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Minutes 09-09-02MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM, CITY HALL, BOYNTON BEACH, FLORIDA, ON MONDAY, SEPTEMBER 9, 2002 AT 10:00 A.M. Present Carisse Weise, Chairperson Tom Balfe, Vice Chair John Bebensee Bill Coup Tom McCabe (arrived at 10:40 p.m.) Dorothy Mack Barbara Madden, Secretary Chuck Magazine Mike Rumpf Tim Valentine City Manager Public Works/Parks Recreation Library Police/Code Compliance HRS City Clerk Risk Management Development Fire/EMS Absent Phyllis Dixon Eric Falstad Gary Ezzell Sharon Tierney Rodney Vickey TBD Communications Golf Course Utilities/WWTP ITS Warehouse Utilities Admin/EWTP I. Call to Order Chairperson Weise called the meeting to order at 10:05 a.m. II. Roll Call The Secretary called the roll and declared that a quorum was present. Chairperson Weise reported that Communications and Finance had excused absences and that Glendon Morgan would be replacing Sharon Tierney from ITS. III. Acceptance of Minutes of August 19, 2002 Regular Meeting Motion Bill Coup moved to approve the minutes. Motion seconded by Mr. Bebensee and unanimously carried. Meeting Minutes Safety Committee Meeting Boynton Beach, FL September 9, 2002 IV. Safety Committee Education and Training Program None. Chairperson Weise reminded members that the Ergonomics Program is available and any Department that would like to have the Program presented should contact Mr. Magazine. V. Old Business A. Fire Drills Captain Valentine presented an email response that he received from Deputy Fire Chief Gale regarding fire drills at City facilities. Deputy Fire Chief Gale stated that there have been no fire drills conducted at City facilities for a long time and that the Fire Code does not require them. If the Safety Committee would like to have Fire Drills, it would require a commitment of the Department Heads to cooperate with the Fire Department for the use of time and personnel. The email was presented to the Secretary for inclusion with the minutes. Mr. Magazine pointed out that Fire Drills had been scheduled in the past, but were discontinued. He said that approval of the Department Heads was not necessary and if any Safety Coordinator wanted to conduct a Fire Drill they could do so. However, it would be prudent to have someone from the Fire Marshal's Office present to do the evaluation. Mr. Magazine pointed out that in October the new Safety Consultant would be coming onboard and could work with the Safety Coordinators to arrange for Fire Drills. Mr. Magazine suggested not scheduling any Fire Drills until the Consultant begins work. Motion Chairperson Weise moved to table Fire Drills until the new Safety Consultant comes onboard. Motion duly seconded and unanimously carried. VI. "Proud to be a Safe Worker" Awards None A. Departmental Inspections & Safety Meetings (Magazine) Not available 2 Meeting Minutes Safety Committee Meeting Boynton Beach, FL September 9, 2002 B. Defensive Driver Course (Magazine) Anyone needing to take the course should contact Risk Management to schedule an appointment. Vice Chair Balfe inquired about the motor vehicle checks. Mr. Magazine responded that he received them and they should be going out this week. C. Incident Review Board Referrals (Magazine) None D. Wellness Program (Magazine) Mr. Magazine reported that the Program should begin by the end of the year. E. Departmental Safety Standard Operational Procedures (Weise) Chairperson Weise reported that there was a good turnout by Departments that submitted their own Safety Standard Operational Procedures. If there are any other Departments that wish to turn in their Operational Procedures, they should be turned in to Vice Chair Balfe. All Departments that have submitted their own Departmental Safety Procedures should attach them to the City's Safety Manual. Chairperson Weise reported that the new Safety Consultant would be reviewing each Department's Safety Procedures. Chairperson Weise thanked all the members for submitting their Departmental Procedures and commended everyone on a job well done. Procedures prepared by Risk Management, ITS and Public Affairs were distributed. F. City Hall Evacuation Notification System (Weise) Copies of the Fire and Emergency Evacuation Guidelines for all non-City Hall facilities were distributed. The Guidelines are in the process of being approved. Chairperson Weise commended John Bebensee and his staff for putting together evacuation procedures for all the City's recreation facilities. Chairperson Weise reported that the Evacuation Notification System internal ringdown system is now in effect. The next step is coordinating with the Communications Department and Mr. Northrup, together with the Fire and Police Departments to arrange for an actual drill. With regard to the City's emergency radio station, Chairperson Weise distributed a list of the purposes and persons who are authorized to use the radio station for distribution to Department Heads. 3 Meeting Minutes Safety Committee Meeting Boynton Be=ch, FL September 9, 2002 She thanked everyone for having a great year and noted that a lot has been accomplished. Assistant City Manager Dale Sugerman that the Committee accomplished a great deal. Chairperson Weise reported that during her tenure as Chairperson there were three APM's that were approved and signed off by the City Manager's Office. VII. New Business A. Departmental Safety Issues-Security Procedures Documentation Mr. Mike Rumpf, while in the process of preparing his Departmental Safety Procedures, had some security issues as well, and asked if there was anything in writing on security in the workplace? Chairperson Weise said that she contacted Chief Gage to determine if he had anything in writing, but he has not gotten back to her. She will follow this up. Mr. Rumpf raised some very good issues regarding safety within the office. Chairperson Weise asked if the Committee wanted to address security within each Department as part of the safety procedures. Mr. Coup said that safety issues have been discussed at the Library because of its vulnerability. Mr. Magazine responded that it has been suggested that Paul Viclc Viollis be invited back to the City to offer his violence in the workplace training. Mr. Vic, lc, Viollis has now expanded his violence in the workplace training to include security in the workplace. Mr. Magazine will report back to the Committee when Mr. Viola Viollis would be available. B. Other: 1. Tom Balfe, New Safety Committee Chairperson Chairperson Weise announced that as of the October meeting, Tom Baife would be the new Chair of the Safety Committee. The nominating committee met and their recommendation for Vice Chair for the upcoming fiscal year is John Bebensee from the Recreation Department. Chairperson Weise opened the floor for other nominations. There were no other nominations. Motion Mr. Magazine moved that nominations be closed. Motion seconded by Ms. Mack and unanimously carried. 4 Meeting Minutes Safety Committee Meeting Boynton Beach, FL September 9, 2002 Vote John Bebensee was unanimously voted Vice Chair. Chairperson Weise said that she would continue to participate on the Safety Committee. 2. Seatbelt Usage Mr. Magazine noted that there is an issue in one Department regarding due process. The issue involves an employee who was seen not wearing a seatbelt. If a staff member from Risk Management or a Department Head or Supervisor sees an employee not wearing a seatbelt, this person's word should be sufficient and the person not wearing the seatbelt should be disciplined. Any employee found not wearing their seatbelt will be disciplined. 3. City Barbeque Grills Mr. Magazine reported that he received a notice from incoming Chair Balfe regarding complaints from people using grills at Park facilities. Mr. Balfe contacted the company that provided the City with the grills and received verbal confirmation that the grills are safe. Mr. Balfe requested this in writing. Mr. Magazine commended Mr. Balfe for going the extra mile to determine this. 4. Wheelchair Availability at the Beach Mr. Bebensee noted that there are wheelchairs available at the Beach for handicapped people to get down to the Beach. Recently a staff member assisted lifting a beachgoer in and out of the wheelchair and one of the lifeguards thought this might be a liability in case the person was accidentally dropped. Mr. Bebensee inquired if staff should be assisting people getting into wheelchairs? Mr. Magazine stated that people have to provide their own health care providers. The City staff does not provide this service. Mr. Bebensee pointed out that they have certified EMT's and first responders who are trained in lifting people. Mr. Magazine said that from a risk management standpoint, he would prefer that this practice not be permitted. Mr. Magazine suggested preparing some type of informational brochure that would state that the wheelchairs are provided as a service. The City does not provide any type of lifting or pushing. Chairperson Weise requested that this be referred to the City Attorney to determine if the City is also responsible for placing the person in the wheelchair. Mr. Magazine said he will refer the informational brochure to the City Attorney after Mr. Bebensee prepares it. 5 Meeting Minutes Safety Committee Meeting Boynton Beach, FL September 9, 2002 Mr. Bebensee presented lightning posters to Committee Members to place in their departments. Announcements Chairperson Weise announced that on Wednesday, September 11, 2002 at Veterans Park, the City will be holding a tribute to 9-11. The City's Police and Firefighters will be performing color guard services and Rev. Chaney will be speaking. A retired member from the New York Fire Department will also be speaking. Everyone is encouraged to attend, but please check with your supervisor first for approval. Mr. Coup announced that the Library would be showing the HBO video on 9-11 three times that day. HBO donated the video to museums and libraries u hout the Country Chairperson Weise requested that Mr. Coup email her thro g · st the times of the showing. Mr. Coup announced that after October 1 , the video would be available for checkout. Captain Valentine announced that he would be attending a seminar at the Airport Hilton on September 11th from 8:00 a.m. to 4:00 p.m. There will be speakers coming from Miami and Ground Zero. Chairperson Weise inquired if the seminar was open to the public and Captain Valentine will check on this. The seminar is being presented by Palm Beach County Fire Rescue. VIII. Next Meeting Date: Monday, October 14, 2002 at 10:00 a.m. IX. Adjournment There being no further a.m. business, the meeting properly adjourned at 10:50 Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) (September 23, 2002 ) 6