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Minutes 09-28-00MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN CONFERENCE ROOM C, WEST WING, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, SEPTEMBER 28, 2000 AT 7:00 P.M. PRESENT: Shanna St. John, Chairperson Dorothy Davis (arrived at 7:30 p.m.) Evelyn Geathers Hattie Miller Mary Morera Steve Waldman, Vice Chair (arrived at 7:20 p.m.) Lori Wilkinson Amy DeVries, Student ABSENT: Steve Kuehn, Alternate Amanda Hollis, Student Sherri Claude, Assistant to the Director I. CALL TO ORDER Chairperson St. John called the meeting to order at 7:05 p.m. I1. MOMENT OF SILENT PRAYER- PLEDGE OF ALLEGIANCE A moment of silent prayer was observed followed by the Pledge of Allegiance to the Flag led by Miss Micaela Geathers. It was noted that the flag that had been purchased for Conference Room C by the Recreation Department had been removed. Chairperson St. John requested that the flag be returned. II1. APPROVAL OF AGENDA Chairperson St. John requested the addition of "GALA" under New Business. Motion Ms. Wilkinson moved to approve the agenda, as amended, which was seconded by Ms. DeVries and unanimously carried. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida September 28, 2000 IV. APPROVAL OF MINUTES Ms. DeVries moved that the minutes of the July 27, 2000 meeting be approved. Motion seconded by Ms. Morera and unanimously carried. V. ANNOUNCEMENTS Chairperson St. John made the following announcement: A. TNT Concert - October 6 from 6:00 p.m. to 9:00 p.m. - Oceanfront Park VI. OLD BUSINESS A. Youth Expo- October 28-29, 2000 Ms. Wilkinson stated that Ms. Sherri Young of the Superintendent's Office has approved all four contests, as well as the drama contest. Chairperson St. John has signed the letters to the Principals and they are ready to be distributed. Ms. Wilkinson questioned if the deadline of October 13th should be extended because of the timing. After discussion, it was determined that the deadline for entries be extended to Friday, October 20th. Ms. Wilkinson distributed to members a copy of the contest flyer, together with the rules for the science contest, which she designed. Chairperson St. John stated that there were some minor changes that had to be made to the rules for the science contest. Chairperson St. John will coordinate the printing of the flyers with Ms, Claude. It was determined that there were 28 schools involved and that each school should be supplied with 50 flyers for distribution by the Principals. A list of the schools, which illustrated what Board members would be responsible for contacting, was distributed. It was reported that Hunter's Run through the auspices of Mr. Maurice Rosenstock would be contributing $1,500 towards the Expo. Washington Mutual is contributing $1,900. Ms. Wilkinson requested that a letter be sent to Mr. Rosenstock acknowledging the use of the funds, which he must furnish to the Hunter's Run committee. Chairperson St. John will follow through on this. Ms. Miller inquired how the funds would be utilized and was informed that all these funds would be used for savings bonds for the contest winners. Ms. Wilkinson inquired if there were additional expenses besides the savings bonds. Chairperson St. John reported that for the last Youth Expo the following were some of the expenses incurred: 2 Meeting Minutes ' Advisory Board on Children & Youth Boynton Beach, Florida September 28, 2000 Banners were purchased, which can be utilized again; Trophies, plaques and ribbons, which were awarded to the winners; Certificates of Appreciation; Rentals of tablecloths and skirting for the tables; Rental of a PA system and the backdrop for behind the stage; Laminating all the creative writings; and Other small incidental items. The Mall contributes space and is considered a sponsor. The Mall will also be contributing the microphones. Ms. Wilkinson asked about the performance schedule and was informed that a few slots still exist and are available on a half-hour basis. Also, it was noted that the hours of the Expo have been shortened this year. The Palm Beach Post is also contributing $600. Plastridge Insurance had contributed $500 towards the previous Expo and the Board will be following up to determine if they will contribute again. Discussion for the opening ceremonies took place. It was suggested that the Boy Scouts and Girl Scouts should be contacted. Ms. DeVries suggested asking some of the ROTC Color Guards at the schools. Vice Chair Waldman reported on the booth set ups and said that 20 letters have gone out and over half have already confirmed their participation and he was certain that he would be hearing from the remainder shortly. For those people who have not responded by next week, Vice Chair Waldman will follow through by telephone. Chairperson St. John and Vice Chair Waldman agreed to meet tomorrow morning at 9:00 a.m. (Friday) at the Mall and any other members that could make it were asked to attend for the purpose of a walk-through. Members reviewed the list of schools assigned and agreed to the schools that they would each contact. Chairperson St. John said it would be in order to set up a workshop for the Youth Expo. After discussion, it was determined to hold a workshop on Tuesday, October 17th at 6:30 p.m. in City Hall in the Mall. Ms. Claude will follow through on making the room available. With regard to judges for the contests, Chairperson St. John said she would ask some of the staff at the Palm Beach Post if they would like to judge some of the contests, such as the photo and essay contests. However, more judges are going to be needed. Discussion took place on whether to award trophies or ribbons. Vice Chair Waldman recommended medals such as gold, silver and bronze, similar to the ones given out during Black Awareness Celebration awards. After discussion, it 3 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida September 28, 2000 was determined that ribbons would be used for awards. Ms. Wilkinson would like to follow through on the suggestion of awarding a traveling plaque to the school with the most participation, which would encourage more involvement. Chairperson St. John suggested this be added to the flyer. Members reviewed a copy of last year's ad. The same ad would be updated with current photos. Flyers will also be distributed throughout the City, and Ms. Claude will assist with this. Discussion ensued on enlisting various groups for entertainment and it was noted that Ms. DeVries will again MC the event. Ms. Wilkinson asked for follow up directions once the contest flyers were delivered to the schools. Chairperson St. John said that follow up phone calls would have to be made. It was determined that all entries for the art and science contests could be dropped off at City Hall in the Mall. Ms. Miller asked if the schools would be required to drop the entries off at the Mall. Chairperson St. John said that it would be too difficult for the Board to pick up all entries and that the schools should be responsible for getting the entries to the Mall no later than October 20th. Ms. Miller reminded members that for the last Expo members picked up the entries, because the Principals and teachers are too busy to get the entries to the Mall. Vice Chair Waldman suggested each Board member leave their telephone number on the letter to the Principal so that the Principal could call to make arrangements for the entries to be picked up. Members were instructed to pick up their forms on Monday at City Hall in Ms. Claude's office. B. Youth Volunteer Bank Chairperson St. John stated that proposals to potential sponsors need to be coordinated, together with the accountability report and thank yous to last year's sponsors need to be sent. The savings bond forms have been completed by Ms. Morera and will be delivered to Ms. Claude for distribution. C. Youth Council- Mondays 6:30 P.M.- Madsen Center Ms. DeVries reported on the following: (2) A membership meeting will be held on October 16th at 6:30 p.m. and flyers were distributed to the Board. Next weekend the Youth Council will be participating in the 30-hour famine which is a project put on by World Vision. Participants obtain pledges and for every hour that they don't eat they earn a certain amount of money for the project. The event is scheduled to take place at the John Prince Park on Sunday October 8th beginning at 5:00 p.m. and will end on Monday, 4 Meeting Minutes ~' Advisory Board on Children & Youth Boynton Beach, Florida September 28, 2000 October 9th at 6:00 p.m. Ms. DeVries said they were in need of transportation. Ms. Claude will check on the transportation. D. Teen Center Chairperson St. John thanked the members for participating in the presentation. An article that appeared in the Boynton Beach Community News on the Teen Center was distributed. Members were reminded that they were to bring with them tonight a list of people they would like to invite to a Community Teen Center Committee Meeting. She requested that the list be furnished at the workshop scheduled for October 17th. Since no one furnished a list tonight, the tentative date for a meeting on November 4th cannot be met. Therefore, another date will have to be chosen. . Vice Chair Waldman inquired if there have been any responses to the survey that was included with the water bill on the need for a Teen Center and Ms. Claude produced hundreds of responses. Chairperson St. John read some of the surveys that had been submitted, which were very positive. Also many people that responded said that they would be willing to help with the Teen Center. E. Volunteer Project There has not been any response as yet from the Principal of Rolling Green School. The Board indicated they wanted to do a volunteer beautification project at the School sometime during next February or March. Chairperson St. John , said the Board has to go through the School in order to do the project since the i School District owns the property. Vice Chair Waldman will follow through with ,the Principal. Also, Chairperson St. John would like to do a children's mural project on the pavilion building at Rolling Green School and has spoken to ~ Wayne Segal and Dan DeCarlo regarding this. i With regard to the beautification project, sponsors have to be located and this could take some time. Ms. Davis noted that Mr. DeCarlo mentioned the project at the last Community Forum Meeting. E. Guest Speakers Vice Chair Waldman said that he had secured a guest speaker for the last meeting from the Kiwanis, but the speaker forgot about the date. He will contact ~him again to determine if he could attend another meeting after the first of the year. 5 Meeting Minutes · Advisory Board on Children & Youth BOynton Beach, Florida September 28, 2000 VII. NEW BUSINESS Chairperson St. John noted that on the City's marquee it stated that there was a GALA Community Meeting tonight and she stopped by. It was discussed at that meeting that the City is encouraging community involvement on the various committees. Chairperson St. John distributed a list of committees that need volunteers. One of the committees is Teen Scene and information on this . committee was distributed. The GALA Committee is looking for a Teen Scene chairperson and Chairperson St. John suggested that this Board in conjunction with the Youth Council could handle the Teen Scene Committee since this Board always participates in GALA in any event. Also, this would present a good fund raising opportunity. She will bring this up at the next Youth Council meeting. Vice Chair Waldman inquired about the dates for GALA and was informed that the dates are Friday, March 16th through Sunday the 18th. Ms. Wilkinson noted that last year there was a problem for the people voting at the Civic Center because all the amusements were stored on the Civic Center Parking lot and there was no place to park. Also, this created a hazardous situation for voters trying to enter the Civic Center. Ms. Wilkinson hopes that this same problem won't occur during the next March elections. Also, Chairperson St. John said she would be requesting that the Board's table be moved to the City section, because the Board is an advisory Board to the City Commission and is part of the City. This Board is not a non-profit organization. Ms. Claude will bring this request for a change of location to staff. Chairperson St. John noted that the Education Advisory Board had an educational roundtable at their last meeting and questioned why this Board had not been invited, or at least informed of the meeting. It had previously been requested by this Board that whenever anqther Board has anything that might be of interest to this Board, that it be notifiedt Their minutes indicated that the City Manager, the Vice Mayor, the Mayor Pro Tem and two Commissioners had all attended, as well as many top officials from area schools, the School Board and various local education boards and committees. / Chairperson St. John requested that when the minutes of this meeting are distributed that the minutes from the Educational Advisory Board roundtable meeting also be included. Also, she askec any other Board meetings that might be o .that the four Boards, Education Advisory Senior Advisory Board and this Board 'Chairperson St. John said she would cont~ this Board be notified of any special met Board. 6 I Ms. Claude to keep her apprised of F interest to this Board. It was noted Board, Community Relations Board, all receive each other's minutes. ~ct the City Manager and request that .~ting that may be of concern to this Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida September 28, 2000 Vice Chair Waldman inquired if Steven Kuehn was still a member of this Board and the Recording Secretary stated she would check with the Clerk's Office to determine this. Chairperson St. John noted that Mr. Kuehn has been appointed to this Board at least three times and attends one or two meetings and then never comes back. Also, it was noted that Amanda Hollis was not reappointed to the Board. Therefore, there is an opening for another voting student member and a non-voting student member. Ms. Wilkinson requested that the time for the October meeting begin earlier because she has a conflict. After discussion, it was determined that the October 26th meeting would begin at 6:30 p.m. instead of 7:00 p.m, Also, Chairperson St. John requested that if the October City Calendar were redone she would like the Youth Expo included for October 28th and 29th. VIII. PUBLIC AUDIENCE None IX. ADJOURNMENT There being no further business, Ms. Wilkinson moved to adjourn. The meeting properly adjourned at 8:50 p.m. Respectfully submitted, Barbara M. Madden 'Recording Secretary (two tapes) 7