R99-104RESOLUTION NO. R99-/~Z
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING THE
UNITED STATES DEPARTMENT OF JUSTICE, OFFICE
OF COMMUNITY ORIENTED POLICING SERVICES
(COPS MORE 98 AWARD) GRANT, NO. 1999CMVVX2785,
IN THE AMOUNT OF $171,375.00 . AND TO
APPROPRIATE THE SUM OF $57,125.00, TO PROVIDE
A 25% MATCHING FUND; AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE SAID AWARD; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department applied for and
las been awarded a grant from the U.S. Department of Justice; and
WHEREAS, said grant is in the amount of $171,375.00, with a local match
of 25%, which match totals $57,125.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
authorizes and directs the Mayor and City Clerk to accept and execute the Grant,
No. 1999cmwx2785, from the U.S. Department of Justice and to appropriate the
sum of $57,125.00 to serve as the City's Local Match. A copy of the agreement is
attached hereto as Exhibit "A."
Section 2. This Resolution shall become effective immediately upon
3assage.
PASSED AND ADOPTED this
CI~~,, ~DA
Vi~ Mayor
Mayor Pro Tem
Comm~s~)ner , ~
/'~' day of August, 1999.
ATTEST:
~:C~Ve ~s~'g ~ e~i~ nt .S~C~E.t~,\~ J ~'~ Department- COPS MORE
=-~
.1920,
U. S. Department of Justice
Office of Community Oriented Policing Services
(COPS)
June 14, 1999
Chief Marshall B Gage
Bo) mon Beach. City of
100 East Boymon Beach Boulevard
P.O. Box 310
Boymon Beach. FL 33435
Dear Chief Gage:
Congratulations. [ am pleased to inform you that the COPS Office has approved your agency's
request for funding under the COPS MORE 98 program. The official start date of your grant is 4/1/99.
Enclosed in this packet is your Grant Award, which you must sign and return to the COPS Office
within 90 days to officially accept your grant. Failure to return the signed award document within the
90 day period could result in withdrawal of the funding without further notice from the COPS Office.
The MORE 98 Award document provides the total award amount and redeployment figures, as well as
the award amount and redeployment figures b~v type of award (civilian personnel, and technology /
equipment). On the reverse side of the Grant Award is a list of Conditions that apply to your grant. You
should read and familiarize yourself with these Conditions. Also enclosed in this packet are any special
conditions that apply to your grant. These must also be signed and returned in order to officially accept
the grant. You must comply with the requirements of any special condition before you are able to draw
down grant funds. Also enclosed is your MORE 98 Grant Owner's Manual which summarizes and explains
your COPS MORE 98 Grant.
You will also find materials relating to payment methods and procedures for receiving your grant
~'unds. You should review the grant materials in your Grant Owner's Manual regarding the different
methods of payment available to you. Please also review the Federal procurement mgulafions ("Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments".'} which cover important requirements relating to purchasing technology and equipment and
contracting for services.
Once again, congratulations on your award. Should you have any questions regarding your
COPS MORE 98 Award, please do not hesitate to contact the COPS Office at 1-800-421-6770,
or call your grant advisor.
Brann
(.,,'Director
U. S. Department of Justice
Office of Community Oriented Policing Services
COPS MORE 98 AWARD
Applicant Organization's Legal Name:
Grant it:
OR1 it:
Vendor it:
Law Enforcement Executive Name:
Address:
City. State. Zip Code
Telephone:
Fax:
Award Start Date:
:Award Amount:
Civilian Personnel Award:
Equipment/Technology Award:
Boynton Beach, City of
1999CMWX2785
FL05003
596000282
Chief Marshall B. Gage
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33435
(561) 375-6104
(561) 375-6197
Government Executive Name: Manager Support Services Wilfred Hawkins
Address: 100 East Boynton Beach Blvd.
City, State. Zip Code: Boynton Beach, FL 33435
Te[ephone: (561) 375-6000
Foci: (561) 375-6197
4/1/1999 Award End Date: 3/31/2000
$171,375.00 Number of Redeployed Officers: 6.90
$ 0.00 Number of Redeployed Officers: 0.0
$171,375.00 Number of Redeployed Officers: 6.9
Jos~ p~ E.!/3~un Date
fiiredtor
By signing this award, the signatory officials are agreeing to abide by the Condi6ons of Grant Award found on the reverse side of this
docume~a~
/ ~' ~ ~~ -- Marshall B. Gage Police Chief
Signature of Law Enfomemant Executive with Typed Name and Title of Law Enforcement Executive. Da~ /
the authority to accept this grant award.
Signature bf~ovemment Executive with tt~
authority !o accept this grant award
Gerald Broening, Mayor
Typed Name and Title of Govemmant
Executive.
at/
Acct Class: 9R220201
Award ID: 49542
CONDITIONS OF MORE 98 GRAzNT AWARD
l. Grantees which have been awarded funding t~r the procurement of an item in excess of $100,000 and have
already identified a vendor must provide a written sole source justification to the COPS Office prior to obligating,
expending or drawing down grant funds for that item.
2. The funding under this project is tbr the payment of costs approved by the COPS Office tbr support resources
(including the salaries and benefits of non-sworn civilian personnel), equipment and technology, that have been approved
hy the COPS Office.
3. COPS MORE '98 grant t~nds must be used to hire one or more civilians beyond the number of civilians that
would be hired or employed by the grantee in the ahsence of the grant, or must be used to purchase equipment or
technology beyond that which the grantee is already obligated or funded tb puychase.
4. Civilians, technology and equipment funded under this grant may only be involved in activities or pertbrm
services that exclusively benefit your agency and the population that it serves. If your agency provides police services
through a contractual arrangement, your agency is responsible for ensuring that the utilization of civilians, technology
and equipment is in compliance with the conditions of your grant.
5. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the
COPS MORE '98 application.
6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for
submitting annual Progress Reports and quarter y Financial Status Reports. As those reports become due, your grant
advisor and financial analyst will assist you with these lbrms and inlbrmation necessary for compliance.
7. Requests for extensions of the grant award period that merely request additional time, not additional funding,
should be submitted in writing to your grant advisor no earlier than July 1, 1999 and no later than August 1, 1999.
8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services
Program (COPS) and the MORE '98 program. The grantee agrees to cooperate with the evaluators.
9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '98 Grant
Owner's Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, 28 C.F.R. Part 66.
10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee
acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit
one under C.F.R. 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its
Assurances and may result in the suspension of the drawdown of funds. For grants under $500,000~ the grantee must
submit a completed EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights,
within 120 days of the grant award.
11. The grantee agrees to complete and keep on file, as appropriate, an Immigration and Naturalization Service
Employment Eligibility Verification Form (I-9). This form is to be used by the recipients of Federal funds to verify that
persons are eligible to work in the United States.
12. The grantee agrees to monitor/track and exercise best efforts to maintain the level of redeployment of current
sworn officers into community policing that is the direct result of COPS MORE '98 funding. The grantee will develop a
plan to track officer time saved.
13. If any part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating
regulation, 28 C.F.R. Part 23, the grantee agrees to comply with this federal regulation and submit a system operating
manual to the COPS Office for approval.
COPS MORE 98 COMPLIANCE SPECIAL CONDITION
The grantee agrees that it will not draw down or expend funds under this COPS
MORE 98 grant until it receives final written clearance from the COPS Office
concerning outstanding compliance issues resulting from a previous site visit to
your agency. The grantee must demonstrate documentation of compliance within
sixty (60) days of the mailing of this material or the COPS Office will terminate
this grant in accordance with 28 C.F.R. 66.43 (a). If the outstanding compliance
issue(s) have not been fully cleared within sixty (60) days, but the COPS Office
determines that the grantee is working to resolve those issues in an active and
timely manner, the COPS Office may extend the effective period of this Special
Condition at that time.
For information concerning the status of your outstanding compliance issue(s), or
for assistance in resolving these issues, you may contact the COPS Monitoring
Division at (202) 633-1200.
Grantee: Boynton Beach~ City of
ORI#: FL05003
I certify that I have read the above special condition and agree to abide by it:
Sd~nature of Law E~rcement Executive Date
Marshall B. Gage
Typed Name of Official
6qgn-ature o~ Government Executive
Police Chief
Typed Title of Official
Date ~ 3/~q
Gerald Broening
Typed Name of Official
Mayor
Typed Title of Official
ith y~/~ MORE 98 award
*Please return this signed special condition w signe~
document ~