Minutes 05-06-97 MINUTES OF THE REGULAR CITY COMMISSION MEETING
H ELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA,
ON TUESDAY, MAY 6, 1997, AT 6:30 P.M.
PRESENT
Gerald "Jerry" Taylor. Mayor
Jamie Titcomb. Vice Mayor
Matt Bradley, Commissioner
Shirley Jaskiewicz. Commissioner
Henderson TiIIman Commissioner
Kerry Willis. City Manager
James Cherof. City Attorney
Sue Kruse. City Clerk
A.
B.
C
OPENINGS:
Call to Order - Mayor Jerry Taylor
Invocation - Reverend Conrad Braaten, Ascension Lutheran Church
Pledge of Allegiance to the Flag led by Mayor Jerry Taylor
Mayor Taylor called the meeting to order at 6:38 p.m. Reverend Braaten offered the invocation.
fc lowed by the Pledge of Allegiance to the Flag.
D. Agenda Approval:
1. Additions, Deletions, Corrections
Mayor Taylor requested that Item V-B.4 "Presentation by Clarence Anthony - Minority
Recruitment Action Plan" be moved up on the agenda to follow the adoption of the agenda in
order to accommodate Mr. Anthony who had to leave to attend a Commission meeting in South
Bay.
Commissioner Jaskiewicz requested that other guests in the audience be permitted to address
the Commissioners immediately following Mr. Anthony's presentation. Therefore. the children
of Cherry PtiIIs will address the Commission under Item I-D.4.
Commissioner Bradley added Item X-B.3, "Uses in Quantum Park",
Mayor Taylor added Item X-A.3, "Relocation of Speed Hump".
2. Adoption
Vice Mayor Titcomb moved to approve the agenda as amended. Commissioner Tillman
seconded the motion which carried unanimously.
3. Presentation by Clarence Anthony - Minority Recruitment Action Plan
Mr. Anthony advised that the Minority Recruitment Committee met on April 7th to review the
draft minority recruitment plan prepared by Chief Marshall Gage. The members had
expectations which included community growth and understanding on both sides, and working
together toward goals and objectives that can be measured by the City and seen by the
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MAY 6, 1997
community. The following [s the outcome of that meeting:
1. Focus on recruitment at historically Black colleges, but also focus on ocal
candidates.
2. Create a mentoring program for minority officers. This will increase longevity and
retention.
3. Review policies and procedures and assess whether or not a more flexible
department structure can be implemented. The suggested program might be an
appointed corporal program.
4. Adiust pay scale to reflect longevity so that we do not lose our competitiveness with
other agencies.
5. Adjust current rules limiting how long the promotional list will last so that the list does
not last more titan 12 months.
6. Adjust vacation accrual for employees To ten (10) days (80 hours) per year as
opposed to six (6) days.
7. Strive toward accreditation of the department.
8. Create a public relations strategy forthe department.
9. Work with the School Board to create a law enforcement magnet program in a local
school.
10. Provide the i~lexibility to the Chief to make conditional offers of employment for
candidates entering the department.
11. An overall diversity plan needs to be develooed for the entire City, not just the Police
Department.
12. A formal/written exit interview orocess should be implemented.
The members look forward to meeting again in approximately six months to evaluate what has
happened relative to the recommendations. Mr. Anthony will provide more description on each
of the recommendations.
Mayor Taylor advised that all of the recommendations will ce reviewed, and the Commission
will get further input and background He is aware of the fact that the City is already addressing
some of recommendations. The City knows of the pay differential, and it s obvious that this
situation must be corrected. The recommendation relative to the 10 days of vacation versus six
days of vacation will require further study to determine how the cost of this benefit would affect
the City and other employees. Mayor Taylor thanked Mr. Anthony for the help and advice
offered to the City, and felt all of the recommendations were good.
In closing, Mr. Anthony congratulated the City Commission and City staff for doing an
outstanding job on the Vision 20/20 process.
4. Children of Cherry Hills
Dorothy Davis, Drug Program Coordinator for the Palm Beach County Housing
Authority, advised that a proposal regarding community concerns relative to Wilson Center has
been submitted to the City Manager. However, the purpose of tonight's visit is for the children
of Cherry Hills to thank the Commission for what has been done at Wilson Center.
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MAY 6, 1997
Five children from s group of approximately 100 people who attended, offered the following
remarks to the City Commission. "We the children of Cherry HiIIs Housing Authority would like
to have Wilson Center open full time so that we can have activities year-round so we can grow
up to be mature young men and women."
Commissioner Bradley was impressed by the number of young people who attended this
meeting, and urged more parents to attend these meetings. The next neighborhood meeting
will be at Wilson Center on May 21 1997. at 6:00 p.m. There ~s a tremendous amount of
enthusiasm about this meeting, and Commissioner Bradley will be supplying dinner for 100
people.
Mayor Taylor reminded the children of their obligation to tell an adul! if they see anyone do
anything wrong in the neighborhood. This will create a sense of pride in the neighborhood.
II. ADMINISTRATIVE:
A. Appointments to be made:
Appointment
to be Made
Length of Term
Board Expiration Date
III. CONSENT AGENDA:
A. Minutes:
I Special City Commission Meeting Minutes of April 11, 1997
2. Workshop City Commission Meeting Nlinutes of April 11, 1997
3. Regular City Commission Meeting Minutes of April 15, 1997
No additions, deletions, or corrections were made to the minutes of these meetings.
Motion
Vice Mayor Titcomb moved to approve the minutes of all three meetings. Commissioner
Jaskiewicz seconded the motion which carried unanimously.
In response to Mayor Taylor's question, Attorney Cherof requested that Items C.10 and V be
removed from the Consent Agenda for clarification.
Commissioner Jaskiewicz requested that Items K, O, Q, and U be removed for clarification.
Mayor Taylor requested that Items 4, 6, 7 and 8 be removed for discussion.
B. Bids - Recommend Approval - All expenditures are approved in the 1996-97
Adopted Budget.
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MAY 6, 1997
1. Award bid for a 72" Reel Mower/National Hydro 70 Mower to Kilpatrick
Turf in the amount of $9,413 for the Parks Division.
2. Award bid for the conversion of an existing front-loading garbage
compaction unit to a roll-off to Transtat Equipment in the amount of
$38,800
3. Award bidfor Remedial Flooring 'in five Mechanical/HVAC Rooms to
Coating Application & Waterproofing, Inc,, in the amount of $15,469,
4. Award bid for City Hall Site S gn, t00 E, Boynton Beach Boulevard, to
Ad Art Sign in the amount of $?,396.
This item was removed from the Consent Agenda for discussion.
C. Resolutions:
1. Proposed Resolution No, R97-62 Re: Authorize execution of Lease
^greement between the City of Boynto~ Beach and the Boynton Plaza
Shopping Center, Inc. to use the premises for the operation of a Police
Substation.
2, Proposed Resolution No, R97-~3 Re: Authorize execution of
contract for professional services with Guglielmo & Associates for the
Boynton Beach Museum Schoolhouse Exhibit concepts.
3. Proposed Resolution No. R97-64 Re: Surety Reduction for the
Isles at Hunters Run PUD.
4. Proposed Resolution No. R97-~5 Re: Urging that the Florida
Legislature continue to fund the i=ul125% State match for outstanding disaster
projects and to adopt a prospective policy to phase in a 12.5% local match.
5. Proposed Resolution No. R97-66 Re: ^uthorize execution of
Consultant Agreement between the City of Boynton Beach and Aerial Data
Reduction ^ssociates. Inc.. for mapping contour lines for stormwater design.
6. Proposed Resolution No. R97-67 Re: Miner Road access control
easement abandonment.
This item was removed from the Consent Agenda for discussion.
7. Proposed Resolution No. R97.68 Re: Miner Roa(: Abandonment
This item was removed from the Consent Agenda ~1or discussion.
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MAY 6, '1997
Approve request for a refund on Cemetery Lots 102A & B, Block S - Boynton
Beach Memorial Park (The purqhase price was $700 less 20% which amounts to a
refund of $560.)
Approve blanket purchase order for the Sanitation Division to utilize a new
disposal site for construction and demolition debris to Florida Resources in
the amount of $50,000.
G. Authorize payment of $11,000 (deductible amount for repair of Fire Truck No.
801, which was damaged in a motor vehicle accident) to KME
Approve purchase of sod piggybacking Palm Beach County Bid "SOD,
FURNISH AND INSTALL" to Meyers Turf, Inc., for the Utility
Construction/Stormwater Division
I. Approve driveway restoration due to water line break at 726 Presidential Way
at a cost of $7,695.99 from William D. Adeimy, Inc.
Approve purchase of two 4" submersible pumps for Lift Station #303 (Bristol
Springs) utilizing City of Delray Beach Bid for "Submersible Wastewater
Pure ps" for a total amount of $7,032.
Authorize the Mayor to sign a Street Lighting Agreement with Florida Power &
Light, and award a Tree Trimming Contract to Asplundh Tree Company in the
amount of $2,700 for Miner Road.
This item was removed from the Consent Agenda for discussion.
L. Approve purchase of eight (8) Motorola Portable Radios in the amount of
$7,248 for the Fire Department.
Approve advertisement for the special convention issue of Quality Cities
Magazine in conjunction with the 71st Annual Convention of the Florida League
of Cities in August.
Approve purchase of 150 chairs for the Library Program Room in the amount
of $8,052 from the Library Donation Account.
O. Approve purchase of Mobile Speed Monitoring Awareness Radar Trailer for
the Police Department.
This item was removed from the Consent Agenda for discussion.
Approve transfer of funds from Contingency Fund to appropriate account for
unanticipated expenditures. (Decrease Contingency Account (411-888-5-
911.00 by $21,283 and increase Accounts Nos. 411-727-5-318.00, 411-725-5-
433.00, 411-475-5-485.00, and 411-726-5-346.00).
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MAY 6, t997
Q. Approve Change Orders #2, #3, #4, and #5 for Lang Engineering for additional
work in the IAQ Clean-up Project (Totaling of $8,640.88).
This item was removed from the Consent Agenda for discussion.
R. Approve Task 1 for CDM to perform Conceptual Regional Facility Estimates for
Stormwater Improvements at a cost of $14,686.
Accept Revised Site Plan as Substitute Exhibit "B" for original water service
agreement with Z. E. Tahed, M.D., for property located outside of the City
limits at the southwest corner of Military Trail and Flavor Pict Road.
Approve the closing of a Computer Operator position and opening in its place
a position of Microcomputer Support Specialist in the Information Technology
Services Office.
U. Approve transfer of funds from Contingency Fund for funding of three
demolitions. (Total transfer not to exceed $25,000).
This item was removed from the Consent Agenda for discussion.
Confirm appointment and authorize execution of employment contract for the
positions of Neighborhood Specialist, Fire Chief, Director of Development,
Public Works Director/Engineer, and Utilities Engineer
This item was removed from the Consent Agenda for discussion.
Motion
Commissioner Tillma~ moved to approve the Consent Agenda with the exception of Items 4.6
7. 8. 10. K. O. Q, U, and V Commissioner Jaskiewicz seconded the motio~ which carried
unanimously
Consent Agenda Item ~t4 -Award bid for City Hall Site Sign, 100 E. Boynton
Beach Boulevard, to Ad Art Sign in the amount of $7,396.
Mayor Taylor expressed two concerns:
1. This expenditure is $2,000 more than was budgeted for this item; and
2. it is not a marquee-type sign design that can display what is happening at City Hall.
Mayor Taylor requested that this item be reviewed and brought back.
Motion
Commissioner Jaskiewicz moved to have staff review this sign proposal and bring it back to the
Commission af the next meeting. Vice Mayor Titcomb seconded the motion which c~rried
unanimously.
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MAY 6, 1997
Consent A.qenda Item C-10 - Proposed Resolution No. R97-71
Amending the job descriptions for Director ot Development,
Director/City Engineer. and Utilities Engineer.
Re:
Public Works
Attorney Cherof requested that this Resolution be amended to delete the reference to Director
of Development. and Public Works DirectodCity Engineer because these positions will be
handled under a separate item of appointments by the City Manager. The Utilities Engineer is a
Civil Service position and should be treated differently by having the :iob description amended.
Consent Agenda Item V- Confirm appointment and authorize execution of
employment contract for the positions of Neighborhood Specialist, Fire
Chief, Director of Development, Public Works Director/Engineer, and
Utilities Engineer
Attorney Cherof advised that the appointment should delete the reference to Utilities Engineer
since this is not a specialized position and not suitable for appointment by the City Manager, In
addition the reference to Fire Chief should be amended to reflect a title change to Director of
Fire Services.
Mayor Taylor requested that the job description of the Director of Development include the
following language under the educational requirements: "or related fields". The City Manager
will review this request to make certain it is suitable to add this language.
Mayor Taylor questioned whether the title of Development Director will cover all the aspects or
jobs assigned to that person. Attorney Cherof suggested changing the title to Director of
Development Services.
Mayor Taylor requested that this title be checked to make sure everything ~s covered that might
come under the purview of thai person.
Motion
Commissioner Jaskiewicz moved to approve the changes made by the City Attorney. Vice
Mayor Titoomb seconded the motion which carried unanimously.
Consent Agenda Item #6 ,Proposed Resolution No. R97-67 Re: Miner
Road access control easement abandonment.
DiscuSsion of this item was delayed awaiting the arrival of a guest who wished to speak on this
abandonment,
Consent Agenda Item #7 - Proposed Resolution No. R97-68 Re: Miner
Road Abandonment
Discussion of this item was delayed awaiting the arrival of a guest who wished to speak on this
abandonment.
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MAY 6, 1997
Consent Agenda Item #8 - Proposed Resolution No. R97-69 Re: High
Ridge Commerce Park PID buffer easement abandonment,
Discussion of this item was delayed awaiting the arrival of a guest who wished to speak on this
abandonment.
Consent Agenda Item K - Authorize the Mayor to sign a Street Lighting
Agreement with Florida Power & Light, and award a Tree Trimming
Contract to Asplundh Tree Company in the amount of $2,700 for Miner
Road.
Mayor Taylor advised that he drove through this area and found that there is nothing facing this
road except open tand. At the western end, at Congress Avenue, [here are a number of
housing develooments on the north and south, but they are set back and do not face Miner
Road. He is not convinced there is a need to spend the money required to light and maintain
those lights on this road. n addition, the Police Department did a traffic survey and determined
there is no necessity for lighting at this time. Therefore. he cannot justify this expenditure of
funds
Commissioner Jaskiewicz was concerned about the fact that this expenditure would be from the
Contingency Fund. Furthermoro~ she is of the op~n~on that since the budget process will beg~n
soon. the entire stretch of Miner Road should be evaluated to see if lighting is necessary.
Commissioner Tillman feels this ghting is necessary because there is a lot of growth in this
area and the corner of High Ridge Road and Miner Road is very dark. The street is lighter
approaching Congress Avenue because of the housing developments. This is a shortcut used
by many people, and there is a groat deal of concern about the dark areas. Commissioner
Tillman'explained that the main concern is about the intersection of High Ridge Road and Miner
Road. but for safety reasons, the entire length to Congress Avenue should be lighted.
Commissioner Bradley feels that with the new extension of Miner Road. there will be a lot more
traffic, and $4,000 to $5,000 to maintain the lights is a small price to pay to light this road. This
is an expenditure which will have to oe made at some ~oint in the future.
Motion
Commissioner Tillman moved to approve Item K. Commissioner Bradley seconded the motion.
Vice Mayor Titcomb questioned whether there is a compromise position that ca~ be reached
reIative to the amount of lighting being reduced by identifying the worst areas and lighting them
and using this as a prototype plan.
Dale Sugerman Assistant City Manager, advised that since Miner Road is a County road. the
lighting must meet their standards. The quotation from FPL meets the standards. It is not
possible to install less than 26 lights, and they will not require more than 30 lights. The annual
recurnng costs wilt depend on the number of lights installed
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MAY 6, 1997
Commissioner Bradley requested that information be provided relative to whether a road with
this level of service reou~res lighting, and Vice Mayor Titcomb questioned whether or not we
can light the intersection only.
Motion
Commissioner Bradley moved to hold this item in abeyance until we get answers to the
questions regarding partially lighting the road and the level of servme. Commissioner
Jaskiewicz seconded the motion which carried unanimously.
Consent Agenda Item O - Approve purchase of Mobile Speed monitoring
Awareness Radar Trailer for the Police Department,
Commissioner Jaskiewicz was very pleased to see this item. She questioned whether this will
be visible from both sides and whether or not it can occasionally be placed on Congress
Avenue.
A representative of the Police Department advised that it is visible from only one side.
Motion
Commissioner Bradley moved to approve Item O. Vice Mayor Titcomb seconded the motion
which carried unanimously.
Consent Agenda Item Q - Approve Change Orders #2, #3, 7?4, and #5 for
Lang Engineering for additional work in the IAQ Clean-u p Project (Totaling
of $8,640.88).
Commissioner Jaskiewicz felt that the WOrK involved in these change orders appeared to be
typical of a remediation project She questioned the meaning of the original guaranteed price,
E~i[~ DeBeck. Facilities Manager, explained that these change orders are for work that has
nothing to do with the original contract with Lang. They cover the Pistol Range, Art Center and
rework in the West Wing. This work is in addition to the contract. While the contractors were at
work in City Hall. we asked them to address these other areas of concern.
Motion
Commissioner Jaskiewicz moved to approve Item Q. Commissioner Bradley seconded the
motion which carried unanimously.
Consent Agenda Item U - Approve transfer of funds from Contingency
Fund for funding of three demolitions. (Total transfer not to exceed
$25,000).
In "esponse to Commissioner Jaskiewicz' question. City Manager Willis said the City will not
acquire these properties and will put a lien on the properties for the value of the demolition.
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MAY 6, 1997
Motion
Commissioner Jaskiewicz moved to approve item U, Commissioner Til]ma~ seconded the
motion which carried unanimously.
iV. CITY MANAGER'S REPORT:
None
V. ANNOUNCEMENTS & PRESENTATIONS:
A. Announcements:
1. Tunes in Town Concert - May 16, 1997 - Oceanfront Park - 5:00 p.m. to
8:00 p.m. - Celebration 50s to 70s Music
Mayor Taylor made this announcement.
B. Presentation:
1. Presentation by Maurice Rosenstock, Hunters Run, to the Police
Department, Recreation & Park Department, Paramedics, and Library.
Maurice Rosenstock, One Villa Lane, presented checks in the amounts of $1,500 to the
Police Department. Recreation & Park Department Fire Department. and the Library on behalf
of the Board of Governors of Hunters Run Golf and Racquet Club and its residents.
Mayor Taylor extended the appreciation of the City Commission and the citizens of Boynton
E~each for these donations.
2~ Proclamations:
a National Safe Boating Week - May 17 through May 23, 1997 -
Accepted by Gloria Bonnet, Flotilla #54 Commander
Mayor Taylor read a Proclamation declaring the week of May 17-23, 1997. as "National Safe
Boating Week". He presentect the Proclamation to Gloria Bonnet Flotilla #54 Commander. who
thanked the City for its support.
b. Drinking Water Week - May 4 through May 10, 1997 - Accepted
by Bob Kenyon, Deputy Utility Director
Mayor Taylor read a Proclamation declaring the week of May 4-10 t997. as "Drinking Water
Week". He ~resented the Proclamation to Bob Kenyon who expressed pride in the City's
facilities, and thanked the Commissioners for their support.
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MAY 6, 1997
3. Presentation of Classic Movies on Video to Virginia Farace, Library
Director by Sid Snyder, Adelphia Cable
Sid Snyder, Community Relations Coordinator for Adelphia Cable, said t qas been a
pleasure to work with the business community, the Chamber of Commerce, the Library, and the
City Commissioners. He introduced Mark Alford, General Manager of Adelphia Cable.
Mark Alford advised that Adelphia Cable is a family-owned business run by the Rigas family.
He provided a brief r~istory of the company and information on future plans. He presented
Virginia Farace. Library Director. with videocassettes of quality classic films from the narrative
television network. Sighted and visually-impaired people can enjoy these films.
Ms. Farace thanked Adelphia Cable on behalf of the Library, City Commissioners and the
citizens of Boynton Beach. These videos will be'added to the Library's video collection.
4~ Presentation by Clarence Anthony - Minority Recruitment Action Plan
This item was addressed earlier in the meeting.
5. Presentation by Claudia Kirk
Since Ms. Kirk was not present, this presentation was delayed until a later date.
VI. BIDS:
A. Award bid for Phase II, West Plant Expansion, to Interstate Engineering
Corporation, in the amount of $2,235,500, and authorize execution of contract
(Proposed Resolution No. R97-73)
~otion
Commissioner Bradley moved to approve.
carried unanimously.
VII. PUBLIC HEARING:
A.
Commissioner Tillman seconded the motion which
Project: Pollo Tropical at Shoppes of Boynton
POSTPONED TO MAY 6, '1997 CITY COMMISSION MEETING
Agent: David S. Drobner, Esquire
Owner: Draper and Kramer of Florida, Inc.
Location: Northeast corner of Congress Avenue and Quantum Boulevard
Description: ABANDONMENT - Abandonment of a portion of a 15' wide utility
easement.
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MAY 6, 1997
Consensus
There was a consensus of the Commission to postpone this application until the City
Commission meeting of May 20. 1997.
VIII. PUBLIC AUDIENCE:
Mike Friedland, 330 NE 26th Avenue, reminded the Commissioners of the discussions during
the Vision 20/20 Conference relative to the possibility of privatizing several City departments,
He requested that the Commission consider privatizin§ the City's garbage and waste removal
services. He presented a number of rsasons why the City would benefit from this type of
privatization. (A copy of his speech is attached to the odginal set of minutes on file in the City
Clerk's Office.) Mr Fdedland urged the Commissioners to include this item on an upcoming
agenda.
Dee Zibelli, 440 Ocean Parkway, said she was very angry during e past Commission meeting
when a gentleman accused the City of being responsible for the loss of his house She
explained that this was not true and that this house is located two houses north of Gateway
Boulevard The property is full of ridiculous items that are used for yard sales. She is hopeful
this house and the one owned by the CDC will be taken care of soon.
Mayor Taylor advisedlhat the house in question is scheduled for demolition this week, and the
City is attempting to helo the property owner relocate. The City Manager has contacted the
CDC building owners to let them know the City has been waiting long enough for action on that
oroperty, and it is time for them to begin work
Yolanda Cabrera is a resident whose daugnzer was killed recently on Seacrest Boulevard
when a speeding car hit her as she crossed the street She explained thai vehicular traffic
exceeds the 40 mph speed limit on this road. and this presents a very serious problem in the
area between NE 14TM Avenue and NE 19~h Avenue where the road curves. She urged the
Commissioners to help with this situation before another child is killed
Mayor Taylor explained that Seacrsst Boulevard is a County road. and they must address this
situation. The City has recently halted the resurfacing of Seacrest Boulevard north of Boynton
Beach Bou evard while we attempt to work with the County b3 install traffic calming devices in
th~s area.
Harry Walker, 130 NE 26TM Avenue, advised that placards are posted on City buses #75 and
#76 advising that the Saturday service will be discontinued after May 19. He questioned why
there were no legal ads published announcing a public hearing since this is a change to City
policy. He explained that Saturday bus service is very important for the public and these routes
are so crowded that one gentleman had to sit on the floor. He oresented a ~etition containing
the signatures of 160 people in the VRG and Boynton Bay apartments who do not have cars
ana depend on this bus service. Eliminating this Saturday service will take away the day of
pleasure these people have. He begged the Commissioners not to eliminate this Saturday
service.
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MAY 6, 1997
An Unidentified woman from Boynton Bav said she uses the bus service every Saturday for
recreational purposes. She urged the Commissioners notto eliminate this service.
Commissioner Jaskiewicz offered to contact this woman ne~ week to discuss this situation with
her.
Sonny Garcia, Vice President-of the RollinR Green Association, requested City Manager
Willis' presence at the next neighborhood association meeting to be held on May 15tn at 7:00
City Manager Willis advised that she will be out of town on that day, but will have a
representative present at the meeting. She asked Mr. Garcia to arrange an appointment with
her in her office to discuss the concerns of the residents in this neighborhood
Mayor Taylor explained that the Commissioners frequentIy have several places to go n the
evemngs and may not be able to attend every meeting. However. they are very interested in
what the.associations are doing, and they want the associations to keep the invitations open. It
is hopeful that the new Neighborhood Specialist wil be abIe to address the community's
concerns.
James Miriana, 728 NE 8t~ Avenue, addressed the Commissioners about the condition of
Gateway Boulevard. He recalled that a number of years ago, there were discussions about
improvements to be made to this road. but nothing has been done to date.
Mayor Taylor reported that Gateway Boulevard is currently out for design bids to be three-
laned, curbed, landscaped, lighted, and have sidewalks installed. This is a $75C 300 County
project. This project will begin in the fall. and be completed next year.
WITH NO ONE ELSE WISHING TO SPEAK AT PUBLIC AUDIENCE MAYOR TAYLOR
DECLARED A BRIEF RECESS. THE MEETING RECONVENED AT 8:30 P.M.
IX. DEVELOPMENT PLANS:
Project:
Agent:
Owner:
Location:
Description:
Cool Care, Inc.
Alan M. Strassler. R.A.
Cool Care. Inc.
Eastern terminus of Thor Drive
SITE PLAN - Request for site plan approval to construct a
25.430 square foot manufacturing building on 4.42 acres of land.
Attorney Cherof administered the oath to all who would be testifying relative to this project.
Alan Strassler, Architect and aRent for this project, said this project was discussed at the
Planning and Development Board meeting, and he reviewed the staff report, and has no
disagreement with any of the conditions. This project will be south of Caloosa Park. Cool Care
is mowng from Deerfield Beach and would like to be in operation by Labor Day.
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MAY 6, 1997
Tambri Heyden. Planning and Zoning Director. advised that the Planning and Development
Board unanimously approved this application with two changes. The first change is the deletion
of Comment #40 and the addition of a comment that deals with the building elevations. Staff
has no objection with either of those comments.
MAYOR TAYLOR ANNOUNCED "FHE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO
SPEAK ON THIS PROJECT.
Motion
Commissioner Jaskiewicz moved to approve the site plan request to construct a 25,430 square
foot manufacturing building on 4.42 acres of land. Vice Mayor Titcomb seconded the motion.
Attorney Cherof confirmed with Commissioner Jaskiewicz that the motion incorporates Planning
and Development Board Comments 45 and 46 and deletes Comment #40,
The motion carried unanimously.
X. NEW BUSINESS:
A Items for discussion requested by Mayor Jerry Tay Ior:
1. Appointment of Jim Reed as a voluntary representative to the Lake
Worth Lagoon Program Steering Committee,
Mayor Taylor reported that he was approached by Jim Reed, a member of the Lake Worth
Lagoon Program Steering Committee. who advised that Boynton Beach is not represented on
that Committee. If it is the Commission's desire, he would like to serve as [he City's
representative.
Commissioner Jaskiewicz feels Mr. Reed has outstanding qualifications for this appointment.
Motion
Commissioner Jaskiewicz moved to approve the appointment of Jim Reed as a voluntary
representative to the Lake Worth Lagoon Program Steering Committee. Commissioner Tillman
seconded the motion
Commissioner Bradley said this is a critical initiative that a number of municipalities around the
Lake Worth Lagoon are involved in. There was a resolution from one of the cities to gear up for
the stormwater utility mandates that will come into effect in 2001. Mr. Reed will be a wonderful
representative.
Vice Mayor Titcomb feels Jim Reed is an excellent person to do this. and he urged him to report
back to the Commission on a regular basis to keep the Commission abreast of these issues.
The motion carried unanimously.
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20% dues increase, which ts a $1,545 increase. This brings the total lee to $9.270.
Commissioner Bradley feels the benefits outweigh the cost.
Mayor Taylor congratulated Commissioner Bradley for his selection to serve on this study
group.
Motion
Vice Mayor Titcomb moved to approve the expenditures. Commissioner Jaskiewicz seconded
the motion which carried unanimously.
2. Neighborhood Matching Grant Proposal
Commissioner Bradley explained that neighborhood associations would apply for matching
grants, and only 5% or 10% of the match could be in the form of cash. The way to match the
funds is by manhours. He feels that as the Neighborhood Specialist comes on board, and more
neighborhoods organize, this would be a great way for them to get motivated. They would be
able to apply for a $10.000 or $15.000 matching grant to be used for traffic calming devices
signage, or other improvements.
Commissioner Tillman feels this is a. great idea and believes it will be a good program as more
neighborhoods organize. He feels this program should be reviewed by staff as a possible
budget item for next year,
Mayor Taylor recommended turning this program over to the Neighborhood Specialist to work
with the City Manager to try to fund this in the new budget.
3. Uses in Quantum Park
Commissioner Bradley expressed some concern that Quantum Park might become a
distribution center. Although Publix and Costco will be good partners, he does not feel these
types of centers will produce the quality jobs the City wants. He would like to attract more
businesses like BGI that create jobs and positions. The tax base is important, but jobs are
more important.
Commissioner Tillman felt this was a point well taken However. he pointed out that the City
may not always be in a position to get businesses like BGI. He feels we should move forward
to get quality types of business but this must be a "give and take" situation. High quality jobs
are very necessary, as is a viable tax base. Costco is a strong corporate leader.
Commissioner Jaskiewicz feels Quantum Park is large enough to accept this type of business
and another BGI-type of bus,ness. She is pleased that Costco has made a decision to enter
Quantum Park because this will greatly increase the tax base.
Mayor Taylor feels this is the right location for this type of distribution center. Not every
company will create a tremendous number of jobs. but we are working on bringing in
companies of that type. Our goal will be to bring ~n companies who bring multiple jobs with
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them. Costco will be a good corporate neighbor and will add to the tax base on land that has
been vacant.
Items for discussion requested by Commissioner Henderson Tillman
1.. Establish date and time to schedule a Town Meeting at City Hall in the
Mall
Commissioner Tillman recommended conducting a Town Meeting at City Hall in the Mall as part
of putting the Vision "quick victories" into focus.
Commissioner Jaskiewicz expressed concern about the amount of space available at City Hall
in the Mall. However. Mayor Taylor recalled that when the grand opening of City Hall in the
Mail was held. the Mall allowed the City to put chairs outside the office. He recommended
working with Mall representatives to see if it is possible to do that again.
Commissioner Bradley supports this Town Meeting, and suggested conducting regular City
Commission meetings at City Hall in the Mall in the future. He further suggested that each
Commissioner designate a ocation within his/her district for a regular City Commission
meeting.
Commissioner Jaskiewicz feels it would be very difficult to conduct a regular City Commission
meeting outside of City Hall because of the numbers of people that attend and the development
plans that are reviewed.
Consensus
There was a consensus of the Commission to hold the Town Meeting at City Hall in the Mall on
May 29, 1997. at 7:00 p.m. There will be no agenda, and the public will be able to discuss any
issue.
D. Consider request from the Pete Rose Ballpark Caf~ to host a special event at
Catalina Centre on Sunday, May 18th,
Motion
Commissioner Jaskiewicz moved to approve the request from Pete Rose Caf8 to host a special
event car show at Catalina Centre on Sunday, May 18 1997. Commissioner Tillman seconded
the motion which carried unanimously.
XI. LEGAL:
A Ordinances - 2"d Reading - PUBLIC HEARING:
proposed Ordinance No. O97-11 Re: Establishment of a Local
Housing Assistance Program pursuant to the requirements of the State
Housing Initiatives Partnership Act.
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Attorney Cherof read Proposed Ordinance No. O97-11 by title only.
MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT
WHO WISHED TO SPEAK ON THIS ORDINANCE.
Motion
Commissioner Tillman moved to approve Proposed Ordinance No. O97-11 on second reading.
Commissioner Jaskiewicz seconded the motion.
Commissioner Bradley questioned whether we had information relative to the State Housing
Partnership's feelings about the composition and function of this committee. City Manager
Willis will provide that information.
City Clerk Sue Kruse polled the vote. The vote was unanimous.
B. Ordinances - Ist Reading:
1 Proposed Ordinance No. O97-12 Re: Abolishing the Board of
Zoning Appeals
Attorney Cherof read Proposed Ordinance No. O97-12 by title only.
Motion
Vice Mayor Titcomb moved to approve Proposed Ordinance No. O97-12 on first reading.
Commissioner Tillman seconded the motion City Clerk Sue Kruse polled the vote. The vote
was unanimous.
2 Proposed Ordinance No. O97-13 Re: Abolishing the Community
Redevelopment Advisory Board-Central Business District (CRAB-CBD)
Attorney Cherof read Proposed Ordinance No. O97-13 by title only.
Motion
Vice Mayor Titcomb moved to approve Proposed Ordinance No. O97-13 on first reading.
Commissioner Jaskiewicz seconded the motion. City Clerk Sue Kruse polled the vote. The
vote was unanimous
3. Proposed Ordinance No, O97-14 Re: Abolishing the Visions 20/20
Implementation Task Force
Attorney Cherof read Proposed Ordinance No. O97-14 by title only,
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Motion
Commissioner Tillman moved to approve Proposed Ordinance No. O97-14 on first reading.
Commissioner Jaskiewicz seconded the motion
Commissioner Bradley reminded the Commissioners of discussion which took place at the joint
meeting with the Chamber of Commerce relative to this issue, He feels it would be a good idea
for the Chamber to put together a task force to work with the task group and report back to the
Commission. This would be a focus group that would not be subject to the Sunshine Laws.
Commissioner Jaskiewicz does not feel tnis is the appropriate time for such a committee With
staff and ~he Commission being so nvolved, it creates another step in the process, A more
appropriate time for such a committee might be at the end of the consultant's project,
Vice Mayor Titcomb advised that he would not want another committee. However, this group
could watch the process from this ooint forward. They will not be an advisory board and they
will not be subject to the Sunshine Laws
Commissioner Tillman feels th s weu d be adding another layer that would slow the process.
Mayor Taylor pointed out that the consultant will have to follow the direction of this Commission
because the Commissioners are responsible to the taxpayers. However, as this project
becomes a reality and we begin implementation, we would probablY want an oversight task
force to stay on top of the project to ensure that it continues to move forward. Mayor Taylor
does not believe that task force should be a Chamber committee. That committee should be
made up of all segments of the community including the Chamber.
City Clerk Sue Kruse polled the vote. The vote was unanimous.
Proposed Ordinance No. O97-15 Re: Providing additional
authority, functions, powers, and duties to the Planning & Development
Board.
Attorney Cherof read Proposed Ordinance No. O97-15 by title only.
MOtion
Commissioner Jaskiewicz moved to approve Proposed Ordinance No. O97-15 on first reading.
Commissioner Tillman seconded the motion.
Commissioner Bradley would like to see this board restaffed; and suggested that the
composition of the board be made up of members from the Board of Zoning Appeals and CRAB
as well as the Planning and Development Board.
Mayor Taylor advised that any of the duties being given to the Planning and Development
Board can be appealed to the City Commission. Attorney Cherof said this was the intent of the
Ordinance, and he will make certain that is the situation.
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It was confirmed that there are four appointments be to filled on this board.
City Clerk Sue Kruse polled the vote. The vote was unammous.
In response to Commissioner Bradley's question. Mayor Taylor said he would not support
restaffing this entire board. He feels it should remain as is and when openings are available,
the applicants will be considered for reappointment.
Commissioner Jaskiewicz explained that this board requires specific qualifications. She
reviewed the qualifications of the present members, and they almost mirror other cities that
were surveyed. Six or seven of the appointees have professional expertise in certain areas,
and the remaining members are lay people.
Commissioner Bradley explained that he is not questioning the qualifications of the members.
but feels that since this board will be taking on the duties of the Board of Zoning Appeals and
CRAB. there should be an opportunity for those people to apply and be considered.
C. Resolutions:
1. Proposed Resolution No. R97-74
Marina Development Agreement
Re: Authorize execution of
Attomey Cheref read Proposed Resolution No, R97-74 by title only.
Attorney Cherof advised that a handout was presented this evening which is a redraft of the
Agreement numbered 009-5/5/97. He reviewed the following changes to the Agreement as
follows:
Page 4 - Article 8 - We have extended the duration of the Agreement from three years to
four years. The project is still required to be completed within three years. However. by
having some buffer time with respect to the term of the Agreement this will allow for wrap-
up of legal issues and issues related to the incentives beyond the term of the project.
· Page 4 - Article 8c. Provides that if the developer makes a request, he can obtain an
extension of the site plan which runs for one year.
Page 5 (Middle of Page) - This section deals with the scope of the project. In this
provision, it states that the site plan will be fully implemented within three years from the
date of the Agreement: It also provides that no Occupational License will be issued for the
boat storage facility until a CO and Occupational License are issued for at least one of the
two restaurants shown on the site plan.
Page 6 -Article '12 (Casa Loma Boulevard) - This requires the developer to maintain all of
the imprOvements that are going to be constructed on Casa Loma Boulevard. This includes
parking spaces, markings for parking, and some dumpster locations. The developer can do
this through the formation of the merchants, a property owners' association, or by
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his expenditures are locked in. (If the developer is able to have the work done for less
than quoted in Exhibit "1". he will still be reimbursed the amount noted in the Exhibit )
Pa.qe 10 (continuation of Economic Incentives - Any expenditures by lhe City, either
directly or indirectly, would constitute a lien against this property, and the lien would not be
reduced until the project is corn pletely finished. (This is the City's security.)
There are two "outs" for the developer under "A" and "B" on Page 10:
A. The developer's ability to bond off the lien by providing the separate and
distinct surety in favor of the City; and
B. The developer would be able to advance payment for all of the incentives
and when the project is complete, he can seek reimbursement from the City.
If the developer does not elect either of these options, we would go into the reduction as
follows:
1. One-third when the site work is completed:
2. One-third paid out to the developer upon completion of the building shells:
3. One-third when Certificates of Occupancy are issued and
4. a 10% retainer to be released at the end of the project.
· Page 11 - Paragraph 19 (Non-Assignability) - This paragraph was deleted because it is
duplicated on Page 14, Paragraph 29.
Page 14, Paragraph 29 - The incentives are assignable by the developer to any
corporation, partnership, or other entity or trust controlled by Eddie Garcia, or in which he
has decision-making authority.
Page 14, Paragraph 30 (Proiect Expansion) - Some language was deleted. The
Ordinances which will be addressed at the next meeting will eliminate the necessity for any
specific reference to the number of existing parking spaces.
All of the changes have been negotiated with the developer and his representatives. Attorney
Cherof recommends approval of the Agreement as redrafted.
Mayor Taylor reported that Mr. Garcia contacted him and offered to provide the City with a
trolley and driver that would operate after hours in the evening from the marina project up to the
City parking area around the recreation center. Mayor Taylor would like this offer included in
the Developer's Agreement. This service will be open to anyone who wishes to ride to any site
in that area.
Attorney Cherof advised that this concept can be incorporated into Exhibit "D" which lists the
public facilities being made available.
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Vice Mayor Titcomb referred to Page 6 where the Casa Loma overlook dock area is referenced.
He questioned the limitations involved if other properties in the area want to improve their areas
before this Agreement is in full swing.
Attorney Cherof advised that there is nothing contained within this DevelQper's Agreement that
operates within the Casa Loma right-of-way, and there is nothing that would prohibit any of the
adjacent property owners from proceeding with development of their properly at this time, or
~ncorporating ~mprovements to their dock area with the dock improvement in this Agreement.
The Ordinance changes that will come before the Commission will enhance the ability of all of
these adjacent property owners to move forward with their concepts for redevelopment.
In response to Vice Mayor Titcomb's question about shared parking, and all property owners in
the area benefiting from the parking formulas and parking availability, Attorney Cherof
explained that the parking formula changes will be throughout the entire downtown area. The
mprovements to Casa Loma Boulevard. although they are ~mprovements to the public right-of-
way, do not carry with them any restrictive parking. They are open to the public Adjacent
property owners who do not currently have parking, or have substandard parking, will have the
benefit of that improvement.
Commissioner Bradley pointed out that the property owners will have access to those spaces.
out cannot claim them. Attorney Cherof agreed but pointed out that the Ordinance changes
will address a reduction in the required parking for the entire area. and a fee in lieu of parking
spaces that will work to the benefit of the property owners
Commissioner Bradley confirmed with Attorney Cherof that the fee in lieu of parking is not
required by the marina developer.
Commissioner Tillman requested clarification of Item 1 on Exhibit "D" which states. "The City
will design and construct off-site water and sewer facilities sized to accommodate the projected
build-out capacity of the project".
Attorney Cherof explained that this is the tie-in to the existing system to bring it to the edge of
the property. The connection to the property will be a $120.000 expenditure by the City for this
improvement. This does not include drainage. This is only the tie-in to the main water system
and the gravity sewer system.
Joe Scaggs, Contract purchaser of the Two Georges site, has plans to redo the entire site.
and intends to make Two Georges a very nice restaurant He woulc be willing to immediately
put in new docks. However. he has not had an opportunity to review this Developer's
Agreement. This morning, he purchased a copy of the Developer's Agreement that was
contained in the back-up packet: however, that has been changed. He does not feel it is fair to
Mrs Hall or himself to discuss this Developer's Agreement at this time. They are both willing to
work with the City, but they need an opportunity to review the Agreement.
Prior to the vots there was discussion about all of the parking being shared parking That is
not spelled out in the Agreement he eossesses. He reviewed the tapes of the meeting he had
His deal is contingent upon the parking, and needs clarification on this issue.
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Attorney Cheref advised that the Agreement as drafted, deals with the issue of shared parking
even though that terminology is not evident in the document, Within the body of the document
is the release of the existing license agreement in favor of Mr, Garcia. The language with
respect to Casa Loma Boulevard indicates that it is all public space and unrestricted.
Mr. Scaggs explained that his concern centers around the fact that there is more than just Casa
Loma Boulevard involved. There are other uses in the area and the people will use the closest
parking spaces. This will not be a pedestrian friendly area if the business owners have cars
towed away. This is a major issue.
Attorney Cherof said there has been no retraction from shared parking, it may not have been
addressed specifically enough, but an amendment could be made to the document.
Attorney Cherof explained that there is nothing in this Developer's Agreement that would impact
any work on the Two Georges property. The City can add a clause to make it very clear that ali
oarking spaces on this project are open to the public.
A woman from the audience said she was astonished to read in the newspaper that this City
Commission intends to pay the developer 50% of the incentives up front, and the remaining
50% before he finishes the project. She asked if this story is true.
Attorney Cherof advised that Page 10 of the Developer's Agreement contains language which
protects the City n this expenditure. The City will have a lien on the property for any out-of-
pocket expenditures made to the third par~y contractors for impact fees. etc. There s an
opportunity for bonding the project or having the developer pay up front. In any event, there wil
be no release of the lien or payment of the incentives, until the project is 100% completed.
Mayor Taylor pointed out that this negotiation has been ongoing for two years. This Agreement
is not final until a vote is taken this evening. The negotiation process has been open to the
public. Mayor Taylor further clarified that the incentives are in the form of permit fees. The City
is not giving the developer money.
Janet Hall. 700 Casa Loma Boulevard, said when Casa Loma Boulevard is licensed, it ~s
done in perpetuity. By doing this. the City will be cutting off more than 200' of her frontage on
Casa Loma that can be used for parking. About the same amount of space is being taken from
the Two Georges, She questioned whether the City needs to license Casa Loma Boulevard
since this has been a City street for over 30 years, and she would like to see it maintained in
that fashion. Licensing [his street will not solve the parking problem.
Attorney Cherof advised that this will be a non-exclusive easement on the property that can be
released by mutual consent. This will restore the original right-of-way, unencumbered by any
License Agreement so that Casa Loma goes back to what it was before the License Agreement
was enacted. This has no effect on Mrs. Hall's property since it is still a public right-of-way.
The only difference is that the public parking spaces which are haphazardly scattered on
unimproved and unpaved property, will now have paving and lines.
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Mrs. Hall said she will not be ab[e to use the 14 or 15 spaces on her property because she will
not have access to them. On a number of occasions, the businesses have been assured that
no one would be put out of business and the parking problem downtown would be solved. Mrs.
Hal supports the manna project: however, she feels that the City will be eliminating any
possible use of the street for ~)arking.
Attorney Cherof assured Mrs. Hall that there will be parking on her side of the street within the
right-of-way. If Mrs. Hall can reconfigure her property through redevelopment in a manner that
allows construction of a parking lot on the proper[y, the appropriate curb cuts will be made to
allow access to the property. The City is not taking any property to accommodate the marina.
He further pointed out that Mrs. Hall's business is currently unsupported by parking on the
property. This business survives through the graces of Mr. Garcia and the City's public parking.
He confirmed that r~o portion of Mrs. Hall's property was calculated into any of the
improvements. He advised that if Mrs. Hall is contemplating constructing a parking lot on her
property, this would be the appropriate time to coordinate with this project.
Mrs. Hal said she has a otter from the City from 10 years ago that said she would have 25
spaces in front of the building that would count toward her property. She believes that is being
eliminated. She questioned again whether it was necessary to do anything at all with Casa
Loma.
Attorney Cherof advised that the City intends to improve Casa Loma Boulevard since it is
currently in deplorable condition and remains unimproved by any of the adjacent property
owners. All of the oarking spaces to be constructed will De public spaces.
With assurance from the City Commission Mrs. Hall agreed to accept this explanatio~
Scoff McClearv, owner of Dive Shop I1, said in order to sustain the Occupational License he
has for the dive boat, he needs to identify a certain number of parking spaces. He is not
concerned about ownership or the shared parking. The only concern he has is whether or not
he will have to have a certain number of spaces he can physically point to in order to maintain
the Occupational License for his dive shop and dive boat.
Attorney Cherof advised that this is one of the items that will be addressed in the LDRs. He
urged Mr. McCleary to offer his input on this issue, and advised that the Ordinance will come
before the Commission on first reading at the next meeting. The second reading of the
Ordinance wiII be a public hearing at the following meeting.
Vice Mayor Titcomb advised that through all of the negotiations relative to the marina, there
was never any intention to put anyone out of business or to eliminate parking spaces. He
reminded everyone that he will be watching for these issues. The intent is to make sure all of
the existing spaces are counted and the shared parking concept is part of the deal.
Commissioner Bradley pointed out that there is no mention in this Agreement about repairs. He
would like to see an amendment that would speak specifically to the repairs, Jf any, that will be
permitted on the site. Although minor repairs are mentioned, he would like a list of those types
of repairs.
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Attorney Cherof said there is nothing in the body of the Agreement that speaks of this issue.
The language addressing this point would be contained in one of the 141 cot~ditions. That type
of language can be incorporated into the Agreement.
Commissioner Bradley would like that language ~ncorporated into the Agreement.
Motion
Vice Mayor Titcomb moved to approve Proposed Resolution No. R97-74 for authorizing
execution of the Marina Developer's Agreement with two additional orovisions of language
being added to Schedule "E" regarding the shared parking arrangements with adjacent property
owners and also language added in the appropriate place that defines what minor repairs are in
the marina project, and the changes referenced in Draft 009. Commissioner Jaskiewicz
seconded the motion which carried 3-2. (Commissioners Bradley and TiIIman dissented.)
Commissioner Bradley reminded ,everyone present that there will be two readings on the
Ordinance for this item
2. Proposed Resolution No. R97-75 Re: Adoption of Visions 20/20
Action Plan. Phase I (Quick Victory Projects)
Attorney Cherof read Proposed Resolution No R97-75 by title only.
Motion
Commissioner Jaskiewicz moved to approve Proposed Resolution No. R97-75. Vice Mayor
Titcomb seconded the motion which carried unanimously.
D. Other:
1. Consider Reduction of Code Enforcement Lien at 720 South Seacrest
Boulevard
Scott Blasie, Code Enforcement Administrator, advised that this went before the Code
Enforcement Board for a reduction, and they recommended no fine in this case. The property
owner was present.
Motion
Commissioner Jaskiewicz moved to support the Code Enforcement Board's recommendation.
Commissioner Tillman seconded the motion which carried unanimously.
2. Consider Reduction of Code Enforcement Lien at 219 NW 4th Avenue
Scott Blasie, Code Enforcement Administrator, advised that the Code Enforcement Board
recommended lowering the amount of the fine to $250. The property owner, Mr. Johnson, was
present.
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Mr. Blasie advised that he inspected the property last week and it remains in compliance. Mr
Johnson did a great deal of work after we put him on notice that we would demolish the house
unless he rehabilitated it. Mr Johnson's attorney and a representative of the mortgage
company intend to hold money m escrow to make sure permits are pulled and the repairs are
done. The pool is secured and taken care of. Mr. Johnson did a very nice job in cleaning up
this property. He has complied with the Community Appearance Code and all Code violations.
Motion
Commissioner Ti[Iman moved to approve reduction of the Code Enforcement lien at 219 NW 4TM
Avenue. Commissioner Bradley seconded the motion which carried unanimously.
XII. UNFINISHED BUSINESS:
A Status report on James Duncan & Associates, Planning Consultant for the
Visions 20/20
Tambri Heyden Planning and Zoning Director. advised that since the agenda back-up was
prepared, she met with Hank Skokowski and Henry er about eight points itemized in the
memorandum. Mr. Iler submitted a revised scope of services addressing the eight points. (He
submitted a copy of the revised scope of services which is attached to the original copy of these
minutes on file in the City Clerk's Office.)
Henry Iler introduced the team which included Hank Skokowski of Urban Design Studios.
Kahart Pinder with David Plummer and Associates. and Carla Bryant. Public Involvement
Specialist. Mr. Iler reported that the detailed scope of services and costs originally submitted
on April 24'n. has been revised after a meeting with staff. He reviewed the packet of material.
The packet of material included a detailed scope of services and cost document, as well as a
projec~ schedule and work product deliverables. In the previous scope of work and costs, there
was a proposed fee of $194.000. Since that time. several changes were made and the fee has
been reduced to $!69,506. This was done after the team discovered the following:
That there are information sources available that will allow them to reduce the
overall field research by 49 hours.
The City will be required to do a housing plan for the HUD Block Grant Funding.
After reviewing the public notice, the team was able to identify 38 hours of time that
could be eliminated by using that work product.
A long planning weekend was planned for halfway through the project. That
weekend session was reduced to a one-day planning workshop, thereby allowing the
team to eliminate 45 hours of time.
The proposed on-line Web page to keep citizens abreast of what was happening has
been eliminated and this can be accomplished [hrough newsletters.
The decision to produce a marketing brochure will be made further along in the
process.
The team was able to find a colored renderings firm that uses computer graphics
rather than handmade drawings. This will allow the team to reduce the colored
renderings cost by about 50%.
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None of these reductions will jeopardize the final product in any way, The team feels it is
~mportant to establish momentum for the program from the very beginning. They have a time
frame of 11 months, but feel it is important to identify key products that meet pressing City
needs, elevate the visibility of the product, and create the momentum The team has identified
the following:
A concept plan of the Marina Area Plan will be available within 90 days.
The CRA parking strategy for the downtown wiII be available within the first four
months.
The CRA boundary expansion will be investigated, and the study will be completed
within the first five months
The strategic revitalization plan for the residential target neighborhoods would be
finalized within the first six months of the project
During months 7 through 11, there will be discussion about the concept plans for
downtown, and the marina, and they will bring all of this together into an
implementation program.
n response to Commissioner Bradley's question about describing existing information sources
Mr. lief explained that the team discovered documents, some of which were generated by Palm
Beach County, for housing, and economic development studies that are very recent, n
addition, census updates are available from the U. S. Census Bureau.
Commissioner Bradley directed everyone to the information on the residential target area. and
noted that the eastern area from Boynton Beach Boulevard north is not included. He
questioned whether there will be areas that are not picked up. He would hate for the area west
of Seacrest around MLK not to be included in the residential target area. He wondered why this
area would have been neglected.
Ms Heyden confirmed that the boundaries included are those contained in the RFP from the
Vision document.
Mr. Skokowski explained that from an urban design standpoint, the four corners of an
intersection should be looked at It is his intention to address all areas of concern. Moving over
a couple of blocks is not a problem, and it will be easy to refine the scope of work.
Commissioner Bradley asked the team to elaborate on being environmentally friendly.
Mr. Skokowski advised that with regard to concepts of streetscapes and open space, they
typically emphasize xeriscape concepts. However, there will be exceptions in certain areas
He feels there will be enough diversity in this project to maintain that type of objective. The
team will be looking at all of the City's regulations as they apply to development within the area.
Commissioner Jaskiewicz questioned whether there is any flexibility with regard to the proposal
relative to hours and times. She asked whether the team would bill accordingly if they find
other documents available to provide information as they move forward, or whether they would
apply that time to another area.
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Mr. lier advised that the team has taken a complete look at the charrette documents, and
utilized them to the maximum extent in putting this document together. Some of the sources
are outdated, and others do not include enough specific information. If other information is
located, the team will either allocate the time to another area with staff's approval, or look'at it
as cost savings.
Commissioner Jaskiewicz asked whether the team has considered the p~ans for the proposed
marina.
Mr. Iler explained that those plans will be considered, but their Marina Area Plans go outside
the boundary of the marina project. They will take a new look at the manna and not be bound
by. the improvements that are there. New projects and themes going ~n will be carefully looked
at to continue it through the entire district.
Mr. let advised that Project 1.9 is project goals and objectives. This would involve looking at
maps with the staff and the Commission, and reporting what the team discovered during the
frst month The item of geography may be one of the first items to be looked at.
Mayor Taylor advised that the City budgeted approximately $150.000 for this project. He
questioned what would have to be eliminated to reduce the cost of the project by $20,000.
Mr. Iler said he could review this list-w~th staff to see if there are items that are not a priority at
this time. Mayor Taylor requested that the team review this again to see if they can get to the
$150.000 figure.
response to the Mayor's question. Mr. ler said the City will pay based on work products or on
monthly basis. This is a fairly rapid project so that either method of payment is satisfactory.
Commissioner Jaskiewicz explained that DOT has control over the traffic patterns throughout
downtown, and that plans are available in the City Manager's Office relative to work they will be
doing. She suggested that Task 4.4 might be able to be reduced since the City has r~o control
over these issues.
Mayor Taylor questioned how the Commission could proceed this evening, without having
worked out the final cost. Attorney Cherof suggested not fixing anything this evening. The
team should come back with their proposal and cost.
Mr. IIer suggested that the team combine the final work out of the price with a draft contract at
the next meeting; The Commission had no objection to this request.
Mr. Skokowski advised that he was hoping to have some direction because the design portion
of this project is his responsibility. Design is very time intensive. That time can be devoted two
ways:
1. The geographic area to be covered is quite extensive. This will take time to inventory,
document, meet with people and deal with the various issues; and
3O
MEETING MINUTES
REGULAR CITY COMMISSION
BOYNTON BEACH, FLORIDA
MAY 6, 1997
CiTY OF BOYNTON BEACH
Mayor
ATTEST:
City Clerk
~ ~ [~,~cording Secretary
i ~'"~Five Tapes)
Vi,
~om missie/ne~/ /- _~
~ommissioner
Commissioner
32
· __amd associates
james a unoan
15267 75~ Avenue North I Palm Beach Gardens, FL 33418
v: 561 5752751 I f: 561 7479320 ! e-m: jdaplan@aot.oom
May 5, 1997
Ms. Tambri Hayder~ Director
Planning and Zoning Department
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425-0310
Re: Revised Scope and Costs for 20/20 Implementation Project
Dear Ms. Hayden:
In response to staffreview of our initial 4-24-97 draft project scope and cost submittal, I have
enclosed the following items:
Revised work scope, hours and cost table;
Project time schedule; and
List of work product deliverables.
The total project cost associated with tins revised scope is $169,506 winch represems a reduction
of 13% from the previous fee_ Based on our recent meeting with you, we made several changes
winch served to reduce our proposed cost substantially, as summarized below:
1.) Over the past several weeks we discovered several useful, existing information sources
winch allowed us to reduce overall research and field survey time by 49 hours.
2.) The City is required to do an updated HUD housing plan tins summer to update its CDBG
program. Using data expected to come from that project enabled us to cut another 38
hours.
3.) The "long planning weekend" was reduced to a Saturday workshop; this saved 45 hours.
4.) The on-line "Web site page" for public involvement was deleted, cutting 45 hours.
5.) The marketing brochure (color) at the end of the project was converted to an optional
task, saving 50 hours. It was felt this might be able to be funded from other sources next
year if the Commission deems k appropriate at that time.
6.) In general, the JDA team "sharpened its pencil" and selectively cut an additional 96 hours
in order to ensure project resources would be allocated efficiently.
Our team does not feet tha~anY of'these reductions will jeopardize the final product, an exciting
and implementable redevelopment program for Boynton Beach.
Pa~e 2
The enclosed Project Schedule contemplates a completion timeframe of 11 months, as proposed
in our original RFP response. You will note that we have proposed several key project elements
for expedited completion in order to address pressing city needs, elevate project visibility and
create early momentum. We would like to finish the Marina Area Plan within three (3) months of
project start, thus giving the city an early development blueprint for this critical area. The CRA
Parking Strategy will be finished four (4) months into the project helping the city get a headstart
in solving a critical problem in downtown. The CRA Boundary Expansion Study is slated for
completion within five (5) months enabling that process to proceed on a fast-track and start
generating tax revenue as soon as possible. Finally, the Strategic Revitalization Plan for
Residential Target Areas is to be final/zed six (6) months into the project. Our team would
welcome any suggestions from staffor the Commission to change the above expedited tasks or
add others.
I hope this package of project contrac¢ materials addresses your comments, as well as those of the
Manager, Commission and interested citizens. Please do not hesitate to contact me if you have
any questions or comments regarding this package. Our team looks forward to the City
Commission meeting tomorrow night, and the opportunity to finalize the work scope and cost for
this unique Redevelopment Implementation Program.
er, AI~P
Planning Services Director
HBI:mtd
\enclOsures (3)
James Duncan and Associates ! t 5267 75~ Avenue North I Palm Beach Gardens, FL 33418
v: 561 5752751 ! f: 561 747 9320 1 e-m: jdaplan@aoLcam
Boynton Beach 20/20 Vision Implementation Program
Draft 5-5-97
Detailed Scope of Services and Costs
Project Goal
Prepare an action-oriented Vision 20/20 Implementation Program for the redevelopment of
dow~atown Boynton Beach, other key commercial corridors and supporting neighborhoods
xvhich comprise the Community Redevelopment Area. This community prolect will be
driven by a central, unifying theme and creadve ideas developed through facilitation of
effective and contin-ing pubhc involvement. The program will incorporate Ml prior
planning efforts and be based on realistic economic, land use, urban design and
mmsporradon analyses, however the primary emphasis will be on meaningful
accomplishments in the near and long term future.
The final report w/ll be graphically-oriented and present specific design plans, neighborhood
housing strategies, land use recommendations and land development code amendments as a
coherent whole for the community redevelopment area. Most importantly, it will specify a
deta/led implementation program outlying spec/tic actions, estimated costs, responsible
agencies, viable funding sources and coordinated fimeframes. A central implementation
authority will also be recommended along w/th quantified annual progress goals to help city
residents assess program success. This success will be measured over a 5 to 10 year period in
terms of increasing tax base, expanding businesses, new enterprises, improved neighborhood
conditions, enhanced streetseapes, greater tourism, higher sales mx collections, new
infrastructure, better ttansportation linkages, and a vibrant, inviting downtown.
current planning/urban design
and data (to be provided by c~ty stuff).
surveyS-
, stuff to discUSs arex plxpnmg
area stakeholders, i.e., metchanrs assoc~a¢On,
d ~ssociations, speCial interest groupS, minor
owners, etC. Meet ~th key s .mkehotders and City
prepare for
inventory of base
Areas (see endnote) using
for the primary Target Base information shall
and field observanons.
be limited to, exisfng land use patterns
,lanned/proposed developments, non-residential
categories, planned/proposed pubhc
u ti te right-of-W_Z ZZ ;Z; ,
· nvironmentX!/~r- gn .
Use Map designations, zoning dismcts,
~orhoods and districts, overhea2 utilities,
facilities, predominant architectural
'bikcpaths, and bus
82
18
24
156
12
historical research to assist in formulating commumty
i.e., "Gateway to me Gulfstream," historical
images, etc. 25
urban design character, including existing streetscapes,
and open s._~_pace, focal points and vistas
xnd publish 3 times during proiecr' 54
28
to receive input from commission,
board, technical xdvisory committee, merchants
· zct directxon- ~**
2
$ 6,288
1,380
1,860
11,862
9OO
1,875
4,430
2,420
1.9: Determine specific project goals and obiectives for land use, 16 $1,330
development, economic growth, urban design, infrastructure,
transportation, circulafion, md.other areas. Identify an
appropriate, unifying theme for the Vision 20/20
redevelopment program.
Task 2 - CRA Boundary_ Expansion:
2.1: Data collection and field surveys of potential expansion 44 3,300
2.2: Determination of expansion feasibility from local CRA 16 1,200
perspective and consistency with State criteria.
2.3: Preparation of"Declmrafion of Blighg' report for viable 36 2,700
expansion areas.
2.4: Update CRA base maps by adding expansion areas. 19 1,425
Task :3 - Neighborhood Strategies:
3.1: Collect historical and current housing and neighborhood 6 450
information.
3.2: Conduct field surveys of two (2) neighborhood target 26 1,980
areas (*see end-note) to identify housing conditions and
mix.
3.3: Conduct two (2) public neighborhood meetings and a 32 2,520
field "walk-through."
3.4: Gather in£ormation on local and regional housing markets 16 1,200
3.5: Meet with local real estate brokers, affordable housing 18 1,470
developers and community-based organizations.
3.6: Examine travel linkages in neighborhoods mad identify 30 2,562
potential areas for traffic calming devices.
3.7: Prepare an analysis of housing and neighborhood needs 37 2,775
in the Residential Target Areas.
3.8: Develop citywide housing strategy to encourage greater 32 2,400
balance of housing types.
3.9:. Prepare Strategic Revitalization Plan for Residential Target 49 $3,675
Areas to encourage mLxed use infill and rehabilitation of
neighborhoods
3.10: Review and offer input on design concepts for neighborhood 4 300
entry signs developed by city staff.
Task 4 - Commercial Areas Research and Input:
4.1: Gather additional data for U.S.1 and Boynton Beach Blvd. 24 1,800
corrdors. Prepare necessary photo/video documentation.
4.2: Conduct informal onsite Saturday symposium for 35 2,965
city officials, merchants and residents to discuss market
potentials and economic development strategies for U.S. I and
Boynton Beach Blvd. areas. This task will include
walking tours with participants to identify obstacles and
opportunities for redevelopment~
4.3: Economic analysis of non-residential uses attracted to the 28 2,100
redevelopment are~
4.4: Investigate traffic patterns throughout downtown and 93 8,122
propose enhanced linkages, bike/pedestrian travel and
traffic calming.
4.5: Identify areas where unifying theme will be visually 40 3,030
incorporated into redevelopment components and marketing.
4.6: Community workshop m present results of tasks 26 2,240
and solicit input.
Task 5 - Commercial Area Design Plan:
5.1: Prepare Overall Design Plan for all Primary Target Areas(**see 280 21,000
endnote) to address business and residential character. Plan
will include public improvements, streetscaping and facade
treatments, landmark opportunities, and unifying design
concepts.
5.2: Prepare urban design criteria for Primary Target Areas. 82 6,150
Design criteria will include streetscape, building placement,
architectural character, landscaping and signage.
5.3: Develop urban design criteria for City cultural center and 37 $2,775
amphitheater area that may include outdoor cafes, small shops
and restaurants; parks and plaza.
5.4: Designate spedfic areas in downtown to create pedestrian 18 t,350
friendly environment where mixed use and infill
development will be encouraged.
5.5: Prepare conceptual area plan for the Marina District along the 61 4,575
Intracoastal. Uses to be considered may include
boat slips, retail and office spaces, restaurants and
housing.
5.6: Public workshop to present results to-date. 30 2,540
5.7: Develop parking strategy for CRA. 40 3,389
5.8: Prepare community gateway concept and "way finding" 90 6,750
graphics system
5.9: Conduct a public workshop to present results and receive 30 2,540
input.
Task 6 - Implementation Program:
6.1: Identify implementation agent such as community-based 8 630
organizations, etc.
6.2: Evaluate City regulations for economic inhibitors and 20 1,500
develop specific language changes to correct.
6.3: Evaluate City LDRs and other regulations for traffic 20 1,760
calming devices.
6.4: Recommend specific Future Land Use Map amendments 30 2,250
to help implement Redevelopment Plan.
6.5: Examine LDRs to identify modifications needed to 36 2,700
encourage development in Primary and Neighborhood
Target Areas, as well as support CPTED strategies.
Prepare specific text amendments.
6.6: I. de.ntify economic and compliance incentives by City to assist 22 1,650
~n ~mplementation.
6.7: Prepare detailed implementation program complete with 48 $3,793
specific action tasks, responsible agencies, viable funding
sources, and timeframes. Desig0ate overall coordination
authoriV.
6.8: Develop financing plan for implementation. 29 2,220
6.9: Prepare draft Final Report summarizing significant project 91 7,285
findings and recommendations for public workshop purposes.
6.10: Conduct public workshop with City Commission and 22 1,910
Technical Advisory Committee (TAC) to review draft Final
Report and receive direction.
6.11: Prepare three color renderings of key corridor scenes as 75 5,625
proposed in redevelopment plan for public presentation
and marketing purposes.
6.12: Develop a promotional and marketing strategy for 24 1,890
redevelopment program implementation.
6.13: Prepare Final Report based on commission, TAC and other 35 2,755
public input and tasks completed since previous workshop.
6.14: Conduct public workshop with City Commission and 22 1,910
Technical Advisory Committee (TAC) to review and approve
Final Report. Seek commission approval of Final Report.
Total Project Hours/Cost 2,176 $169,506
Table Notes:
Residential Target Areas: 1.) Boynton Beach Blvd. South to City limits and 1-95 east to
Intmcoastal; and 2.) C-16 Canal north to City limits and 1-95 east to Intracoastal.
~ Prima~t Areas: 1.) MLK Blvd. from Seacrest east; 2.) U.S. 1 from north to south City
limits; 3.) Boynton Beach Blvd. From U.S. 1 to 1-95; 4.) Ocean Ay. From Marina to Seacresr; 5.)
Golf Road (23~) between U.S. 1 and Seacresr; 6.) Railroad property east of FEC tracks from
Boynton Beach Blvd. And Ocean Ay.
*** Scope assumes c/ty staffwilt provide following project support:, historical and current planning
information, review of project work products, administrative support for public meetings
(includes commission/board member notification, public/newspaper nonces, meeting space
and summary minutes), and document reproduction for staff review and public meetings.
Optional Task:
Prepare Final Project Newsletter format document for public distribution summarizing Vision
20/20 Redevelopment Implementation Program, benefits to community, revenues and costs.
[Estimated cost - $3,750]. /--
6
Boynton BeaCh 20/20 Vision Implementation Program
Draft 5-5-97
Proposed project Schedule
Task 1 - Backgr~ ound Research/P~blic Involvemem:
1.1: Review prior and current planning/urban design Week 2
documents and data (to be provided by city staff).
Conduct initial field surveys.
1,2: Meeting with select city staff to discuss area planning 2
history, policy assumptions and project strategies.
1.3: Identify study area stakeholders, i.e., merchants association, 4
neighborhood associations, special interest groups, major
property owners, etc. Meet with key stkkeholders and City
Commissioners to initiate public partidpation and prepare for
public workshop.
1.4: Prepare computer-based graphic inventory of base 12
information for the Primary Target Areas ~asing available data
and field observations.
1.5: Conduct historical research to assist in formulating community 6
dent~ty, ~.e., Gateway to the Gulfstream," historical
icons/images, etc.
1.6: valuate urban design character, mctudmg p~x~sting streetscapes, 8
public places, parks and open space, focal points and:vistas
1.7: Initiate project newsletter and publish 3 times during project. (weeks 6, 24 and 42)
1.8: Public workshop to receive put from commission, 12
planning board, technical advisory commit/tee, merchants
and residents on project direction.
1.9: Determine specific project goals and directions for land use, 10
development, economic growth, urban deaign, infrastructure,
tx~ansportation, circulation, and other areas. Identify an
appropriate, unifying theme for the Vision 20/20
redevelopment program.
Task 2 - CRA Bounda~_ Expansion:
2.1: Data collection and field ' '
surveys of poten~aal expansion 8
2.2: Determination of expansion feasibility from local Ct~ Week 12
perspective and consistency with'State criteria.
2.3: Preparation of "Declaration of Blight" report for viable 20
expansion areas.
2.4: Update CICA_ base maps by adding expansion areas. 24
Task 3 - Neighborhood Strate~es:
3.1: Collect historical and current housing and neighborhood 6
information.
3.2: Conduct field surveys oft~vo (2) neighborhood target 8
areas to identify housing conditions and mix.
3.3: Conduct two (2) public ne/ghborhood meetings and a 10
field '~valk-through."
3.4: Gather information on local and regional housing markets 14
3.5: Meet with local real estate brokers, affordable housing 12
developers and community-based organizations.
3.6: Examine travel linkages in neighborhoods and identify 16
potential areas for traffic calming de~ices.
3.7: Prepare an analysis of housing and neighborhood needs 20
in ff~e Residential Target Areas.
3.8: Develop citywide homing strategy to encourage greater 32
balance of housing types.
3.9: Prepare Strategic Revitalization Plan for Resident/al Target 24
Areas to encourage mixed use infill and rehabilitation of
neighborhoods
3.10: Review and offer input on design concepts for neighborhood (when needed)
enWy signs developed by city staff.
Task 4 - Commercial Areas Research and Input:
4.1: Gather additional dam for U.S.1 and Boynton Beach Blvd. 16
corrdors. Prepare necessary photo/video documentation.
4.2: Conduct informal onsite Saturday symposium for Week 20
city officials, merchants and reskdents to discuss market
potentials and economic development strategies for U.S. 1 and
Boynton Beach Blvd. areas. This task will include
walking tours w/th participants to identify obstacles and
opportunities for redevelopment~
4.3: Economic analysis of non-residential uses attracted to the 16
redevelopment area.
4.4: Investigxte traffic patterns throughout downtown and 24
propose enhanced linkages, bike/pedestrian travel and
traffic calming.
4.5: Identify areas where unifying theme will be visually 26
incorporated into redevelopment components and marketing.
4.6: Community workshop to present results of tasks 28
and solicit input.
Task 5 - Commercial Area Design Plan:
5.1: Prepare Overall Design Plan for ali Primary Target Areas to 32
address business and residential character. Plan will include
public improvements, streetseaping and facad~ treatments,
landmark opportunities, and unifying design concepts.
5.2: Prepare urban design criteria for Primary Target Areas. 28
Design criteria w/il include streetscape, building placement,
architectural character, landscaping and signage.
5.3: Develop urban design criteria for City cultural center and 28
amphitheater area that may include outdoor cafes, small shops
and restaurants, parks and plazas.
5.4: Designate specific areas in downtown to create pedestrian 30
friendly environment where mLxed use and infill
development will be encouraged.
5.5: Prepare conceptual area plan for the Marina District along the 12
Intracoastal. Uses to be considered may include
boat slips, retail and office spaces, restaurants and
housing.
5.6: Public workshop to present results to-date. Week 34
5.7: Develop parking strategy for CRak, . 16
5.8: Prepare community gateway concept and "way funding" 36
graphics system
5.9: Conduct a public xvorkshop to present results and receive 38
input.
Task 6 - Implementation Program:
6.1: Identify implementation agent such as community-based 12
organizations, 'etc.
6.2: Evaluate City regulations for economic inhibitors and 26
develop specific language changes to correct.
6.3: Evaluate City LDRs and other regulations for traffic 28
calming devices.
6.4: Recommend specific Future Land Use Map amendments 34
to help implement Redevelopment Plan.
6.5: Examine LDRs to identify modifications needed to 36
encourage development in Primary and Neighborhood
Target Areas, as well as support CPTED strategies.
Prepare specific text amendments.
6.6: Identify economic and compliance incentives by City to assist 38
in implementation.
6.7: Prepare detailed implementation program complete with 38
spedfic action tasks, responsible agendes, viable funding
sources, and fimeframes. Designate overall coordination
authority.
6.8: Develop financing plan for implementation. 40
6.9: Prepare draft Final Report summarizing significant project 42
findings and recommendations for public workshop purposes
6.10: Conduct public workshop with City Commission and 44
Technical Advisory Committee (TAC) to review draft Final
Repo~ and receive direction.
6.t1: Prepare three color renderings of key corridor scenes as 46
proposed in redevelopment plan for public presentation
and marketing purposes.
6.12: Develop a promotional and marketing strategy for 46
redevelopment program implementation.
6.13: Prepare Final Report based on commission, TAC and other 46
public input and tasks completed since previous workshop.
6.14: Conduct public workshop with City Commission and 48
Technical Advisory Committee (TAC) to review and approve
Final Report. Seek commission approval of Final Repor~
Total Project Time 48 weeks
NTP: Notice-to-Proceed.
Boynton Beach 20/20 Vision Implementation Program
Work Product Deliverables
1. ) Task 1.4: Computer-Based Set-Up Maps Documenting Inventory and Analysis
2.) Task 1.7: Project Newsletters (3)
3.) Task 1.9: Statement of Project Goals and Objectives
4.) Task 2.3: CRA Declaration of Blight Report
5.) Task 3.6: Neighborhood Travel Linkages and Traffic Calming Recommendations
6.) Task 3.8: Citywide Housing Strategy
7.) Task 3.9: Strategic Revitalization Plan for Residential Target Areas
8) Task 4.1: Photographic Inventory of U.S. 1/Boynton Beach Blvd. Development Factors
9.) Task 4.4: Recommendations for Enhanced Downtown Traffic Flows and Linkages
10.) Task 5.1: Overall Design Plan for Primary Target Areas
11.) Task 5.2: Urban Design Criteria for Primary Target Areas
12.) Task 5.3: Urban Design Criteria for Cultural Center/Amphitheater Area
13.) Task 5.4: Specific Plan for Downtown Mixed Use and Infill Development
14.) Task 5.5: Conceptual Area Plan for Marina District
15.) Task 5.7: CRA Parking Strategy
16.) Task 5.8: Community Gateway and "Way Finding" System
t7.) Task 6.7: Detailed Implementation Program
18.) Task 6.12: Promotional and Marketing Strategy
19.) Task 6.13: Final Project Report
Note:
All work products will be submitted as a draf~ for comment. Once appropriate comments
are incorporated, a final document will be provided to the City. One (t) original and two
(2) copies of all documents will be submitted. Digital copies of final work products will
also be provided if desired.
CITY
CITY
OF BOYNTON BEACH
COMMISSION AGENDA
APPROVALOFBILLS
MAY6,1997
CH2M HILL ......................................................................... '--'-----"--- · $ 95,282.86
Expansion Projects, Testing, Gert Eng Services
Pay From Various Funds
CONSTRUCTION TECHNOLOGY, INC ............................................ $ 200,736.00
PO# 13654. Mangrove Park Projection, Pymt# 3
Odginal Contract
Change Orders
Payments to Date
Current Payment
Contract Balance
$1,380,000.00
0.00
279,945.00
200,736.00
899,319.00
Pay From Cap Imp Fund - 302-412-5-630-12
JOHNSON, ANSELMO, MURDOCH BURKE, GEORGE .................... $ 25,845.60
Legal Services/Hollinger, Siegal, Sisko
Pay From Self Ins Fund- 622-195-5-468-00
JOHNSON YOKOGAWA ..................................................................... $ 47,915.27
PO# 9735. East Water Trtmt Plant DACS Project
Pay From 1990 Construction Fund-409-000-0-690-10
LANG ENGINEERING OF FLORIDA, INC ........................................... $16,002.65
IAQ - City Hall Complex
Pay From Cap Imp Fund-302-194-5-640-05
SOLID WASTE AUTHORITY ............................................................ $ 57,640.15
March 1997 User/Sweeper Charges
Pay From Sanitation Fund- 431-341-5-490-01, $56,545.69
Pay From General Fund-001-411-5-490-01, $1,094.46 CO~rt~ !SSION
APPRuYAL
STANLEY CONSULTANTS INC ......................................................... $18,135.08
Lift Station Rehab, DACS Project, Professional Serv 7/95 - 3/1/97
Pay From Various Funds
SCRWTD Board .................................................................................. $17,563.70
Equipment Replacement Projects
Pay From Util Gert Fund- 403-000-0-691-22
THESE BILLS HAVE BEEN APPROVED AND VERIFIED FOR PAYMENT BY THE
DEPARTMENT HEADS INVOLVED.
BILL ATKINS, DEPUTY FINANCE DIRECTOR
Privatizln Benefits.'.
· City continues to control quality and level of service through the written contract.
Purcha~ of equipment from the city for fair market value. A purchase clause can be
added so that the city could buy back the equipment should it decide to go beck to the
old system.
Elimination of union contract negotiations.
Reduction of'the city's-responsib'flity to provide retirement benefits. In all likelihood,
employ_ees would be offered jobs with the private hauler and enjoy the same or better
health benefits, vecation benefits and.retirement plan.~, competitive pay, and,stock
ownership and 401K retirement program. This would help reduce the liability of the
City in future years and possl~oly help to reduce the tax millage.
Compared to current Boynton Beach rates, the recent bid rate in the City of Dekay
Beach would save the City of Boynton Beach 40 to 50°/$. The only way to know for
sure if the residents of Boynton Beech can enjoy the same monetary reduction is
through the Request for Proposal Process.
The City enjoys franchise fees from the private hauler. These fees are set by the City
and can range anywhere from 3 to 30%. The City enjoys the benefits of income and
also is able to reduce its operating budget because the private hauler is now
responsible for stst~ng, equipment ownership, repairs, and all malntenenc~
City retains the right to rebid contract at end of contract.
The followlni Cities have benefited from the use of private haulers:
Delray Beach
Palm Beach Gardens
Greenacres
Mangonia Park
Palm Beach Shores
West Palm Beach (Recycling)
Riviera Beach
Royal Palm Beach
Haverhill
Glen Ridge
Hypoluxo
lupiter
TO T~ CITY MANAGER, T?UE YJ~YOR AND CIT.~ COS.~,Z,~SION~..,S OF
BOYNTON BF~CH, FLORIDA.
PLEASE PAKE NOTICE:THAT %~;E, Th~ UNDERSIG~D, ALL RESIDE~TS
OF THE CITY OF BOYNTON BEACH ARE OPPOSED TO THE RE~0VAL' OF
SATURDAY SE°~VICE 0_~T CiTY ZUS ROUTES~~ 75 & # 76..
}TAIv!E
ADDResS
· ~ TO THE CITY ~?A!~TAGER, T¥~ ~YOR A_~,VD CITY- CO~¢!ISSIO~RS OF
BOY~TO~T B.EACH~ FLORIDA.
PL,~ASE ~AKE ~{OT!CE:THAT ~E, Tb~ L%TDERS!G}.FED, ALL RESiDE!~TS
_~_~ ~IT? OF BOY~ON BEAC'~ ARE OPPOSED TO T~HE REd, OVAL OF
SATURDAY SERVICE O?T CiTY ~3US ROUTES
NA~,~E
ADDRESS
TO THE CITY MA~IAGER, T~ M~tYOR AY~D CITE C0~&~,I.~SIONmRS OF
BOYi~ITON BF~a. CH, ~LORIDA.
PLEASE PAKE -YOTICE:THAT WE, TM L~rDERSIGI~ED, ALL RESIDE?~TS
OF TE.~E CITY OF BOYNTON BEACH ARE OPPOSED TO THE RE~:~0VAD OF
S~ ~U. DA_~ SERVICE 0~? CiTY BUS ROUTESw 98 & # ~..
~'A I~,~IE ADDRE S S
/ ./
TO '~i~ CITY ~..~A!'iAGER, T?tE il'~YOR AND CITY CO~.I~SIO~..~S OF
BOYNTON BP-~RCH, FLORIDA.
PLmAS~ TAKE ~,TnTTn,~..~MA,,~ ~f~:, Ti-~ UI,YDERS!G}YED, ALL RESiDE?~TS
OP T~E CITY OF BOYNTON BEACH A~ OPPOSED ~0 THE RE~gOVAL OF
SATURDAY BEHVICE 0N CiTY BUS ROUTES
ADDR~mS
~G o/
P. 6~I
TO THE CITY b{AI'TAGER, TFE~ Y~AYOR A},rD CITY CO},hNI~sSION,=~ SOP
BOY}~ON BF~CH, FLORIDA.
PLEASE TAKE _~,OTIC~.TP.iA~ W~, T~ UL~DERS!G}~ED, ALL R~SID~.~S
OF ~ ~'~ ' ~ ~
:~_~ CITY OF BOY~TON B~ACH ARE OPPOSED TO T~ REd, OVAL OF
· '~ ~ % RO~ES~ ~5 & ~ ~6..
SATURDAY SERVICE 0}~ CITY ~ US
}~AME
ADDRESS
TO THE CIT~_ NAI~YAGER, T~ Y~YOR A.~YD. CITY
BO~ffi~ON B~CH, FL0~IDA.
PLEASE TAKE -~OTICE:THAT
~;~, TITE U}~ERSIG~UED, ALL R~SID~TS
OF ~_:~ CITY_. OF BOY}~0N BEACH ARE OPPOSED TO THE RE~0VAL'
SA~ RDA_ SERVICE 0~ CiTY BUS ROUTES~? 75 & # 76,.
TO T~ CITY ~A~AGER, TT~ ~KgYOR A_~YD CITY C0~'~ISSI0t~ERS OF
BOZffNT0~ B?~CH, FLORIDA.
R=S~_D ~.,' z S
PLEASE TAKE NOTICE:THAT WE, TI~ UI,[DERS!G}~, ALL
B~A~ ARE OPPOSED TO THE REi~[OVAL
OF ~_=~ CITY_ OF BOYNTON '~
SATURDAY SERVICE 0}[ CiTY 8US ROUTES~ 7~ & # 76..
~IA ~,~ ADDRE S S
TO THE CITY ~NAGER, TL~E 5~AYOR AND' CITY COMNISSIO~ERS OF
BOY~0N BEACH, FLORIDA.
PLEASE TAKE NOTICE:THAT '~E, TS~ UNDERSIGtN~D~ ALL RESiDE~.~S
OF TS~ CITY OF BOYNTON B~AoH~ ~ - ARE 0PPOSm~D TO T~ .REMOVAL
SATURDAY SERVICE 0~ CiTY BUS ROUTES~ 75 & # 7~..
NA 1N~E ADDRE S S
TO THE CI~. 5~ANAGER, T ~ ~31YOR AND' CIT~Y C0~ISBIOArERS OF
BOY>~0N BEACH, FLORIDA.
PLEASE TAKE NOTICE:T:~T ~=~ T~ ~>~DERSI~D~ ' A~L~ RESIDE~TS
OF THE CITY OF BOYNTON BEACH ARE OPPOSED TO TI-E{ RE!~0VAL OF
SATURDAY ~ERVICE 0~ CiTY ~US ROUTmS# 75 & #
TO THE CITY I~A~AGER, T?FE I~AYOR A_~D' CITY ~v0~f.M!mSIONERS` ~ OF
BOY~oL~ BEACH, FLORIDA~
PLEASE TAKE ~,TOTTnm.W~T^~~_~_,~,.~.~ ~VE, THE UNDERSIG}.,%SD, ALL RSSIDE}.~S'~' r~
OF THE CiTY 0P BOYNTON BEACH ARE OPPOSED TO T~, REMOVAL 0P
~A~RDAY SERVICE 0_~,~i ~ITY BUS ROUTES.~ 75 & # 76..
ADDRESS
DEVELOPMENT ORDER
OFTHE
CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
APPLICANT: Michael Bianco, President, Cool Care, Inc.
APPLICANT'S AGENT: Alan M Strassler, R.A
HEAR NG BEFORE CITY COMMISSION: May 6, 1997
TYPE OF RELIEF SOUGHT: Request for site plan approval to construct a 25,43~
square foot manufacturin,q building on 4.42 acres of land, zoned Light Industrial (M-l).
LOCATION OF PROPERTY: Eastern terminus of Thor Drive
DRAWl NG(S): SEE EXHIBIT "A" ATTACHED HERETO.
THIS MATTER came on to be heard before the City Commission of the City of
Boynton Beach, Florida on the date of hearing stated above. The City Commission
having considered the relief sought by the applicant and heard testimony from the
applicant, members of city administrative staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner
consistent with the requirements of the City's Land Development Regulations.
The Appli~nt
-~ HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3 The Appli.,q, ent's application for relief is hereby
__~'GRANTE D subject to the conditions marked as "include" in
Exhibit "C" hereto.
DENIED
4. This Order shall take effect immediately upon issuance by the City Clerk.
5. All further development on the property shall be made in accordance with
the terms and conditions of this order.
6. Other:
DATED: May 6, 1997
COOL CARE
LOCATION MAP
EXHIBIT "C"
Conditions of Approval
Project name: Cool Care, Inc.
File number: NWSP 97-008
Reference: the plans consist of 15 sheets identified as 1st Review, New Site Plan. File # NWSP 9%008 with a
March 24, 1997 Plannin~ and Zoning Department date stamp markinq
DEPARTMENTS [ iNCLUDE I REJECT
PUBLIC WORKS
Comments:
1. The Public Works Department will be unable to service the dumpster
location as shown on the site plan. City code number 10-26, A., requires that
there be clear ingress and egress to all dumpster locations. The plans shows
a loading ramp that obstructs clear ingress and Public Works was unable to V
find a side view drawing of the ramp to know if Public Works can drive
across it.
2. The site plans for Phase II show no dumpster locations at all. Place location
of dumpster on plans.
UTtLITIES
Comments:
3. Sanitary sewer service as shown on the site plan has insufficient cover.
4. Palm Beach Health Department permit may be required, (Sec. 26-12).
5. . Plan shall show location of all utility easements, existing and proposed,
(Sec. 26.33(a)).
6, City water will not be supplied for irrigation. Please show source and
location on plans, (City Comp. Plan, Policy 3C.3.4).
7. Fire hydrants shall be within 200' of all points on every cormnercial
building, (Chapter 6, Art. I¥, Sec. 16).
8. Palm trees will be the only species allowed ~vithin utility easements. '/
Canopy trees.may be planted outside of the easement so that roots and
branches will not impact those utilities within the easement in the
foreseeable future. (Sec. 7.5 ~ 18.1).
FIRE
Comments:
9. No portion of any building shall be over 200 feet from a fire hydrant.
10. All turning radii shall be 50 feet.
POLICE
C0manents: NONE
ENGINEERING DIVISION
Comments
11. Excavation and/or fill permits will be required. Chap.8, Art. I, Sec. 2, pg. 8-
1.
Page 2
Cool Care, Inc.
NWSP 97-008
DEPARTMENTS INCLUDE REJECT
12. All plans submitted for specific permits shall meet the City's code
requirements at time of application. These permits include, but are not
limited to the following; site lighting, paving, drainage, curbing,
landscaping, irrigation and traffic control devices. Perm/ts required from
agencies such as the FDOT, PBC, SFWMD, LWDD, FPL and any other ~//
permitting agency shall be included with your permit request. Chap. I, Art.
I, Sec. 6, par, A, pg 1-3.
13. Provide certifrcation by developer's engineer that drainage plan complies
with all City codes and standards. Chap. 6, Art. V, Sec. SA, pg. 6-7 and 4
Chap. 23, Art. IIF~ pg. 23-8.
14. Provide details of catch basins C-5 & C-7 on Sheet C-2 which are called
out on Sheet C-1 b/
15. Providetrafficcontrol markings and signage. Chap.4, Sec. 7B2, pg. 4-5. X/
16. It isreco, mmei~ded flint R.C.P. be considered in lieu of C.M.p. in track
loading area. ~dt
17. It is rec0mmended to tocate site lighting to eliminate shadowing due to tree ~/'
canopies and/or adjust tree plantings
BUILDING DUV~SION
Comnlents: NONE
PARKS AND RECREATION
Comments: NONE
FORESTER/ENVIRONMENTALIST
Comments:
18. The topography sheet for the site plan indicates that there are four Cabbage
Palms and one large Strangler Fig tree on the property. These trees should
be shown on the landscape plan. [Enviromental, Tree Preservation, Chpt. ~/
7.5, p. 19].
PLANNING AND ZONING
Comments:
19. To properly depict the entire project modify sheets C- 1, C-3, 1 of 3 and 2.2 to
include all property lines. On each sheet identify the symbol that represents the d
property line.
20. To properly show the request, omit sheets 2 of 3 and 2.1. These sheets show a
proposed Phase 2. Due to the incomplete information for Phase 2, Phase 2 ~vili
require a subsequent site plan review approval. It should be noted that the ~/
computations for the size of the building, included with the Phase 2 drawing found
in the site data on sheet 2.1, is not consistent with the square footage identified
within the footprint of the building on the same sheet. The area of the building
shown on sheet 2 of 3 is also not consistent with area identified in the site data
found on sheet 2.1. It also should be noted that the landscaping shown on sheet 2
of 3 is not consistent with the reguiations specified in the Landscape Code
Page 3
Cool Care, Inc.
NWSP 97-008
DEPARTMENTS .
21. Modify the parking space comptrtatinns, found on sheet 2.2, to indicate that the
required parking for the entire project is based on the principal use of
manufacturing. The ratio for manufactttring shall be shown as 1 (one) parking
space per each 500 square feet of gross floor area of the entire building. Amend the
required and provided parking computations to indicate that no less than the
required number of parking spaces are provided on site. Where applicable, modify
the site plan to show no less than the required number of parking spaces [Chapter 2
- Zoning, Section 1 L H. 16. d. (2) of the Land Development Regulations]
22. On sheei 2.2 change the use designation for the faciliW from warehouse to
manufactaring.
23. The a'ee~landscape specifications found in th~ landscape in~onnatien table found on
sheet 1 of 3 is incorrectly representing the required perimeter trees. Amend the
computations and landscape plan to comply with the code regulations. [Chapter 7.5,
Article II - Landscape Code, Section 5. D. of tire Land De~elopment Regul~tiens]
24. On sheel~ 1 of 3~ Sk6~ Ihe ~ees, li~dges, lawn grass and/rrigatien landscape
improvements for the entire siie. :Sl~eet C- 1 shOWs improvements extand}ng to the
east property line of the subject site which are aoi s[own on ~he landscape plan.
Correct the plans accordingly. The regulations of the landscape code shall apply
to any area of the site where new development or/mprov~ments are shown.
[Chapter 7.5, Article li - Landscape Co~e, SeCtiOn 2. ofth~ Land Development
Regulations]
25. Identify on the landscape plan the source of the wateitthat:is required for the
llaut°m~ic- L~mdscapeirrigati°ncode,syStem'~ection [Land5. B.] Development Regulations, ~aapter 7.5, Article
26. Makeithe following changes (md/hr addilions to the landscape information table
(Chapter 7.5, 'Article II - Landscape Code):
a. Change the title from landscape information to code required landscape
Information.
b. Add the specifications for grass to the table.
c. Identify the minimum height and minimum trunk diameter specifications for the
trees.
d. Change the shrub designatiott to hedges and specify the minimum height and
indicate the hedges are continuous
e. Add to the landscape plan, the dumpster enclosure that is depicted on sheet 2.2 and
where applicable add the landscape screening for the dumpster enclosure to the
plan and table.
f. Add to the table, the required interior parking area landscape computations,
including showing thee location of the required landscape material and landscape
area on the landscape, plan.
g. To ide~ntify on the landscape plan the location and specie of the landscape material
that is~required to theft the regulz/tions of the landscape code, place a
distinguishable symb6i befor~ each category (of the required landscape material)
ident~ed/n the land~cape information table. Place the same symbol before the
plant specie shown in!the plant list and on the landscape plan.
h. Show!computations to verify that~,no less than one half of the total number of
required trees and fledges are a native specie. [Comprehensive Plan Policy
4.4.6.]
27. Add to sheet C- 1, thb raised curb symbol along the entire east side of the vehicle
use are~ with the exception of the area where wheelstops are shown. [Chapter 23
Parking lots, Articte'IIi Section E.1
28. Add to Sheet C-1 th~ dumpster enclosure that is depicted on sheet 2.2.
Page 4
Cool Care, Inc.
NWSP 97-008
DEPARTMENTS INCLUDE REJECT
29. Add to the site plan sheet 2.2, the length of the parking spaces located along the
north property line. Also identify the width of the access aisle and the width of the
driveway at the west property line. All dimensions shall comply with the parking
lot regulations. Also delineate with notes on sheet 2.2 the location of the two
different lengths of parking spaces shown on the typical parking layout drawing
found on sheet C-2, [City standard Drawing B-90012
30. On sheet 2.2 identkfy the width of the landscape strip abutting the west and noYdi
sides of the parking splices located along the north property 1/ne. All dimensions
shall comply with the landscape code regnlations. [Chapter 7.5, Article II -
Landscape Code, Section 5 D nudE.]
31. 'Delineate on the site~plan, paving and drainage end landscape plan the size
specificatinns for the loading areas shown on tha phns. The specifications shall
meet the minimum requirements oftlm city zoning code regulations. [Chapter 2 -
Zoning, Section 11. I. 1., 2.a. of the Land Development Regulations]
32. :On sheet 4.1 show. with notes and sytnbols the type'bf exterinf finish material used
for each building component including specifying the color, of tha materiai. The
color or colors shall be identified by name, color code and manufacturer. The color
and type of matelial of all exterior building components shill lie identified such as;
/
wal/s, glass, ~dow unit f~ames, door frames and dnor panels, overhead
door/frame, storefront frames, gntte~s and downspo?s, canopy, architectural
reveals~sands, rallY, g% dnmpsfe~c enclosure, etc. [Ch, apter 9- Community Design
Plan, Section 5 and' ofthe Lar/d Deyel6pmant Regdliitionsl
33. Addtothe:s~bmitmJa~e~t ,a~l~s~gnprOg~am, The sli~n ~r0gram shall depict the
colors, dimensions,.Io~t,tlonS ahd'materials. The si ~gr~age shall be shown in
compliance, with
the regulations specified in the sigfi code and community design
plan. Considering the Site is a Sit/gle tenant buitdin~ .it is r~comme~ded that the site
V
and build~g signage be reviewed/~inistrativ~ly. [Chapter 9 - Community
Design PJen, Set, un 10, I. and ~ha!~ter 21 - Sign Code, Article IV, Section 7. of
the L~nd'Development:Regnlati6ns]
34. Add t0~the anBm~ a ~:0ofiplen, ~a~ing showlng tl/g location of the roof mounted
equipment. Identify th~ elewfiog ofthe top of eacl~piece ofequipmant end the
elevafiol~ of.~he top nfthe perimeter of the building. ~11 roof ~0unted equipment
~hallbe$creeJledf~qmpubicviewadistanceof 600 feet in all directions Addto
the elevation vieW'drawings a labeled symbol that shows the location of ali of the
~oo f re°rotted:eqUipment includ~g identifying the ele~atioh of the top of the
perimeter off'he buitdi~g and theltop of, all equipmeh~ Where applicable, amend
the draWings to sl~o~v compr~ience with the required S~eening. Indicate on the plans
the t/fl0e'of serCenh~g materi~ anal:specify the calor. ~t is recommended that the
color ofthe s~g material ~h the color 0£the ~vatls of the building and the
texture and ~nigk of th~ Scieening match the wa~s old'he b~lding. [Cha~ter 9 -
Commu~ty ~es,,/guiPl~ Section. iI,iE, of the L~4~evelCpment Relations]
35. To avmO:a co~ ~wifft~ loeal~On l>~landscat~.e n:/~enal w~thm easements and
interferanee with.s~te appurtenances,,~how and idenfil~ off the landscape plan the
location, size and type of existing al//! proposed eas6ments and the location of site
lighting fixtures, drainage structures, ftre hydrants, et~. Amend the plan
accordingly,
36. Show:~on the landscape plan the Ii)cation, quanti~y, size and. specie o f plant materiai
~equired:to,form the. vegetative bUffer around the ground mOunted equipment shown
near the ~iorthwe~t corner o~the building, [Chapter 9 ~ Community Design Plan,
Section 1 Or C.,4. o£ the !~and Degelopment Regulations]
37. Prior to re,icing &building pm~iit~ Submit a coinpleted and recorded unity of title
Page 5
Cool Care, Inc.
NWSP 97-008
I
DEPARTMENTS INCLUDE I REJECT
showing unLfieation of Parcel A, B and C.
38. Submit for review a eopy of the recorded 25 foot wide ingress/egress easemant that
allows access to the site from Thor Drive.
39. Where applicable, submit an updated site plan application reflecting changes
associated with complying with the conditions of approval for the project.
: 40. Since the timing for conslmcting Phase 2 has not been revealed, it is reeommended
/
that the area of the site outside 0f the limits of construction for Phase 1 be graded,
irrigated and lawn grass installed with Phase II.
141. ' Since the landseape'code does no, require perimeter tree landscaping as shown on
the submitted plans, it is recommended tllat a minimum of one (1), eight (8) foot
· tall evergreen, native ~ree or groups of three 0), eight (8) foot tall native, palm trees
, be spaced fifty (50) foot on center along ~e north, east and south sides of Phase 1.
42. · Comply'with~the-c0nditions of the envir0nmental r~view.permit.
43. Recommendations Wi~ be fOrwa/ded forJ0oard and cor,araission review. If the
recCCann~ndati~ns are approved with the pm~ect, they shall be incorporated into the
working drawings required for permit~ for the project.
· 44. Tl~e.qontem of~ p~s a~e su!0ject to com~ce With all applicable c~ty code of
ordin.~aaces. I~s,the ~p~ican~'s re~p°ns~i~ty to sl/6w compliance.
, ADDI~ION~ ~gxNNING ~EV~PMENT BOARD CONDITIONS
45. Dele~ebomment z[0.
.46. Th~ par~l~t on the west s~de of the budding shall be raised to the same V
heigh~.thepa~aPets on all other sides of the building.
ADDITIC~" ~g~; C[~ COMMIS SION CONDITIONS
47. To be;determined.
MEH:dim
\\SHARED',WP\PROJECTS\Cool Care· Inc\NWSP\cond. of approval.doc