Minutes 02-25-03CEMETERY BOARD MEETING HELD IN CONFERENCE ROOM C,
WEST WING, CITY HALL, BOYNTON BEACH, FLORIDA ON TUESDAY,
FEBRUARY 25, 2003 AT 7:00 P.M.
Present
John Tined, Vice Chairman
Teresa Frazier
Tereesa Padgett
Janet Prainito
Absent
David Nyquist, Chairman
Marilyn Huckle
I. Call to Order
John Wildner, Deputy Parks Director
Glenda Hall, Parks Manager
In the absence of the Chairman, John Tined, Vice Chair presided and called the
meeting to order at 7:00 p.m.
II. Attendance
Ms. Prainito called the roll and declared that a quorum was present and
introduced staff that was present.
III. Agenda Approval — January 28, 2002
Ms. Prainito requested to add an item under "New Business" that would be the
"Approval of a Refund for Roy Hale, Jr. in the amount of $360." The original
purchase price was $450, less 20%.
Motion
Ms. Padgett moved to approve the agenda, as amended. Motion seconded by
Ms. Prainito and unanimously carried.
IV. Approval of Minutes — January 28, 2003
Vice Chair Tineri reported that he did not receive the minutes of the last meeting.
Motion
Ms. Padgett moved to table the January 28, 2003 Minutes. Motion seconded by
Ms. Frazier and unanimously carried.
Meeting Minutes
Cemetery Board
Boynton Beach, FL February 25, 2003
V. Receipt of Revenue/Expense Sheets — January 2003
Ms. Padgett inquired if an answer was received to her question of what the City
does with the reserve funds. Ms. Prainito was not certain on this because she
did not recall Ms. Padgett making any inquiry. Ms. Padgett would like to know
why the reserve funds are taken out the cemetery trust fund. Ms. Prainito will
follow through on this.
Motion
Ms. Padgett moved to place the Revenue/Expense Sheets for January 2003 on
file. Motion seconded by Ms. Prainito and unanimously carried.
VI. Receipt of Sales Reports — January 2003
Motion
Ms. Padgett moved to place the Sales Reports on file. Motion seconded by Ms.
Frazier and unanimously carried.
VIII. Unfinished Business
A. Public Works Department Report
This was included in the agenda packet.
Motion
Ms. Padgett moved to place the report on file. Motion seconded by Ms. Prainito
and unanimously carried.
B. Reports on Cemetery Areas Assigned to members
1. Blocks W & Y on the South Side — Marilyn Huckle (not present)
2. Blocks N & O, the area to the west, Old Section to the flagpole —
David Nyquist (not present)
3. Seacrest Boulevard to building on the South Side — Tereesa
Padgett
Ms. Padgett reported that her section looked good.
4. Mausoleum and Sara Sims — John Tined
Vice Chair John Tined reported that his sections looked good.
5. Blocks R & S — Teresa Frazier
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Meeting Minutes
Cemetery Board
Boynton Beach, FL February 25, 2003
Ms. Frazier reported that her sections looked very good.
Mr. Tined noted that there was a problem this week regarding a funeral
scheduled for the mausoleum. It appeared that Mr. Osborne would not allow the
family to hold a committal service in the Chapel even though the deceased family
member was being entombed in the mausoleum. As a result, Scobee-Combs-
Bowden offered their assistance by allowing them to hold the service at their
establishment, since the funeral was being handled by an out-of-town funeral
home. Ms. Hall thought that this same situation had occurred a short while back
and the family was permitted to hold the service in the Chapel.
Mr. Tined noted that the mausoleum agreement clearly states that when a
person purchases a space in the mausoleum they are entitled to have a service
in the Chapel. Copies of the contract were included in the members' packet for
their review. After receiving a phone call from Tim Hensley, Ms. Prainito reported
this to Mr. Livergood who then went down to the cemetery that day to check the
situation out. Ms. Hall thought that the funeral party was allowed to hold the
service in the mausoleum after she and Mr. Livergood went down to the
cemetery. Ms. Prainito was not sure if this was the same service because the
Cemetery Clerk informed her that Mr. Osborne would not allow the service in the
Chapel.
Ms. Padgett suggested that the City Manager send a letter to Mr. Osborne
apprising him of the language in the contract. Mr. Wildner suggested that maybe
Mr. Osborne has a new agreement that he utilizes that does not permit services
in the Chapel. Ms. Padgett pointed out that the City owns the Chapel and that
services should be permitted. Further, Ms. Hall noted that the City also does all
the maintenance and repair work on the mausoleum. Ms. Prainito will speak to
Mr. Livergood tomorrow.
C. Discussion of Quarterly Cemetery Board Meetings
Ms. Prainito noted that the Ordinance is included in the agenda packet. She
pointed out that there is no provision in the Ordinance that would prohibit
quarterly meetings. This is a decision that the Board must make. Ms. Padgett
felt that before they change to quarterly meetings, they should obtain approval of
the City Manager. Ms. Prainito suggested sending a memo to the City Manager
advising him of this. Mr. Bressner may refer this to the City Commission for final
approval. Ms. Padgett pointed out that if a situation warranted it, they could
always call a special meeting.
Ms. Hall questioned if the Board changed to quarterly meetings, would it be
necessary to continue to hand deliver the agenda packets. She would like to
mail the packets, if possible, because there have been problems with hand
deliveries. Ms. Prainito pointed out that the reason the agenda packets were
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Meeting Minutes
Cemetery Board
Boynton Beach, FL February 25, 2003
hand delivered was because Mr. Nyquist asserted that he was not receiving his
agenda packet in the mail.
Vice Chair Tined said that this could be addressed once the Board is informed
whether it can meet quarterly. He asked if the Board should meet in March and
Ms. Prainito said that she would advise the members once she sends the memo
to the City Manager. She pointed out that the members would continue to
receive the sales reports, expense reports and staff reports on a monthly basis.
Motion
Ms. Padgett moved that the request for quarterly meetings be sent to the City
Manager for his approval and to advise the Board. Motion seconded by Ms.
Frazier and unanimously carried.
VIII. New Business
Approval of a Refund for Roy Hale, Jr. in the amount of $360. 00
Motion
Ms. Padgett moved that the refund be paid to Roy Hale, Jr. Motion seconded by
Ms. Frazier and unanimously carried.
IX. Other
FYI - Excerpt of Meeting Minutes of August 27, 2002 Cemetery Board
Meeting
FYI - Copy of Ordinance #02-044
FYI - Code of Ordinances, Chapter 6 - Cemeteries
Ms. Padgett stated that she had requested a verbatim of these minutesJonly the
Portion containing Mr. Bressner's remarks). Ms. Prainito noted that the Clerk's
Office does not prepare verbatim transcripts without the approval of the City
Manager. Ms. Padgett inquired if the Board could hire a stenographer to do a
verbatim. Ms. Padgett noted that Marilyn Huckle was not a member of the board
at that time and that she should have this information.
Ms. Prainito offered to furnish Ms. Padgett with a copy of the tape from that
meeting, but Ms. Padgett said that she would prefer to see it in writing. Ms.
Padgett felt that the Ordinance did not state what the City Manager had actually
said and she thought that a verbatim transcript was necessary. Ms. Padgett felt
that the Cemetery Board should have some control over how the money was
spent, not to ask questions after the money was spent. The Ordinance now
states that the Board will "periodically review and make recommendations to the
City Manager on rules and regulations for the management and control of any
cemetery." It now appears that the Board has become more of an advisory
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Cemetery Board
Boynton Beach, FL February 25, 2003
board. The minutes state that the City Commission has assigned the
administration of cemetery matters to the City Manager. Ms. Prainito said she
would forward the Board's request to the City Manager.
There was a consensus that if the City Clerk's Office could not provide the
verbatim transcript; the Board would pay to have someone do it.
Vice Chair Tined noted that Mr. Livergood at the last meeting was going to send
a request to the City Manager regarding expansion of the cemetery. Ms. Hall
responded that this should appear on the March 18th City Commission agenda.
Ms. Padgett suggested that the Board should meet in March because the
Cemetery Meeting would take place after the March 18th Commission meeting.
Ms. Prainito said that when she receives the agenda backup she could forward it
to the members and then they could decide if you want to meet. Also, Ms.
Prainito recommended that the Board members might want to attend the March
18th Commission meeting.
Ms. Hall inquired if the Board changed to quarterly meetings, when would this
start? After discussion, it was determined that the quarterly meetings would take
place in March, June, September and December. Therefore, the Board will be
meeting in March.
FYI — Cemetery Rules & Regulations Amended September 3, 1998
Ms. Padgett suggested tabling this item until Mr. Livergood is present. Ms.
Prainito will add this to the March agenda.
Ms. Hall noted that staff is looking at the circle in the entranceway to the
Cemetery and a report should be available next month. Ms. Prainito will also
include this on next month's agenda.
X. Adjournment
There being no further business, the meeting properly adjourned at 7:45 p.m.
Respectfully submitted,
G a
Barbara M. Madden
Recording Secretary
(February 27, 2003)
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