Avenue provide the gateways to downtown. The gateways should provide a transition to the downtown urban form, thereby framing the downtown, while providing sufficient housing opportunities to support downtown activities and businesses. The two remaining areas outside of the gateways to downtown, extending to the city limits, are the entrances to the city. The entrances must present an aesthetically pleasing appearance while preserving the predominantly residential character. Each of these five areas presents unique issues. Collectively, these five planning areas will form a hierarchy of development that will result in economic growth and a pedestrian oriented vibrant downtown, while creating individual community identities. Specific recommendations to guide the City toward realization of orderly and aesthetically pleasing development and redevelopment in the Federal Highway Corridor are detailed in Section VI of this Plan, and summarized as follows: )anend the Comprehensive Plan text to create two subcategories of land use within the land use plan designation of Mixed Use. There should be a Mixed Use-High (MU-H) for the core downtown area, and a Mixed Use-Low (MU-L) for the gateway commtmities. The MU-L should place an emphasis on residential with neighborhood serving retail. 2. Amend the Future Land Use Plan Map to redesignate the downtown as MU-H and to redesignate the gateway communities as MU-L. o Create development standards for the MU-H district, which is the core downtown area, that address an increase in the maximum allowable height; elimination of restrictions on density but maintain/ag control of the visual appearance of development; elimination of automobile or thoroughfare oriented uses; and, allowing residential uses by right if the tn'st floor of development is dedicated to commercial, retail or office uses. Create development standards for the MU-L disffict that include an increase in the maximum allowable height; elimination of restrictions on density but maintaining control of the visual appearance of development; elimination of commercial uses that are either thoroughfare oriented or are not neighborhood serving uses; allowing drive through uses only as a conditional use; and, increasing the allowable size of grocery or food stores. Create new zoning districts for the R1A and R1AA communities east of Federal Highway, proximate to the Intracoastal Watenvay, that would allow for redevelopment of lots with greater lot coverage and a reduced size of required yards. Provide regulations that would allow for appropriate locations of houses of worship, schools and similar institutions so that there is a balanced distribution of these various types of land uses. Protect residential neighborhoods by creating distance separation requirements between residentially planned or zoned land and facilities which sell or serve alcoholic beverages. Provide for the amortization of such existing facilities. o 10. Develop detailed signage standards to improve the aesthetic appearance of the Corridor. The standards should define the advertising on commercial vehicles as signage and prohibit the parking of such vehicles in a manner that constitutes placement of sigus. Develop a design program for structures, signage and street furniture, to include a color palate and architectural themes. Create land development regulations to address building placement, amount of parking, parking location, mixed uses and pedestrian chanalization~ CONTENTS LIST OF TABLES LIST OF EXHIBITS Section I. INTRODUCTION II. POWERS OF THE COM/VRJNITY REDEVELOPMENT AGENCY HI. ANALYSIS OF EXISTING CONDITIONS Overview of Corridor Planning Area I Planning Area II Planning Area III Planning Area IV Planning Area V IV. MARKET ANALYSIS V. REDEVELOPMENT STRATEGIES: ISSUES AND OPPORTUNITIES VI. REDEVELOPMENT PROGRAMS AND PROJECTS iv v 7 9 9 20 30 38 49 56 64 76 82 Programs Comprehensive Plan Amendments New Development Standards Zoning Code Amendments Design Criteria Specific Projects Convention Hotel Public Parking Signage Public Presence Outdoor Storage Pedestrian Crossings 82 83 85 87 87 88 88 88 89 89 VII. NEIGHBORHOOD IMPACTS OF REDEVELOPMENT ACTIVITIES Traffic Circulation Community Facilities Effect on School Population Relocation Environmental Quality 90 90 91 91 92 93 VIII. GOALS AND OBJECTIVES IX. GENERAL STATEMENT RELATING TO THE CRA Relationship to City's Comprehensive Plan Safeguards to Ensure Redevelopment Activities Follow the Redevelopment Plan Safeguards to Ensure Financial Accountability Providing for a Time Certain and Severability 94 98 98 98 98 99 X. SOURCES OF REDEVELOPMENT FUNDING AND FINANCING XI. REFERENCES CONSULTED XII. APPENDIX 100 103 104 LIST OF TABLES 4.3 7.1 Table Page 3.1. Existing Corridor Land Use Designations 12 :3.2 Existing Corridor Zoning Districts 13 3.3 Area I Existing Zoning DesignatiOns 26 3.4 Area I Existing Land Use Designations 27 3.5 Area II Existing Zoning Designations 35 ' 3.6 Area II Existing Land Use Designations 36 13.7 Area III Existing Zoning Designations 43 3.8 Area III Existing Land Use Designations 44 ,3.9 Area IV Existing Zoning Designations 54 3.10 Area IV Existing Land Use Designations 55 3.11 Area V Existing Land Use Designations 61 3.12 Area V Existing Land Use Designations 62 4.1 Comparison of Hotels and Hotel Units 67 4.2 Retail and Office Supply and Demand in the Reduced Regional Market, 2015 72 Retail and Office Supply and Demand in the Expanded Regional Market, 2015 School Capacity and Enrollment, 2000-2001 73 92 LIST OF EXHIBITS Exhibit 1.1 Boundary of Corridor Study Area 3.1 Planning Areas 3.2 Street Layout 3.3 Water Main Layout 3.4 Sewer Line Layout 3.5 Open Space 3.6 Area I Boundary 3.7 Area I Land Use 3.8 Area I Zoning 3~9 Area II Boundary 3.10 Area II Land Use 3.11 Area II Zoning 3.12 Area III Boundary 3.13 Area III Land Use 3.14 Area III Zoning 3.15 Area IV Boundary 3.16 Area IV Land Use 3.17 Area IV Zoning 3.18 Area V Boundary 3.19 Area V Land Use 3.20 Area V Zoning Page 6 10 14 17 18 19 21 22 23 31 32 33 39 40 41 50 51 52 57 58 59 V INTRODUCTION Redevelopment efforts in the City of Boynton Beach commenced in August 1981 when the City established the Boynton Beach Community Redevelopment Agency (CRA) in accordance with Chapter 163, Part 3, F.S. On May 4, 1982, the City of Boynton Beach declared a portion of the downtown area to be suffering from slum and blighted conditions, as evidenced in Resolution 82-KK, and established a Community Redevelopment Area (also referred to as CRA) that initially contained 180 acres. The original boundary of the CRA included a core portion of the Federal Highway corridor from the Boynton Canal on the north to SE 6th Avenue on the south. In April of 1983, pursuant to its finding of necessity, the City commenced preparation of the Boynton Beach Community Redevelopment Plan comprising a redevelopment program pursuant to the Community Redevelopment Act of 1969 as amended from time to time. The plan was subsequently adopted on August 21, 1984. The Redevelopment Plan examined the current conditions at that time, the market oppommities, and made some key recommendations for redevelopment that focused on the downtown area, which centered on Boynton Beach Boulevard and Federal Highway. Broadly, the plan recommended the creation of a unique identity for downtown that should be pedestrian friendly, marine focused and oriented toward the water. To achieve this broad goal, the plan made 'three key recommendations. First, the plan recommended construction of a mixed use development consisting of a public waterfront park, specialty retail and residential uses. Next, the plan 'recommended construction of a hotel with convention space in order to recapture the City's share of the tourism industry. The third broad recommendation was the creation of a marina and marine related uses east of Federal Highway along the Intracoastal Waterway (ICW). At the time that the original Community Redevelopment Plan was prepared and those recommendations were made, the Florida Department of Transportation (DOT) was planning roadway improvements in the area. The DOT had previously made improvements to Boynton Beach Boulevard. The next phase of planned work was to construct a bridge at Boynton Beach Boulevard that spanned the ICW, and then remove the existing bridge at Ocean Avenue. The redevelopment plan contained recommendations that were based upon the DOT roadway work being completed. The plan was specific in stating that the success of the recommended redevelopment concepts would hinge upon the construction of the Boynton Beach Boulevard bridge, and removal of the Ocean Avenue bridge to the south. The planned bridge, however, was never constructed because of neighborhood preservation issues raised by residents, and the Ocean Avenue bridge continues to provide access to the east in this immediate area. The Boynton Beach Community Redevelopment Agency subsequently expanded the boundmy of the original CRA. The expanded area included an additional 518.76 acres of land lying west of the Florida East Coast Railroad to Interstate 95, between the Boynton Canal on the north and Ocean Avenue on the south. The redevelopment plan text was updated to provide recommendations for the expanded area, that included focusing on Boynton Beach Boulevard as a gateway to Boynton Beach and preservation of the residential character of the expanded CRA area, which was composed mainly of residential land uses. In September 1996, the City of Boynton Beach conducted a citywide visioning session. More than 100 community representatives participated in the American Assembly process, which resulted in a policy statement that addressed seven key issues of concern. Among these were commercial revitalization and economic development. The City utilized this policy statement to commence the process of specific planning efforts for the redevelopment of downtown and the marina areas, as well as for major roadway corridors. These efforts resulted in the Boyaton Beach 20/20 Redevelopment Master Plan (20/20 Plan) that was completed in September 1998. The 20/20 Plan addressed the seven key issues identified during the American Assembly Process and restated them in terms of specific goals and objectives. A number of these goals and objectives will be addressed in part or in whole through the preparation of the Federal Highway Corridor Community Redevelopment Plan. Generally, these focus on uses and needed development standards within the Federal Highway Corridor, and are summarized as follows: Goal 2: Commemial Revitalization Objective 2.1 - Expand the CRA boundary to increase financial resources during redevelopment plan implementation. Objective 2.4 - Prepare overall design standards for the entire length of Federal Highway within the City. Goal 3: Downtown Redevelopment Objective 3.1 - Create specific areas in the downtown that are pedestrian and bicycle friendly, and where mixed uses and infill development are encouraged. Objective 3.2 - Prepare conceptual area plans and design criteria for the cultural center/marina area district that addresses such issues as mixed uses, signage and landscaping. Through the documented conditions of slum and blight contained in the 20/20 Plan, the CRA board evidenced the need to expand the CRA to include those portions of the Federal Highway Corridor to both the north and south City limits, consistent with Objective 2.1 of the 20/20 Plan. These are referred to as the North Subarea and the South Subarea. While the boundaries were expanded, the redevelopment plan text was not updated to include this additional land area. This plan, therefore, will serve two purposes. First, it is a redevelopment plan for the Federal Highway Corridor that focuses on uses and development standards along Federal Highway. Second, it is of sufficient scope and format to meet the requirements of Chapter 163.362 to allow for the Community Redevelopment Plan text update for the expanded CRA area. The boundaries of this expanded area, on which this redevelopment plan is focused, are the city limits on the north, the ICW on the east, the municipal boundary on the south, and the Florida East Coast Raikoad and Palm Boulevard on the west. The entire Federal Highway Corridor area now contains approximately 1,094.98 acres. The legal description for the North and South Subareas is contained in the Appendix. Exhibit 1.1, which is cohtained on page 6, depicts the boundaries of the Federal Highway Corridor, including the North and South Subareas of the CRA that were added. The boundaries of the expanded Community Redevelopment Area were drawn to take into account the need for physical redevelopment as well as the need to protect neighborhood areas from the presence of blighting influences. Properties located within the redevelopment area that are not presently in need of redevelopment assistance, are threatened by the nearby presence of blighting conditions and, therefore, are included to preserve their long term 4 viability. As a general standard, the boundary of a proposed redevelopment area includes areas which clearly meet the slum or blight criteria, as well as areas that may not be considered individually, but which are otherwise necessary to achieve the objective of eliminating blight and preventing its spread. Additionally, some physically sound areas were included in the expanded redevelopment area based on the their functional relationship to the Federal Highway Corridor and the uses contiguous to it. 5 Federal Highway Corridor Redevelopment Study Boundary of Corridor Study Area City Boundary Water Railroads 0.5 0 0.5 I 1.5 2 ~les Date: March 30, 2001 SECTION II COMMUNITY REDEVELOPMENT AGENCY The Conmmnity Redevelopment Agency (CRA) of the City of Boynton Beach was established in May 1982 pursuant to Resolution 82-KK. As authorized by the Community Redevelopment Act, the City of Boynton Beach has delegated powers to the Boynton Beach CRA allowed under Florida Statutes that are necessary and convenient to undertake redevelopment efforts. The powers of the CRA are contained in Section 163.370, Florida Statutes. These include, but are not necessarily limited to, the following activities: Acquire property deemed necessary for community redevelopment, except that the use of eminent domain shall require specific approval from the City Commission; Hold, improve, clear, or prepare any acquired property for redevelopment; Dispose of property acquired within the Community Redevelopment Area for uses in accordance with the adopted community redevelopment plan; Carry out programs of repair and rehabilitation; Plan for and assist in the relocation of persons displaced by redevelopment activities; Receive and utilize tax increment revenues to fund redevelopment activities; Appropriate such funds and make such expenditures as are necessary to carry out the purposes of the Community Redevelopment Act of 1969; and : a Close, vacate, plan, or replan streets, roads, sidewalks, ways or other places. The CRA may undertake any additional action not specifically mentioned above if such action is necessary to undertake redevelopment efforts, except that the following powers remain under the control of the Boynton Beach City Commission, pursuant to Section 163.358, Florida Statutes: 7 The power to determine an area to be a slum or blighted area, or combination thereof; to designate such area as appropriate for community redevelopment; and to hold any public hearings required with respect thereto; The power to grant final approval to community redevelopment plans and modifications thereof; The power to authorize the issuance of revenue bonds as set forth in Section 163.385, Florida Statutes; The power to approve the acquisition, demolition, removal, or disposal of property as provided in Section 163.370(3), Florida Statutes, and the power to assume the responsibility to bear loss as provided in Section 163.370(3), Florida Statutes; and, The power to approve the development of community policing innovations. SECTION III ANALYSIS OF EXISTING CONDITIONS Overview General Desc~ The Federal Highway Corridor Community Redevelopment Area, including the North and South Subareas of the CRA, is comprised of approximately 1,095 acres. The Con'idor contains a variety of uses broadly described as including various intensities of residential and commercial uses; light industrial uses; office uses; recreational areas; and, seve~l conservation overlay sites. There are also vacant tracts within the area, as well as instances of non-residential developed parcels that are under utilized or developed but abandoned; victims of economic difficulties. The redevelopment area can be divided into smaller planning subareas. These smaller planning areas are defined by general development characteristics. Exhibit 3.1, which is shown on the following page, depicts the five small planning areas within the corridor. Area I extends from the C-16 Canal to the north City limits and is coincidental with the North Subarea of the expanded CRA. Area II lies between the C-16 canal and just south of a line extended from NE 6~ Avenue across Federal Highway to the Intracoastal Waterway (ICW). Martin Luther King Avenue is centrally located in this planning area. Area III extends f~om the southern edge of the second planning area southward to a line extended from SE 2na Avenue across Federal Highway to the ICW. Area III includes both Boynton Beach Boulevard and Ocean Avenue. Area IV extends from the southern edge of the third planning area south to a line extended from approximately SW 13th Avenue to the ICW. 9 Federal Highway Corridor Redevelopment Study BOundary of Study Area 0.5 0 0.5 I 1.5 2 2.5 Miles Date: March 30, 2001 The north side of the lumberyard that is located on the west side of Federal Highway and the bank that is on the east side mark the southern edge of planning Area IV. The last planning area, Area V, lies between the southern edge of the fourth planning area and the municipal limits on the south. Note that while some planning areas share a few similar characteristics, such as Areas IV and V that coincidently contain multifamily uses on the east side, there are sufficient differences between the various areas to warrant individualized attention to each one. Differences include, for example, uses, densities, intensities and proximity to the core downtown business district. Each of these small planning areas plays an important role in the redevelopment of the Federal Highway Corridor Commumty Redevelopment Area as a whole. Laud Use - Land use designations ¥ ~in the entire Federal Highway Corridor are extremely varied. Detailed discnssi~ns of each planning area that follow this overview each contain an exhibit that depicts the Future Land Use Plan Map designations that exist within the subject planning area. The. future land use designations information is displayed in Table 3.1, which is on pag~ l'3':As. Table 3.1 demonstrates, there are a variety of land use designations within the ~ C~r,, While the central potion of the Federal Highway Corridor centered on the dawntowa area is largely designated Mixed Use, the other areas feature a mix of designations without any apparent order or hierarchy of land uses. 11 Table 3.1.---Existing Corridor Land Use Designations Abbreviation Land Use Designation Density Allowed LDR ~MoDR MeDR HDR OC LRC GC R Low Density Residential Moderate Density Residential Medium Density Residential High Density Residential Special High Density Residential Office Local Retail General Commercial(2) Mixed Use°) Recreational 4.84 du/ac 7.26 du/ac 9.68 du/ac 10.80 du/ac0) 20.00 du/ac (t)This land use category also exists with a conservation overlay designation (2)Also designated mixed use if use and development meet specified requirements Source: City of Boynton Beach, FL, "Comprehensive Plan Future Land Use Map", updated June 18, 2000. Signage for commercial uses throughout the Federal Highway Corridor lacks any continuity or coordination. Sign designs have no unifying theme with regard to architectural details, landscaping, color, size or placement. Additionally, some signs are in need of maintenance or repair. Overall, commercial signage detracts from the appearance of the corridor. It was also noted that there are two signs in different places on the north end of the corridor that purport to mark the municipal boundaries. Conversely, the city lira/ts on the south end are not clearly marked. Zonino & Housing Units - Zoning districts and parcels for residential uses are depicted in the exhibits included in the detailed discussions of the planning areas that follow this overview. There are an estimated __ residential units within the redevelopment area. Table 3.2, which is on page 15, presents the zoning districts identified in the area. 12 Table 3.2--Existing Corridor Zoning Districts Abbreviation Zoning District Density R1A RtAA R1 R2 R3 PUD CBD C1 C2 C3 C4 REC Residential, Single Family Residential, Single Family Residential, Single Family Residential, Duplex Residential, Multi-family Planned Unit Development Central Business District Office, Professional Commercial, Neighborhood Commercial, Community Commercial, General Recreation 5.80 da/ac 5.40 da/ac net 7.26 da/ac 9.6 da/ac 10.80 da/ac Source: City of Boynton Beach, FL, "Official Zoning Map", updated Jan. 2000. Street Layout and Circulation - The street layout within the Federal Highway Corridor can be broadly described as predominantly a modified grid pattern, with streets on the east side of the corridor terminating in cul-de-sacs or deadends because of the Intmcoastal Waterway. Federal Highway itself is a major north-south' arterial connecting the eastern seaboard of the United States. It runs through the eastern, mainland portion of Florida. Through the City of Boynton Beach, it is currently a four-lane divided 'highway with bike lanes in both directions and sidewalks along both sides. The 'speed limit within the city limits varies between 35 MPH and 40 MPH. Extfibit 3.4, which is on the following page, depicts the street pattern within the area. The Florida East Coast (FEC) Raikoad also nms along the eastern portion of Florida and, in the City of Boynton Beach, just west of Federal Highway, forming the western boundary of the Corridor study area from the C-16 canal southward. Since the raikoad tracks mn along the west side of Federal Highway throughout the City, it tends to separate the more 13 Exhibit 3.2 - Street layout 14 commercial Federal Highway area from the more residential western areas. The locations at which the tracks can be crossed are important for access and traffic circulation between the west side and the east side. Each of the cross streets at the signalized intersections on Federal Highway provides access to the west including FEC railroad crossings. The majority of other streets, however, do not cross the tracks. The Florida Depattment of Transportation (FDOT) has developed a system for access management for roadways such as Federal Highway. Access management is a comprehensive approach to the control and regulation of all aspects of highway access. This is done by assigning a specific classification to roadways. These classifications contain separation standards for access features such as driveways, medians and signals. The portion of Federal Highway located within the City of Boynton Beach is classified by FDOT as an "urban minor arterial'? with an Access Classification of "5, Restrictive." Restrictive means the opposing lanes are separated by a median. For a Classification 5, the desirable driveway connection spacing is 245 feet, the desirable median opening spacing for a directional opening (limited turning movements allowed) is 660 feet and for a full opening (all turning movements allowed) is 1,320 feet. Desirable spacing between traffic signals is 1,320 feet. Traffic volumes were obtained from FDOT's Transportation Statistics Office. Within the City of Boynton Beach, FDOT maintains three permanent, monitored traffic counting sites along Federal Highway. One is located just north of Ocean Avenue, one is just north of Woolbfight Road and the other is south of Woolbright Road. The 1999 Average Annual Daily Traffic (AADT) north of Ocean Avenue is 21,000 vehicles. North of Woolbright Road the AADT is 20,500 vehicles, and south of Woolbright Road the AADT is 26,500. FDOT also 15 records the AAI)T for previous years to provide a historical record. Over the previous three years there bas been a growth rate of just less than one percent per year. Traffic accidents cause personal and/or physical damage, increase traffic congestion and, in the worst case, result in loss of life. A review of accident data can help identify accident prone locations and help determine why accidents occur. These data may also aid in determining what measures should be implemented in order to help reduce the number of accidents at problem locations. The accident summary for Federal Highway in Boynton Beach during the year 2000 shows a total of 302 incidents. North of Ocean Boulevard there were 115 incidents, with almost 15 percent occurring in the 200 and 300 blocks. South of Ocean Boulevard there was a total of 187 incidents, with almost 30 percent occurring in the 1500 and 1600 blocks; proximate to Woolbright Road. Infrastructure - The City of Boynton Beach 1996 Comprehensive Plan Evaluation and Appraisal Report indicates that the entire Federal Highway Corridor Community Redevelopment Area is served by public water and sewer lines provided by the City. Exhibit 3.5, contained on the following page, shows the layout of public water lines. Exhibit 3.6 which follows Exhibit 3.5 and is on page 20, shows the layout of sewer lines within the study ~ce Areas - The Federal Highway Corridor features a number of public park and recreational areas. All but one of these, Pence Park, has an orientation toward the Intracoastal Waterway. In addition to the public parks, there are approximately twelve points of access to the water by way of public streets. Exhibit 3.7, shown on page 21, shows the location and type of open space and recreational areas. 16 Exhibit 3.3 - water lines 17 Exhibit 3.4 - sewer lines 18 Federal Highway Corridor Redevelopment Study Open Space ~11 open space O.5 0 0.5 Roads , Date: March 30, 2001 1 1.5 IViles PLANNING AREA I 2O Federal Highway Corridor Redevelopment Study Planning Area I , Planning Area I Railroad Water , 2000 Feet Federal Highway Corridor RedevelOpment Study Plan Area ~!~ Future Land Use ~ Planning Area I ~ Parcels N 0.2 0 0.2 0.4 Miles Date: March 30, 2001 Federal Highway Corridor Redevelopment Study Planning Area I Zoning /.~., Planning Area I Ob/Boundary Roads Parcets 0.2 0 0.2 0.4 Miles Date: March 30, 2001 N Planning Area I Overview Planning Area I extends from the northern city limits to the C-16 canal, which forms a physical and psychological boundary from the adjacent planning area to the south. Within this portion of the corridor, the FEC railroad fight of way is contiguous to Federal Highway on the west side, while the western boundary of the corridor study area extends west of that, lying along 4th Street, which is also Palm Boulevard. The eastern side of this planning area extends to the Boynton Beach municipal limits that is roughly the centerline of the ICW in this area. Street Layout and Circulation The FEC rail line, which is contiguous to and elevated above Federal Highway in this area, serves to sever the continuity of this portion of the corridor and directly affects the development appearance of it. Land lying west of the tracks in the study area is not readily noticeable or highly visible. Additionally, the railway severely limits access from the west onto Federal Highway. Planning Area I has only two access points from the west onto Federal Highway. The first is at Gateway Boulevard, which is a signalized intersection with full median openings. Because Gateway Boulevard provides direct access to and from Interstate- 95, this intersection is a major node. The second access is from NE 15th Avenue, which is roughly 700 feet north of the C-16 Canal; the southern edge of this planning area. The intersection of NE 15th Avenue provides a full median opening, but it is not a signalized intersection. Additionally, NE 15th Avenue is a local street that provides access to the surrounding single family residential neighborhood that lies to the west of Federal Highway. 24 In addition to limiting access, the rail line, in conjunction with the Federal Highway right of way, defines the appearance of the corridor. The expanse of the two fights of way convey an appearance of very low density or open area, which is underscored by the landscaping enhancements completed by the FDOT. As a result, a sense of community exists largely only on the eastern side of Federal Highway in planning Area I. Land within the eastern portion of Planning Area I is constrained by Federal Highway on the west and the Intracoastal Waterway on the east. Parcels tend to be narrow and extend the full width between Federal Highway and the ICW. As a result, there are numerous direct street and driveway access points on the east side of the planning area. The driveway separation in this area, however, is generally close to the 245-foot separation that is considered desirable by the FDOT for this portion of Federal Highway. Zoning The zoning distr/cts in planning Area I and the existing uses are not inconsistent. The Coastal Management Element of the Comprehensive Plan, however, noted that one multi- family development, which is located on the ICW in roughly the middle of the planning area, has an existing density of 38.3, which exceeds the land use plan and zoning designation of 10.8 dwelling units per acre. There are a number of residential parcels or lots in the central and northern portion of Area I east of Federal Highway that are either under utilized or vacant. Similarly, there are commercially zoned parcels that are either vacant or developed but not to the level of development permitted under the zoning regulations. The commercial zoning districts on the east side of Federal Highway are long and narrow, paralleling the roadway. Commercial lands in this location were likely to have been established many decades ago to benefit fi.om the railroad. At that time, the train was 25 important to and served the community, and Federal Highway was a small, two lane road. Over the years, however, the importance of the railroad to the community has diminished. At the same time, Federal Highway has been widened and medians added to address the shift in modes of transportation. The necessary right of way to accomplish the roadway improvements was taken from the east side of Federal Highway since the west side bordered the FEC. The end result is commercial parcels of land of marginal depth that invite strip development or isolated free standing uses that lack landscaping; a desirable transition to the adjacent residential properties; and, often, feature inadequate parking. Table 3.3 depicts the zoning dislxicts that exist in Area I. Table 3.3.--Area I Existing Zoning Designations Abbreviation Zoning District Density R1A Residential, Single Family 5.80 du/ac R1AA Residential, Single Family 5.40 du/ac net R3 Residential, Multi-family 10.80 du/ac PUD Planned Unit Development C2 Commercial, Neighborhood C3 Commercial, Community REC Recreation Source: City of Boynton Beach, FL, Official Zoning Map , updated Jan. 2000. Land Use Land use in Area I is predominantly residential, with a mix of single-family, multi- family and mobile homes. The east side Federal Highway has a variety of housing and housing conditions that range in allowable zoning density from 5.4 to 10.8 units per acre. Two recreational areas are located on the east side that provide access to the Intracoastal Waterway. The west side of Federal Highway, beyond the FEC raikoad, contains less varied 26 housing, and conditions are not as varied. Table 3.4 shows the land use districts that exist in planning Area I. Table 3.4.--Area I Existing Land Use Designations Abbreviation Land Use Designation Density Allowed LDR Low Density Residential 4.84 du/ac HDR High Density Residential 10.80 du/ac0) LRC Local Retail R Recreational · (~)Also designated mixed use if use and development meet specified requirements Source: City of Boynton Beach, FL, "Comprehensive Plan Future Land Use Map", updated June 18, 2000. Residential - On the east side of Federal Highway, there are a few lower density communities. The ones on the southernmost end of the planning area are in stabile condition, and showing signs of upward transition. This neighborhood appears to have been constructed around the 1950s as a first wave of retirement homes. It was noted that redevelopment in these lower density communities has started to occur, beginning particularly with those lots that front on the Intracoastat Waterway. Modest homes in these areas are giving way to large, two story residential units. The lower density community on the northern end of Area I appears older than its southern counterpart, and consists largely of moderate to marginal housing with an overall appearance of a neighborhood in decline. Numerous newer multi- family communities exist throughout this planning area that range from attractive to exclusive in appearance. Interspersed are two main pockets of mobile homes that are can be described as in a state of deterioration. Note that there are three areas of residential land use that have 27 alternative designations to go from low density residential to high density in two areas, and from high density to local retail in a third area. The west side of Federal Highway with~ the corridor study area, north of Gateway Boulevard, contains a plarmed unit development that is separated and insulated from Federal Highway. The development is elevated well above the grade level of Federal Highway, and has berming and fencing on its perimeter, with no direct access onto the highway. South of Gateway Boulevard, is a commercial node and then a large area of modest residential units in laeed of rehabilitation, as well as pockets of mobile home parks that are in a state of deterioration. Commercial - Some commercial uses flank portions of Federal Highway. On the east side of Federal Highway, commercial land uses include vacant lands; several one-story shopping plazas; a motel; a topless bar; restaurants; and, both an active and an abandoned gas station. As noted above, parcel depth has been diminished over the years due to improvements to Federal Highway. On the west side there are only two commercial nodes. The northern node is centered on and oriented toward Gateway Boulevard more than Federal Highway. It contains marginal, one story neighborhood strip mall retail uses. The location, orientation and nature of these retail facilities, in conjunction with the barrier created by the railroad right of way, indicate that they are not likely to serve either Federal Highway users or the preponderance of residential uses in this planning area, which are located on the east side of Federal Highway. The southern node is centered around NE 15th Avenue. Commercial uses include a funeral home as well as several vacant la'acts of land. 28 The intersection of Gateway Boulevard and Federal Highway, which should be considered a major node, contains residential on the northwest comer and commercial uses on the three remaining comers. The northeast comer features a gas station and the southeast comer is a restaurant with a large setback from the comer. The southwest comer features the marginal retail discussed above, and is set far back from the intersection due to the FEC right of way. Recreation - Area I features two recreational sites on the east side of Federal Highway, proximate to the Intracoastal Waterway. The southern recreational area is a functioning boat ramp park. Because of the facility's proximity to the inlet, the park serves much of the South County area. As a result, there has been an increase in noise, traffic and parking that has presented issues for the surrounding community. The City of Boynton Beach has undertaken a project to increase parking at the facility. Just north of the boat launch area is open space that will be developed with approximately $1.725 million in funding provided by Palm Beach County. The site will be developed with active and passive recreational facilities and will mitigate the open space in the boat launch facility that will be replaced with the additional parking that will be provided. 29 PLANNING AREA H 3O Federal Highway Corridor Redevelopment Study Planning Area II I I I ! Planning Area Il city Boundary R~ilroad Water 50O 0 N leO0 Feet Federal Highway Corridor Redevelopment Study Planning Area II Future Land Use I I i ! ! I I N Planning Area I) A '/~/Railroad 0.06 0 0.06 0.12 ~les ~ Parcels ~ __ I ; ,Lr ~ ~ ~e: IVlarch 30, 2001 Federal Highway Corridor Redevelopment Study Planning Area II Zoning I I I I I I I I I I I I Planning ,Area I City Boundary 0.2 0 0.2 Date: March 30, 2001 0.4 I~les N A Planning Area Overview Planning Area II extends from the C-16 canal on the north to just south of an extension of NE 6t~ Avenue on the south. The FEC raikoad fight of way is the western boundary of the planning area. The centerline of the Intracoastal Waterway is the eastern edge of Area II. The FEC is roughly 75 feet west of Federal Highway on the north end of the area. On the southern end of Area II, however, the raikoad right of way is roughly 200 feet west of Federal Highway. Martin Luther King Avenue, which is NE 10t~ .avenue, is the center of this planning area. Street Layout and Circulation The FEC railway has a direct impact on circulati°n and land use patterns in Area II. Access to Federal Highway from land to the west of the FEC is limited to only two points. Martin Luther King Avenue is the first access point. This intersection is signalized and has full median openings. Martin Luther King Avenue contains some commercial uses and is a focal street for the residential community that surround it. Further, this street is the only one in Area II that provides citizens with northbound access, on Federal Highway. As a result, this intersection should'he considered a major node. The second FEC crossing is at NE 6t~ Avenue, which provides southbound access to Federal Highway for the residential community to the west. NE 6th Avenue is not signalized and provides no median break. 34 On the east side of Federal Highway, streets are predominantly a grid pattem. Access to Federal Highway is provided by each of the east-west avenues at intervals that range from approximately 280 feet and more. From the north boundary of Area II to Martin Luther King Avenue, driveway separations are generally close to the 245-foot DOT guideline. South of there, however, driveway spacing varies. On street parking is available in this portion of Federal Highway. Zoning There are four zoning districts present in planning Area II. These are shown in Table 3.5. The zoning districts and existing uses are not inconsistent with one another. The Coastal Management Element of the Comprehensive Plan, however, noted that three developments on southern edge of the planning area have densities of 40, 18.1 and 17.9 units per acre, which exceed the existing land use plan and zoning designations. Table 3.5.--Area II Existing Zoning Designations Abbreviation Zoning District Density R1A Residential, Single Family 5.80 du/ac R1AA Residential, Single Family 5.40 duYac net R3 Residential, Multi-family 10.80 dtYac C4 Commemial, General Source: City of Boynton Beach, FL, "Official Zoning Map", updated Jan. 2000. There is only one commercial zoning district in Area II, which is the C4, General Commercial district. This is the most intense commercial district available within the City og . Boynton Beach, and is intended m facilitate development along major trafficways. According to the Code, the intent of C4 zoning is to preserve the design integrity of major highways by 35 grouping "highway uses," which include local serving commercial uses as well as uses that lean more toward industrial in their nature. Federal Highway in this vicinity, however, is surrounded by residential uses with no transition in land use from residential to the heavy commercial and, as in planning Area I, the commercially zoned land is of marginal depth on both sides of Federal Highway. As a result, the C4 zoning district category allows for some uses that are traditionally considered incompatible when contiguous to, or a part of, residential communities. Land Use There are only two land use designations in Area II, which are shown in Table 3.6. Existing land use in Area II is commercial along the entire length of Federal Highway. East of the commercial strip is residential land. These properties have a land use designation of mixed use, but are zoned residentially at densities of 5.8, 7.26 and 10.8 dwelling units per acre. Some residential lots appear to be non-conforming with regard to minimum size and width. Many of the houses are in need of maintenance. Overall, the land appears to be underutilized, and the neighborhood in need of code enforcement. Table 3.6.--Area II Existing Land Use Designations Abbreviation Land Use Designation Density Allowed MX Mixed Use 40 du/ac GC General Commercial(1) O)Also designated mixed use if use and development meet specified requirements Source: City of Boynton Beach, FL, "Comprehensive Plan Future Land Use Map", updated June t8, 2000. 36 The commercial land uses include vacant lots and auto related facilities such as car rental, car wash, auto parts and repair; an adult entertainment establishment; a U-Haul rental with outdoor storage and display; outdoor boat sales; offices; restaurants; and retail. The more intense commercial uses that exist in Area II, such as the auto related facilities, outdoor storage and display, and adult entertainment are incompatible with the surrounding residential neighborhoods: Additionally, the marginal depth and overall size of many of the parcels, particularly on the west side of Federal Highway, do not allow for adequate landscaping, parking and buffering. Additionally, many structures are situated on or near the Federal Highway fight of way line. In addition to the commercial and residential uses, there is an Elks club located on the east side of Federal Highway. Beyond this, however, no other similar types of uses, community uses, public facilities, or open spaces were noted in Area H. Land uses at the intersection of Martin Luther King Avenue and Federal Highway are very low scale retail uses. These include a vacant stmctare, vertical blinds shop, seafood market and a barbeque. 37 PLANNING AREA HI Federal Highway Corridor Redevelopment Study // Planning Area III ]1 // Planning Area III /~/City Boundary ~/~ ~/~ Railroad ! I Parcels I I Water N 1000 Feet Federal Highway Corridor Redevelopment Study Plan Area III Future Land Use ~ F~annin~ ~ III ~ Railroad 0.06 0 0.06 0.12 Niles Water Date: March 30. 2001 Federal Highway Corridor Redevelopment Study Planning Area III Zoning ~.~ ,, P~annir~ ,Area I ~' Roads '-~, Parcels 0.2 0 0.2 Date: March 30, 2001 0.4 Miles N Planning Area Overview Planning Area III contains the heart of downtown Boynton Beach, and includes the original Community Redevelopment Area. A line extended from the north edge of Mangrove Nature Park forms the north boundary of the planning area. The eastern city limits, which is roughly in the centerline of the Intracoastal Waterway channel forms the east edge. The south edge of Area III is formed by SE 2nd Avenue. The western boundary is the FEC railway. Street Layout and Circulation The street pattern in Area IH is a downtown grid with access to Federal Highway from both the east and west sides of the roadway. This phmning area has two signalized intersections on Federal Highway, which are at Boynton Beach Boulevard and Ocean Avenue. These two intersections are. 1,056 feet apart, which is 20 percent short of the spacing desired by FDOT. Typically, FDOT desires a minimum of 1,320 feet between intersections. These two intersections provide full median openings. The balance of the median openings are directional, meaning that only limited turning movements are allowed, and vary in separation. Driveway access in this area varies in distance separation. Accident reports for the year 2000 show that 115 incidents, or 15 percent of all accidents on Federal Highway, were concentrated in this planning area, specifically in the 200 and 300 blocks just north of Boynton Beach Boulevard. 42 Boynton Beach Boulevard provides direct access to Interstate 95 from Federal Highway and, as such, should be considered a node of activity. Boynton Beach Boulevard, as a major right of way, terminates at Federal Highway. Ocean Avenue, which is just to the south, carries traffic across the Intracoastai Waterway to the Atlantic Ocean beaches and, therefore, should also be considered a major node of activity. The Ocean Avenue bridge has recently been rebuilt with enhanced architectural features. The FEC railway does not have a significant impact in this planning area as it does in the two planning areas to the north. On the northernmost end of Area III, land between the railway and Federal Highway is approximately 200 feet deep. Land between the FEC and Federal Highway continues to gain depth throughout the balance of the corridor. On the southern edge of Area III, there is more than an estimated 400 feet between the two transportation corridors. FEC crossings are frequent in Area III, which provide ready access to the Federal Highway Corridor for land to the west. Zoning Approximately nine lots spanning across NE 4th Avenue contiguous.to the railway are zoned for heavy commercial uses. Beyond that, however, the balance of land within Area III is zoned Central Business District. Table 3.7 shows the zoning districts that exist in Area III. Table 3.7.--Area III Existing Zoning Designations Abbreviation Zoning District Density CBD C4 Central Business District Commercial, General Source: City of Boynton Beach, FL, "Official Zoning Map", updated Jan. 2000. 43 The CBD zoning district is intended to provide a focal point in the community that integrates a variety of office, retail and residential uses. The district standards, densities and intensities are designed to create a synergy between permitted uses and to create a critical mass of upscale development that establishes a pedestrian environment and promotes the local economy. Land Use The land use designation in Area III is depicted in Table 3.8. The land use designations and the existing uses are not inconsistent. The northeast portion of this planning area has a special conservation overlay district. This is the Mangrove Nature Park that is a natural preserve containing scenic boardwalks that lead out to the Intracoastal Waterway. Table 3.8.-Area III Existing Land Use Designations Abbreviation Land Use Designation Density Allowed MX Mixed Use(l) G-C General CommeTcial(2) o) A portion also designated conservation overlay . . (2)Also designated mixed use if use and development meet specified reqmrements Source: City of Boynton Beach, FL, "Comprehensive Plan Future Land Use Map", updated June 18, 2000. The northernmost portion of Area m contains a propane gas outlet and a large Goodyear facility on the west side between Federal Highway the FEC right of way; uses similar to those in Area II as they are suggestive ofheaw commercial uses. Other uses on the north end, however, include low scale community serving retail and businesses. The intersection of Boynton Beach Boulevard and Federal Highway contains commercial uses. An Eckerd drugstore is under construction on the northwest comer. The southwest comer features a gas station. The northeast comer contains Boynton Plaza, which is small scale strip shopping plaza in moderate condition with front-field parking. Construction of a stormwater retention pond has recently been completed. The pond is located between the mangrove park and the existing shopping center. Immediately north is St. Marks Church and school facility. The southeast comer of the intersection contains a very low scale motel. Land along Fedc~ral Highway and Ocean Avenue is in a variety of uses and appears to be under utilized, particularly when considered in conjunction with the Central Business District zoning that is in place. Along the west side of Federal Highway, between the gas station at the comer of Boynton Beach Boulevard and Ocean Avenue, there is a large vacant lot that is designated for parking for the church that is immediately to the south. Veteran's Park is also located in this area. The church, in addition to the parking lot, also has extensive parking behind the building. Across Federal Highway is the remote drive in facility for Bank of America and, to the south of that, the main building for the bank. Other uses south of this area include retail and office. Along Ocean Avenue on the east side of Federal Highway, there is a marginal, one story strip retail development. The north side of Ocean Avenue in this area is contiguous to the Intmcoastal Waterway and the uses are marine oriented that include charter fishing and diving businesses, and two successful waterfront restaurants. A mixed use development project with a marina has been approved and is scheduled to begin construction in the near future. The marina poffion is nearing completion. Construction of the mixed use portion, 45 which will feature restaurants and retail on the ground floor with residential units above, has been delayed several times because of various issues, but is anticipated to commence in the near future. The west side of Ocean Avenue has been newly renovated and enhanced with streetscape elements. This block-long area features small scale retail and restaurants in a pedestrian environment. The intersection of Ocean Avenue and Federal Highway, which is another major node, is low scale development, which is emphasized by the width of Federal Highway. The intersection contains retail and office uses, except for the northeast comer which has a bank building. Note that the drive in for the bank building is located between the main building and the motel that is in the southeast comer of Boynton Beach Boulevard and Federal Highway. Recommendations for planning Area III were included in the original CRA plan, and then subsequently contained in the Boynton Beach 20/20 Redevelopment Master Plan that was finalized in September 1998. The original CRA plan envisioned further development specifically of the area between Boynton Beach Boulevard and Ocean Avenue. The CRA plan suggested the following in this area: A waterfront public park/specialty retail/residential project that occupies the northeast comer of the Boynton Beach Boulevard and Federal Highway intersection, replacing the existing strip shopping center; A hotel project that would overlook the water~ont amenities; both the marina and the mangrove park; and, A marina project that would include specialty retail shops and more restaurants. 46 The waterfront projects would bring population into the downtown area to support the desired retail and restaurants. The hotel project would serve a similar purpose, as well as capture the City's share of the tourism industry. Note that the CRA plan conducted a market study and concluded that the area would support a hotel. The marina project would not only bring population to the downtown, but would also enhance the water orientation of this area, which is a valuable asset. Parking for these suggested developments was not directly addressed, other than to note that it would have to be carefully coordinated. The CRA plan also envisioned a pedestrian environment along the west side of Federal Highway, as well as along Boynton Beach Boulevard and Ocean Avenue. All of these recommendations were made, however, predicated on the completion of the Boynton Beach Boulevard Bridge that FDOT had planned to construct across the ICW. The bridge was not constructed, and the existing Ocean Avenue bridge will remain in place. The Boynton Beach 20/20 Redevelopment Plan that was completed in 1998 also contained recommendations for this immediate portion of planning Area III. The 20/20 Plan, like the CRA plan, envisioned a waterfront plaza and overall redevelopment of the northeast comer of the Boynton Beach Boulevard and Federal Highway intersection. It also called for a pedestrian environment along Federal Highway, recommending building placement near the property line. Retail uses were envisioned along both sides of Federal Highway, with pedestrian access placed mid-block. The 20/20 Plan did not discuss a specific mixed-use marina project, and did not consider the hotel concept recommended in the CRA plan, but did address parking. The 20/20 Plan noted that parking to serve the proposed retail uses would be critical in attracting people downtown, particularly during the initial phases of operation. As a result, the 20/20 Plan proposed parking in the northeast comer of Federal Highway and Ocean 47 Avenue, behind the buildings that have street frontage. This parking was proposed to serve the commercial uses that would be located on both the east and west sides of Federal Highway. 48 PLANNING AREA IV · 49 Federal Highway Corridor Redevelopment Study Planning Area IV Federal Highway Corridor Redevelopment Study Plan Area IV Future Land Use ~1~' Planning Area IV ~, ~,,ro~ N 0.1 0 /~ 0.1 0.2 [v~les Date: March 30. 2001 Federal Highway Corddor Redevelopment Study Planning Area IV Zoning R I ! ~ Planning A~e~ I -.~'.' City Boundary 0.2 0 0.2 Date: March 30, 2001 I I I I 0.4 ~les N Planning Area IV Overview The north boundary of Planning Area IV is S.E 2nd Avenue. The eastern edge is the municipal boundary, which is roughly the centerline of the Intracoastal Waterway. The southern edge of Area IV is approximately an extension of SE 13th Avenue. The western edge of the corridor in this area is the FEC railway. In this portion of the corridor, Federal Highway is in the middle of the study area. Street Layout and Circulation The street system and circulation on the west side of Federal Highway is a traditional grid pattern In contrast, land on the east side of Federal Highway is representative of newer development. Streets are curvilinear and serve only the development in which they are located, providing no interparcel access. Plavning Area IV contains no signalized intersections. There are only two streets that intersect with Federal Highway that also provide crossing to the west at the FEC railway. These two streets are SE 5th Avenue and SE 12th Avenue. While these two streets intersect with Federal Highway, there are no median openings at these intersections. There is, however, a median opening at SE 10t~ Avenue. Zoning The zoning districts in Area IV are varied, and accommodate single family and multifamily development, as well as office, commercial and recreational uses. The zoning districts that are present are shown in Table 3.9. 53 Table 3.9.--Area IV Existing Zoning Designations Abbreviation Zoning District Density R1A_A R2 R3 OC C3 REC Residential, Single Family Residential, Duplex Residential, Multi-family Commercial, Office Commercial, Community Recreation 5.40 dUJac net 9.60 du/ac 10.80 du/ac Source: City of Boynton Beach, FL, "Official Zoning Map", updated Jan. 2000. The existing uses are not inconsistent with the uses permitted in the various zoning categories. The Coastal Management Element of the Comprehensive Plan, however, noted that there were four developments that had densities that exceed those allowed by zoning. These are the Sterling Village condominiums and three other contiguous developments. The first was noted as having a density of 30 units per acre; the next of 18 units per acre; the th/rd of 20.3 units per acre; and 18.6 units per acre at Sterling Village. The maximum allowable density under the existing zoning is 10.8 dwelling units per acre. Land Use The land use designations present in Area IV are shown in Table 3.10, which is included on the following page. Existing uses and land use plan uses are not inconsistent, although several developments have densities greater than otherwise permitted. Existing land uses in Area IV are mixed. The northeast quadrant of this planning area is occupied predominantly by Sterling Village, which is a garden-style multifamily condominium development. Field inspection of Sterling Village indicated that many of the units are seasonally occupied, and occupants are largely age 55 and older. South of this is Boynton Isles. This development is single family detached community that has a water 54 orientation. Contiguous to the east side of Federal Highway on the southern end of the planning area is a pocket of commercial development that includes the Women's Club, office uses of which one or more is vacant, and a restaurant. Table 3.10.--Area IV Existing Land Use Designations Abbre¥iation Land Use Designation Density Allowed LDR Low Density Residential 4.84 du/ac MeDR: Medium Density Residential 9.68 du/ac HDR High Density Residential 10.80 du/ac LRC Local Retail 'R Recreational Source: City of Boynton Beach, FL, "Comprehensive Plan Furore Land Use Map", updated June 18, 2000. The west side of the Federal Highway in Area IV is commercial. Uses are uncoordinated and unrelated. These include several banks; a restaurant; several fast food establishments; a church located in a defunct shopping center; personal services; and, several vacant parcels. The overall impression of this portion of the planning area is marginal and in a state of decline. The aforementioned commercial uses on the west side of Federal Highway wrap around an area of residential duplex development. This small community is surrounded on the east, south and a portion of the west by commercially zoned land. The balance of the west side of the residential area is contiguous to the FEC railway. Pence Park, which is a public recreational facility, is to the noah of this coinmunity; 55 PLANNING AREA V Federal Highway Corridor Redevelopment Study Planning Area V /~/Planning Area V City Bo.ndary Railroad Roads P,r~els WGter N 1000 0 1000 2000 Feet Federal Highway Corridor Redevelopment Study Plan Area V Future rLand Use ~ .~/Planning A~e~ V O~y 8oundary Railroad Water 0.2 N 0 0.2 Date: March 30, 2001 0.4 Mil~ Federal Highway Corridor Redevelopment Study Zoning Planning Area I city Boundary pR~s 0.2 0 0.2 0.4 Miles Date: March 30, 2001 Plannin~ Area V Overview The southernmost planning area, Area V, occupies the balance of the Federal Highway Corridor from the southern edge of Area IV south to the municipal limits. The centerline of the Intracoastal Waterway forms the eastern edge of the planning area, and the FEC railway is the western boundary. The southernmost 3,600 feet or so of Area V contains numerous parcels of land that are not within the City of Boynton Beach. Additionally, a significant part of the east side of Federal Highway is not within the City. Street Layout and Circulation With the exception of multifamily residential development located on the west side of Federal Highway around SE 21st Avenue that has grid pattern, the street layout in this planning area can be described as curvilinear. Streets were designed to serve only the immediate development in which they are located, and not to provide interparcel access. Planning Area V has two signalized intersections on Federal Highway, which are at Woolbright Road and at SE 23ra Street. These two intersections provide fuli median openings. Additionally, these are the only two east-west streets that provide access to the west across the FEC railway right of way. The balance of the median openings are directional and vary in separation. Driveway access in this area varies in distance separation. Accident reports for the year 2000 show that 187 incidents, or 30 percent of all accidents on Federal Highway, were concentrated in this planning area, specifically in the 1500 and 1600 blocks, which is the intersection of Woolbright Road. Th/s intersection features large shopping centers on the south comers and a signalized pedestrian crossing just south of the intersection. 60 The intersections of Woolbright Road and SE 23~d Street with Federal Highway are important because of their size and the fact that they provide western access. As a result, these should be considered major nodes. Zoning A broad range of zoning categories exist in Area V, which are shown in Table 3.11. Table 3.11--Area V Existing Zoning Designations Abbreviation Zoning District Density R1AA Residential, Single Family 5.40 du/ac net R1 Residential, Single Family 7.26 du/ac R3 Residential, Multi-family 10.80 du/ac C2 Commercial, Neighborhood C3 Commercial, Community C4 Commercial, General REC Recreation Source: City of Boynton Beach, FL, "Official Zoning Map", updated Jan. 2000. The existing uses are not inconsistent with the uses permitted under the applicable zoning districts. The Coastal Management Element of the Comprehensive Plan, however, noted that there were five developments that had densities that exceed those allowed by zoning. These existing densities were 27.7, 25.4, 32.2, 21 and 5.3 units per acre. The maximum density permitted by the zoning district for the first four developments is 10.8 units per acre. The fifth development has zoning that allows a maximum of 5.3 units per acre. As a result, these residential communities are non-conforming uses. 61 Land Use Land use designations in Area V are extremely varied. Table 3.12 depicts the existing future land use designations. Table 3.12--Area V Existing Land Use Designations Abbreviation Land Use Designation Density Allowed LDR MoDR MeDR HDR LRC GC R Low Density Residential Moderate Density Residential Medium Density Residential High Density Residential Special High Density Residential Local Retail General Commercial Recreational 4.84 du/ac 7.26 du/ac 9.68 du/ac 10.80 du/ac0) 20.00 du/ac(2) °)This land use category also exists with Recreational designation (2)Also designated conservation overlay district Source: City of Boynton Beach, FL, "Comprehensive Plan Future Land Use Map", updated June 18, 2000. Area V contain~q not only a mix of land uses, but these uses are arranged with no apparent logical order. Commencing on the northwest comer of Woolbright Road and Federal Highway and then traveling south, uses include a !nmberyard, which is a permitted use at this site; a Publix shopping center; medical offices; assisted living facility; residential; gas station; motels; and, miscellaneous free standing retail uses. In the southern portion, these uses appear marginal, uncoordinated and in a state of decline. The east side of Federal Highway at the southern end of Area V is not within the City of Boynton Beach. Uses in this area, however, include outdoor storage and display of various items such as statues, bird baths and similar ornamental items. The poor appearance of these retail facilities detracts from the area. Continuing north on Federal Highway to the southern 62 city limits, uses include multifamily units and Jaycee Park, which is a public, passive recreation area with ICW orientation. North of that, there are more multifamily units, and then a number of commercial sites that are either vacant, or developed but abandoned. Continuing north, there is more multifamily and then various commercial uses that include fast food and a Winn-Dixie shopping center that has a bank on the outparcel located at the comer of Woolbright Road and Federal Highway. The northeast comer of Federal Highway has a gas station, with residential units contiguous to the north side of the gas station parcel. 63 SECTION IV MARKET ANALYSIS Introduction The Community Redevelopment Agency redevelopment plan that was adopted in August 1984 recommended the development of a convention style hotel within the Central Business District, which is also planning Area III in this analysis. Additionally, both the CRA redevelopment plan and the Boynton Beach 20/20 Redevelopment Master Plan suggested mixed use developments, to include retail, in the core downtown area. Approximately 17 years has passed since the initial recommendation for a hotel, additional retail space and office uses that was contained in the CRA plan. This section of the Federal Highway Corridor Study, therefore, will review the hotel market at this time as well as the market for mixed use retail to determine if prior recommendations are still viable. Hotel ~ The CRA plan adopted in 1984 examined conditions in what was identified as the competing markets; the Lake Worth and Delray Beach downtown districts. The plan noted that Boynton Beach's location between these two areas indicated that the City could expect to share in some of the advantages and disadvantages experienced by the surrotmcllng areas. The CRA redevelopment plan found that in 1984, the "least favorable market indicator" was the number of hotel and motel units available. At that time, Boynton Beach had 239 hotel and motel units combined, compared to 598 total units in Delray Beach and 828 units in Lake Worth. While a breakdown oftbe number of units by hotel or motel was not provided, the CRA plan stated that the units within Boynton Beach were not only smaller in number, but provided in comparatively smaller facilities that could not accommodate meetings or conferences. As a result, the plan indicated that Boynton Beach was likely not capturing the full economic benefits of the convention and tourism industry. Almost 17 years has transpired since the recommendation to take advantage of this market segment through siting of a convention type hotel in the core downtown area. As a result, a review of current market conditions is warranted to determine if the recommendation for placement of a hotel is still a valid land use consideration. The data contained in Table 4.1 on the following page provide information concerning hotel and hotel units within both the County and the regional market area, which includes not only Delray Beach and Lake Worth as included in the original CRA plan, but also Manalapan that is just north of Boynton Beach. A convention style Ritz- Carlton hotel has been consmacted in Manalapan since completion of the CRA plan and, therefore, must be included in the regional market area. Note that only hotels are examined is this analysis, and not motels since they do not provide convention or banquet facilities, or other "full service" amenities found in hotels. The classification to determine whether a facility is a hotel or motel has been taken from the Florida Department of Business and Professional Regulation Division of Hotels and Restaurants Master Listing of Accounts prepared January 8, 2001. The State determines whether a facility is a hotel, which is classified as 02, or is a motel, which is classified as 03. The first half of Table 4.1 compares the number of hotel facilities in the City of Boynton Beach to those in all of Palm Beach County. Boynton Beach has approximately 6.2 percent of all hotels in the County, compared to neighboring Delray Beach and Lake Worth, each of which have 4.6 percent of all hotels in the County. The Ritz-Carlton in Manalapan constitutes 1.5 percent of all hotels in Pall Beach. Similarly, Boynton Beach has 4 hotels that constitute 36.4 percent of all hotels in the market region, compared to 27.3 percent each for Delray Beach and Lake Worth, which each have 3 of the 11 hotels in the market region. Manalapan's hotel represents 9.1 percent of the hotels in the market region. The data were then examined to compare hotels that had 100 rooms or more, since that would be the very minimum number desired to support banquet or conference facilities. These data show that Boynton Beach has 3 hotels with 100 or more rooms, compared to the County that has a total of 43 hotels with 100 or more rooms, which equates to Boynton Beach having 7 percent of all hotels with 100 or more moms in Palm Beach County. This compares to Delmy Beach that has 4.7 percent of the hotels with an excess of 100 rooms. Lake Worth and Manalapan each have only 2.3 percent of the hotels with more than 100 rooms. Similarly, Boynton Beach has a greater pementage of the market region's hotels with 100 rooms or more. The City has three such hotels which represents almost 43 percent of the hotels in the market region. It should be noted, however, that one of these is a Holiday Inn Express located proximate to Interstate 95. Although the hotel does provide meeting moms, it is of minimal size featuring only 100 rooms, and is not representative of typical conference resort hotels. A second hotel in Boynton Beach is the Holiday Inn - Catalina on North Congress Avenue, which has been reported to Boyaton Beach Planning staff as maintaining a high occupancy rote due to flight crews from Palm Beach International Airport. As a result, the higher percentage of 66 hotels with greater than 100 rooms in Boynton Beach may be diminished because of these two unique cimumstances. Further, a review of the number hotels with 100 rooms or more in the regional market shows that each of the competing areas --- Delray Beach, Lake Worth and Manalapan --- have one water oriented hotel facility with conference or meeting room space. The City of Boynton Beach, however, has no such facility. The second portion of Table 4.1 examines the number of units available, rather than the number of hotel facilities. Palm Beach County has a total of 10,063 hotel units. The data in Table 4.1 show that Boynton Beach is competitive with Delray Beach. Boynton Beach has 740 hotel units for 7.4 percem of all units in Palm Beach County, while Delray Beach has 790 hotel units for a total of just under 8 percent of all units countywide. Lake Worth has a total of 255 units and Manalapan 270 units, which is equal to 2.5 percent and 2.7 percent of all hotel units in the County, respectively. Similarly, Boynton Beach and Delray Beach are competitive with each other on a regional level, with Boymon Beach maintaining 36 percent of all hotel units within the region, while Delray Beach has 38.4 percent. Boynton Beach and Delray Beach each have slightly more than 4 percent of the units countywide that are located in hotels that have 100 units or more, as well as roughly the same percentage of similar units compared on a regional basis. Once again, however, Boynton Beach has no units in a conference sized hotel with a water orientation, while Delray Beach enjoys almost 41 pement of such units; Lake Worth 16.7 percent of similar units; and, Manalapan more than 42 percent of the region's units in conference sized hotel facilities. The hotel in Delray Beach with a water orientation is the Marriott Delray Beach located on North Ocean Boulevard with 260 units. The similar hotel in Lake Worth is the Gulfstream Hotel located on the west side of 68 the Intracoastal Waterway. This hotel features only 106 moms and is a imnimal conference hotel. It has a total of 2 meeting rooms that seat only 5 to 12 people, and a total of 2 banquet rooms that accommodate a maximum of 50 to 100 people. The third regional hotel is the Ritz-Carlton in Manalapan that has full meeting and conferencing facilities, and features 270 rooms with a water orientation. This analysis examined existing market conditions in the County, as well as in the competitive market region as initially examined in the original CRA plan and expanded to account for the newer development ia Manalapan. The results indicate that there is still a market niche for a conference-sized hotel with a water orientation within the City of Boynton Beach. While the CRA plan suggested a hotel with 100 to 200 rooms, it is recommended that the City of Boynton Beach consider a hotel that approaches or slightly exceeds the upper end of this size to be competitive with the Marriott in Delray Beach that has 260 rooms and the Ritz-Carlton in Manalapan that has 270 rooms. According to the Palm Beach Property Appraiser's office, the Delmy Beach hotel ts situated on approximately 4.5 acres, which equates to an estimated 754 square feet per hotel room. The Manalapan resort site is approximately 6.8 acres including its extensive pool, patio and deck areas, which equate to 1,097 square feet per hotel room. These data indicate that the City of Boynton Beach should consider a redevelopment site for a hotel that ranges between 3.5 acres and 5 acres to accommodate a convention type hotel that has 200 rooms. Retail Market Analysis In addition to recommending a convention type hotel, the original CRA plan suggested mixed uses to include retail and office. Specifically, the CRA plan suggested 69 an additional 50,000 square feet of retail, including restaurants, and an additional 20,000 to 30,000 square feet of office use. The Boynton Beach 20/20 Redevelopment Plan provided similar recommendations with regard to uses, although it did not specify a target square footage of additional uses. In recommending additional non-residential uses in the downtown area, the CRA plan considered population distribution in the regional market that includes Boynton Beach, Delray Beach and Lake Worth, as well as income and homeownership as an indicator f market stability. Since the CRA plan was prepared almost 17 years ago, however, a reexamination of market projections is warranted. The Planning Division of Palm Beach County completed a "Commercial Needs Assessment Report", revised through December 1999, that examined office and retail demand projected in the year 2015. The study focused on portions of Palm Beach that are west of the subject study area, but considered supply and demand for retail and office throughout all of Palm Beach County. The Needs Assessment utilized smaller planning sectors that are used by the Metropolitan Planning Organi?.~t{on 0VIPO). While the focus of the analysis was on areas west of the Federal Highway Corridor, the Needs Assessment c~nsidered all of Palm Beach County to take into account mobility, travel patterns and relationships between the various smaller planning sectors that were utilized. The Federal Highway Corridor is not isolated within a singular smaller planning sector. Further, issues such as future population distribution and mobility greatly affect the demand and specific location for retail and office. As a result, the data contained in the Needs Assessment study were examined at several different levels to determine future supply and demand for office and retail. 70 A reduced regional market area was considered, which extended from Interstate 95 east to the Atlantic Ocean, north to a line south of Forest Hill Boulevard, and south to a line that is north of Clint Moore Road. This is a narrowly defined area that encompasses MPO planning sectors 43 and 53, and is referred to as the reduced regional market. The second area that was examined included the first area, but extended more westerly to Florida's Turnpike. This second area includes MPO planning sectors 42 and 43, which are north of Boynton Beach Boulevard, as well as 52 and 53 that are roughly south of Boynton Beach Boulevard. As a result, the core downtown of Boynton Beach lies approximately halfway between these northern and southern planning areas. Referred to as the expanded regional market, this area takes into account personal mobility within the general vicinity. The data for the th/rd planning area that were considered included all of Palm Beach County, which provides for regional mobility. The supply and demand data for offices uses in the year 2015 for these three areas was taken from the "Commercial Needs Assessment Report". This information is summarized in Table 4.2, which is on the following page. These data for the reduced regional market indicate that in the year 2015, there will be a surplus of retail space totaling approximately 317,700 square feet. At the same time, however, these data indicate that there will be a deficit of office space in this area that totals more than 1.9 mill/on square feet. The retail demand that was calculated throughout the Needs Assessment analysis is based upon population within a give sector. A predetermined square footage of retail per capita was used for neighborhood, community and regional retail facilities within a given iMPO plannktg sector to determine the amount of total square footage that would be 71 Table 4.2.-- Retail and Office Supply and Demand in the Reduced Regional Market, 2015 Use Supply Demand Difference Total Retail Total Office 7,427,470 sq. ft. 3,545,999 sq. ft. 7,109,743 sq. ft. 5,534,773 sq. ft. 317,727 sq. ft. (1,988,774) sq. ft. Retail Sector 43 2,531,334 sq. ft. 3,807,506 sq. ft. (1,276,172) sq. ft. Sector 53 4,896,136 sq. ft. 3,302,237 sq. ft. 1,593,899 sq. ft. Office Sector 43 883,133 sq. ft. - 2,960,181 sq. ft, (2,077,048) sq. ft. Sector 53 2,662,866 sq. ft. 2,574,592 sq. ft. 88,274 sq. ft. Note: Parenthetical numbers indicate future deficit or need for the stated use Source: Palm Beach County, FL, Planning Division, Commercial Needs Assessment Report, revised December 1999. needed. The projected population within a planning sector, therefore, determined the amount of retail that the given sector could support. The methodology, however, does not take into account mobility and transportation mutes. As a result, it would not be appropriate to consider the data contained in Table 4.2 as a definitive analysis of need within a specific sector. Similarly, office space demand was calculated with a formula that also involved planning sector population. The methodology utilized was predicated on a predetermined ratio of 253 employees for each 1,000 people. The sector population was, therefore, divided by 1,000 and then multiplied by 253 to determine the number of employees within a sector. That result was then multiplied by 200 square feet of office, which is, according the study, the amount of office space per employee in an average, new suburban office. The resulting number was the estimate of the amount of square feet of office space required for the population within a given sector. As with retail uses, 72 however, this methodology does not take into account issues such as mobility and transportation routes. The second analysis of the data included a review of the expanded regional market. This analysis assumes that there is the potential for mobility of population within the larger region, but not necessarily throughout the entire county. Table 4.3 shows the results of the supply and demand in the year 2015 in the expanded region. Table 4.3.-- Retail and Office Supply and Demand in the Expanded Regional Market, 2015 Use Supply Demand Difference Total Retail Total Office 23,723,756 sq. ft. 14,409,857 sq. ft. 29,009,181 sq. ft. (5,285,425) sq. 22,751,140 sq. ft. (8,341,283) sq. ft. Retail Sector 42 Sector 43 Sector 52 Sector 53 Office Sector 42 Sector 43 Sector 52 Sector 53 8,115,938 sq. 2,531,334 sq. R. 8,180,348 sq. 4,896,136 sq. ft. 6,285,127 sq. ft. 883,133 sq. ft. 4,578,731 sq. ft. 2,662,866 sq. ft. 12,250,989 sq. ft. 3,807,506 sq. ft. 9,648,449 sq. ft. 3,302,237 sq. ft. 9,634,393 sq. ft. 2,960,181 sq. ft. 7,581,974 sq. ft. 2,574,592 sq. ft. (4,135,051) sq. (1,276,172) sq. ft. (1,468,101) sq. ft. 1,593,899 sq. (3,349,266) sq. ft. (2,077,048) sq. ft. (3,003,243) sq. ft. 88,274 sq. ft. Note: Parenthetical numbers indicate future deficit or need for the stated use Source: Palm Beach County, FL, Planning Division, Commercial Needs Assessment Report, revised December 1999. The data in Table 4.3 examine the expanded regional market, and indicate a deficit or need for both additional retttil and office space in the year 2015. The data for the expanded area indicates a need for almost 5.3 million square feet of additional retail space, and more than 8.3 million square feet of office space. 73 Irt comparing the data contained in Table 4.2 and Table 4.3, it becomes apparent that the difference in the projected deficit is a result of a projection of greater population, bearing in mind that demand for both types of uses is predicated on the population within a given MPO planning sector. The additional population is projected west of Interstate 95 and results in a veE~ dramatic increase in both retail and office demand within the expanded regional market. Note that these numbers do not take into account any increase in population east of Interstate 95 that could occur as a result Qf redevelopment but not anticipated at the time that the population projections were prepared. The third area analyzed was the entire area of Pall Beach County. Overall, the Needs Assessment found that there would be a deficit of retail totaling approximately 1.35 million square feet in the year 2015. At the same time, however, the analysis determined that there would be a surplus of office space of approximately 14.7 million square feet. This gross number assumes, however, an ability and willingness to traverse all of Palm Beach County for both retail and office needs. This includes retail needs that would otherwise be met on a reduced regional level. As a result, these data suggest that there may be a need to e~amine the distribution of these non-residential uses, but they do not necessarily suggest an adjustment to the square footage of either retail or office uses. The Commemial Needs Assessment merits consideration as an important tool for analyzing the demand of non-residential land uses in Palm Beach in order to determine if there will be a reasonable balance of competing land uses in the future. This can assist county planners in assessing requests for land use amendments as well as determining if the general distribution of land use designations will meet future needs. On a more area specific basis, however, the study may not be the appropriate tool to determine the exact square footage of retail and office uses. The analysis is a useful guide, however, in that it provides an indication of need by region. Note that the report stated that other considerations such as reduced density in the far west and a movement toward infill development in the east will play an important role in determining where non-residential uses will ultimately locate. In summary, the expanded regional analysis of market demand for retail and office space in the year 2015 appears to be the most balanced approach to determining .future need. This approach allows for some mobility of population but does not make an assumption that the entire population will traverse the County. In effect, examining the expanded regional market assumes that individuals will travel some distance outside of their immediate community, but not necessarily travel long distances for retail and employment on a regular basis. The result of the data analysis for future retail and office demand indicates that the population growth and employment in the general region of the core downtown area of Boynton Beach wilt support additional retail and office uses in the downtown area. While the data from the Needs Assessment analysis indicates a definitive square footage of retail and office uses, it is recommended that these numbers be viewed as indicators of deficit or surplus and not be relied upon as a definitive area of development because of variables that cannot be expressly quantified. These would include, for example, variations in population growth and population mobility. Nevertheless, the Needs Assessment analysis shows that a demand for commercial and office will exist. The exact square footage of commercial and office space that is constructed will be determined by land availability and market demand. 75 SECTION V ISSUES AND OPPORTLrNITIES: REDEVELOPMENT STRATEGIES General Description Current development patterns and land uses within the entire Federal Highway Corridor present challenges and opportunities for development and redevelopment that provide the framework for an overall approach to redevelopment strategies. The original CRA plan adopted in 1984 and the Boynton Beach 20/20 Redevelopment Plan that was finalized in 1998 both identified the Central Business District, which is planning Area III, as the primary focus of activity, although each of those plans recommended somewhat differing approaches to development or redevelopment. Existing and planned development, and current or recently completed improvements in Area ra continue to emphasize the importance of this planning area as the focus of activity, with the four remaining planning areas serving to create a functional and orderly hierarchy of development that will enhance the success of the core downtown. Broadly, Areas II and IV, which are contiguous to the north and south edges of the downtown, respectively, are the gateways to downtown. These planning areas should contain mixed use residential and non-residential developments of lesser intensity than the downtown, with commercial uses that serve the surrounding neighborhoods. Areas I and V, which are the northernmost and southernmost areas, are the entrances to the City of Boynton Beach. These areas should invite residential uses at intensities that will provide additional population base to assist in sustaining the Central Business 76 District. Land uses, development intensities and standards should emphasize this gradual transition into the core downtown. To undertake this approach to development and redevelopment within the Federal Highway Corridor Community Redevelopment Area, the issues and oppommities identified through the analysis of existing conditions are evaluated to formulate general redevelopment strategies. Because Area IH is the focal point within the Federal Highway Corridor, it will be addressed first, followed by consideration of Areas II and IV that flank the downtown, and then by the outer edges of the Corridor that are defined by Area I and Area V. The Downtown: Area IH Both the original CRA Plan and the 20/20 Redevelopment Plan provide elements that merit consideration and implementation in one, unified approach. Both plans called for a mixed use project to be located within the downtown redevelopment area. Similarly, both plans recognized the need for such development to provide a node of activity in the downtown; the importance of a pedestrian orientation; and, the importance of adequate public parking. The 1984 CRA Plan also identified an oppommity to capture a share of the tourism market by providing for a convention style hotel. The water orientation of the downtown provides a unique opportunity for pedestrian oriented, mixed use activity that could include residential uses as well as destination office, retail and restaurants. The downtown is not only privileged to have the Intmcoastal Waterway on its east, but also to have the unique 500 block on Ocean Avenue on the west side of Federal Highway, as well as potential points of redevelopment and, hence, pedestrian interest, immediately to the west of the geographic 77 limits of the Corridor. At the same time however, Federal Highway that forms the spine of the Corridor is an arterial roadway that has the main purpose of moving vehicular traffic north and south; not catering to pedestrian traffic moving east and west. Because of these issues and oppommities, redevelopment approaches within Area III should focus on several key elements to ensure success. Overall, these will establish a compactness and critical mass of development and population to establish the downtown as a destination area, and to ensure its success and long term viability. The general goal in Area III is to create a pedestrian oriented destination. These following strategies will assist in achieving this broad goal: Establish a focal point. Attract a stabilizing focus of development, such as the convention style hotel recommended in the 1984 CRA Plan, to locate east of Federal Highway to take advantage of the water orientation. The analysis indicates that there is a market opportunity for this use. The hotel will provide a fueal node of activity; an initial residential component to establish a population in the downtown; and, an injection of economic activity for the CRA. Encourage mixed use development. Continue to promote and encourage the mixed use, marine oriented project to be located north of Ocean Avenue proximate to the Intracoastal Waterway. The 'mixed use project, similar to a hotel, will provide pedestrian activity in the downtown area and contribute toward a vibrant atmosphere. Additionally, encourage residential components in development projects to build a population base in the downtown. Create a destination atmosphere. Permitted uses should be only those that are destination types of uses, and not those that typically rely upon the capture of drive- by traffic. Destination types of uses include, for example, personal services, specialty retail, offices, full service restaurants and residential uses. Conversely, vehicular oriented uses include, by way of example, vehicular related uses, fast food restaurants and "drive-thru" facilities. Require urban form. Create development standards in the downtown that require intensity, bulk and building massing to establish the downtown area as a focal point. Building height at heights greater than that allowed in the surrounding areas should be encouraged. Encourage public activity in all of downtown. Provide public parking in a centralized area within the downtown. It is very important that the parking is located on the west side of Faderal Highway to allow pedestrians the opportunity to explore points of interest west of the parking, as well as to cross Federal Highway to explore areas of activity on the east side proximate to the ICW. Because Federal Highway serves as a physical and psychological barrier, pedestrians that initiate their visit to downtown by parking on the east side of the highway will not cross it to explore areas of interest to the west. Def'me pedestrian spaces. Require reduced building setbacks to better defme pedestrian spaces. Specifically, parking lots located between the use and the public rights of way should be discouraged or prohibited. Create a safe pedestrian environment. Require development that fronts along Federal Highway to be designed in a manner that discourages mid-block crossings by pedestrians, and emphasizes the comers as important nodes of activity. Establish an aesthetically pleasing identity. Create an aesthetic identity for the downtown through the development, use and rhythmic placement of public street furnishings, lighting, and other types of enrichments, as well as creation-and implementation of development design criteria that address architecture, colors and signage m addition to general development standards. The Gateways to Downtown: Areas II and IV These two planning areas are the front doors to the downtown core area; the gateway neighborhoods. As such,_ they will serve two broad fimctions. First, their appearance must convey their important role as gateways to downtown. Currently, however, many of the existing uses, and the appearance and placement of development features do not create the desired appearance of gateway neighborhoods. Additionally, many of the existing types of commercial uses do not promote a sense of neighborhood. Rather, they cater to drive-by l~affic on Federal Highway. Second, these planning areas must provide sufficient housing opportunities to build the critical mass of population necessary for a successful downtown area. The general goal is to create identifiable communities that provide the gateways to downtown. As a result, the following strategies to accomplish this are as follows: Establish a sense of community. Provide for mixed use development that is predominantly residential, with non-residential components that serve the immediate community. Non-residential uses should be neighborhood servmg in nature, as opposed to those uses that are heavy commercial uses, those that are automobile oriented, or those that are gencrally not considered to be neighborhood oriented. 79 Protect community character. Establish standards to protect the character of the residential community that could be affected by the development of multiple, similar types of non-residential uses. This will encourage a diversity of nonresidential, neighborhood-serving establishments. Require a transition to the downtown urban form. Create development standards in the gateway communities that establish a logical transition to the downtown. Building scale, massing and placement should be less intense than that of the central business district, but greater than surrounding areas. Provide for a variety of adequate housing. Establish intensity standards that allow for a variety of housing styles and types at intensities that will assist in supporting the downtown area and general economic expansion. Require compatibility between uses. Create development standards that provide for adequate setbacks and buffering between residential and non-residential uses to protect the residential neighborhoods. Enhance the visual appearance of the community Ensure that uses or land development regulations provide adequate safeguards to protect the visual appearance of the community. The Entrances to the City: Planning Areas I and V Planning Areas I and V have the pivotal role ofbelng the entrances to the City of Boynton Beach. As such, it is important that these two planning areas provide an aesthetically pleasing appearance; a good first impression. Additionally,' while Areas I and V contain commercial uses, the impression is one of residential character. The overall goal, therefore, for these two planning areas is to provide a strong residential base that is aesthetically inviting. Many of the strategies for these two areas are similar to those of adjacent planning areas, with a notable exception concerning a lesser intensity of use. The following strategies will further the overall redevelopment goal: Encourage a variety of housing. Develop intensity standards that allow for a variety of housing styles and types at intensities that will assist in supporting the downtown area and general economic expansion. 80 Protect community character. Establish standards to protect the character of the residential community that could be affected by the development of multiple, similar types of uses. This will encourage a diversity of nonresidential, uses. Additionally, non-residential uses should be community serving in nature, as opposed to those uses that are heavy commercial uses, those that are automobile oriented, or those that are generally not considered to be neighborhood oriented. Require a transition to the adjacent gateway neighborhoods. Create development standards in the city entrance communities that establish a logical transition to the gateway communities. Building scale, massing and placement should be less intense than that of the adjacent planning areas, but substantial enough to announce an arrival in the City. Require compatibility between uses. Create development standards that provide for adequate setbacks and buffering between residential and non-residential uses to protect the residential neighborhoods. Enhance the visual appearance of the community Ensure that uses or land development regulations provide adequate safeguards to protect the visual appearance of the community. In addition to these strategies that are specific to the defined planning areas, the following strategies are recommended for the entire Federal Highway Corridor Community Redevelopment Area: Provide consistency between existing uses and the zoning and land use map. There are instances within the planning areas where zoning is not ~onsistent with land use, or where existing uses are not consistent with zoning requirements. Regulations should be created and implemented to provide conformity. Emphasize major activity nodes. Nodes of activity or transitions to other neighborhoods, such as the major signalized intersections, should be emphasized through mechanisms such as building placement, orientation and architectural features. Improve visual appearance with coordinated signage. Signs throughout the entire corridor lack aesthetic appeal and continuity of style. Regulations can address these issues. Consider a public presence. The entire Federal Highway Corridor is devoid of any public presence. Establishing a public building such as a library, fire station or similar use could contribute to community stability by providing a landmark or focus. 81 SECTION VI REDEVELOPMENT PROGRAMS AND PROJECTS The programs and projects listed below will implement the redevelopment strategies discussed'in Section V. These programs and projects should be implemented to eliminate or decrease the blighting influences found in the Federal Highway Corridor Redevelopment Area, as well as enhance the corridor's long term viability. Comprehensive Plan Amendments Recommendation 1: Amend the Comprehensive Plan text to create two subcategories of land use within the land use plan designation of Mixed Use, amending the current language as appropriate. The first category should be a Mixed Use-High (MU- H) and the other a Mixed Use-Low (MU-L). The MU-H would apply to the core downtown area, which is Planning Area III. The MU-L would apply to the gateway communities, which are Planning Areas II and IV; The MU-L designation would be less intense than the MU-H, with an emphasis on residential with neighborhood serving retail. Purpose: This will establish the requisite legal basis for land use plan and code amendments. Recommendation 2: Amend the Future Land Use Plan Map to redesignate the downtown, Area III, as Mixed Use-High, and to redesignate the gateway communities, Areas II and IV, as Mixed Use-Low. Purpose: This will establish the desired hierarchy of land uses leading into the downtown area. 82 New Development Standards Recommendation 3: Create development standards for the MU-H district. Specifically consider eliminating restrictions on density, but maintaining control of the visual appearance of development. Creative, well planned development will be able to provide additional residential units that will contribute positively to a vibrant and successful downtown while meeting height limitations imposed by the City. According to the current provisions in the zoning code, height is restricted throughout Boynton Beach to 45 feet with a maximum Central Business District density of 40 units per acre and a conditional maximum height of 100 feet. Because of the very compact area of the downtown in combination with the desire to make the downtown a clear focal point in the community, this intensity of development is not sufficient to achieve the desired goals for downtown development and redevelopment. As a result, the City should not include a density maximum in the future MU-H, which is the recommended designation for Area III, and increase the maximum height in Area III from 100 feet to 150 feet. This will create a more prominent visual focal point and establish the desirable level of activity in the downtown area. Additionally, consider eliminating the following uses that may otherwise be permitted or conditionally permitted in the current CBD zoning category: Auction houses Bus terminals Drive-thru facilities Funeral homes Motels (not hotels) Outdoor storage or display 83 [] Private parking garages (allow public parking garages) [] Vehicle related uses, such as: gas stations; auto parts, storage, rental, display, repair facilities; detailing or car washes Consider allowing the following that are otherWise conditionally permitted or not addressed in the current CBD zoning category: a Allow multi-family residential uses as a permitted rather than eonditionai use if the entire first floor is dedicated to commercial, retail or office uses ~ Specifically encourage tourist oriented uses that have a water orientation Purpose: This will encourage development and redevelopment that is pedestrian and not automobile oriented, as well provide an attractive development environment for a conference styl6 hotel. _Recommendation 4: Create development standards for the MU-L district. Specifically, as with the MU-H district, consider eliminating restrictions on density, but maintaining control of the visual appearance of development through height limitations. Increase the maximum height in these two areas only to 75 feet and eliminate density requirements. This height is half of that which is recommended for the downtown area and will provide an appropriate transition from the gateway communities to the central business area. In addition, consider eliminating the following types of vehicle oriented, non- neighborhood serving uses that may be othep~ise permitted in the current gateway neighborhoods: Adult entertainment establishments [] Auction houses [] Bus terminals Lumber yards and building material stores, including sales to contractors Rooming andboarding houses 84 Sale of ammunition and firearms Taxicab parking Trade or business labor pools Outdoor storage and display Vehicle and boat service related uses, such as: gas stations; auto parts, storage, rental, display, repair facilities; detailing or vehicle washes [] Wholesaling Consider allowing regulations that provide for the following: Groce~g or food stores with a minimum size of at least 27,000 square feet Drive-thru facilities only as a conditional use Purpose[ This will establish an aesthetically pleasing, logical transition into the downtown area; provide for neighborhood serving uses rather than those that are transient or vehicle oriented; and, provide additional population to support the downtown. Recommendation $: Create new zoning districts for the R1A and R1AA communities east of Federal Highway, proximate to the Intracoastal Waterway that would allow for redevelopment of lots with greater lot coverage and reduced front, side and rear yards. Purpose: This would encourage redevelopment of water oriented lots with residential units that would provide a substantial increase in ad valorem revenues. Zoning Code Amendments Recommendation 6: Provide for appropriate locations of houses of worship, schools and similar institutions to ensure that they have a balanced distribution throughout the community. Purpose: Such regulations will ensure a balance of these community serving land uses throughout the City. 85 Recommendation 7: Protect residential neighborhoods. It has been generally recognized that there are some uses which, because of their very nature, are identified as having serious objectionable characteristics. Specifically, there are studies that exist that demonstrate that adult uses result in an adverse secondary effect on adjacent properties. Further, it is recognized that local governments have powers to regulate establishments that serve alcoholic beverages. As a result, the City should consider developing regulations for the placement of facilities that serve alcoholic beverages, particularly adult entertainment facilities that serve alcohol because the deleterious effect on surrounding areas that have already been declared to be in a blighted condition. Distance separations between land that is land use planned or zoned to allow residential uses and facilities that provide for the sales of alcohol should be established in the range of 750 feet to 1,500 feet, consistent with requirements in other municipalities. The ability of adult facilities that serve alcohol that do not meet the distance separation requirement should be amortized. Recommendation 8: Develop signage standards that address in detail issues such as sign height; width; style; lettering; color;, placement; landscaping; and, content. Define siguage, including a definition concerning advertising on commercial vehicles and prohibition of parking such vehicles in a manner that constitutes siguage proximate to the right of way. Require new signs or substantial repairs to existing Signs to comply with the regulations. Purpose: Detailed sign regulations will greatly enhance the appearance of the corridor. 86 Recommendation 9: Develop a design program for structures, signage and s~reet furniture, that includes color palate and architectural themes, to be implemented in the downtown and gateway communities. Purpose: The program will create a sense of identity and visual appeal for the redevelopment area. Recommendation 10: Create land development regulations for Areas II, III and IV that address building placement, parking, parking location, mixed uses, and pedestrian chanalization. Incorporate the following guidelines: [] Landscape programs and standards should, be developed [] Parking for uses should not be located contiguous to Federal Highway Shared parking standards should be reviewed Standards for payment in lieu of providing parking should be developed for Area III [] Buildings on Federal Highway should have the appearance of multi-sto~ structures n Incentives should be provided for developing mixed use projects [] Pedestrian unloading or drop-off areas should be considered as a requirement Standards to identify nodes of activity, such as signalized intersections, should be developed within the corridor Structures should be designed to discourage mid-block crossings on Federal Highway by providing pedestrian access at the comers of intersections Purpose: Development standards will create a sense of place, reduce the blighted appearance, and enhance the aesthetic appeal oftbe Federal Highway Corridor. Specific Projects to Implement Redevelopment Project 1 - Convention Itotfl: Assemble a three to five acre size parcel of land in the downtown, which is Area III, and market it for a convention style hotel. The market analysis contained in Section IV of this study indicates that there is a market 87 niche in Boynton Beach for a water oriented convention type hotel recommended in the 1984 CRA plan. While acquisition of land for use as a hotel site may eliminate some of the retail uses from the tax base, the net result would be a significant increase in the tax base. The increase would result from new construction designed for better utilization of land. For example, in the year 2000, the Lake Worth water oriented hotel, which is of minimal convention size, had a taxable value of more than $2.5 million that resulted in ad valorem revenues of $69.6 thousand. Similarly, .the DeL'ay hotel property had a total taxable value of more than $19.9 million for total ad valorem revenues of almost $524.8 thousand, while the Manalapan property was valued at $64.4 million for a total of $1.22 million in ad valorem revenues. Project 2 - Public Parking: Assemble property in the downtown area, which is Area III, on the west side of Federal Highway for use as surface parking. As demand increases, the property could be developed as a parking garage to serve the downtown area. The garage could contain mix. ed uses at grade level and on upper stories to enhance activity in the downtown. Project 3 - City EnO'ante Signage: Clearly mark the arrival and departure points to the City of Federal Highway by installing visible, a[hactive signs at the appropriate locations. Remove any existing signs that are no longer at the entrance to the city due to municipal expansion. Consider identifying the downtown and gateway communities as well. Project 4 - Establish a Public Presence: All planning areas except planning Area II have some type of public presence. Establish a highly visible public use in Area 88 II. A library, fire station or police substation would be an ideal use in this area to provide service to the northern portion of the city. Location on the west side of Federal Highway would be preferable for fire or police facilities to reduce noise impacts on adjacent residential uses. If a public facility is located on the west side, the CRA should work with the Department of Transportation to obtain a median opening for emergency veh/cles. Project $ - Address Outdoor Storage: Outdoor storage and display presents visual blight at both the south end of the corridor and in Area II. At the south end of the corridor, where outdoor display is located largely in the unincorporated areas of Palm Beach County. The City should initiate efforts to work with Palm Beach to discontinue this practice. In the remaining areas that are within the City of Boynton Beach, the City should amortize out the outdoor storage and display within the Federal Highway Corridor. Project 6 - Provide Pedestrian Crossings: At major nodes of activity such as signalized intersections, implement a program for unique materials and designs for pedestrian crossings~ In addition, work with the Department of Transportation to "bulb out" the sidewalks at these intersections. This will afford pedestrians slightly more non- vehicular area, and tends to have the effect of slowing traffic somewhat because, of the visual perception of small travel lanes. g9 SECTION VII NEIGHBORHOOD IMPACTS OF REDEVELOPMENT ACTIVITIES The redevelopment area contains a number of residential units. The following section describes the potential impacts of redevelopment efforts on the residential neighborhoods of the redevelopment area and surrounding areas. While the potential impacts of the recommended programs and projects have been identified, it is possible that impacts resulting from implementation of redevelopment actions may be undetermined. As a result, the potential neighborhood impacts of site specific projects will be evaluated as each is presented for consideration by the Community Redevelopment Agency. Traffic Circulation The redevelopment area contains an existing roadway network that services the entire area, with Federal Highway serving as the main transportation artery of the corridor. Because Federal Highway serves the surrounding neighborhoods 'and major redevelopment is anticipated to occur proximate to it, redevelopment activities are not anticipated to effect traffic circulation within the residential areas. The major effects of redevelopment efforts on the existing roadway system will occur through efforts to revitalize and redevelop the core downtown area; Planning Area IH. The development and redevelopment of a compact downtown core should have a positive effect by encouraging alternate means of transportation, particularly where employment, 90 entertainment and housing are within walking distance of each other. A recommended component of redevelopment in Area m, along with the gateway communities of Area II and IV, is sufficient housing to support the downtown. This will afford residents the oppommity to walk or utilize alternative modes of transportation for work, shopping or dining. Although implementation of individual redevelopment projects may require improvements or modifications to the existing roadway network, these localized impacts will be reviewed when specific project design is undertaken. Architectural design should minimize pedestrian and vehicular conflicts, while signage programs and design guidelines will enhance the general appearance of the corridor. Community Facilities and Services Redevelopment activity within the Federal Highway corridor redevelopment area is expected to have a positive impact on community facilities and services. The plan proposes to add a public presence in Planning Area II, where such a presence does not currently exist. In addition, the plan proposes residential development and redevelopment of areas around the core downtown that will provide a variety of housing for all individuals, and commercial development and redevelopment that will be neighborhood serving. Effect on School Population There are no existing public schools within the redevelopment area. There are however, a number of schools located proximate to the redevelopment area that accommodate residents of school age. Table 7.1 shows the design capacity of permanent structures for these schools and the 2000 - 2001 student enrollment. 91 Table 7.1. -- School Capacity and Enrollment, 2000-2001 School Design Capacity Enrollment Forest Park Elementary Galaxy Elementary Poinciana Elementary Rolling Green Elementary Congress Middle Atlantic High 619 640 652 710 922 688 602 860 1,344 1,388 1,747 2,845 NOte: Poinciana Elementary is a magnet school Source: Palm Beach County School District Planning & Real Estate Division As these data indicate, school overcrowding is prevalent at virtually all standard public schools that serve the redevelopment area, just as it is throughout South Florida. One of the recommended components of this redevelopment plan includes the provision of additional housing units to strengthen the viability of the core downtown area. The additional housing units anticipated, however, will likely be apmhnent units located proximate to the downtown. Because of the unit style and location, it is likely that the resident population of these units will be predominantly single or two person households. As a result, the impact on the school population should be minimal. The effects of specific redevelopment projects with a residential component that creates a net increase in housing should be considered on an individual basis as they are proposed. Relocation Im acts As a result of redevelopment activities, relocatiOn activities are anticipated to occur. It is not the intent of this redevelopment plan for the CRA to undertake activities that would cause large scale dislocation of existing residents. Rather, it is anticipated that residential 92 redevelopment projects undertaken by the private sector may initially result in the need for relocation on a temporary basis, but will ultimately result in additional housing units available in the redevelopment area. Environm~ The redevelopment programs and projects suggested by this plan are intended to improve the overall environmental quality. The architectural guidelines, improved signage and zoning changes for will have a positive impact on sm'rounding residential areas. 93 SECTION VIII GOALS, OBJECTIVES AND POLICIES The underlying concept behind the goals and objectives contained in the original Community Redevelopment Plan for the downtown core are still applicable, with minor revisions to address changing circumstances. The concept of those goals and objectives are 'included within this section. Additional goals, objectives and policies have been added to address the entire Federal Highway corridor. GOAL 1: The Community Redevelopment Agency will undertake programs and projects to establish a unique identity for the Federal Highway Corridor Redevelopment Area. Objective 1.1: Community planning areas shall be identifiable Policy 1.lA: Develop a coordinated signage program that effectively identifies the entrances to each of the planning communities. Policy 1.lB: Develop a strategy to promote these community planning areas to citizens and the general public. Policy 1.lC: Ensure that each planning community has a public presence Policy 1AD: Utilize the waterfront orientation as a unique feature in the redevelopment of the downtown. Policy 1.1E: Create an envkonment that encourages a variety of full time activity in the downtown. Objective 1.2: Community planning areas shall form a hierarchy that lead to the core downtown. Policy 1.2A: Create zoning and land development regulations that allow for the greatest building height and diversity of mixed uses in the downtown. 94 Policy 1.2B: Create zoning and land development regulations for communities adjacent to the downtown that allow for a height and mix of uses that provides a transition into the downtown Policy 1.2C: Maintain existing height regulations for the two planning communities that are the entrances to the city. Objective 1.3: Community planning areas shall include a balance of sustainable, functional land uses. Policy 1.3A: Land uses within the downtown area shall be mixed uses that include residential, destination commercial, retail and restaurants with a marine orientation. Policy 1.3B: Permitted land uses within the downtown area shall be destination uses and not those with a vehicular orientation. Policy 1.3C: Land development regulations for the downtown community shall discourage single user commercial uses with front field parking. Policy 1.3D: Land uses within the communities that form the gateways to downtown shall be mixed uses that include residential and neighborhood serving retail. Policy 1.3E: Within the communities that form the gateways to downtown, general commercial uses that have a vehicle orientation shall be discouraged. Policy 1.3F: A range of residential styles and intensities shall be encouraged within the communities that form the gateways to downtown. Policy 1.3G: A range of residential styles and intensities shall be encouraged within the communities that are the entrances to the city. Policy 1.3H: Land development regulations shall address buffeting and setbacks between residential uses and non-residential uses to protect the community. GOAL 2: The Community Redevelopment Agency shall foster economic growth and redevelopment within the Redevelopment Area. Objective 2,1: Provide incentives for development and redevelopment. Policy 2.lA: Land use plan designations to allow for mixed use development, as recommended by the redevelopment plan, shall be initiated by the CRA. Policy 2. lB: Land development regulations shall provide alternatives to parking requirements in the downtown area. 95 Policy 2.1C: Land development regulations shall encourage maximum site utilization for development and redevelopment of single-family, detached residential areas. Policy 2.1D: ,The Commtmity Redevelopment Agency shall pursue the construction of specified redevelopment projects within the downtown area. Its role in the projects shall be one of active participation and may include, but not necessarily be limited to, property acquisition, building demolition, provision of parking facilities and infrastructure improvements. Objective 2.2: Maximize economic value of development and redevelopment Policy 2.2A: Development and redevelopment projects that provide for increased employment opportunities for residents shall be encouraged. Policy 2.2B: When possible, CRA funding for projects shall be structured to encourage investment in redevelopment and rehabilitation, in either the same project or adjacent areas. Policy 2.3C: The Community Redevelopment Agency shall initiate programs and projects that focus on business development and act as catalysts to leverage additional investment by private enterprise. Objective 2.3: EncoUrage public activity in the downtown community Policy 2.3A: The Community Redevelopment Agency shall develop a program to market the downtown. Policy 2.3B: The CRA shall develop a strategy to provide for regularly scheduled special events in the downtown area GOAL 3: The Community Redevelopment Agency will pursue activities and projects that will create an aesthetically pleasing environment. Objective 3.1: Provide for appropriate land uses in the Federal Highway Corridor. Policy 3.lA: Uses that have a vehicular orientation shall not be permitted in the downtown community, orin the communities that are the gateways to the downtown. Policy 3.lB: Adult entertainment and similar thoroughfare uses, such as tattoo parlors, fortune tellers, body piercing shops, head shops and other similar uses, shall not be permitted to locate within the redevelopment area. Policy 3.1C: Land uses that incorporate outdoor storage or display shall not be permitted. 96 Objective 3.2: Provide for appropriate land development regulations. Policy 3.2A: Land development regulations shall provide a coordinated stgnage program for the redevelopment area. Policy 3.2B: The CRA shall develop an architectural theme and color palate for the redevelopment area. Policy 3.2C: The CRA shall develop and implement a streetscape program that may include street furniture, special signage, unique crosswalk treatments and landscaping. 97 SECTION IX GENERAL STATEMENT RELATING TO THE CRA Relationship to City's Comprehensive Plan It is the intent of the Community Redevelopment Agency to conform all of its proposed programs, projects and activities to the Boynton Beach Comprehensive Plan and the adopted code of ordinances. In this regard, portions of the comprehensive plan, future land use plan map and the land development regulations will need to be amended to allow for redevelopment activities as recommended. Safeguards to Ensure Redevelopment Activities Follow the Redevelopment Plan The following activities will ensure that redevelopment actions will be consistent with the adopted redevelopment plan: The CRA shall file an annual, report with the State's Attorney General Office and the City of Boyaton Beach. The report shall contain an overview of the activities of the CRA as allowed by the redevelopment plan. The CRA shall be fully subject to the Florida Sunshine Law and will meet at least on a monthly basis in a public forum_ The CRA shall provide adequate safeguards to ensure that all leases, deeds, contracts, agreements and declaration of restrictions relative to any real property conveyed shall contain restrictions or covenants to mn with the land and its uses, or contain other provisions necessary to carry out the goals and objectives of this plan. Safeguards to Ensure Financial Accountability The CRA shall maintain adequate records to provide fro an annual audit that shall be conducted by an independent auditor. The findings of the audit shall be p~esented at a meeting 98 of the CRA and such findings shall be forwarded to the State Auditor General's Office by March 31st of each year for the preceding year that shall run from October 1st through September 30th. The annual audit report shall be accompanied by the CRA's annual report and shall be provided to the Town for public review and availability. Legal notice in a newspaper of general circulation shall be provided to inform the public of the availability for review of the annual audit and annual report. Providing for a Time Certain and Severability All redevelopment activities of a contractual, financial and programmatic nature shall have a maximum duration, or commitment of up to, but not exceeding, thirty years from the date of adoption by the City Commission of the City of Boynton Beach. The start date for the thirty year period for the redevelopment area shall be from the adoption and approval date of the Federal Highway Corridor Redevelopment Plan by the City Commission of the City of Boynton Beach. 99 SECTION X SOURCES OF REDEVELOPMENT FUNDING AND FINANCING This section provides a general review of potential sources of funding for redevelopment programs, and a description of the funding sources applicable to each of the improvements or projects identified in the plan. In general, a variety of financing options are presently available to the Community Redevelopment Agency, which include the following: Tax Increment Revenues Tax increment is typically the major source of funding for redevelopment projects under the State of Florida Community Redevelopment Act. This increment, which is determined annually, is equal to 95 percent of the difference between the amount of ad valorem taxes levied each year by each applicable taxing authority on all taxable lands and buildings; property within the redevelopment area; and, the amount of ad valorem taxes that would have been produced by the current millage rates prior to establishment of the Redevelopment Trust Fund. Both of these amounts are exclusive of debt sendce millage of the taxing authorities. The ability of the Community Redevelopment Agency to utilize this funding method requires two key actions. The first is the establishment of a redevelopment trust fund as required by F.S. 163.387 as the repository for increment tax funds. The second is the provision, by adopted ordinance of the City, for the funding of the redevelopment trust fund for the duration of the redevelopment plan. 100 Redevelopment Revenue Bonds The provisions of F.S. 163.385 allow the City of Boynton Beach or the Boynton Beach CRA to issue revenue bonds to finance redevelopment actions, with the security for such bonds being based on the "anticipated assessed valuation of the completed community redevelopment." In this way, additional annual incremental increases in taxes generated within the CRA is used to finance the long term bond debt. Prior to the issuance of long term revenue bonds, the City or the CRA may issue bond anticipation notes to provide initial funding for redevelopment actions until sufficient tax increment funds are available to amortize a bond issue. General Revenue Bonds For the purposes of financing redevelopment action, the City of Boynton Beach may also issue general obligation bonds. These bonds are secured by debt service millage on the real property within the City and must receive voter approval. Community Development Block Grants (CDBG) The City of Boynton Beach is a recipient of CDBG funding from the U.S. Depa~h~ent of Housing and Urban Development. These CDBG monies may be able to be used for a variety of direct benefit programs in portions of the redevelopment area. Additionally, portions of the redevelopment area may be eligible for area-wide improvements, which includes capital improvement projects. 101 Land Sales/Leases Acquisition of property, and it preparation for development, are powers available to the Community Redevelopment Agency6 under the provisions of Chapter 163, Florida Statutes. The resale or leasing of such land to private developers can provide another source of income within the CRA, as well assist in "jump starting" redevelopment efforts. Direct Borrowing From Lenders The CRA is also authorized to fund redevelopment projects and programs through direct borrowing of funds. Depending on the particular project funding requirements, the CRA may utilize both short and long term borrowing. Although terms and conditions may have a direct bearing on the use of a particular commercial lending institution, the CRA may be able to obtain a very competitive interest rate and terms. 102 REFERENCES CONSULTED Boynton Beach Intracoastal Group. "Study of Federal Highway in Boynton Beach." December 1997. City of Boynton Beach. "Chapter 2: Zoning." no date. City of Boynton Beach. "City of Boynton Beach Future Land Use Map." June 2000. City of Boynton Beach. EAR-Based Amendments to City of Boynton Beach Comprehensive Plan. 1999. City of Boynton Beach. Land Development Regulations. no date. City of Boynton Beach. 1996 Comprehensive Plan Evaiuation and Appraisal Report. February 1997. City of Boynton Beach. "Official Zoning Map." 18 July 2000. Duncan Associates, Inc. Bovnton Beach Vision 20/20 Redevelopment Master Plan. September 1998. Florida Department of Business and Professional Regulation, Division of Hotels and Restaurants, Bureau of Lieensure. "Master Listing of Accounts Sorted by County, Class and File Number." 08 January 2001. Florida. Florida Statutes, Sec. 163, Part III. 2000 supplement. Hunter/RS&H, Inc. Community Redevelopment Plan. no date. Jacksonville, FL. Palm Beach County. "Commercial Needs Assessment Report." August 1999. Palm Beach County Property Appraiser Public Access System. http://www.co.paim- beach.fi.us. February 2001. Urban Design Studio. Boynton Beach Community Redevelopment Plan. November 1983. Walter II. Keller Jr., Inc. City of Boynton Beach Comprehensive Plan: Coastal Management Element. December 1988. Coral Springs, FL. 103 APPENDIX 104 CITY OF BOY'NTON BEACH CRA F.,XPAHSION - LEGAL DESCRr-PTION NORTH SUBAREA : Beginning at a point of intersection of the West right-of-way line of the Intracoastal Waterway with the ~ Nor, i~ line of the SOt~ half(S ½) of the No~ haff(N ½) of Section 15, Range 43, Town~ip 45, said North line being the Not~ boundary line for gl¢ City of Boynton Bench, run westerly along said North :line ors ~ of the N ~ of Sectinn 15 to a point on the West line of said Section 151 thonce southerly along the West tine of said Section 15 to the SW corner of Section 15, beir~ also the NW cm~er of Section 22. Range 43, Tov,~ship 45; gMnce contim~ South along the West llne of SectiOn 22, Range 43, Town.ship 45, to a point on the North right-Of-way llne or'the Boynton Canal (C-16); tbenc~ easterly and along said North right-of-way llne of Boynton Canal to a point of intersection with the na~berly extension of the Fast line of Parcel A Harbor ;~t~_. a subdivision recorded in Plat Book 2I, Page 98, Palm Beach County Public Rectxds; thence southerly along said extension and the said East line of Patcal A to the SE ~ thereo~ ' en~ w~'tsrt¥ along the South I~e o-~ said l~rcel A to the Norlhsast corn= of lot 12 W'dms Way a ~lx~visinn that is r~orded in Plat Book 23, Page 110 in saki Pnblin Records; thence southerly, gong the East line of said lot 12 and its southerly extension, and ~outherly along the East lin~ of lot 15 in said Wilms Wayto the Soath~ast comer ~eranf; thence southerly, westsrly and ~erly along the ea.srm~ bounda~, line~ of two l~nr~ls of land dsa~r.,._'befl__ in ORB 1006, P~e ~/, and ORB 1709 Page430 to npoint on the Nei-th line ofth~ l_~u, Addigon subdivision in Pla~ Book ti, Page 71 in sa/d Public R~x~rds; Ii,nee son~erly a distance of 7 fe~t more or less to a polnt on tim North line ofint 17 Binck 2 in said ~ Addition; westedy along the North line of said lot I7 nncl the Nor~ line of lot 18 and 19 to a po~t 25 feet of the Norg~st comer of said lot 19; thonee southerly along a line potallel to the East line of said lot 19 m a point on the Netqb r~ht. of=way li~ of NE l0~ Ave~; than~e contralto on the prenous cotuse to a point on the South tight-of-way line of said ~ 10 said point also being a point on the North line of lot 19, Block 3 in said I~lr~ Addition; ~w _~_ly along the North line ofsald lot 19 Block 3 to the Northwest comer thereof; ~ southerly along the West line of sabt lot 19 Block 3 and continuing anuth~ly along the West lbi~ oflot 26 in said Block 3 comer of lot 20 Block and sou~erly along the extension of said West line to the Northwest 4 in said Lake Addition; thenc~ ~astm-ly alon~ the North ' hr~ of saki lot 20 Block 4 a distance of 2~.~2 feet more or less to a o~theFa~e.d, dd ~erBilyBinlalk°4ng:4: a[ine P~rallel to the E'est line of said l°t 20 Block ' to a point on the South line westerly along ~he South line of ~ lo£ 20 Block 4 to ~e 5outhwe~ ¢o~r th~of; ihenc~ southerly along the extension office We~t line of said lot 20 Block 4 to the Northwest comer of lot 22 Block 5 in said Lake AddiSon; thence ~mt~ram southerly along th~ We~t line of said lot 22 Block 5 to tho Northwest c~mer of lot 22 Block 1 Boynmn Place as rr. corded in Plat Book II Page 40in said Count~ R~mis; thence southerly tflong the West line ofsaid tot 22 Block ! Boynton ~ and its son~herly ext~sion to lhe Southwest corner of lot 22, Block 2 in .said Boynton Place; · ~mce easterly aim~g the South line of Boynton Plac~ subdivision as r~orded in Plat Book I 1, Page 40 in Palm Beach County Public Records to the Southeast comer of lot 9, Block 2, in mid Bolmton Place thence northerly aJong Ihe East line of sam lot 9 to d~e Northeast comer thereof; and also being a point on ~hc South right-ol~-way line of Northeast 7* Avenue: then,~ ,.~,~'~y along sakl South righl-of-way line to the Northwest ~orner oflo~ 1. Block 2 in said ~y.t,~ Place; Ii.nee southerly along the Wast line of ~nid lot I tn rite Southwest comer thereo~ lhence easl~ly along the Som:h line of said lot I to the Souflleost coiner thereof; the~e eonlinue ~mm'ly m li~e easterly extension of said Somh line of said lot 1 to a pohn on the East right-of-way line of NE. 7" Street; fl~ce northerly along said East ~.of. way to fl~ Northwest comer ofl0t 18, Block 7 Lake Addition a subdivision os t,~:orded in Plat Book 1 I, Pn~e 71 in said Public Reconts; thenc~ easte~y along the North line of said lot 18 to a point on the West rlght.of-v~y line of the lntne:ms~ Wnt~w~y; thence nm~dy and meanderin~ al~g the West right-of-way line of the ~ Warn-way to the Point SOUTH SUBAREA ~inning at a point of intn's~fion of the c~ter line of East Ocean Aveme wi~ the We~t tlght-of-t,~y line of Ih~ Int~co~tal Wam-~ay, run w~-ly along said center ~ of East O~an Av~me m the cent~ line of SE 6~ S~net; thence smflherly aloa~ the ceflt~, line of S~ 6d* S~,,eet to the cent. line of SE 2st Avanne; thence westerly ~long cent~ line of SE 2sa Ave~me to the ceot~r line of U. S. Federal Hi~h~ay No. 1; thence so.beVy alo~-~the cent~ llne OfU. S. Fe~leral H;~_?wayNo. I to the center line of SE 6th Av~, fl~n~ wesm-ly ak~,g the center line of SE 6'h Avemie to the Ea~ right, of. way line of Florida ~ Rail !~.,~a (FEC RR); thence sumherly along sa/d East ri~ht-of-way kine of FEC RR to a point nt the in _M,3ectlon with wes~nrly exm~sinn of the South line of lot 20 Delray Beach EsUtes as recorded in Palm l~tch ConnW Public R-"cotds in Plat Book 21, Page I3. and k- a~-~d in Section 4. Range 43. Towad~ '.m 46; 2 ~hon~e $. T~d 4~i' l ~" ~ along said was~edy ~on ~ al~g ~e ~ t~e o~ ~d int 20, ~d al~ ~ ~y ~ion a d~ce of 680.21 f~t ~ a ~t at ~e ~ ~ ~ ~ ~t~-way I~e o~F~e~ Hi~y ~.S. 1), ~d So~ I~e~g ~e S~ l~e C~ of ~ B~; ~~ly a~ ~e ~t ~ght~f-~y li~ ofU. S. P~ ~i~w~ No. i m a ~t of ~n ~ ~e ~ line of ~ So~ 50 f~t of ~e No~ ~ ~ ~ ~) of ~e ~ W~ ~ (SW ~) of~e ~o~ ~ q~ ~ ~) of S~ti~ 4, ~ 43, To~ ~; thence easterly along said South line of Sonth 50 feet 7o a point on the West line of Tradewinds Estates Fi~t Addition, a sUbdiVision recorded in Plat Book 22, Page 44, Palm Reach County Public Records; thence northerly along said West line of Tradewinds Estates Fbst Addiliou a dis~nee orS0 feet; Ihonce we~edy on a line parallel to the South tine of the South 50 feet of the North East qua~et (NE~) ~rthe South West q~u~.,er ($W ~) of ~he North East quarter CNE ~) of ~ -~?'.-on 4, Range 43, Township ~!6, to the 1=~,~ right-of, way line of U. $. Federal Highway No. I al the..e t.. ..ht;or-way s. no. aport the ~ line of lot 9, Kings Subdivmon, a subdiwmn recorded ia Plat Book LO, Page 47, Palm Beach County ~ub~c ~hence easterly, northerly, and westerly along South, F. ask and Ho~th lines of said lot 9, Kings ubdivision, to a point on the East tight-of-way line ofU. S. Federal H'~hway No. I; thenoe amflxer~ along the I/asr n'~ht-of-wa~ line of U. $. Federal Highway No. I to a point that is ~0~ · fee~ Sonth of the North line of Section 4, Range 43, Townehip 4~, saki point io~ated on the North right- bt-way uae or a~bou ~ane, a p~/vate mad; 1/~once easterly and along said North riiht, of-way line of Bambon Lane to a point that/s 300 feet west )f the West right-of-way line of lite intracoastal Wa~vay;, hence northerly a dis~nce of 945 feet to a point on the Sou~ right-of-way line ora finger canal; ~f~inu.acoeaSterly and along said South tight, of. way line of the finger canal to the West right-of-way line a. stal Waterway; hence not~erly and along the West ri~ht-of-way line of the Intracoas~ Wnterway to the center line of FAst Oce~ Avenue and Point of Beginning. ]~and excluding the following areas: A pa~zel oflaud s~,,-t,-d in Se~iou 4, Range 43, Town,h~ 46, more particularly ~ as all of lots 59, ~6, 67, 68, 72 flwough 7~, 78 throngh 112, Trad~winds ~ Ammd~d Pint, a sabdivhion r~cont~I in Plat Book 21. Pag~ 7~, Palm B~ach Coum~ Public R~,ords; and all lots and a privat~ road ~mown as ~ Road in Killian's Subdivision, a subdivision r~cord~d in Plat Book 23, Pag~ 195, Palm B~ach County Public Records. A parcel oFinnd situated in Section 4, Range 43, Township 46, mote panicalady dera:a'rond as all of lots 40, 43,44,46, $2, 53, $6, $7, lots ~4 and $$ less thc wast 231 feet, and Tract A lesa the West 150 feet of the Fast 167.83 feet of the South 200 feet of said Tract A (as n~?_eed parallel with the Sonth and thc East lines of said Tract A), ali in the Tmdewinds ~,r~,,-~ Amonded pla:, a subdivision recorded in Plat Book 21, Page 73, Palm ~"h Coonty Public Re~/s. ~SUSAREA ~ginalng at a point of inte~ect/on of Ih~ North ri/hr-of-way fine of ~he Boynton Cnnal (C-16) and fl~e East right-of-way line of the CSX RR, sa/d poin~ of interse~on Jocated on S~--tinn :2 !, Range 43, Towmhip 45; thenco S 12d 29'00" W along said East right-of-way line a distance of 1341 feet to a point o~ the center line of Wells Avenue as shown on the Woodtand Hills ~ubdivls/on as recot~ in Ihe PMm ~ County Offidal Records in Pint l~ok 12 page 23, said center line aho being the East-Wast one qt.m't~ line of sa/d Section 2 i; dience S 89d 28'47" E along said cenmr line n distance of 50.00 feet m a point on the northerly ext~nsinn of the west fine of lin 23 block 1 of said Woodland H/~s subdivision; thence S Id 26' 17" W along said extended lin· and west line of lot 23 a distance of 126.2 feet to the Somhwest corner the~Of, and the Nm~ast cornee of lot 5; ~once N 89d :2g'47" W along the north line of said lot $ a distance of $0 feet Io the Ni~ltwest comer then~ S !d26 17" Walongthe West hneofsa/dlot $ andalong theW~st lines ofint24 ands binck2, and ~ot 3 block 3 all in said Woodland HHlsa distance of ~0~81 feet to th~ Southwest cra'ncr of said/or 3 bin~c $; th~:e N 89d 28'47" W along the ~onth llne of lot 2 bindc 3 of saM Woodland H/Ils a distance of 23 fl~"nc~ S I d 36'31' E continuing along the sald railroad East right-of-way lin~ a distonce of 1847 feet m ~e imers~cfion point with the N~h right-of-waY line of sram Road 804 03oynton Beth i~lvd.); thence S 88d 06'29" W along rite North right-of, way fine of said Sm~ Road 804 a d/stance of 106.75 feet m n point md continuing lh, ough ~h~ next ~ours~ along sa/cl Ninth right-of-way line;, fl~mce N 33d 23'49' W a dhtanco of78.11 fe~; thenco $ 87d 52'12" W a ~¢e of 230.63 f~et to West right-of-way l~e oflndus~inl Avenu~ as shown on Boyn~ Industrial Park a subdivisinn m:md.d in mid offidal r,.:mds ia plat ~ 25. pag~ then~ N Id 53 '31" along said West r/ght-of-way line a distance of .$4.10 feet; then~ S ggd 06'29" W a dismm~ of 279.06 feet Io a point o~ the West right-of-way line of West lndmlrinl Avenue; ~lmnce northerly md along said West r/ght-of-way iinn of Wes~ Indastr~d Avenue to n point on ~he North right-of-way fine of Boynma Canal (C~16); li~nco West along sa/d No~h r/ght-of-way Hne of Boynton Canal to the Point of ]~eginning. Jan~a~ 1999