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Minutes 08-20-96 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, AUGUST 20, 1996, AT 6:30 P.M. PRESENT Gerald "Jerry" Taylor, Mayor Shirley Jaskiewicz, Vice Mayor Matthew Bradley, Commissioner Henderson Tillman, Commissioner Jamie Titcomb, Commissioner Carrie Parker, City Manager James Cherof, City Attorney Sue Kruse, City Clerk OPENINGS: Call to Order - Mayor Jerry Taylor Invocation - The Rev. Doc. M. Randall Gill, First Presbyterian Church Pledge of Allegiance to the Flag led by Commissioner Matt Bradley Mayor Taylor called the meeting to order at 6:35 p.m. Following the invocation, Commissioner Bradley led the Pledge of Allegiance to the Flag. D. Agenda Approval: 1. Additions, Deletions, Corrections Vice Mayor Jaskiewicz requested that Item IX-A - "Appointment of Civil Service Task Force Members" be changed to "Discussion of Civil Service Task Force Members". She also requested the addition of Item IX-C, "Employment Terms of Economic Development Coordinator and Neighborhood Specialist". 2. Adoption Vice Mayor Jaskiewicz moved to approve the agenda as amended, commissioner Titcomb seconded the motion which carried unanimously. II. ADMINISTRATIVE: A. Appointments to be made Appointment To Be Made Board Length of Term Expiration Date IV Tillman** Mayor Taylor** Titcomb** III Jaskiewicz** IV Tillman** Mayor Taylor** Mayor Taylor* Mayor Taylor* Adv. Bd. on Children & Youth Stu/AIt Community Relations Board Alt Cemetery Board Reg Code Enforcement Board Alt Code Enforcement Board Alt Adv. Bd. on Children & Youth Stu/Reg Recreation & Parks Board Alt Code Enforcement Board Reg 1 yr term to 4/97 TABLED 1 yr term to 4/97 TABLED Term expires 4/98 TABLED Term expires 9/97 TABLED Term expires 9/97 TABLED Term expires 4/97 TABLED Term expires 4/97 Term expires 9/97 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Motion Commissioner Bradley moved to remove the tabled appointments from the table. Commissioner TiIIman seconded the motion which carried unanimously. Commissioner Tillman requested that his Student/Alternate appointment to the Advisory Board on Children and Youth remain on the table. Mayor Taylor requested that his Alternate appointment to the Community Relations Board remain on the table. Commissioner Titcomb requested that his Regular appointment to the Cemetery Board remain on the table. Vice Mayor Jaskiewicz appointed Mark S. Frederick as an Alternate member of the Code Enforcement Board, Commissioner Tillman appointed Jeffrey Rawlins as an Alternate member of the Code Enforcement Board. Mayor Taylor appointed Amy Williams as a Student/Regular member of the Advisory Board on Children and Youth. Mayor Taylor tabled his Alternate appointment to the Recreation & Parks Board. Mayor Taylor reappointed Kevin Artis as a Regular member of the Code Enforcement Board. Motion Vice Mayor Jaskiewicz moved to approve the appointments as stated, and table the remaining appointments. Commissioner Tillman seconded the motion which carried III. CONSENT AGENDA: A. Minutes: 1. Regular City Commission Meeting Minutes of August 6, 1996 These minutes were accepted as presented. Commissioner Tillman requested removing Item H from the Consent Agenda for fudher discussion. 2 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Commissioner Titcomb requested removing Item C.6 from the Consent Agenda for further discussion. Bids - Recommend Approval - All expenditures are approved in the 1995-96 Adopted Budget Award Co-op Bid for Road Construction Materials to Various Vendors The Tabulation Committee recommends a multi-award to Austin Tupler of Davie, Florida, for car bumpers, pit shell rock, lime rock, and drain field rock 3A", and Community Asphalt Corporation of Hialeah, Florida for Type III asphalt. Approve two-year extension of bid for Ball/Retrieval/Nine Lakes at Municipal Golf Course to Sports Supply Group, Inc., and authorize execution of contract (Proposed Resolution No. R96- 120) As outlined in Lana Koester's August 8, 1996 memorandum to City Manager Parker, Sports Supply Group, Inc. has provided the City with golf ball retrieval services for two years in a satisfactory manner. The bid expired on June 15, 1996, but have the option to renew the bid and extend the prices for two additional years provided both parties agree. Insurance requirements have been met according to the Risk Management Department. Golf Course Manager, Joe Sciortino, concurs with this request. 3. Award bid for pipe fittings and accessories to various vendors The Tabulation Committee recommends awarding the bid on a lot-by-lot basis to the lowest bidder of domestic manufactured products (various vendors). Eleven proposals were received. Items were awarded on a lot-by-lot basis to the lowest, most responsive, responsible bidders meeting all required specifications. The below-listed items (by number) were awarded to the second lowest bidder since the first bidder did not offer domestic-manufactured products (specification not met). Only domestic products will be accepted. Item numbers awarded to second lowest bidder: #16-23, 31-36, 45-68, 194- 195, 208-212, 311-315, 325-334, 335-339 inclusive. Please refer to Memorandum #96- 268 from John Guidry, Director of Utilities, for further explanation of this item. C. Resolutions Proposed Resolution No. R96-121 Re: Consolidation of the City's stormwater utility with the existing water and wastewater utility 2. Proposed Resolution No. R96-122 Re: Authorize execution MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 of contract between the City of Boynton Beach and David M. Griffith & Associates for the recruitment of a new city manager Proposed Resolution No. R96-123 Re: Authorize execution of agreement between the City of Boynton Beach and the Xerox Corporation for copiers and copier supplies Proposed Resolution No. R96-124 Re: Authorize execution of the Palm Beach County Library Cooperative Interlocal Agreement Proposed Resolution No. R96-125 Re: Authorize execution of Library Services and Construction Act Grant Agreement 6. Proposed Resolution No. R96-126 Re: Release of surety for McDonald's/Amoco This Resolution was pulled from the Consent Agenda for discussion. See discussion below. Proposed Resolution No. R96-127 Re: Release of surety for Meadows Park "Tract E" of the Meadows 300 PUD for sodding and sidewalks Proposed Resolution No. R96-128 Re: Release of surety for Meadows Park "Tract E" of the Meadows 300 PUD for water and sewer systems D. Approval of Bills A copy of the bills is attached to the original copy of these minutes on file in the City Clerk's Office. E. Payment of Bills - July, 1996 A copy of the bills is attached to the original copy of these minutes on file in the City Cterk's Office. Approve transfer of funds from Contingency to Publicity to cover the additional expenses in conjunction with the Wrice Anniversary Celebration A Budget Transfer Request dated August 2, 1996 from City Manager Parker to the Finance Department, requests a transfer of $650 from Account #001-194-5-911.00 (Contingency) 4 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 to Account #001-194-5-971.01 (Publicity). City Commission approval is requested for this transfer of funds to cover expenses associated with the Wrice anniversary celebration. Approve expenditure of approximately $13,000 from the CIP Fund to convert the old tower site to a parking lot at the Public Works Complex Public Works Department Memorandum #96-166 dated July 25, 1996, from Bob Eichorst, Public Works Director, to City Manager Parker requests commencement of conversion of this site to a parking lot at a cost of $13,000 if the work is done in-house. Approve one-year extension for the Dry Cleaning quote for Police Uniforms for an additional year with Greentree Dry Cleaners Greentree Dry Cleaners has provided the City with these dry cleaning services throughout the year in a satisfactory manner. The bid will expire on November 1, 1996. According to the Terms and Conditions of the contract, we have the option to renew and extend the prices for an additional year provided both parties agree. Michael Munro, Bureau of Support Services, concurs with this request. This item was pulled from the Consent Agenda for discussion. See discussion below. Approve request to remove cremains from Sunset Building, Section E, Niche E-1 in the Boynton Beach Mausoleum As outlined in Memorandum #96-104 dated August 13, 1996, from City Clerk Sue Kruse to City Manager Parker, Mr. Gilbert H. Stevens requests permission to remove the cremains of his father, Gilbert J. Stevens, from Sunset Building, Section E, Niche E-l, in the Boynton Beach Mausoleum. Approve request to transfer Cemetery Lot 676A, Block N, Boynton Beach Memorial Park Evelyn Raulerson has requested permission to transfer ownership of Cemetery Lot 676A, Block N, Boynton Beach Memorial Park Addition #1 to Geraldine B. Hayden. The selling price is $375, and the transfer fee of $25 will be paid by Karl Brant. Approve request to purchase radios and supplies from Motorola in the amount of $7,147.20 with funding being provided by an EMS grant awarded by the Palm Beach County EMS office A Fire Department Memorandum dated August 13, 1996, from Acting Fire Chief Ness to City Manager Parker, requests the purchase of portable radios with funding provided by an EMS grant awarded by the Palm Beach County EMS office. This purchase will allow 5 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 the department to communicate with other fire and EMS agencies during incidents which require mutual assistance. The intention is to purchase eight portable radios that will be able to provide direct communications to the following: Delray Fire Department, Palm Beach County Fire Department, Ocean Ridge Public Safety, Village of Golf Security, Palm Beach County MedCom, Palm Beach County interdepartmental fire channel, and the Hospital Emergency Alert Radio channels (HEAR).' The portable radios will be assigned to each of the engine companies and the shift commander's vehicle. The terms of the grant require that the City purchase the radios and then request reimbursement. Approve purchase and installation of velvet ride suspension for vehicles 836 and 837 - Fire Department As outlined in Fire Department Memorandum #96-506, Acting Chief Ness requests the retrofit of ALS truck suspension on Vehicles 836 and 837. These vehicles have had ongoing problems with the ride in the patient compartment since they were purchased four years ago. At a recent EMS conference, Acting Chief Ness learned of a product sold by B.F. Goodrich that has great success with correcting the suspensions of these types of vehicles. Boca Raton and the Town of Palm Beach have experienced effective resolution of the ride problems with their ALS trucks. This item is a sole source product available only from B. F. Goodrich Equipment, and Palm Beach Truck and Equipment is the only local authorized B. F. Goodrich installation center. Because it is imperative to keep the down time of these units to a minimum, Palm Beach Truck and Equipment will be utilized for the installation. They are located in Riviera Beach and can perform the installation in less than three days. Funding for this project is available from the salary surplus (111.00) account. That funding wilt be transferred into the Trans-Vehicle Service Fund (973.00) account. The total amount of the transfer will be $11,000. Motion Commissioner Tillman moved to approve the Consent Agenda with the exception of Items C.6 and H. Commissioner Bradley seconded the motion which carried 5-0. C.6. Proposed Resolution No. R96-126 McDonald's/Amoco Re: Release of surety for Commissioner Titcomb reminded the Commissioners of two issues that have arisen regarding this use. One issue deals with the problem of the delivery trucks not using the designated delivery space. The truck parks across the handicap spaces to unload. The second issue relates to the fact that the corner of the building in the drive-through area is battered from vehicles hitting the edge of the buiIding. MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 Although this item is unrelated to the release of the surety, Commissioner Titcomb would like these items addressed by staff to see if these problems can be resolved. Commissioner Titcomb was a Planning and Development Board member when this project was approved. Part of the stated purpose of the approval of this new concept was to look at it as a test site situation. Some of the concerns expressed at the time are surfacing as problems. City Manager Parker advised that the delivery service vehicle situation would be an issue to be addressed by the Police Department. With regard to the battered corner of the building, the City can ask McDonald's to widen their drive-through lane. Commissioner Titcomb explained that both of these issues are design issues. The radius of the corner does not allow a large vehicle to turn without scraping the building. In addition, the design of the delivery loading zone is such that it places the loading door away from the restaurant site. Mayor Taylor requested that staff investigate these two problems. Motion Commissioner Titcomb moved to approve Item C.6. Vice Mayor Jaskiewicz seconded the motion which carried unanimously. Approve one-year extension for the Dry Cleaning quote for Police Uniforms for an additional year with Greentree Dry Cleaners Commissioner Tillman questioned why a one-year extension of this contract is being requested rather than going out for bid. City Manager Parker advised that when the price remains the same, staff recommends an extension of the contract for an additional year. This contract was bid last year, and Greentree Dry Cleaners was the iow bidder. The contract includes Terms and Conditions which allow us to extend the contract if the vendor does not increase the prices. If the Commission's desire is to go out for bid, it will be necessary to extend this contract for a month or two to allow for bids. Commissioner Tillman did not object to extending the contract for an additional year as long as the Police Department was satisfied with the service being provided. He raised the discussion because he wanted clarification on why we were extending rather than going out for bid to give another company an opportunity to provide service to the City. City Manager Parker advised that Greentree Dry Cleaners is a business within the City limits. MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Motion Vice Mayor Jaskiewicz moved to approve. Commissioner Tillman seconded the motion which carried unanimously. IV. ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: 1. Tunes in Town - August 23, 1996 Oceanfront Park - 5:00 to 8:00 p.m. - Sun Down - Country Mayor Taylor made this announcement. He advised that these concerts have been well attended. Snacks and refreshments are available for purchase. 2. First City Commission meeting in September will be Wednesday, September 4, 1996, due to September 3rd being Primary Election Day Mayor Taylor made this announcement. City Manager Parker advised that the first City Commission meetings of September, October, and November will be on the first Wednesday of those months since there will be elections on the first Tuesday of each of those months. 3. FY 1996/97 Budget Public Hearings - Wednesday, September 4, 1996, at 6:30 p.m., and Tuesday, September 17, 1996, at 6:30 p.m. - Commission Chambers Mayor Taylor made this announcement. B. Presentations: 1. Proclamation - International Day of Peace - September 17, 1996 Mayor Taylor read a Proclamation declaring September 17, 1996, as "International Day of Peace". 2. Proclamation - Constitution Week - September 17-23, 1996 Mayor Taylor read a Proclamation declaring the week of September 17-23, 1996, as, "Constitution Week". MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Presentation to Katherine Murphy, Ruth Wermont and Richard Osborne for their heroic lifesaving efforts on the night of July 14, 1996, by Acting Fire Chief James Ness At the podium, Acting Chief Ness acknowledged these three individuals who helped a fellow citizen. Aisc present was Esther Hamlett, Director of the Health Care District Trauma Agency. On July 14, 1996, there was a tragic accident that took the life of a young man. These individuals put their own lives in danger, but saved the life of a young woman who was also in the vehicle. This auto was on fire, up on an embankment, with explosions occurring and gasoline burning. The individuals stopped and extricated the young woman from the vehicle. Their actions saved her life. The plaques for heroic lifesaving efforts on the night of July 14, 1996 were presented by Acting Chief Ness to Richard Osborne, Ruth Wermont, and Katherine Murphy. Esther Hamlett joined the City in congratulating these citizens for the fine job they did. She explained that we have one of the finest trauma systems in the country. Mayor Taylor expressed the City's pride in having individuals of this caliber who would offer assistance when needed. He also pointed out that it was a special pleasure for him to recognize Katherine Murphy who he worked with for many years at the newspaper. Review of City Manager recruitment profile and time line by David Donaldson, David M. Griffith & Associates David Donaldson asked the Commissioners to review the draft recruitment profile he provided prior to this meeting, and return it to him with comments, additions and deletions. Once the comments are received, Mr. Donaldson will finalize the profile and send it out to candidates. The purpose of tonight's meeting with the Commissioners was to establish a time frame for the completion of the recruitment. The filing deadline for resumes has been set for September 25. Mr. Donaldson would like to schedule two key meetings. The first meeting would be to arrange to review the top 10-12 candidates. At that meeting, the Commissioners would select five or six finalists for interviews. At the same time, Mr. Donaldson will finalize the interview process that will be used. The second date to be established will be the interview date. Mr. Donaldson advised that it takes him approximately two to three weeks to interview the candidates, perform the reference checks, and check the educational degrees. Because of the September 25 deadline, he recommends meeting with the Commissioners on Thursday, October 17 to select the finalists, and interviewing them on Saturday, October 26. He advised that the meeting on October 17 would be held in the evening and would MINUTES REGt. ILAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 not last more than two hours. Vice Mayor Jaskiewicz advised that she will be out of town on October 26. Mr. Donaldson advised that the Annual City Manager's Convention will be held on October 7, 8, and 9. He expects to interview many of the candidates at this convention. By establishing the dates now, the candidates can be aware of them and if they become finalists, they can plan their schedules around the interview dates. At the first meeting, Mr. Donaldson will provide a report which contains the resumes of 10- 14 candidates. These candidates will have already been intereviewed and reference checked. The report will include a write-up on each candidate. Mr. Donaldson will review each of the candidates with the Commissioners, and the Commissioners will select the 5-7 candidates for final interviews. During that meeting, Mr. Donaldson will spend approximately 30 minutes discussing the interview process and the options the Commissioners may wish to consider. Mayor Taylor suggested that Mr. Donaldson limit the list to the top 10 candidates. Mr. Donaldson advised that he can provide the Commissioners with two tiers of five or six. He will provide his reasons why he selected the first tier of candidates, and he will also offer his reasons why he selected the second tier of five or six candidates. Mr. Donaldson said he usually likes Commissioners to interview the candidates as a group, and then narrow the group down to three candidates. Those three candidates are then interviewed for approximately 45 minutes each. This interview system works well over a weekend. Mayor Taylor asked Mr. Donaldson if it would be possible for him to move his time schedule up so that the first meeting with the Commissioners could be held earlier in the month. Because he will be attending the City Managers' Conference on October 7, 8, and 9, Mr. Donaldson felt he might not be able to do as much reference checking as he would like to do. He will ask someone to assist with the reference checks while he is out of town. Mayor Taylor established that all Commissioners would be available to interview candidates on October 11 and 12. Mr. Donaldson suggested beginning with the group interview on October 11, and then continuing with the individual interviews on Friday and Saturday, October 12. The date for the first meeting with Mr. Donaldson to select the finalists was scheduled for Thursday, October 3, 1996, at 7:00 p.m. The interviews on Friday, October 11 will begin at 7:00 p.m., and continue throughout the day Saturday, October 12 beginning at 9:00 a.m. City Manager Parker will be Mr. Donaldson's contact with regard to communications with the Commission. ]0 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 City Manager Parker questioned whether the Commissioners wish to hold a dinner or cocktail reception for the candidates on Friday evening, October 11. She advised that lunch will be provided on Saturday, October 12. Mr. Donaldson offered to outline the types of things that can be scheduled for the candidates which include tours, receptions, etc. Vice Mayor Jaskiewicz requested that an itinerary be prepared for the next City Commission meeting covering the days the candidates will be here. Short speech by Jordana Jarjuara, Atlantic High School and Jamie Baron, Santaluces High School, representatives from Florida Girls State Mayor Taylor announced that the 50th Anniversary Session of the American Legion Auxiliary Girls State was held on June 7-14, 1996, at Florida State University in Tallahassee. Bernice Joyce was present to explain this program. Bernice Joyce explained that Girls State is a companion program to Boys State. This year, the 50th Anniversary Session was conducted. Delegates are selected from high school juniors to spend a week at Florida State University in Tallahassee. They learn how government operates. The program functions as a mock political system with two parties. The campaigns are conducted at City, County and State levels. Three hundred girls who are selected as delegates by the American Legion Auxiliary units throughout the State, participate in this program which is held on the Florida State University and in the State Capitol Building. At the dose of the Session, two girls from the State are selected to attend Girls Nation in Washington, D. C. in the month of July. Ms. Jeyce introduced local delegates Jordana Jarjuara and Jamie Baron. Jordana Jariuara felt it was a privilege and honor to be able to speak before the Commission. She thanked the American Legion Auxiliary for the opportunity she was granted. This experience introduced her to 300 future leaders of our nation. She was impressed with fellow delegates and holds them in high esteem. She was challenged by the program and impressed with the delegates. After several days of seminars, elections and preparations, they traveled to the Capitol to do what elected and appointed officials do throughout the year. Ms. Jarjuara felt the Girls Staters of 1996 were a representation of the future. She thanked the Ladies of the American Legion Auxiliary for this experience. Jamie Baron is very interested in government and politics and, therefore, she was very excited about participating in this program. She explained that she had a distorted picture of politicians being corrupt, money-taking, dishonest men. Girls State disspelled that notion. Everyone who attended Girls State left with a clear understanding of the country, and everyone who thought only men led the country left knowing that is about to change. She found a renewed faith in her future. She thanked the American Legion Auxiliary for tt MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 this great experience. Mayor Taylor expressed appreciation to the American Legion for their sponsorship of this program. He is proud that we have intelligent young ladies looking to the future to make sure our country continues to grow. He wished these young ladies continued success and awarded them Certificates of Achievement from the City of Boynton Beach. V. BIDS: None Vi. PUBLIC HEARING: Attorney Cherof administered the oath to all who would be testifying in the following cases: 1) Boynton Commons PCD-Rezoning; 2) Boynton Commons PCD-Parking Lot Variance; and 3) Kepner Drive-Adandonment. Project Name: Agent: Owner: Location: Description: Boynton Commons PCD Land Design South Boynton Commons Corporation Southwest corner of Congress Avenue and Old Boynton Road REZONING: Request to amend the original PCD master plan to increase the total square footage from 186,130 to 213,650 separate square footage from the main building into a fourth, leased outparcel building, replace the 5,000 square foot leased outparcel bank building with an 8,000 square foot [eased outparcel video store, reduce the size of the leased outparcel restaurant building from 7,500 square feet to 5,000 square feet, relocate the drugstore drive-through to the north side of the outpamel building, add a driveway onto Old Boynton Road, and delete a driveway on Congress Avenue. Joe Lelonek, of Land Design South, Es the agent for the petitioner. He stated that many of the items included in the back-up material were addressed and cleared up at the Planning and Development Board meeting. He advised that he would address onIy the items of concern: Comment #51 - The applicant does not have a problem with the concept of this condition. However, he would prefer the following wording, "Add paver accents to the concrete pedestrian walkways." t2 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Mr. Lelonek explained that the applicant would like to use pavers, or some other type of material, to accent the concrete walkways. The way the current condition reads, the paver bricks would have to be used for the entire pedestrian walkways. The applicant is opposed to that. Mr. Lelonek offered the following example of what the applicant is willing to do: Lay a 6' x 6' poured concrete slab with the accents separating those areas. Those accents could be tile, bricks, or some other material. Item #53 - This item refers to design features (sculpture, etc.) to the front of the main building. In speaking with Ms. Heyden, Mr. Lelonek agreed with the design intent, but feels this comment needs clarification. The clarification should read, "design featuree within the pedestrian areas along the main building on the south side". The applicant will ctarify these pedestrian-level accents and design features at site plan. Item #56 - This item requests sculpting the lake edge for a softer water line. This comment originated at the Planning and Development Board meeting. Mr. Lelonek explained that there is a certain amount of earth work the applicant can do and still meet the design criteria of the water retention on site. They cannot do a lot with sculping the lake edge, but they can add plantings to create a softer edge to the lake. Mr. Lelonek requested that this comment be deleted and reviewed at site plan review for sufficiency. Vice Mayor Jaskiewicz said she was present at the Planning and Development Board meeting when this item was discussed. She is concerned about this lake because of the number of cars that have gone into the lake on Military Trail. She was hoping there would be trees planted around the lake that would not obscure the view but prevent someone from entering the retention pond. Mr. Lelonek explained that as part of the 10' PCD buffer, the applicant is required to plant trees 30' on center around the entire development. In addition, there will be smaller clusters of trees planted. In response to Mayor Taylor's question, Mr. Lelonek stated that he is in agreement with all other conditions. Tambri Heyden, Planning and Zoning Director, said she and Mr. Lelonek spoke about the three comments he mentioned. She has no objection to Mr. Lelonek's suggested change to Comment #51. With regard to Comment #53, Ms. Heyden explained that she wants a design feature that is not in front of the building, but added to the pedestrian walkway. She would like that design feature to be centrally located along the front of the main building. Mr. Lelonek had t3 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 no objection to that clarification. Ms. Heyden proposed the following language change for Comment #56: "Sculpt the lake edge for softer water line using landscaping." Mr. Lelonek had no objection, but further clarified that he would keep the hard edge the actual earth line of the water. Ms. Heyden was in agreement. Ms. Heyden advised that this is a rezoning only because the master plan changes which are proposed are substantial. Vice Mayor Jaskiewicz asked when the applicant plans on commencing the project. Mr. Lelonek explained that the applicant has submitted site plans for approval, and hopes to have the application before the Planning and Development Board and City Commission in October. They will pull the permits as soon as they have site plan approval, and then begin construction. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS APPLICATION. Motion Commissioner Tillman moved to approve Boynton Commons PCD, Land Design South, southwest corner of Congress Avenue and Old Boynton Road with the necessary changes from staff. Vice Mayor Jaskiewicz seconded the motion. Commissioner Titcomb referred to the issue of paver bricks. He feels there may be a wide gap between the intention of having paver bricks and the alternative of having all concrete with the possibility of four paver bricks put into it in a diamond shape to indicate an architectural detail. He questioned whether this is a cost issue or design issue. Mr. Lelonek advised that there is a cost basis involved; however, through the site plan process when these items are shown in detail, the Commissioners will have the ability to look at this detail to see if the intent of the condition is being met. Ms. Heyden said she will be looking at the site plan to make sure there are adequate paver brick accents. Attorney Cherof clarified that the affect of the motion on Exhibit "E" is that everything is checked off as included except Comments 51,53 and 56. In place of those comments, atthe end of the document in the section for "additional comments" we will add the three comments as Revised Comment #51,53, and 56 as discussed by Ms. Heyden. Mr. Lelonek pointed out that the Planning and Development Board's condition deleted 14 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 individual line items. He questioned whether those would be reflected as rejected or approved. Ms. Heyden explained that if the Commission accepts Comments #57 through 61, the Planning and Development Board's comments are then reflected in the motion. This includes the deletion of the comment to relocate Sports Authority. The Planning and Development Board did not agree with that staff comment. The motion carried 5-0. Project Name: Agent: Owner: Location: Description: Boynton Commons PCD Joe Lelonek, Land Design South Bill Ray Winchester and Elsie A Winchester Southwest corner of Old Boynton Road and Congress Avenue PARKING LOT VARIANCE - Request for a variance from the Land Development Regulations, Chapter 23 - Parking Lots, Article II, Section H.5 - Clearance at major driveways, to reduce the required distance of the interior access aisle to the driveway on Old Boynton Road from 100 feet to 55 feet on the west side of the two-way driveway. Joe Lelonek, Land Desiqn South, said this variance is for an access aisle going out Old Boynton Road. The applicant agrees with the conditions that were placed on the request. Ms. Heyden had no comments to offer on this request. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING, THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS APPLICATION, Motion Vice Mayor Jaskiewicz moved to approve the request for a variance from the Land Development Regulations, Chapter 23 - Parking Lots, Article II, Section H.5 - Clearance at major driveways, to reduce the required distance of the interior access aisle to the driveway on Old Boynton Road from 100 feet to 55 feet on the west side of the two-way driveway as per staff comments which Mr. Lelonek agreed to. Commissioner Tillman seconded the motion which carried unanimously. Project Name: Agent: Owner: Location: Kepner Drive John and Tammy Ragno City of Boynton Beach Northeast corner of Kepner Drive (a.k.a. SE 7th Street) t5 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 Description: ABANDONMENT - Request to abandon the eastern portion of the cul-de-sac located at the northern terminus of Kepner Drive (a.k.a. SE 7th Street). John and Tamm¥ Ragno were present. Mrs. Ragno advised that she was present for the Planning and Development Board meeting. She is in possession of staff comments, and is in agreement with them. She has reviewed everything with Mr. Haag and understands what must be done with regard to the surveys. Ms. Heyden advised that staff recommends approval of this request subject to staff comments. MAYOR TAYLOR ANNOUNCED THE PUBLIC HEARING. THERE WAS NO ONE PRESENT WHO WISHED TO SPEAK ON THIS APPLICATION. Motion Commissioner Titcomb moved to approve Agenda Item C - Abandonment - Request to abandon the eastern portion of the cul-de-sac located at the northern terminus of Kepner Drive (a.k.a.S.E. 7th Street) subject to staff comments. Vice Mayor Jaskiewicz seconded the motion which carried unanimously. VII. PUBLIC AUDIENCE: James Miriana, 728 NE 8 Avenue, circulated photos for review by the Commissioners. He reminded the Commissioners that they were supposed to take the issue of code enforcement to task, strengthen codes, and clean up the City with special consideration given to parking and storage of boats. This issue has been put off indefinitely. Mr. Midana stated that our Codes are ambiguous and unfomeable, and no department will accept responsibility for violations if they exist. Mr. Miriana advised that last Friday, he noticed a pile of rubbish on his block. There were several garbage cans on the street that were several feet from the curb. He contacted Code Enforcement. The pile of rubbish was still evident on Saturday. He visited the Police Department to file a complaint. The Officer advised him that this situation was the responsibility of Code Enforcement, but he would take care of the matter. The trash remained over the weekend. On Monday morning, Mr. Miriana contacted Scott Blasie at 7:30 a.m., who told him this was a Public Works problem. Code Enforcement has no authority to issue a summons for a violation. Mr. BIasie offered to contact Public Works. At the end of the day, the trash pile was removed. The two full trash cans were still there, but were moved closer to the curb. As of this evening, the trash cans are still in the same location. Mr. Miriana contacted the Public Works Department today and spoke with Debbie Burke. She consulted with her superior and told Mr. Miriana that Public Works had no td MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 jurisdiction in this matter since it is strictly a Code Enforcement matter. Mr. Miriana pointed out that this problem is not going away. He asked the Commissioners for help in dealing with this problem. Mayor Taylor advised that staff will look into this matter. David Katz, P. O. Box 718, Boynton Beach, Florida, said an article came out on July 31 in The Palm Beach Post concerning the Finizio lawsuit. Mr. Katz was on vacation at the time of the first Commission meeting this month and, therefore, was unable to respond at that time. He referred to Commissioner Titcomb's comments about Mr. Katz lobbying him to settle. Mr. Katz confirmed that he did call Commissioner Titcomb and ask him to settle because he felt settling the suit was the best thing for the City. He said Commissioner Titcomb asked him if he was on commission, and he and Commissioner Titcomb joked about that. Mr. Katz expressed his opinion that it was sophomoric of Commissioner Titcomb to make these comments to the press. In addition, Vice Mayor Jaskiewicz made a statement, "1 am amazed they had the audacity to contact a Commissioner". Mr. Katz stated that he felt she had audacity to say that anybody does not have the right to contact a City official on something that concerns the City and how it's going to conduct its business. Vice Mayor Jaskiewicz stated that these comments were not made to the press, but instead taken from the private minutes. Vice Mayor Jaskiewicz explained that it was her opinion that he had an audacity, when an issue is under litigation, to contact a Commissioner. Mr. Katz disagreed, and felt that anyone has the right to contact anybody on something that is a matter of public record. Commissioner Titcomb agreed with Mr. Kafz that anyone has the right to contact any' Commissioner on any matter concerning the City. The comments he made were not shared with the press, but were shared with fellow Commissioners. The one and only time he was contacted by Mr. Katz regarding any City issue was about this particular issue which was under litigation. Commissioner Titcomb felt this was very important information to share in the context of that meeting. Unfortunately, the press picked up on those minutes and chose to sensationalize that aspect of an 80 page document. Kevin Scull¥, 325 W. Ocean Avenue, owns the.new building at 214 East Ocean Avenue which is operated as Scully's Market. This was an abandoned building that was turned into a family-oriented market. The business employs local people. The Scullys are very interested in the redevelopment of Ocean Avenue because they have more than $250,000 invested in their store. Mr. Scully's business survives on traffic flow from Ocean Avenue. When Ocean Avenue is closed or the traffic is detoured, the effect on his business is devastating. Mr. Scully has made this point clear to the City Manager's Office, the Police ]? MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Department, Recreation and Park Department, and certain City Commissioners. Six weeks ago, Mr. and Mrs. Scully met with City Manager Parker and Wilfred Hawkins to discuss this situation. The Scullys were guaranteed that Ocean Avenue would not be closed without notifying them and receiving their input. On August 12, Mrs. Scully learned that Ocean Avenue would be closed for a block party on August 16. This was the first notification the Scullys received. Mr. Scully immediately contacted the City Manager, and was told she would return the call. When no return call was received after two attempts to reach the City Manager, Mr. Scully visited the City Manager's Office on Wednesday. He learned that she was on vacation. Mr. Hawkins was present in the office, but stated that he was on vacation. Mr. Scully contacted Vice Mayor Jaskiewicz who told him the road would be closed for only a couple of hours. The road was closed from 4:00 p.m. until midnight. That Friday night was a disaster for Scully's Market. He explained that the store's busiest hours are from 4:00 p.m. until 8:00 p.m. At 9:00 p.m., business picked up, but by that time, Scully's Market was understaffed. Mr. Scully urged the City to notify him when construction or functions are planned on Ocean Avenue that will affect his business. City Manager Parker advised that she did tell Mr. Scully that the City would notify him when the City planned to close the street. The block party was not a City function, and we did not have an opportunity to notify Mr. Scully of the event because Ms. Kelly attended the previous City Commission meeting and made the request without staff being aware of it. The vote was taken that evening and the Commission approved the event. City Manager Parker further added that she was on vacation last week. Dora Reed, 2161 North Seacrest Boulevard, expressed concern with the lack of a public telephone at Gateway Boulevard and Seacrest. She advised that many cars break down on 1-95 and the people come to her house to use the telephone. City Manager Parker advised that the office on Seacrest Boulevard and Gateway Boulevard will be open from 8:00 a.m. until 5:00 p.m. She wilt ask the State to put in a call box at that location. Alicia Jennin.qs, 201 NE 16 Avenue, was present with her father, Mr. Oldaker. She advised that Mr. Oldaker received a notice about his yard. The trees have been cut down and Mr. Blasie has asked for grass to be put in. Ms. Jennings said her father lives on a fixed income and cannot afford grass. Mr. Blasie also advised that Mr. Oldaker must fix the driveway from the sidewalk to the road. She said they have waterfront property every time it rains. Mr. Blasie told them there might be a program available which provides the funds to do this work and the property owner would not have to pay that money back. City Manager Parker advised that Ms. Jennings was given a name and phone number of MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 the contact person in the Community Improvement Department. Ms. Jennings advised that she made the phone call, but has not been able to contact with Ms. Sherrod. In addition, Mr. Blasie said he would check the driveway when the water cleared up, but the water has not cleared. There is an improper drainage condition and the slope of the road adds to the problem. Vice Mayor Jaskiewicz said she has been in this area and most of the homes are well kept. There are only a few that need attention. Ms. Jennings reiterated that Mr. Oldacre is taking care of her six year old daughter and cannot afford to put in grass. Mayor Taylor advised that we have Codes in the City and we are attempting to get everyone to abide by these Codes. The City will try to provide Ms. Jennings with assistance through the Community Improvement Department. Mayor Taylor asked Ms. Jennings to provide her phone number. He further explained however, that the Codes are for everyone. The City cannot turn its head because of a person's financial situation. Property owners are responsible to maintain their property because it affects the people who live in the neighborhood and it affects the City as a whole. Ms. Jennings said a Code Enforcement official told her neighbor that the area of the driveway from the sidewalk to the street is City property. She questioned why she should be responsible to repair that area if she does not own the property. Ms. Jennings also stated that there is a problem in her area with gang fights, She is concerned that the windows she recently replaced will be broken again during one of the fights in the neighborhood. Mayor Taylor explained that the property owner has the responsibility of maintaining the swale. Commissioner Bradley told Ms. Jennings that the residents of the community must unite with the neighbors to help solve these problems. The City is bringing in a Neighborhood Specialist. He suggested that the residents discuss these problems with the Neighborhood Specialist to try to find a way to solve some of these problems. He suggested that the community adopt the Crime Watch program as one step in an effort to solve some of the problems. Commissioner Tillman feels that the kids who are breaking the windows and having the fights in the neighborhood probably live within the neighborhood. The City can address the drainage issue, but there are things that the residents must do to take responsibility. The problems that have been outlined are problems that can be solved if the neighbors unite. He pointed out that Ms. Jennings has a negative attitude. The community needs to organize and make an effort to solve the problems. t9 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 Helen Win.q, a resident of NE 16 Avenue, said she maintains her yard, but the City wants her to do the driveway from the sidewalk to the road. She questioned why she should have to payto replace the end of the driveway when the property belongs to the City. She explained that this street floods. She replanted the swale and put in a Palm tree. The repairs to the driveway will cost $350 which she cannot afford. Mr. Blasie thanked Mrs. Wing for the work she has done. He explained that the appearance of the street has improved. Over the last three or four days, Code Enforcement has received feedback on the driveway aprons. Some people have reported that the City came through and did work and did not put the aprons back in place. Mr. Blasie was not able to find documentation to this effect, and some of the things they reported go back 10 or 12 years ago. City Manager Parker advised that when the City does work in any area, the driveway aprons are repaired. The driveways are put in by the property owners cutting through the City's right-of-way to allow access to the property. This is the reason why the City requires the property owner to maintain this area. City Manager Parker said the City will look at the area to determine if there is a drainage problem. The City did not limit the type of items that are eligible for the paint up/fix up money. If Mrs. Wing meets the income guidelines, she will be eligible for assistance. Mrs. Wing advised that she and her husband were denied assistance once before. She does not feel she should have to pay to fix this area because the flooding is contributing to the problem. Mrs. Wing requested the installation of speed bumps to slow down the traffic. She further advised that she is very interested in participating in a Crime Watch program. Mrs. Ward, a resident of NE 16 Avenue, reported that she also received a Notice of Violation. She was required to replace windows and went into debt trying to bring her home up to Code. She was given 45 days to comply. At present, she is not working. She explained that her roof was leaking and she applied to the City for assistance. She was told she was not eligible. She took a loan to repair the roof and replace the lawn. At the present time, she does not have the resources to do the work that is required by Code Enforcement. City Manager Parker questioned whether Mrs. Ward was working at the time she was denied assistance by the City. Mrs. Ward said there was no money available at that time. City Manager Parker recommended that she reapply since funds have been reallocated for the upcoming year. The City will work with Mrs. Ward and Code Enforcement to coordinate things between the City departments. Commissioner Bradley pointed out that the residents that spoke tonight are the beginning 20 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 of a homeowners' association. A property owner from 139 NE 27 Avenue feels there must be a water problem in the area because every one of the swales on the block is deteriorating and there has been no maintenance on the street by the City in the past 16 years. The sidewalks are lifting on at least 80% of the properties. This woman no longer lives at this location, but stated that there was a flooding problem when she lived at this address. This property owner understands that it is her responsibility to maintain the property, but she also realizes that there must be a problem since so many properties are affected. City Manager Parker said staff will go out and investigate to see if the residents are parking in the swales or if the residents have replaced the grass with shellrock or pavers. It is the responsibility of the residents to maintain the swales with grass. The City will look at 27 Avenue to see if there is a drainage problem or a neighborhood usage issue. VIII. DEVELOPMENT PLANS: None IX. NEW BUSINESS: A. Discussion of Civil Service Task Force Members Vice Mayor Jaskiewicz recommended that the City Commission meet with the members of the Civil Service Board at their meeting on August 28, prior to appointing a task force. She feels that sitting down together and talking about the issues might make a resolution of the situation easier. She also feels that a great deal of back-up information is needed. Commissioner Titcomb reminded the Commissioners that he requested a public presentation on the pros and cons of the Civil Service System prior to any decision being made on whether to withdraw the system or change it. The public presentation should include Civil Service Board members and alternate systems in order to have a balanced presentation. Commissioner Bradley feels the meeting on August 28 is too soon. He suggested that this item be workshopped. Mayor Taylor agreed with Commissioner Bradley's remarks and suggested that the Civil Service Board participate at the City Commission workshop. He requested that staff bring back a list of suggested dates for the workshop meeting after checking with the Civil Service Board. Commissioner Bradley feels the Commission needs to move forward with this item. He is 21 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 aware of the fact that the Board is anxious and he feels a joint meeting is in order. City Manager Parker asked for clarification because she did not think back-up material was necessary if the Commission wants to meet with the Civil Service Board to discuss each other's concerns. A presentation of the pros and cons will take months to prepare. Commissioner Tillman was of the opinion that the task force was going to be impartial and they would present the pros and cons. He thinks it is time to appoint a task force. Commissioner Tillman said he was prepared to appoint someone and feels the Commission needs to move forward on this issue. Vice Mayor Jaskiewicz feels there are many things that need to be defined. She wants to read the Civil Service Handbook. She also wants to know how many union employees are involved and how all the employees will be protected. She wants to know how this move will affect the employees before she makes a decision. Commissioner Tillman reminded the Commissioners that there was an agreement to be ready to appoint members to the task force this evening. He questioned why the Commissioners were now backtracking. He does not want to present an image of backing off, He feels staff can provide a package of information. The reason for putting together a task force is because we do not believe what we currently have is viable. We need someone who is impartial and the Commission requested that the appointment of a task force be placed on the agenda. Mayor Taylor agreed that the Commission decided to appoint a task force. The task force is to make the determination on whether to keep Civil Service in place. The Commissioners were to come back tonight ready to appoint people. Mayor Taylor is not ready to make an appointment. He also agreed that the task force should workshop with the Civil Service Board and the Commission. He pointed out, however, that the Commissioners do not work with Civil Service laws. The Commission needs to be able to give the task force direction once they are appointed. Vice Mayor Jaskiewicz agreed with all of the remarks and pointed out that this is an imposing task. The task force needs to be given as much information as possible. Vice Mayor Jaskiewicz has contacted several people, and those people realize the tremendous task that is involved. Commissioners Titcomb and Bradley were not ready to make an appointment this evening. Dale Sugerman, Assistant City Manager, advised that Vice Mayor Jaskiewicz requested four items of information which included a brief discussion of the collective bargaining agreements, the dates of the agreements, the number of employees covered by those agreements, and a copy of the Civil Service Handbook. 22 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August20,1996 Mayor Taylor advised that he read the minutes of the Civil Service Board meeting and they have set off in another direction in an effort to gather information. Both entities are trying to do the same thing. Perhaps coming together can solve the problem. City Manager Parker said she will be attending the Civi'l Service Board workshop meeting on August 28 to attempt to provide information they have requested. She suggested the Commissioners attend that workshop meeting. Vice Mayor Jaskiewicz asked if criteria had been established for appointing the task force members. Mayor Taylor recalled that the members would be people from outside the community who were professionals in addition to employee representation. He recommended delaying the appointment of the task force members until after the City Manager attends the Civil Service Board workshop meeting. Commissioner Bradley requested a list of possible job descriptions that the Commissioners could use in order to establish a pool of possible candidates. Commissioner Bradley questioned the type of people who would be knowledgeable in Civil Service and eligible to serve on the task force. Vice Mayor Jaskiewicz thought that a local principal who does not live in the City might serve as a good candidate because of the large number of people he/she supervises. She also thought that Cai Cearley would be a good candidate; however, he will not be able to serve because of other commitments. Mayor Taylor was considering human resoumes people and attorneys who deal with Civil Service law. Commissioner Titcomb feels a private sector CEO or large corporate-type employment officer would serve well. This would be someone who understands management in a competitive environment. Commissioner Tillman was considering someone involved in industrial management or someone who deals with the idea of Total Quality Management. He also feels a school vice principal or principal would a good member. Mayor Taylor further suggested that the task force include a city manager from a city that has Civil Service and also from a city that does not have Civil Service. City Manager Parker feels the organization of this task force will take a good deal of time because these are high-powered, busy people. 23 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Motion Commissioner Titcomb moved to table this item until the next regular City Commission meeting, and for all City Commissioners to attend the Civil Service workshop on August 28. Commissioner Bradley seconded the motion. Mayor Taylor felt there is not be enough time between now and the next City Commission meeting. Commissioner Titcomb explained that this item is a discussion item versus an appointment item. The motion carried 5-0. B= Reconsideration of action reference Public Storage, Inc./Planning Area l.q Comprehensive Plan Text Amendment on Federal Highway requested by Commissioner Matt Bradley Commissioner Bradley put this item on the agenda at the request of the applicant. He pointed out that he is not necessarily in favor of this project, but felt the applicant should have an opportunity to express his opinion. Motion Commissioner Bradley moved to reconsider the Public Storage, Inc. Comprehensive Plan Test Amendment on Federal Highway on September 4. Vice Mayor Jaskiewicz seconded the motion. Attorney Cherof advised that the applicant is aware that if there is any notice required, he will have to pay those costs. Mayor Taylor questioned whether the applicant was aware of the fact that this project would not be reconsidered this evening. City Manager Parker said her office contacted Mr. Borthwick to let him know the item was only on the agenda for the reconsideration motion. RoRer Borthwick, representinq Public Storaqe, Inc., said he has tried to work with the Planning and Zoning Department to include a small addition to the self-storage facility. He has information that cannot be addressed by the Planning and Development Board because it is more of a public issue. This is the reason for the request for reconsideration. Mayor Taylor advised that the item cannot be addressed this evening. If the motion is approved, the item will be addressed at the next City Commission meeting. Upon advice from the City Attorney, City Manager Parker advised that notice cannot be published in time for September 4; therefore, this item cannot be reconsidered until the 24 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 September 17 meeting. Amended Motion Commissioner Bradley amended his motion to reflect September 17 as the Commission meeting to reconsider this issue. Vice Mayor Jaskiewicz seconded the amended motion. The motion carried 3-2. (Mayor Taylor and Commissioner Titlman dissented.) Employment Terms of Economic Development Coordinator and Neighborhood Specialist Vice Mayor Jaskiewicz would like to have the Economic Development Coordinator appointed on a contractual basis rather than as a Civil Service employee. The reason for this request is that this position may be one which will not remain in perpetuity. She further requested that the same type of contractual arrangement be put in place for the Neighborhood Specialist. These are positions that may not be maintained for 10 or 20 years, and with Civil Service rules in effect, it would be very difficult to terminate the employee if he/she is no longer needed in that position. Although the City does not have to fund these positions, this has been done in the past, and it did not work. Vice Mayor Jaskiewicz further pointed out that if the person filling either of these jobs decided to leave, he/she would only be required to provide two weeks' notice. If he/she was under contract, the City could spell out the requirements we want. We may want to require a three-month notice by either party. Commissioner Tillman agreed that we should have a personal service contract for these positions. City Manager Parker advised that the Economic Development Coordinator accepted the job with the Civil Service terms and conditions that were outlined. That person will begin his employment with the City tomorrow; therefore, City Manager Parker feels it is too late to change those terms and conditions. Vice Mayor Jaskiewicz feels the terms, salary, working hours and working conditions can remain the same. Mayor Taylor questioned whether the appointment of the Economic Development Coordinator requires approval of the Commission. City Manager Parker responded negatively and explained that the only positions which are brought to the City Commission for confirmation are department heads. Neither one of these positions fits that category. Vice Mayor Jaskiewicz questioned whether the Economic Development Coordinator would object to a contractual arrangement rather than Civil Service if the conditions are the same. MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 City Manager Parker did not know how he would feel. With regard to deleting positions, the City has deleted positions a number of times in the past. We deleted the entire CDBG department at one point, and deleted the back flow prevention person. With the exception of Mr. Finizio, there has not been a problem with deleting a position when a program no longer exists. Vice Mayor Jaskiewicz felt this one problem was a big enough problem for her to be extremely concerned. Commissioner Bradley did not feel the City could go back on its terms with the new Economic Development Coordinator. Mayor Taylor agreed with Vice Mayor Jaskiewicz' suggestion, and wishes he had been offered the position under a contract rather than Civil Service. However, the City Manager negotiated in good faith, and we are now trying to make a change. We can ask the gentleman if he has a problem with a contract. The benefit of a contractual arrangement is that if he does an excellent job, he can be offered a substantial pay increase. Under Civil Service, there are limitations. The employee may prefer the contract situation over Civil Service. Mayor Taylor asked City Manager Parker to speak with the employee to see how he feels about this proposition. Attorney Cherof advised that if the employee choses to remain on Civil Service, the Commission can amend the provisions of the Civil Service rules that deal with the powers of the Manager to do lay-offs. These provisions can be beefed up and clarified. Mr. Sugerman said he does not know if the City can cover contractual employees on the fringe benefits program. He said we have no contractual employees covered by Blue Cross and Blue Shield at the present time. He would also have to check on the life insurance and dental insurance. City Manager Parker pointed out that she is a contractual employee and participates in the fringe benefits program. Mr. Sugerman agreed that the City Manager is the only contractual employee covered by fringe benefits at the current time. Mayor Taylor explained that this employee may not be concerned about coverage. Vice Mayor Jaskiewioz suggested presenting this offer to the employee. She explained that at a recent convention, one particular district awarded a bonus on the basis of outstanding performance whereby the city benefited by approximately $1 million. City Manager Parker explained that the Neighborhood Specialist position is paying $26,000 per year. It is not the type of position that is normally considered a contractual position. The City has already completed the majority of the interviews, and the people interviewed expect to be employees. City Manager Parker is not certain they would understand contractual situations. MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Mayor Taylor feels the position can be offered to someone on a contractual basis. City Manager Parker explained that under Civil Service, there is a one-year probationary period. The employee can be terminated during that period. Commissioner Titcomb was intrigued by the City Attorney's comments regarding the ability of the Commission to make clarifications to the Civil Service rules. He asked the City Attorney to elaborate. City Attorney Cherof advised that he could redraft the provisions of the Civil Service Rules that deal with lay-offs between now and the next City Commission meeting to provide the kind of clarity the Commission is looking for. He will do the proposed changes and annotate the document from the recent case to editorialize the reason for the change. Mayor Taylor inquired whether adopting new language would apPly to all employees or employees hired from the adoption date forward. City Attorney Cherof advised that the power of the Commission is to change the rules for everyone. People were not guaranteed that the job would remain intact forever. They were also not guaranteed that the rules that govern how they are to operate as employees would remain stagnant. This Commission, as the ultimate employer, has the power to change the rules. Commissioner Titcomb feels the ru'le changes might be an interim solution to some of the problem areas, and provide some action between now and the time the task force addresses the issue. Consensus There was consensus of the Commission to see something from the City Attorney at the next meeting. X. LEGAL: A. Ordinances - 2nd Reading - Public Hearing None ' B. Ordinances - I st Reading: Proposed Ordinance O96-39 Re: Repeal in its entirety of the current swimming pool and spa code set forth in Ordinance 092-43 and providing for the creation of a new swimming pool and spa code Attorney Cherof read Proposed Ordinance 096-39 by title only. 27 MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Motion Vice Mayor Jaskiewicz moved to approve Proposed Ordinance O96-39 on first reading. Commissioner Tillman seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. Proposed Ordinance 096-40 Re: Adopt Standard 1994 Building, Gas, Mechanical, Plumbing Code & National Electric Code (1996 Edition) Attorney Cherof read Proposed Ordinance 096-40 by title only, Motion Vice Mayor Jaskiewicz moved to approve Proposed Ordinance O96-40 on first reading. Commissioner Bradley seconded the motion. City Clerk Sue Kruse polled the vote. The vote was unanimous. C. Resolutions: None D. Other None Xl. UNFINISHED BUSINESS: None XII. CITY MANAGER'S REPORT: City Manager Parker advised that staff is working on the cost items for marina incentives. It is intended that this item will be on the next agenda for Commission consideration. If that information is available before Friday, City Manager Parker will provide it. Commissioner Titcomb inquired as to the appropriate forum for property owners and interested parties who are interested in alternatives to the marina project. Mayor Taylor advised that he has agreed to meet with those people and address their concerns. There are five property owners involved who are located around the marina property. Mayor Taylor will report back to the Commission following his meeting with them. MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FLORIDA August 20, 1996 Xlll. OTHER: None XIV. ADJOURNMENT: There being no further business to come before the City Commission, the meeting properly adjourned at 9:15 p.m. CITY OF BOYNTON BEACH ATTEST: "'Mayor Vice MTor Cit¢Clerk Secretary (Four Tapes) 29 CITY OF BOYNTON BEACH CITY COMMISSION AGENDA APPROVAL OF BILLS AUGUST 20, 1996 ATLANTIC ENVIRONMENTAL SYSTEMS INC .................. $ 29,500.00 PO 11481. Jacuzzi/Equipment Replacement Pay From W & S Util Rev Fund -- 421-000-0-690-21 COMPAQ .................................................... $16,708.00 PO 12345. Computer Equipment Pay From Gen Fund -- 001-151-5-670-02 DH GRIFFING WRECKING CORP ............................. $13,511.25 PO# 12124. Est. #2, Razing of Two Water Storage Tanks Original Contract $ 32,500.00 Change Orders 0.00 Payments To Date 11,407.50 Current Payment 13,511.25 Contract Balance 7,581.25 Pay From 1990 Construction Fund -- 409-000-0-690-10 PBC SOLID WASTE AUTHORITY .............................. $ 94,730.75 7/96 Daily Landfill Use, Street Sweeper Landfill use Pay From Gert Fund -- 001-411-5-490-01, $1,120.00 Pay From Sanitation Fund -- 431-341-5-490-01, $93,610.75 PBC SOLID WASTE AUTHORITY .............................. $ 22,008.80 Truck Lease Purchase, Final Payment Pay From Vehicle Service Fund -- 501-193-5-681-00 SCRWTD BOARD ............................................ $153,114.67 7/96 TrtmffDisp of Wastewater Pay From W & S Rev Fund -- 401-353-5-490-09 CC)M V] SS ON AUG ~0 APPROVAL THESE BILLS HAVE BEEN APPROVED AND VERIFIED FOR PAYMENT BY THE DEPARTMENT HEADS INVOLVED. DIANE REESE, FINANCE DIRECTOR I THEREFORE RECOMMEND PAYMENT OF THESE BILLS. CARRIE PARKER, CITY MANAGER CO¢ ISSION AUG :gO APPROVAL DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA APPLICANT: Boynton Commons PCD APPLICANT'S AGENT: Land Design South, a,qent for Boynton Commons Corporation, Contract Purchaser DATE OF HEARING BEFORE CITY COMMISSION: Au,qust 20, 1996 TYPE OF RELIEF SOUGHT: Request to amend the original Boynton Commons PCD master plan. LOCATION OF PROPERTY: 23 acre proiect located at the southwest corner of Con,qres.~ Avenue and Old Boynton Road DRAWING(S): SEE EXHIBIT "a" ATTACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The App!i~ant v HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "E" with the notation "Included". The Applic~3~t's application for relief is hereby I"' GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. = Other: ~ ,~/~/-~,t/,~ ~/~/7'~ DATED: City~lerk 111 FI I BOYNTON COMMONS --PII~ .... RiAA S 1=13 AG P~-D · -1¸ l"ll 'b '1/8 MILE~ °0 400.'800 FEET EXHIBIT "E" Conditions of Approval Project name: Boynton Commons PCD File number: REZN 96-001 Reference:The plans consist of 4 sheets identified as 2nd Review. Rezo[ ~ File ~ REZN 96-001 with a July 19o 1996 Pl~nnina and Zonina Department dac,~ stamp markinq, DEPARTMENTS I iNCLUDE I REJECT PUBLIC WORKS Comments: NONE. UTILITIES Comments: NONE FIRE Comments: NONE POLICE Comments: NONE DEVELOPMENT DIVISION Comments: 1. Provide proof of.unity of title and those requirements specified under Chap.2, Sec. 6F3,pg.2-53 and Sec.6FS, pg.2-56. 2. All plans submitted for specific permits shall meet the City's code requirements at time of application. These permits include, but are not limited to the following; site lighting, paving, drainage, curbing, landscaping, irrigation and / traffic control devices. Permits required from agencies such as the FDOT, PBC, SFWMD and any other permitting agencies shall be included with future permit requests. 3. County road entrance sign requires PBC approval and state road entrance sign requires FDOT approval. 4. Show the locations of all temporary structures or permanent structures having a temporary use. Provide a statement outlining the temporary use and when they will be removed. Chap.3, Art. IV, Sec.3R, pg. 3-5. 5. Provide a master stormwater management plan. Chap.3, Art. IV, 8e¢.3T, pg.3-6. 6. Provide copy of approved agreement with LWDD for use of drainage easements. Chap.5, Art.V, Sec. 1D6, pg.5-5. 7. Need SFWMD and LWDD acceptance prior to · · Engineerin~ approval. Chap.6, Art. IV, Sec.5A, pg.6-7. 8. Provide certification by developer's engineer that drainage plan complies with all city codes and standards. Chap.6, Art. IV, Sec.5A, pg.6-7 and Chap.23, Art. IIF, pg.23-8. Page 2 Rezoning Application Boynton Commons PCD DEPARTMENTS 9. Minimum 15" pipe must be used on storm sewer. Chap.6, Art. IV, Sec.5A, pg.6-7. 10. Parking lot section must conform to city code. Chap.6, Art. IV, Sec.10F, pg.6-12. 11. Provide details on sanitary sewer easements that are crossed by drainage swales. Chap.6, Art.V, Sec.4B2b, pg.6-19. 12. Provide detail~ for pavement, grates, pipes, catch basins, etc. Chap.6, Art.V, Sec.4B2e, pg. 6-20. 13. County and/or state permits required for construction in R.O.W. Chap.6, Art.VII, Sec.4B, pg. 6-24. 14. Surety requirements of Chap.7, pg. 7-1 must be met. 15, Not more than two free standing signs are allowed. Chap.21, Art. IV, Sec.3B, pg. 21-17. 16. Align access paths from sidewalks with H/C accessible ?~ths.including stop bars and signs. Chap.23, Art. I, Sec.lBS, pg.23-1. 17. Parking lot dimensions, striping, aisles, stalls, radii, signs, landscaping, etc. must conform with city codes and standards. Chap.23, Art. II, pg,23- 6. 18. Photometrics must be approved for both pedestrian and parking lot lighting before permit can be issued. Chap.23, Art. IIAla, pg. 23-6. 19. Certify that light poles are in compliance with Standard Building Code and withstand a 110 mph wind load. Chap.23, Art. IIAla, pg.23-6. 20. No trees shall be planted so as to interfere with lighting fixtures. Chap.23, Art. IIAb, pg. 23-7. 21. Provide stop signs and stop bars in accordance with the "Manual on Uniform Traffic Control Devices". Chap.23, Art. IIB2, pg.23-7. 22. Concrete curb must conform to city standards. Chap.23, Art. IIE, pg.23-7. 23. Eliminate parking backing directly into major north/south driveway which s~:rves as a !~ocal street. Chap.231 Art. II, Sec.12, pg.23-9. SUggestion: As an alternate to elimination of parking, eliminate connection to Old. Boynton Road. A second alternative would be to redesign entire northwest corner of project, possibly switching retention area with Major #5 and Retail/Office. 24. Provide location ~and details of fire lanes. Chap.23, Art. IIM, pg.23-9. Page 3 Rezoning Application Boynton Commons PCD DEPARTMENTS 25. Provide fire lane at Walgreens. chap.23, Art. IIM, pg.23-9. 26. Provide continuation of sidewalks through all driveways to mark pedestrian paths. Chap.23, Art. II, Sec. P, pg. 23-10. 27. Install WIIA-2 pedestrian signs at all crosswalk locations. MUTCD 3B-18, pg.3B-23. 28. Close off every other aisle opening to the north and south for a safer circulation pattern. The new areas should be landscaped and curbed. 29. Add stop signs and stop bars throughout the development where there is a question of right- of-way. Examples: At each side of ~aYnes/Noble for northbound traffic; in the center of the two Walgreens drive-thru lanes; at both ends of the two aisles between Video Avenue and Walgreens for east and westbound traffic. 30. Use city approved road bumps within the major driveway for speed control. 31. To discourage vehicles parking or standing in the fire lanes, stripe a six foot wide, cross-hatched area parallel with the curbed sidewalks encompassing the words "Fire Lane" (facing oncoming traffic). PARKS AND RECREATION Comments: NONE FORESTER/ENVIRONMENTALIST Comments: 32. Provide a tree management plan (statement) for the large existing Banyan trees. 33. The lake (detention area) shown on the plan shall have a lake planting plan and management document. PLANNING AND ZONING Comments: 34. Modify the s~e data to identify that nine (9) loading zones' are required and provided. A truck well counts as a loading zone. 35. Specify on the master plan drawings,, the dimension of the loading zones in compliance with the city standards. Also show and 'identify on the master plan the location of the block wail' required to screen the service areas at Video Ave. and Sports Authority outparcel buildings. /? Page 4 Rezoning Application Boynton Commons PCD DEPARTMENTS I INCLUDE IREJECT 36. Show and label on the master plan the (10) foot wide peripheral greenbelt that is required around the perimeter of the PCD with the exception of driveway openings and the 269.64 foot property line located in the southwest portion of the site that received approval of landscape appeal. The only improvements allowed within the peripheral ~ greenbelt area are landscaping and site wall/buffer wall, where applicable omit the dumPster enclosure from the greenbelt area along the south property line. 37. Indicate in the site data found on the master plan that there are five (5) single tenant J outparcel buildings rather than seven (7). 38. Indicate in the site data found on the master plan that there are 836 interior parking spaces / provided and modify the interior required landscape computations accordingly. 39. Indicate on the master plan a length dimension for handicapped and regular parking spaces. Also / indicate tb~.width dimension of the handicapped access aisle that is associated with a handicapped parking space. 40. To reduce the possibility of someone defacing the site walls it is recommended that the hedges be ,/ shown on the plans, along the Old Boynton Road side of the site wall. It is further recommended that where a site wall is required or proposed that hedges or vines be planted on the side of the wall that is closest to the property line. 41. To properly evaluate the impact the proposed Old Boynton Road driveway will have on the subject site, adjacent intersection at Congress Avenue and the existing driveway leading to the site located on the north side of Old Boynton Road, ~ show on the master plan the lane configuration within old Boynton Road between Congress Avenue and Winchester Park Boulevard. Also show the location, width and lane configuration of the existing ingress/egress driveway located on the north side of-Old Boynton Road. 42. Modify the master plan to show the final deterulination of the parkin~ lot variance, fils / number PKLV 96-003, regarding the distance an on- site access aisle is located from the right-of- way line at the west major access aisle on Old Boynton Road. also indicate with a note on the master plan the file number (PKLV 96-003) and the date the City Commission made the final determination. Page 5 Memorandum No. 96-404 Boynton Commons - Rezoning · nile No. REZN 96-001 DEPARTMENTS I INCLUDE IREJEC'I' 43. Modify the site data to indicate the site area as 22.885 acres to match the acreage identified on the survey attached to the submittal rather than the 23.03 acres referenced on the master plan. V Adjust all site data accordingly. 44. Provide a copy of the city approved and executed unified control documents. 45. Submit a comparison analysis as required by letter .h, on pages 4 and 5 of the rezoning application. 46. Modify the master plan to reflect the conditions of approval regarding the county's evaluation of the traffic impact analysis that was submitted by the applicant. 47. It is recommended that the leased outparcel building identified as Sports Authority be relocated to'the north side of the site and that the space remain%ng after removing the leased retail buiIding be replaced with the retention pond that is presently located in the northwest corner of the subject site. It is further recommended that, if a redesign of the site would result in the omission of the driveway located on Old Bo!rnton Road that the removal of the driveway not require an application for a master plan~ modification. 48. It is recommended that a lighted fountain be added to the retention pond and that the lake proposed for the pond be designed to \/ plantings allow optimum view of the fountain from the public right-of-way and the on-sitE'vehicle use area. 49. Submission of a rectified master plan showing ' compliance with conditions of approval will be required to be submitted the Planning and Zoning Department in triplicate prior to platting and site plan approval of the project. 50. Add landscap~ planters, pedestrian lighting and benches along the front of the main building, major %6~ the outbuildings aJong Congress Avenue, major #5 and the row of retail/office space. 51. Add paver bricks to the pedestrian walkways along the areas referenced in the previous comment. 52. Continue the perimeter landscape design shown on the site plan (berming, understory plantings and palms) along both sides of the main east/west access way. o P~ge 6 Memorandum No. 96-404 Boynton Commons - Rezoning File No. REZN 96-001 DEPARTMENTS Add a design feature (sculpture, etc.) to the front of the main building to replace the proposed deletion of the clock tower. 54. Add a wall along Winchester Boulevard screening the Sports Authority truck well and other rear services areas facing this street. 55. Provide trees in all landscaped islands, not just terminal islands. 56. Sculpt the lake edge for a softer water line. ADDITIONAL PLANNING AND DEVELOPMENT BOAR~ CONDITIONS 57. Reword comment No. 15 to read that not more than two freestanding signs are allowed, however project signage will be reviewed and approved with the sign package submittal. INCLUDE REJECT 58. Reword comment No~ 23 to read that to minimize parking backing directly into the major north/sout~driveway off of Old Boynton Road, either delete the driveway or flip the thirteen (13) parking spaces west o'f Walgreens so these spaces back into Walgreen's access aisle. Delete comment No. 28. 60. Delete comment No. 30. 61. Delete the first sentence only of comment No. 46. ADDITIONAL CITY COMMISSION CONDITIONS 62. To be determined. TJH:dim ADDITIONAL CONDITIONS FROM COMMISSION 1V~.ETING ~o ~-~'-.6 ~c~?'$ "~ ~ taa"Ov.-~7'd~' o DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA APPLICANT: Boynton Commons PCD APPLICANT'S AGENT: Land Design South, agent for Boynton Commons Corporation, Contract Purchaser DATE OF HEARING BEFORE CITY COMMISSION: August 20, 1996 TYPE OF RELIEF SOUGHT: Parking lot vadance (length of maior driveway access aisle). LOCATION OF PROPERTY: southwest corner of Congress Avenue and Old Boynton Road DRAWING(S): SEE EXHIBIT "A" ATTACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applij;~nt V HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D" with the notation "Included". The Applic/ant's application for relief is hereby V' GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. LOCATION MAP BOYNTON COMMONS PID RiAA AG _( 118 MILE,' 4OO. '80O FEET RE EXHIBIT "D" Conditions of Approval Project name: Boynton Commons File number: PKLV 96-003 Reference: The olans consist of 2 sheets identified as 2nd Review. Lot Variance File $ PKLV 96-003 with a July 19. D¢partment date stamp markinG. DEPARTMENTS PUBLIC WORKS Comments: NONE UTILITIES Comments: NONE FIRE Comments: NONE POLICE Comments: NONE DEVELOPMENT DIVISION Comments: NONE PARKS AND RECREATION Comments: NON~ FORESTER/ENVIRONMENTALIST Comments: NONE PLANNING AND ZONING Comments: Install a stop bar, stop sign and do not enter sign at the intersection where the one-way access aisle connects to the major driveway access aisle off of Old Boynton Road. Eliminate the first two (2) parking spaces directly south of where the one-way access aisle intersects the major driveway access aisle. Install the traffic diverter shown on the master plan at the intersection of the major driveway to the site proposed on Old Boynton Road that will restrict traffic flow to right-in and right-out only. ADDITIONAL PLAiqNING AND DEVELOPMENT BOARD CONDITIONS 4. NONE ADDITIONAL CITY COMMISSION CONDITIONS 5. To be determined. Parkinq 1996 Planninq and Zonin? INCLUDE REJECT / / TJH: dim a: BCcondap. ~pd 6. All further development on the property shall be made in accordance with the terms and conditions of this order. Cit~'Clerk ~ ADDITIONAL CONDITIONS FROM COMMISSION MEETINQ DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA APPLICANT: Kepner Drive (S.E. 7th Street) APPLICANT'S AGENT: John and Tammy Ran,qo, property owners of 1 Kepner Drive DATE OF HEARING BEFORE CITY COMMISSION: August 20, 1996 TYPE OF RELIEF SOUGHT: Request for abandonment of a portion of the east side of the cul-de-sac located at the north end of Kepner Drive, a city righto-fo-way, also known as S.E. 7th Street. LOCATION OF PROPERTY: S.E. 7th Street DRAWING(S): SEE EXHIBIT "A" A'I-I'ACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applij3ant ¢ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "G" with the notation "Included". The Appli,~ant's application for relief is hereby ¢' GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. DATED:.,, City~lerk LOCATION MAP ABANDONMENT A PORTION OF KEPNER DRIVE EEC PU ii' 1/8 MI~E~ ,400. '800 FEET U 3 EXHIBIT "G" ConditiOns of APProval Project name: Kepner Drive File number: A~AN 96-001 Reference: The plans consist of 1 sheet identified as Survey. Abandonme~% Application File ~ ABAN 96-001 with a July 16, 1996 Ptanninq and Zonina ,? Department date stamp markinq. DEPARTMENTS PUBLIC WORKS Comments: NONE UTILITIES Comments: NONE FIRE Comments: NONE POLICE Comments: DEVELOPMENT DEPARTMENT Comments: NONE PARKS AND RECREATION Comments: NONE FORESTER/ENVIRONMENTALIST Comments: NONE PLANNING AND ZONING Comments: Submit a survey showing the portion of S.E. 7th Street (Kepner Drive) requested to be abandoned joined with lot one. Existing easements that are within the private road, including the road and adjacent to the private road, should be extended through the area of the requested abandonment and connected to the east side of S.E. 7th Street, by dedication and recordation. PLANNING AND DEVELOPMENT BOARD CONDITIONS 3. None ADDITIONAL CITY COMMISSION CONDITIONS 4.i To. be determined. INCLUDE REJECT TJH: dim ADDITIONAL CONDITIONS FROM COMMISSION MEETING