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Minutes 07-27-98 MINUTES OF THE SPECIAL CITY COMMISSION MEETZNG HELD IN COMMISSION CHAMBERSf CITY HALLf BOYNTON BEACH~ FLOR~DA~ ON MONDAY, 3ULY 27, 1998 AT 6:30 P.M. PRESENT Gerald "Jerry" Taylor, Mayor Shirley ]askiewicz, Vice Mayor Henderson Tillman, Mayor Pro Tem Nellie Denahan, Commissioner Kerry Willis, City Manager ]ames Cherof, City Attorney Sue Kruse, City Clerk A. REVIEW OF 1998/1999 PROPOSED BUDGET Mayor Taylor called the meeting to order at 6:35 p.m. Diane Reese, Finance Director, made the presentation. Staff recommends that we go to roll- back rate for the upcoming year. The anticipated millage rate for fiscal year 1998/99 would be 7.816%. This amounts to a $300,000 decrease in the amount of property taxes the City will receive. We will receive the same amount of taxes we received last year. How the Money is Spent 55% public safety 25% general government 1% physical environment 3% transportation 3% culture/recreation Where the Money Comes From - $37,822,27:1. 46% Ad Valorem Taxes 14% Franchise 14% Revenue from Other Governments 9% Transfers 8% Licenses & Permits 4% Charges for Services 2% Investment Income 2% F/B Appropriated 1% Miscellaneous Income Expenditures General Government - $9.3 million Public Safety - $21 million Physical Environment - $201,000 Transportation - $1 million Culture/Recreation - $6 million Total of General Fund Operating Revenue - $37,822,000 MEETTNG MZNUTES SPECZAL CTTY COMMZSSTON BOYNTON BEACHf FLORTDA 3ULY 27f 1998 The figure of $37,822,000 is up approximately $2 million from last year's budget. Revenue Funds Water & Sewer Fund - From $22.4 million to $24.3 million Golf Course Fund - From $2.1 million to $2.2 million Sanitation Fund - From $6.6 million to $6.1million Mass Transit - From $140,000 to $251,000 Recreation Programs - From $6:[8,000 to $640,000 Expenditures from Miscellaneous Funds Local Option Gas Tax - From $1.295 million to $1.282 million Vehicle Service Fund - From $4.6 million to $6.4 million Warehouse Fund - From $:[81,000 to $195,000 Community Redevelopment - From $606,000 to $587,000 Capital :Improvement - From $4,225,000 to $2,365,000 Self-:Insurance - From $2,236,000 to $2,235,000 Debt Service :[992 General Obligation Bond - From $1,060,000 to $1,052,000 1993 Public Service Tax Bond - From $3,197,000 to $3.076,000 TOTAL SUMS : 1997/98: $85,361,000 Recommended :[998/99: $88,695,000 BREAKDOWN OF GENERAL FUND REVENUES City Commission The total for 1997/98 was $86,325. The proposed 1998/99 budget is $97,121. Since the City Commissioners' expense accounts must be treated as taxable accounts, the City must pay F:ICA. This is an accounting adjustment and not an increase for the City Commission. City Manager Goals include: · Continue the implementation of Professional Manager Technique · Continue to facilitate partnerships · Continue to provide long-range planning · Continue to support and facilitate Economic Development :Initiatives The total budget for 1997/98 was $361,766. The proposed budget for 1998/99 is $367,599. MEE'rl'NG MINUTES SPECZAL CITY COMMISSION BOYNTON BEACH,, FLORIDA 3ULY 27, 1998 Goals include: City Clerk · Computerize Cemetery Records · Continue to Computer Index records on shared drive for access by all departments · Continue efficient service The total budget for 1997/98 was $350,220. Goals include: The proposed budget for 1998/99 is $360,698. Finance · Implement new financial software. · Convert from weekly to bi-weekly payroll. · Assist Independent Auditors in preparing the year-end annual financial report. The total budget for 1997/98 was $553,792. Goals include: · Complete the migration to the servers. · Complete the implementation applications. · Provide training. The total budget for 1997/98 was $995,991. Goals include: The proposed budget for 1998/99 is $452,305. ITS new IBM AS/400e600, IBM RS6000 and Microsoft NT of H.T.E., Inc.'s suite of Government Management The proposed budget for 1998/99 is $700.055. Purchasing · Execute the H.T.E. automated requisition and purchase order software. · Implement the Procurement Card Purchase Program. · Tmplement "Information Hotline" on Purchasing activities. The total budget for 1997/98 was $196,972. The proposed budget for 1998/99 is $201,185. 3 MEETING MINUTES SPECIAL cTrY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Human Resources Goals include: · Improve customer service through full automation of the Human Resource process. · Implement a Qb/wide training and staff development program. · Provide a consistent, efficient program in recruitment and selection. The total budget for 1997/98 was $543,894. The proposed budget for 1998/99 is $582,243. City Attorney Goals include: · Increase lines of communication with City Commission and City administrative staff. · Provide preventative legal advice to City Commission and City staff. · Create or identify innovative solutions to enhance governmental services. The total budget for 1997/98 was $329,261. The proposed budget for 1998/99 is $344,899. City Hall Goals include: · Coordinate hurricane preparedness. · Continue funding Neighborhood Grant Program. · Continue funding for Visions 20/20 special projects. The total budget for 1997/98 was $2,550,228. $2,932,584. The proposed budget for 1998/99 is Communications Goals inlcude: Train all employees to use the new phone system and its features. Continue development and implementation of new multi-city radio system. Provide quality dispatch service to the diverse populations of the City. The total budget for 1997/98 was $1,592,992. The proposed budget for 1998/99 is $1~337,329. 4 MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Police Goals include: · Complete and implement agency-wide computerization. · Bring the manpower of the agency to full strength and maintain that strength. · increase the professionalism within the agency. The total budget for 1997/98 was $11,027,941. The proposed budget for 1998/99 is $11,422,467. Code Compliance Goals include: · Increase community involvement towards the improvement of neighborhoods. · Continue emphasis on the demoliton of unfit structures. · Obtain grant funding to improve performance. The total budget was $486,123 for 1997/98. The proposed budget for 1998/99 is $518,400. Fire Goals include: · Place a fourth ALS unit into service. · Develop scheduling flexibility to allow for cross-training of personnel. · . Develop a "Community Fire Rescue Academy" to increase citizens' knowledge of the Fire Rescue Department. · Continue to address neighborhood groups and actively seek positive media coverage. The total budget for 1997/98 was $6,840,814. The proposed, budget for 1998/99 is $7,246,663. Development Director (Support Services) Goals include: · Manage urban growth by observing City Ordinances. · Recommend new policies. · Translate new policies into action. Since this is part of a reorganization of the Building Department, only the proposed budget for 1998/99 is available. That budget is $208,699. 5 MEETING I~IINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Building (Field Inspections) Goals include: · Enforce the technical codes and ordinances to protect the life, health and safety of residents and businesses. · Reduce the steps required for the Technical Review Committee process. · :Improve the responsiveness of the division to the community. The total budget for 1997/98 was $:L,40:L,858. The proposed budget, under the reorganization, is $836,007. Permit Application Group Goals include: · ]:mprove communication. · Expedite permit turn-around time. · ]:mplement cross-training for all staff. Since this was part of the reorganization of the Building Department, only the proposed budget for 1998/99 is available. The total proposed budget is $240,469. Engineering Goals include: · Inspect all new developments, parking lots and engineering-related permits for compliance with City Codes. · Assure that all commercial and residential subdivisions are designed and built for the health, safety and welfare of the residents. · Provide safer pedestrian and vehicular circulation within the City. As a result of the reorganization of the Building Department, only the proposed budget for 1998/99 is available. The total proposed budget is $253,689. Planning & Zoning Goals include: · Provide continual management of the Comprehensive Plan. · Tmprove the plan and review process. · Operate an efficient and accurate information management system. · Provide expanded planning capabilities and services. MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA .1ULY 27, 1998 The total budget for 1997/98 was $551,286. The proposed budget for 1998/99 is $510,629. Occupational License Goals include: · Convert form the four-digit Standard Industrial Classification Code to the new five and six-digit National Association Industrial Classification System. · Enhance computer operations. · Comply with the Boynton Beach Code of Ordinances, Chapter 13. The total budget for 1997/98 was $100,101. The proposed budget for 1998/99 is $100,386. Public Works Administration Goals include: · Provide support to Sanitation Division for implementation of Automated Garbage Cart Program. · Conduct a cost analysis study of each Public Works Division. · Expand Recyclying Program. The total budget for 1997/98 was $205,068. The proposed budget for 1998/99 is $201,200. Facilities Management Goals include: · Complete start-up of the new computerized maintenance/management plan. · Upgrade the level of custodial service to City facilities. · Establish a formal written procedure for prioritizing work and service requests. The total budget for 1997/98 was $1,401,125. The proposed budget for 1998/99 is $1;505,245. Animal Control Goals include: · Enforce the revised Animal Control Ordinance. · Increase shelter office efficiency. · Increase officer professionalism through State Investigation school. certification and National Cruelty MEE'rZNG M'rNUTES SPECTAL CTTY COHH'rSSTON BOYNTON BEACH~ FLORZDA .1ULY 27, 1998 The total budget for 1997/98 was $111,645. The proposed budget for 1998/99 is $118,325. Roads & Streets Goals include: · Monitor and develop work order program. · Implement Sidewalk Restoration Program. · Conduct study of restoration costs and efficiency. The total budget for 1997/98 was $889,709. The proposed budget for 1998/99 is $1,088,572. Library Goals include: · Provide patrons with up-to-date accurage information and access to high demand materials with assistance from courteous well-trained and service-oriented staff, · Maintain attractive user-friendly facilities. · Expand participation in cooperative networks. The tota budget for 1997/98 was $1,319,327. The proposed budget for 1998/99 is $1,304,866. Recreation Goals include: · Conduct community surveys to evaluate customer service. · Establish a Scholarship/Volunteer Bank Exchange. · Increase Hester Center Security · Enclose breezeway · Security guard contract · Expand Special Events · G.A.L.A. and Black Awareness Day Strategic Planning Teams Th total budget for 1997/98 $1,929,318. $2~176,217. was The proposed budget for 1998/99 is Parks Goals include: · Complete median projects on North Congress Avenue, Boynton Beach Boulevard and Hypoluxo Road. · Improve irrigation and landscaping at Sara Sims Park. MEETING MINUTES SPECIAL CTI'Y COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 · Improve baseball fields at Little League, Pence and Galaxy Parks. The total budget for 1997/98 was $2,079,755. The proposed budget for 1998/99 is $2,714,337. Utilities Goals include: · Complete site improvements at East Water Treatment Plant site. · Advertise bids and begin construction of stormwater improvements in downtown area. · Improve customer information needs. · Increase staff development. The amended revenue for 1997/98 for the Water & Sewer Revenue Fund was $22,444,342. The total anticipated revenue for 1998/99 is $24,339,699. EXPENDITURES 1997/98 1998/99 Cashiering/Reception 117~778 120~034 City Hall in the Mall 33~705 59f480 Water Distribution 1,172,456 lf327~778 Public Water Operations 2,272,645 2,429,530 Public Water Maintenance 814~170 818~045 Sewage Collection 834~548 1~046~700 Utility Pumping Stations lf393~948 1~651~376 Sewage Treatment 2~215~000 2f215~000 Laboratory Services 337,930 353~720 Utility Construction 331,153 451,658 Utility Administration 1~450~278 1~543~656 Customer Relations 486~558 597f631 General Admin-Utility 2~841~804 2~899~912 Stormwater Maintenance 484~714 519~915 Non-Departmental 4,405,000 4,420,000 Debt Service 3,252,655 3,885,155 Golf Course Goals include: · Create employee bias towards customers through our "Very Important Player Program'; Ranger Reward Program, and "Never Say No to a Customer Program". · Create an attractive front entranceway. The amended budget for the 1997/98 Golf Course Fund was $2,158,951. The anticipated budget for 1998/99 is $2,227,617. 9 HEETZNG MINUTES SPECIAL CITY COt4HISSION BOYNTON BEACH~ FLOR/DA 3ULY 27, 1998 EXPENDITURES 1997/98 1998/99 Administration 564,470 588,859 Maintenance 817,689 857,653 Carts 182,532 165,722 Debt Service 594,260 615,383 Sanitation Goals included: · Expand garbage cart system in remaining neighborhoods. · Increase commercial and residential recycling in City. · Continue successful development of employee team concept to improve customer service and efficiency of operation. The total revenues for 1997/98 were $6,664,001. The anticipated revenues for 1998/99 are $6,183,634. Hass Transit Goals included: · Develop a charter-type transportation service. · Expand the ridership of the Shopper Hopper through advertising. · Expand services to after school, Civic Center and Welfare-to-Work programs. The total revenues projected for 1997/98 are $140,593. The anticipated revenues for 1998/99 are $251,508. The expenditures for the transpOrtation program for 1997/98 were $140,593. The expenditures for 1998/99 are proposed at $251,508. Vehicle Service Fund Goals included: · Streamline preventative maintenance process for the fleet. · Upgrade current fleet by developing a backup vehicle pool, using alternative fuel systems and earlier replacement of vehicles. · Continue successful development of employee team concept for more efficient floor operations. The; revenues for 1997/98 are $4,618,503. It is anticipated that the reven~Jes for 1998/99 will be $6,436,167. 10 r MEETING MINUTES SPECIAL cTrY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Warehouse Fund Goals included: · Assist in implementing H.T.E. Software. , Convert central receiving to new software. The total budget for 1997/98 is $181,615. The proposed budget for 1998/99 is $195,527. Community Redevelopment Fund GOals included: · Develop an education plan for citizens. · Increase funding via outside sources. · Develop the area economically. The total budget for 1997/98 was $606,793. The proposed budget for 1998/99 is $587,150. Risk Management Goals included: · Implement the Risk Management Information System (RMIS) · Implement risk financing program which reduces cost of risk while maintaining acceptable level of risk to City. · Implement in-house claims management function. For this current fiscal year, the Self-Insurance Fund has $2,235,200. The fund will have $2,235,421. Recreation Program Revenue The total revenues for 1997/98 were $618,297. The proposed revenues for 1998/99 are $640,100. Capital Improvements There are two main projects budgeted in this account for the next fiscal year. They are the Gateway Boulevard project and the radio system. The first payment of $1,865,00 is due in the next fiscal year. Total CIP expenditures amount of $2,365,000. 11 MEETING MINUTES SPEC:IAL cI-rY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Local Option Gas Tax Fund We expect to receive $1,295,000 during this fiscal year. It is anticipated that we will receive $I,282,800. This money funds the resurfacing of our roadways. 1992 General Obligation Bond This year's payment is $1,060,017. The payment for 1998/99 will be $1,052,552. 1993 Public Service Tax Bond The Public Service Tax Debt Fund for fiscal year 1997/98 is $3,197,278. For fiscal year, the proposed Public Service Tax Debt Fund will be $3,076,058. Discussion Mayor Taylor noted that the City of Boynton Beach spends more on public safety (55%) than we receive from ad valorem taxes (46%). He enumerated the City Commission's goals for fiscal year 1998/99 as follows: · Adopt the Visions 20/20 Master Plan · Fund Year i Implementation Strategy · Complete Architecture for Excellence Training · Enhance Citizen Contacts through Expanded Communications Programs, Office Visits and Citizens Action Center at City Hall in the Mall. · Bi-annual Town Meeting · Code Revisions to create overlay zones, enhance landscape and signage requirements · Create historic preservation program · Increase emphasis on code enforcement and nuisance abatement activities. City Hall Commissioner Denahan requested clarification of the non-operating expenses. Ms. Reese explained that the non-operating expenses cover contingencies. This fund covers unexpected items that are not budgeted. There is $200,000 in the contingency fund. In response to Vice Mayor Jaskiewicz, Ms. Reese explained that we are creating a transfer that will eventually go to the Vehicle Service Fund. That fund will take care of the City's vehicle needs. This is a three-year program. The City Hall account is a non-departmentalized account. We contributed $700,000 last year and intend to contribute $700,000 and will contributed $700,000 this year and next year. 12 *should read, "He enumerated the the City Commission's goals for fiscal year 1998/99 as recommended by the City Manager as follows:" MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Police Commissioner Denahan requested clarification of the "Other Contractual Services" under the Police budget. Major Cummings explained that this covers a wide variety of items including miscellaneous charges. Commissioner Denahan specifically questioned the figure of $33,000 for miscellaneous. Major Cummings explained that this money may not be used. Tf there are no unanticipated expenses, the money will be returned. ]:f radar guns require repairs or cars need calibration, these funds are used. Commissioner Denahan expressed concern about the COPS being Cummings agreed that most of the cars have more than 130,000 miles. paid $14,000 to fix just one of the c~ars being used in the program. substandard. Major The Police Department Mayor Pro Tern 'I~llman questioned why the excess money in "Other Contractual Services" could not be used for the COPS cars. These miscellaneous funds should not be returned to the budget if the funding is needed in another area. Major Cummings explained that the $33,000 being proposed would be used. The COPS program grew so rapidly that it was necessary to use cars that were going to be auctioned off. we now have ten COPS cars. The Police Department anticipates replacing seven of those vehicles. The Department would like to purchase seven additional cars with funds in this current year's budget. Vice Mayor .laskiewicz suggested purchasing inexpensive new cars rather than using old cars that require costly repairs. Major Cummings said the City is investigating leasing vehicles from Saturn. ]:f seven cars are leaSed this year, we would spend $15,876 for the year. Maintenance would not be included in the lease agreement. MaYor Taylor reminded the Commissioners that this program began last year with the worst vel~icles that were available, Additional funding has been included in the budget to purchase Po lice vehicles so that some of the COPS vehicles can be replaced. We will continue to do this as the Police fleet is updated. MaYor Pro Tem Tillman recommended that funds be placed in areas where they will be useful. Hei does not want this money sitting around and then returned to the budget. He urged every department to use every dollar effectively and efficiently. commissioner Denahan suggested designating a specific fund for these vehicles so that wh~atever alternative is selected, an exact methodology for payment will be in place. 13 MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 27, 1998 Fire Commissioner Denahan requested an update on the new equipment anticipated for purchase in the Fire Department. Chief Bingham explained that there are a number of areas with regard to firefighting equipment that have needed replacement. Those concerns have been addressed in the budget in terms of extrication equipment, new equipment for the technical rescue team, as well as the necessary equipment to put the new Quint in service. A transport ambulance is being replaced. One of the department's objectives is the incorporation of a fourth ALS transport unit. As a result of the purchase of the Quint, the department will be able to put that fourth unit on the road. Other vehicles being replaced are two inspectors' vehicles. Planning & Zoning Vice Mayor Jaskiewicz questioned whether or not the clerical needs of the division are being met. This division was short clerical positions and this budget has cut out one clerical position. City Manager Willis advised that a comprehensive review of Development Department is in progress. ViCe Mayor .laskiewicz pointed out that she preferred to see the line item budgets so that many of the questions that arise can be answered prior to the presentation. Mayor Pro Tem Tillman said he was very happy to see the employee incentive program come on-line last year. He inquired if this program will be increased this year. He feels this is a very positive program that benefits the City. City Manager Willis reported that there is a $5,000 award to be split among projects. The program will continue. She is considering tying these awards back to department that write and successfully obtain grant money for projects. Roads & Streets Vice Mayor .laskiewicz expressed concern about the sidewalk and street program. She questioned how much of the operating expenses are being devoted to that program. Larry Roberts, Public Works Director, said some of the existing funds that were used for concrete work were combined with the amount estimated for this year. The additional amount is approximately $35,000. Tt is believed the program will cost between $50,000 and $60,000 in materials for the upcoming year. That funding is included in the operating expenses. Mr. Roberts believes 300' of sidewalk a week can be done. 14 MEETING MINUTES SPECIAL CITY COMMISSION BOYNTON BEACH, FLORIDA .1ULY 27, 1998 Recreation Commissioner Denahan requested an explanation of the increases in capital outlay. Melody Green advised that the most significant increase for $75,000 is for a breezeway enclOsure at Hester Center. Tn addition, the courts at the Racquet Center will be retrofitted to a hyrocourt system for $32,000. An electric rolling gate, connected to Dispatch, will be installed at Hester Center for $6,936. Stadium resurfacing of two other courts amounts to $7,200. Four hand-held radios for the special events crew will be purchased. Tn addition, there will be an ATV replacement for the lifeguard marine safety operations and purchases of soccer balls, air hockey tables, a lettering machine for the Art Center and electricity at the lifeguard towers. At Mayor Taylor's request, Ms. Green explained that the roll-down gates at Hester Center have been vandalized and need replacement. There have been attempts to pry into the doors resulting in repairs to the door locks on several occasions. The trellis area along the side of the building is being used by youth to climb onto the roof. By enclosing the area, the trellis area will be eliminated. There will be double doors at the front of Hester Center. Tnside the doors, there will be a circular information area. There will be only one way in and one way out. The roll-down gates will be replaced by double metal doors; thereby enclosing the entire area. The air conditioning ducts will be extended. Ms. Green explained that Bill DeBeck suggested the $75,000 figure based on estimates. The electric gate will allow the Police to activate it through Dispatch in order to drive in and through the facility. This will provide additional security. The new construction phase has resulted in much-improved lighting. Tn addition, the City has contracted with a security company to provide an extra patrol during heavy programming times. Tn addition, Community Service Officers are stationed at Hester Center. Commissioner Denahan asked Ms. Green to explain the difference of $52,000 in non-operating expenses. Ms. Green said that when the City applied for the Children's Services Council grant for Latchkey, we were required to provide funding. The Commission granted permission for the additional amount of $43,672. The City continues to receive the CSC grant funds for the Latchkey program and five additional aides from Rolling Green School. Parks Vice Mayor ,laskiewicz expressed concern about the proposed median for Hypoluxo Road. She is in favor or this work, but feels we should attempt to enter into an interlocal agreement with the Town of Hypoluxo since this median borders both cities. She recommended cutting the amount by 50%. John Wildner advised that there have not been any discussions about an interlocal agreement with the Town of Hypoluxo. However, he offered to pursue that issue with them. Mayo~ Taylor questioned why the City would landscape a County road. Mr. Wildner explained that We do both County and State roads. We plan to seek grant funding where we will provide a 50% match. 15 [4EET~NG r4?NUTES SPEC'rAL CZ'FY COMM]~SSZON BOYNTON BEACH~ FLORIDA 3ULY 27, 1998 Mayor Pro Tem Tillman was not in favor of taking any money out of the allocation. He suggested that we ask the Town of Hypoluxo to participate. However, this is a gateway to our City that must look good. The City has long been improving medians on State and County roads. He recommends maintaining the allocation for this median improvement. Mayor Taylor agreed that attempts should be made to secure an interlocal agreement with the Town of Hypoluxo. :If we are successful, the money that has been allocated can be used to landscape another area in the City. In response to Commissioner Denahan, Mr. Wildner advised that irrigation improvements are planned for Sara Sims Park. :In addition, large shade trees will be planted, and trash cans will be! put in place. With regard to outfield improvements, Mr. Wildner said Little League Park will be resodded, regraded and leveled. The entranceway at Forest Hill Park will be addressed with additional sod. Resodding the entire location would cost hundreds of thousands of dollars. With respect to site acquisitions for the south end of the City, Mr. Wildner explained that the biggest problem being encountered is the lack of sites to acquire. There were a couple of potential sites, but the property owners were not interested in selling the land. MaYor Taylor was pleased that shade trees would be planted in our City parks. Utilities Mayor Taylor asked for clarification with regard to the Meter Readers. Mr. Sugerman explained that the Meter Readers used to report to the Finance Department. They were transferred to Utilities last year. The Meter Reader crew has decreased in size by one. Mayor Taylor remarked that staff did a tremendous job in making the budget workable. However, when a line item budget was presented, it was easier to understand why there were increases. He feels it might be wise to go back to a line item budget because it is easier to understand the numbers. City Hall in the Mall Vice Mayor ~laskiewicz asked for clarification of the rental fee. Mr. Sugerman explained that he is in the process of negotiating with the Mall. He was not prepared to say the rental fee would be zero, but he believes we have a good chance of getting the fee to zero dollars. Twenty-four thousand dollars has been put in the budget to cover a $2,000 per month rental fee in case Mr. Sugerman is not successful in negotiating the zero rental fee. Golf Course Commissioner Denahan questioned whether the controversial dollar value associated with the sign was included in the budget. 16 MEETING MTNUTES SPECIAL CZ'l'Y COMMI'SSt'ON BOYNTON BEACH~ FLOI~DA 3ULY 27, 1998 Freda DeFosse advised that the figure is included in the Golf Course~ Capital Improvement budget. Mass Transit Vice Mayor .laskiewicz asked why the budget for mass transit is back up to what it was 1996/97 when we cut the service since that time. Mr. Roberts explained that staff identified several areas to move the transportation unit into. Several neighborhoods charter buses to go on trips. VRG spends $32,000 for bus trips each year. He would like to provide that service. Public Works budgeted for a new bus but recently learned that a program in West Palm Beach may not be funded next year. Tf it is not funded, Palm Tran could provide two buses for $10 per year. Mr. Roberts added that the extra funding is for the expansion. Tf the City does not get the new buses, we will not hire the driver. Mayor Taylor said he would be willing to listen to the proposal, but has a lot of concerns about the City's liability in providing a charter-type service. Other Ttems Vice Mayor Jaskiewicz requested that the Finance Department track the sales tax to determine whether or not there is an increase in our revenues when the zip code changes take place. Mayor Taylor said that although he would like to see more detail, he was very pleased with the budget as presented. The fact that we are going to the roll-back rate sends a message to the community. He was very concerned three years ago when there was a very small contingency. Because of the type of management we have in the City, we can look at better employee raises than we have had in a number of years. Even though we are taking on many new projects, the is comfortable about where the money might be available to do these projects. He requested that the City Manager express his appreciation to staff. :In response to Vice Mayor ,laskiewicz, City Manager Willis advised that the City of Boynton Beach has a $6 million reserve. Tn 199:[, there was a deficit fund balance. RESOLUTZON ADOP'TZNG A PROPOSED MZLLAGE RATE FOR F'rSCAL YEAR 1998-99 AND SEI-rZNG DATE, T'rME AND PLACE OF F'rRST PUBLTC HEARZNG Attorney Cherof read Proposed Resolution No. R98-:L27 by title only: Motion Vice IVlayor .laskiewicz moved to approve. Commissioner Denahan seconded the motion that carried 4-0. (Commissioner Titcomb was not present for the meeting.) The first budget public hearing was set for September 2, 1998 at 6:30 p.m. 17 MEE'I'~NG MI'NUTES SPECI'AL CI'TY COMMI'SSI'ON BOYNTON BEACH, FLOI~DA 3ULY 27~ 1998 C. AD3OURNMENT There being no further business to come before the City Commission, the meeting properly adjourned at 8:25 p.m. ATTEST: Cit~Clerk C:[-I-Y OF BOYNTON BEACH Commissioner 18