O90-79ORDINANCE NO.
AN ORDINANCE OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
REPEALING RESOLUTIONS NO. $3-FF, 77-SS,
78-II, 83-FF, 8S-N, and gO-KKKK AND Rgo-190
IN THEIR ENTIRETY IN ORDER TO PROVIDE
FOR THE POWERS AND DUTIES OF THE BOYNTON
BEACH COMMUNITY RELATIONS BOARD; PROVIDING
FOR THE BOARD'S COMPOSITION, TERMS, THE
FILLING OF VACANCIES, RATIFICATION OF
SELECTIONS BY THE CITY COMMISSION,
DIRECT REAPPOINTMENTS, AND THE POWERS,
DUTIES, AUTHORITY, AND FUNCTIONS; PROVIDING
A CONFLICTS CLAUSE; PROVIDING FOR SEVER-
ABILITY PROVIDING AUTHORITY TO CODIFY; AND
FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, in recognition of the needs for providing an alternative
forum for the peaceful redress of citizens' complaints or grievances,
desires to create the Boynton Beach Community Relations Board; and
WHEREAS, the City of Boynton Beach, Florida, wishes to
emphasize the importance and need for the Boynton Beach Community
Relations Board: as part of the City Commission's emphasis on the con-
cern for the health, safety and welfare of all of the residents and
citizens of the City of Boynton Beach, Florida; and
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, continues to be convinced that proper safeguards and proper
planning will help to avoid situations which might give rise to
discord or injury to persons, property, or infringe upon the rights of
others, and to avoid situations caused by strife between groups, fac-
tions, or races that could result in damage to individuals and to the
community at large; and
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, desires to create the Boynton Beach Community Relations
Board, and desire of specifying its duties, powers, authority, and
functions, as well as the composition and terms of its memberships
through this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. That Resolutions No. 63-FF, 77-SS,
78-II, 85-N, 83-FF, and R90-190 be, and the same are hereby repealed.
Section 2. That the City Commission of the City of Boynton
Beach, Florida, being aware of its role in helping to preserve the
dignity, peace, and harmony in the City of Boynton Beach, Florida,
does hereby create the existence of an advisory citizens board, to be
known as the "Boynton Beach Community Relations Board," and thereafter
refer to as the Board.
Section 3. That said Boynton Beach Community Relations
Board shall be composed of 9 members and 2 alternate members who are
responsible law abiding citizens and shall be broadly representative
of the social, economic, religious, ethnic and racial groups which
comprise the population of our City of Boynton Beach. And that all
members of the Community Relations Board shall be residents and elec-
tors of the City.
Section 4. That members of said Boynton Beach Community
Relations Board be appointed by the Mayor and the City Commission as
is currently in effect for all City Boards.
Section 5. That all members of the said Boynton Beach
Community Relations Board shall be appointed for three year staggered
terms. That the two alternate members be appointed to one year terms.
All members may be reappointed at the pleasure of the City Commission
at the termination of their appointment, with no limit as to the
number of terms a member may serve.
Section 6. That if a vacancy should occur on the Boynton
Beach Community Relations Board, said vacancy shall be filled by the
Mayor and City Commission who selects members of each group {for
example, selections by the Mayor), and the selected person shall serve
for the unexpired term of the member's position which was vacated.
City Commission may accept recommendations from the Community
Relations Board as to appointments to the Board, and alternate members
should be considered for regular appointments.
Section 7. That the Boynton Beach Community Relations Board,
in general, is to be utilized as a forum for the hearing of grievances
or complaints of all citizens of the City of Boynton Beach, Florida,
and said Boynton Beach Community Relations Board shall make timely
recommendations to the City Commission of the City of Boynton Beach
concerning such grievances or complaints.
Section 8. That specifically, the Boynton Beach Community
Relations Board duties, powers, authority, and functions include the
following:
a. That the Boynton Beach Community Relations Board shall
act only in an advisory capacity to the City Commission,
and the Boynton Beach Community Relations Board actions
and decisions shall not be binding on the City, the City
Commission, or the City Administration.
That the Boynton Beach Community Relations Board shall
act as forum for grievances or complaints by citizens
within the City of Boynton Beach, Florida.
That the Boynton Beach Community Relations Board shall
consider matters that both t) are of a broad citywide
concern, and 2) since the Boynton Beach Community
Relations Board is advisory only to the City Commission,
over which the City Commission may have jurisdiction or
have authority to act.
That the Boynton Beach Community Relations Board shall
act as a forum for hearing disputes and/or grievances and
the Board shall have the authority to conduct independent
research into any complaints received by the Board.
e®
That the Boynton Beach Community Relations Board shall
not consider any matter which involves a grievance or
dispute between employers and employees, including those
involving a City and its employees; nor shall the Boynton
Beach Community Relations Board specifically consider any
matters which are in litigation or where there is a claim
made in anticipation of such litigation.
That the Boynton Beach Community Relations Board shall
hold meetings on a regular basis, which meetings shall be
open to the public, minutes shall be kept of all such
meetings, and any special meetings, with copies of said
minutes, and any other reports, to be transmitted to the
City Commission and the City Manager of the City of
Boynton Beach, Florida within thirty {30) days of such
meeting.
That the Boynton Beach Community Relations Board is
authorized and encouraged to review matters which are the
citywide concern, including but not limited to the rela-
tionships between members of the community-at-large to
identify any concerns and problems of a citywide basis,
to suggest to the City Commission certain specific
programs, guidelines, and outlines to address these iden-
tifiable problems, which programs would serve to promote
harmony and communication between all of the residents
and citizens of the City of Boynton Beach, Florida, and
to sponsor activities within the community which shall
also serve to promote such harmony and communication.
That the Boynton Beach Community Relations Board be con-
cerned also with providing necessary information to the
citizens of the City of Boynton Beach which concerns
their health, safety, welfare or housing.
That the Community Relations Board shall be empowered to
review all requests for funds from alt social service
agencies, schools and/or community organizations and make
recommendations to the City Commission regarding such
requests. The Community Relations Board shall have no
power to appropriate funds.
That members of the Boynton Beach Community Relations
Board shall serve without compensation, but reasonable
expenses, if any, shall be subject to reimbursement as
provided by the City of Boynton Beach.
That the Boynton Beach Community Relations Board shall
follow rules and procedures as described in Exhibit "A"
attached hereto and incorporated by reference.
Section 9. That all ordinances or parts of ordinances in
conflict herewith be and the same are hereby repealed.
Section 10. Should any section or provision of this ordi-
nance or portion hereof, any paragraph, sentence, or word be declared
by a court of competent jurisdiction to be invalid, such decision
shall not affect the remainder of this ordinance.
Section ll. Authority is hereby granted to codify said
ordinance.
Section 12. This ordinance shall become effective imme-
diately upon passage.
1990.
FIRST READING this J~ day of ~z~d&~4~.
SECOND, FINAL READING and PASSAGE this~--.day of
, 199 .
ON BEACH, FLORIDA
or
~ommissi~er-- - ; ~
Commq ssi oner
Commi ssi oner
ATTEST:
(Corporate Seal )
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EXHIBIT "A"
RULES OF PROCEDURE OF THE CITY OF BOYNTON BEACH
COMMUNITY RELATIONS BOARD
ARTICLE I .. General Governing Rules:
The Boynton BelCh Community Relations Board (hereinafter referred to
as the "CRB", shall be governed by Resolution No. R90- of
the City of Boynton Beach, Florida, and the Rule. of Procedure set
forth, herein, have been approved by the Commits1oners of the C1ty of
Boynton BeaCh.
ARTICLE II - Officers. Off1cers' Replacements, Comm1tte~s~ Clerk:
1. The CRB shall elect a Chairperson, Ind Vice Chairperson annually
1 n the month of Aprl1 from among 1 ts membersh1 p by I maJori ty \lott
of I quorum or more of its members present and voting.
2. The Chai 'Person, or in hh/herllbunee the Vice Chairperson. sball
preside at all meetings, prepare In agenda, rule on all pOints of
order and procedure. and act as spokesperson of the CRB.
3. In the event of resignat1on~ or 'nability of the Chairperson to
assume nonnal duty for the remainder of his/her tanm of office,
the Vice Chairperson shall assume tht! Chair. A new Vice
Chai~j$Ofi sball be elected, and both tbe new C~airperson and
V1ce Chairperson shall ser'l! untl1 tbe .nsuint April ..tift; of
the CRB. Further, 1n tha event of resignation. or inab1ltty of
the Vice Chairperson to continue in office, a new Vice Chairperson
shall be elected and shall serve unt1l the ensuing Apr.l meeting
of the CRB.
4. The Cha1rperson, or in his/her absence, the V1ce Chairperson shall
create any comm1ttees whiCh may be necessary.
5. The C1ty Clerk. ass1gned by the City Manager, shall record the pro-
ceedings of the CRB. keep mtnutes of the meetings, take roll call,
record the votes, and carry out such other duties, as IM.Y be
assigned by the CRS.
ARTICLE III ~ Meet1nos. Ouorum. Conflicts:
1. The CO shall .et every seCOnclWeclnesdty of each mon,th, at 7:30
PM 1n the COIIIisS1on ChMlbers of City Hall i:n the Ctt,y of
Boynton Beach, Florida unless there 15 no attar to be con-
s1dered before the Board to hold such a meeting, or it falls on a
hOliday, as designltecl by the City of Boynton Beach. The City
Manager'S office MUst be adviSed 1n advance of any deletion or
deviation in the meeting schedule.
2. A spec1.l meeting may be called by t~ Oha1rperson, or in his/her
absence by the Vice Chairperson. A speCial :neet'ng .., also be
called upon request of four (4) Gelbers of the CRS.
3. A quorum 15 required 1n ord.r to hold I regular meet1ng. If a
quorum 1s not avaflabl., a discussion Ie.ting mIY be conducted, in
which cue no motton or voting w111 be carried out. A quor.
shal' consist ot fifty percent, plus one of the members of the
total eRB memberSh1p in existence at tbe tt.. All findings and
orders of th. CRB require a vote of a fIIJority of 1ts IIlIIIlbtrs pre-
sent and voting wtthin the stated def1nit1on ot a qUOrUM.
4. All meet1ngs shall be open to the publ1c.
5. The order of bus1ness at meetings shall be cOnducted a$ follows:
a. Meet1ng called to order by Cha1r.
b. The Clerk calls tbe roll.
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t. Approval of minutes.
d. Approval or addition to Igenda, if any.
I. Publ1c Audience.
f. Old Business (Comm1ttee/Pan.l reports, tlbled 1temfoe etc.)
g. New Bustness.
h. Adjournment.
6. The Chair Ny Change the order of busin.1I Ind should specify in
the Agenda for each meeting what i. old business Ind what 1s new
business.
7. The -Roberts Rules of Order- shill be the prevailing luthor1ty. if
any Rulls or PrOCedure may not be spec1f1c.lly addressed here1n.
LE IV - Absences. Rtmoval from Off1ce:
1. In order to insure partiCipation of I full board in I reasonable
-Mer 1t 11 d1rected by the Ml,yor and City tOllltssion 'that when I
board fIItlN>lr has mhled three IIOnthly ..Itings for Iny reason that
member w111 b. notified that on. additional.bs.nee w111 Cluse his
board ",rship tobw t'rm1nated and a replacement to be
~~PCi"t~ at thl time 01 th~ next absence.
~. E~ch eRB ~er ~hll1 be responsible for not11y1ng lhe City
~.'jrk's Oftic~ is promptly as POSSible of lny expected absence
from a eRe meettng.
.E v - Amen_nts
. These Rules of ProCedure IIll1 be amended by the Board 1n accoirdance I
with its nOflN 1 VOUftg proctCIure.
The' Rules of Procedure .hall be reviewed Ind updated IS HtOed.
and the Board shall hive author1ty to _net without City C_tuton
approval.
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