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Minutes 07-21-98 MTNUTES OF THE REGULAR cTrY COMMTSSI'ON MEE'I'~NG HELD i'N COMMTSSI'ON CHAMBERS, CI'TY HALL, BOYNTON BEACH, FLOR~DA~ ON TUESDAY, .lULY 21, 1998 AT 6:30 P.M. PRESENT Gerald "Jerry" Taylor, Mayor Shirley .laskiewicz, Vice Mayor Henderson Tillman, Mayor Pro Tom .~amie '~tcomb, Commissioner Nellie Denahan, Commissioner Kerry Willis, City Manager Michael Cirullo, Assr. City Attorney Sue Kruse, City Clerk T. OPENZNGS: Call to Order - Mayor Jerry Taylor Tnvocation - Reverend Rick Riccardi, Police Chaplain Pledge of Allegiance to the Flag led by Vice Mayor Shirley .laskiewicz Mayor Taylor called the meeting to order at 6:35 p.m. Reverend Riccardi offered the inVocation, followed by the Pledge of Allegiance to the Flag led by Vice Mayor .laskiewicz. D. Agenda Approval: 1. Additions, Deletions, Corrections viCe Mayor .~askiewicz requested the addition of Item III.A.3, "Post Office Update'; Ttem X.B, "PUrchase of Lucille & Otley's for Possible Senior Center'; and Item XTI-B, "Negotiations with Ocean Ridge". She also requested that Consent Agenda Item 1¥-B.2 be removed from the Consent Agenda for public information. MaYor Taylor announced that the applicant for Item 1Y-D.1 has requested a postponement until th~ August 18, 1998 City Commission Meeting. Mayor Taylor requested that Consent Agenda Items 1¥-E and IV-H be removed from the Consent Agenda for clarification. M~Yor Taylor requested the addition of Item X-D, "Boynton Terrace Apartments". Ci~ Manager Willis requested that Consent Agenda Item IV-.1 be moved to City Manager's Reiport as Item V-A. She also added Item B, "Update on Greenways Project", and Ttem C, "FOllow up on Bay Club Recommendation". AsSistant City Manger Sugerman requested that the language in Consent Agenda Item 1¥-I be changed to eliminate the word "Final". The request should read: "Approve Change Order #2 in,he amount of $27,862.33 for Interstate Engineering Corporation for the West Water Treatment Plant Expansion". MEETING MINUTES REGULAR cz'rY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 2. Adoption Commissioner Denahan moved to approve the agenda as amended. Commissioner '~tcomb seconded the motion that carried 4-0. Mayor Pro Tem -~llman had not yet arrived. IT. ADMINISTRA'r~VE: A. Accept resignation of Eric Schnetzer, Community Relations Board, Regular Member Commissioner Titcomb moved to accept the resignation of Eric Schnetzer with regret. Vice Mayor ]askiewicz seconded the motion that carried 4-0. (Mayor Pro Tern Tillman had not yet arrived. MaYor Pro Tem Tillman arrived at 6:42 p.m. B. Appointments to be made: ApPointment ToiBe Made Length of Term Board Expiration Date IV Tillman Bldg. Bd. Of Adj.& Appeals Alt i yr term to 4/99 TABLED-2 MayOr Taylor* Code Compliance Board Alt i yr term to 9/98 TABLED 3 IV Tillman* Community Relations Board Alt i yr term to 4/99 TABLED 3 MayOr Taylor Community Relations Board Reg 3 yr term to 4/000 Mayor Taylor Eucation Advisory Board Stu i yr term to 4/99 TABLED 2 Mayor Taylor moved Sheila White from an alternate position on the Community Relations Board to a regular position on that board. MOtion Commissioner Denahan moved to approve the appointment and table all appointments. Vice Mayor ]askiewicz seconded the motion that carried unanimously. remaining III. ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: Special City Commission Meeting - Monday, July 27, 1998 @ 6:30 p.m., Commission Chambers to review 1998/99 Proposed Budget MaYor Taylor made this announcement. Dedication of the Hester/Palmetto Greens Park Construction - August 1, 1998 @ 10:00 a.m. 2 MEETING MINUTES REGULAR CTrY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 Mayor Taylor made this announcement. 3. Post Office Update - Vice Mayor Shirley 3askiewicz Vice Mayor 3askiewicz reported that she spoke with Karl Shuck and learned that a survey of the residents will be conducted effective November 1St, Because we have been promised action in the past that has not been forthcoming, Vice Mayor 3askiewicz requested a written commitment that this would happen. The letter that a customer survey will be taken, and if the survey shows the community supports the change, the zip code boundaries will be changed. Tf the community does not support this project, the boundaries will remain the same. The surveys will be distributed and customers will have 30 days to respond. Tf the community supports this effort, the change in zip codes will take place in May, :[999. ViCe Mayor Jaskiewicz urged everyone who lives in these Commissioners if they do not receive a survey in November. 50% majority is needed to effect the change. areas to contact any of the She reminded everyone that a Mayor Taylor commended Vice Mayor 3askiewicz for staying on top of this situation and working diligently to try to solve the problem. B. Presentations: 1. Presentation of final Visions 20/20 Report- Henry Tier Since iVlr. Tier had not yet arrived, Mayor Taylor moved to Consent Agenda. AT THIS POINT, MAYOR TAYLOR INTRODUCED MR. DOUG MC DOUGAL. DOuq McDouqal, President & CEO of MST, announced that MST closed the deal on QUantum Park this morning and now owns the property. Mayor Taylor expressed excitement about this deal and knows MST is very aggressive in promoting Quantum Park. The City is already reviewing the plans for the MST headquarters building. IV; CONSENT AGENDA: A. Minutes: 1. Regular City Commission Meeting of July 7, :[998 Commissioner Titcomb moved to approve the minutes of the 3uly 7, :[998 meeting. Commissioner Denahan seconded the motion that carried unanimously. B. Bids - Recommend Approval - All expenditures are approved in the 1997-98 Adopted Budget *should read, "MacDonald" 3 **should read, "MFT" MEETI'NG MI'NUTES REGULAR CI'TY COMMI'SSI'ON BOYNTON BEACH, FLORZDA 3ULY 21, 1998 Award "PIPE F]:TTINGS AND ACCESSORIES" to various vendors as per staff's recommendation with an estimated annual expenditure of $2OO,OOO Award the "East Water Treatment Plant Site Improvements" to Select Contracting, ]:nc., in the amount of $716,952 (PROPOSED RESOL UTXON NO. R98-.~24) Item IV-B.2 was removed from the Consent Agenda for public information. C. Resolutions: Proposed Resolution No. R98-125 Re: Approving restoration surety in the amount of $3,608 for excavation and fill project the release of Guardian Storage Proposed Resolution No. R98-126 Re: Approving agreement for water service outside the City limits from World Savings and Loan Association D. Ratification of Planning & Development Board Action: Day Care Uses Accessory to Churches (Bishop Sylvester Banks) - Request to amend the Land Development Regulations, Chapter 2, Zoning, to allow day care as an ancillary function to a church located in R-l-AA zoning districts At ithe request of the applicant, Consent Agenda Item ~-D.1 has been postponed until the August 18, 1998 regular City Commission meeting. Quantum Corporate Park DRI- Lot 52 - (2400 Quantum Lakes Drive) - Request for site plan approval to construct a 60,753 square foot, three- story office building on 4.41 acres. E. Approval of Bills Item IV-E was removed from the Consent Agenda for clarification. : F. Approve the "Surplus Vehicle List" as submitted by staff and allow the selling of same - Approve declaration of vehicles as surplus Award a three-year audit service contract to Ernst & Young, LLP for the fiscal years ended 9/30/98, 9/30/99 and 9/30/2000 in the total amount of $250,500 MEET'ZNG MrNUTES REGULAR cI'rY COMM'rSSTON BOYNTON BEACH, FLOR/DA 3ULY 21~ 1998 Item IV-H was removed from the Consent Agenda for clarification. Approve Change Order (Change Order #2) in the amount of $27,862.33 for Interstate Engineering Corporation for the West Water Treatment Plant Expansion Approve acceptance of proposals for Community Development Block Grant funds as sub-recipients: Economic Development (Construction Management Institute of Florida, Inc.) $24,000; .lob Training (Local Initiatives Support Corporation) $25,000; Family Development (Palm Beach County Health Department/Boynton Beach), (Community Life Care Center- Recommending staffing 11/2 persons) $40,858; Community Caring Center of Boynton Beach, Inc. $8,000; and Administrative (Housing Opportunities Project for Excellence, Inc.) $10,000 (Provide Fair Housing Strategies Components as required by HUD) Item IV-] was moved to V-A. MOtion Vice Mayor .laskiewicz moved to approve the Consent Agenda with the exceptions of Items B.2, D.1, "E'; "H'; and "3". Commissioner Denahan seconded the motion that carried unanimously. cONSENT AGENDA 'rTEMS FOR D'rscuss'roN: B-2. Award the "East Water Treatment Plant Site Improvements" to Select Contracting, Inc., in the amount of $716,952 R£$OZI, O2~ON NO. R98-.~24) For the edification of the public, Vice Mayor .laskiewicz reported that this item deals with the improvements being made to the East Water Treatment Plant. The City has received numerous complaints about the lack of aesthetics at this site. The improvements will be obvious very shortly. MOtion Commissioner Titcomb moved approval. Commissioner Denahan seconded the motion that carried unanimously. E. Approval of Bills Mayor Taylor asked for clarification of a bill in the amount of $35,670.44. Chuck Magazine, Risk Manager, advised that this is a payment to outside counsel with respect to the case of Villano vs.i the City of Boynton Beach. This case resulted in a two-week trial wtih a lot of expenses beiing incurred. It is anticipated that there will be one more payment due to counsel. The trial is bow complete. The City lost the case, but the judgment was much less than anticipated. MEE'r~NG Mi'NUTES REGULAR CZTY COMMTSSTON BOYNTON BEACH~ FLORIDA 3ULY 21, 1998 There will be future discussions regarding whether or not to appeal the decision. The bill was reviewed and approved by the City Attorney's Office. Motion Commissioner Denahan moved to approve. Vice Mayor ]askiewicz seconded the motion that carried 5-0. Approve special event permit for use of a designated area of Oceanfront Park on July 22nd by the Four Seasons Resort for a staff celebration Mayor Taylor expressed concern because the Commission was being asked to consider this event for approval on the evening before the event is to take place. He feels the City is being put in a very bad position because all preparations must be in place for this event to happen tomorrow. Melody Green, Recreation Superintendent, explained that the request was received late. Based on approval from the Commission in 1991/92, staff has the authority to approve permits for use of Oceanfront Park as well as the restaurant facilities. Staff approved that portion of the request. However, a permit was required in order for Four Seasons to serve beer. Staff does not have the authority to approve such a request. Four Seasons Resort was informed of this sitUation and given two options: 1. They could not have beer at the event; or 2. Wait to see what the Commission decided and still have the event. Four Seasons accepted those terms. Mayor Taylor explained that two weeks ago, a special events permit was considered and apProved. However, at that time, it was made clear that the Commission would be making the decisions on special events in the City. The City Commission needs to look at the Resolution that gave staff the authority to approve special events. Mayor Taylor feels the Commission must take the responsibility for these events. ViCe Mayor .laskiewicz expressed concern that there was no back-up material included in the packet other than staff comments. Ms to re( op In loc the Green explained that the Four Seasons Resort is in the Palm Beach area. They have agreed pay 100% of the costs associated with the event. The Leisure Services Department has a and charges policy manual that was approved by Resolution. The Department has been ~rating under that Resolution. response to Mayor Taylor's question, Ms. Green advised that the Four Seasons Resort was king for another facility for the picnic for the employees. Innovative .Leisure has worked with City in the past and made the initial contact. 6 MEETZNG MINUTES REGULAR CZ'fY COMMISSION BOYNTON BEACH~ FLORZDA .1ULY 21~ '1998 Mayor Taylor is not opposed to this request. However, he feels requests of this nature should be brought to the City Commission for approval. Mayor Pro Tem Tillman is concerned that this was submitted late and there is no back-up material. He would not like to see this request move forward because the Commission has not had the proper amount of time to review the request. Mayor Taylor referred to the agenda memo where the applicant agreed to cover 100% of the costs for a Boynton Beach Police Officer, an additional beach security attendant and a Parks DiVision crew member. Ms. Green explained that the Parks Division crew member will be doing additional work and will be paid overtime. Mayor Taylor asked for clarification of "rentals as necessary". Ms. Green said Four Seasons Resort was looking at the possibility of renting additional tents. They have opted not to do that. Mayor Taylor does not feel City staff should be involved in having to rent tents unless it is for a City function. :It is the applicant's responsibility. City Manager Willis offered to bring all future special events permit requests to the City Commission. She further advised that the legal department is researching this issue and will bring forward an Ordinance on first reading at the next meeting. Commissioner Titcomb questioned when staff received this request. Ms. Green advised that the request was received a few weeks ago. However, staff was barely able to make the agenda deadline. Commissioner Denahan felt this was an opportunity for Boynton Beach to become a destination and to show we are a user-friendly city. She recommends moving forward with this request as long as our expenses are covered 100%. Tn the future, she requested that these requests be expedited so that the Commission is more aware of what is happening. MOtion Commissioner Denahan moved approval. Mayor Pro Tem Tillman felt this request had nothing to do with being a user-friendly city. He feels the issue is setting policies and adhering to those policies. Mayor Taylor agreed. However, he feels the applicant's need to know that they must apply in advance of an event. At this point, he does not want to make an example of this applicant. MaYor Taylor explained that there must be a time limit that is adhered to unless there is an undue circumstance. While Commissioner 'l~tcomb felt it was important for the City to look good, he agrees the process needs to be refined. He is supportive of moving this request forward. MEE'n;NG MTNUTES REGULAR CZTY COMMTSSTON BOYNTON BEACH~ FLORZDA 3ULY 21~ 1998 Commissioner Titcomb seconded the motion. Vice Mayor .laskiewicz pointed out that the Commission's concern was with the procedure. Tt would be very embarrassing for the City to deny this request at this late date. In the future, she would expect to approve such requests in advance. The motion carried unanimously. V. CI'TY MANAGER'S REPORT: Approve acceptance of proposals for Community Development Block Grant funds as sub-recipients: Economic Development (Construction Management Institute of Florida, Inc.) $24,000; 3ob Training (Local Initiatives Support Corporation) $25,000; Family Development (Palm Beach County Health Department/Boynton Beach), (Community Life Care Center- Recommending staffing 11/2 persons) $40,858; Community Caring Center of Boynton Beach, Inc. $8,000; and Administrative (Housing Opportunities Project for Excellence, Inc.) $10,000 (Provide Fair Housing Strategies Components as required by HUD) City Manager Willis advised that Wilfred Hawkins chaired the committee to accept proposals for the Entitlement Program under the CDBG funds for sub-recipient programs as listed. Wilfred Hawkins, Manager of Support Services, advised that the City of Boynton Beach is an Entitlement City and has functions that are part of the services provided by the federal government. The consolidated plan noted items we agreed to do. The major categories are: 1) job Creation; 2) Family Services; and 3) Park Facilities. The City was a subrecipient of the County. Their process was very good and we adapted it to our process. We developed categories that all proposals would be judged under. The categories are: 1. Benefit to Low/Moderate Income Persons - 5 pts. 2. Benefit to Target Areas - 10 pts. 3. Activity Need and Justification - 20 pts. 4. Cost Reasonableness and Effectiveness - 10 pts. 5. Activity Management and Implementation - 20 pts. 6. Experience and Past Performance - 20 pts. 7. Matching Contribution - 20 pts. 8. Self Sufficiency - 5 pts. 9. Application Completeness - 5 pts. The City advertised announcements of availability of these funds and interested parties picked upiand filled out applications. The committee was formed and a point system was developed. (See above) Using the point system, the committee arrived at a distribution of the funds. Mri Hawkins confirmed for Mayor Pro Tern llllman that anyone who did not participate in the process would not be able to access CDBG funds. viC~e Mayor .laskiewicz questioned whether current staffing was included in the proposals. Mr, HaWkins responded affirmatively and explained that a proposa s outlined staffing needs. HEE'I'ZNG HZNUTES REGULAR CZ'I'Y COHMI'SSZON BOYNTON BEACH~ FLORZDA 3ULY 21, 1998 Vice Mayor _laskiewicz questioned whether current staffing was included in the proposals. Mr. Hawkins responded affirmatively and explained that all proposals outlined staffing needs. Octavia Sherrod, Program Specialist, reported that staff recommends the Local :[nitiatives SUpport Corporation for the job training component of the program. Their request was for $50,000. For fiscal year 1997/98, $25,000 was allocated. Staff will recommend that the additional funding for this year be taken from fiscal year 1998/99. L:[SC will provide training for underemployed and unemployed individuals using neighborhood delivery for construction- related activities for pre-aprenticeships. :[t is anticipated that 30 jobs will become available. The total project cost is $125,000 of which 40% of the funding was requested from the City. The Construction IVlanagement Institute will deliver the economic development component. They will be housed in our downtown area in a 1,500 square foot building. Their request was for $50,000. Staff recommends an allocation from fiscal year 1997/98 and 1998/99 to fulfill that request. They will train and nurture new enterpreneurs in the establishment and operation of itheir companies to achieve a high level of success for upstart businesses. The total cost was $138,644. Their request for $50,000 was only 30% of the cost of delivery. The Palm Beach County Health Department and the Boynton Beach Community Life Center will deliver the family development services component. Their request was originally for $71,000. They will provide support staff for necessary guidance to ensure maternal health, economic self-sufficiency for the new Welfare-to-Work program. This program will also address health anU school readiness for children of very Iow and Iow-income families. These services will provide followup and monitor education. Staff recommends allocating $40,858 that will support 11/2 staff people. This will cover a caseload of 150 families. Their request was 48% of their prOjected cost of $102,000. The Community Caring Center already provides health assistance for families without homes. Their request was for $8,000 to continue to provide services for 375 families providing food programs, emegency shelter and utility bill payments for elderly, disabled, welfare recipients and underemployed. The total cost of their program is $160,000. Their request was only 4% of their total program cost. With respect to administration, staff recommends Housing Opportunities Project for Excellence (H;O.P.E., :[nc.). They will coordinate our action plan to assist in overcoming impediments for fair housing, and provide a required analysis of the impediments. This is a H.U.D. required component. This organization does this throughout Palm Beach, Broward and Dade Counties. Pallm Beach County and the City of Delray Beach are currently funding H.O.P.E. Commissioner Denahan questioned why the .luvenile Transition Center, :[nc. was not awarded anY of the funding. Ms. Sherrod explained that staff carefully evaluated their program. While staff believes they have a good idea, there is a problem with the concept on paper. Staff intends to work with them and they will be able to apply next year. :[n iresponse to Mayor Pro Tem 'rillman, Ms. Sherrod explained that there is a monitoring process associated with this program. Tn addition, we will be able to see delivery of the MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 whether they are meeting the objectives. H.U.D. will audit the programs. Tn addition, we will be doing on-site inspections. All of the programs are local programs. No one will get any of the money unless they report to us and the reports are satisfactory. Mayor Taylor questioned whether there would be any duplication of programs offered by the City. Ms. Sherrod explained that the City does not provide any of the services in the proposals. The federal government looks for partnerships so that 100% of the financial burden is not on the municipalities. Motion Commissioner Titcomb moved to approve Item "J". Mayor Pro Tem Tillman seconded the motion that carried unanimously. B. Update on Greenways Project City Manager Willis announced that staff supports and recommends the formation of a greenways team. Wilfred Hawkins, Manager of Support Services, advised that staff felt Mike Fitzpatrick made an excellent recommendation regarding greenways at the last meeting. Staff had already been looking at greenways grants and felt this would be an excellent way to incorporate community involvement in a staff process. Melody Green, Recreation Superintendent, reported that a project team consisting of prOfessionals including City staff, community members, State Fish and Game, Department of Natural Resources, Department of Environmental Protection, Sierra Club, Chamber of Commerce and Recreation & Parks Board members has been put together with a lifespan of two years. This team will complete the work responsibilities and operate as part of the Recreation & Parks Board. The team will report to that board and the Leisure Services Department. Greenways are connected green spaces such as parks, nature preserves and trails. Greenways prOVide a network of connected and protected green space for walkers, cyclists and trail advocates. The purpose of the project team will be to identify green spaces in the area and come up with ways to connect them for recreation. They will be responsible for planning, seeking and writing grants, and making funding recommendations for future green space acquisition, conservation, preservation and inclusion into the greenway network system. The benefits of this program includes the fact that this ties in with the overa,]l City strategic plan to enhance green space. It also ties in with criteria for Ali-America City and Tree City USA pol~ential awards. This greenways plan will be modeled after the County's and State's greenways plan. There is an intent to make a greenways system extend from Maine to Florida. Commissioner Titcomb questioned whether this team would operate outside of normal City ho~rs. Ms. Green responded affirmatively, but added that City staff would use both staff and volunteer hours. 10 MEETING MINUTES REGULAR cx'rY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 Mayor Taylor supports the greenways project 100%. He pointed out that this is happening in England. Greenways provide pathways for wildlife. He feels it is good for the City to have a team that will combine with the efforts of the State and County. Commissioner Titcomb agreed with Mayor Taylor's remarks. He feels one of the by-products of this plan is beautification. Greenways provide natural beautification. Commissioner 'lqtcomb is hopeful the project team can identify acquisitional dollars for pocket parks in neighborhoods. Ms. Green advised that with the help of 1TS, a number of grants have been identified. The team is excited and will make an effort to apply for those grants. Mayor Pro Tem 'lqllman feels it might be beneficial to use some of our parcels of land as green space as opposed to developing them. Commissioner Denahan commended Mr. Fitzpatrick for this project and feels the proposal of a project team with a specified timeframe is an excellent idea. Consensus There was a consensus of the Commission to move forward with the establishment of a greenways project team. C. Follow up on Bay Club Recommendation This item deals with the potential acquisition of land. Staff needs to determine if there is a consensus of the Commission to move forward with the potential acquisition, move in another direction, or wait to see what the market does with the potential sale of the parcel to a private sector entity. Commissioner Titcomb questioned whether this item related to the other two items on the agenda in terms of the City available resources to acquire properties. City Manager Willis explained that we have sufficient funds for the acquisition of Lucille & Otley's over a two-year period. Funding for potential acquisition of Boynton Terrace has not been explored. We have had discussions with Bond Counsel regarding options available and the advisability of the City going through that process. Tt is premature to attempt to report at this time. Bond Counsel will report on this and recommend that this be dealt with in a separate workshop because of the complexity of the issue. During the Visions 20/20 presentation, a number of potential projects were discussed that woUld be funded in the millions of dollars. These projects need to be prioritized and staff would maike a recommendation to the Commission in conjunction with the budget process. A policy det~ermination would be necessary about purchasing the Bay Club to land bank. 11 MEETING MINUTES REGULAR CZTY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 make a recommendation to the Commission in conjunction with the budget process. A policy determination would be necessary about purchasing the Bay Club to land bank. Commissioner Titcomb questioned the asking price of the Bay Club. City Manager Willis advised that we have a range of values that go to the asking price in excess of $3 million. The City also has appraisals that set a range of value. Vice Mayor Jaskiewicz believes this is a very desirable parcel of property especially because the City owns the adjoining property. She would not support acquiring it and having to maintain it with no plan in place for its use. She would support its acquisition if the City could benefit from a revenue-generating activity in that building. Mayor Pro Tem ~llman feels it is worthwhile to acquire this property because of its location and its connection to other City property. This property can add to increased T.I.F. funds from an enlarged CRA. His only caution would be to review priorities to make sure a revenue- generating activity is put in place. Mayor Pro Tem '~llman feels the City must consider the priorities, the source of funding and whether this purchase would put a constraint on the City in terms of internal funds. Tf the answers to these considerations are positive, he would support moving forward with this acquisition. Reverend Charles Lyons, of Colonial Club, believes it is ludicrous for this City to consider buying the Bay Club when the exact cost of the Boynton Terrace property has not been determined. Reverend Lyons said Boca Raton owns Boynton Terrace. The costs to the Police and Building Departments have risen and raise concerns to the citizens. Mayor Taylor feels this is a very nice location; however, it is anticipated that a great many priorities will be outlined during the Visions 20/20 presentation. Cost factors and acquisitions will be involved. Mayor Taylor feels the acquisition of the Bay Club is an item that needs to be prioritized along with everything else. He would not be in favor of paying the asking price and the owner needs to know that. He would not support this acquisition at this time. Commissioner Titcomb agreed with Mayor Taylor's remarks. Although he feels the parcel is a "-'eWel" j , the City has spent more than $150,000 for a plan. Without a plan and an identification of what we are going to do with the property, we cannot do anything but wait until it is identified as a priority need. Mayor Taylor reiterated that perhaps the market will take care of this. AT THIS POINT, MAYOR TAYLOR ACKNOWLEDGED THE ARRIVAL OF HENRY ILER AND REVERTED BACK TO PRESENTATIONS, B. Presentations: 1. Presentation of final Visions 20/20 Report - Henry Iler Mri Iler apologized for his late arrival that was the result of bad weather in Broward County. 12 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLOR/DA · JULY 21, 1998 Mr:. Iler reported that working with City staff, there was agreement to highlight only a few items in the report to give the Commissioners time to review the entire report. Mr. Iler will provide an expanded presentation in a few weeks. The report contains the following: · The goals and objectives that were created at the beginning of the process. · A summary of the public participation process. · Tnformation on the socio-economic conditions · Area-by-area information that includes the Ocean District, the Marina Area, the Old Town 500 Block, Ocean Avenue Promenade, and Town Square and south. Tncluded are guidelines for special areas that are similar in some respects, but differentiate between the areas. · Martin Luther King Boulevard Land Use Plan, business incubator and traffic calming improvements. · Chapter 9 contains information relative to the Boynton Beach Boulevard gateway and a recommendation for urban design guidelines. · Chapter 10 includes neighborhood revitalization with recommendations for Block Grant dollars. · Chapter 11 deals with CRA expansion. The complete methodology including the Finding of Necessity of redevelopment is included. · Tmplementation Program and Marketing Strategy Mr, ][ler urged the Commissioners to review the document at their leisure and contact him or any one of the team members for assistance in reviewing the report. Vice Mayor .laskiewicz questioned whether or not it would be necessary to approve the document prior to moving forward with the expansion of the CRA. She referred to a newspaper article that reported in 1993, Delray Beach had a taxable income of $663,246 in their CRA. This year, they will receive $:[,429,634. Vice Mayor .laskiewicz is anxious to move forward with this expansion. Mri Iler explained that it is necessary to pass a Resolution or Ordinance that must be forwarded to Palm Beach County for their approval. There is no State approval process. The process takes approximately two to three months after County approval. Mr. Iler explained that there is a IS-day notification requirement prior to any hearing. This allows all taxing authorities time to attend the hearing and offer their comments. Commissioner Titcomb confirmed with Mr. Iler that the report recommends the City of Boynton Beach move forward with the expansion of the CRA. Mr. Iler recommended that the Community Redevelopment Agency convene on August 18th to address this issue. Mayor Taylor agreed that we would try to arrange this meeting for August 18th. If there is a problem, the CRA meeting would be delayed until the first meeting in September. The City Manager and City Attorney's Office will work on this issue. 13 MEE'I'~NG MINUTES REGULAR cTrY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, :t~,- ~ VI. PUBLIC AUDIENCE: Mike Bottcher, Chairman of the Greater Boynton Beach Chamber of Commerce, said, the Chamber strongly supports the Commission as they review and accept the Boynton Beach ViSions 20/20 Redevelopment Master Plan. The Chamber has been a part of the process from the beginning and is encouraged about the City's future. The. Chamber understands the document is a flexible guideline for progress. The Chamber will continue to work with City- initiated development and infrastructure improvements as well as private development efforts. Mayor Taylor said the City is anxious to have the business community's input as we move through this process. He thanked Mr. Bottcher for the Chamber's input to date. He looks forWard to continuing the partnership with the Chamber. Charlie Fisher, 8069 Stirrup Cay Court. pointed out that the City made an initiative to be customer driven. One of the ways of getting to that point was to re-evaluate the number of steps it takes to get things done. Tt is his opinion that staff should be empowered to make ce~ain decisions. He recommended re-evaluating the guidelines staff uses to approve special events rather than returning this decision to the Commission. Mayor Taylor explained that it is important for the Commission to be aware of special events beCause they might affect more than one government entity. The Commission should be responsible for the decision. Staff has been requested to review the guidelines and bring back a recommendation to the Commission. Dee Zibelli, 440 Ocean Parkway, said she spoke with staff about medians on Seacrest BoUlevard. She was told it would be very difficult to install medians because people would have to make a "U" turn and go into a two-lane highway. People have been doing this for years wi[hour medians in place. Therefore, there is no reason why medians cannot be installed. Ms. Zibelli feels this would be a very nice improvement to the area now that development in Quantum Park is in full swing. She requested that this issue be addressed before a final plan is adopted. Mayor Pro Tem Tillman explained that George Webb is talking about making Seacrest Boulevard a six-lane highway. Mayor Pro Tern Tillman worked to change his mind. Tn the future, they will be putting in curbs and medians on Seacrest. Commissioner Titcomb advised Ms. Zibelli that at the last City Commission meeting, staff was requested to contact County staff on the issue of beautification, medians and drainage on Seacrest Boulevard from border to border. Lee Wische, 1302 SW 18th Street, asked how he would be able to speak with Mr. :[ler about the master plan when only the Commissioners have copies of the books. When Mayor Taylor offered to provide a few copies available at City Hall for review by the public, Mr. Wische was not satisfied. Mayor Taylor offered to make copies available at the 14 MEE'I'ZNG MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 Library, City Hall and the City Manager's Office. He also offered to make his copy available when he has completed his review. Maurice Rosenstock, One Villa Lane, recommended making 10 copies available at the Library so that the public can check out the report for a period of four or five days. He further recommended that a few copies be made available at City Hall. Mayor Taylor agreed that copies of the report should be made available at the Library. Richard Malooley, 821 SW 36~ Avenue, said there is a problem with the Police patrols at the intersection of Mission Hill Road and Ridge Lane. He circulated a photo. He requested that a qualified individual check the stop sign for its need in that location. He feels it should be replaced with a caution sign or one that would give the right-of-way to the other traffic. Mr. Malooley, his wife, his daughter and his mother's caregiver have received traffic tickets at that stop sign even though none of them ran the sign. He feels this intersection is a great place for a Police Officer to fill a ticket book. He urged the Commission to re-evaluate this intersection. He further complained that some of the Police Officers are harsh and disrespectful. MaYor Taylor said the situation would be investigated. AT 8:25 I~.M./ MAYOR TAYLOR DECLARED A BRXEF RECESS. RECONVENED A T 8:381~. M. THE MEETXNG VII. . PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERF,II'TS Project: Agent: Location: Description: Lakeside Addition alley abandonment (Stein family) Gene Moore 907 North Federal Highway Request for approval to abandon a 20 foot wide alley 105 feet in length adjacent to the west property line of south ten feet of Lot 4 and all of Lot 5 and the north forty-five feet of Lot 6, block I of Lake Addition Gene Moore, agent, accepted the staff comments and thanked staff and the Planning & Development Board for their unanimous recommendation of support. This abandonment will allow the applicant to eliminate an eyesore and get an additional 20 square feet for another structure. All requirements for approval have been met. Bulent Kastarlak, Director of Development, recommended approval subject to access to the east by Bell South. Mr. Moore advised that he has already done this. Tt is recorded and was delivered with an easement to the City. 15 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA .1ULY 21, 1998 Motion Commissioner -fitcomb moved approval. Mayor Pro Tem Tillman seconded the motion that carried unanimously. VIII. BIDS: Motion Motion to deny the bid protest of Communications International, Inc. (TABLED ON 7/7/98) Commissioner Denahan moved to remove this item from the table. Commissioner 'lqtcomb seconded the motion that carried unanimously. City Clerk Sue Kruse read a letter from Alan S. Polackwich, Sr., of Clem, Polackwich & Vocelle, Attorneys at Law, dated 3uly 21, 1998, into the record as follows: "Re: Bid Protest of Bid #039-211-98/SP Our Client: Communications International, Inc. Our File No.: 2013.1144 Dear Ms. Willis: As things have developed, my client will not be able to attend tonight's City Commission meeting. Therefore, we would ask that the City Commission consider the contents of this letter, as well as my prior letters, in deciding upon C:[T's appeal. From documents which the City has previously provided to me, it is obvious that the major justification for selecting Motorola's bid, which is $99,855.10 higher than that of CTT, is because Motorola's system is perceived to be faster and more efficient. This perception is based upon IVlotorola's baud rate of 19,200 bits per second for each 25 kHz of spectrum, compared to CTT's baud rate of 9,600 bits per second for each ::[2.5 kHz of spectrum. As you are probably aware, the current direction of the FCC is away from the wide band spectrum used by Motorola (25 kHz) toward the narrower bands of 12.5 kHz used by CT:[, and even 6.25 kHz. As T understand it, there is nothing in the FCC regulations which prohibits the current use of the wide band spectrum (25kHz); however, the FCC is clearly setting new directions and standards for the future based upon the narrower bands. According to my client, the State of Florida and most local governments have recognized this trend, and most current requests for bids or proposals are based solely on the narrower bands. :[ have attached a copy of an Tnternet publication by Motorola itself, describing this trend. 16 MEET]:NG MTNUTES REGULAR C:rI'Y COMMZSSTON BOYNTON BEACH~ FLOR]:DA 3ULY 21~ 1998 Anyone selecting a wide band today must seriously consider the impact of that decision. By all appearances, upgrades, replacements or reconfiguration will be necessary in the future. For theSe reasons, it is respectfully submitted that the CTI system, based upon the narrower band of 12.5 kHz, is better suited for the future regulatory and industry trends. Thank you for your consideration of these issues on behalf of CII. Very truly yours." Marshall Gage, Police Chief, explained that the FCC guidelines refer to voice frequencies and not data frequencies. The guidelines cited are only a brief section of the guidelines. Tn another area, they specifically indicate that data frequencies are exempt. They further recommend that the wide band width is okay and will be grandfathered into those agencies that use the 19,200 baUd rate. We specifically indicated that was our preference in the pre-bid conference. CT:[ attended that pre-bid conference. :[t is very difficult to get frequencies. We were able to secure a wide band frequency that meets FCC requirements for the data that we will be restricted to. The 19,200 baud rate is double the speed rate that CTT proposed. CIi is proposing that we buy technology that is several years old. Motorola haS proposed tedhnology that is on the cutting edge and very few contenders could offer. Chief Gage said he could not make a recommendation for technology that is a few years old and will not meet the requirements of the system. He further explained that every dollar going into this program comes out of grant funds and forfeiture dollars, MOtion commissioner Denahan moved to deny the bid protest of Communications Tnternational. Co~nmissioner Titcomb seconded the motion that carried unanimously. :IX; DEVELOPMENT PLANS: None X. NEW BUSINESS: A. ' Items for discussion requested by Commissioner .lamie Titcomb 1. Proposed Theater Program for Old High School - Florida Stage Commissioner Titcomb advised that the City Commission received a proposal package some time ago that was distributed as a concept for a public/private partnership for using the old higih school. There was some talk of bulldozing that high school, but that became a negative to the community. In trying to find a suitable use for the school, Commissioner Titcomb met with th~ County Cultural Council who put him in touch with cultural theater groups. Groups toured 17 MEET'rNG M'rNUTES REGULAR C'rTY COMMTSS'rON BOYNTON BEACH~ FLORTDA .JULY 21, 1998 the facility and Florida Stage became one of the main players. The tours were successful in revealing the exceptional condition of the old high sChool and a player with impecable credentials and reputation as a non-profit cultural organization as a possible partner to the City in. bringing in a program that will focus on family and children's theater· The tour also brought ale°ut a possible solution, with grant funding and additional funding from outside, to make this concept a reality. The purpose of the presentation is to make everyone aware of what has transpired and to allow fo~ a question and answer period. Tn the future, there would be funding issues related to this. The City has already made the decision to pursue historic designation on the building. Tn addition, the Palm Beach County Cultural Council has voted to make funding available for two fel]sibility studies that include a capital feasibility study as well as an architectural renovabon/feas~b~hty study. Cc Mi th, th, IVl~ FI( bu pn sel fel thc mmissioner 'l~tcomb introduced Louis Tyrrell, the Producing Director of Florida Stage· · Tyrell read his presentation. (A copy of the presentation is attached to the original set of ;se minutes on file in the City Clerk's Office.) Florida Stage is a professional, not-for-profit ;ater company in its 11th year of operation. The theater is based in a 258 seat theater in ~nalapan. The company's mission is to stage the finest new works in American theater and to ~ate and implement innovative theater education programming. ,rida Stage would like to establish a theater for young and family audiences in the high school ilding. The theater would use the building as a venue in which to produce high quality )fessional plays and musicals, a children's conservatory as well as theater classes for adults, lior citizens and professional performers. These plans would fit well with the City's plans to ,italize the downtown area because the presence of a theater would attract young families to new downtown. Tn Manalapan, approximately 10,000 people visit the theater per month. AcCording gn im ar( In wc CUl Th to the feasibility study prepared for the City by Lord Cultural Resources, there is a ,'at deal of support for the idea of saving the high school building. Florida Stage realizes the ~ortance of preserving the few remaining historical structures in the County and welcomes ~ opportunity to become a partner with the City in renovating and maintaining the :hitectural integrity of the building. The proposal builds for the future of the community. 1984, the Learning Stage began. Original plays were developed and combined with rkshops and curriculum study materials in order to integrate theater and arts into the core 'riculum and to allow children from elementary school age and up to have these experiences. teachers who work with Florida Stage have a valuable tool to teach literature and core cu~'riculum in a way a textbook cannot accomplish. Th ~ second floor of the high school is a gym that is a perfect shell for a 400 to 500 seat state- of-the-art theater. The first floor would comprise the classrooms that are studios· Classes coi']ld be offered everyday after school. A children's conservatory could operate all day everyday with performances that could be integrated into the School District's schedule. Florida 18 F,tEE'I'ZNG F,tZNUTES REGULAR CZTY COPlF,1TSSTON BOYNTON BEACH~ FLORTDA 3ULY 21, 1998 Stage has every intention of this theater becoming Florida's state theater for young and family audiences. This would be an asset for the City. Commissioner Titcomb said Florida Stage is a very successful business entity that has run "in the black" for many years. The proposed theater would be an equity level repertory theater. The potential for using the facility for international children's festivals and multi-cultural festivals could provide the destination location that would generate economic development. Mayor Pro Tem -fillman inquired about the total cost and the City's stake in this venture. Mr. Tyrell explained that the feasibility study would provide specifics about the costs involved. A broad estimate is between $3 million to $5 million for overall renovations. The kind of collaborative funding that is available includes State-level grants for cultural facilities. We would be permitted to go to the State three times in a five-year period for upwards of $500,000 each time. That could generate $1.5 million. There are historic preservation grants available that would bring in $500,000. There are other supporters of Florida Stage who want to see this move forward. There are currently 7,200 subscribers. They raise $900,000 per year for their annual operating expenses through contributed income. Florida Stage is good at fundraising and believes people would want to be a part of making this happen. Florida Stage and the City would have to discuss what would be appropriate for the partnership. :In response to Vice Mayor .laskiewicz', Mr. Tyrell advised that the general concept of this program was discussed with the City Manager. The feasibility study would address the specific issues of funding. Waters Pelt & Armstrong is a fundraising organization that would implement the funding feasibility aspect of the study, and Jones & Song would implement the architectural analysis over the next two to three months. Specifics would be brought back by October 1~. Commissioner Titcomb advised that there have been several meetings with the City IVlanager, City Attorney and staff as well as board members and architects from the Florida Stage. The only fiscal impact this plan would have initially on the City would be to appropriate dollars to arrest maintenance issues on the high school building to ensure that it does not deteriorate any further. Commissioner Titcomb has been told those dollars could be assigned without hardship to any other area. Vice Mayor .laskiewicz' questioned how the City would be able to use this facility. Commissioner 'fitComb advised that at the last meeting with the City Attorney they identified several models already existing for this venue. Coral Springs has entered this type of public/private partnership with this type of facility. A very extensive lease agreement package could grow out of this that woUld identify responsibilities of both parties as well as acceptable uses. For the success of a program to run, management authority would probably be with one party or the other. Mr. Tyrell said Florida Stage would encourage use of the building for meetings and other uses. The importance of the success of the program is dependent on being able to fully program the space effectively. Tn ~esponse to IVlayor Taylor, IVlr. Tyrell said this theater would be in addition to the Manalapan operation. He further advised that Palm Beach Cultural Council has approved a grant for 19 MEETZNG MTNUTES REGULAR CI'TY COMMTSSTON BOYNTON BEACH, FLORTDA 3ULY 21,1998 $25,000 for the feasibility study. The price of the study is $38,000, but both participants would make it work or come up with the additional dollars to make the study go forward. Mayor Taylor said this ties into previous discussions about developing a cultural center in the Town Square. This proposal has potential for that facility. Tn response to Mayor Taylor, City Manager Willis advised that the application for historic preservation of the high school was prepared and never submitted. She pointed out that if a commitment is made to go forward with use of the facility, we would need to allocate approximately $100,000 which has been identified in the existing budget. However, there are maintenance issues such as a new roof structure. Tn addition, she questions whether there might be private sector interest in restoration and maintenance of a historic facility that would be as attractive in this location. These issues must be determined at the policy level. She recommended making a determination following receipt of the feasibility study. When Vice Mayor .laskiewicz questioned whether the City had to commit to this proposal, Mr. Tyrell responded negatively. The County Cultural Council feels this is a very important issue and there is great general support for this project. There is no commitment other than to see the results of the study. Mayor Taylor explained that we would be competing against everyone else in the State for the State grant funds. He would like to look at all other options. There are other proposals for this building where a developer would take on the entire project and the City would not be involved at all. Mayor Taylor recalled discussing the possibility of preserving the high school building; however, no decision was made. Since it would take between $3 million and $5 million to restore the building, it might be a wiser decision to demolish it and build a new structure. Malyor Taylor wants to look at all options. He thanked Mr. Tyrell for his presentation and believes this would be a great project for the City. Approve a tent revival meeting at the First Baptist Church property located at the corner of NW 3rd Avenue and North Seacrest Boulevard from .luly 22nd through August 7th Hank Ackermann, Neighborhood Project Specialist, said the closing date of this revival would be .luly 31~t, Pastor Marvin Smith submitted this on .luly 14~. Staff expedited it on .luly 15th in order to get it on tonight's agenda. Mayor Taylor confirmed with Pastor Smith that the services would begin at 7:00 p.m. and end no later than 10:00 p.m. Pastor Smith also confirmed that the First Baptist Church has given approval for use of the lot and the parking lot. Motion commissioner 'ritcomb moved approval. Commissioner Denahan seconded the motion that carried unanimously. 20 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA 3ULY 21, 1998 C. Purchase of Lucille & Otley's for Possible Senior Center Vice Mayor .laskiewicz reminded the Commissioners of the Senior Advisory Board's presentation wherein they emphasized the need for a senior center in Boynton Beach. The only facility that presently serves Boynton Beach residents is Mae Volen in Boca Raton. They are federally and State subsidized. These funds could be used in our City to serve the needs of our citizens. The Senior Advisory Board's goal is to have a multi-purpose senior center for older citizens. This would be a place where senior citizens come together for services and activities. This center would not only be for social needs. Services will be provided and it could be used as a facility for a nutrition program. Money is set aside for site acquisition. The Lucille & Otley's facility is centrally located and on the City and Palm Tran bus routes. Parking facilities are available. Almost all of the costs associated with the center could be subsidized by federal and state funds. In addition, money is available in CDBG funds. An added benefit is that this center would help to maintain the integrity of the area. Vice Mayor .laskiewicz requested the support of the Commission to pursue this matter with a Letter of :Intent and appraisals. Commissioner 'l'itcomb fully supports this proposal. He referred to the recommendation for a new senior center in Town Square on Page 85 of the Visions 20/20 report. The cost estimate is $2 million and the schedule is 1999-2001. The purchase of Lucille & Otley's would accelerate that process by two or three years. ]:t makes economic sense to pursue this plan. In response to Mayor Taylor, Vice Mayor .laskiewicz said the members of the Senior Advisory Board she spoke with are very enthusiastic about this proposal. Vice Mayor .laskiewicz explained that she looked into funding sources prior to bringing this request to the Commission and discussed it with City Manager Willis and Wilfred Hawkins. This project can be done without impact on the General Fund balance. Mayor Taylor recalled the Commission making a very strong commitment to find a senior center. This is an opportunity to bring the center to Boynton Beach sooner than expected. The city has a sense of the asking price, and Mayor Taylor believes the family would like to see the City acquire this property for such a purpose. He will support this request if it is feasible. Consensus Them was a consensus of the Commission for the City Manager to look into a Letter of :Intent, and secure inspections and appraisal of the property. vice Mayor .laskiewicz thanked the Commissioners for their support of this request. 21 F,1EETZNG F,1TNUTES REGULAR CZTY COF,tI~I1'SSI'ON BOYNTON BEACH, FLORZDA .1ULY 21, 1998 D. Boynton Terrace Apartments Sarah Williams, 1331 SW 27th Avenue, commended the City Commissioners for their collaborative problem-solving approach in addressing the issues of Boynton Terrace. This complex has had numerous problems since its construction. The Housing Authority began because of the number of problems experienced by the residents. The Palm Beach County Housing Authority managed the complex for a private concern. Tt then changed hands to become a private enterprise. Ms. Williams feels it is incumbent on the City to take action to eliminate the problems at Boynton Terrace and help improve the lives of the people in public housing. She urged the City to address the needs of the Iow-low income people. Ms. Williams met with 38 residents of Boynton Terrace last night to discuss the problems and possible solutions by working in partnership with the City to improve the quality of life. She encouraged the Commission to keep moving forward and not let politics get involved in the decision-making process. Mayor Taylor advised that this situation began with an incident in the apartments in which our Police Officers chased an individual suspected of criminal activity. The situation elevated into an outpouring of individuals. Mayor Taylor stated that when he was notified of the situation, he stated he would check the situation with staff and the Police and the City would investigate the incident to make sure the Police acted properly. A thorough investigation will be conducted and any improper procedures will be dealt with appropriately. Mayor Taylor urged anyone who is a valid witness, and willing to take a lie detector test, to contact the City. Mayor Taylor pointed out that there is a bigger problem at this complex. Boynton Terrace is not a safe place to live because there is an element working to make it unsafe. Elderly people are afraid to leave their homes at night and others are afraid to report crimes because they are afraid of retribution. Mayor Taylor reported that during the incident, when the suspect was apprehended, no one came forward. Tn most neighborhoods, people are willing to help rather than inhibit the Police. Mayor Taylor feels that part of the problem stems from the management of the complex. In the past, the management worked with our Police Department to eliminate some of the bad element. When some of the apartments became available, the owners fired that management and hired someone new. The current management does not work with our Police Department and there are indications they are working with the bad element. Mayor Taylor read a letter from Lashoya Quincy. This is a woman with four children who apl)lied for an apartment in 1994. Although she continues to try to get an apartment in this complex, she is still living in a hotel. After three years of trying, she complained to the owners. Ms; Quincy is aware of the fact that management has moved in their personal friends and acquaintances. Now that management knows she wrote to the owners, she will never get an apartment in that complex. iVla~'or Taylor requested that City staff look into contacting either HUD or the EOC to do an audit or investigation of the management of Boynton Terrace apartments to determine how people are placed in this complex. He further requested, with Commission approval, that staff 22 I~IEE'I~NG I~[ZNUTES REGULAR C~TY COI~II~IZSS~ZON BOYNTON BEACH~ FLOR~ZDA 3ULY 21, 1998 investigate whether or not the City is at option to buy this property, whether someone else can purchase the property, or whether we could propose new management to the owners. Mayor Taylor explained that a friend of his works with the Housing Partnership. When she read about this complex, she brought forth a proposal. Mayor Taylor will provide that proposal to staff for future discussion. Resident services are delivered through the Campus for Living Collaborative. Campus for Living is a comprehensive holistic program which delivers traditional and non-traditional services to the residents through partnership with the community, non- profit agencies and mobile businesses. An integral part of the program is the youth enrichment academy. Although Mayor Taylor was not proposing that this program be selected, he realizes there are other programs available. He feels it is necessary to take hold of this situation because it will continue to fester in the community. iVlayor Pro Tem Tillman feels it is important to step back from a situation in order to take a good look at what is happening. Part of our master plan includes how we deal with citizens. There have been discussions about the perception of the Police and how certain communities view the Police Department. It is important to deal with perception because perception becomes reality. Mayor Pro Tem Tillman recommended the following points of action that are needed: 2. 3. 4. Find the individual who stole the bicycles. What caused the crowd to be excited? Who is running Boynton Terrace and are they doing it the right way? Continue to meet with the community and form a homeowners' association to make it a viable, livable community. Look at other ways of prosecuting those individuals who are not making Boynton Terrace as standard as it should be. :If necessary, then the City should step in with financial means or methods. Set guidelines for dealing with the press on issues such as this. React proactively. It is important to proceed step-by-step. Separate the major concerns and deal with them. Mayor Taylor explained that when contacted by the press, he was unaware of the situation and said he would have to speak with City staff and the Police Chief before commenting, After meeting with staff and the Chief, he expressed his thoughts about solving this problem long- term. He repeated to both newspaper and television reporters that this was a decision he could not make on his own. It would be a Commission decision. Those remarks were not printed or aired on television. Mayor Taylor is not anxious for the City to become a landowner. He would like for someone else to purchase the property and allow us to work with them. One go°d thing about ownership is the ability to set the standards. Mayor Taylor explained that'after Boca Raton demolished Dixie Manor in the 1980s, they rebuilt duplexes and set the standards for living in the complex. This is an option we have. 23 I4EETTNG t4TNUTES REGULAR CTTY COMF,1TSSTON BOYNTON BEACH~ FLORTDA .1ULY 21, 1998 With respect to perception, Mayor Taylor explained that every time something happens in this City, old sores are dug up to bring back "the way it used to be years ago with the Police Department". This City has made quantum leaps in the last few years. He identified some of the positive programs the Police Department has been involved with such as the anti-drug campaign in the north end of the City, expansion of the P.A.L. program, zero-tolerance program, youth crime prevention program in Cherry Hill, and in-house suspension program at Congress Middle School. The Police Department initiated a bike helmet giveaway program for children who might not have been able to afford them. They have worked to establish a residents association in Cherry Hill. These are the kinds of programs the Police Department has worked on in this community. Mayor Pro Tem Tillman was not attempting to go back to what "used to be". He wants to find out what incited the situation. Whatever caused the situation should be corrected. Tf it is a top priOrity to purchase Boynton Terrace and we have the resources to purchase it, then the City should move forward. However, everyone is aware that this is not a top priority for this City. Mayor Pro Tem -I-illman feels the absentee landlords need to take care of their business. Vice Mayor .laskiewicz explained that this situation is not the result of one incident. This is the result of a series of incidents. The Police Department has many, many pages of calls regarding this complex. From 1988 through 1990, she attempted to solve the problems associated with this complex. She worked with the residents to form an association and work with the Housing Authority. She succeeded in getting the Housing Authority to clean up the complex, install irrigation and implement a screening procedure. All of those accomplishments fell by the wayside when the new management took over. The criminal element is ruining what could be a beautiful atmosphere and it must be addressed. The City no longer has the authority that existed when the Housing Authority was in place. Sairah Williams said the Commission addressed the issue of senior citizens and there is no debate because there is a need to care for our seniors. When the City rescued Clipper Cove when it went into foreclosure, there was no debate. There would be no problem with the City addressing the Bay Club because it is prime property and it once was a problem area. The element in this Black area has been a problem for many years. It is time for the City to address this issue. If the City takes over, there will be respect for that authority. Ms. Williams believes the redevelopment plan will work because the City is behind it. This situation is a public problem because it is a public housing project. Ms. Williams accused the City of doing nothing for this neighborhood. She urged the Commission to begin redevelopment in this nei!ghborhood. Mayor Taylor agreed with many of the things that Ms. Williams said except that the City has done nothing for that neighborhood. He reminded her that the City has spent thousands of dollars in home construction, swale work, landscaping and tree planting. Commissioner Titcomb reminded everyone that approximately one year ago, a summit was held wi~h approximately 30 industry experts in commercial and residential real estate development an~t financial lending to discuss the renovation of Martin Luther King, .lr. Boulevard. At that time, the City was contemplating MLK as a commercial corridor. Every expert explained that MEETING MINUTES REGULAR cTrY COMMISS]:ON BOYNTON BEACH~ FLOR/DA 3ULY 21~ 1998 remodeling could not be accomplished until something was done with the residential stock surrounding the area. This is a cancerous weak link in the center of the City that must be addressed and a solution found. He encouraged the City to move forward to find a solution, He recommended the preparation of a report that provides options such as: the City owning the complex for a certain amount of money; working with existing ownership and institute substantial changes; installation of a Police substation on the complex; activation of the Nuisance Abatement Board to turn a criminal situation around. No one should live in fear and danger. The City should tackle the problem of the criminal element to resolve that issue. He is supportive of finding a solution to the problems at Boynton Terrace. ViCe Mayor .laskiewicz feels Heritage should be notified that the City will be taking extreme steps to alleviate this problem. Commissioner Denahan feels this is a very complex issue that should be addressed in a workshop meeting. She is not comfortable that the City has exhausted all of the normal remedies. M~yor Pro Tem Tillman agreed that he is also not certain the City has done everything that copld be done to resolve these problems. He recommended that the City put together a tag team comprised of City staff to inspect the complex and take a proactive stance. He is supportive of making the landlord clean up his act and putting a Police substation in place. Wilfred Hawkins, Manager of Support Services, explained that this is a revolving door problem. The City has done some things with respect to this complex, but we have not done cOmprehensive type things. He feels the City must ensure that the tenants' association stays in a~ion. Mr. Ackermann can work with the tenants. We can also take a team into the complex to ]make sure all Code violations are recorded and the management is made aware of them. Th~ City must put the Police back in the complex so that they can do their job 100% of the time. Although the City has funds and ways of making improvements, we must be very careful about how the CDBG dollars are spent because those funds are limited. The community's agreement to work with the City is of the utmost importance. IVla¥or Taylor feels the City must send the owners a very serious message that we will not tolerate their present operation. commissioner Titcomb said the administrative options can begin immediately. The options of wh~ther or not to buy the complex or crack down on the present owner can be a priority because of the nature of this problem, and the option of an educational workshop would be I · ap@ropnate in approximately 30 days. iVlaYor Taylor explained that the City did not spend any money in Clipper Cove. A private individual owns Clipper Cove and the City gets a portion of the profit every year. Vice IVlayor 25 MEETING MTNUTES REGULAR CZTY COMMTSSTON BOYNTON BEACH~ FLOI~DA .JULY 21~ 1998 .laskiewicz added that in Clipper Cove, the residents must adhere to every rule or they are not permitted to stay in the complex. Consensus There was a consensus of the Commission that staff should move forward with a proactive approach and arrange a workshop meeting for a later date. XI. LEGAL: A. Ordinances - 2nd Reading - PUBLIC HEARING Proposed Ordinance No. O98-22 Re: Amending Chapter 6, "Cemeteries" of the Code of Ordinances by amending Section 6-3 to abolish the Board of Trustees of the Municipal Cemetery and establishing a cemetery fund, and amending Section 6-5 to remove all reference to that Board of Trustees and the trust. Attorney Cirullo read Proposed Ordinance 098-22 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion Vice Mayor .laskiewicz moved to approve Proposed Ordinance No. 098-22. Commissioner TitCOmb seconded the motion, City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance No. 098-23 Re: Rezoning and master plan approval of property located on the northeast corner of Woolbright Road and Knuth Road and amending Ordinance 91-70 by rezoning The Hamptons at Boynton Beach PUD Attorney Cirullo read Proposed Ordinance 098-23 by title only. MAYOR TAYLOR ANNOUNCED THE PUBI. JC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion ViCe Mayor ~laskiewicz moved to approve Proposed Ordinance No, 098-23. Mayor Pro Tem Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance No. 098-24 Re: Amending Ordinance 89-38 to amend the Future Land. Use Element of the Comprehensive Plan to change the land use designation of 14.18 acres of land owned by The 26 MEETING MZNUTES REGULAR CZTY COMMZSSTON BOYNTON BEACH, FLOI~DA 3ULY 21, 1998 First Baptist Church of Boynton Beach from Moderate Density Residential to Local Retail Commercial Development (PCD) Attorney Cirullo read Proposed Ordinance 098-24 by title only. MAYOR TAYLOR ANNOUNCED THE PUBITC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion Commissioner Titcomb moved to approve Proposed Ordinance No. 098-24. Commissioner Denahan seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance No. 098-25 Re: Amending Ordinance 91-70 to rezone approximately 14.18 acres of land owned by The First Baptist Church of Boynton Beach from Planned Unit Development (PUD) to Planned Commercial Development (PCD) Attorney Cirullo read Proposed Ordinance O98-25 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE, Motion Commissioner Denahan moved to approve Proposed Ordinance No. 098-25. Mayor Pro Tem Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous, Proposed Ordinance No. 098-26 Re: Amending Ordinance 89-38 to amend the Future Land Use Element of the Comprehensive Plan to change the land use designation from Moderate Density Residential to High Density Residential on 66.16 acres of land known as Woolbright Place PUD Attorney Cirullo read Proposed Ordinance 098-26 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. MOtion Commissioner Denahan moved to approve Proposed Ordinance No. O98-26. Mayor Pro Tern Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. 27 MEETZNG MTNUTES REGULAR CZTY COMMTSSTON BOYNTON BEACH~ FLORZDA 3ULY 21~ 1998 Proposed Ordinance No. 098-27 Re: Annexing a 23,4 acre parcel of land located north of Miner Road between Lawrence Road and Congress Avenue owned by Roland E. and Ceila M. Foster Attorney Cirullo read Proposed Ordinance 098-27 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. MOtion Commissioner Titcomb moved to approve Proposed Ordinance No. 098-27. Commissioner Denahan seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance No. 098-28 Re: Amending Ordinance 89-38 to amend the Future Land Use Element of the Comprehensive Plan to change the land use designation of 23.4 acres of land oWned by Roland E. Foster and Ceila M. Foster from MR-5 in Palm Beach County to Low Density Residential Attorney Cirullo read Proposed Ordinance O98-28 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE. Motion commissioner Denahan moved to approve Proposed Ordinance No. O98-28, Commissioner TitComb seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance No. O98-29 Re: Amending Ordinance 91-70 by rezoning property owned by Roland E. Foster and Cella M. Foster from Agricultural Residential (AR) in Palm Beach County to Planned Unit Development (PUD) Attorney Cirullo read Proposed Ordinance 098-29 by title only. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS ORDINANCE, MOtion Commissioner Denahan moved to approve Proposed Ordinance No. 098-29. Commissioner Tit¢omb seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. 28 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA JULY 21, 1998 B. Ordinances - Ist Reading Proposed Ordinance No. O98-30 Re: Tmplementing the "Florida Clean Tndoor Air Act", Florida Statute 386,201 Attorney Cirullo read Proposed Ordinance 098-30 by title only, MOtion Commissioner Denahan moved to approve Proposed Ordinance No. 098-30. Commissioner Titcomb seconded the motion, Commissioner Denahan requested that the ashtray located at the door as you exit the Commission Chambers to the west be removed because it invades the clean air. Mayor Taylor felt that removing the ashtray would result in cigarette butts on the ground. City Manager Willis said she would handle this situation administratively, City Clerk Sue Kruse polled the vote. The vote was unanimous, 2. Proposed Ordinance No. O98-31 Re: Self-Storage Facilities Attorney Cirullo read Proposed Ordinance O98-31 by title only, MOtion ViCe Mayor .laskiewicz moved to approve Proposed Ordinance No. O98-31, Commissioner Denahan seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. C. Resolutions: None D. Other: None XII. UNFINISHED BUSINESS: The appointment of a 90-day ad hoc committee to recommend improved signage and landscaping standards Vice Mayor .laskiewicz feels this is a wonderful idea. When this issue was originally discussed, there was talk of implementing the program in two phases, This would be the second phase of the program, She is very pleased that the community will be involved and she agreed to act as the facilitator and help form two sub-groups within this committee. 29 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA .1ULY 21, 1998 Commissioner Denahan would like everyone to be able to participate. Vice Mayor .laskiewicz advised that everyone is welcome to participate. B. Negotiations with Ocean Ridge Vice Mayor .laskiewicz questioned whether the City Commission would like the negotiations to be handled with Gary Lanker, or whether to wait until the new City Manager takes over. She also feels it is important for the Commission to decide if they are willing to sell any part of the parcel. Mayor Taylor feels the Commission should meet to be updated on this situation with Ocean Ridge. Commissioner Titcomb explained that Ocean Ridge has had a community visioning process and environmental studies since the last meeting. He suggested that a factfinding meeting would be in order to find out where the issue stands at this point. Vice Mayor ]askiewicz recommended that the City proceed with a survey of the southern part of the parcel. When Mayor Taylor questioned whether or not the entire parcel should be surveyed, City Manager Willis said she would investigate and requested the discretion to survey the entire parcel if necessary. XIZ'r, OTHER: Mayor Taylor reported that he was informed this evening that a judge in Sarasota ruled that speed humps are illegal and must be removed. Mayor Taylor recommended that City staff contact someone in Sarasota to find out the details before the City moves forward. XIV. AD.IOURNMENT: There being no further business to come before the Commission, the meeting properly adjOurned at 10:38 p.m. 30 MEETTNG MTNUTES REGULAR CI'TY COMF4Tss'roN BOYNTON BEACH~ FLORZDA 3ULY 21, 1998 A~E~: City"Clerk (FOur Tapes) C~q'Y OF BOYNTON BEACH Mayor iss[oner Commissioner 31 Florida Stage 262 South Ocean Boulevard Manalapan, FL 33462 (561) 585-3404 Proposal to the City of Boynton Beach to develop a professional theatre for young and family audiences in the 1927 high schooI building on Ocean Avenue at Seacrest Boulevard Introduction Florida Stage is a professional, not-for-profit [501 (c)(3)] theatre company in its eleventh year of operation. The theatre is based in a 258-seat, state-of-the-art theatre in Manalapan. The company's mission is to stage the finest new works in American theatre, and to create and implement innovative, meaningful theatre education programming. Pursuant to preliminary discussions with Boynton Beach City Commissioner James Titcomb, Florida Stage would like to express its desire to establish a theatre for young and family audiences in the 1927 high school building on Ocean Avenue at Seacrest Boulevard, next door to the new Children's Museum. The theatre would use the building as a venue in which to produce high-quality professional plays and musicals for young and family audiences. A children's conservatory, as well as theatre classes for adults, senior citizens, and professional performers would also be part of the programming offered in this space. It is our feeling that a family-oriented theatre would fit well with the plans of the city to revitalize the downtown Boynton Beach area. The presence of a theatre would attract young families to the new downtown. The proximity of such a theatre to the children's museum, the playground, the library, the new shops, and the restaurants planned for this area would create tremendous oppommities for cross-promotion among these facilities. Families w/Il come to the theatre and stay to patronize these other establishments - and vice-versa. In addition, the theatre would address the desire of the city to provide more family-friendly activities within Bo,vnton Beach, thereby helping to attract more companies with younger employees to the area. According to the feasibility study prepared for the city by LORD Cultural Resources, there is a great deal of popular support for the idea of saving the old high school building. Florida Stage recognizes and appreciates the importance of preserving the few remaining historical structures ia Palm Beach County. Florida Stage would welcome the opportunity to become a partner with the city of Boynton Beach in renovating and maintaining the architectural integrity of this building, thus safeguarding an important piece of Boynton Beach's history. How fitting it would be to celebrate the cultural heritage of live theatre within the walls of a building that represents a fin~e educational and architectural heritage. Florida Stage (cont.) Qualifications Florida Stage is uniquely qualified to bring a major, family-oriented theatre to Boynton Beach. The theatre was founded by award-winning actor/director Louis Tyrrell in 1985 as the Learning Stage, a theatre-in-the-schools program that developed original plays and musicals for young audiences. These plays, built around social issues such as ecology, self-esteem, and literacy, combined performances with workshops and curriculum study materials. For nine years, these plays linked theatre and the classroom for more than 510,000 young people around the state. Today, Florida Stage is a professional regional theatre operating under a Letter of Agreement with Actors' Equity Association (the national professional actors' union). From one full-time and one part-time employee at its inception, the theatre now employs a staff of thirty full-time, paid administrative, artistic, and technical personnel, in addition to actors, directors, designers, and casual and seasonal labor. The theatre's initial subscriber base of 400 in 1987 has grown to more than 7200. This year, in its 258-seat home in Manalapan, the theatre extended the mn of each of its mainstage productions from 5 weeks to 6, in order to accommodate its fast-growing audience base. The theatre's financial stability was high/ighted in a Palm Beach Daily News editorial titled, "Arts organizations should follow Pope [now Florida Stage]." The article praises the company's administrative ability, predicting, "The company's more measured approach to growth is likely to ensure that [Florida Stage]...will remain a major force in Palm Beach County's economy as well as a standout performer in the cultural realm. Other arts organizations might learn from [Florida Stage's] example that what goes on in the board room and the business office is as important as the exhibits in the galleries and the performances on stage." Florida Stage is committed to achieving distinction in all its undertakings. Creativity, innovation, and artistic integrity are concepts that the theatre integrates into everything it does. This recognition, plus that received from the Palm Beach Post, the Sun-Sentinel, and many other local newspapers, reinforce this claim to excellence. On a national level, the theatre has been lauded in Theater~eek magazine, In Theatre magazine, and the metropolitan press of cities nationwide. Current Programs Florida Stage's educational programs include classes and performances for schoolchildren. The theatre's Young Voices program is a series of ensemble performances ofne~v scripts written especially for young audiences. The most unique feature of Young Voices is the use of student actors as cast members. Florida Stage's Artistic Associate for Education directs the productions, which are performed at area middle and high schools as well as at Florida Stage for an adult audience. Discussions between the cast and the audience follow each performance. Florida Stage (cont.) The Student Matinee Series is targeted at Palm Beach County high school students, who attend specially scheduled daytime performances of Florida Stage productions. In anticipation of these performances, participating teachers receive a study guide relating the play to elements of the high school curriculmn. A "playtalk" discussion between the actors and audience follows each performance. Florida Stage's Theatre Classes help students to develop their personal creativity. Instructors emphasize the essential tools of focus, cooperation, and ensemble. Individual and group exercises in movement, pantomime, and improvisation are carried out in a non-competitive, non- performance-oriented environment. This year, the theatre has joined with the Boys and Girls Clubs and Planned Parenthood in a project funded by the Children's Services Council. After-school programming, of which theatre education is a part, is being provided to teenagers who are at risk for teenage pregnancy/fatherhood and sexually transmitted diseases. Noted Cuban-American playwright Nilo Cruz will be a part of this program next season. Mr. Cruz and the theatre's Artistic Associate for Education will work with the teens to create a play about teenage pregnancy and its consequences; the students will participate in the creative process and act in the play, which Mil be performed for their peers throughout Palm Beach County. Florida Stage was one of the first anchor organizations in Project LE.~tP, a parmership among The School Board of Palm Beach County, the Center for Creative Education, local artists, and area arts organizations. Project LEAP pairs artists with teachers to integrate the arts into non-arts subjects within the public school curriculum. The theatre's Artistic Associate for Education continues to play an important role in the project, serving as a parmer artist in several schools. Proposed Programming Florida Stage proposes to bring its national reputation as a major regional theatre to the 1927 high school in Boynton Beach. The children and families of Boynton Beach and the rest of South Florida will have the oppommity to attend high-quality performances of new and classic plays, and to participate in classes and workshops taught by master teachers. In the mornings, the theatre would stage professional productions of classic plays for young audiences; plays that dramatize the Sherlock Holmes stories; plays that bring to life novels such as Great Expectations, The Three Musketeers, Treasure Island, or Mary Shelley's Frankenstein. English, Social Studies, and Drama teachers could utilize these productions to enrich their classes' study of literature and history. School groups would be bussed to these performances. Florida Stage (cont.) The theatre would also provide after-school classes for children and teens, weekday classes for senior citizens, and evening classes for adults. Evenings and weekends, Florida Stage would build on its commitment to new works by offering new musicals for family audiences. Productions showcasing the work of great American composers like Irving Berlin or Cole Porter, or new pieces that feature, emerging composers and playwrights would attract audiences of all ages to the theatre. By trading on Florida Stage's reputation for artistic excellence, this theatre will have a great positive impact on area residents and businesses; indeed, on the city itself. Florida Stage proposes to create in Boynton Beach a theatre for family audiences that will pay homage to the tradition of other nationally known organizations, such as The Children's Theatre Company of Minneapolis and the Seattle Children's Theatre. Using the 1927 high school for theatre' performances and classes would preserve the educational heritage of the building, while the planned renovation would preserve its architectural heritage. Boynton Beach would become renowned throughout Florida and around the country for being home to the state's only major, professional, regional theatre for young audiences. Proposed Use of Space Assessing the high school building with an eye toward transforming it into a theatre space, the second floor gymnasium would be ideal for the creation of a state-of-the-art theatre auditorium. A 400-500 seat theatre with a modified thrust stage would comfortably accommodate a good number of patrons while maintaining the intimacy inherent in a thrust stage atmosphere. Classrooms on the second floor could be razed to create a spacious lobby outside the auditorium. Dressing rooms could be created on the first floor, directly below the stage; existing stairways to either side of the stage would make them easily accessible from backstage areas. The remainder of the first floor could be used as rehearsal space, classrooms, offices, and meeting rooms. Other community groups could utilize these meeting moms as needed; this would help to further integrate the theatre into the heart of the community. These very preliminary ideas would, of course, be adjusted and mil_ned as part of the planning process. Current and Potential Funding Florida Stage believes that creating a theatre in this space is a very feasible undertaking. The theatre currently receives 35% of its operating budget from a focused development effort that solicits individuals, corporations, private foundations and government agencies. Florida Stage is the only theatre in Palm Beach County to receive funding from the National Endowment for the Arts, and is one of only a few theatres in the state to receive a grant from the state of Florida's Cultural Institutions Program. In addition, the theatre has just become the recipient of a $100,000 grant from the Pew Charitable Trusts and Theatre Communications Group to fund a comprehensive multicultural initiative. Director and arts activist Benny Sato Ambush has joined the theatre's staff to spearhead this project, which will reach out to the county's minority populations. Florida Stage (cont.) Funding for the high school project could be sought from many sources; the state's Department of Cultural Affairs and Historical Preservation programs, Palm Beach County; private foundations, corporations, and individuals. The strong base of support that Florida Stage already enjoys could be combined with additional support from the high school's alumni, community leaders, businesspeople, and parents and grandparents who understand the importance of providing cultural opportunities for children. Conclusion Theatre has the ability to bring together people of different backgrounds and ages, and expose them to a common experience. Theatre explores our differences - and our similarities - and helps us to f'md common ground in our very diverse society. A family theatre in Boynton Beach would see children bringing their parents to productions for young audiences, and those parents bringing their friends to mainstage musicals. Grandparents could bring new generations of their families to follow them in the theatregoing tradition. The children's programs that would be offered by the theatre would, by their very nature, provide meaningful outreach to minority and underserved populations in the city. Florida Stage seeks to become a cultural town hall in Boynton Beach; a community center that will serve as a source of culture, entertainment, and education for the entire community. We welcome the opportunity to enter into serious discussions with the city of Boynton Beach regarding this potential project. We look forward to working together to save the high school building, to assist in the renaissance of the downtown area, and to bring theatre to the children and families of Boynton Beach. "Arguably the best South Florida theater is Florida Stage." "The area's foremost non-profit theatre company." - Christine Dolen, In Theater Magagine - Hap Erstein, Palm Beach Post "...offers some of the most exciting programming in the nation." - Tony Chase, TheaterWeek Magazine Mission Florida Stage's mission is to engage its audiences through the presentation ora literature of the theatre that deals with issues, ideas, and the innovative use of language, structure, and styte. The theatre welcomes and encourages each audience member to meet its work with intellect and ima~nation. The company is committed to providing a creative working environment that nurtures theatre professionals from Florida and across the United States, and promotes the highest levels of artistic quality, and achievement. Florida Stage acknowledges and accepts its responsibility as a vital community resource which enhances, through its artistic and educational activities, the quality of life for area residents and visitors. Educational Mission As a vital community resource. Florida Stage has an inherent responsibility to create and provide educationally vaiid and artistically excellent programs through which children, teens, and adults have the opportunity to experience creative and meanin~l personal development. In the safe and accepting artistic environment created on a stage, in a theatre, or in a classroom, individuals of any age can experience the power of self-definition. They can be ~ven the freedom and tools to create a world'in their own image. In doing so, they can also experience the permission to effect social change. FlOrida Stage's adult mainstage season is dedicated to the presentation of new theatre literature. The theatre is equally committed to creating the next generation of theatregoers. The mission of Florida Stage's EdUcation/Outreach program, therefore, is to provide outstanding participatory, experiences in drama and theatre: experiences which inspire, support, and contribute to the individual and the collective process by which students. teachers, families, and the community are stri~sng to reach their flail potential. Achievements Only theatre in Palm Beach County to receive NEA support One of only a few Florida theatres to receive Cultural Institutions Program grant from State One of only a few theatres in the country to receive a Pew Charitable Trusts?theatre Communications Group grant for National Theatre .&-'tist Residency Learning Stage theatre'in-~e-schools program reached more than 500,000 students in 9 years Selected by Planned Parenthood and Boys & Girls Clubs to provide theatre education component of pregnancy/STD prevention after-school program, targeted at disadvantaged, at-risk youth Served as anchor organization in Project LEAP, partnership among cotmty arts organizations, public schools. and the Center for Creative Education in Palm Beach County Invited to stage Young Voices per~brrnances for mental he',~lth professionals at Jackson Memorial Hospital in Miami and for the Palm Beach County Child Abuse and Neglect Prevention Task Force Public recognition by Attorney General .ranet Reno for exemplary compliance with ADA (:Mmericans with Disabilities Act) Carbonell Awards (South Florida Regional Theatre Awards) 1995 - l0 nominations, 3 awards 996 - 26 nominations (more than any other theatre in the history of the awards) I l awards (more than any other theatre in over a decade) 1997 - 19 nominations, 3 awards MAP IS ATTACHED TO THE ORIGINAL SF.T OF MINUTES OF 7/21/98 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Lake Addition alley abandonment (Stein family) APPLICANT'S AGENT: Gene Moore APPLICANT'S ADDRESS: 639 E. Ocean Avenue, Boynton Beach, FL 33435 DATE OF CITY COMMISSION PUBLIC HEARING: July 21, 1998 TYPE OF RELIEF SOUGHT: Alley abandonment LOCATION OF PROPERTY: 907 N. Federal Highway DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton BeaCh, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 6. 7. DAT ED: This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. .,xxx~m~! ~ ti iii///,, Ct h e r .,,x,- ,.~ N r O ~, City Clerk J:\SHRDATA\Planning\SHARED\WP\PROJECTS~Lake Addition-Stein~ABAN\DEVELOPMENT ORDER.doc EXHIBIT "E" Conditions of Approval Project name: Lake Addition alley abandonment (Stein family) File number: ABAN 98-004 Reference: Application dated June 5, 1998. t DEPARTMENTS INCLUDE [ REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: 1. Record an easement satisfying perpetual access requirements of both X Bell South and the City of Boynton Beach Utilities Department. Access To said easement shall remain unobstructed unless otherwise approved by Bell South and the City of Boynton Beach Utilities Department. ADDITIONAL PLANN1NG AND DEVELOPMENT BOARD CONDITIONS 2. NONE X ADDITIONAL CITY COMMISSION CONDITIONS /dim i J:\SHRDATA\PLANNING\SHARED\WP\PROJECTS~LAKE ADDITION-STEIN~ABAN\COND. OF APPR-STEIN.DOC\ DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Quantum Corporate Park DRI Lot #52 APPLICANT'S AGENT: Winston Lee, Winston Lee and Associates, Inc. APPLICANT'S ADDRESS: 1532 Old Okeechobee Road, Suite 106, West Palm Beach, Florida 33409 DATE OF RATIFICATION CITY COMMISSION: 8/18/98 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: 2400 Quantum Lakes Drive DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief'sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby × GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and cOnditions of this order. 7. Other ~'<, ~° Y ~ ~'o ~'/~'~ ,,,.--. ..... ' ~ City Clerk 52XD~ELOPMENT ORDER.doc J:~S H RDATA~Planning~SHARED~WP~ROJECTS~Quantum~Lot EXHIBIT "C" Conditions of Approval ProjeCt name: Quantum Corporate Park DRI Lot//52 File number: NWSP 98-008 Reference: The plans consist of 9 sheets identified as 2nd Review, New Site Plan. File//NWSP 98-008 with a Jtme 30, 1998 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: 1. All plans submitted for specific permits shall meet the city's code X requirements at time of application. These permits include, but are not limited to, the following: site lighting, paving, drainage, curbing, landscaping and irrigation. Permits required from other permitting agencies, such as FDOT, PBC, SFWMD, DERM, LWDD, DEP and any others, shall be included with your permit request. 2. Show all interior traffic control markings (stop signs, stop bars, one-way X signs, etc.) on site plan. [LDR Chapter 4, Section 7.B.2.] 3. Add note to site plan indicating that "All parking areas shall conform to X Chapter 23 of the Land Development Regulations including standard drawings B-90012, B-90013". 4. : Add note to site plan indicating that "All drainage structures and french X drain shall conform to Chapter 6 and 23 of the Land Development Regulations including standard drawing B-91007". ! B~LDING DIVISION COmments: 5. i The proposed monument signs do not comply with the Quantum X Corporate Park approved sign program and sign code with respect to Page 2 Quantum Corporate Park - Lot/t52 File No.: NWSP 98-008 DEPARTMENTS [ INCLUDE REJECT quantity, configuration and color. Therefore, prior to the applicant submitting for permit approval, the plans shall be amended to show compliance with the approved sign program or the applicant shall request and receive approval of a modification to the sign program that would allow the subject signage. At the June 30, 1998 Technical Review Committee meeting, the applicant agreed to process a subsequent request for a sign program modification. (Article IV, Section 7 of Chapter 21 - Sign Code) 6. At time of permit review, identify the setback dimension from the south X property line to the leading edge of the drive-through canopy. 7. Place a note on the elevation view drawing indicating that the building X signage shall comply with the sign regulations identified in the Sign Code (Chapter 21) and Community Design Plan (Chapter 9) of the Land Development Regulations. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Cgmments: 8. Locate safe 10 foot by 35 foot (10' x 35') site triangles at the entries on X the site plan and landscape plans. Ch.7.5 Art. II Sec.5 Par.H 9. Submit the future parking canopy details on a 24"x36" sheet, as part of X : the architectural plans. The separate 8 ½" x 11" sheet, as submitted, may become detached and lost. Ch.4 Sec.7 ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 10~ NONE. X ADDITIONAL CITY COMMISSION CONDITIONS J:\SHRDATA\PLANNING\SHARED\VVP\PROJECTS~QUANTUM~LOT 52 - NWSP~2ND REVIEW-COND OF APPR-LOT 52 NWSP.DOC