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Minutes 07-25-95MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, JULY 25, 1995, AT 6:30 P.M. PRESENT G~rald "Jerry" Taylor, Mayor Matthew Bradley, Mayor Vice Lynne Matson, Mayor Pro Tem SI firley Jaskiewicz, Commissioner Si dney Rosen, Commissioner Carrie Parker, City Manager CALL TO ORDER Mayor Taylor called the meeting to order at 6:32 p.m. BUDGET PRESENTATION Clty Manager Parker thanked Dale Sugerman, Lynn Myers, and Bill Gulbrandsen for helping her p~t together the computer slide show to assist her in this presentation. Using the overhead projector, a graph of the taxable value trend of the property values in the City was shown. From 1991, our value has been flat. This current year, our taxable value went from $ .952 billion to $1.961 billion, an increase of about $8.5 million. This resulted in a very small i~ crease in our property values (.438 percent) and is not a very large increase in our property tax b~tse. We did, however, receive $31,815,000 in new construction, which resulted in $252,141 in n~:w revenue to the General Fund. In addition, we received a larger than anticipated increase in o~ ir building permits ($ 375,000), franchise taxes ($162,000), State revenue sharing ($110,000), mtd Fund Balance ($500,000). Next, a chart was shown detailing the millage rate. The taxes that the citizen pays is based on the p]'operty tax values times the millage rate. The millage rate is divided into two parts--the General Fund millage, which is proposed to be set at 7.9251 (the same millage as last year), plus o~ ir debt service millage of .4816. We do not have any control over the debt service millage, which is set to pay the principal and interest on the general obligation, bonds. It is adjusted mmually based on the value of the property to equal the principal and interest payment. Since tl: ere was a slight increase in property tax values this year, the total millage has decreased slightly to 8.4067, which is a combination of the general operating millage plus the debt service. T.~e next chart showed the budget adjusted for cost in dollars and the amount spent over the years o, day to day business, excluding any new programs. There has been a slight increase in the a~tual budget in dollars over the years. The budget adjusted for inflation is becoming very flat. The constant dollars are for electric, gas, and salaries, and items that would normally go up with MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 in~ation. Taking the inflation dollars away, the budget has been relatively fiat for a number of years. The last chart (1995-1996 General Fund) showed where tax dollars are spent. Fifty-six point six percent of the budget is spent on Public Safety which includes Code Enforcement and O~cupational Licensing. Tax dollars are also spent on Culture and Recreation (including Parks, Rgcreation, and the Library), General Government (which includes Finance, Building, Zoning, Planning, City Manager, Communications, Personnel Office, etc.), and Transportation and ROads and Streets. Most of the dollars are spent on police and fire. The property tax millage is proposed to stay the same. This is the fourth consecutive year B~ynton Beach has not increased its millage rate. If the Commission would like to go to the rqllback rate, the millage needs to be dropped to 7.8905 and the expenses in the General Fund n~ed to be decreased by $66,551. There would be no tax increase, even with the property value inLrease. BUDGET MESSAGE City Manager Parker reviewed portions of her budget message. This budget, asa financial plan °~ next year, addresses the five emphasis areas for our community as set forth by the City mmission in its recent goal setting workshop. In addition, it addresses four internal areas recommended by the City Manager to improve operations. The five emphasis areas established b~ the City Commission were neighborhood revitalization, public safety, economic development, dgwntown development, and education partnership. City Manager Parker reviewed these five ar~as as follows: Neighborhood Revitalization The focus for next year is to establish an integrated, interdepartmental approach to addressing the p~oblems in our neighborhoods. In order to provide effective services to our neighborhoods, a strong partnership between City Government and residents must be developed; a partnership which enhances citizen participation and effective neighborhood revitalization. Overgrown lots, trash and debris, vandalism and graffiti are primary signs of a community left unattended, prOviding an atmosPhere conducive to increased crime and apathetic, fearful residents. To this erld, a new position of Neighborhood Specialist has been funded in the City Manager's Department. City Manager Parker advised that this Neighborhood Specialist was put in the City 2 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Manager's Department because it is envisioned that this person would be working with the police, Code Enforcement, Sanitation, and CRA programs, crossing interdepartmental lines, and it iwas felt that it would be more effective if this position came out of the City Manager's Office ati least to begin this program. The Neighborhood Specialist will interact with and continue the eXisting homeowner associations and assist in recruiting and developing new neighborhood associations. We will consolidate all the programs in Code Enforcement, Sanitation, and Paint Up/Fix Up, depending on needs of the neighborhood. An additional Code Enforcement Officer has also been funded in the Sanitation Fund. This person will be assignged to Code Enforcement toi increase the strength of Code Enforcement and prevention areas. Public Safety Pgblic Safety operations will receive the largest increase of any function in the 1995-96 budget. Of the 21 new positions recommended, ten are in the Police Department. These positions include three new sworn officers, funded in part by the Federal COPS FAST grant. We received $!25,000 this year from the COPS FAST grant. Next year that will drop to $70,000, so we will hove to pick up that difference next year. Three new civilian positions (Community Service Officers) have been created. Currently, Delray Beach, Boca Raton, and West Palm Beach all use this civilian position to assist in traffic accidents, reports of stolen property, and assisting with mt)torists and disabled vehicles. These civilians have the authority to issue citations and testify ~nI court. They will free up our sworn officers to handle other emergency calls. A full-time, c0ntractural employee will be hired to carry on the Wrice Process. A contractual employee is g6ing to be used so that we can vary the hours depending on the need. This position may start o~t as a full-time position, but will taper off to 20 hours a week. A Public Information Officer/Volunteer Coordinator will be hired for the Police Department to assist in coordinating volunteers for the Citizen Observer Patrol (COP) Program which will be started in October. Five patrol cars are being refurbished to be used in five neighborhoods, and the requirements for a community to be able to participate in this program are being set forth. The community must be a bertain size, must have a certain number of volunteers, and must have an active Crime Watch who will commit to a certain number of hours of training. The Public Information Officer/Volunteer Coordinator will also assist in coordinating our Citizen Police Academy P~ogram, as well as other volunteers in the Police Department, and would serve specifically as thp Public Information Officer for the POlice Department. We are also planning to hire two CBE students to assist with clerical duties. Community training and diversity training programs in the P61ice Department are also included in the budget for next year. MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Economic Development The Downtown Development Coordinator is not going to renew her contract at the end of O~tober. She is currently working on finalizing the marina project. Since the Commission felt a need to address economic development City-wide, some General Fund money has been combined with CRA money to fund a position that would focus on that area. Also, membership i~ the Business Development Board of Palm Beach County is being proposed. Six hundred thousand dollars has been set aside in the Utility Fund to pay water and sewer impact fees as an e6onomic incentive program to get qualified businesses to come into the City. In addition, a cOmmunity-wide WSlomng process has been established and $25,000 has been set aside in the C!ty Commission budget for that program. Twenty-five thousand dollars has also been set aside ir~ the City Hall budget for a Fourth of July fireworks program. Downtown Development P~ tl~ 5~ tl: ni al T S~ re will continue to restore the 1913 elementary school and the construction of a Leathers ayground. These are the two major projects in the downtown besides the marina project. Fifty ousand dollars has been set aside for the facade improvement loan for the businesses on the )0 block of Ocean Avenue. A new program ("Tune Down to Downtown") is recommended in e Recreation Revenue Fund to have a band or music group monthly or bi-monthly on Friday ghts in Veterans Park to bring some people into the downtown area and provide a social mosphere at no charge. Education Partnership tis is the increased lobbying to the School Advisory Committees and the Palm Beach County :hool Board. We are continuing the Poinciana Magnet Program. The interlocal agreement will b? revised soon. The School Board would like us to continue to partner with them to purchase s~me additional lOts on 1 lth. The homes have all been purchased and are in the process of being d~molished. Also, we need to keep pushing for the new high school. There is no money set a~ide for those programs at this point. sC~ty Manager Parker reviewed the internal issues that she recommended to improve operations. e stated that in addition to the five emphasis areas and the programs that we put in place for the emphasis areas on the City Commission, this budget also continues all of our current p~ograms that we are doing, as well as four internal emphasis areas that she wanted to establish. 4 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 The four internal areas she wanted to focus on were enhancement of the City's finanical strength as we continue to recover from our deficit position; investment in the technological tools and processes needed by the employees to allow them to reach their fullest potential; establishment of a method to encourage employee initiative and reward employees who demonstrate flexibility, responsiveness and innovation; and provision of a working environment that is committed to eXcellence, values respect for others, provides competitive salaries and fringe benefits along with training geared toward individual skill-enhancement and customer service improvement. She reviewed each of these areas as follows: Financial Position Ai goal of 10 percem of the unreserved balance of the total General Fund budget has been set a~ide. There presently is $1,384,000 on hand. Our goal is $3,154,000. We have programmed $466,538 to be added to the Fund Balance this year. We have been able to slowly add to the Unreserved Fund Balance, coming out of our deficit position from 1991. At year end, we will hove a total Unreserved Fund Balance of $1,850,951. Additionally, the Finance Department has b~en challenged to develop a more aggressive cash management system to increase investment earnings while still being conservative with excess and available cash. Technology Tools The big emphasis in this year's budget is technology internally. We have set aside approximately $?00,000, $504,000 of it being in the General Fund, to complete Phase III of the city-wide computerization program. Phase I was the computerization of the Police Department, which is almost finished. We are currently working on Phase II (City Hall, City Clerk, City Manager's Office, Human Resources, Data Processing, Communications, Purchasing, Risk Management, and Fire). Phase III will be the west wing and the balance of the City Hall departments, and ligking up of outlying operations such as the library, utilities and the public works compound to C!ty Hall. The Planning Department will be undertaking installation of a Unix based system which will link all the parcels of land in the City with their planning and zoning functions. This will place a desk top computer in every office in that department. The Utility Department will cgntinue to upgrade its computer capabilities, including the installation of new utility billing software and a new work order/inventory system. In addition, $150,000 has been set aside for a computer aided dispatch system for Communicaitons. MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 At the end of this budget year, 98 percent of all our operating departments will have a direct link to the City's AS/400, or will have within their department a Windows-based desktop computer linked to the network. Our desktop PC's are all 486 computers with 12 megabites of RAM memory and are generally the latest state of the art in computer technology. We will be able to expand our networking capabilities and be able to link City Hall with Utilities, allowing for better communication, storage, and retrieval of information. We are working on a city-wide GIS system. This is a very complex and expensive system. Therefore, some money has been set aside for a consultant to assist with getting this system underway. Also, in Data Processing (ITS) there will be some additional personnel to assist with this project. Incentive Program The purpose of this program is to encourage employee initiative and innovation in developing c~st savings solutions to departmental challenges. Twenty thousand dollars has been set aside to p~ovide a financial reward, both on a group basis (team, division or department) as well as on an individual basis. If this program is left in the budget, the specific criteria and maximum dollar amount for each award will be submitted to the City Commission after the start of the fiscal year. Working Environment TO date, almost $2,000,000 has been set aside to provide for the cleanup of City Hall. This m~)ney has basically come from the General Fund and CIP. This was unanticipated money so it whs pulled from other areas in the excess funds. Cleanup of the east wing has just begun. We h~ve been advised that in every instance once cleanup has begun and the walls and ceilings are disturbed, some additional problems are usually found. Therefore, $100,000 has been set aside in! contingency. This budget also provides a salary adjustment for employees to keep competitive with the st~ounding labor market. We had a signed contract with the IBF&O for a 2.5 percent increase effective October 1 st. We are in negotiations with the Fire Department and Sergeants and L!eutenants and have not finalized those contracts. Additionally, we had to set aside $270,898 due to a loss in investment earnings in the Police and Fire Pension Funds. Their actuarial report this year had estimated an 8 percent investment earnings. They did not reach that 8 percent es!imate. Therefore, we have to fund the additional shortfall, which was $270,898. 6 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Mayor Pro Tem Matson asked if we are taking steps to make sure this does not happen next year. City Manager Parker explained that it was not a good year for the stock market. The pension funds are governed by a separate board. The Commission appoints two members and the employees elect two members to handle the investments of the funds. In response to Mayor Taylor, City Manager Parker explained that up until six or seven years ago, the City Commission was the board for all the employees' pension funds (Police, Fire and General). The State law changed and provided more employee representation and control over the pension funds. The pension boards hire professional money managers and the actuary makes certain assumptions every year about the raises that we are going to get, the number of retirees, the number of disabilities, and the investment earnings. If there are dollar problems in those funds, the City has to fund the difference. If the investment earnings were more than anticipated, the overage would stay in the fund and the City contribution wOUld be cut for that year. Vice Mayor Bradley asked what percentage of the loss was due to the stock market. City Manager Parker said the loss is mainly due to investment earnings below the assumed rate of 8 percent. There was also a loss from fewer employment terminations than expected. These losses were partly offset by salary increases below the assumed rate of 6.5 percent. They had assumed 6.5 percent. Salary raises for last year did not equal an across the board 6.5 percent, so a little mOney was made up there. In response to Mayor Taylor, City Manager Parker advised that the total shortfall was between both Police and Fire was $270,000. Mayor Taylor stressed how important it is on who we pick to handle our fund. General Issues City Manager Parker advised that per a State mandate, our Evaluation and Appraisal Report (EAR) is due by 1996. Therefore, an additional planner and some consulting money was added ini the Planning Department. Development applications have increased; however, this means additional stafftime and work on the expense side. Even with the additional planner, this dePartment is still under the staffing level from 1989. In the Fire Department, we propose el!minating the EMS Coordinator and adding a second Deputy Chief for Operations. Therefore, there will be a Deputy Chief for Administration and a Deputy Chief for Operations. In the Parks Department, one new Irrigation Specialist is proposed. 7 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 As part of this year's reorganization, we are proposing two new title changes--Data Processing to Information Technology Services (ITS), and Personnel to Human Resources. Mayor Pro Tem Matson asked why we are using 1989 as a criteria. She pointed out that the Tradewind settlement came after 1989, which is when we had to start eliminating positions. City Manager Parker explained that we cut in that department and are still under the high point for t~at department. At the back of the budget message, City Manager Parker summarized the personnel r~quests/recommendations, capital outlay requests, vehicle requests, and recommended computer equipment (software and hardware). She explained that a reclassification is a reassignment of a current employee because their job has changed or evolved into a different job in the same dePartment. Mayor Pro Tern Matson said we periodically worked on changing the Civil Service Rules and when we eliminated the secretarial positions, we left a big gap between the Clerk III and the Administrative Assistant. She asked if the Civil Service classifications are going to be changed tO eliminate a five step jump. She pointed out that we are trying to downsize government. City Manager Parker advised that our whole clerical structure needs to be reviewed. The old criteria for secretary included shorthand which was the difference between a secretary and a clerk. Bgsically, nobody teaches shorthand anymore, so we eliminated the secretary positions, but we have not made any changes such as having a Clerk IV and a Clerk V in between the Administrative and the Clerk. We are looking at changing that whole hierarchy and the requirements for the clerks because the secretaries were more the general clerical assistants and the clerks were envisioned originally to be very basic but have evolved beyond that. Mayor Pro Tem Matson felt a five grade jump is excessive and this should be addressed before next year's budget. REVIEW OF BUDGET General Fund Review of the budget started on on page 1 with Assessed Valuation and Tax Millage. Vice Mayor Bradley asked if the general obligation debt millage rate is influenced by property values. City Manager Parker answered affirmatively. She advised that it is a fixed payment per month. MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 The millage times the property values equals the dollar amount. Therefore, as property values fluctuate, we can raise or lower the millage rate because the dollar value is constant in this case. We pay the same amount for principal and interest every month. Since property values increased slightly, we decreased the millage to arrive at the same amount. Vice Mayor Bradley referred to the amount that the sinking fund millage was reduced and asked if it is tied into the amount that we would be considering rolling back. City Manager Parker said it is not. She explained that the debt service amount is not counted towards the ten mill cap. When you have a general obligation bond, you have to take that to the voters and they vote on whether or not they want that bond issue. Therefore, the legislature has said because the people haVe voted on the debt service, that does not count on the ten mill cap. So when they talk about rollback and the adds, etc., that are required by the TRIM notice, they are only talking about that prrtion of the millage that applies to the general operating budget that we have control over. C!ty Manager Parker said we used to fund the Capital Improvement Fund. We recommended again that the millage not be applied there. We used to fund the Publicity Fund with a specific millage, and again, that is at zero. Those funds have been at zero since 1992. Our net tax, based on our gross value this year, is $15,243,412. Page 2 contained a summary of all of the revenues by category. Pages 3 through 11 contained the line items of all the revenue sources that we receive in the General Fund. The next section pertained to taxes. The section after that pertained to the franchise fees. This is where we had a slight increase in our Florida Power and Light franchise fees. The next page dealt with the utility taxes that we receive fi.om all our utilities (telephone and cable TV). Then came the Occupational Licenses. Page 5 pertained to building permits, which showed an increase in the building permits from this year and the anticipated building permit revenue for next year. The funding for the Latch Key grant has been decreased again this year. Therefore, we had to put some additional money in for the Latch Key grant program. State revenue sharing is up slightly. Sales tax is about flat. The next section showed the County and other local government revenues and our fees for services (library fines, false alarm fines, etc.); and our interest income and rents. This section also contained transfers from other internal funds. City Manager Parker advised that we have not increased the transfer from water and sewer. That is still at $1.5 million. MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Page 12 contained the summary of all the expenses by the departments. Seventy-seven percent of our expenses are personnel costs. City Commission There are no changes in personnel. In this budget we have included the board dinner at Hunter's Run again this year. The $25,000 is a new item for visioning. All the other expenses are the same. City Manager This budget reflects the change in the reorganization. The Assistant City Manager spends half hi~ time in Human Resources and half his time in the City Manager's Office. This budget also reflects the reclassification of the Clerk III to an Administrative Assistant. We are dropping our second Clerk III down to a Clerk I. The current Clerk III is being transferred to the Police DePartment. Mayor Pro Tem Matson asked if this will be a lateral transfer. City Manager Parker answered affirmatively. Instead of refilling that position as a Clerk III, we are requesting a downgrade to a Clerk I as a new position in the City Manager's Office. This budget also re~lects the new position of Neighborhood Project Specialist. COmmissioner Rosen asked if the Public Information Officer position has been filled. City Manager Parker stated that interviews for this position are being held on Friday. Commissioner J~skiewicz hoped grant writing is a requirement for this position. City Manager Parker advised that this was included in the advertisement. Vice Mayor Bradley referred to page 18 and suggested that the School Board be added to the list ol'groups that the City Manager and her staff serve as liaisons. I~ ayor Pro Tern Matson inquired about memberships to Innovations and the National League of C:.ties. City Manager Parker advised that Florida Innovations was included in the budget, but National League of Cities was not. The other groups that the City Commission belongs to is the Fl orida League. Two trips for all five commissioners were budgeted, as well as the mid-year legislative conference and the annual conference. In reponse to Vice Mayor Bradley, City Manager Parker advised that this membership would cost between $2,000 and $3,000. Mayor Taylor asked what we would get for that membership. Wildred Hawkins advised that the 10 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 National League of Cities puts on seminars and training sessions. Mayor Pro Tem Matson pointed out out-of-state travel was eliminated. Vice Mayor Bradley referred to the training fees which have increased from $750 to $1,500. He was in favor of the increase. He felt training is important and the different amounts that were designed for the different departments seem very much in line. City Manager Parker advised that we have various training throughout the entire budget. For example, we send our programmers to the IBM school usually every year or every other year. It is a very expensive school, so on a per person basis, that training is much more expensive. What we usually do in the Police Department is bring in a trainer to train 20 employees at one time instead of sending employees out for training. We also send employees out for training, depending on the type of training, the location, etc. In response to Vice Mayor Bradley, City Manager Parker stated that when money gets tight, travel and training is one of the first things to be cut. This year we have inched it back up as mUch as we could to provide everybody with a little more training. However, in some departments we could not cut back totally. For example, in the Police Department, anytime there is a case against an officer, we have to provide the training records for that officer, including the hours of training and the type of training. All of the officers' training has to be documented and records of that training have to be kept. Mayor Taylor felt modernizing our work force with computers is a major and much needed leap forward. Mayor Pro Tem Matson said we are fortunate to have Lyrm Myers doing a lot of the training in-house and saving the City a lot of money. City Manager Parker stated that we also haVe to send Ms. Myers out for more training. Vice Mayor Bradley asked how much training City Manager Parker anticipates getting this year. He felt training is good for reasons other than just gathering information, such as rubbing elbows with your counterparts from other cities. City Manager Parker advised that she has been accepted to Leadership Palm Beach County. They have provided her with a scholarship for next year. She is funding part of that personally and the City is funding a portion of it. This will involve one day a month for the next eight months. Unfortunately, it starts the same weekend as the Florida League meeting in Orlando, so she will not be able to attend that meeting. However, she plans to attend the other League meetings this year, as well as the City Manager's 11 MINUTES CITY COMMISSION BUDGET woRKsHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 COnference. Mayor Taylor congratulated her for being selected for the scholarship. He felt the City will benefit from her attending Leadership Palm Beach County. 1V[ayor Pro Tem Matson advised that she has again been asked to chair Intergovernmental Relations at the Florida League in Tallahassee. She advised that she will be driving to Tallahassee with the Vice Chair for training sessions. This will save the City money. City Clerk TJ T tiJ tis budget reflects a decrease from the current year. There are no changes in personnel. This tdget also reflects the purchase of some new computers and a new microfilm reader. Finance tis budget reflects some personnel changes. The part-time Budget Coordinator is going to full- ne and an Accounting Clerk I is being reclassified to Accounting Clerk II. Mayor Pro Tem Matson stated that the department felt the Payroll Administrator warranted an upgrade from grade 25 to grade 27. She pointed out that this is an important position and we k6ep adding to this person's burden. She would like this department's request approved, at least b r one upgrade. C[ty Manager Parker advised that a survey was done and indicated that our Payroll Administrator's current pay and classification are in line with other Payroll Administrators of st ~rrounding cities of similar size. This is why this position was not recommended for re classification. City Manager Parker advised that the major increase in this budget is the purchase of software replacement, in the amount of $50,000, for the entire general ledger, payroll, fixed assets, and bgdget to change our software programs for the entire finance functions. Customer Relations UIility Billing, Customer Services, and Utility Funds were combined into this department. Title changes only have been proposed. No money is involved in these title changes. 12 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Mayor Pro Tem Matson said she received a complaint from a resident about not being advised that telephone calls are being monitored. City Manager Parker advised that this system has only been installed two weeks ago and that a disclaimer notice will be instituted. She said this system was requested last year because complaints were received about the way people were being treated over the telephone. In response to Vice Mayor Bradley, City Manager Parker advised that this department falls under the Finance Director. Information Technology Services This budget reflects a new position of Assistant Director and a reclassification of a Clerk III to a Micro Support Specialist. City Manager Parker advised that this is a great example of how a job h~s evolved and changed. This person has taken on minor training classes and has started a data p~ocessing newsletter containing software tips and trouble shooting for all of the employees. This person also serves as the first in line to be called when an employee has a problem on the ct ~mputer. This job has evolved much beyond the standard duties of a Clerk III. T a~o college interns are also recommended to be hired in the programming area, as well as a C BE student to assist with clerical duties. One hundred and eighteen thousand dollars worth of st ,ftware and computer equipment is being recommended for this department. In response to Mayor Taylor regarding repairing equipment and software trouble shooting, City M.anager Parker advised that we have two programmers who are able to handle software trouble shooting and the director is able to handle hardware repair. We also have some computer support i~ the Utilities Department because they have a massive computer system over there also. Mayor Pro Tem Matson asked if the employees in both departments can work on each other's s~stems. CitY Manager Parker advised that the employees in both deapartments can work on the PC's, but not on the AS400. I~ response to Mayor Taylor, City Manager Parker advised that we also purchase maintenance contracts for most of our major equipment. 13 MINUTES CiTY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 This budget has decreased from last year. cabinet. Purchasing There are no changes, excePt for the purchase of a file Human Resources T~is budget contains title changes only for the Director and Assistant Director. The $20,000 employee recognition is in this department under awards. They are purchasing a laser printer and some work stations to assist with testing and applicant interviewing. We currently do not have a loI of space for testing and for people to sit when they come in to fill out job applications. City Attorney This budget does not contain any changes in personnel; however, the City Attorney has requested $~0,000 for a part-time contractual attorney to handle liens. City Manager Parker said she b~scially left the City Attorney's budget as he requested it. However, the laptop computer was cdt. In addition, the City Attorney has put in a request to increase his retainer slightly from $75,000 to $77,250. It has been at $75,000 for the laSt five years. Planning and Zoning A Z~ In new Assistant Planner was recommended to be hired. This budget contains title changes from )ning and Site Development Administrator to Current Plan Coordinator, and Plans Check spector to Plans Review Technician. These title changes are to more accurately reflect the ~sitions and jobs being done by these employees. A new Clerk I was also recommended to be hired. In response to Mayor Taylor, City Manager Parker advised that the major increases in this d{partment's budget are for personnel and computer equipment. The computer equipment cost $46,000 and consists of nine PC's ($24,000) for every one in the department, computerized mapping ($13,000), a laser printer ($3,205), and two laptops ($4,310). ¸14 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Facilities Management This budget has decreased. We are short one custodial crew. Instead of hiring at this point, we are in the process of evalulating a contract service for our outlying facilities, such as the Royal Palm Clubhouse. If this service works well, we will continue it on a contract basis and cut the p6sitions for the custodial. Page 84 contained a list of projects recommended for building and grounds improvements which were recommended to be funded in the Capital Improvement Fund or the Beach Fund. There w~ts a little bit left in the Beach Fund for the beach restoration. We are planning to finish the OCeanfront Park building roofs for $24,000. We have several sections of money for Wilson P0ol. The total for Wilson Pool in Capital Improvement is about $190,000. One project which thc department requested that City Manager Parker did not approve was to resurface the floor of th~ parking garage. It is coming up in clumps; however, she wants to look at an alternative mbthod. Mayor Pro Tem Matson felt this was an accident waiting to happen and hoped it would b6 taken care of. ~ response to Commissioner Jaskiewicz, City Manager Parker advised that nothing had been btldgeted for drainage of the parking lot because it is a major expense to pipe in the drainage d(ain from the front of City Hall down to Seacrest Boulevard. City Hall/General Admin This is the budget that handles the miscellaneous for the entire complex. It includes all the electric, salary adjustments, water and sewer, all the copy machine rentals, postage, and any miscellaneous items that do not fit into any particular department. This budget contains the $25,000 for the Fourth of July fireworks, $20,000 to the School Board for the Title XX day care facilities in the City limits, and $22,500 for Lena Rahrning's Head Start Program. Mayor Taylor asked why postage has been increased by $13,000. City Manager Parker advised that this is due to the increase in postage fees. COmmissioner Rosen would like the signage at the parks and entrances and exits to the City lopked at. Mayor Pro Tem Matson would rather spend the money on the garage floor before spending it on signage. She was concemed about safety in the parking garage and said this might saVe the City a multi-million dollar lawsuit. 15 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Communications This budget contains no changes in personnel. The major expense is $150,000 for the Computer Aided Dispatch System. Additionally, $15,000 has been budgeted for radio equipment replacement and a restroom is being put in once the communications center is finished on the second floor. The restroom is being put in so that the room where the dispatchers work will be self-contained and they will not have to go down the hallway to use the other restrooms in the evenings when City Hall is empty. Vice Mayor Bradley inquired about the two-way radio system. Jim Ness of the Fire Department advised that the grant application is due on August 4th. City Manager Parker advised that we m!ght not have to spend the entire $150,000 because we are looking at other funding sources. She explained that we applied for a grant last year but did not receive it. She advised that this is something that is needed and we have been looking at this for the last three years. Police A~ mentioned by City Manager Parker earlier in the meeting, we have three new police officers, th~ree new civilians, the volunteer PIO, the Wrice Project person, and the CBE students. Mayor Taylor asked how we stand right now as far as being fully staffed in the Police D~partment. City Manager Parker advised that there are six vacancies. City Manager Parker stated that $108,000 is budgeted for desks and radios for the new police officers. These items are not fimded through the gram from the Federal government. Thirty- s~ven thousand dollars is being requested for a computer network system. Page 116 lists the v~rious small equipment being requested, such as bulletproof vests, helmets, a new mugshot printer, etc. Mayor Taylor referred to the trailers that were used during Hurricane Andrew and asked if they a~e currently being used. City Manager Parker advised that at the moment they are just being p~rked at the Old Waste Water Treatment Plant. One is scheduled to be used by the Police D~partment. The other one is going to be used at the site of the Waste Water Treatment Plant. COmmissioner Rosen noticed that the night vision scope was cut from the budget. He asked if the Police Department has any at all. City Manager Parker answered affirmatively. 16 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Vice Mayor Bradley felt it was an excellent idea for the Police Department to have their own Public Information Officer to work with the press and others to disseminate information. City Manager Parker felt this position was warranted because of the discipline cases, the new programs being instituted, and the training that the department is providing. COmmissioner Jaskiewicz was extremely disappointed that the two video surveillance mounted systems were not included in the budget. She would like the City Manager to reconsider putting them back in the budget. Cbmmissioner Rosen stated that $25,000 has been budgeted for the fireworks themselves. He felt we should take into consideration that other costs may be involved, such as the cost of transporting the citizens to the location of the fireworks. In addition, he would like to make it a full day affair like Delray Beach has to benefit the City and its retailers. Mayor Taylor reminded him that the City of Delray Beach does not fund their fireworks. City Manager Parker pointed out that the Centennial Celebration was the day long event. She al~o pointed out that Delray Beach has their fireworks on the beach which is along their main commercial corridor where there are numerous restaurants and sundry shops within walking diistance. However, Boynton Beach has its fireworks at the Intracoastal Boat Club Park, which is not near our commerical area. She said buses could be provided as part of our regular transit fund. She advised that the Kiwanis Club would like to sell cokes and popcorn again during the fireworks display and there may be other groups that would like to sell food. She advised that the crowd usually arrives at about 6:00 p.m. and leaves at about 9:00 p.m. and it is very sparse between 12:00 p. m. and 6:00 p.m. Commissioner Rosen suggested developing a program for the daytime. Cgmmissioner Jaskiewicz asked if the vans and vehicles are replaced periodically. City Manager Parker advised that the police cruisers are on a one-third/one-third/one-third system. The replacement of eight police cruisers are funded each year. We get about 75,000 miles on each cruiser. We keep the fleet three years on the road and then rotate the patrol cars to non-road functions in the Police Department or other departments. Mayor Taylor was very pleased that some money was budgeted to continue the Wrice Program. City Manager Parker advised that she and Deputy Chief Padich talked with Alan fi.om Pompano Bbach and he is going to head one of our weekly marches and our Monday night meetings for the next two months. 17 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Fire Department The major change in the Fire Department is a reorganization which was requested by Chief FlOyd Jordan. This reorganization calls for the elimination of the EMS Coordinator position which is presently vacant, and the addition of a Deputy Fire Chief. Additionally, it was recommended that the Clerk II be reclassified because she is now handling all the EMS billing which was previously handled under a contract basis. City Manager Parker said this is another good example of how a job evolves and changes. This person was just interfacing with the cdntract hiller and now she is bascially handling all the billing. We have purchased a new computer software program and she is working directly with the insurance company and handling all the billing, saving the City almost $50,000. NO equipment or major vehicles were requested; however, City Manager Parker said Chief Jordan warned her that he will be requesting another truck in the next year or two. About $31,000 is being requested for small equipment. Building The Building Department has been combined with Occupational Licensing, which has been combined with Engineering. However, Engineering is funded separately and is outlined in the Utility Fund. Building and Occupational Licensing are combined with the Department of Development in the General Fund. In the Building Division, there were two reclassifications (Chief Plan Inspector to Building Permit Administrator, and Deputy Building Official to Deputy Director of Development). Mayor Pro Tem Matson said the Director of Development is an engineer as well as a building official. She asked if the Deputy Director of Development should have the same background as the Director. City Manager Parker said, "Not necessarily ". She advised that this person is supervising the engineering inspectors as well. We have moved the engineering inspector in with the building inspectors and they are undergoing cross training and are now supervised as one unit. William Hukill, said it really is not necessary because it is an administrative position. The City will have to keep a registered engineer on staff. It does not have to be in the Director of Development position. It could be at a lower level or a higher level. In fact, the combination of Building Official and Professional Engineer is a relatively unusual combination. For purposes of 18 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 B0ynton Beach; however, the Deputy Director is very important because that person acts on the City's behalf when the Director is not there. City Manager Parker advised that some minor computer equipment and furniture has been requested. In addition, we are fixing the counter in Occupational Licensing and upgrading some of the software. Mr. Hukill advised that the budget for the Building Division is going down from previous years. HE said it would go down more except that microfilming has not been done for several years. Ti ~erefore, $15,000 has been budgeted this year for microfilming. In addition, the Engineering Division would go down substantially more, but he felt it was time to institute a bridge repair pi ogram. Code Enforcement naother Code Inspector was added to this budget. In response to Commissioner Jaskiewicz, City nager Parker advised that all the Code Inspectors have dual roles. The two Code Inspectors w~o are funded in Sanitation report to Scott Blasie on a daily basis. They will be increased to three. All the inspectors work with Code Enforcement codes, Sanitation codes, delapidated housing codes, etc. Mayor Pro Tem Matson asked if the Code Inspectors will be rotated so they can catch people vi)lating the codes on the weekends. City Manager Parker advised her that the Code Enforcement Officers have been taking tums working three Saturdays a month. She envisioned thht with more interaction with the neighborhood groups, that those type of problems would be discussed so that they could set up a team to go out at a particular time and handle the problem. C ti~ El in response to Mayor Taylor, City Manager Parker advised that Marshall Souther, the >nstruction Coordinator, was working half of the time in Code Enforcement and half of the ne in the Housing Program. He has been moved back to the Housing Program full-time. We .vea Code and License Inspector II and a Code and Rehab Inspector who has specific rtification in housing rehab. Both of these inspectors do all inspections and all Code ~forcement as well. We also have four general level I Code Inspectors, for a total of six spectors, plus Scott Blasie. 19 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Vice Mayor Bradley asked if staff is meeting the needs of Code Enforcement. City Manager Parker advised that we are currently working on a complaint basis which is haphazard and discriminatory. She explained that one person could consistently call about one house, whereas no complaints could be received about another house two doors away that has similar violations. Hopefully, when you have a more consistent focus with the entire neighborhood, with Code Enforcement being more proactive, with sanitation cleanup, and with the CPO program, we will be able to identify the problem areas and focus specifically on house to house, block to block. Then we can determine whether or not we need more inspectors. Right now, 90 percent of our workload is complaint reaction as opposed to proaction. Police Chief Thomas Dettman agreed with City Manager Parker. He advised that Code Enforcement is more reactive than proactive, except when it comes to junk cars. He explained that additional personnel were not requested this fiscal year because we want to see how the problem solving will work with the Community Policing Program. Mayor Pro Tem Matson hoped that the Fire Department, Police Department, and Public Works department heads would tell their employees that if they see something that needs dealing with, that they chanel it to the right person. City Manager Parker advised that we are striving to do this because the meter readers, utility crews, patrol officers, and sanitation workers are out on the streets every day. Mayor Taylor said he read the minutes of the last Code Enforcement Board meeting and someone was given 40 days to clean up the trash on his lot. He felt this was an exorbitant amount of time. City Manager Parker explained that due process has to be given and, therefore, sometimes the trash sits there for quite a while. Mayor Taylor suggested that she speak to the City Attorney and the Code Enforcement Board to try to come up to a solution to this problem. COmmissioner Jaskiewicz agreed with Mayor Pro Tem Matson about the employees getting iaVolved in reporting code violations. She stated that this is one of the major concepts of the COmmunity Policing Program, which she hopes evolves in the near future. V~ce Mayor Bradley envisioned an extensive network of communication involving all the departments and the residents so that problems get solved much more quickly. City Manager Parker advised that the City is trying to get someone from the Health Department ir~Volved because of the trash around the convenience stores. 20 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Mayor Taylor declared a recess at 8:20 p.m. The meeting resumed at 8:30 p.m. Animal Control This budget has decreased from last year. There are four employees in this department. Two of them are full-time and two are part-time. Public Works Administration This is the administrative section of the Public Works Department. The other Public Works Departments are in other funds. Even though a desktop computer with software is being requested, this budget is the same as the current year. Roads and Streets This department handles pothole patching. It contains nine empoyees (Sign Shop Operators and G~neral Maintenance Workers). The main expense in this department is for street lighting, which amounts to almost $400,000 a year. Mayor Pro Tem Matson asked if we ever hired a sign shop person. City Manager Parker answered affirmatively. COmmissioner Jaskiewicz asked if there is a light that is resistant to being shot out. City Manager Parker answered affirmatively. She advised that Florida Power and Light (FPL) has a new light with bulletproof heads. Mr. Hukill advised that they cost about $200 a lens. City Manager Parker said the City agreed to fund those upgrades in the areas where they are needed. FPL guaranteed the City that if the City funded the replacement of those light heads and they were shot out, that they would fund the replacement. They guaranteed that these heads cannot be shot out. City Manager Parker will check to see if they have already been installed. Vice Mayor Bradley asked if the solar application has ever been looked into. City Manager Parker advised that FPL has the street light system. The City only funds the electric bill for the stkeet lights. FPL handles the installation and maintenance. Mr. Hukill advised that a local gentleman sells street lights that are solar powered; hoever, it is an expensive proposition. 21 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Miayor Pro Tem Matson questioned the decrease in overtime. City Manager Parker explained that there were a lot of vacancies this year so we had to work some of the crews overtime. However, the department is fully staffed now. Mayor Pro Tem Matson also noticed a big decrease in tools. Bob Eichorst explained that there were two tool accounts in the past, but they are now combined. City Manager Parker said account 642.00 (General Equipment) was zeroed out and moved into 393.00. Carel Fisher advised that the tool account has decreased because some equipment was purchased last year, but none is anticipated being purchased this year. Mayor Pro Tem Matson questioned the $6,000 decrease in landfill. City Manager Parker advised that this was a new account. She explained that we were dumping for free, but the County st~trted charging us. However, we have been separating out some of the oil and grease from the dii't. Therefore, we are not being charged the entire amount. With regard to the Economic Development classification and the hiring of a coordinator at $~2,000, Commissioner Rosen asked if anything was funded for promotional material, such as a brOchUre similar to the one put out by Delray Beach. City Manager Parker advised that we do npt have any additional money set aside for advertising brochures. She also advised that Delray B~ach did not fund that brochure. It was fimded by the downtown merchants who paid for ads in thc brochure. City Manager Parker advised that some travel could be funded. Mayor Taylor pointed out that one of the functions of the Chamber of Commerce is to sell the community. Therefore, they could help with promotion. Library T§e major expense in this budget is for books. No changes in personnel were requested. We w~re able to increase the funding slightly for books. Last year we funded $115,000. This year wq are funding $120,000. However, taking into account the cost of books and inflation, this is pretty much just keeping even with the book budget. Vice Mayor Bradley asked what type of funding would be required to bring the bOoks up to standard. City Manager Parker explained that our book per capita number is fairly high. We are ox~r two books per capita. Comparatively, we are at a higher books per capita than our surrounding jurisdiction. Virginia Farace, the Library Director, stated that you cannot merely 22 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 make a comparision with other jurisdictions. She said it also depends on the level of the population served also. She also advised that the book budget is really a misnomer. It also covers all the other types of materials that we must have in the library. As you get more technology oriented, we get into heavier reference materials. More than half of that budget goes for reference subscriptions. Therefore, the book budget is not just for buying books that go on the shelves. In response to Mayor Taylor, Ms. Farace advised that the books per capita is measured against city residents, not against people who use the library. Mayor Taylor pointed out that a tremendous number ofpeopl.e who use our library are not city residents. C!ty Manager Parker advised that the new carpet is down in the center of the library. The floor in the front is being cleaned, and we are putting new plants in. Some nice wood benches are now ini the front. We are redoing the front of the library and the children's area. We could use more mOney to carpet the rest of the library, but it is not in the budget. Recreation There is a request to upgrade a Clerk II to a Clerk III. We had to add $8,300 for the Latch Key G~ant Program. We are recommending $7,700 for awning replacement at the tennis center. We are also recommending office partitions downstairs in City Hall to make some closed door offices because it gets very noisy sometimes during registration. The $126,000 for the Wilson P°ol renovations is recommended in the Capital Improvement Fund. response to Mayor Taylor, Charles Frederick, Director of Recreation and Parks, anticipates thht next year the State will cut the Latch Key Grant further. C!ty Manager Parker referred to the Recreation Revenue Fund in the back of the budget, starting on page 387. This fund was started two years ago. A lot of our recreation programs are on a fee b~se. We use that money to buy supplies and pay the instructors because they are not employees. We decided instead of running all the money through the General Fund, to split all those program funds. We are estimating $414,000 coming in from fees and registrations. We earn a little bit of interest on that money which also goes into this fund. 23 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 The downtown musical program is being recommended in this budget. City Manager Parker did not have the opportunity to talk to Bill Mathis to see if he had a problem with holding this p~ogram at the beach. COmmissioner Jaskiewicz asked if this was meant to eliminate the dances at the Civic Center. City Manager Parker advised that this is an additional program. It is really not a dance. The idea o~the program is to have a band to attract people to talk and mingle. There was some discussion regarding holding this event at Veterans' Park or at the beach, where about 150 cars could be parked. Vice Mayor Bradley suggested inviting some of the restaurants to participate by providing smnplings of their food. Mayor Pro Tem Matson advised that several of the downtown merchants felt we should hold this event on an evening other than Thursday or Friday evening because Delray Beach has a Blues P~ogram on Friday night and their merchants' opening on Thursdays. She pointed out that some o~the people who attend those events may wish to attend our musical program as well. Mr. F~ederick Will take this into consideration. Parks Alnew Irrigation Specialist is recommended for this division. Parks handles the irrigation system city-wide. With several new parks and several more miles of sprinkler system to maintain this y~ar, additional employees were needed. Mayor Taylor asked if new playground equipment was put in the park near 1-95 in Cherry Hill. Mr. Frederick advised that $15,000 worth of new equipment is in. City Manager Parker advised that it is being recommended that the playground equipment at ~ilson, Pence and Oceanfront Parks be replaced in this year's budget. We have been allotting $ Ih 5,000 for each playground. Mr. Frederick stated that we are not necessarily eliminating all of th~ equipment. Some of the equipment no longer meets consumer product safety standards, and there are a few wood units left that we are trying to eliminate. He is trying to do three playgrounds each year. 24 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Commissioner Jaskiewicz commended Mr. Frederick for the booklet he provided to the Commission. It contained all the City facilities and the dates of projected improvements. She also commended the Roads Department for the list they provided. She advised that these documents have been very helpful to her. City Manager Parker stated that we budgeted $120,000 again for street resurfacing. At that rate, it would take us ten years to get through the entire list. We are not getting too many complaints right now, but she imagined that in the next couple of years, we may start hearing more complaints about our street resurfacing and the condition of our streets. She pointed out that as we resurface about $100,000 to $125,000 every year, the other streets are getting worse, and the ones done five years ago are now starting to deteriorate. We have not gone through the whole cycle in a timely fashion. City Manager Parker advised that we are going to replace some basketball lighting at Pence Park and resurface the parking lots at all the parks. About $6,000 is budgeted for some small equipment (blowers and hedge trimmers). Two laptop computers were also included in the budget. This finished the review of the General Fund. City Manager Parker reviewed the handouts that she provided to the Commission, which pertained to the rollback millage, "At a Glance Budget 1994/95" and the percentage change, the backup on all the personnel sheets, the decal program at Boat Club Park, and a listing of all the take-home vehicles. City Manager Parker advised that we have been able to decrease the take- home vehicles almost 25 percent since Commissioner Matson has been on the Commission. Only 36 vehicles are taken home. Twenty-three of them are in the Police Department. Discussion - Launching Fees at Boat Ramps at Boat Club Park Commissioner Jaskiewicz suggested starting a decal system and charging a fee for launching boats at Boat Club Park to bring in revenue for the maintenance of that park. She pointed out that it is not exclusively used by Boynton Beach residents. She felt it was worthwhile for anyone to ride 20 miles to launch their boat for free. Mr. Frederick advised that this has been discussed in the past. However, it was not pursued because we did not want to charge residents the same as nonresidents since they were already paying for the upkeep of that facility through their taxes. He stated that the decals would have to apply to both residents and nonresidents because of the State funding issue. He wondered what 25 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 we would do about the people who do not know about the decal system and come on a Saturday, SUnday or holiday to launch their boat. City Hall is closed at those times, so they would not be able to purchase a decal. He asked if we would turn them aWay or charge them a daily fee. Mayor Pro Tem Matson pointed out that a decal system would necessitate additional staff. Mr. Frederick added that he would haVe to open up earlier. Most boaters start launching on the weekends between 5:00 a.m. and 6:00 a.m. He will probably have to have two people there; one to i regulate the launch and control traffic, and one to collect the fees. There would be staff increases and longer hours of service. To make any money you are going to have to charge a high fee. COmmissioner Jaskiewicz suggested investigating this further and trying to find a solution. Mr. Frederick advised that the County Commission will be putting in $2 million for the In~racoastal site which includes additional ramps. Under the new FRDAP regulations, which is the State grant program, we could charge differential rates for County .and non-County residents. UTILITIES NO changes or rate increases are being recommended for this upcoming year. Water Distribution There are 15 employees in this division. In response to Mayor Taylor, City Manager Parker advised that this division handles the maintenance of all the pipes. Also in response to Mayor T0ylor, John Guidry, the Utilities Director, advised that most of the pipes are in fairly good shape. Meter Reading and Service Tfiis was transferred to Customer Relations, which will show up under Utility Billing. Public Water Operations This division handles all the injection wells and supply wells and both water treatment plants (east and west). No changes in personnel are recommended in this division. Some security 26 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 cameras were put in at the plantsand there are other minor changes. This budget is only increasing 1.3 percent. Some chairs and tables are being purchased for the lunch room. A chlorine booster pump and some airpacks are also being purchased. The airpacks are used by the employees as a safety precaution when they go into the chlorine area. A spectrophotometer and security cameras are also being purchased. Public Water Maintenance This division handles the maintenance and repairs on the wells and plants. There are ten m~chanics and some electricians in this division. Ten thousand dollars is recommended for a sdund barrier around the pumping area because complaints are still being received from the Platina residents. They would like a six to ten foot wall; however, the City is not going to build a whll. Sound barrier partitions will be used. City Manager Parker mentioned to Mr. Guidry that the residents of Sun Valley have complained al~out pipes sticking up out of the wellfield. She suggested putting some landscaping around the lo~t. Mayor Pro Tem Matson pointed out that those residents purchased their homes knowing that th ~ wellfield was there. Mr. Guidry will review this situation and report back to the City Manager. Sewage Collection Tllis division handles the gravity sewer mains and the force main that transport the sewage to the regional plant. We own everything up to the regional plant line. This is the department that tastes care of all of the City lines. Personnel is decreasing from 15 to 14 because an Equipment Operator is being transferred to Storm Water, along with one of the trucks. The purchase of a high. pressure jet truck is recommended in this budget. Some very minor small general eq~uipment is also being purchased for $2,950. Utility Pumping This. division handles all the pump stations for the sewer system. This division employs 11 pepple. No personnel changes are being requested. The big expense in this budget is $75,000 for the soft starters at the lift station, along with some minor changes such as ventilators, tool sets, and a washer. 27 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Sewage Treatment This is the transfer to the regional plant. There have been no changes from this current year of $ 1.9 million. That has been transferred to the regional plant as Boynton Beach's share to operate the regional plant. Laboratory Services We run our own lab to conduct all of the necessary analyses on our water. We have two chemists. The supervisor and four lab technicians have a chemistry degree. Two of the lab technicians do the field sampling and two do the technical work in the lab. This budget has increased .2 percent. Vice Mayor Bradley recalled discussion last year regarding a potential problem with the sewer main across one of the canals on Congress Avenue. There was some discussion about a large vehicle going off the bridge and hitting the main and rupturing it. He believed the cost to do something with that line was .exorbitant. Mr. Guidry said if a truck did hit it, we would have a problem. There is no real solution. It is something we do not want to attack now, but will probably address during the next master plan update. Mayor Taylor asked if it would be possible to guardrail it. Mr. Guidry said that could possibly bei one approach. Utility Construction This is the pipe replacement division. The employees in this division do the construction to replace the pipes. Six and a half people are employed in this division. No personnel changes are reCommended. This budget has decreased. Utility Administration This division is responsible for all the computer systems as well as the Administration and Finance people for the Utility Department. The personnel changes recommended are to eliminate one Clerk I, add an Automated Drafting Design CADD Technician and a Network Hardware Technician (Grade 27) to support the computer equipment, reclassify a Clerk I to a Clerk III, and one title change (Project Coordinator to System Administrator). With the decrease 28 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 and substitutions, only one body is being added to this budget. Thirty-six thousand dollars is recommended for computer software and $58,000 for computer equipment. Ninety-nine thousand dollars is requested for work stations, drives, etc. Mayor Pro Tem Matson inquired about the increase in other contractual services. City Manager Parker advised that this is for pest control for administration, the internet access service, and new computer software maintenance contracts. New maintenance contracts are going to be purchased fo? the additional software being purchased. Engineering Engineering is now combined with Building and Occupational Licensing, but is funded from this account. One employee reclassification is being proposed. There are no other major changes in this budget, with the exception of consultant fees for the bridge upgrades. Customer Relations Meter Reading and Utility Billing is combined in this division. This division reads the meters, turns the meters on, handles customer complaints, and handles the utility billing. We would like authorization to consider contracting out our Meter Reading. We have a large turnover in this department.. It cost us about 75 cents to read our meters. We have had some bid proposals that prlvate service could possibly drop that in half. We had not looked into this on an official bid b~sis. This information was just provided by sales representatiVes. Delray Beach looked at bi~lding this out. There is a contract we can get with FPL for them to read the meters. Delray Beach looked at this last year, but because of union situations decided not to go with FPL. M~yor Taylor and Vice Mayor Bradley were interested in getting more information on pr~vatizing Meter Reading. In Iresponse to Commissioner Rosen, City Manager Parker advised that FPL does not read its o~n meters any more. They have set up a subsidiary company and contract with that subsidiary. This subsidiary is also accepting bids from other units as well. There are also other companies that do meter reading. Diane Reese, Deputy Finance Director, advised that FPL is no longer accepting any new contracts. 29 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 · Commissioner Jaskiewicz inquired about having the meters read every other month. City Manager Parker advised that this would generate a lot of customer complaints. Also in response tol Commissioner Jaskiewicz, she advised that we have six meter readers, and that the average turnover is two years. She advised that it is a very repetitive job and people like to move on after a while. City Manager Parker advised that we are recommending that a utility body be put on the pick-up truck. Some new software is also recommended. Before the software is purchased, privatization will be looked into. General Admin This budget contains unemployment, salary adjustments, the transfer to the General Fund, and the $600,000 for the Economic Incentive Program. Vice Mayor Bradley inquired about the criteria for the incentive money. City Manager Parker advised that the attorney is very concerned that the Commission adopt specific criteria for this program. She said the Commission will decide, on a case by case basis, whether or not a b~siness meets that criteria. GOLF COURSE N6 changes were recommended in this budget. It was recommended that the policy that was ad~pted last year with regard to renewals on the permits be continued. There were 100 non regewals on the permits and ten refunds. There are currently 690 total annual permits of which 100 are Boynton Beach residents. It was estimated that we would get another 10 percent decrease in the permits; therefore, the revenue was adjusted accordingly. The Golf Course budget is detailed fairly extensively in the budget message beCause City M~nager Parker knew there was some concern from many of the permit holders regarding the sh~tus of the Golf Course, where the money is going, and what has been happening at the Golf COurse. The Golf Course is divided into three sections--Administration, Maintenance and Parks. 30 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Golf Course Administration The Administraion section handles the professionals and secretarial staff. Mayor Pro Tem Matson inquired about 485.00 (Credit Card Fees). City Manager Parker e~plained that the City has to pay the credit card companies a fee if they want to let the customers use credit cards at the Golf Course. She advised that many people have requested to use their credit cards at the Golf Course. Cgmmissioner Rosen stated that the use of credit cards helps our pro shop immensely. Mayor Taylor inquired about the anticipated increase in revenue from the snack bar rental. City Manager Parker explained that we are bidding that contract. There is an escalator clause for the last three years of a percentage of the gross revenues that goes to the City. This increase is due to th? amount of sales at the snack bar, plus the escalation in the percentage. Cpmm~ss~oner Jask~ew~cz asked if the current operator has the option of bidding also. City 1V~anager Parker answered affirmatively. iyorTaylor happens if a new operator were brought in. Joe Sciortino stated that asked what ically what has happened over the years is that every time we rebid the concession, bids get her. He also stated that his experience has been that as the daily fee goes up, so does the uSe oN the snack bar and driving range. Mgyor Taylor noticed that Merchandise and Discounts on Purchases have gone down Imatically. Mr. Sciortino stated that that particular line itern fluctuates on an annual basis. t year it was particularly higher because we had a new program of custom club fitting. Dan er and he are professional club fitters. Many sets of clubs were sold the first year. City nager Parker pointed out that a person does not buy new clubs every year. City Manager Parker advised that this budget contains a recommendation for an additional six ml~nths for a golf pro. We are increasing our advertising budget to go on Cable TV during w~ekend sporting events, especially golf tournaments. We feel this would help our visibility. W are teaming up with other cities to do some group advertising with the golf courses. 31 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Mayor Taylor inquired about the number of assistant golf professionals hired at the Golf Course and asked if other golf courses hire as many. Mr. Sciortino advised that most golf courses use retirees. Mayor Taylor asked if golf professionals earn a high salary. Mr. Sciortino advised that the average assistant earns $17,000 and the average head professional earns $53,000. City Manager Parker announced that the golf pro that Mr. Sciortino has been coaching came in fourth at the British Open over the weekend and we received some good publicity from that. Ai fax machine will be purchased for the Golf Course because it is a little too far for their employees to come to City Hall for their faxes. Also, the credit card hardware and installation cost $500.00. Golf Course Maintenance There are no changes in the Maintenance Division. More chemicals will be purchased for the new fairways. We are putting in some plant eating carp around the lake edge to control the v~g.etation. In addition, we set aside annually reserve funds for carts and various types of equipment. C!ty Manager Parker advised that the Golf Course is self-supporting and does not receive any money from the General Fund. Golf Course Carts InI the Cart Division, an employee with eleven years of service with the City is retiring. Therefore, personnel costs decreased because he was at the top of the scale. Thirty new carts w~re purchased last year. The Commission approved the new cart purchases for this fiscal year. Ttterefore, some of the maintenance costs decreased because the carts are new. We have a rotating cart replacement program in the Golf Course like we do for police vehicles. With regard to lthe debt service for the Golf Course bond issue, we have to budget the interest and principal payments, which is almost $500,000. Sanitation N6 increases or changes are proposed in residential or commercial sanitation rates. No new personnel are being proposed. Personnel is increasing because of the Code Enforcement Officer 32 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 who reports to Scott Blasie, not Sanitation. We are continuing the Martin Luther King BOulevard cleanup and are purchasing a front-end loader for the commercial division. We are also purchasing a computer with some software for the administrative staff. Vice Mayor Matson commended the sanitation workers who have the route in her community. She felt they were the best in South Florida. Mayor Taylor pointed out that the City funds $31,000 every year to clean up Martin Luther King BOulevard. He said this is a tremendous amount of money and this is the only street the City does this for. He asked if progress is being made. City Manager Parker felt the Wrice Process will help. She advised that this garbage clean-up program is done three times a week. Sl~e advised that we received a CDBG grant to fund the installation of some trees. We spent over $650,000 on that street through CDBG money, so we had an obligation to clean up that are and k6ep the trees alive. The trees were being carved into and graffiti was being put on them. They were dying off weekly. Part of this money went for tree replacement. Mr. Eichorst said most of it is spent on trash pick-up. City Manager Parker further explained that this money also goes towards the hiring of a private contractor to rake up the right-of-way, put the trash in bags, and se! them them by the curb for the garbage crews to pick up. Mi. Hawkins advised that some of this moneY was also spent for tree replacement. He explained thOt the State of Florida, through the Forestry Department, gave the City a grant to plant trees. One of the requirements of that grant was to get small businesses involved in the upkeep and m~intenance of the trees. The trees did not survive because there is no irrigation system and the City had to replace them twice. The State inspectors finally agreed to allow the City to plant more resilient (the Palms which are there now). John Wildner, Parks Superintendent, added that the residents removed the leaves and broke the branches which killed the trees. In iresponse to Commissioner Jaskiewicz, Mr. Hawkins advised that the grant only covered the original trees. The City had to pay for the replacements. M~. Hawkins pointed oUt that this money also goes to pay for the contractor to rake up the garbage at Heritage Park and around Sara Simms Memorial Park. 33 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Mayor Taylor felt the City was spending $31,000 a year on a program that did not work. He said we need to look at that program and find a solution, or stop spending that money. Mr. Hawkins felt the Wrice Process will help. He felt the solution is to get rid of the riffraff in that area. He said some of the people who live on that street maintain their properties. However, the vacant properties attract trash and debris. Mayor Pro Tem Matson inquired about absentee landlords. Mr. Hawkins advised that every p~operty owner on that street was contacted twice. Also, every property owner who has code vi~lations was cited. We also asked the property owners on that street to give the City their p~operty if they did not want to maintain it. Mr. Hawkins stated that only certain sections along Martin Luther King Boulevard are problems, not the entire block. Mayor Taylor wondered where all the trash comes from. City Manager Parker explained the people leave the convenience stores in that area and throw the bottles and empty bags on the g~ ound. The next step will be to go in with Code Enforcement and the Health Inspectors and st ~rt citing people until they fix up their property. City Manager Pakrer said we are going to be o~ their backs every day. TI ~ere were no other changes in the Sanitation budget. VEHICLE SERVICE FUND Thisi is an internal service fund. It just purchases and maintains City vehicles. This is basically th~ City garage. The revenue in this fund is obtained from the other departments. There are presently twelve employees in this division. We only have one mechanic working on the equipment on Saturdays. For safety reasons, it is recommended that another mechanic be hired to Work on Saturdays also. City Manager Parker pointed out that we also have new vehicles to ta~ce care of (the buseS). ' M~yor Pro Tem Matson suggested that when the Public Information Officer is hired, the buses be p~blicized and the bus schedule be restructured to include Sundays. City Manager Parker stated thOt we have not had any complaints about the routes. Ciiy Manager Parker advised that we are purchasing tools, equipment, and a computer for the garage. 34 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Publicity This funds the Black Awareness Day festivities and Holiday Parade. City Manager Parker advised that the holiday decorations are tattered, but nothing has been allocated for new ones. She said Delray Beach uses banners with holiday decorations on them. The City received a price of $12,000 for banners for the section from Seacrest Boulevard to Federal Highway on Boynton Beach Boulevard, from Seacrest Boulevard to Federal Highway on Ocean Avenue, and about two or three blocks on either side of Federal Highway. The banners would be reusable year after year. Mayor Pro Tem Matson inquired about the increase for Black Awareness Day. City Manager Parker stated that Black Awareness Day is funded by the City and from donations. She explained that this is really not an increase. The donations were not going through the budget process. This figure reflects all the expenses now. Local Option Gas Tax This is the fund that we get from the gas tax that we share with the County. We get about $1 m!llion a year. We have some interest earnings. We are spending $120,000 for street resurfacing and about $20,000 for drainage and swale development. We have a contract with the railroad to fuhd the closing of the railroad crossings when the railroad upgrades the crossings. The transfer to iGeneral handles the Street personnel and budget of Streets in the General Fund. The buses are being funded in the amount of $202,000. Therefore, if you were to increase anything with the buses at this point, you would have to decrease either the General Fund money or the Street R6surfacing money. With regard to the Mass Transit Fund on page 382, City Manager Parker adviSed that we have been in operation for about six months. We started on January 3rd. As of June 30th, we had 6,'z00 riders for the two routes. It was a little slow getting started. It is primarily being funded wi th the $6,000 from fares. We had six drivers, which was too many for the schedule. T[~erefore, we reduced them by one and upgraded one to a Crew Leader. M. ~yor Taylor asked if we sell any advertising on the buses. City Manager Parker advised that w~' do not do that at this time. However, we are going to have advertising on the inside of the buses. We are also going to have a brochure showing the routes. 35 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Commissioner Jaskiewicz asked if the routes have been evaluated to see if any need to be eliminated. City Manager Parker advised we have a circular system with only two bus routes and two buses on each route. We also provide a special door-to-door service for the handicapped. This is an on-demand service. The handicapped person would have to make an appointment 24 hours in advance. Vice Mayor Bradley inquired about the handicapped ridership. Mr. Fisher advised that this service is rarely used. We average four or five riders a week. However, we are required to keep that handicapped bus in service. Mayor Pro Tem Matson wondered if people are aware that this service is available. Mr. Eichorst stated that there are 48 agencies in Palm Beach County that provide services to the handicapped. He stated that the City does not schedule the ridership. The handicapped person has to call Palm Tram and Palm Tram allocates the ridership to whoever is servicing that area. He advised that our service is for the disabled and the severely handicapped and we concentrate on servicing the residents of Boynton Beach only. He said we will go outside the City to take a person somewhere, but we do not normally go outside to pick up a person, unless it is the same person we took out. Mayor Pro Tem Matson asked if we service the temporarily disabled. Mr. Fisher advised that we do not make the determination as to who is eligible for this service. The person has to qualify through Palm Tram. Mayor Taylor asked how far out of the City limits will our buses take someone. Mr. Fisher said we have not been asked to go more than a couple of miles out of the City. If someone wants to go from Boynton Beach to the airport for instance, Palm Tram will send one of their units because they cover the entire County. Mayor Pro Tem Matson asked if there is anyway to broaden the scope of our service. Mr. Fisher stated that Palm Tram wanted us to get accustomed to this service before they dropped all the requirements on us. He plans to let them know that we are accustomed enough to expand. Mayor Taylor asked if our costs would increase if we expanded. City Manager Parker pointed out that we must have that driver there anyway. Mayor Taylor pointed out that the cost of fuel would increase. 36 MINUTES CITy COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 Vice Mayor Bradley asked if the handicapped person is charged a fee for this service. Mr. Fisher s4id we charge $2.00 for a one-way trip. Some people have refused to pay and we had to report t~at to Palm Tram. The next time.they call for service, they have to settle their bill. Vice Mayor Bradley asked for an update on the bus shelters. CitY Manager Parker advised that Fiutie has permits in for thirteen bus shelters. There was a slight delay because of the roofing. T~e Commission wanted design roofing in the community design areas, but Flutie only had a stftndard modem flat roof. They now have Key West and Spanish Mediterranean style roofs. St~e advised that the thirteen bus shelters should be up very shortly. Mr. Eichorst added that F!utie has already contacted the owners of the private property adjacent to the shelters to work oCt a lease arrangement. Warehouse This budget is a decrease from the current year. Self Insurance This is the fund that handles all the City's insurance needs. This fund gets its revenue from the other funds. There are two employees in this department. Mr. Hawkins supervises this d~partment. This department handles all the insurance premiums, workers' compensation p~emiums, liability, auto policies, alcohol policies for special events, etc. Ia response to Vice Mayor Bradley, City Manager Parker advised that the Employee Assistance P~ogram is funded in the Human Resources budget. V~e are purchasing some new software to try to track some of our claims a little better, where the clhims are coming from, etc. Stormwater Utilities This is a new fund that is being funded by a $1.00 charge. According to the master plan, the ra~es for stormwater were supposed to increase over a period of years. We did not recommend ar~y increase this year. We have some major flooding problems that we are starting to address, bt~t nothing large scale yet. We are transferring the employees from Utilities in here, and a truck 37 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 isl being transferred as well. We are installing some new storm drains for $15,000 and putting in a Well pump. Vice Mayor Bradley asked how much money is in this fund right now. City Manager .Parker advised that we anticipate $420,000 this year. Next year we anticipate almost $500,000. We have a Fund Balance of about $200,000 to $210,000. She stated that Delray Beach raised their fees to $3.75. We are still charging $1.00, but were supposed to increase it to $3.50 or $4.00 as well. We will probably need to do that next year. Irl response to Vice Mayor Bradley, City Manager Parker advised that Industrial Avenue has a flboding problem which would cost about $600,000 to fix. Mr. Guidry advised him of several other spots on the north end near the Intracoastal. COmmissioner Jaskiewicz inquired about the function of the Crew Leader. City Manager Parker e~plained that one of the current bus drivers was put in charge of the other bus drivers to schedule vacations, etc. Mr. Eichorst advised that this driver was one of the original drivers. We were not getting enough ridership, and we needed someone to take reports, keep ridership reyords, schedule vacations, and fill in when someone is sick. Therefore, one driver was eliminated, and one was put in charge of the other drivers. Mr. Eichorst stated that this Crew Leader has had many years of experience with the Transit Authority in New York. Capital Improvement Fund C!ty Manager Parker reviewed the list of expenditures proposed for 1994/95 on page 393. She h6ped that the repairs to the boat ramp docks would be funded through the County. We have a F¢nd Balance of $210,000. We were funding this fund to the tune of almost $900,000 a year until 1992. COmmissioner Jaskiewicz asked if anything has been appropriated to make the boardwalk at Ooeanfront Park less slippery. Mr. Frederick said we are going to use a paint and grit system on th9 stairs and the ramps. The biggest problem is getting something to adhere to them and stay on thom. We will redo them periodically if we need to. Vice Mayor Bradley asked if Fire Station No. 2 is not on this list because we do not have the money. City Manager Parker answered affirmatively. 38 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 In response to Mayor Taylor, City Manager Parker advised that almost $900,000 went into this fund every year. However, as the operating costs increased in the General Fund, we took that millage away. The only thing that goes in here now is the Tradewinds bond issue, which is fUnded from the public service tax. This is similar to our debt service in that it is a fixed amount of interest and principal. Therefore, as the public service tax fluctuates, we have a little flexibility. We have been putting that excess in here instead of in the General Fund. This year we are estimating it to be $580,000. In response to Commissioner Jaskiewicz regarding Wilson Pool, Mr. Frederick advised that the entire facility is being ungraded to include resurfacing the entire pool and replacing the filtration system. He advised that the building structure has not had any work done to it. It was built in the 1960s. We have not done anything there since 1978. Vice Mayor Bradley asked if the facility is used year round. Mr. Frederick advised that the pool is not used year round because it is not heated. It is used from Memorial Day to Labor Day. There have been no requests recently to heat that pool. Community Improvement/CRA City Manager Parker advised that in 1992/1993, we lost almost $4 million in value. This year we gained about $2 million in value, which translated into a little extra tax increment financing (about $18,000). In the CRA budget, we are putting back in the Construction Coordinator and reclassifying the Loan Specialist to an overall Community Development Program Specialist b~cause she is working with the CDC programs, the Restore Our Neighborhood programs, and the new Boynton Home Improvement Program. She is doing much more than processing loans. The Economic Development person is funded as a contract employee at this point because this is thC way the Downtown Coordinator was hired. We can put this person on as a full-time emPloyee and move money back into personnel services. We appropriated $6,000 for the Paint Up/Fix Up Program and $52,000 for the Infill Program. We are hoping to merge those programs and branch them out. Mayor Taylor thanked City Manager Parker and staff for doing an outstanding job with the b~dget. He found the budget to be understandable and was able to track it easily. He expressed his appreciation that this budget contained the items that the Commission discussed and that were important to the Commission. His respect for staff has increased tremendously. He admired the professionals that we have working for the City. He said it was not an easy task to again not increase taxes, and to actually drop the millage rate. He felt the camaraderie of 39 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 teamwork here and was proud to be part of it. He thanked everyone for the work and effort they put into the budget. He was excited about the year ahead and what we can accomplish in Boynton Beach. City Manager Parker stated that the department heads made the job look easy and did a great job this year. Mayor Pro Tem Matson stated that the Finance Department did a wonderful job as usual, and every department head brought in budgets that were not overwhelming. She especially thanked Mr. Hawkins, Mr. Eichorst, and Mr. Frederick for being the neighborhood revitalization team in the visioning process. She was happy to see all these programs coming to fruition. COmmissioner Jaskiewicz echoed Mayor Taylor's and Mayor Pro Tem Matson's sentiments. She found the budget to be extremely efficient and was also very proud to be part of this team. Vice Mayor Bradley felt attitude is the operative word. He said there are a lot of things happening in the community and a lot of the feedback he gets is very positive. He stated that the commitment that the department heads and the employees just under them have is most rehssuring. He pointed out that these employees set the tone and mood for the rest of the employees. He appreciated them and the Finance Department. With regard to the rollback issue, City Manager Parker said she set aside the $66,551 in C~)ntingency because she was not sure if the Commission wanted to cut it, use it for something el~e, or leave it in Contingency. Mayor Taylor pointed out that the millage went down by .02. H9 stated that if you divide the $66,551 back into the taxpayers, the taxpayer would not even realize a few cents. He was in favOr of the 8.4067 millage rate without the rollback. Vice Mayor B~adley was also in agreement with the 8.4067 non-rollback number. Commissioner Jaskiewicz agreed, but would like banners at Christmas time. Mayor Pro Tem Matson was interested in spending dollars on the garage floor. City Manager parker said we can look at signage for Congress Avenue, both north and south, because right now there are just metal poles there. We can also look at signs for the parks. Vice Mayor B~adley was interested in spending dollars on Total Quality Management. There will be no meeting tomorrow since the budget was reviewed in its entirety this evening. 40 MINUTES CITY COMMISSION BUDGET WORKSHOP MEETING BOYNTON BEACH, FLORIDA JULY 25, 1995 ADJOURNMENT There being no further business to come before the City Commission, the meeting was properly adjourned at 11:00 p.m. THE CITY OF BOYNTON BEACH A~I'TEST: ~[ty~lerk R scording Secretary (['ive Tapes) 41 Mayor Vice Mayor May~ Pro Tem