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Minutes 05-22-03MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, MAY 229 2003 AT 7:00 P.M. Present Mary Morera, Vice Chair Sherri Claude, Board Liaison Hattie Miller Lori Wilkinson Willie Pearl Wilson Phyllis Stern, Alternate Jessica Cohen, Regular Voting Student Absent Steve Waldman, Chair Joyce O'Hara Shanna St. John Julie Claude 1. Call to Order Vice Chair Morera called the meeting to order at 7:05 p.m. II. Moment of Silent Prayer/ Pledge of Allegiance Jessica Cohen led the Pledge of Allegiance to the Flag followed by a moment of silent prayer. III. Approval of Minutes of April 24, 2003 Motion Ms. Stern moved to approve the minutes. Motion seconded by Ms. Miller and unanimously carried. IV. Approval of Agenda Motion Ms. Miller moved to approve the agenda. Motion seconded by Ms. Stern and unanimously carried. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, FL May 22, 2003 V. Announcements/Presentations/Correspondence Vice Chair Morera distributed a copy of the article that appeared in the Boynton Times featuring the tennis carnival. Ms. Cohen distributed the final issue of her school paper. VI. Public Audience - None VII. Old Business A. Youth Volunteer Bank (Banquet — May 31 @ Civic Center) Ms. Claude reported that she is working on the program and almost everything has been done. She requested that some of the Board members assist with setting up the Civic Center on Saturday. It was decided to meet at the Civic Center at 1:00 p.m. to set up. Ms. Stern announced that Mr. Rosenstock would be attending the Youth Banquet. Ms. Claude requested that Vice Chair Morera contact Chairman Waldman to determine if there are any other sponsors that need to be acknowledged. Vice Chair Morera will contact Chairman Waldman to determine this. Ms. Wilkinson also reported that East-West Karate was a sponsor again this year. Ms. Claude asked for three volunteers to assist with serving food. Vice Chair Morera inquired how many people would be attending. Ms. Claude reported that there are 138 and there are still 24 children that have not returned their RSVPs. Ms. Claude will order extra food in the event more people show up. Vice Chair Morera thanked Ms. Claude for her hard work in preparing the event. B. Bob Borovy Award Ms. Claude reported that she prepared the same letters that were sent out last year and presented the judges' score sheets and the names of the winners to the Board for their review. She also prepared the packets for the first, second and third place winners for Chairman Waldman to present. 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, FL May 22, 2003 Vice Chair Morera noted that the ceremony for the awards portion of the banquet has not been worked out. Ms. Claude said that she drafted a program and that Chairman Waldman would be present at the banquet. Ms. Claude said that she would give the welcome speech and present some background on the Volunteer Bank. After that, she will introduce the Board. Ms. Claude noted that there would be no City dignitaries in attendance because some were attending a conference in Texas and others were unavailable. Chairman Waldman will make the presentations to the winner and the runner-ups of the Bob Borovy Award and the closing remarks. Various members will take turns to announce the names of the volunteers and the sponsors, which will be determined before the Banquet. Members were requested to be at the Civic Center at 5:30 p.m. C. Bowling Tournament (July 27, 2003 @ AMF Boynton Beach Lanes) Vice Chair Morera reported that Chairman Waldman made the necessary arrangements with the AMF Lanes and the event has been advertised in the Funfare Magazine. She requested that discussion be put off until the June meeting when Chairman Waldman would be present. D. Teen Center No report None E. Guest Speakers F. Other With regard to the Tennis Carnival, Ms. Stern reported that there was an article, including pictures, in the Hunters Run Bulletin. Members noted that there was an excellent turnout and that it was very successful. Ms. Wilkinson said that on several occasions she has tried to publicly thank Hunters Run at a Commission meeting, but has been unsuccessful. She intends to try again at the June 3rd Commission meeting. Ms. Stern suggested that copies of the newspaper article be presented to the Commissioners, which Ms. Wilkinson agreed to do. VIII. New Business A. Elections 3 Meeting Minutes Advisory Board on Children & Youth Motion Ms. Wilkinson moved to table elections until the next meeting by Ms. Stern and unanimously carried. IX. Future Meeting Dates: X. Adjournment There being no further business, Respectfully submitted, June 26, 2003 July 24, 2003 22.2003 Motion seconded the meeting properly adjourned at 7:25 p.m. Al -a-1641-1 Barbara M. Madden Recording Secretary (June 6, 2003) 4