Minutes 12-30-99 MINUTES OF THE AGENDA PREVIEW CONFERENCE
HELD IN CONFERENCE ROOM "B", CITY HALL, BOYNTON BEACH, FLORIDA
ON THURSDAY, DECEMBER 30, 1999 ~ 4:30 P.M.
PRESENT
Gerald Broening, Mayor
William 5herman, Mayor Pro Tam
Nellie benahan, Commissioner
Ronald Weiland, Commissioner
Dale 5ugerman, Assistant City Manager
~Tames Cherof, City Attorney
5ua Kruse, City Clerk
Nancy Byrne, Acting Director of Development
Marshall Gage, Police Chief
Bill Bingham, Fire Chief
Arthur Lee, Human Resources Manager
Lusio Golav, Senior Planner
CALL TO ORDER
The Agenda Preview Conference began at 4:35 p.m.
The "Final Draft Agenda" dated December 28, 1999 (a copy is attached to the original
minutes on file in the City Clerk's Office) was reviewed and the following clarifications
were given and noted changes were made:
Item IV-C.3 & 4, (Work Authorizations with Camp, Dresser & McKee,Inc.)
Attorney eherof referred to these exceeding the value of the original contract and
advised that competitive bids may be requestezJ in the future. Mr. 5ugerman referred to
both relating to storm water items and Attorney Cherof clarified that these were being
treated os continuing the contract rather than a fixed project.
Item ZV-E - (Purchase of additional vehicles) Mr. 5ugermon noted corrected
backup material hod been submitted and corrected the amount noted on the agenda to
$701,000.
MEE'T'IN6 MINUTES
A6ENDA PREVIEW CONFERENCE
BOYNTON BEACH FLORIDA
DECEMBER 30, 1999
Item V-A - (Options for Construction for Pond B) Mr. 5ugerman referred to
listing five options and Commissioner Weiland questioned the progress with ~ateway Blvd.
Mr. 5ugerman told about encountering two problems, one with utilities and one with the
surveyor's markings. Commissioner benahan asked when the playground would be open and
Mr. 5ugerman responded that he would find out.
Item VII-A - The Learning Depot Public Hearing - Mr. 5ugerman advised this
went before the Planning & Development Board last week and the board did not live up to
their obligation to perform their duty. He told about this being tabled after the members
had not received the large map showing the plan. Mr. Cherof added that the members'
position was they could not do the job because they did not have the appropriate backup.
Commissioner Weiland clarified that the appropriate backup was just a larger scaled map.
Ms. Byrne added there was also a scrivener's error in the advertisement and it had been
delayed by the Planning & Development Board one time already. Ms. Galav added that the
Assistant City Attorney advised the board to hear the item and Mr. Cherof confirmed
that they take the position that items should not be tabled by the board because
advertised notices have been processed. Ms. Galav informed them that the members had
8-1/2 x Zz' site plans and she also had it projected on the overhead. Commissioner
W¢iland questioned how the larger map was different and Ms. Galav replied that
inadvertently the site plan did not go with the packets, but the smaller plan and landscape
plan was delivered to the members one week ahead of time. Mr. 5ugerman summarized
that it has been advanced to the City Commission and Mayor Broening agreed that the
Commission has the option to move forward on this. Commissioner benahan stated she
would like to see the comments and concerns from the board members and Mayor Pro Tern
5herman replied the board will still review it in two weeks.
Item XI-B[ - Ordinance, first reading, adopting amendments to Comprehensive
Plan - Ms. Byrne distributed additional backup information for this item.
Item XZ-bZ - Non-conforming Billboards - Mr. Cherof referred to the billboard
industry wanting to relocate these to restricted locations with lease payments to the city
and fees donated to charitable foundations and advised they will be making presentations
at the meeting.
Additional Items - Mr. Cherof referred to the issue of a theater group in the high
school and Mr. 5ugerman and Mrs. Kruse responded they had heard nothing about this.
Commissioner Denahan asked about a presentation for the high school and Mr. Cherof
informed her this would be at the ,Tanuary 18 meeting.
Mr. 5ugerman referred to the next Agenda Preview Meeting being scheduled on ,7anuary
13 and advised that a workshop meeting with the ~reenways Committee is being held the
MEET[N6 MTNUTE5
A6ENbA PREVIEW CONFERENCE
BOYNTON BEACH FLORTDA
3
DECEMBER 30, 1999
same tiny at 5:00. After discussion, it was agreed to move the Greenways presentation
back to 5:30 and have the Agenda Preview Meeting remain at 4:30 pm.
Mr. 5ugerman announced that the staff will be at city hall all day tomorrow and the police
and fire on duty through the night.
AD,TOURNMENT
There being no further business to discuss, the meeting properly adjourned at 5:00
p.m.
ATTEST:
city~ erk
(One Tape)
CTTY OF~ BOYNTON
Mayor Pro Te~
Commissioner