R03-071 RESOLUTION NO. R03- O'1 I
A RESOLUTION IOF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
APPROVAL OF THE SCOPE OF SERVICES FOR THE
2003-04 FIRE ASSESSMENT WORK PLAN WITH
GOVERNMENT SERVICES GROUP, INC.; AND
PROVIDING AN EFFECTIVE DATE.
, ATTEST:
WHEREAS, the City Commission conducts an annual review of the Fire Assessment
program with specific authorization to proceed by a rate resolution; and
WHEREAS, the Scope of Services for the 2003-04 Fire Assessment Work Plan with
Government Services Group, Inc. will assist City staff in preparing a recommendation for the
2003-04 Fire Assessment program to be presented to the City Commission in July 2003; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida does
hereby authorize approval of the Scope of Services for the 2003-04 Fire Assessment Work
Plan with Government Services Group, Inc., a copy o£which is attached hereto.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this t~- day of April 2003.
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APPENDIX A
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
SCOPE OF SERVICES
APPENDIX A
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
SCOPE OF SERVICES
GSG and NG&N will perform the following tasks necessary to update the City's
existing non-ad valorem assessments to evaluate continued legal sufficiency:
Task 1: Evaluate data related to fire rescue services. Re-evaluate, and revise if
necessary, the City's existing legal documents, ad valorem tax roll information, fire call
data, agreements, reports and other data pertaining to the provision of fire rescue
services.
Task 2: Determine full cost of fire services. The City will identify the full cost of the
fire rescue service delivery using the City's most current financial information and
identify service delivery issues, which may affect the apportionment methodology.
Identify the alternative sources of revenue to fund the service delivery costs and
determine the net service delivery revenue requirements.
Task 3: Determine total revenue requirements. The' City will determine the total fire
rescue assessment revenue requirements.to ensure the City recovers the costs of: (a)
net fire rescue service delivery revenue requirements,. (b) implementing the program
and (c) collecting the assessments.
Task 4: Update the apportionment methodology. Using the ad valorem roll and
existing assessment roll, updated fire rescue incident data and revenue requirements,
revise the apportionment methodology and apply to the assessment roll database to
test the data validity and legal sufficiency. Revise the apportionment methodology, as
necessary.
Task 5: Calculate proforma schedule of rates. Calculate proforma schedule of rates
based on the apportionment methodology and revenue requirements for the Fiscal
Year 2003-04 assessment program.
Task 6: PrePare legal documents. Draft all legal documents to conform to the service
assessment ordinance to impose the updated fire rescue assessment to implement the
City's policy decisions and proposed methodology.
Task 7: Assist in implementation procedures. Advise and assist with the legal
requirements for the adoption of the final assessment rate resolution and certification of
the assessment roll in accor.dance with Section 197.3632, Florida Statutes including: a)
development of assessment* roll to be used in the TRIM notification or first class notice
process, b) publication of the public hearing, and c) the certification of the assessment
roll to the Palm Beach County Tax Collector.
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Fee and Costs
The lump sum fee for the proposed scope of services is $20,000. The lump sum .fee
will be due and payable on a quarterly basis (assuming notice to proceed occurs by
March 1, 2003) as follows:
Payment
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
Schedule
April 2003
June 2003
August 2003
October 2003
The lump sum fee includes expenses related to actual costs associated with
photocopies, long distance telephone charges, and overnight delivery services.
The annual lump sum fee for professional services does not include any on-site visits
by representatives of GSG and NG&N. Any on-site meetings (together with any actual
costs associated therewith) may be arranged at our standard hourly rates.
Special Note:
The lump sum fee does not include the costs of producing and mailing the
statutorily required first class notices, which will depend on the number of
assessable parcels of property within the City. Mailing and production costs
average approximately $1.25 per parcel, with that amount due and payable
at the time of the adoption of the preliminary assessment resolution.
Additional Services
GSG and NG&N are dedicated to govemmental problem solving. Our practices and
business are purposely limited to assisting govemments in a myriad of ways. GSG and
NG&N possess the ability to work effectively with local government staff and officials to
provide specialized assistance in developing innovative and efficient solutions for
government. Accordingly, on an hourly or negotiated fee basis, either or both GSG and
NG&N shall be available to provide additional services to the City on finance, revenue
or other local governmental matters.
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