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Minutes 01-13-03MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA, ON MONDAY, JANUARY 13, 2003 AT 10:00 A.M. Present Tom Balfe, Chairman John Bebensee, Vice Chair Mark Bobich Bill Coup Dominic DeMauro Eric Falstad Glenda Hall Brenda LeVant (arrived at 10:35) Dorothy Mack Barbara Madden, Secretary Chuck Magazine Barbara Scott Tim Valentine Parks Recreation Utilities Library Finance/Warehouse Golf Course Public Works Communications Human Resources City Clerk Risk Management Police Fire/EMS Absent Carisse Weise Glendon Morgan Mike Rumpf (excused absence) City Manager Info. Tech. Services Development Also Present: Peter Merkl, Ritz Safety Klm Huggins, Ritz Safety Vince Healy, Uvex Safety Glasses I. Call to Order Chairman Balfe called the meeting to order at 10:05 a.m. II. Roll Call The Secretary called the roll and declared that a quorum was present. II1. Acceptance of Minutes December 9, 2002 Regular Meeting Mr. Magazine requested that the categories of positions outlined on Page 3 be changed to read as follows: Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 13, 2003 i. EMS ii. Fleet Painting and Body- sanding and grinding iii. Maintenance Mechanic- grinding and cutting iv. Preventive Maintenance - cutting and grinding v. Special Equipment Mechanic- cutting and grinding vi. Trades - cutting and grinding vii. Utilities, Water, Wastewater, Water Basic - cutting, grinding & sanding Mr. Magazine requested that the motion on page 4 be changed to read "seven changes", not "eight changes" Vice Chair Bebensee inquired if there was a category for lifeguards. Mr. Magazine stated that there was no separate category for lifeguards and when performing EMS functions, lifeguards should follow the EMS functions as PPE requirements. Motion Mr. Magazine moved to accept the minutes, as amended. Motion seconded by Mr. DeMauro and unanimously carried. IV. Safety Committee Education and Training Program Mr. DeMaruo introduced Mr. Healy of UVEX, who was present to speak about the various safety glasses and goggles offered by his company. He explained that there are different lenses available for different conditions, which must be considered when purchasing these items. Mr. Healy presented the various colors and styles that the lenses and frames come in and pointed out their safety features, which more than meets ANSI Standards. The lenses are interchangeable and a person could order two or three lenses, but would only need one pair of glasses or goggles. All lenses are anti-fog and the glasses can be adjusted to the face and are very comfortable Samples were circulated so that members could have an opportunity to try them on in order to make a decision what would be best for the employees. There are also safety glasses that can be worn over regular glasses or could be fitted with prescription lenses. Mr. Healy explained that the lenses do not fog, but would sheet if they became very wet. This would still allow a person to see while wearing them. Mr. DeMauro pointed out that the goggles would not be suitable for the Firefighters. Ms. Hall also requested that chubs be provided for the glasses, which Mr. Healy said they could provide. 2 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January13,2003 Mr. Magazine noted that if any employees desired to have their own prescription lenses in the clear goggles, the City would not pay for this. It was agreed that the following safety glasses and goggles would be provided for employees through the Warehouse: 1. Goggles that could be worn over glasses with clear and smoke lenses. 2. Goggles with clear and amber lenses. 3. The Geneses safety glasses with black frames and anti-fog, interchangeable lenses in clear, amber and dark. 4. With regard to the chubs, Chairman Balfe requested the style that goes on the back of the ear with the breakaway feature. These will be the only eyewear items available through the Warehouse. Departments will not be able to go out on their own and purchase other types of goggles or safety glasses. Mr. Bobich inquired about special green lenses for welders. Mr. DeMauro said that these could be special ordered for him. Once the glasses are received at the Warehouse, Mr. DeMauro will send an email to the Departments advising them of the commodity numbers. Departments will also be advised that employees can be furnished with multiple pairs of glasses so that they have the proper glasses for various situations. Motion Mr. Bobich moved to approve the safety glasses selected as outlined above. Motion seconded by Vice Chair Bebensee and unanimously carried. V. Old Business A. Fire Drills Chairman Balfe reported that a fire drill was conducted at the Art Center recently that went very well. Six staff members and approximately 30 children evacuated the building in about 30 seconds. B. "Proud to be a Safe Worker" Awards None C. Departmental Inspections & Safety Meetings (Magazine) Mr. Magazine distributed a matrix of Safety Meetings and Inspections for the entire year of 2002. Anyone who has not turned in their reports should furnish 3 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 13, 2003 them to Mr. Magazine by tomorrow because the matrixes will be furnished to the CMLT. D. Defensive Driver Course (Magazine) There are no classes scheduled. As soon as the system is up and running, all departments will be notified of the dates. E. Incident Review Board Referrals (Magazine) None F. Wellness Program (Magazine) Mr. Magazine reported that the City is working with a consortium of 11 municipalities for health insurance that would include a wellness program. A proposal by Marsh is being prepared and should be available within two weeks. The possibility exists that Boynton Beach would be able to join with these other municipalities to establish its own health insurance program. If the City chooses to go this route, there is no point at this time to go out and get our own wellness program. Therefore, Mr. Magazine requested that "Wellness Program" be removed from the agenda until the full proposal is received from the health insurance consortium. Mr. Magazine will keep the Committee apprised as this develops. VI. New Business A. Departmental Safety Issues None B. Other Ms. Hall reported that the Public Works employees had concerns regarding the timing and scheduling of the future safety meetings with the new Safety Consultant, as well as the times for the random drug testing required for the CDL license. She noted that previously employees were given a choice of dates for testing and could plan accordingly. Mr. Magazine pointed out that "random" drug testing is just that and that dates cannot be selected. Chairman Balfe requested that management at least be informed when employees would be tested. Mr. Magazine reported that the City would probably be changing to have the drug testing done by Pinecrest that has better hours available for testing than the current provider. Ms. Hall requested that the testing of employees be done at various times and dates. Mr. Magazine responded that the testing has to be 4 Meeting Minutes Safety Committee Meeting Boynton Beach, FL January 13, 2003 done randomly and the supervisors cannot announce times and dates to employees, even if they are staggered. Further, with regard to the meetings with the new Safety Consultant, these meetings will be scheduled around the department's normal safety meetings. Ms. Hall inquired if the shoe truck could be scheduled more than once a month. Mr. Magazine stated that this was the only date the truck could come to the City. If an employee cannot make that date, they can go to the store in Pompano and get their shoes. With regard to employees going down to Pompano during work hours, this is a departmental decision. Chairman Balfe noted that the shoe that is available on the truck is not suitable for every employee. Mr. Magazine pointed out that if an employee is not comfortable wearing the shoe that is offered by the City, they could go to another vendor and purchase a suitable shoe. The employee would be reimbursed up to $75.00. Discussion arose that if an employee purchased a shoe on their own, they are not reimbursed for the tax paid. Mr. DeMauro pointed out that any employee purchasing anything for the City should not have to pay the sales tax. Chairman Balfe requested that this issue be cleared up to determine whether or not an employee should be furnished with a tax certificate or be reimbursed for the tax VII. Announcements Mr. Magazine reported that Paul Viollis' program of Violence in the Work Place was very well received and was attended by over 100 people. VIII. Next Meeting Date: Monday, February 10, 2003 at 10:00 a.m. IX. Adjournment There being no further business, the meeting properly adjourned at 11:10 a.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) (January 14, 2003) 5