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Minutes 08-25-97 MINUTES OF THE CITY COMMISSION WORKSHOP MEETING HELD IN CONFERENCE ROOM "C", WEST WING, BOYNTON BEACH, FLORIDA, ON MONDAY, AUGUST 25, 1997, AT 6:30 P.M. PRESENT Gerald "Jerry" Taylor, Mayor Jamie Titcomb. Vice Mayor Shirley Jaskiewicz, Commissioner Henderson Tillman Commissioner Kerry Willis, City Manager James Cherof, City Attorney John Guidry, Utilities Director Mark Law. Deputy Director of Utilities Peter Mazzella. Asst. to the Director of Utilities Mayor Taylor called the meeting to order at 6:36 ~).m. to discuss two proposed settlement agreements. He reminded everyone present that no vote would be taken at this workshop meeting. These issues will be voted on at an upcoming regular City Commission meeting. I. PROPOSED LEISUREVILLE SETTLEMENT Attorney Cherof advised that this item has previously been discussed in Executive Sessions: however, that environment does not provide the benefit of staff oresence to offer inout. The Leisureville community is unusual n a number of resoects. The most unusual aspect ~s that the properly line of each individual home goes to the centerline of the ad.acen~ road as opposed to the edge of the right-of-way. This is pertinent oecause the main sewer line s underneath the centerhne of the road. There is a feeder line (lateral) offto the side of the main sewer line. When Leisureville was developed, there was plat language that discussed the right-of-way and access easements for the purposes of maintenance. In Phase I there was plat anguage, a document that conveyed the main line of the sewer and other parts of the sewer system [o the City, and [here was action by the Commission accepting that conveyance. These three elements only ex~st as to Pat 1 of Leisureville. Attorney Cherof distributed two diagrams One of the diagrams showed the right-of-way, sewer line ano the lateral. The second diagram is a detail of the connection. The lawsuit Leisureville initiated was an action for declaratory relief asking the court to interpret the olat language and the actions of the City over time. and to make a determination who was "esponsible for a portion of the lateral that was in the right-of-way. During Executive Session, the CFY reached a point with the City assuming and acknowledging responsibility for the main line repairs ano a portion of the lateral. In addition to the sewer system, there is also a stormwater retention system in this community. That system is not depicted on the diagrams. However. it is an issue that should be addressed Using the diagram Attorney Cherof explained that the City agrees to accept responsibility for the ma n line and any leaks and maintenance associated with that (A) and the turn section (B) and all of the connections at that point. The property owners or the association would be responsi~)le for connections beyond that point. From a staff point of view it was felt that it was easier to deal with specific parts of the system as opposed to dealing with measurements and how it relates to the 30' easement. Staff is able To televise this system without having to dig it and to determine where they are in the system by visual points of reference. No excavation will be necessary for repairs. Mark Law explained that [echnology nas brought us [o the point where new groutlr~g methods and equipment are available. Funding has been included in the proposed budget for this new technology. MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 Staff will De able to sit in the main line and videotape and look up the line with a t.v. camera If a leak is found in either of the items identified as "A" or' B .... · a onem ca grout repair can be made by a worker who will sit in the line. No excavation ~s necessary. Mr. Law is comfortable that the repairs identified can be made using [his method. Mr, Law explained that a repair would require the use of the City's large t.v. truck. This ~s a two-man operation. The workers would enter a downstream manhole with the camera [hat is on equipment similar to a tractor. The tractor goes up the line centered at the location of the potential break point. The workers can view up into the lateral 3' to 5' outside of the mare. The leak will be visually identified and the repair will be made. The chemicals are fairly expensive: therefore, it will probably cost between $500 and $700 per repair. Mr. Law explained that the City has been able to identify a leak by small depressions in the pavement. Attorney Cherof advised that the repairs would be necess rated by physical evidence of a problem· There is no requirement that the City undertake a program of preventive maintenance. If there is a depression and there appears to be a problem the line will be inspected. If there s a defect, the rep~a r will be made. This may result in an ongoing situaton since there is no way to project when these repairs will be necessary. This is an aging system. Mayor Taylor questioned whether we would have the ability to detect a leak that is beyond the area of our responsibility. Mr Law responded negatively, and explained that the only way to visually inspect the balance of the lateral would be to enter into the cleanout. Commissioner Jaskiewicz asked if the most likely occurrence of leak would be in the joinl area· Mr. Law explained that this ~s brittle clay p~pe, some of which was constructed in 1965. The life expectancy of this pipe ~s approximately 50 years. From the point at the final bend beyond item B to the front of the home. there ~s approximately 25' to 30' of pipe. There could be three to five more joints between that point and the front of the nome. That area would be the responsibility of the property owner or the association. Vice Mayor Titcomb confirmed with Mr. Law that this configuration ~s typical to all the connections within Leisureville. In response to Mayor TayloCs questior about the costs associated with excavation. Mr. Law explained that considering the water table m most o' Leisureville. it could cost approximately $3.009 to $5,000 per excavation and restoration With respect to the stormwater system, Mr. Law explained that this is a wet system. Almost all of it was constructed below the normal water table of Leisureville. It is always flooded. This type of system is very difficult to clean. An inflatable bag must be inserted into the outfall the water must be pumped out. and then it must be cleaned It is M. Law's opinion this system has never been mamtaihed The omy scouring it gets comes frorr a high rain incident To the City's knowledge, the system is in decent condition· However much of it was constructed in 1965· We have no documented drawings on this system. Attorney Cherof confirmed that this system nas never beer maintained nor have we been able to determine that it is a system that was conveyed to the City for the purpose of ma ntenance. During the meeting with representatives of Leisureville [o discuss this situation we felt ~t could be resolved as follows: For certain types of emergency repairs or beyond thal. the C/ty and staff would be available to process a repair (send a crew out to make the repair), but the Association would be responsible for fhe cost of the repai£ This will enable the City to compete with 2 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 the private sector for repairs and passes on to the community the benefit that the City can ,more efficiently and economically undertake the repair. To resolve the issue, there will be an acknowledgement that the Association owns all of the system~ but the City would undertake this responsibility of responding to repair calls and bill the Association for those repairs at City rates. Commissioner Jaskiew~cz confirmed with Mr. Law that although the Leisureville community was being discussed this evening, these methods of remediating any situations like this would be used Citywide Commissioner Til~man questioned how much money wou d be budgeted annually for th Guidry advised that the department has not budge ese repairs. Mr. ted for these repairs. The department is involved in updating the stormwate- master plan We envision looking at the rates. There was a determination by bono counsel that it was just to utilize water and sewer rates to pay for some reasonlabie stormwater costs. That was cleared in the 1996 ~ond aocuments. Attorney Cherof said the program of undertaking repairs to the sewer system and stormwater will be reflected in the rates in the future. Mr. Guidry agreed that we are now working on a cost of service analysis. We have not rewsited rates, but will look at it in the future. Attorney Cherof advised that at a meeting with Leisureville representatives, the discussion was narrowee down to [ne terms statea. There is no aocument [hat reflects the term. However if the Commission is comfortable with this concept as ouflined the draft document wiJJ be modified to reflect the terms and brought back for Corr 'niss~on approval after the Association nas reviewed and approved it. Consensus There was a consensus of the Commission [o move forward as recommended by Attorney Cherof. 2. PROPOSED WOOLBRIGHT PLACE SETTLEMENT AGREEMENT Attorney Cherof advised that the Commissioners had been given a handout summarizing five or six specific points that were taken from a proposal to modify the 1995 Settlement Agreement with Mr. Schad~r, Mr. Morton}. The two-page chart summanzes the position set forth in the 1995 Agreement Mr. MOrton's proposal to modify it. and the recommendation by staff. Attorney Cherof addressed each issue in the proposal as follows: Industrial Access Road The 1995 Agreement reauired that this road be constructed within 21 months of the date the Agreement was signed ('November. 1995). That road is not being constructeo, and Mr. Morton has proposed delaying construction of it until the occurrence of the earlier of two events - e~ther the issuance of the Certificate of Occupancy for his 14 acres ~mmediately ro the south of that industrial access road fthe property between Home Depot on the south and the Vinings development on the norti~), or the necessity of the road for the purposes of developing the property that lies east of the railroad tracks (Winchester proper[y). The Winchester oroperty is currently undevelooed and the only access to it is from the north. The railroad crosses Ocean Drive with an opportunity to turn south That road does not extend all the way down at this point. The Winchesters have an unspecified plan to develop their property, Mr. Morton proposes to construct the access road when Winchester develops the property and the CSX railroad2 approves moving of the railroad crossing from Ocean Boulevard to the industr a access road. There are several different points of view about when that would be triggered, and how it would occu¢. The railroad has provided many different opinions on how this could occur. Attorney Cherof advised ~rhat stories he MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 has heard indicate that the railroad will never agree to close Ocean Drive. He has also heard stodes that the railroad has no problem with closing Ocean as long as the industrial access road is in place. Mr. Mor~or explained that ti~e Agreement U~at was originally in place when this road was contemplated had Mr. Morton building the road to the railroad track Winchester would build the crossing and provide access to the property owners to the north. The City agreed they would maintain the crossing and provide insurance for the crossing. There have been many stories about what the railroad might allow. Mr. Morton said the railroad would allow the switch of crossings as long as all of the items mentioned are satisfied Commissioner Jaskiewicz questioned whether the City has ever contacted the State to find out for certain whether the Winchester property will ever be developed. The State s seriously looking at maintaining a greenbelt dna possibly expanding 1-95 in this area. Mr. Morton explained that there was an article ~n the newspaper recently that the Natu:e Conservancy targeted two sites in Palm Beach County. This is one of those two sites. They would like the Nature Conservancy to buy the Winchester track for preservation. If this occurs, they would prob~ably incorporate the railroad track so that it will be cart of the shopping center. Winchester has ar ingress/egress agreement to the CSX railroad property. This property had originally been sold to the State as part of 1- 95. The State declared a portion of it surplus property. Elsie Winchester ourchased the property as landlocked property. Attorney Cherof remmaed the Commissioners that this industrial access road construction was a hotly discussed issue when the City reached the 1995 Agreement. There previously was an 80' right-of-way. As Dar~ of the 1995 Agreement, Mr. Morton's commitment was to build it within 21 months Correspondingly, the City made a concession to abandon [he south 30' of that 80' ri ht-of-wa . Mr. Morton benefited from that 30' abandonment. The City satisfied that provision of the lg995 revi~iY~n. A great deal of time was spent discussing this particular issue and we received a commitment from Mr. Morton to build that road within 21 months. Staff's response to Mr Morton's proposal is to delay construction until the earlier of one of the following events: 1. Either 120 days from site p~an approval for the adjacent 14.5 acres: or 2. 120 days from site plan approval for any Portion of the property east of the railroad tracks (south of Ocean and north of Woolbright). The triggering event would not be contingent upon the railroad's actions This would remove them from that equation and fixes it with respect to development of one of these two parcels of property. Greg Kind, attorney, advised that the issue is timing. Mr. Morton is not refusing to construct the industrial access road. From a legal standpoint, there was a tenuous connection between the construction of a resident PUD and an industrial access road to serve one developer. Mr. Morton is requesting that the City reflect the appropriate time. Mr. Morton feels the approoriate time would be either when he completes the buildout of his project, or when ti~e other project for which this road is being built to support is approved and we know for certain the railroad crossing will be in p~ace. The CSX crossing is critical [o whether [hat undeveloped parcel gets developed. In response to Mayor Taylor's question, Mr. Kind advised that it would benefit Mr. Morton if the road were built when he is ready to develop his parcel. Therefore, Mr. Morton agrees with staff's recommendation except that in addition to the Winchester parcel being site planned through, that they also have the approval for the railroad to cross it. 4 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, '1997 Mayor Taylor pointed out that the original agreement had nothing to do with what was going to be developed at the other end of the road. When Mr. Morton came ~n. the City dealt With Mr. Morton's development. He agreed to develop the road as part of this oroject and the City agreed to abandon some property. Mr. Morton said he incorporated the extra 30' into the shopping center development. The main issue now is whether or not a road to nowhere should be built. Mayor Taylor reiterated that this is a discussion that happened many times. The City maintained its position that it wanted the road built, and Mr. Morton agreed to that condition. Part of the agreement was that the road would be built within 21 months of the 30' abandonment. That 21-month period has now expired and Mr. Morton is now looking for an extension. Mr. Morton advised that the agreement says there would be three access points into the center Until the shopping center is planned, he does not know where those access points will be located. There is no condition to eliminate the road. The road will be built as part of the 14 acres If there were a good eublic use for it. he would build it immediately. When the meeting took place with Carrie Parker and Bill Hukill. there was talk about discussions going on with the railroae and Winchester about developing his property. They believed th~s would happen. Therefore the 21 months was included to satisfy .~Wi. mchester oecause he felt he would have a deal ready with the cSx railroad However. that has not happened. Mayor Taylor feels Mr. Winchester may have been able to market his property if a road was included. Attorney Cherof said there ~s a prowsion of the current agreement that requires Mr Schadin to provide 110% surety for all of the improvements including the construction of the road. That provision would have to be satisfied if the Commission agrees to any delay in construction There is no surety for the road at this lime and the City would want that surety up front as a condition of signing the agreement. City Impact Fees The agreement provides that an.y, applicant (Mr Scharrin or one of his purchasers) pay fees at the 1986 City impact fee rate. Mr. Morton s proposal is that f Mr. Scharlin is the applicant, that th8 1986 fees be collected. However, if he is not the applicant (if he has conveyed the property and someone else comes 'n), that the City would collect the current rate and would remit the difference to Mr ScharlirL Staffs recommendation is that the fees collected from all applicants would be at the lp86 rate. If there has been a differentia~ collected to date we would remit that differential to Mr. Mortonprovided that the City ~s provided with releases from all of the purchasers of the property. Th~s ~s something all of the purchasers are aware of and they do not have an objection to the releases County Impact Fees Mr. Morton nas a Fetter from a prior County Attorney that acknowledges that his project was vested as of 1986. Currently the County is disputing the effect of that letter from the County Attorney. There is currently an agreement where the City collects the current rate, and gives the money to an escrow agent that Mr. Morton and the County have agreed to. Mr. Morton s proposal is that if discussions with the Count~ break down over what the escrow agent is To do with thai money, that the City will join him in litigation against the County and aggressively support him in enforcing his letter from Mr. Cook the County Attorney. Staff recommenas that the City continue to collec[ the current rate and give Jt to the escrow agent per the agreement. However. if discussions break down between Mr. Morton and the County, o~ if the County 5 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 begins to asset[ a position that is adverse to the City whereby the City has liability, the City w II take those funds and let the court figure out who they belong to. Attorney Cherof does not'feel there is much distinction between the court and an escrow agent. We will honor whatever agreement Mr. Morton is able to make with the County. We are not a third pare/to that agreement. Mr. Kino advised that Mr. Morton agrees with the staff recommendation on the City impact fees as long as they can provide a release [o the Ci[y. The County impact fee issue is between Mr. Morton and the County. The only reason the City is involved is because the City is collecting the fees for the County Plans Review Procedure The 1995 agreement incorporated a chart on how Mr. Morton's applications would be processed This process was referred to as an "expedited orocess". In some cases, the "expedited process" took longer than the regular process. Staff recommends resuming standard processing. Mr. Morton proposed using terms such as "best efforts" and "unreasonable delay". Attorney Cherof feels these are the kinds of words litigators like. He reminded the Commissioners of previous li~tigation with Mr. Morton aver the word "expedited". Mr Kino was agreeable with Attorney Cherof's recommendation and stated that the proposed language was Mr. Morton's way of extending an "olive branch". Traffic Approvals There rs a provrsion proposed related [o traffic appreval that was not specifically dealt with in the 1995 agreement. Staff is still evaluating this issue and discussing it with County staff. Mr. Kino said what Mr Morton is trying to do is set out what has been approved with regard to traffc. The traffic reports that were referenced were approved by County Traffic Engineering as well as the City. This is being done as a confirmation. If the City has an objection, Mr. Morton would like to knov~ about it now. Mayor Taylor acknowledged Mr. Morton's agreement with staff's recommendations regarding everything but the industriar access road. Mr. Mazzella said ne agrees with Mr Kino's remarks about the traffic study. This is a very complicated issue. Mayor Taylor feels it would be I)ossible to live with waiting for the 14.5 acres from site plan approval and/or approval for any portion of the property east of the railroad tracks. Mr. Morton is proposing including CSX approval. Staff does no[ agree with that proposal. Mr Mazzella explained that CSX would not approve a crossing to a vacant parcel. They will need something [o substantiate ihe need for a crossing. That need would be necessitated y traffic, whrch will b ' be generated oy a soecific use Until a use is designated, and a site plan is approved, the need for a crossing cannot be evaluated Mayor Taylor pointed out that Mr. Morton would need this road if he gets site plan approval for the 14.5- acre parcel. Mr. Kino explained the CSX railroad would not give an approval without showing a need for the crossing. That approval will come from CSX when the site plan is approved for a portion of the property across the tracks. 6 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 Mr Morton added that he agrees with Mr. Mazzella's remarks that the crossing would be better on the industrial road that it is on Ocean Drive. However. there are issues that must be resolved with the railroad and Winchester in order to have a crossing. One of the major issues in closing the crossing on Ocean Drive is how the business owners in that area will gain access to the property. After talking with CSX. Mr. Morton believes they would change the crossing if all factors came rotc play. Commissioner Jaskiewicz suggested contacting DOT to see if they will ever consider eliminating the greenbelt in this area In response to Vice Mayor Titcomb's question, Mr. Mazzella explained that if that tractl of land were to become designated greenbelt, the industrial access road would be built when the 1445-acre parcel is developed to provide a rear access to the shopping center. Mr. Kind explained that Mr. Morton has a master plan modification, which was postponed in order to allow time to work out some issues with staff. Mr. Morton would like [o come to the City Commission with a master plan that reflects everything Mr. Morton and the City want. Mr. Mor~on confirmea that ne was ~n ~greement with the sketch that reflects the switch on the industrial access road. 3. CONTRACT WITH THE TOWN OF HYPOLUXO TO PROVIDE FIRE AND EMS SERVICES Ci[y Manager Willis advised that the Town of Hypoluxo was placed on notice Dy Lantana that they will turn its service over to the County effective October 1 1997. Because of this nQtice, the Town of Hypoluxo is scrambling to investigate other options. An effective date of OctoberL 1998 for the commencement of service would be set. leaving the window of opportunity open for as soon as October 1. 1997. The figure we are working with is $180.000. Vice Mayor Shultz of the Town of Hypoluxo advised that this would only happen if the County Commission grants them release from the contract because they are now carrying Lantana's contract. Fire Chief Bingnarr and Battalion Chief Bill Gulbrandsen were present to addres~ tills ~ssue. Mr. Gulbrandsen explained that the Town of Hypoluxo is 6/10 of a square mile, which goes from Hypoluxo Road south to Miner Road. It is bordered on the east by the lntracoastal Waterway and or~ the west to an area just west of the FEC railroad tracks. The City borders the Town of Hypoluxo on three sides. We currently service the area and there have been discussions in the past about squa. rir~g off the City boundaries. This is an area the Fire Department feels is within the sauared off boundaries of Boynton Beach. The Town of Hypoluxo has a permanent population of approximately 1 300. The to ', appro_xlmately' 50% budt', out. There are two major areas orient, for dev-,~,,~,, ..... ,~,L.'f ~.~X ....... ~ea Is Ius[W'nshJP'wes[ or the FEC tracks (approximately 100 acres), bordered on the west by Overlook Road. This area is currently being looked at as a scrub site. This area may never be deve,oped However, if it is n~t a suitable scrub preservation area, it will be open for development. There are two active marina~J in the area. Approximately two years ago, there were 100 EMS and Fire-related calls, and there were- approximately 200 calls last year in this general vicinity. The township starts just north of Gateway and is bordered by the City of Boyn~on Beach. There is no part of the Town of Hypoluxo east of the Intracoastal Waterway. Chief B~ngnam advised that on August 6 TM, he was asked to join a meeting in the City Ma~nager's Office with Mr. Shultz. Subsequent to that meeting, he was asked to perform an analysis relativ~ to the impact this request would have on Boynton Beach Fire/Rescue H,ethProvided all corrthespondence that transpired between himself and the City Manager. Between August 6 and August 11 , he and MrJ Gulbrandsen spent time in the Hypoluxo area. H~ followed up with a etter to City Manager Willis addressing response times. In reviewing the contract that was provided, they also noted that the City of Boynton Beach uses a different method than Lanfana to transport oatients. The City of Boynton Beach uses a private provider 7 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 for non-ALS transports. In addition. Chief Bingham recommends that the City charge the Town of Hypoluxo fire prevention related fees similar to what is done in the commercial sector within the City limits of Boynton Beach. Communications was also an issue. Under the contract with Lanlana calls were transferred to the Lantana Po ice Department and then routed to the Palm Beach alarm office. If the call was a fire/EMS call it was then routed back to Lantana for response. We can eliminate the one step of having the calls transferred to the Lantana Police Department. Under the current contract there is a base fee and a capital contr but on fee. It is recomrpended that this structure continue because t guarantees an annual adjustment, and the capital contribution fee remains in tact for [he length of the contract, if a five-year contract is put in place, and the Town of Hypoluxo severs the contract after two years, the Town would still be liable for that capital contribution fee. Chief Bingnam is responsible for providing services to the citizens of Boynton Beach an(~ contract areas. He wants to be very cautious about overextending that service and wants to make certain he has the personnel and apparatus needed to do the job. On August 13th. Chief Bingham and Mr. Gulbrandsen attended the Town of Hypoluxo Council meeting to answer any auestions. There was discussion about the take-over date. and the insurance service organization (ISO) rating. In addition. Chief Bingham advised them of some deficiencies he and Mr. Gulbrandsen found during their inspection of the Town. We are now at a point where we may want to consider a Letter df Intent if the Commission wishes to move forward. The advantage of the City providing this contract service ~ncludes the inherent improvements in service to the citizens because of the additional firefighters and apparatus, a reduction in the ISO rating in the City, and the squaring off of areas of service. In response to Commissioner Tillman's question, Chief Bingham advised that the City's response time is approximately 4.5 to 5 minutes. Adding the Town of Hypoluxo will not decrease the response time to the citizens of Boynton Beach However it will reduce the average somewhat. Mr. Gulbrandsen reminded the Commissioners [hat we already provide contract services to the Town of Ocean Ridge Briny Breezes and the Village of Golf. What the Town of Hypoluxo is requesting is within keeping with what the City has already done in the past He explained that the figures that have been used for response times are very conservative. Commissioner Tillman suggested the use of a temporary facility at the north end of the City during daytime hours. Chief Bingham explained that this suggestion was discussed during the brainstorming session. However. no recommendation has been made in this regard. City Manager Willis is opposed to adding additional overhead to provide this service n response to Mayor Taylor's question, Chief Bingnam explained that when lSO visited Boynton Beach a few years ago some of the issues that were raised were communications and the nee(t for an additional aerial ladder dewce. Some of the items have been addressed. If the Commission approves the purchase of the apparatus that has oeen recommended, it will increase the ISO rating. We currently have a rating of 4. and it is possible that we will be able to attain a rating of 2. Chief Bingham advised that it would be in the Town's interested to correct some of the water problems that were identified, and he believes those problems will be addressed over the next two years. However even if the Town does not correct their water problems, it will not lower our ISO rating. 8 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 Mayor Taylor expressed concern about the response bmes of six to eight minutes Ihat were indicated for some areas. He felt this should be of concern to the Town of Hypoluxo Vice Mayor Shultz said he a~so had some concern aPout response times, but realizes there is more involved in response times than actual response to the scene. When the County dosed its station on Miner Road. the Town of Hypoluxo received service i:rom a station on Lantana Road near the airport At this point in time. it is unknown whether the County will maintain the station on Lantana Road. Chief Bingham explained that it is important [o know where the second station is Ioca~ted in order to understand now additional service would be provided if necessary. The City of Boynton Beach would be able to provide 15 people to the Town of Hypoluxo within 9 minutes. When Commissioner Tillman q Jestioned what would happen if the number of calls increases and the response times begin to increase. Mr. Gulbrandsen said additional stations would be necessary. Commissioner Tillman reminded everyone that while this proposal will generate revenue for the CiTy, there is a risk factor nvolved. City Manager Willis said there were discussions about locating equlpmen[ and personnel to this area. However she was concerned with having to lease or purchase an area for that equipment and personnel. If it were possible to not incur any overhead costs such as using an area already owned by the Town of Hypoluxo, we would forego those overhead costs Mayor Taylor reminded everyone that during the budget discussions, and prior to talks With the Town of Hypoluxo, the Fire Department requested three addibonal personnel and equipment because there was a need associated with providing service to our citizens. In addition, this additional personnel was supposed to cut down the overtime costs in [he Fire Department. If service is provide~d to the Town of Hypoluxo,' these three personnel and apparatus are required. He is concerned that by expanding our boundaries, the Fire Department will come back next year at budget time requesting additional personnel because of the expansion. Mayor Taylor wants to know these types of things up front. He feels we will be taking on additional costs to provide this service, and he does not want to see additic~nal costs down [he road Mayor Taylor further pointed out that the sosts associated with this expanded service are approximately $200,000, and we will only receive $180.000 from [he Town of Hypoluxo. He feels there is no advantage to the City in providing this service. Mayor Taylor sa d the Coun~ uses a system that is based on ac valorem. Therefore the Town of Hypoluxo will pay the County $369,000 oer year for service The City of Boynton Beach bases its system on cost of service Therefore serwce from the City of Boynton ~s a benefit for the Town of Hypoluxo. In response to Vice Mayor Titcomb s question Chief Bingnam sa~d the apparatus being req Jested s a pumper, which carries hoses, and has a 65' to 75' ladder. It is a single-axle vehicle. Id addition ALS cabinetry can be accommodated to carry the drug boxes. A paramedic will be on this vehicle at all times. City Manager Willis explained that the purpose of this meeting was to discuss the proposal brought forward by the Town of Hypoluxo. Staffwould need d rection from the Commission [o enter into a Letter of Intent and negotiate firm dates, dollars, and service levels. Commissioner Tihman ouestioned whether the Town of Hypoluxo anticipates any new developments Mr. Gulbrandser said [wo ootential development areas were discussed with the Council These areas are the Scotia Plantation and the FEC railroad. The Council agreed that if there were any deve opmen on the FEC property, they would request that the developer inc ude a public safety facility to be built. This could be a snared facility that can help us serve the north end and the Town of Hypoluxo. 9 MEETING MINUTES CITY COMMISSION WORKSHOP BOYNTON BEACH, FLORIDA AUGUST 25, 1997 Consensus There was a consensus of the Commissioners for staff to move forward with negotiation~ at an increased fee of $230,000 per year. ADJOURNMENT There being no further business to come before the Commission, the meeting properly ~ djourned at 8:20 p.m; ~ A~-FEST: City ~erk ecretary t~ree Tapes) 10