R03-012
II
RESOLUTION NO. R03- Ola
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
EXECUTION OF T ASK ORDER NO.4, WITH
ENGINEERING CONSULTANT HARTMAN &
ASSOCIATES, INC., IN THE AMOUNT OF $112,150.00 TO
PREP ARE AN INFILTRATION AND INFLOW PROGRAM
FOR MASTER LIFT STATION 309 BASIN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, this Task Order was prepared to plan an infiltration and inflow program
that will const effectively remove extraneous flows from the wastewater system; and
WHEREAS, Master Lift Station 309 is located next to Hester Center and serves the
wastewater needs north ofthe C-16 Canal and east ofI-95; and
WHEREAS, the City Commission, upon staffs recommendation, has deemed it
appropriate, and in the best interests of the public, to approve Task Order No.4 for Hartman
& Associates, Inc., in the amount of $112,150.00, to prepare an infiltration and inflow
program for Master Lift Station 309 Basin;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct execution of Task Order No.4 for Hartman & Associates, Inc.,
in the amount of $112,150.00, to prepare an infiltration and inflow program for Master Lift
Station 309 Basin.
Section 2.
This Resolution shall become effective immediately upon passage.
S:\CA\RESO\Agreements\Task - Change Orders\Change Order - Hartman & Associates.doc
II
PASSED AND ADOPTED this 2.' day of January, 2003.
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S:\CA\RESO\Agreements\Task - Change Orders\Change Order - Hartman & Associates.doc
R0'3-01~
CITY OF BOYNTON BEACH
TASK ORDER NO.4.
PS-309 BASIN III PROGRAM
December 4, 2002
I. GENERAL
The City of Boynton Beach (City) Master Pump Station 309 service area encompasses
the northeast quadrant of the City's service area and is approximately bounded by
Hypo1uxo Road, the Intracoastal Waterway, C-16 Canal and 1-95.
The City retained Metcalf & Eddy (M&E) to prepare a preliminary sewer system
evaluation report on this area. This report provided some night flow data and other
information concerning the service area.
The City has contracted Hartman & Associates, Inc. (HAl) to prepare a program that will
cost effectively remove extraneous flows from the system, as identified by M&E. The
sub-basins to be evaluated and repaired under this task order shall be 201, 202, 203, 303,
306 and 310 (approximately 55,000 L.F., 225 manholes). This shall include both inflow
and infiltration. The goal of this program is to maximize City funds expended on actual
repairs to the City's system, including main lines, laterals and manholes.
II. SCOPE OF SERVICES
The following services shall be provided by HAl:
A. Prepare contract bid documents, on a unit cost basis, for the selection of a lead III
contractor(s). The bid form shall include the following items:
1. Pipe cleaning by pipe diameter and degree of cleaning required
2. Pre-Construction, Post-Construction, and Warranty Mainline color video
inspection by pipe diameter
3. Lateral color video inspection
4. Joint testing
5. Joint sealing - mainline
6. Lateral sealing
7. Grout, per gallon pumped
8. In-situ point repairs
9. Manhole grouting by the gallon
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12/4/02
10. Installation of clean-outs
11. Lateral root treatment
12. Mainline root treatment
13. Manhole rehabilitation - cementous
14. Manhole rehabilitation - epoxy
15. Manhole rehabilitation - HDPE liner
16. Smoke testing
17. Manhole ring and cover reinstalling
18. Manhole ring and cover replacement
19. By-pass pumping
20. Manhole-to-manhole lining
21. Open cut
B. Review M&E report and maps of each sub-basin. Field verify extent and location
of gravity sewers. Assist City in collecting night flow data.
C. HAl shall prepare a report of findings that shall include:
1. With the assistance of City staff, a pay-back period for the project. This
value will be used in determining the cost effectiveness of repairing each
pipe reach or manhole, based on flow (gpm) per foot of pipe within a lift
station sub-basin (gpm/foot).
2. Estimated III reduction based on pay-back period developed.
3. An estimated annual cost reduction, for pumping and treatment to City as
a result of these improvements.
D. After receipt of bids, HAl shall reVIew for conformance with the contract
documents and recommend award.
E. After selection of a lead III contractor, HAl shall provide the following services:
1. Evaluate the cost effectiveness, based on contractor provided video tape,
of each gravity sewer reach, leaking lateral and manhole for III reduction.
2. Evaluate each gravity sewer reach for structural problems. HAl shall
direct the contractor to make necessary repairs to those lines structurally
deemed as being in need of repair.
3. HAl shall provide a RPR with contractor repair crews to oversee
contractor's work and conformance with the contract documents.
III, PROJECT SCHEDULE
A. Task A - Prepare Contract Documents
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12/4/02
1. Prepare draft review documents within 60 days of Notice To Proceed.
2. Complete documents within 30 days of receipt of City draft review
comments.
B. Task B - Data Collection and Review
1. Complete review of data within 45 days of receipt of all requested data
from City.
C. Task C - Cost Analysis
1. Complete cost analysis data review within 30 days of receipt from City.
2. Prepare draft report of findings within 45 days of completion of Task B
and Task C.1.
3. Prepare final report within 15 days of receipt of City comments.
D. Task D - Bidding and Award
1. Within 10 days of bid opening, provide City with bid analysis and award
recommendation.
E. Task E - Services During Construction
1. Services during construction are based on a 60 day construction schedule
requiring R.P.R. services.
IV COMPENSATION
A. Services for professional engineering services are estimated as follows:
1.
2.
3.
4.
5.
6.
Task A:
Task B:
Task C:
Task D:
Task E:
Misc. Expenses:
$20,420.00
9,600.00
15,620.00
5,680.00
60,330.00
500.00
$112,150.00
Services shall be billed based on actual time charged to the project and billed
monthly. Total estimated cost will not be exceeded without prior written approval
by the City.
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12/4/02
APPROVED BY
CITY OF BOYNTON BEACH, FLORIDA
By:
~~
Ci~'f MA~
Approved as to Form: ~ 00 ~
t\. ..-City Attorney
1~:).
SUBMITTED BY
HARTMAN & ASSOCIATES, INC.
By:
aIo1d E. Schmidt, J ., PE., DEE
Vice President
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OI-QI-03
Date
/~~
December 4, 2002
12/4/02