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Minutes 07-25-97 (2)MINUTES OF THE SPECIAL CITY COMMISSION MEETING HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH LIBRARY, BOYNTON BEACH, FLORIDA, ON FRIDAY, JULY 25, 1997, AT 3:00 P.M. PRESENT Gerald "Jerry" Taylor, Mayor Matthew Bradley, Commissioner Shirley Jaskiewicz, Commissioner Henderson Tiltman; Commissioner Kerry Willis, City Manager James Cherof, City Attorney Sue Kruse, City Clerk CALL TO ORDER Mayor Taylor called the meeting to order at 3:04 p.m. SITE PLAN APPROVAL FOR BGI INDUSTRIES IN QUANTUM PARK Slides were shown during these presentations. Gonzalo Ravago, Director of Operations of BGI Industries, Inc., gave a brief overview of his company. Richard Tambone of Tambone Real Estate DeveloPment Corporation gave a brief overview of his company. He mentioned that if it were not for the efforts of the Commissioners and the staff of the City of Boynton Beach helpin~a to expedite the Motorola project, Motorola would most likely not be in Quantum Park. Mr. Tambone stated that his company was hired by BGI to help evaluate where they should locate. They analyzed 15 different locations based on ~he~ following criteria: · DescriPtion of the site - hotels, restaurants, and conference facd~les close by. · Housing availability - BGI will be h~nng 300 to 400 ~nd~wduals ~o start their facility. With the expansion, this will inCrease to approximately 6q0. · Environmental conditions - cost analysis, impact fees, permit fees, etc., associated with the complete deve opment cost to construct a facllity. · Incentive packages Time requirements - BGI has certain timeframes in which they need to get certain things approved because they are dealing with many different individuals in different parts of the world. Therefore, it is important that they MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 have the ability to get everything approved in an appropriate fashion and within a certain criteria of costs. · Park Maintenance Fees · Water and Sewer rates The 15 locations were narrowed down to three (Boynton Beach. Miramar. and Homestead) and each City gave a presentation. By far, the City of Boynton Beach was the most professional and organized. The Boynton Beach location was chosen because of the following: · Work Force · Community amenities (hotels, the closeness to the ocean, and the quality of I~fe) · Progressive Support (the City wants economic development, the enthusiasm of staff and everybody in the City) · Flexibility (This is important because of the expansion capabilities in the future. The City agreed to approve an overall master plan that gives BGI maximum flexibility. Also. the various variances helped put this type of facility together.) · Transportation accessibility (Tri-Rail, 1-95. and the Florida Turnpike. [he Palm Beach International Airport. and the Fort Lauderdale Airport) · Competitive Real Estate Jose Diaz of HNTB Architects Engineers Planners reviewed some of the criteria established for the project, including quality for the project, access and circulation environment for the employees and visitors. He showed slides of the proposed project and explained the layout of the facility. He advised that there is going to be a lot of glass fenestration. The industrial traffic will be separated from the visitor and employee traffic. He anticipated that the necessary documents would be completed by the end of 1997 which would allow them to begin operations Jn late 1998. He anticipated the first shipments in the first or second quarter of 1999. Commissioner Bradley inquired about the starting salary range. Mr. Ravago advised [hat the starting salaries would be higher than the local starting salaries because they do not want a turnover of employees. Because of the training programs and the type of product they manufacture, they rely on their employees. MINUTES SPECIA'L CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Project: Agent: Owner: Location: DescnptJon: BGI Industries, Inc. at Quantum Park Gonzalo Ravago BGI Industries. Inc. Northeast corner of Gateway Boulevard and Quantum Boulevard (Lots 34A. 34B. 35, 36. 37 and 38 in Quantum Park) Request for site plan approval to construct a 160.033 square foot cosmetic and perfume manufacturing facility containing corporate offices on 18.345 acre of land in Quantum Corporate Park. Mayor Taylor advised that the Plann ng and Development Board unanimously approved this request with the exception of comment 49. The Board wanted something other than Cypress Mulch used. and the applicant agreed to this Motion Commissioner Tillman moved to approve this request. Commissioner Jaskiewicz seconded the motion, which carried 4-0. 160,033 square foot cosmetic Project: Agent: Owner: Location: Description: BGI at Quantum Park (Phenix Project) Gonzalo Ravago BGI Industries, Inc. Northeast corner of Gateway Boulevard and Quantum Boulevard Request to appeal the Community Design Plan r~gulations to allow overhead doors on the east elevation of the building facing Gateway Boulevard. Mayor Taylor advised that this was unanimously approved by the Panning and Development Board subject to all staff comments. Motion Commissioner Jaskiewicz moved to approve as read. Comm ssioner Tillman seconded the motion. In response to Commissioner Bradley, Mr. Diaz explained the landscaping, berm, and fence that is going to completely block the view of the facility. The motion carried 4-0. MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Project: Agent: Owner: Location: Description: BGI Industries. Inc. at Quantum Park Susan Delegal Holland and Knight BGI Industries. Inc. Northeast corner of Gateway Boulevard and Quantum Boulevard (Lots 32 33, 34A, 34B, 35. 36. 37 and 38 in Quantum Park) Request for a zoning code variance and parking lot variance from the City of Boynton Beach Land DeVelopment Regulations, Chapter 2, Se~ion 7.H.3 - Accessways, and Chapter 23. Article 11.H.7 - Number of Driveways, for an additional accessway beyond the two accessways allowed by code. Mayor Taylor advised that this was unanimously approved by the Planning and Development Board, subject to all staff comments. Motion Commissioner Bradley moved approval subject to staff comments. Commissioner Tillman seconded the motion, which carried 4-0. Mayor Taylor appreciated the comments that the applicants made with regard to the cooperation from staff. He was proud of the professionalism that staff displayed. He was also proud to work with the applicants who have been very professional, and he looked forward to this corporate resident. He made a commitment to work with the applicants to bring this to a reality as quickly as possible and welcomed them to the City. Mr. P, avago was honored to be part of the Boynton Beach community. Mayor Taylor mentioned that there will be a walkway on the second floor of this facility so that visitors can observe the manufacturing process. He believes that this project is setting a standard for developmenl in this park and future applicants may be measured against this. This could ~)e a model of what we want to happen in this park. A recess was declared at 3:45 p.m The meeting resumed at 4:52 p.m. REVIEW OF PROPOSED 1997/1998 BUDGET City Manager Willis thanked Ms. Reese and her staff for the excellent job they did putting together the overall budget package. MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Diane Reese. Finance Director, reviewed the proposed budget as follows: The proposed tax millage rate is decreasing slightly even though the General Fund is staying the same due to the debt service. The debt service rate came down so the overall tax rate is a slight decrease. There was a slight increase of just over 1% of the revenues this year. The General Fund revenues total $35,314,000 this year versus $35,565 000 last year. We have added eight new people in the General Operating millage and one in Utilities, for a total of nine. We have done some other reclassifications in different departments and have given people additional duties. City Commission - This budget is up slightly. The additions include .$1.250 for the purchase of plaques for the City Commissioners when they leave office, and miscellaneous supplies. City Manager - This budget decreased. We combined the Public Information Officer with the Assistant to the City Manager duties, eliminating one position. We also transferred half the cost of the Administrative Assistant to the City Hall budget to implement the Citizen Action Program. City Clerk - This budget is up slightly because of the additional $20,000 for the November election. Finance Department - $10C 000 has been included for the final phase of the purchase of new software. The new software cost a lot higher than originally anticipated Information Technology - There is a tremendous ~ncrease in this budget because we have put all the computer hardware from the separate departments into this budget so that it would be easy to see how much and v~hat type of hardware is being purchased by the City. This is the final year of the three year phasing of our computer upgrade program where we are switching o~'er from the IBM System 400 to a networking system. Next year. this budget should substantially decrease. Purchasing - This budget is up slightly ($1,500) to allow for the reclassification of one of the buyers to a senior buyer Human Resources - This budget has increased. It includes $35.000 for a comprehensive Classification and Pay Study on all the classifications to determine the amount paid to employees. Also included is $100,000 for employee training. This is a new program we are hoping to implement. We have set aside $200 for each employee to get additional training on their own. MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 City Attorney - This budget has increased. A Clerk I position was upgraded from part-time to full-time. They also added some promotional activities for any unanticipated activity related to outside attorney costs. Planning and Zoning - Additions to this budget include a new Assistant Planner position and an upgrade from a Clerk I to a Clerk II. Facilities Management - Additions to this budget include one custodian position and an additional $100,000 in the Repairs and Maintenance account to cover additional facilities; i.e.. the expansion of Hester Park. Palmetto Greens Park, Intracoastal Park, and the Historic Schools. This also allows for expanded custodial services in City Hall once renovation is completed. We want to make sure it stays clean, so additional money was added to keep the carpet clean. City Hail - This budget has decreased because last year funds were transferred to CIP to cover the City Hall renovations and remediation project. Communications - $49,000 was included for a 911 tape logger. We are going to be upgrading our PBX System; however, we are spreading that out over three years That is being funded in CIP and is not coming out of the Communications Department's budget. Police - Additions include one nvestigator and one Evidence Ccme Scene Technician. Last year we purchased the Police Department's vehicles out of the Vehicle Reserve Account. This year we are taking it out of the Police Department's budget. Fire - The increase in this budget is due to the hiring of three Firefighters in July, 1998 in order to try to cut down on overtime costs. They hope that the overtime costs will come down the following year to offset the cost of these three firefighters. They have also done a lot of upgrades in the Fire Prevention Division. Also included in this budget is $90.000 for the first year of a five year lease purchase arrangement for a Quint fire pumper. Development Department - Included in this budget is a vehicle. Also. the Engineering Department and Building Department were combined. Occupational License - This division has no new personnel or reclassifications. There is a sight decrease in this budget. Code Compliance - Two new Code Inspectors have been added to help with the 20/20 Visions project and all the new violations that are coming in. They want to be able to get a better handle on the situation and be able to assist the MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25,1997 public in a faster manner. When complaints come in. they want to be able to address those complaints immediately. One new vehicle was added to this budget. Mr. Blasie advised that two vehicles should be added to this budget, one for each new inspector. Animal Control -Additions include a replacement vehicle for administration use. Public Works Administration - There were some decreases in some accounts. One vehicle is being replaced, Roads and Streets - There is an addition of $25 000 in addition to what has previously been budgeted for repairs to roads and sidewalks, and $20.000 for electrical costs for street lighting. Library - Improving customer service is the cornerstone of this year's budget request. They have increased their book line item [o bring the library books up to the standard that they want them to be at. Their focus is on collection development, staff enrichment, and facility enhancement. This budget also includes $30.000 for new carpet replacement. Recreation Administration - There are no major dollar changes in this budget this year. They are extending the hours at Wilson Pool. The CIP budget includes heating and a cover for the Wilson Pool. They are implementing some new afterschool programs and are preparing a video to be submitted for a national award, Parks - This budget has decreased. In 1996/97. Parks had some money to make major improvements to the ballparks. Congress Avenue medians, and repaying the Parks Division parking lot. No major improvements are proposed for 1997/1998 in this budget. Some of their Capital Outlay requests are n the CIP. Utilities - This includes all utilities. This budget has increased slightly The major items include $56,000 for two portable generators, $17,000 for t~,e upgrade in their computer server. $70,000 [or storm drain mprovements, and $237,000 for vehicle replacements. Ms. Reese explained that we are going to begin a Vehicle Replacement Program for all City vehicles so that we are not hit so hard every year. Money will be budgeted for vehicle replacement and on a rotation basis every year, we will replace so many vehicles based on the need. MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Golf Course - Additions include $5 900 for incentive pay for the Golf Course Superintendent. They are also upgrading their computer software program. Sanitation - The major changes in this Duaget include $45,000 for the purchase of dumpsters at previously annexed areas that we will begin serving next year, $355,000 to purchase new vehicles, and $390.000 for the Vehicle Replacement Program. The General Fund also placed $800 000 out of CIP tO begin this Vehicle Replacement Program. Vehicle Service - Additions to this budget includes $1.313.000. This is how much it is going to cost the first year to begin the Vehicle Replacement Program for all City vehicles. Warehouse - This budget increased slightly and includes a desk top computer and a scanner to bar code all the inventory in the warehouse to make inventorying easier. Also, we are hoping to bar scan all inventory, such as desks, so that when we 'nvemory our fixed assets, we will be able to do it in a more efficient manner and keep better track of where our fixed assets are. Risk Management - This budget includes a 5 percent allowance for ~ncreases in all the insurance premiums for the various insurance we carry. Mass Transit - This budget contains no capital purchases or new personnel It is up slightly due to some changes in salaries. Recreation Program Revenue - Additions to this budget include $34,000 for registratio~ [or software. This budget took on a lot of new programs tha~ normally would be in the General Fund. This budget was only intended to fund the programs that the Recreation Department provides. It was not intendeld to fund the other projects that we asked them to because there was no money i~ the General Fund for them. Local Option Gas Tax - There is a decrease in this budget due to a reduction in the allowance [or future appropriations. This money can only be spent on road and .street improvements. Community Redevelopment - The reductions this year are due to not [unding land purchases as in prewous years. Economic Development - This budget includes funding for ~3rofessional services and other contractual services. 'MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Capital Improvements - This program includes a lot of the projects that have been ongoing and take more than one year to complete. We are looking to reptace~the telephone system, and there is money in this budget for the Vehicle Replacement Program and various other improvements to City buildings and grounds. There are funds available in this budget for any projects that the Commission may want to do. The total [ax rate this year is 8.244. The General Operating Millage Rate is 7.9251. This will bring us in approximately $17 million in taxes. Commissioner Bradley ~nquired about the reduction in the City Commission's insurance rate. Ms. Reese advised that the health insurance premiums decreased in every department in the City. Commissioner Bradley referred to the transfer of the agenda preparation to the City Clerk's Office and asked if a new staff person will be needed to do that. City Manager Willis indicated that no new staff person will be needed at this time. She advised that this is standard practice throughout Palm Beach County. Commissioner Bradley inquired about an overall orqanizational chart for the Development Department. Ms. Reese will provide him'with that chart. Commissioner Tillman inquired about the cost of upgrading the telephone system He recalled having previous discussions about this costing a substantial amount of money. Ms. Reese advised [hat it cost approximately $350.000. City Manager. Willis explained that when this was first discussed at a Commission meebng, ~t cost about $1.5 million. However. it was modified and reduced. She will bring this package back to the City Commission at the first public hearing on the budget for further discussion Commissioner Tillman asked if the budget represents an overall increase or decrease in staff. Ms. Reese advised that overall, there s an increase of eight people. City Manager Willis advised that the early retirement incentive package is not reflected in this program. Approximately 80 employees would be eligible for retirement under this program and if they all took advantage of it and were replaced at starting salaries, the City would save over $800.000 ann ually. This would also provide an opportunity to restructure some organization and reevaluate the organizationa chart. Mayor Tay or found the budget very well detailed and extremely easy to read this year. He felt it was remarkable that we are not raising taxes. He attributed this MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 to good management, good direction, and good planning. He stated that we are making major strides ~n upgrading our technology and was glad that money was budgeted for employee training. He was glad to see money ~n the budget for the library books, the Wilson Pool improvements, and improvements in Parks and Recreation. He questioned the number of vehicles the City has, and the life span of these vehicles. City Manager Willis advised that Carel Fischer, Deputy Director of Public works, can provide that information at the first public hearing. She advised that this is the first time we are going to have a vehicle fleet replacement policy. In the past, we would put aside a certain amount of dollars in the CIP and everyone would compete for those dollars. It is not good business practice to fund :recurring expenses with nonrecurring revenues. The vehicles have an eight year life span. As the departments get weaned from this "extra funding source", we will move those ClP funds into Facilities Maintenance. Mayor Taylor assumed staff has looked into the option of leasing vehicles instead of buyJng them City Manager Willis answered affirmatively. Mayor Taylor notice a $38,000 increase in the operat ng supplies of the Fire Department. Fire Chief William Bingham advised that there were sev?ral items that were initially in the Capital Ou~ay that are now n the 318 acc~ount. That account also includes emergency medica supplies in the amount of $65,000 uniforms, suppression equipment and training aids. Mayor Taylor ask~ed if this covers the upgrading of the fire protection equipment. Chief Bingh~m did not believe so. Mayor Taylor did not know if [he hiring of three new firefighters wil! reduce overtime ~osts. He wondered if there are other ways to do so. He pointed out that this year we are only budgeted for these fireflghters for the I~st three mo,.n!hs. _Howeve.r., next ye. ar, those !hree firefighters w be budaeted for fh¢, ceon~trse' year. He w,II be Iook,ng to see If the these firefighters offset"th~ overtlY; Chief Bi,ngham advised that he is developing a strategic plan fo~- the City Managers review on how to reduce overtime. It contains eight components, one of which is the additional hiring. Mayor Taylor could not justify the $146.000 fire truck in this year's budget. He pointed out [hat we have a fire truck that will reach anything in the City. He felt strongly about cutting this item out of the budget. l0 MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25,1997 Chief Bingham advised that this Quint fire pumper is not a ladder truck. It is a fire engine that happens to have a ladder on it. It would be a replacement for a 1988 fire engine that has 71 984 miles on t and s at the end of ts 10 year standard life sp~n. It happens to have a adder, which is going to be very e~e?ve as we proceed with producing our Insurance Services Organ zation It is also going to be very effective as a secondary ladder truck. He referred to the development of the industrial park and advised that the BGI facility is 160,000 squa~-e foot. If anything should happen there, an elevated water stream is going to be Critical. Mayor Taylor pointed out that the City is only six miles and questioned the additional mileage that will be put on the 1988 fire engine. Commissioner Jaskiewicz did not think the three additiona firefighters would reduce overtime. She felt we should try to find out the cause of the overtime and correct it. She suggested evaluating the personnel situation after the early retirement program is offered. She also questioned the purchase of the Quint fire pumper. Last year during budget discussions, she thought we were more inclined to increase the emergency vehicles. Chief Bingham advised that another ALS vehicle was purchased. Cclmtniss oner JaskieWicz thought the emphasis was on emergencies rather than fires. Chief Bingham advised that since we serve multiple roes all our fire engines are equipped with paramedic equ pment and paramedics. Commissioner Jaskiewicz believes most of the mileage was put on the 1988 fire engine because of the emergency calls, not fire calls. Commissioner Jaskiewicz asked if the staff o~ the Police Department s up to quota. Police Chief Marshall Gage advised ' that the Pohce Department ~s fully staffed right now. Commissioner Jaskiew~cz asked if the utility project (burying the underground wires in the vicinity of the bridge) is included n the proposed budget. City Manager Willis advised that it is included in the current budget. Commissioner Bradley inquired about the Local Option Gas Tax revenues that are projected at $900.000. Ms. Reese advised that it was based on a projection that th~ State sends to us. If our current receipts show a decrease. [hen we decrease it in next year's budget. Commissioner Bradley questioned the investment income. Ms. Reese advised that it depends on how fast you spend the money. If you do not spend the ~ncOrneeaYseUs! front and wait until the end of the year. the investment income ]] MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Commissioner Bradley asked if there ~s a continuous outlay of dollars associated with the repaying program. Ms. Reese advised that we do not spend a certain percentage every month. It depends on the projects that are going on City Manager Willis added that she is going to bring an investment policy to the Commission for adoption in the near future. This investment policy wl guide us in taking advantage of better investment opportunities that involve minimal or no risk. Commissioner Bradley was glad to see that dollars have been allocated to the economic development program. He asked Chief Gage what plans he has for expanding P.A.L. activities. Chief Gage advised that some equipment has been orderea; however, more is needed. There is no lack of volunteers, Commissioner Tillman inquired about the minodty recruitment program in the Police Department. Chief Gage advised him of the mentonng program. In addition, we made four trips out of town to some of the colleges in an effort to recruit minorities. A number of minority officers left to go to other agencies. We currently have 17 minority officers. One more minority officer will sta~ next week. Commissioner Tillman asked how much money was allocated for minority re.cruitment. Chief Gage advised that approximately $5.000 was allocated for minority recruitment so far. The biggest issue we are looking at fixing is the turnover. This is the one issue [hat has hurt more [han anything else. Mayor Taylor commended the managers for working hard to run their departments efficiently and effectively and hopes that in the future the emp oyees can be rewarded for their efforts. City Manager Willis thanked everyone for doing an excellent ~ob. RESOLUTION ADOPTING A PROPOSED MILLAGE RATE (FISCAL YEAR 199711998) AND SETTING FORTH THE DATE, TIME, AND PLACE C~F THE FIRST PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND THE TENTATIVE BUDGET Attorney Cherof read Proposed Resolution No. R97-117 by t t e only and'advised [hat the public heanng will be held at the City of Boynton Beach COrem ssion Chambers at 100 E Boynton Beach Boulevard on September 4. 1997 at 6:30 p.m Mayor Taylor added that the date of the second public hearing will be set at the September 4th hearing. ]2 MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 25, 1997 Motion Commissioner Tillman moved to approved Resolution R97-117. Commissioner Jaskiewicz seconded the motion, which carned 4-0. ADJOURNMENT There being no further business to come before the City Commission, the meeting was adjourned at 4:50 p.m. CITY OF BOYNTON BEACH ATTEST: Cit~'Clerk Recording Secretary (Two Tapes) Commissioner DEVELOPMENT ORDER CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: BGI Industries, Inc. at Quantum Park APPLICANT: BGI Industries, Inc. APPLi CANT'S AGENT: Susan Delegai -. HollanO and Kn gnt AGENT'S ADDRESS: One East Broward BIva.. Ft. LauderdaJe. FL 33301 OF HEAR NG BE DATE 1 FORE CITY COMM SSION: TYPE OF RELIEF SOUGHT Zoning Code ~arianc~ (number of accessways) LOCATION OF PROPERTY: Northeast comer of Gateway Boulevard and Quantum Boulevard (lots 32, 33, 34A. 34B, 35, 36, 37 anc~ 38 in. Quantum Park) DRAWING(S): SEE EXHIBIT "A' ATTACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of B0ynton Beach, Flodda on the date o[headng stated above. The City Commissionhaving considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1 Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant ~x' HAS ~ HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "B' with notation "included". The Applicant's application for relief is hereby ./-/GRANTED subject to the conditions referenced in paragraph 3 hereof. .__ DENIED Thi~ Order shall take effect immediately upon issuance by the City Clerk. All Elrther development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DEVELOPMENT ORDER CiTy OF BOyNTON BEACH, FLORIDA PROJECT NAME: BGI Industries, Inc. at Quantum Park APPLICANT: BGI Industries, Inc. APPLICANT'S AGENT: Gonzaio Ravago AGENT'S ADDRESS: 2601 E. Oakland Park Blvd. #101, Ft. Lauderdale, FL 33306~ DATE OF HEARING BEFORE CITY COMMiSSiON: ~, IgC7 _7~' -' TYPE OF RELIEF SOUGHT: New site plan approval LOCATION OF PROPERTY: Northeast comer of Gateway Boulevard and Quantum Boulevard (lots 34A; 34B; 35, 36, 37 and 38 in Quantum Park) DRAWING(S): SEE EXHIBIT "A" ATi'ACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing Stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the Public finds aS folloWs: 1. Application for the relief sought was made by the ApPlicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant ~ HAS ..__ HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions'for development requested by the Applicant, administrative staff=' or suggested by the public and supported bY substantial competent evidence forth on Exhibit "B" With notation "lnc uded" are as set The Appli .cant's application for relief is hereb ~ GRANTED subject to the COnditiOns referenced in .__ DENIED paragraph 3 hereof. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other --'T MASTER SITE DEVELOPMENT PLAN KEY PI~tN · 'O 400 800 EXHIBIT "B" Conditions of Appr6val ~Project name: BGI Industries, Inc. at Quantum Park [le number: NWSP 97-016 eference: The plans consist of 11 sheets identified as 1st Review. New Site Plan. File/rNWSP 97-016 with a June ~ ~ ) 1997 Plaunin, and Z_onin~ent date sram 'kin PUBLIC WORKS Comments: 1. Provide locking pins on all dumpster locations with doors, to secure doors open X and closed. It is the responsibility of the store manager to have the gates open on the day of refuse pickup. UTILITIES Comments: ' 2. Palm trees shall be the only tree species allowed within utilities easements. X Canopy trees may be planted outside of the easement so that roots and brauches · will not impact those utilities within the lasement in the foreseeable future. 1~!3 (Sec. 7.5-18.1) · Dep. artment of Health permits will be required for the water system serving this X : project, and may be required for the sewer, depending upon final design ~ configuration. Both plans must be approved by this office. (Sec. 26-12) 4. Fire flow calculations will be required demonstrating the city code requirement X of 1500 g.p.m, on site (LDR Chap. 6, Art. Sec. 16), or the requirement imposed ! by insurance underwriters, whichever is greater. (Sec. 26-16(a)) !5. A capacity reservation fee will be due for this project upon the Utilities X Department request for signature on the Health Dept. application forms or within 30 days of site plan approval. This fee will be determined based upon final meter size. (Sec. 26-34(E)) '6 Water and sewer lines to be owned and operated by the city shall be included X i. within utilities easements. Show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated ',~ via separate instrument to the city. (Sec. 26-33(a)) 1~7. Indicate that all points on the building will be within 200 feet of an existing or X i propOsed fire hydrant, by showing said hydrant on the plans. (LDR Chap. 6, Article IV, Sec. 16) If this is not achievable due to building size, a variance will be required. 8. Apprppriate backflow preventers will be required on the domestic water service X to the building, and the fire sprinkler line, if there is one. (Sec. 26-207) Page 2 BGI Industries, Inc. r ~le No. NWSP 97-016 9. City water may not be used for irrigation where other sources are readily X available. (Comp Plan policy 3C.3.4) 10. Provide an engineer's written certification that drainage will conform with al X rules of the city and the South Florida Water Management District. This , certification shall include a statement that the master drainage system for Quantum Park has sufficient capacity to accommodate the drainage flows from this facility without excessive discharge. (LDR Chap. 4, Sec. 7F) 11. The waste stream from the manufacturing process must meet the city's X : pretreatment requirements. A sampling point must be provided to allow monitoring of this waste stream. (Sec. 26-143, 26,147) ':FIRE Comments: .12. It is recommended that the stabilized ground co~mecting the south parking lot to X the east service area be paved to provide more effective track access. [}6OLICE ~ Comments 1.13. It is 5ecommended that the median within Quantum Boulevard, at the major X ingress/egress of the site, be corrected to accommodate opposing vehicle i~ movdments from Motorola. The median needs to be cut back to allow a better . ttm~ifig radius for vehicles making a left mm out of the Motorola driveway. 14. It is recommended that the existing median opening on Gateway Blvd., at the X i truck [entrance, be closed so no turns are allowed for eastbound traffic. ,:ENGINEE ~RING DIVISION ti Comments: t,15. Catch basins shall be located in grass area. [Chapter 23, Article II.F.] X t!16' Pr°vi4e details sh°wing pavement secti°ns and curb types prior to issuance of X i! building permits. [Chapter 23, Article I, Section 5.B.4.] 117. Provide traffic control marking and signage at all ends of islands where traffic is X leaving parking areas (stop signs and stop bars). Also, striping and signage are ~ needed around the entrance island. [Chapter 43, Section 7.B.2.] ,~8. Handicap spaces need to be signed and striped in accordance with the Florida X ':: Accessibility Code and current city standards. [Chapter 23, Article ILK.] Page 3 BGI Industries, Inc. ~ile No. NWSP 97-016 19. Provide street name signs at exits to Quantum Boulevard. Provide detail X drawings prior to issuance of building permits. [Chapter 6, Article III, Section 20. On sheet C1-2, show size and type of pipe run from S-36 to existing catch basin. X Also, same is needed from structure S-13 to S-15 and from S-15 to existing catch basin. [Chapter 4, Section 7.F. 1.] 21. Provide swale detail needed on proposed swale area. [Chapter 4, Section 7.F.2.] X 22. Provide details or notes needed for the area on plans called out for stabilized X ground. (Need stabilization requirements). [Chapter 6, Article IV, Section 10.F] 23. Median alterations on Quantum Boulevard need to show dimensions of removal X and extensions, as well as pavement markings needed and pavement sections ~ including curbing. [Chapter 6, Article IV, Section 10.Y.] Also, details are ~.,: needed on entrance road offN.W. 22nd Avenue. - ~,24. Site lighting needs to conform with LDR Chapter 23, Article II.A. 1. Submit X ~ proposed photometrics prior to issuance of building permit. 25 Indicate invert elevations of the three existing stormwater structures (within the X ·: road R/W). 26. At the N.E. comer of the site add a "DoNot Enter" s~gn' and approprmte' pavement X striping to prevent vehicles entering the one-way truck exit. [Chapter 23, Article .~ii7' Show 6" thick sidewalk thru all three driveways. [Chapter 23, Articleli.e.] X ~8.. Provide appropriate fire lane markings and siguage at the drop-off "future X parking" area and along the access route to the service area and south parking lot .~ [Chapter 23, Article II.M] 29. Provide an engineer's sealed certification that drainage will conform with all X 7.F.2.mles' regulations, codes, etc. including, but not limited to, Chapter 4, Section 30. All plans submitted for specific permits shall meet the city's code requirements at X I time of application. These permits include, but are not limited to the following; ~ site ligttting, paving, drainage, curbing, landscaping, irrigation and traffic control '~ devices. Permits required from agencies such as the FDOT, PBC, SFWMD, I LWDD and any other permitting agency shall be included with the permit ~ request. Chapter 1, Article 1, Section 6.A. Page 4 BGI Industries, Inc. -'51e No. NWSP 97-016 BUILDING DIVISION Comments: 131. At time of site plan review, building and site siguage is required to be submitted X and reviewed for compliance with the applicable code regulations. Quantum Park has an approved sign program that governs specific aspects of the siguage in the park. The submitted plans are incomplete with respect to the below listed sign specifications. Amend the plans to show compliance with the regulations. [Chapter 21 - Sign Code, Article IV, Section 5 and Section 7; Chapter 9 - Community Design Plan, Section 10.I.] Buildin~ A) Main Entrance Project Identification Sign (site) i. On the site plan identify the location of the sign - minimum 10 feet setback from adjacent property lines. ii. Identify the area of sign face - maximum 52.681 square feet. nI. Quality allmved- maximum 1 on site (see sign program for additional project identification siguage) iv. Illumination - Specify, with a note, that the sign is or is not illuminated. v. Colors - Identify the color of the text shown on the face of the sign as number 2 and change the color of the non-word depiction (logo symbol) ~om 2 to number 4. Also, to ensure the colors of the proposed sign and sign structure are consistent with the colors of the existing siguage located within the park, add to the color key chart the manufacturer's specifications listed on the approved sign program. vi. Modify the main entrance sign information identified on the site plan to entrancematch thesign.Sign data identified on the elevation view drawing of the main B) Directional Siguage (site) i. On the site plan identify the location of all proposed signs. Also, dimension their location from adjacent property lines - No minimum setback. ii. Show and dimension the sign area for each proposed sign - Maximum 4 square feet. iii. Quantity allowed - Maximum 4 (show location of all proposed). iv. Identify style of lettering - Limited to one (1). v. Illumination- None approved. Indicate, with a note, on the sign plan that the signs are not illuminated. vi. Modify the employee entrance sign information identified on the site plan t.o match the sign data identified on the elevation view drawing of the D/F sign. C) Building Signage ii. Dimension the size of all proposed signs - Maximum total area of all i. Location - Mounted to any face of any structure. signs is 630 square feet. iii. Height of sigu~ Not allowed above the roof line (show the roof line at the location of the proposed two (2) wall signs). iv. Quantity - No limit (total area shall not exceed maxim~ma allowed sigu Page 5 BGIIndustries, Inc. -~leNo. NWSP 97-016 v. Design- · Limited to one (1) style of lettering (identify letter style). · Limited to one (1) type of sign (identify type of sign). · Non-word depictions (logo) - maximum size not to exceed 20% of sign erected (dimension size of all logos). · Specify type of illumination. · Colors - limited to two (2) colors plus black and white for all building signage, with the exception of non-word depiction signage which has no color limitation. To ensure consistency among sign colors, specify all colors by identifying color name, color code and manufacturer. 32. The site plan and other plan view drawings of the site do not hxdicate the location X , of the handicapped accessible path that is required between the handicapped accessible entrance to the office building and the~proposed sidewalk to be located within the abutting right-of-way. Amend the plans to identify the location of the accessible path including specifying the width and grade elevations of the path consistent with the regulations of the Accessibility Code. [Florida Accessibility Code for Building Construction Section 4.1.2.111 (1) thru (4)] :33. The 36" x 48" drawings included with the submittal exceed the maximum X ~ document size of 30" x 42". Therefore, reduce the~ size of the landscape plan and surveys accordingly. [Department of Development Policy Manual - Document ,~ Quality; page A-4] 34. The plans indicate large quantities of alcohol are being used and stored on site. X The *vorking drawings for these areas shall comply with the applicable occupancy classification regulations identified in the building codes. Permit plans for the proposed project shall comply with the applicable Building, Energy and Handicapped Codes. [Chapter 20 - Building, Housing and Construction Regulations] f~35. Indicate the finish floor elevation of each structure on the floor plan drawing or X identify the f'mish floor elevation within the building footprint of each structure shown on the site plan. The floor elevation shall comply with the minimum standards referenced in the code. [Chapter 20 - Building, Housing and Construction Regulations, Article VII] RECRE^noN · omments None -FORESTER/ENVIRONMENTALIST Comments: None 'PLANNING AND ZONING [~ Comments: 6. Submit a copy of the survey containing a clause stating that the property was X Page 6 BGI Industries, Inc. '~ile No. NWSP 97-016 , abstracted for all easements, right-of-ways and utility- lines (abstracted survey) prior to issuance of building permit, as required by the Land Development Regulations, Chapter 4, Section 7.A.3. 37. On the site pl0n, indicate and dimension the required building setback along 22nd X Avenue (Gateway Boulevard), as required by the Land Development Regulations, Chapter 4, Section 7.B.1. 38. On the site plan, indicate and dimension all proposed building setbacks, as X required by the Land Development Regulations, Chapter 4, Section 7.B. 1. 39. Land Development Regulations, Chapter 4, Section 7.B.1 require that a site plan X illustrate all proposed buildings and stmctares. The submitted site plan indicates structures being proposed for the site, however, no information regarding height, exterior dimensions and setbacks of these structures is provided. Include this information for: · cooling tower, · water treatment facility, if applicable, ~ · guard house, · water feature located north of the office building, · bridge to the existing wooded area located south of the development, and ri:' any other structure to be erected on the site on a set of permit drawings. All ~ proposed structures have to be in full compliance with the City Code, otherwise, an additional submittal for a major site plan modification may be required (Land Development Regulations, Chapter 4, Section 9.C.3). 40. Land Development Regulations, Chapter 4, Section 7.B.1 require that all proposed X buildings be labeled as to their proposed use. Indicate the use of the building attached to the southern elevation of cosmetics factory. 41. Provide dumpster enclosure details, as required by the Land Development X Regulations, Chapter 7.5, Article II, Section 5.J. and Chapter 9, Section 10.C.3. 42. Include a copy of the landscape plan drawn to the same scale as the site plan, as X t required by Land Development Regulations, Chapter 4, Section 7.C.1. 13. Provide samples of all major exterior building materials as required by X LDR, Chapter 4, Section 7.D. I for permit review and inspection purposes. i44. For consistency, coordinate locations of all proposed structures on the site plan X * and landscape plan. 5. On the landscape plan, amend the planting material tabular summary to include a X '~calculations"landscape materialfor this requiredcategory.by the code" category. Also, provide relevant · For the landscape buffer adjacent to the right-of-way and along abutting Page 7 BGI Industries, Inc. ~'~ile No. NWSP 97-0~6 ,, properties, provide perimeter distances of the parcel for which the landscape. buffer material is being calculated (Chapter 7.5, Article 1I - Landscape Code). Applythe ratio of one tree for every 40 feet and/or one shrub for every two feet. · For r. equired parking area interior landscaping, apply the appropriate ratio of reqmred landscape material (Chapter 7.5, Article II- Landscape Code, Section 5.G). · For the peripheral landscape buffer, select landscape material in accordance with the :previously approved buffer plans. Note: When selecting landscape material, follow the planting specifications included in the Land Development Regulations, Chapter 7.5, Article II, Sections 3,4 and 5. 46. Incorporate the above calculation into the tabulation of the landscape material X provided for the site. The native requirement is fifty percent of the required landscape planting (Comprehensive Plan Policy 4.4.6). 47. Amend the landscape specifications of the peripheral greenbelt to comply with the X buffer plans. 48. On the landscape plan, indicate all existing and proposed easements and lighting X · ~ . poles to avoid potential conflicts with the utility lines and proposed structures. 49. Within the plant listing specify mulch to be used as a ground cover. Use X Eucalyptus or Melaleuca mulch; not Cypress (recommendation). '50. Environmental review and permit will be required for the proposed use, prior to X issuance of the building permit. 51. Land Development Regulations, Chapter 4, Section 7.D.1 require that the X architectural submittal contain all floor plans of all buildings proposed for the site. The submittal does not contain floor plans for the office buildings, covered walkways, guard house and the second story of the manufacturing building. 52. Submitted elevations of the proposed complex do not match floor plans with X respect to length, openings and distances between various parts of the complex. For consistency, eliminate discrepancies and provide elevations and floor plans matching each other. * 53. Any roof top equipment shall be screened from view at a distance of 600 feet. If X i such equipment is planned, indicate its location and the height of the equipment above the top of the parapet wall or mansard roof. Provide elevations of the ~-' structure showing the roof top equipment and the required screening (reduced to a small scale). The elevations shall contain lines-of-sight drawings connecting the , highest point of the equipment with eye level from a distance of 600 hundred feet from the building (LDR, Chapter 9, Section ll.E). If necessary, provide architectural details of screening structures. Page 8 BGIIndustries, Inc. ~leNo. NWSP 97-016 ~ 54. Indicate location of all loading zones and the size of a ical 1 ' ,~ ....... typ oading zone (12 I X · . .~ xee~ oy ~> xeet) m accordance with the PID design standards (Land Development Regulations, Chapter 2, Section 11.J. 1). 55. All service areas shall be screened from public view by a buffer wall or a X vegetative buffer, as required by the Land Development Regulations, Chapter 9 - Community Design Plan, Section 10.C.1 and Chapter 7.5, Article II - Landscape Code. 56. On the landscape plan and site plan, provide ...... ,, · ~vls~blhty triangles at each point of X access to the proposed development in accordance with the Land Development Regulations, Chapter 7.5, Article II, Section 5.H. 57. Land Development Regulations, Chapter 9 - Community Design Plans, Section X 11.J prohibit overhead doors to be located on elevations of buildings facing N.W. 22nd Avenue (Gateway Boulevard). No building permit will be issued unless this is redesigned or an appeal is granted. 58. The code limits the number of accessways to a developable parcel to no more than X two (Land Development Regulations, Chapter 2, Section 7.H.3 - Accessways and .~ Chapter 23. Article II.H.7 - Number of Driveways). The site plan indicates three accessways to the site. No building permit will be issued unless one is omitted or the submitted variance is approved. 59. Provide a unity of title document for all lots being combined for the site. X 60. In accordance with the Land Development Regulations, Chapter 4, Section 7.E, X amend the site plan tabulation to include the following: A. vehicular use areas (excluding sidewalks) B. other paved areas (paved areas other than vehicular use area) G. total lot coverage (total lot coverage is a sum of building coverage and all hard surface pavement coverage) D. height of the guard house 61. It is recommended that all references to the future expansion of the complex be X considered to be of an informational nature only, and a major site plan modification will be submitted, if required by code (Land Development Regulations, Chapter 4, Section 9). "-62. The Land Development Regulations, Chapter 2, Section 7. H.2 require that X parking calculations in Plmmed Industrial Developments be based solely on employment and not on square footage of the buildings, even when the proposal consists of several different uses. Amend the required parking calculations in accordance with the above quoted section of the code. Page 9 BGI Industries, Inc. ~le No. NWSP 97-016 ..... 53. Exterior utility boxes, meters, transformers, etc. shall be screened from public X mew by a buffer wall or continuous vegetative buffer as required by the Landscape Code (Land Development Regulations, Chapter 9, Section 10.C). 64. The Land Development Regulations, Chapter 2, Section 7. H. I 1 prevent the X location of off-street loading facilities fronting a public right, of_way. The submitted site plan indicates such loading facilities east of the warehouse section of the complex and fronting N W. 22nd Avenue (Gateway Boulevard). No building permits will be issued unless a variance is submitted or the plans redesigned. (This code deficiency could not have bean predicted by staff until the formal site plan submittal was turned in). 65. As per the minor comments received from the Palm Beach County Traffic X Division, correct the floor area discrepancy between the traffic study memorandum and table (based on 188,205 square feet of industrial use and 38,828 square feet of office use, 1,697 and 659 daily trips, respectively, will be generated). ADDITIONAL PLANN1NG AND DEVELOPMENT BOARD CONDITIONS ~'66. Comment No. 49 shall be changed to read: Within the plant listing specify mulch to be used as a ground cover. Use Eucalyptus or Melaleuca mulch; not Cypress. X 'ADDITIONAL CITY COMMISSION CONDITIONS 67. NONE. DEVELOPMENT ORDER CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: BGI Industries. Inc. at Quantum Park (Phenix Project) APPLICANT: BGI Industries, Inc. APPLICANT'S AGENT: Gonzalo Ravage AGENT'S ADDRESS: 2601 E. Oakland Park Blvd. #101. Ft. Lauderdale. F~[.~333~-:.~ ~ ._ _ DATE OF HEARING BEFORE CITY COMMI~SSION: ~'/ TYPE OF RELIEF SOUGHT: Community Design Plan Appeal LOCATION OF PROPERTY: Northeast comer of Gateway Boulevard and Quantum Boulevard. DRAWING(S): SEE EXHIBIT "A" ATFACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Flodda on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the a~3plicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was maae by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2 The Applicant ,,'" HAS ., HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "B" with notation "Included". The Applicant's application for relief is hereby / GRANTED subject to the conditions referenced in paragraph 3 hereo[ _ DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other EXHIBIT "A" MASTER SITE DEVELOPMENT PLAN Project name- BGI Industries facility (Phenix Project) File number: CDPA 97-002 Reference: Aletter of: 997. DEPARTMENTS PUBLIC WORKS Comments: No response UTILITIES Comments: No response FIRE No response Comments: No response ENGINEERING DIVISION Comments: No response BUILDING DIVISION Comments: No response PARKS AND RECREATION Comments: No response FORE STERfENVIRONMENTALIST Comments: No response PLANNING AND ZONING Comments: % It is recommended that the selected species of the landscape buffer have the following specifications: · Spacing - 2 feet o.c. · Height at the time of planting - 2.5 feet · Height to be maintained after reaching maturity - 6 feet · Dense foliage to achieve a continuous visual screen · 100 pement of the species to be native to Florida. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDIT/ONS 2. NONE ADDITIONAL CITY COMMISSION CONDITIONS 3. To be determined. REJECT EXt-IIBIT "B" Conditions of Approval Project name- BGI Industries facility (Phenix Project) File number: CDPA 97-002 Reference: Aletter of request dated June 3(~ 1997. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: No response UTILITIES Comments: No response FIRE Comments: No response POLICE Comments: No response ENGINEERING DIVISION COmments: No response BLr[LD1NG DIVISION Comments: No response pARKs AND RECREATION Comments: No response FORESTER/ENVIRONMENTALIST Comments: No response PLANNING AND ZONING Comments: 1. It is recommended that the selected species of the landscape buffer have the X following specifications: · Spacing- 2 feet o.c. · Height at the time of planting - 2.5 feet · Height to be maintained after reaching maturity - 6 feet · Dense foliage to achieve a continuous visual screen · 100 percent of the species to be native to Florida. ADDITIONAL pLANNING AND DEVELOPMENT BOARD CONDITIONS 2. NONE ADDITIONAL CITY COMMISSION CONDITIONS