Loading...
Minutes 08-22-90MINUTES OF CITY COMMISSION BUDGET WORKSHOP MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, WEDNESDAY, AUGUST 22, 1990 AT 6:00 P. M. PRESENT Gene Moore, Mayor Lee Wische, Vice Mayor Liltian Artis, Commissioner Robert Olenik, Jr., Commissioner Arline Weiner, Commissioner J. Scott Miller, City Manager Mayor Moore called the meeting to order at 6:02 P. M. Commissioner Weiner referred to a press release issued by Mayor Moore which accused the rest of the Commission of being less patriotic than he is. She requested that Vice Mayor Wische, a member of the American Legion and a Jewish War Veteran, start the meeting with the Pledge of Allegiance to the Flag. Vice Mayor Wische asked why the press received a copy of the press release and the City Commission did not receive a copy. Mayor Moore replied he had turned it over to the Public Information Officer at Noon today. Commis- sioner Olenik requested that the Commission be provided with copies of the release before the end of the meeting. LOSS OF REVENUE City Manager Miller called attention to the updated budget workshop revision list the Commission received, and he said it was important because the City has lost revenue in two areas: (1) Cigarette tax - $14,500 and (2) State revenue sharing - close to $140,000. The City picked up $20,739 in sales tax. The City also lost $65,000 because it will not get the Village of Golf on the Fire EMS. The Village of Golf is under contract with Palm Beach County Fire EMS, and the County will not allow the Village of Golf to terminate the agreement until it expires in another year. There was discussion about the Village of Golf. In these three areas, City Manager Miller said the City was talking about a loss of revenue of a little over $200,000. CITIZENS SERVICE Beach Decals Commissioner Weiner pointed out the increase in the cost of a beach decal from $7 to $10 a year would cost residents who use the beach less than t¢ a day. Vice Mayor Wische recalled the Commission had agreed to increase the cost of decals to $10. 1 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Mayor Moore inquired whether the sale of beach decals should be extended to residents in the City's service areas. Charles Frederick, Director of Parks and Recreation, replied there are only 268 parking spaces at the beach. 17,000 beach decals were sold. Mr. Frederick informed Commissioner Olenik people who live in Ocean Ridge are considered resi- dents. Mayor Moore asked how many beach decals are sold to residents of Ocean Ridge, and he wondered why the City does not terminate that. City Manager Miller requested that someone on the City Staff determine how many beach decals are sold to Ocean Ridge. Mr. Frederick said he would have to check the Ordinance, but he believed the reason the City was selling beach decals to Ocean Ridge residents was because Ocean Ridge provides the City with Police protection, such as locking the bathrooms at the beach and other things they should not have to do. Commissioner Olenik responded the Commission will have to change the rates on the Ordinance. At that time, they can look at what Ocean Ridge does for the City. LOCAL OPTION GAS TAX City Manager Miller said the City is reducing its Street resurfacing program from $200,000 to $125,000. $25,000 of the $125,000 will be retained for signs, leaving $100,000 for streets and roads. FIRE SERVICES City Manager Miller said $52,075 was left in. ANIMAL CHARGES City Manager Miller stated this was added in. TOTAL REVENUE City Manager Miller told the Commission they were looking at a loss of $2,534. This was because of a loss of revenue on the State's side. Grady Swann, Finance Director, estimated the loss as anywhere from $10,000 to $12,000 a month. Commissioner Olenik inquired whether the City has any audit capabilities to make sure the City is getting what it should be getting from the State. Mr. Swann had never known of any but said he would certainly check on it. 2 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 BUDGET WORKSHOP SUGGESTED REVISIONS General Fund - Expenditures City Manager Miller explained the items on page 2 of this handout. All car allowances for the administrative staff were omitted. Pool cars (former Police vehicles) will be provided. There is now one pool car. The City feels it could go to three and possibly four pool cars and still save dollars. These vehicles have life left to drive around town, to West Palm Beach, etc. They do not have the capability of high Police pursuit. RECOMMENDATIONS FOR ADJUSTMENTS TO 1990-91 BUDGET BY COMMISSIONER ROBERT OLENIK CITIZENS SERVICE City Manager Miller said $3,000 for contract services was a new appropriation so he can provide for temporary help for the two or three month period where the City needs additional assistance because of the sale of beach decals and golf per- mits. One full time Customer Service Clerk just retired, and the City does not plan to fill that position. Commis- sioner Olenik questioned whether any internal department may have a slow time during that period. If so, they could use someone from that department. City Manager Miller did not believe so because of all the departments cutting back. There is only one Floater in the City complex. City Manager Miller further explained. Commissioner Olenik stated his question was answered. Discussion re Reductions Recommended Vice Mayor Wische thought they had already discussed and made decisions on a lot of the reductions mentioned. If positions are frozen and not filled, Mayor Moore asked why they should put the money in the budget. City Manager Miller agreed. If they take the $787,000 recommended by Commissioner Olenik, they will reduce the increase in the millage rate, but it will have an adverse affect on the delivery of services of the City in certain areas. Discussion ensued about money for positions that are frozen. Commissioner Olenik asked about the 21 positions he had requested not be filled at this time. Carrie Parker, Assistant City Manager, reminded him there were three MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 transfers from other departments (one to the Police Department and two to the Department of Utilities). decided to go through the list. It was DATA PROCESSING City Manager Miller advised the laser printer and travel allowance were eliminated. PERSONNEL Self Insurance The Clerk I position has been vacant for the past year. When the City became involved with self insurance, City Manager Miller said the City hoped to have someone to handle those accounts. After discussion, it was decided this position can be deleted. Commissioner Olenik questioned whether the City looked into contract services for self insurance. City Manager Miller answered affirmatively and added Professional Administrators is one of the top ones, but they still need someone to administer the program. He explained what duties would be performed by this position. CITY ATTORNEY City Manager Miller was concerned about Commissioner Olenik's recommendation to reduce Special Contingencies to $40,000 because of the amount of lawsuits the City has. Vice Mayor Wische also questioned this reduction because of unsettled cases the City has. DiscussiOn ensued about lawsuits the City now has. Commissioner Olenik asked why the City Attorney only requested $30,000. City Manager Miller replied the City Attorney did not do that. The City Staff and he did it, and he explained. Vice Mayor Wische stated he would feel uncomfortable reducing the legal budget. Commissioner Weiner and Mayor Moore agreed. FACILITIES MANAGEMENT Commissioner Olenik was concerned about the reclassifications and he stated there would be more administrative overhead. City Manager Miller said a job evaluation was done on the 4 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 reclassification from Supervisor to Superintendent, and Arthur Lee, Personnel Management Specialist, recommended this position be reclassed. Commissioner Olenik wanted justification. Discussion ensued. City Manager Miller advised the City does not recommend reclassifications unless studies are done. Commissioner Olenik stated there are a lot of high level individuals in the City of Boynton Beach. Ms. Parker advised the reclassification of Assistant Supervisor to Supervisor was an error. COMMUNITY IMPROVEMENT Proposed Budget 1990-91 Page 417 City Manager Miller called attention to a reduction from $100,000 to $50,000. He noted Commissioner Olenik was looking at reducing it entirely. Commissioner Olenik replied they will encumber almost $800,000 that has not been spent in past years. City Manager Miller estimated several hundred thousand dollars of that has been encumbered. He stated the proposed Development Officer and a computer will be eliminated. City Manager Miller explained the reductions and said approximately $220,000 is appropriated to the City's infill program, which is only good for about 29 homes. This number of homes will also be reduced. Commissioner Weiner said this department was set up to stem blight in one section of the City. It took one year to get the program off the ground. Commissioner Weiner did not see how they could stop the program. She emphasized the program should be constantly expanding because blight expands. Mayor Moore agreed with Commissioner Olenik the money has not been spent. City Manager Miller advised there are commitments on a good portion of the dollars on home improvements. Commissioner Olenik drew attention to $57,000 for the infill construction program, which was budgeted for this year, and Said it will roll over to next year. There is another $220,000 for next year. Johnnetta Broomfield, Director of Community Improvement, advised the $57,000 is a part of the $220,000. It was allocated for the infill program from the beginning. Commissioner Olenik did not think the infill ~onstruction program would work in this City, and he elaborated. 5 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTONBEACH, FLORIDA AUGUST 22, 1990 Commissioner Olenik also did not think the three contract employees should become permanent City employees. Commis- sioner Weiner argued that they have to be permanent employees because they have been doing a good job. Commissioner Olenik was saying if all the blighted area would become in great shape tomorrow, there would no longer be a need for these people. There was discussion. City Manager Miller advised it was recently brought to his attention that due to the way the contract employees are being utilized, they may not be determined to be contract employees in the eyes of the IRS. They may be deemed to be employees of the City, and he explained. That did not mean they could not be put on a contract basis, but if the City does that, it will lose time. Mayor Moore asked whether City Manager Miller recommended a cut in personnel and money on the Residential CRA program. He was not satisfied anything was being accomplished, and he thought they should get an idea of what has been accomplished over three or four years. If nothing has been accomplished, another type of program should be started. Mayor Moore asked whether City Manager Miller was recommending the department stay as it is or be cut down. City Manager Miller recommended the contribution be reduced to $50,000 and that the proposed Development Officer position and the computer be eliminated. Mayor Moore agreed. With regard to the CRA-Commercial, Mayor Moore asked whether a fund is sitting there that is taxable. If they would eliminate the CRA-Commercial, he inquired whether the fund would go back into the General Fund. City Manager Miller advised the CRA would have to be entirely abolished. Mayor Moore was in favor of doing that, as that would free the City to get the other money, because nothing is happening downtown. He believed the Waters Edge project would be the catalyst needed to revitalize the downtown. If they are keeping the General Fund of the City from getting the full taxes from the tax base in the downtown area, Mayor Moore thought they should abolish the CRA and use the money for the General Fund. City Manager Miller replied they could abolish the CRA, but if they want to establish a tax increment financing (TIF) district later, they will have to start with a new base, and they will have lost ground. They would also lose the increase in dollars on the marina. Right now, the City's base is 1983. Any new buildings that generate additional 6 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 assessments will mean additional dollars to this district. If the CRA is abolished in this area and another TIF district is established in the future, they cannot go back to the base year of 1983. Mayor Moore could not see anything wrong with that. They were talking about money, and nothing has happened in that district since 1983. Not one new building has come in, and not one building has been painted. Mayor Moore thought the City should start over. Commissioner Olenik asked what the balance in the TIF fund is. By having the TIF, Ms. Parker advised the City is getting the use of the County's money. The City would be losing almost half of the money it is getting from the County to be allocated to the downtown. Mayor Moore wanted to be shown one thing that had been accomplished. City Manager Miller replied landscaping. The City is close to negotiations on the Florida East Coast Railway (FEC) parcel. Mayor Moore asked if the City would be buying that for park- ing. City Manager Miller answered affirmatively. There was discussion. Commissioner Olenik asked what the cost of the three employees would be versus being City employees. Ms. answered it would be about $10,000 plus the fringe differential. Parker Commissioner Weiner wanted those employees to be hired by the City on a permanent basis, and she requested that the money set aside for the Community Improvement Department not be cut any further. To deplete this commitment would be turning their backs again on the commitment made to the citizens of the City. Discussion ensued about the $220,000, infill construction, projects, the CRA-Residential area, and the Community Improvement's budget. Ms. Broomfield apprised the Commission that from 1989, over $200,000 has been committed to the Community Improvement program for houses and rehabilitation Gases. It will take about $200,000 to fund thirty cases pending for 1990. Those are all the monies received so far. There are no additional dollars in the budget for new cases. If the Commission did not give this department any more money now, Commissioner Artis wondered if the money now in ~heir budget would suffice until the next budget year. Ms. Broomfield answered affirmatively. City Manager Miller con- firmed Commissioner Artis' understanding that the programs 7 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 could still go on if the Commission decided not to give the department money this year. Commissioner Artis felt the three employees should be permanent City employees. City Manager Miller recommended they cut the amount given to this department and only give $50,000 this year. Commis- sioner Weiner was against cutting it. There was further discussion. Page 423 499.00 Other Contract. Srvs. Mayor Moore inquired whether anything in this budget was allocated for Consultants. City Manager Miller replied $37,087 has been appropriated for an Architect and marketing coordinated services. Vice Mayor Wische recalled question- ing this. Ms. Broomfield clarified the architectural services would cover working with business property owners, and it would help them develop their plans for renovation of their businesses. The Marketing Coordinator would help in the marketing of the housing programs and with the imple- mentation of a newsletter for the Community Improvement Department and the CRA. Mayor Moore stated private industry can do those services. That is what banks are for. There was discussion about people not knowing about the programs. Discussion also ensued about marketing and whether there is an interest out there. Mayor Moore remarked the market is not there. He thought it was a total waste of money to pay a Consultant $37,000 to tell the City what the situation is. 499.04 Development Incentives Ms. Broomfield informed Commissioner Olenik this is to get interest in Martin Luther King, Jr. Boulevard for businesses there. There are also special cases where people have residential or commercial properties that need a loan. There was discussion. Mayor Moore referred to someone who had applied for a loan and said he wanted to find out what happened. He stated people are being promised low interest loans, and they end up with 14%. Mayor Moore thought the City had spent money so banks would have the programs available as a public service. Commissioner Artis referred to the Martin Luther King, Jr. Boulevard area and asked whether the City needs to put money into this. Ms. Br~omfield answered the City has to work 8 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 with other agencies to make this happen. The Department of Commerce is going to look at it. To apply for some grants, Ms. Broomfield said you need something from the City. There are no discretionary funds with which to do that. After discussion about lots in the area and zoning, she told Commissioner Artis they have to look at the lots individ- ually. Commissioner Artis was concerned about the commercial lots. Mayor Moore thought they were making a mistake by trying to set criteria governed by other governmental agencies with the idea private enterprise will require a hand out from a government agenc~ in order to develop. If the City zones the lots to make them attractive, private enterprise will develop them. With the restrictions the City now has, nothing will happen. Mayor Moore thought they should take a hard look at this area from the FEC Railway and help devel- opers get the zoning they want. He felt that would be the break the City needs. There were further comments. Consensus Commissioner Olenik asked for a consensus as to whether to leave the amount for this department at $50,000, zero, or $100,000. He voted for zero. Mayor Moore, Vice Mayor Wische and Commissioner Artis agreed. Commissioner Artis voted for zero because she was assured the program would move forward. Commissioner Weiner wanted to give $100,000. GENERAL ADMINISTRATION The contributions to Human Services was reduced from $40,000 to $20,000. Commissioner Olenik asked what the total expenditures would be for the Child Care Center and Human Services. City Manager Miller replied, "$42,500." $20,000 was budgeted for Human Services, and $22,500 was budgeted for child care. Commissioner Olenik agreed to this. COMMUNICATIONS City Manager Miller noted Commissioner Olenik wanted to eliminate the reclassification of $8,000. City Manager Miller's concern was in reference to Dispatcher certifica- tions in that department. That would eliminate a portion of that program. Commissioner Olenik asked whether the City was getting to the point where they will have all Dispatcher 9 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 IIs. If that would be the case, he suggested the require- ment for Dispatchers should be EMD certification. He wanted to avoid promoting everyone. Craig Grabeel, Director of Management Services, explained the positions and the training program. He stated an EMD can be a Dispatcher I or a Dispatcher II. There was discussion about the positions, grades, and positions. Mr. Grabeel told Commissioner Olenik the City wants to keep its Dispatchers, and he reminded Commissioner Olenik of the competition and problems other cities are having. Referring to the elimination of the cellular phones, Ms. Parker advised this is an offsetting revenue. City Manager Miller clarified revenue is coming in, and expense is going out. POLICE The City is down three Police Officers, and City Manager Miller apprised the Commission there is a need for Police Officers and the CSL program. The position of Administra- tive Assistant, Grade 25, involves work entirely in the area of forfeitures. City Manager Miller explained how detailed forfeitures are becoming. A Police Officer is handling the position now, but the City is making it a civilian position. They do not feel a Police Officer should be doing that work. Commissioner Olenik determined if a civilian fills that position, there will be a need for only two Police Officers. Mayor Moore asked whether the Rent A Cop Program is still in place. City Manager Miller replied the City is not pay- ing anything on it. The money coming in pays for it. Mayor Moore inquired if the overtime goes into a higher pension fund, which will ultimately revolve back to the City. He wanted the program to be totally eliminated. After January 5th, Deputy Chief DeLoach said the City did not lose any money on the program. City Manager Miller wished to check into this. Commissioner Olenik noticed the Police Department has or is requesting 22 Clerical type positions (Clerks, Steno- graphers, Secretaries, and Administrative Assistants). He wondered whether they could get more work out of those people, so they could have only 21 Clerical people. Unless he can be shown the work plans of every individual in the City that shows how many hours they spend on what, Commis- sioner Olenik stated he could not be convinced employees are being utilized to the full extent of their abilities. He 10 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 stated he would rather pay someone overtime than to hire a new employee. The cost of overtime is less than putting someone new on the payroll because of additional benefits. After further comments, City Manager Miller explained how technical the Administrative Assistant's position has become because of preparing files for Court hearings, reports, etc. He stated he saw increases in the Clerical field in three cities because of reports and statistics that must be generated on a quarterly basis and sent to Tallahassee. If positions can be done by civilians, City Manager Miller thought they should be done by civilians. He elaborated and then added if they eliminate one position, when people want copies of Police reports, they may not get them in a day or two. It may take four or five days. The point Commissioner Olenik was trying to make was he wants to be shown people working in any department have a backlog of work in their "in" baskets they cannot get to and they are staying until 6:00 P. M. at night. City Manager Miller stated he would be glad to show Commissioner Olenik the backlog of work the clerical employees in the Police Department have. Deputy Chief DeLoach presented examples and expounded. Police Chief Hillery added his department does not have money for overtime. They had a budget short- fall. Discussion ensued as to why there had been a short- fall in the Police Department's budget last year. Vice Mayor Wische thought City Manager Miller had explained why an Administrative Assistant was needed in the Police Department. He explained why he would go along with this recommendation. Page 135, Proposed Budget 1990-91 Shift Clerk Vice Mayor Wische observed there currently is no Shift Clerk in the position requested. Deputy Chief DeLoach explained there were twelve in the 1988-89 budget. Thirteen were approved in last year's budget, but because of the hiring freeze, they were not allowed to put that person on. The department was asking again for that person. Commis- sioner Olenik commented the department operated all year without the Shift Clerk. This would be $23,000. If the position is not filled, City Manager Miller said they would be talking about paying a person time and a half for over- time. 11 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Police Chief Hillery reminded the Commission the Police Department is a 24 hour operation, seven days a week. If you spread the clerical people out over seven days a week, you are talking about four positions, 24 hours a day around the clock. There are 130 Policemen answering calls. There are 35,000 to 40,000 calls for service, plus tickets and things Officers initiate. Police Chief Hillery referred to the amount of paperwork and State mandates on what must be reported and added data must be put into computers. He further elaborated about what the clerical people do and emphasized they are asking for someone they had full inten- tions of hiring last year. When it was time to hire the person, the Police Department found out if they did not cut down, they would not have enough money for their payroll. The work was there, and it is getting worse. Commissioner Artis did not think the City would get the efficiency it wants if people work overtime. She felt it would be more efficient to hire another person. Commis- sioner Artis stated she would rather have a zone covered by a Police Officer than having him doing paperwork. Police Chief Hillery responded that happens when the department cannot get someone to come in and do clerical work. He and Deputy Chief DeLoach explained to Commissioner Olenik why this sometimes must happen. Mayor Moore felt the position was justified. Vice Mayor Wische felt the position was warranted. Commissioner Artis agreed. Clerk II City Manager Miller explained the Clerk II position was a transfer from Management Services. Professional Services and School Crossing Guards Vice Mayor Wische asked why Commissioner Olenik wanted to reduce the professional services. Commissioner Olenik replied there are three categories of programs: (1) Show stoppers, (2) programs you would like to get done, and (3) niceties. Police Officers are needed in the department. They are show stoppers. Commissioner Olenik did not feel they could afford the niceties this year. He felt this was in category 2 and said the department could get by if they do not have $17,500. 12 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Police Chief Hillery was notified today the City must have two more School Crossing Guards. He emphasized his need for the Guards. City Manager Miller reminded the Commission that Josias & Goren are not Criminal Attorneys. When he needs assistance in the criminal area, he must call a Criminal Attorney. City Manager Miller knew assistance would be needed because certain instances have happened that could bring the need to consult with a Criminal Attorney. There was discussion. Police Chief Hillery informed the Commission the City was sued. Commissioner Olenik stated he would have no problem with $10,000. If they run into problems, City Manager Miller said he will bring the case to the City Commission and ask for additional dollars. He did not want to jeopardize cases. P/S2 Computer Deputy Chief DeLoach explained this is an IBM personal computer for the Internal Affairs Section. It will be a way to track all of the citizens' complaints and all of the Internal Affairs' investigations. Due to recent events, the Department is having a problem with the news media. Vice Mayor Wische noted this would eliminate a lot of man hours. Police Chief Hillery added training could also be accomplished in-house, which would mean less money would be spent on travel. To do this, exact records must be kept. This is the computer the department wants for putting together a procedures manual for accredation. Commissioner Olenik questioned whether the IBM main frame Was being utilized to its fullest. Mike Munro, Director of Data Processing, advised there is no program in place to ~rack citizens' complaints. Commissioner Olenik suggested maybe a program in the main computer could be put into the main frame computer. Mr. Munro stated these complaints Would be complaints against Officers, which are different. He did not know of any frame designed for what Police Chief Hillery was looking for, and he added he does not have a Staff to do research and development. He needs more staff. Vice Mayor Wische and Mayor Moore were opposed to eliminating this computer. 13 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 ALLOCATION OF TRADEWINDS FUNDS Mayor Moore inquired about putting the allocated $700,000 or any interest into a trust fund, until it is depleted by the payment of debt service on the outstanding bonds, as opposed to putting it aside and not involving it as income for any purpose in the present budget and taking the debt service and taking away from the franchise tax, which would divert it from the General Fund. City Manager Miller reminded him the City will end up this year with a $700,000 or $800,000 deficit. The City is trying to minimize that amount by freezing personnel unless the personnel is necessary. Unless the City lays off people, there is no way the City can keep from going $700,000 or $800,000 in the hole. City Manager Miller wanted to let the $700,000 sit where it is, because it will apply towards the deficit. He will not actually pay off the deficit, but in the overall fund balance the auditors and State will see a deficit. The $700,600 will offset the deficit because it will be in the total fund equity. If they spend the $700,000, they will go into October 1st with a $700,000 or $800,000 deficit. They were now looking at a zero balance going into the next fiscal year. Mayor Moore pointed out that $700,000 was still allocated in the next fiscal year to pay the debt service, which will divert that income from the General Fund. The millage will have to be raised to cover that shortfall. City Manager Miller replied they have to deal with the deficit. It is not a bookkeeping deficit unless the $700,000 is left there. The City does not have a Contingency Fund. If they take the $700,000 the City got from Tradewinds and allocate it to the debt service coming due in the next fiscal year, Mayor Moore stated they will eliminate the debts going into October 1. If they reduce the millage and apply the $700,000, City Manager Miller said they will have a deficit of $700,000 next year, starting October 1st, which they will have to make up through the millage. The State says you have to deal with a deficit. There was discussion. If they do not do that, City Manager Miller said they could take the $700,000, apply it to the debt service, reduce the debt service through the public service utility tax, and then raise the millage to $700,000 to take care of the deficit. He did not have it appropriated anywhere in the proposed budget. It is sitting in the fund balance. By 14 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 sitting in the overall fund balance, the general operating at the end of the fiscal year will show a deficit of $700,000 or $800,000. The bottom line of the whole general fund equity will be almost a wash. The $700,000 does not have to be denoted in the general operating. Mayor Moore asked where the money would be going. Commissioner Weiner replied it is collecting interest. Discussion ensued. If they leave the $700,000 where it is, City Manager Miller said he could get by this fiscal year without showing a $700,000 or $800,000 deficit. The State will be pleased to know the City is not falling apart. If this happens two years in a row, the State will send someone here to take over the City's budget. If the City can keep its belt tight and the revenues come in, City Manager Miller hoped the City would be able to make up the $700,000 with revenues over expenditures. Mayor Moore inquired what the debt service will be for the next fiscal year on the Tradewinds bond issue. Mr. Swann answered, "$891,000." Mayor Moore questioned whether it will be added to the millage. He emphasized it has to be paid, or they will have to take it from the estimated income from the public services utilities tax. City Manager Miller agreed it would reduce the public service utilities tax. That loss of revenue would have to be made up by increasing the millage. If they take the $700,000 and apply it to the public service utilities tax, they will still have to raise taxes to handle the $700,000 deficit. There is the deficit and the Tradewinds debt service. Those two come up to 1.6 million dollars. City Manager Miller had proposed a one mill increase. Me was hoping to knock it down to .60. Vice Mayor Wische reminded him the Commission already knocked off $250,000. City Manager Miller informed him 1/2 mill is $882,000. Mr. Swann explained the arbitrage rules and regulations. ~onsidering all they discussed tonight, M~yor Moore asked if they still stand at an approximate .6 mill increase. City Manager Miller answered that was what he was striving for. Commissioner Olenik and Commissioner Weiner were striving for less. Discussion ensued about filling posi- tions and personnel. City Manager Miller stated if a posi- tion that became vacant in the Building Department does not need to be filled, he can get another $30,000. There was ~urther discussion about the deficit and positions. 15 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 RETIREES City Manager Miller informed Vice Mayor Wische the City would not make money on retirements Because accumulated vacation time and 50% accumulated sick leave must be paid. He explained to Commissioner Olenik that this cannot be budgeted because it is a long term liability. Commissioner Olenik thought there should be a reserve for that. City Manager Miller could not talk about reserves now. He stated he also needs a contingency fund. DEFICIT Mayor Moore informed the press that Tradewinds did not cause the deficit. Monies are there to pay the deficit from the insurance claims. City Manager Miller explained the deficit was caused because the City had budgeted for 1.6 million dollars in revenues that did not come in during the 1989/90 budget year. The City attempted to cut back by freezing positions, but that was not enough. The budget is 80% personnel oriented. It takes more than 21 people to make up the 1.6 million dollars. The City almost had a deficit going into last year's budget. Further discussion involved other shortfalls, such as substantial attorneys' fees no one foresaw. Mayor Moore turned the gavel over to Vice Mayor Wische and left the meeting at 8:00 P. M. THE COMMISSION TOOK A RECESS AT 8:00 P. M. The meeting resumed at 8:12 P. M. FIRE DEPARTMENT Lieutenants Dave Crockett, Deputy Fire Chief, informed Commissioner 01enik the Floater Lieutenant position will be absorbed in the new system. On November 1st, two more Lieutenants will be put on. Instead of establishing a Rescue Lieutenant, City Manager Miller said they eliminated a Paramedic Officer's position and called it a Lieutenant's position assigned to rescue. Sixteen Firefighter positions and one Lieutenant will be added. Deputy Fire Chief Crockett said five Grade 32s are needed on each shift. There are three shifts. Commissioner Olenik agreed to this. 16 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Holiday Time Ms. Parker explained there is a provision in the contract that allows the Fire Department employees to take their holiday time in one lump sum in September. A lot of people save their holiday pay, so they can get one lump check. This is paid every year~ Mary Munro, Budget Analyst, guessed the estimated expenditure will be around $120,000. Radio for Medical Director Vice Mayor Wische wondered why Commissioner Olenik wanted to eliminate this. Bill Gulbrandsen said the Medical Director has no way of giving orders over the channel, since they went to the 800. Phyllis Dixon, Dispatch Supervisor, added that the Medical Director would also be able to go to the channel that broadcasts to the hospital. In a 12 month period, Commissioner Olenik wanted to know how many times Dr. Davis has used the Medcom. Before they went to the 800 system, Mr. Gulbrandsen said Dr. Davis could hear the calls when they were dispatched. When they went to the 800 system, Dr. Davis was not able to hear the calls dispatched. He had to be paged through the Medcom system. The Fire Depart- ment wants quicker access to Dr. Davis. Rescue Vehicle Deputy Fire Chief Crockett said the ultimate goal of the department is to have a transport unit at each station. This would allow that option. There are now two transport units and one non-transport unit. One of the old transport units is a 1976 A-22. It will be replaced this year from this year's budget. That will give the department the same two transport units and two non-transport units. This will allow a patient to be transported immediately. Another station will not have to be called for transport. The two non-transport units will be available should one of the Other units break down. There are a lot of vehicle main- tenance problems with these because they are used diligently. City Manager Miller told the Commission they will not be reducing service if the vehicle is not brought in this year, but they could be jeopardizing service if a vehicle does not make it because of mechanical failures. Discussion ensued about the units, the new trauma center, the possi- bility of transporting patients to St. Mary's Hospital in West Palm Beach, and the safety factor. _ Jim Ness, EMS Coordinator, said the 825 is a non-transport vehicle, which should be replaced. It is at the end of its 17 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 life expectancy. Carel Fisher, Assistant Director of Utilities, stated the 825 could possibly be declared unsafe. After explaining, he added it is constantly in the shop. As they were talking of a safety factor, Vice Mayor Wische felt this was needed. If the Commission would appropriate several thousand dollars, City Manager Miller advised the fuel system for the 825 can be upgraded. The truck could be on the road for another year. Mr. Gulbrandsen agreed with Commissioner Artis that they were still talking about a non- transport unit. He emphasized they were talking about the safety of the citizens. The Fire Department wants to pro- vide transport capability to all areas of the City. Commissioner Olenik asked if the City was going to begin to transport people. City Manager Miller answered the City will have to provide transport. Commissioner Olenik referred to the liability in doing that. City Manager Miller thought the City would be forced into it in certain areas and situ- ations. If a non-transport unit is there, they will have to call for backup. Commissioner Olenik did not want the Commission to be scared into making decisions. There was discussion. Commissioner Olenik pointed out that the City does not transport now. Bethesda Hospital is the City's transport service. When the City decides to go all transport or partial trans- port, City Manager Miller wanted the Commission to sanction what hospitals the units go to. Commissioner Artis asked whether the City could continue to operate with the two units it has without putting lives in jeopardy. Deputy Fire Chief Crockett confirmed that was correct. After further discussion, Commissioner Artis agreed with Commissioner Olenik. City Manager Miller pointed out this would be a $68,000 reduction if they wanted to bring the millage rate down. Vice Mayor Wische also agreed with Commissioner Olenik. City Manager Miller suggested that the Commission give $37,000 because $35,000 will be put in this budget for reserve. The specs can go out in April or May, 1990. It will take six months to build the unit. By October 1, 1991, the truck will be coming in, and there will be money to pay for it. City Manager Miller told Ms. Parker the $2,000 will be put in "fixed." In the next couple of days, he said this would be updated for the Commission. 18 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 BUILDING DEPARTMENT As this department has one Director over 48 individuals, City Manager Miller felt there was a need for a Deputy Building Official or an Assistant. Two resignations were received today, and these positions do not need to be filled. The total of these two positions will be $67,000. PUBLIC WORKS DEPARTMENT Clerk III At the beginning of the year, City Manager Miller said the Clerk III position was a Programmer position. Several months ago, that young lady left. The position was down graded from a Programmer, Grade 24, to a Clerk III, Grade 20. City Manager Miller explained the need for this posi- tion to be filled. Vice Mayor Wische noted they would be picking up $4,000, and they will still have the same amount o~ people. Robert Eichorst, Director of Public Works, said the girls in his department are working through lunch hours and extra time without pay. He needs this person now. Vice Mayor Wische agreed with that. Commissioner Artis had no problem with it. Roads and Streets City Manager Miller did not think this could be reduced. The Engineering Department, in cooperation with the Police Department, is sending in requests for faded stop signs that do not meet the proper illumination and reflection require- ments nationally. Resurfacing of streets is being increased. City'Manager Miller did not think $18,000 was a lot of money. He explained why the money is needed and added the east side has a lot of streets which need attention. Discussion ensued about pot holes, drainage, and resurfacing. RECREATION DEPARTMENT Tennis Court Resurface Vice Mayor Wische recalled there was discussion on resur- ~acing the tennis court, and the consensus was to go ahead. Commissioner Olenik responded he was bringing it back. If the City does not resurface the tennis courts for another year, City Manager Miller said there will be more opportunity ~o damage the sub-base. A new tennis court today costs $17,000 to $20,000. 19 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Mr. Frederick informed Commissioner Artis there is no safety factor at this time. If they wait until next year, they will be looking at 16 to 18 months from now until there are bids and the job gets done. Cracks could develop, and that will cost an additional $2,000 before it is sealed off. Three to five years is the normal time for resurfacing. This court is at the five year point. There was discussion about the tennis courts. The consensus of the Commission was to do this. Equipment Repairs Mr. Frederick stated they do not know what will break. A big item could clean this account out. The track record showed a lot of money had not been spent in the past. If there are extenuating circumstances, Commissioner Olenik thought they could come back during the year and ask for more money. There was $15,000 for equipment repairs, and was decided to reduce this amount to $10,000. it PARKS DEPARTMENT Page 247, Proposed Budget 1990-91 Purchase of Maintenance Equipment - Riding Lawn Mowers Commissioner Olenik misread the report. He no longer had a problem with this. VEHICLE SERVICE TRANSFERS Two Vacant Positions Ms. Parker apprised the Commission these positions are for the City's tire program. This is a program where the City will no longer contract tire service. It will be done in- house. There was discussion. Commissioner Olenik noted I1 Mechanics were approved last year. Mr. Fisher stated that included these two positions. He advised the positions will also enhance the City's preventive maintenance program and extend the hours of tire repair availability from eight hours to ten hours, plus six hours on Saturdays. Commissioner Olenik questioned how many times there is a need to change truck tires on Saturdays or after hours. Mr. Fisher replied it is unpredictable. He told of having 20 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 four trucks,~each with 3 flat tires, at the same time. He gave other examples and assured Commissioner Olenik the two additional persons would be busy full time. Commissioner Olenik wanted to be provided with information on what the nine people there did over a six month period, what they worked on, and what their workload is. Mr. Fisher advised the department does not have a slack period. Commissioner Olenik mentioned the possibility of the main- tenance of the Fire rescue vehicles being brought back into the Fire Department. Mr. Fisher advised that would only be four or five vehicles. It would not give his men much relief from their workload because they were talking about a fleet of approximately 276 vehicles. Mr. Fisher stated this has been two years in the planning, and several pages of data had already been presented to justify these positions. Commissioner Olenik wanted to know about the positions in general. Mr. Fisher stated according to the Society for American Automotive Engineers for Auto- motive Excellence Standards, there should be one mechanic for every 15 vehicles, not including major overhauls. The City has one mechanic for approximately 45 vehicles. Mr. Fisher wanted to keep up with the preventive programs. He elaborated on how the City had saved by having the preventive programs. Commissioner Olenik wanted to know the number of vehicles in the fleets per number of employees in the staffs of other cities in South Florida similar in population to Boynton Beach. Mr. Fisher responded West Palm Beach has about 530 vehicles and 27 mechanics. There was discussion about the mechanics. Commissioner Weiner expounded on how the Commission is trying to keep the millage rate down.. Mr. Eichorst asked the Commission to consider that by having this many mechanics, the City will have better maintenance, which will be a savings for the City. Commissioner Olenik requested a list of personnel by type of personnel, such as clerical, secretarial, etc. He stated he is looking for numbers and how the positions are classified. RECREATION AND PARKS DEPARTMENT Eliminate Replacement Parks Van Mr. Frederick informed Commissioner Olenik this is a 1983 van with 70,000 miles on it. The body is almost rusted 21 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 out. It was the consensus of the Commission not to eliminate the van. PUBLICITY FUND Commissioner Weiner recalled they had deleted $6,500 from the publicity fund. She did not see that listed. City Manager Miller stated all of the sheets will be updated. POLICE DEPARTMENT Eliminate two Police Cruisers Page 405, Proposed Budget 1990-1991 Vice Mayor Wische noted 16 cruisers were requested. This had been dropped to 8 cruisers, and he questioned whether Commissioner Olenik was asking them to drop two more cruisers, which would give them six cruisers. Commissioner Olenik answered affirmatively. Commissioner Olenik found they were replacing four 1987 cruisers and four 1989 cruisers. By the time the cruisers are purchased next year, Mr. Fisher said the 1989 cruisers will have far exceeded the 65,000 mileage cap recommended by the State. Deputy Chief DeLoach told how the Department had 25 almost new vehicles last year. The 1987 cruisers Commissioner Olenik referred to are spares. All of the eight the depart- ment is asking for will be replacing '89s. The eight that will not be replaced will last another year. The Police Department is on a three year cycle every year, which saves about $100,000. Mr. Fisher told Commissioner Olenik the 1989 cruisers were delivered in June or July of 1989. Deputy Chief DeLoach stated the department normally goes by mileage and maintenance records, but there are exceptions. Commissioner Olenik noted the request was for the replace- ment of vehicles the City has had for roughly 14 months. Deputy Chief DeLoach explained the State bid does not come Out until late December or early January. By the time they get the requisitions through, the cruisers will not be delivered until June. If they are not budgeted, it will be another full year, so they were talking 38 months. Mr. Sullivan interjected the State bid does not come out until the end of November or the early part of December. The ~arliest deliveries are in May. They normally come in during June or July. Further explanations were made by Deputy 22 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Chief DeLoach. He stated 16 cruisers are due for replacement on a two year cycle, which was recommended by mileage and the use the City has. Commissioner Olenik was concerned about getting life out of the cars. Discussion ensued about preventive maintenance. Mr. Fisher advised a Police cruser is three times more susceptible to accidents, and it will wear out three times faster than a normal car. City Manager Miller interjected the cruisers the Police Department wishes to replace are not reliable on Police pursuits. He referred to the number of drivers they have. Commissioner Olenik noticed the eight 1989 cruisers were received at the same time. He noted it was admitted the lives of four of them could be extended for another year, and he questioned why the lives of the other four could not be extended for another year. Deputy Chief DeLoach thought they should talk about what they were actually replacing, and he referred to the 16 cars. He explained "spares" are for emergency situations the department has. There was further discussion about preventive maintenance. Deputy Chief DeLoach stated he would rather not use the spares because they are unsafe. Further discussion ensued about the cars and maintenance. City Manager Miller stated he has worked in six cities and has never replaced Police vehicles on a three year basis. Vice Mayor Wische was for keeping all of the requested cars because the cars are used 24 hours a day. Commissioner Artis agreed. CAPITAL IMPROVEMENT FUND Future Meetings City Manager Miller told Commissioner Artis the Commission will probably get the numbers by the end of this week. The meeting on September 5, 1990 will be to hear the public speak on the proposed tentative millage and the proposed budget. After the Commission has heard all of the public comments, they will adopt a tentative millage rate and a tentative budget. The second hearing is set for September 18, 1990. Both meetings are also regular City Commission meetings. City Manager Miller said the budget hearings will be held at 6:00 P. M. on those dates. When the hearings are over, the Commission meetings will convene. 23 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 UTILITY FUND Utility Administration Ms. Parker apprised the Commission the Administrative Assistant recently left. The position was recently filled. Bob Kenyon, Water Treatment, and Mark Law, Water Distribu- tion, were transferred into Administration for the Division Directors' positions. City Manager Miller said the posi- tions Mr. Kenyon and Mr. Law are leaving will not be filled. Ms. Parker advised that the supervisory skills of Mr. Kenyon and Mr. Law will still be under those general areas. The Deputy position was cut. The only frozen posi- tion was the Cross Connection Technician. The Department of Environment Regulations requires that the City hire this Technician. Personnel did a study on the Inventory Specialist. PROFESSIONAL SERVICES Ms. Parker explained this was $100,000 for a proposed storm- water management study and $20,000 for the fixed asset inventory report. She told why the inventory report is needed and explained what it is for. Mr. Swann interjected the City needs a data base. There never was a need in governmental accounting to account for the assets because there are no tax consequences. Mr. Swann further explained. Eliminate Reclass Ms. Parker stated the $10,000 will be divided as follows: Two Superintendents will become Deputy Directors. The Engineering Inspector I will go to Engineering Inspector II, and the Inventory Specialist will be reclassified. Commissioner Olenik asked how long the two persons had been Superintendents and was informed three years. Eliminate Computer Software Ms. Parker said the software is for a specific program for pre-treatment for industrial and commercial users. She named some of the software uses. Eliminate Replacement Copier When you exceed the monthly allotment, Mr. Eichorst said you start paying for the parts. The City is paying for the 24 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 parts now. Commissioner Olenik thought the copier expense City-wide was horrendous, and he wanted to know how much the City pays to each vendor in maintenance fees. He suggested training someone in-house to maintain the copiers because of the excess charges. UTILITY PUMPING Do Not Hire Two Employees (Unfilled/Addl) Ms. Parker advised the Waste Water Operator position was a retirement, and it needs to be filled. It is for the waste- water treatment plant at ocean front park. Commissioner Olenik was informed the Operator is required to be there two hours a day, five days a week. Commissioner Olenik asked why something could not be worked out with South Central. There was discussion about the position and having someone that is "C" certified. The other position was a new posi- tion. Commissioner Olenik was informed a "C" operator is needed to inspect, operate, and maintain the plant. They could contract out, but someone is still needed six hours a day as part of a team to check the lift station, etc. Eliminate Reclass Ms. Parker said this was similar to what was being done with the Firefighters I, II and III. As the wastewater people get their licenses, the City gives them a 5% pay increase. Eliminate Inventory/Work Order Software Ms. Parker informed Commissioner Olenik there is no computerized work order system now. Commissioner Olenik asked what the Public Works Department does. Mr. Grabeel replied their system is manual. The work order system is for meter reading work orders. Mr. Munro has a meeting scheduled to look at the software. Hopefully, they can use the same system that is used in Mr. Grabeel's area for building maintenance work. The Utilities Department is looking at work orders for working with lift stations and things related to the water and sewer area. Under the past administration, it was to be put on the main frame, but that will not work out. The City is now looking at putting it on the PC. 25 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 Eliminate IBM Mod. 50Z Computer Commissioner Olenik determined the explanation in the pre- ceding paragraph was why this computer was needed. UTILITY CONSTRUCTION Do Not Mire One Employee (Unfilled/Addl.) Ms. Parker stated this is currently a frozen position. The City is proposing to do the construction work itself. Commissioner Olenik questioned whether the City had gone out for bids. Mr. Guidry answered the City has estimates on the cost. The projects have been before the Commission several times. Mr. Law advised there are a total of 12 projects, in the neighborhood of 50,000 feet. The estimates were $18 to $20 a foot for outside contract work. At the mini- mum, Mr. Law said they need three men. Mr. Guidry advised it is cheaper for the City to do the work, which could take six years. SANITATION FUND Eliminate Requested Equip. Operator - Grade 21 Ms. Parker said the Equipment Operator would be for the recycling vehicle. Eliminate Requested Supervisor - Grade 30 One Supervisor is having a kidney transplant and is expected to be away from work for awhile. Ms. Parker said the City wants to train someone, so at some point he can become the Sanitation Supervisor when the ill Supervisor retires. Mr. Eichorst informed Commissioner Olenik two Foremen more or less float between four different services. He explained %he work that is done, the DER requirements, and reports that must be made. Reduce Recycling Reserve to Zero Mr. Grabeel referred to the pilot recycling program in Golf- view Harbor, where there are 1,000 homes. Mr. Eichorst apprised the Commission the recycling program will start in Boynton Lakes tomorrow (August 23, 1990). On Friday, August 24, 1990, they will start in the south section of Chapel Hill. Everything south of 23rd Avenue to the City limits and west of Seacrest Boulevard to 1-95 will be included. Sterling Village is also on line. Mr. Grabeel 26 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 added Solid Waste Authority is loaning one of its containers to be put at Village Royale on the Green until the City gets its own container. Commissioner Olenik asked if that is how the City wants to do multi-family developments. Mr. Grabeel replied that is one alternative. The Commission approved a requisition for 1,000 containers. Mr. Grabeel estimated they could start the north route around the 1st of October. Eliminate Recycling Vehicle Mr. Grabeel apprised the Commission Mr. Eichorst felt they could run four routes a week with one truck. Each route would have 1,000 homes a day. The fifth day would be for repairs, if any. The City Commission suggested six days. If they can have the second vehicle, they can run one vehicle five days and one four days. The vehicles work one side of the street and come back. They could still make their run to the Lantana Transfer Station in an eight hour day. When the Solid Waste Authority's assessment goes into effect, Mr. Grabeel said the City will not get a credit for every ton of garbage and recycled material it delivers to tlhe transfer station for recycling as opposed to the landfill flor dumping. The City now gets around $50 a ton. He a!ssumed the tipping fees would be somewhere in the vicinity Of $70 to $80. Curbside recycling participation rates are a~ssumed to be 50% on a year round average. Estimated r~ecovery rates are assumed to be 900 pounds per home per ~ear. Mr. Grabeel figured 900 pounds x 500 homes per route (i50% participation) x five routes per vehicle per week = 11,125 tons per vehicle per week x $75 per ton = $84,375 per ~ehicle per year, which is more than the cost of the vehicle. C~mmissioner Olenik understood the City would only be charged for the commercial portion of the waste. Ms. Parker agreed but pointed out the residential waste is on the aBsessment. If the City does not expand its recycling, she a~vised the City will not get to 30% wage reductions. ME. Parker explained the progress the City has made in recycling. Mr. Eichorst told Commissioner Olenik the truck leaves the yard at 7:00 A. M. and comes in anywhere from 1:50 P. M. to 31:00 P. M. He elaborated about the routes. Discussion ensued about delays, the Solid Waste Authority, and 27 MINUTES - CITY COMMISSION WORKSHOP MEETING RE BUDGET BOYNTON BEACH, FLORIDA AUGUST 22, 1990 expansion. Commissioner Olenik referred to the addition of $110,000, and Mr. Grabeel pointed out most of it will be paid for in reimbursible grant funds. Ms. Parker advised $52,000 will be reimbursible from the grant. None of the sanitation money will be coming out of ad valorem taxes. Ms. Parker stated the City Staff will be bringing the Solid Waste schedule for the sanitation rates with the water and sewer rates for the first reading of the Ordinance. Solid Waste has gone to a program of doing special assessments for the residential. They will bill the City a tipping fee for the commercial at $85 a ton. The residential rates will be reduced slightly ~rom what they currently are. Depending on what the City does with the trucks, they may be reduced more. The commercial rates will be increased. Ms. Parker explained how Solid Waste will figure the rates. Mr. Grabeel called attention to the memo that listed five documents that obligate the City to do this. Commissioner Olenik stated he wants to see a plan in the next 12 months as to what developments and what time frame the program is implemented in. Ms. Parker added the number of houses in each route will also be provided. AD JOURNMENT The meeting properly adjourned~. Commiss loner Commi se ioner C~is s ione~- Recording Secretar (Four Tapes) 28