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Minutes 09-05-02MINUTES OF THE EDUCATION ADVISORY BOARD REGULAR MEETING HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA, ON THURSDAY, SEPTEMBER 5, 2002 AT 6:00 P.M. Present Beverly Agee, Chairperson Lillian Artis Dr. Floyd M. Beil Jean Cairo Irene C. Latour Randy O'Hara Joan W. Pleasants, Alternate Virginia Farace, Board Liaison Absent Revia Lee Rae A. Fellows, Alternate I. Pledge Chair Agee called the meeting to order at 6:10 p.m. and led the Board in the Pledge of Allegiance to the Flag. II. Roll Call The roll was called. It was explained that Joan Pleasants would be a voting member tonight since there were only six regular members present. II1. Minutes The minutes of the June 29, 2002 workshop meeting were distributed and it was explained that this had been the Board's planning session. Motion Mr. O'Hara moved to approve the minutes of the June 29, 2002 meeting. seconded the motion that carried unanimously. Motion Ms. Latour moved to approve the minutes of the August 8, 2002 meeting. seconded by Mr. O'Hara and carried unanimously. Ms. Cairo Motion was Regular Meeting Education Advisory Board Boynton Beach, Florida September 57 2002 IV. Chair's Report Chair Agee explained that this summer had been a very busy time for the Education Advisory Board. They participated in the Principals Roundtable and were involved in Principal for a Day. She said that the Florida School System needs to be the number one concern in the state. One of the most significant priorities that emerged from the Principals Roundtable was that volunteers are needed. A copy of a picture taken during the Back to School Expo at the Boynton Beach Mall, and published in the newspaper, was distributed. It was felt that it was very important that the Education Advisory Board be visible. V. City Liaison's Report Ms. Farace distributed a copy of a letter from Dr. Arthur Johnson, Palm Beach County School Superintendent, and explained that he is requesting participation in a new School Advisory Council (SAC) Membership Pool so that when a SAC needs someone, they can be drawn from the pool. The SACs need business partners and minority members. Dr. Johnson's priority is to ensure that schools meet their targets and this is one way of doing it. The Board felt that this was a good idea that had merit. It was an attempt for the school district to assist in obtaining SAC members. Ms. Farace also distributed copies of a flyer regarding the Youth Expo to be held on October 26 and 27. It was the consensus of the Board that EAB members would be present at the Youth Expo to distribute applications for the SACs. Motion Motion was made by Ms. Latour that the Education Advisory Board would participate at the Youth Expo. Ms. Cairo seconded the motion that carried unanimously. Ms. Cairo, Chair Agee, Ms. Latour, and Ms. Pleasants offered to volunteer and Dr. Beil will help make the arrangements. There was discussion regarding Ms. Cairo's suggestion of handing out flyers regarding mentoring and SACs during the primary election at polling places. They would only be distributed from 7-9 a.m. and 5-7 p.m. It was noted that there are rules at the voting polls, such as maintaining a certain distance (50') from the polling place and not interfering with the voters. This idea could be tested at only a few polling places during the primaries. If it turned out to have a negative effect or negative feedback, the Board would not do it again. Discussion ensued regarding whether this was a good idea. Ms. Cairo explained that the reason for her suggestion was to obtain volunteers because that is a Board priority. 2 Regular Meeting Education Advisory Board Boynton Beach, Florida September 5, 2002 Chair Agee suggested testing this idea out for 15 minutes in the morning and 15 minutes in the evening to see what reaction they get at only two polling locations - Crosspointe Elementary and Rolling Green Elementary. It was decided that Ms. Cairo would design the flyers and deliver them to the Library. Ms. Artis will be at Rolling Green Elementary for 15 minutes in the morning and 15 minutes in the evening. Ms. Cairo will be at Crosspointe Elementary in the morning and Ms. Pleasants will be there in the evening. They will conduct the tests and will distribute the flyers to people as they are leaving the polling places. VI. Public Audience Judith Wilson was in the audience and was recognized. She is part of Leadership Boynton Beach and is attending four different City activities, She chose the EAB because she is interested in what this Board does, Ms. Farace spoke regarding a Leadership meeting that will begin at the museum. She will talk about how to get involved in education, the EAB, and the Chamber's Education Board. They will then tour Galaxy and Boynton Beach High School. The Leadership program is sponsored by the Chamber of Commerce and the cost is $350. VII. Discussion of proposed action plans developed by board members/setting our priorities/goals for the 2002-2003 school year Chair Agee discussed her action plans for the mandated issues. One of these issues is the boundary updates. The EAB must advise the Area Boundaries Committee (ABC) and the City. The City must make its presence known when the School Board and the ABC make new boundary proposals. Chair Agee stated that there needs to be some publicity regarding this item. Ms. Latour suggested that a schedule of these boundary meetings be inserted with the City's water bills. Another issue is concurrency, which means development is not allowed if schools cannot handle it. She explained that the Board's responsibility this year is to become more knowledgeable about this. The third issue is to follow career academies - to track movement of career programs to the high school and then report back to the City. Chair Agee spoke about the alternative school in Delray Beach and the fact that there are plans to move it to South Tech. She does not feel it is appropriate if facilities are already in place in Delray Beach and they have the proper staff. Ms. Cairo reported on the first SAC meeting at Forest Park Elementary on August 22nd. There was a Creole-speaking co-chair with an English speaking chair and a Spanish translator. She was very impressed with their SAC. It was very organized and approximately 100 people attended. The literature and minutes are all in three 3 Regular Meeting Education Advisory Board Boynton Beach, Florida September 5, 2002 languages. They mentioned that when community leaders go to their school, it has an enormous effect on the children. Chair Agee suggested that someone prepare an action plan focusing on Rolling Green, Forest Park, and Galaxy. She will talk to Rae Fellows regarding this. Ms. Fellows had previously been assigned to the SAC at Rolling Green Elementary, Ms. Artis to the SAC at Galaxy Elementary and Ms. Cairo will be assigned to the SAC at Forest Park Elementary. Together, they can do an action plan for the three coastal schools and find out what this Board can do to make these schools have more community support and also to let the community understand how good these schools are. Chair Agee asked Mr. O'Hara whether he would do the action plan for "Enhanced Communication and Public Relations in Schools" and he agreed. Chair Agee requested that Ms. Pleasants get information on the 5 Star Blue Ribbon program. Ms. Latour and Ms. Pleasants will work on an action plan for "Needs Assessment in Schools" and Ms. Latour will work on "SIP Presentations." Chair Agee reminded the Board members that they cannot be absent for three regular meetings in a Board year for any reason. The Board was cautioned regarding the Sunshine Law and how they could meet. If there are two Board members working on one action plan, one of them could create the plan and then call the other person and set up a meeting and post a public notice 24 hours prior to meeting. Dr. 1~ Bell read his action plan regarding Boards Coordinator. He will attend the I various other advisory boards and report back to the EAB. VIII. Date Selection for Principal for a Day Program Ms. Cairo stated that there had been discussion regarding having this program after the election and possibly joining with Delray Beach and Boca Raton. However, Boca Raton has decided not to do it at all and there has not been much interest by Delray Beach in doing it as a team. It was suggested that the program be held after the holidays - either the end of January or early February. There is a lot of work to be done beforehand. Revia Lee had said she would contact the School District regarding when a good time would be for the schools. Chair Agee felt an effective tool would be to get businesses involved. However, it should be the top person in the company who needs to be involved. They will match 4 Regular Meeting Education Advisory Board Boynton Beach~ Florida September 57 2002 the businessperson to the school. She will talk to Ms. Lee regarding a date for the program, Ms. Cairo asked for ideas from the Board on people from the community who would be interested in being "Principal for A Day." She also asked that if anyone knows someone who is a photographer or who is in the media, to let her know. Ms. Farace gave everyone her E-mail address - farace v@poDmail.firn.edu. Everyone was asked to E-mail their E-mail address to her and she will send them to the Clerk's office. IX. Final Selection of SAC and Discussion of SAC responsibilities Chair Agee said that there had previously been tentative SAC assignments made. The Board agreed on the following assignments. Boynton Beach High School Forest Park Elementary Rolling Green Elementary Citrus Cove Elementary Galaxy Elementary South Technical High School Crosspointe Elementary Atlantic High School Congress Middle School Royal Palm Odyssey Middle School Freedom Shores Elementary Virginia Farace Jean Cairo Rae Fellows Dr. Floyd Bell Lillian Artis Beverly Agee Joan Pleasants Joan Pleasants (temporarily) Randy O'Hara Revia Lee Irene Latour Beverly Agee At the next meeting, the Board will ask Ms. Fellows if she would take the Poinciana Elementary SAC. The next regular meeting is scheduled for October 3rd. However, Chair Agee will be out of town on that date. It was the consensus of the Board that the next regular meeting of the EAB would be September 24th at 6 p.m. This will take the place of the October meeting. X. Unfinished Business None 5 Regular Meeting Education Advisory Board Boynton Beach~ Florida September 5~ 2002 There being no further business before the Board, the meeting was adjourned at 8:20 p.m. Respectfully submitted, Bonnie Glinski Deputy City Clerk (3 tapes) Approved: Chairperson 6