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Minutes 11-02-99 MZNUTES OF THE REGULAR C:[TY COMMZSSZON MEETZNG HELD ZN COMMZSSZON CHAMBERS, CZTY HALL, BOYNTON BEACH, FLORZDA ON TUESDAY, NOVEMBER 2, 1999 AT 6:30 P.M. PRESENT Gerald Broening, Mayor Henderson Tillman, Vice Mayor William Sherman, Mayor Pro Tem Nellie Denahan, Commissioner Ronald Weiland, Commissioner Wilfred Hawkins, :Interim City Manager Jim Cherof, City Attorney .lanet Prainito, Deputy City Clerk T. OPENZNGS: Call to Order- Mayor 3erry Broening [nvocation- Reverend Rick Riccardi - Police Chaplain Pledge of Allegiance to the Flag led by Vice Mayor Henderson Tillman Mayor Broening called the meeting to order at 6:31 p.m. The Reverend Rick Riccardi, Police Chaplain gave the invocation, which was followed by the Pledge of Allegiance to the Flag led by Vice Mayor Henderson Tillman. D. Agenda Approval: 1. Additions, Deletions, Corrections Motion Mayor Pro Tem Sherman moved to table Item X.A., discussion to review the existing policy of renewing current golf course permit holders until further information is available. Motion seconded by Commissioner Weiland. Motion carried 5-0. Motion Vice Mayor Tillman moved that :Item X:[[.A under Unfinished Business, "Selection of Search Consultant", which has no backup information be tabled to the Agenda WOrkshop prior to the next Commission meeting. Motion seconded by Mayor Pro Tem Sherman. (Affached to the minutes and made a part hereof is a verbatim transcript of the discuss/on of this item. which resulted in the Item being tab/ed on a vote of 3-2 with Commissioner~ Denahan and We#and dissenting.) MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 2. Adoption The agenda was accepted as amended. Iii. ADMINISTRATVE: Accept the resignation of ]ames Reed, Regular IVlember of the Planning and Development Board, whose term expires in April 2000. MOtion ViCe Mayor Tillman moved to accept the resignation of ]ames Reed. Motion seconded by Commissioner Denahan with great thanks for his service to the Board along with appreciation to him and all the other members of the Planning and Development Board. MOtion carried 5-0. Mayor Broening also extended his sincere appreciation to Colonel Reed and noted he will be missed. B. Appointments to be made: Appointment Td Be Made Length of Term Board Expiration Date IIIi Sherman IVi Tillman II Denahan III Sherman IV Tillman Mayor Broening Mayor Broening Sherman IMIlyor Broening M~yor Broening III Weiland Sherman Weiland Children & Youth Advisory Board Children & Youth Advisory Board Bldg. Board of Adjustment & Appeals Bldg. Board of Adjustment & Appeals Bldg. Board of Adjustment & Appeals Bldg, Board of Adjustment & Appeals Code Compliance Community Relations Board Community Relations Board Education Advisory Board Nuisance Abatement Board Planning & Development Board Recreation & Parks Board Alt I yr term to 4/00 Stu/NonVoting 1 yr term to 4/00 Reg 3 yr term to 4/01 Reg 3 yr term to 4/02 Alt i yr term to 4/00 Alt 1 yr term to 4/00 Alt i yr term to 9/00 Alt i yr term to 4/00 Reg 3 yr term to 4/02 Reg 2 yr term to 4/01 Reg 2 yr term to 4/01 Reg 2 yr term to 4/00 Alt 1 yr term to 4/00 Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) Tabled (2) MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 ]: Weiland Firefighters' Pension Board Reg 2 yr term to 4/00 Tabled (3) C. Appointments to be made: Mayor Pro Tem Sherman moved to appoint Woodrow Hay as a Regular Member to the Planning and Development Board. He requested that the remainder of his appointments be tabled. Vice Mayor Tillman requested that his appointments remain on the table. Commissioner Denahan requested that her appointments remain on the table. COmmissioner Weiland moved to appoint Linda Sojka as a Regular lVlember to the Firefighter's Pension Board. He requested that the remainder of his appointments be tabled. IVlayor Broening requested that his appointments remain on the table. 1. ANNOUNCEI4ENTS & PRESENTATIONS: A. Announcements: Mayor Broening made the following announcements: Breakfast in Boynton & Green Market - Saturday, November 6, 1999 from 8:00 a.m. until 11:00 a.m. --North side of the City Library Ms. Meg Hooper, Special Events Manager for the City of Boynton Beach stated that the first Green Market took place this past Saturday at the new location of the Civic Center Park in front of the Library. She asked everyone to join them this weekend. 2. The Boynton Veterans Council Veterans Day Celebration - Thursday, November 11th ~ 11]00 a.m. - _laycee Park T.N.T. Concert- Friday, November 19, 1999 from 6:00 p.m. until 9:00 p.m. @ Oceanfront Park - "The Lakota Band" (Southern Rock) MS. Hooper remained at the podium and stated that during the T.N.T. Concert, the City will be kicking off its "Secret of the Sailfish" Millenium Event with an artists reception at Oceanfront Park. The public is invited to view all the artwork that will be on exhibit MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 from 7:30 p.m. to 9:00 p.m. A reception with the artists will take place between 6:30 p.m. and 7:30 p.m. Invitations will be mailed shortly. B. Presentations: 1. Proclamations: a. The Boynton Veterans Council Veterans Day Celebration Mayor Broening requested that 'Fed Wright join him at the podium. Mayor Broening read the proclamation announcing the Boynton Veterans Council Veterans Day Celebration on November 11, 1999. A ceremony will be held at .laycee Park on Thursday, November 11, 1999 at 11 o'clock a.m. Presentation by Mayor Broening to .loe Sciortino as South Florida PGA Teacher of the Year - 1999 Mayor Broening asked .loe Sciortino to join him at the podium. Mayor Broening announced that _loe Sciortino, the City's Director of Golf has been named 1999 Teacher of the Year by the Southeast Chapter of the South Florida PGA Section. Mayor Broening read the award to the audience and presented a plaque to Mr. Sciortino. Mr. Sciortino said he has been proud to serve the City of Boynton Beach for the past 16 years as the Golf Director and gave thanks to his wonderful staff. IV. CONSENT AGENDA: A. Minutes: Public Forum on City Finances of October 14, 1999 Regular City Commission Meeting of October 19, 1999 Bids - Recommend Approval - All expenditures are approved in the 1999- 2000 Adopted Budget Approve the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by staff and allow the selling of same Award the "CO-OP ANNUAL CONTRACT FOR GASOLTNE AND DIESEL FUEL" bid to various vendors as indicated with the City of Boynton Beach's anticipated expenditure of $350,500 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 Award the "TWO YEAR CONTRACT FOR PRINTING OF "FUNFARE!' MAGAZINE" to Lake Worth Herald Press, Inc., of Lake Worth, Florida, with an estimated expenditure of $36,000 m Award the "ANNUAL CONTRACT FOR OFFICE SUPPLIES" to Corporate Express and Office Depot, Inc., with an estimated annual expenditure of $100,000 Award the "CO-OP ROAD CONSTRUCTION MATERIALS" to Austin Tupler Trucking, Inc. and Community Asphalt Corp., as per staff recommendation, with an estimated annual expenditure of $61,523.50 Approve CHANGE ORDER TO PURCHASE ORDER #992846/TEE KAY CORPORATION FOR FIRE STATION #2 GARAGE DOOR IMPROVEMENTS in the amount of $1,208, bringing the Purchase Order total to $10,657 Approve "PURCHASE OF COMPUTERS IN THE '99/00 BUDGET FOR VARIOUS DEPARTMENTS/DIVISIONS utilizing a STATE OF FLORIDA BID- COMPUTERS: CLIENT SERVER SYSTEMS FROM COMPAQ, in the amount of $77,840 Resolutions: Proposed Resolution No. R99-141 Re: Authorizing and directing the Mayor and City Clerk to execute a municipal traffic control jurisdiction agreement between the City of Boynton Beach, Florida and Wellesley at Boynton Beach Homeowners' Association, Inc. Proposed Resolution No. R99-142 Re: Accepting a Letter of Credit Number BA-415 from BankAtlantic in the amount of $289,000 as surety for construction of the water and sanitary sewer systems for the project known as Cascade Lakes Ltd. (a.k.a. Lester PUD Plat 2) Proposed Resolution No. R99-143 Re: Approving an interlocal agreement between Palm Beach County and the City of Boynton Beach for maintenance dredging of the Boat Club Park Navigation MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 Channel and authorizing an estimated $18,000 expenditure for maintenance dredging using the County rate structure Proposed Resolution No. R99-144 Re: Authorizing the Mayor to accept the changes to Page I of the contract between the City of Boynton Beach and Palm Beach County dealing with the Development Regions Grant program Proposed Resolution No. R99-145Re: Approving an addendum to the Ground Lease Agreement for Unisite at Quantum Park Ratification of Planning & Development Board Action: None E. Approving the purchase of a Computer Voice Analyzer from National Tnstitute for Truth Verification in the amount of $5,500 Motion Vice Mayor Tillman moved to approve the Consent Agenda. COmmissioner Denahan. Notion unanimously carried. Motion seconded by V. CTTY MANAGER'S REPORT: ~[nterim City Manager Hawkins had no report. Vi'. PUBLI'C AUDI'ENCE: Bill Schmalz, 1717 SW 18th Street read a statement requesting that Boynton Beach add fluoride to its drinking water and stated that there have been false and misleading statements made about the benefits of fluoride being added to the water. Mr. Schmalz stated he wrote two letters to the Mayor, but has received no reply and he will not drop thls cause. He stated there are 237 studies on the Tnternet, which prove fluoride in proper quantities reduces tooth decay without any side effects. He read the names of alli the organizations and medical associations that support fluoride in drinking water. MK Schmalz asked how he could get a public hearing on the issue. Mayor Broening informed him that his letters have not been ignored, but the City needs to have a position before they can vote. MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 Attorney Cherof stated that the public audience portion of the agenda is for citizens to voice their opinions and points of view to the Commission. Attorney Cherof said that in order to get a public hearing, the Commission would have to direct the City Manager to add the issue onto an agenda, then it could be discussed in the form of a resolution or ordinance. David Katz, 742 NW 11th Street thanked Larry Quinn and Hark Lips and staff for putting in a great many hours of overtime after the storm and noted how hard they worked. Hr. Katz said he filed a talent bank form to be on four different City Advisory Boards. He acknowledged that he is political and writes letters to the editor, but he cares about the City. He said Board appointments are not supposed to be political and questioned why the Board appointments were again tabled tonight. He said three of the appointments that were tabled were Boards that he applied to be on and feels he is qualified to be on these Boards. f4ark Whittaker, 359 Tndustrial Avenue thanked the City for bringing in a pump yesterday for the storm that never materialized. He also thanked ~[nterim City Manager Hawkins for his letter that explained the progress being made regarding the flooding. The people of Industrial Avenue would like to have a workshop with the Commissioners to discuss the flooding on Tndustrial Avenue and to discuss the City's plans for the street. Also, he pointed out that a street is needed from East Industrial to West Tnidustrial. This poses a dangerous situation in the event of a fire, since it is a dead-end street, and there is no way out. IVlayor Broening said there would be a workshop on this issue within the next few weeks. Mack t4cCray~ 806 NW 4th Street pointed out that the Commission never adopted the agenda for tonight's meeting and he has concerns that the City spent $4,000 for a workshop with Dr. Lance deHaven-Smith. He noted that alter listening to what transpired tonight and listening to the tone of the Commissioners' voices, he is disappointed. SUnny Garcia would like to see Hr. Hawkins recognized and given a salary adjustment. He should also be given the title of Assistant City Manager. Mr. Garcia stated Hr. Hawkins is doing the City Manager's job and he is not being acknowledged for all his work. Dee Zibelli, 440 Ocean Parkway said the City redid Ocean Parkway, which was niCely done and the residents are happy with the road. However, since it has been built, BF! and Waste Management trucks have been using Ocean Parkway as a shortcut MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 to get to Miner Road and to Overlook. Ms. Zibelli doesn't like all this heavy trucking on the road and said it is heavily traversed by children going to and from Rolling Green School. MS. Zibelli also stated she would still like to see an internal audit of the City and said that the internal audit performed for the City of West Palm Beach has saved them quite a bit of money. She said that she has spoken with management and employees and they are for the audit and would not feel intimidated by it. Sarah Williams, 1331 SW 27th Avenue has concerns about the Wilson Pool being closed from the months of October through May, considering this is the only municipal p0ol in the City. Ms. Williams feels the pool has been neglected and is used by many children in the area, especially by the younger children. Ms. Williams would like to see year-round use of the pool. She noted that people who reside around the pool have very little privacy. She would like to see trees planted and a new entrance built. The entire area should be enhanced to attract more use of the pool by the surrounding schools. Also, the pool needs to be heated and repaired. Lee Wische, 1302 SW 18th Street said he spoke with Ms. Williams about the pool a feTM days ago. Mr. Wische was surprised that there was no pool at Hester Center and he was also surprised that the Wilson Pool was not heated. Mr. Wische suggested that the City put money in the budget to heat the pool for the children. Brian Edwards, 629 NE 9th Avenue spoke about the situation that continues at 1600 NOrth Federal Highway. His neighborhood association is sick and tired of having to wear earplugs to sleep and to have to battle through an army of police cars, as well as Sheriff's cars, to get to their homes at night. Mr. Edwards wants something done about getting the tenants out of there. He also would like the owner contacted in writing about this situation. Mr. Edwards said he would appreciate a reply to his letter regarding TNCA's concern about this subject, because there are actions they can take if the City can't take action. Mr. Edwards said he was sorry that IVlr. Hawkins withdrew from the City Manager selection and hopes Mr. Hawkins remains with the City. TOm Warnke, 625 Lakeside Harbor sees an opportunity for a fresh start for the COmmission and applauds the Commission's regrouping on the City Manager issue. Mr. Warnke said that Boynton Beach is at the forefront of planning and implementing the Federally mandated stormwater runoff requirements. Boynton Beach will be the first City in Palm Beach County to start taking care of the stormwater runoff problems. Mr. Warnke would like the [ntracoastal Park to become a passive park and remain a park. MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 This concluded the Public Audience portion of the meeting. VII. PUBLIC HEARING: A. Project Name: Agent: Owner: Location: Description: N.W. 3rd Court (First Baptist Church) Bradley Hiller, Hiller Land Planning Consultants City of Boynton Beach Intersection of N.W. 3~ Court and N.W. 3rd Avenue Request for abandonment of a 0.248-acre, triangular-shaped portion of the N.W. 3rd Court right-of-way located between the First Baptist Church and N.W. 3~ Avenue Mr. Bradley Miller, of Miller Land Planning Consultants was present tonight to represent the First Baptist Church and stated they are requesting to abandon a portion of NW 3rd COurt to allow the Church to expand. Mr. Miller pointed out the salient locations on an artist's rendering, which he presented to the Commission. Mr. Miller said that the Church also acquired the property on the north side of NW 3rd Court. Mr. Miller stated they agreed with all staff comments. MOtion ViCe Mayor Tillman moved for approval of the abandonment of a 0.248-acre of NW 3rd COurt right-of-way located between the first Baptist Church and NW 3rd Avenue. Motion seconded by Commissioner Weiland. Motion carried 5-0. B. Project Name: Agent: Owner: Location: Description: Lowe's Home Center Robert E. Basehart, AICP, Basehart Consulting, Inc. Nayrot Realty, Inc. Southwest corner of 1-95 and Woolbright Road Request to amend the Comprehensive Plan Future Land Use Hap from "Industrial" to "Local Retail Commercial" and rezone from Planned Industrial Development District (PTD) to Community Commercial (C-3) MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 (Request for postponement to November 24 lgg9 Planning Development Board meet/ng) MOtion Commissioner Denahan moved to table Lowe's Home Center request to amend the Comprehensive Plan Future Land Use IVlap from "Industrial" to "Local Retail Commercial" and to rezone from PID to C-3. Motion seconded by Vice IVlayor Tillman. Notion carried 5-0. VIII. BIDS: None IX. DEVELOPMENT PLANS: None X, NEW BUSINESS: Approve the continuation of the existing policy of renewing current golf course permit holders only thereby not opening up permits to new individuals Tabled at the request of IVlayor Pro Tem Sherman until the November 16, 1999 meeting. XI. LEGAL: A. Ordinances - 2nd Reading - PUBLIC HEARING None B. Ordinances - 1st Reading Proposed Ordinance No. 099-33 Re: Amending the City Code of Ordinances, Chapter 2, Article VII, Sections 2-116 to 2-122 pertaining to the Advisory Board on Children & Youth 10 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 Attorney Cherof read Proposed Ordinance No. 99-33 by title only and announced the public hearing. There was no one present who wished to speak on this Ordinance. Commissioner Denahan noted there was a misprint in the Ordinance and the correct Board is the Advisory Board on Children & Youth, not the Education Advisory Board. Motion Vice Mayor Tillman moved to amend the title of Proposed Ordinance No. 099-33. MOtion seconded by Commissioner Denahan. Motion carried 5-0. Mayor Broening called for a motion to approve Proposed Ordinance No. 099-33, as amended. MOtion Commissioner Denahan moved to approve Proposed Ordinance 099-33, as amended. Motion seconded by Vice Mayor Tillman. Deputy City Clerk Prainito polled the vote. The vote was unanimous. C. Resolutions: None D. Other: XII, UNFINISHED BUSINESS: A. Selection of Search Consultant Removed to the Agenda Workshop to be held on November 10, 1999. XIII, OTHER: None 11 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA November 2, 1999 XZV. AD.1OURNMENT: There being no further business, the meeting properly adjourned at 7:30 p.m. A-I-I'EST: ! City Clerk P~ecording Secretary (one tape) Vice/Rayor ' Mayor Pro Tem 12 Tillman: Broening: Sherman: Broening: Weiland: Tillman: Denahan: Broening: Denahan: Til!man: Verbatim Excerpt Requested by Wilfred Hawkins City Commission Meetinq - November 2~ 1999 Mr. Mayor. There is also an additional item that appears on the agenda, the selection process, that has no back-up information and ['m not sure that, in terms of discussion, [ would rather we refer that to the agenda conference, or agenda workshop that we're going to have prior to the next meeting. We don't have any backup on this and T think this needs to develop so the entire Commission would be able to view it. Ts there any, is there a second to that motion? T'II second that. !s them any discussion? Yeah, there is some discussion. ! think all we're looking to do here tonight is discussion to get the ball rolling as to what the Commission is looking to do. We're not going to make any decisions tonight as hiring a search firm. ! think we do need to discuss this this evening and therefore, at our agenda workshop, we'll have a little more to go on. That's what the agenda workshop... That's what we agreed, in the agreement, from Mr. deHaven-Smith. That's what the agenda workshop is for. We can't move forward with this because we have not discussed it in a workshop and so, in order for us to develop the background information on this, rather than bring this out now and try to put together some procedure, we need to do this in a procedural manner in a workshop. You know... Mayor Broening. · Yes, ma'am. Commissioner Denahan. [t was at my request that this item was placed under Unfinished Business and ! actually wanted just to continue the discussion of the City Manager Search. ] believe, under the direction of Lance deHaven-Smith, the Commission agreed and made a collective decision that, and made a commitment to one another, also to the community, that we were going to keep the ball rolling. So it was not my intention for the item to appear as "Selection of the Search Consultant" under this evening's, on this evening's agenda, and ! completely agree with Commissioner Tillman and Commissioner Sherman. However, ! do not want there to be any further delay and [ believe we committed to one another as well as to the community that we would keep the ball rolling and ! believe that it does need to appear on tonight's agenda. We do need to discuss it and perhaps we could just change this to "Discussion of Search Consultant" - "Discussion of City Manager Search" versus "Selection of a Search Consultant". ! believe this was just perhaps the incorrect title to label it. Tn order to discuss that, we would have to have back-up information. And, again, going back to what we agreed on, okay, you know, although this is not walking it on during the meeting, certainly it does not follow the directions that we want to use in terms of bringing information forward. Okay. There's no backup to deal with this and !'m not prepared for any backup to deal with this. So, and if you're in agreement, and ! want to see this move forward, let's do this the right way and put it on the agenda workshop. And then, discuss it at the agenda workshop. Then, it moves forward to the Commission meeting. T thought we said we're going to follow procedure. That is the procedure. That is the necessary method that we need to do in terms of governing as this governing body. Let's not start going backwards. This should be on the agenda workshop first. Let's discuss it in agenda workshop as it should be, then it comes forward. That's the method it should follow. 1 Verbatim Excerpt City Commission Meeting November 2, :t999 Requested by Wilfred Hawkins Weiland: Denahan: Broening: Denahan: Tililman: Denahan: BrPening: D6nahan: I give up. Mayor Broening. Commissioner Denahan. Going to the agenda preview workshop, there will be no more information available on the 10th or the 12th whenever we decide to have the agenda preview workshop - there will be no more additional information at that time then there will be this evening. The Commission needs to decide the direction that the Commission wants to take with this search process. We have already chosen one process that, for many reasons, was less than ideal and we want to do it right this time. So we need to have discussions before it's on - before it goes further. We have to decide who's going to bring forth the information, whether it come - we had HR and the City Manager's Office and another national - we had a national search firm and we used a collaborative method before. We need to discuss how we want to proceed so that the information can be brought to us at the agenda, even at the agenda preview. We have to have discussion before any further information can be brought to us. T have no intention to halt that ball to stop the ball from rolling. [t is not my intention by putting this on the agenda to make the selection this evening. If that is the will of the Commission, then fine with me. However, my only intention was to make sure that we continue the discussion and that we keep the dialogue open and that we proceed forward and show good faith to the community that we're serving, and show good faith to one another by keeping discussion open. I think we're following that method. I think when the Mayor read into the Commission on last meeting the recommendations from Mr. deHaven-Smith, we went in that particular direction. Here again I see we have in front of us tonight an agenda set aside to choose for, in terms of the dates for our agenda workshop. So, we're moving in that direction. I think simply here, putting this on the agenda tonight was jumping the gun. Again, it's going backwards. We said we're going to sit down and move with the process and I understand that we, that you want to keep this thing rolling, and I agree that we should. But let's not violate the rules that we're going to set down and do some postmortem. We want to do this thing right and we want to be correct about what we're doing. We don't want to step backwards. We want to move forward and so we have a process in place. The agenda workshop and the information was read into the minutes from the Mayor in terms of the recommendations, those things need to come in. If at any point, if at any thing, staff could be asked to issue, or ask for~those names to come in. In terms of a blown discussion of a selection process, so that's wrong. That needs to be done at an agenda workshop. Again, after we have back-up material. There's nothing here with any backup in order to substantiate any direction or decision that I would follow and I don't feel good about that. Mayor Commissioner Denahan You're absolutely correct, Vice Mayor. However, we have already allowed the City, the acting City Manager to suffer through several months of us going through this process and to just assume that the staff knows who we want to bring forth with that information Verbatim Excerpt City Commission Meeting November 2, ~L999 Requested by Wilfred Hawkins Tillman: Denahan: Ti ]man: Brbening: Weiland: BrOening: Weiland: Broening: is going down the wrong path and I am going to say, and continue to debate this back and forth with you until T have made sure that my point is made. I do not want the City Manager, the Acting City Manager to be put through that position again. Human Resources was also - had their share of finger pointing. The Commission needs to decide who is going to bring forth this information to us and that's what we need to discuss this evening cause we will have no further information at this agenda preview meeting No than we have tonight if we don't decide who's going to bring the information forward to US. Mr. Mayor. I call for a vote. May T say something before we do that? I'd like to say something also. Commissioner Weiland you wish to be recognized. Please. Mayor, we going to follow the rules that we had discussed at our strategic planning session, we had agreed that there would be no surprises as to walk-ons, additions, deletions to the agenda. So far tonight we have two deletions to the agenda. T was prepared to speak on golf permits that T had discussed with the Golf Course and the City Manager today. So therefore, we're tabling that until our further meeting and we're going to delete something else off the agenda that T was prepared to speak on tonight. T think the Commission needs to discuss this evening the role the Commission is going to play in the selection of the City Manager. The role the City staff is going to take or not to take. We need to discuss this this evening. We do not have to make any decisions as to a search consultant, but we do need to discuss to what extent the Commission is going to accept as their role in this City Manager selection. Tt's my turn, T believe. Not having anything to go on myself in terms of back-up material on this thing, but having read into the minutes of our last meeting the suggestions that were made by our facilitator, Dr. Lance deHaven-Smith, T wrote it down for myself, as T often do, what T thought we had agreed upon in the Commission - the retreat meeting and what was read into the minutes. And so, T11 do this for all of us. We agreed to do the following: Use a headhunter who specializes in municipal government to augment the existing inventory of potential City Manager candidates. 2. Aggressively pursue minority candidates. Select the headhunter and conduct the search and selection process itself without direct assistance from staff. In the meantime, Interim City Manager Hawkins and 3ohn Stunson have formally withdrawn. Our discussion during the meeting said I believe, that staff can provide the Commission with names of Verbatim Excerpt City Commission Meeting November 2~ :[999 Requested by Wilfred Hawkins Tillman :Aye Sherman: Broening: Weiland: Denahan: BrOening: Denahan' Br°ening: Denahan: BrOening: Denahan: B~oening: Denahan: potential headhunters, but the Commission itself must agree on a process to select the headhunter. Staff also can canvas the existing pool of candidates to see if they are still interested in the position. The Commission should also set target dates for completion of specific tasks such as cut-off date for applicants, selection meetings and a formal vote. As discussed in the Commission retreat, the most appropriate time to discuss such details of such decisions is at regularly scheduled agenda meetings prior to Commission meetings in order to have the necessary information in order to make judgments at a Commission meeting. The first such meeting is scheduled for 10, November. Suggested agenda items at this meeting could be "Discuss the Selection Process Ttself', "Discuss the Role of Staff", Discuss Who Should Represent Commission with the Headhunters" because we can't - all five of us can't do that. We have to select someone to do that and "Discuss the Timetable". A note is that the agenda meeting is not intended to make decisions but to exchange information and concerns prior to the formal Commission meeting. And T'm gonna call for a...Tt's been moved and seconded that we table this until the agenda meeting of November 10th. All in favor signify by saying Aye. Aye All against signify by saying no. No No Show the motion carries 3 to 2. Ts there any further discussion on this issue? Not this evening. Well, ! have a question. How is the staff supposed to bring forth any information? They've just been directed to, ]: believe. Who? Staff is not supposed to do that. We...You just read that. Staff will...staff can provide the Commission with the names of potential headhunters but the Commission itself must decide on a process to select the headhunter. Staff can also canvas the existing pool of candidates to see if there's people interested. We agreed to that. But when T specifically requested from the City Manager's Office, the City Manager didn't feel comfortable doing that until we directed him to and that's the direction we've given them and that's why we need to discuss who tonight. Not just any staff member. Verbatim Excerpt City Commission Meeting November 2, 1999 Requested by Wilfred Hawkins Broening: Denahan: Sherman: Broening: Sherman: Weiland: BrOening: Madam, ! suggest that we've had a motion. It's been seconded, we voted, it carries, the subject is completed. This is just one more tactic to stall the issue. Mr. Mayor, if ! may. Commissioner We're on the same page here. Again, it's this was put on an amended agenda and T know why Commissioner Denahan put it on. ! feel the same way. We want to get to this. Secondly, it was worded not what we intended to do, selection, as she so well pointed out. Given what we were directed and we agreed that it was good direction to go to November 10th, let's just put it off 'til November 10th. It's gone on a long while now. Another two weeks...We'll sit here and we'll get it all resolved in two weeks. I'd like to note we're going to put this off for two week and you're going to see it put off for a month. You're going to see it put off for three months and come March, ! would be surprised if we've selected a City Manager. Thank you very much. Moving on... t-~eputy City Clerk (Transcribed from One Tape) 11~3/99 2:24 PM \\dh\main\shrdata\cc\wp\verbatim\verbatim excerpt of 110299 city manager search consultant discussion.doc