R03-103 RESOLUTION NO. R03- / (? ,_2
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
EXECUTION OF WORK AUTHORIZATION NO. 1 SCOPE
OF SERVICES AND FEES FOR FIRE STATION NO. 2;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, this authorization provides for architectural and engineering services
pertaining to nine (9) separate tasks regarding the construction of Fire Station No. 2, as
follows: (1) Pre Design, (2) Schematic design; (3) Design development, (4) Construction
documents, (5) Permitting, (6) Bidding assistance, (7) Construction phase services, and (8)
Post Construction services, and (9) Additional services for a 17,000 square foot facility,
housing a 7,500 foot square fire station, 7,500 sq. ft. fire administration facility, and 2,000 sq.
ft. training/community roorn/EOC; and
WHEREAS, the approval o fthis authorization No. 1 Scope of Services and Fees,
will allow the process to begin for relocation of the current fire station 2 and fire
administration offices; and
WHEREAS, the City Commission, upon staff's recommendation, has deemed it
appropriate, and in the best interests of the public, to approve CH2Mhill Work Authorization
No. 1, Scope of Services and Fees for relocation of Fire Station No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
S:\CA\RESO~Agreements\Task - Change Orders\CH2M Hill Work Author No. 1 - BBFD Station 2.doc
hereby authorize and direct the approval and execution of CH2M Hill Work Authorization
No. 1, Scope of Services and Fees for relocation of Fire Station No. 2.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this / ~day of June, 2003.
ATTEST:
C omm~'i'ssirn~r
S:\CA\RESO~Agreements\Task - Change Orders\CH2M Hill Work Author No. 1 - BBFD Station 2.doc
CH2MHILL
CH2M HILL
One Harvard Circle
West Palm Beach, FL 33409-1923
Tel 561.515.6500
Fax 561.515.6502
WORK AUTHORIZATION NO. 1
SCOPE OF SERVICES FOR
CITY OF BOYNTON BEACH
FIRE STATION NO. 2
BOYNTON BEACH PROJECT NO.
CH2M HILL PROJECT NO.
Project Description:
A new two story 3-Bay Fire Station of approximately 17,000 Square Feet including 7,500 SF of
Administrative Offices and a 2,000 Training Lab. The site is approximately a 3 Acre parcel located
on the north side of Woolbrighi Road, just west of Congress Avenue.
Description of Services:
Provide Architectucal and Engineering Pre Design, Schematic Design, Design Development,
Construction Documents, Bi. dd;_ng Assistance and Construction Administration Services for Station # 2.
Adjacent utilities across Woolbright Road and a required median cut for Emergency Vehicle egress is
included.
Work Not Included:
No traffic study, signalization, off-site work, Technical Review Committee (TRC) site plan approval,
site analysis, telephone, data, cable TV and security system is included in Scope of Services.
Task 1: Pre-Design Services:
Geotechnical Secvices (Provided by City)
Site Survey
Boundary and topographic site survey locating property
lines, existing known utilities, adjacent roadways
sidewalks and other relevant site information
(Provided by City)
Ddavisl0/proposals/Boynmn Beach Prop Dated 6-04-03
$0
$0
Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 2
Page 2
June 4, 2003
C. Programming:
C. 1.
Based on interviews with appropriate
City Management and Fire Department Staff, prepare a
building space program indicating required assigned and
support spaces for the building.
$2,840
C.2. Concept drawings and meetings. Provide concept site
plan and building sketches; and prepare for and attend
one (1) review meeting with City and (!) meeting with
neighborhood/community appearance group.
Expenses: Programming submission to include six (6) Sets of Program
Requirements, black line concept Site Plan and Building Sketches
And Conceptual S.F. Cost Estimate
Task 2:
$3,295
Schematic Design
$ 165
TOTAL TASK 1 LUMP SUM
Based on approved pre-design services provide further developed
conceptual floor plan, site plan, exterior elevation drawings and
preliminary construction cost estimates. Up to three meetings with
Fire Department personnel will be held to review, revise and
finalize the schematic design. Written approval of the work in this
task will be required because, except for minor revisions, the floor
plan will be considered "frozen" in order to avoid additional work
in future tasks.
$30,428
Expenses:
Schematic Design submission to include six (6) sets
of drawings and cost estimate.
Colored Rendering
$ 320
$ 2,750
TOTAL TASK 2 LUMP SUM
Task 3: Design Development
Based on an approved schematic design, detailed architectural and
engineering drawings will be prepared. General information
approximately 60% architectural, structural, mechanical, electrical
and civil engineering systems and cost estimate. Up to two meetings
will be held with City staff to review, revise and finalize the design
development. Written approval of the work in this task will be
required prior to proceeding with Task 4.
$ 62,879
$ 6,300
$ 33,498
Ddavisl0\proposalskBoynton Beach # 2_6-04-03
Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 2
Page 3
June 4, 2003
Expenses:
Design Development Submission to include
Six (6) sets of drawings, cost estimates and
outline specifications.
$ 830
TOTAL TASK 3 LUMP SUM
$ 63,709
Task 4: Construction Documents
Based on an approved Design Development Package, final drawings
Specifications, cost estimate, interior room finish material selection and
equipment schedule will be prepared. All architectural and
engineering systems listed in Task 3 and Attachment B will be
finalized. Up to three meetings with City Staff will be held to review,
and finalize the construction documents.
$ 99,792
Expenses:
Construction Documents submission to include
six (6) sets of drawings, cost estimate and
specifications $ 1,100
TOTAL TASK 4 LUMP SUM
$100,892
Task 5: Permitting
Assist City in preparation of permit applications and processing
those applications to the City of Boynton Beach Building Department,
Tech Review Committee, Palm Beach County Health Department
(water distribution and sanitation), FDOT (driveway
connections, utilities in the right-of-way), and Drainage permit.
*Hourly estimated Labor and Expenses not to exceed without
prior written authorization $ 8,000
TOTAL TASK 5 HRLY ESTIMATE NOT TO EXCEED $ 8,000'
Task 6: Bidding Assistance
Distribute Bid Documents and conduct one pre-bid conference with
prospective bidders. Assist the City in answering questions, prepare
Addendums, assist City in bid analysis and
Recommendations. $ 6,500
TOTAL TASK 6 LUMP SUM
$ 6,500
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Work Authorization No. I
Scope of Services For
Boynton Beach Fire Station 2
Page 4
June 4, 2003
Task 7: Construction Phase Services
Conduct the pre-construction meeting. Attend bi-monthly progress
meetings, miscellaneous on-site review meetings, coordinate office
administration, (shop drawings, change orders, proposed requests/
RFI's, review monthly pay applications, etc.) conduct substantial and final
completion inspections and certification. ( See attachment A
for breakdown). $ 72,490
TOTAL TASK 7 LUMP SUM
$ 72,490
Task 8: Post Construction Services
Provide record CADD drawings (electronic file) based upon contractor's
marked up changes and provide 1 year warranty walk thru. $ 4,670
TOTAL TASK 8 LUMP SUM
$ 4,670
Task 9: Additional Services
a) Design / Documents for additional Hardening of +/- 2,000 SF of Emergency Operations Areas.
b) Communication systems selection, specifications or design.
c) Interior designs or enhancements and furnishing selection..
d) Off site design beyond the project boundaries/property lines.
e) Emergency signal design.
f) Traffic Study.
g) Permit Fees
h) Extension of Tasks 1-8 beyond that described herein.
i) Management of sub-consultants associated with additional services.
j) Revisions to previously approved work.
TOTAL SERVICES '(TASK 1-8)
$296,059
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Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 2
Page 5
June 4, 2003
C. Schedule:
CH2M HILL shall commence services immediately upon authorization
and complete Task 1-4 services requested by the CITY within a period of 26 weeks
for programming design and construction documents from receipt of "Notice to Proceed,"
not inclusive of any review periods required by City Staff. Bidding/pricing
anticipated to be four (4) week period and construction is estimated at l0 months.
D. Compensation for Services:
The total amount to be paid to CH2M HILL by the CITY under this work
authorization for services (not including additional services) shall not exceed
the amount of Two Hundred Ninety Six Thousand Fifty Nine Dollars ($296,059).
The CH2M HILL will invoice the CITY on a monthly basis
as required for payment.
APPROVAL OF SCOPE & FEES
CITY OF BOYNTON BEACH
KURT BRESSNER
CITY MANAGER
BOYNTON BEACH. FI.
Date:
CH2M HILL
Date:~O ~'
Ddavis lO\proposals~Boynton Beach # 2_6-04-03
Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 2
Page 6
June 4, 2003
ATTACHMENT A
BOYNTON BEACH FIRE STATION # 2
TASK 7: CONSTRUCTION PHASE SERVICES
Construction Phase (Basic Services Based on 35 week/8 month construction period).
Construction Phase Services include the following:
Schedule A
Hours Rates
· Prepare for and Attend Pre-Construction Meeting 4 P.M. $110
Office administration (correspondence, RFI's,
change orders, Shop drawing review, proposal
requests, and review of Monthly pay applications,
phone, fax, etc.)
Architect/Engineer (Ave. 4 hrs/wk)
Shop Drawing Review:
Architectural
Mechanical
Plumbing/Fire Protection
Electrical
Structural
Civil
Landscaping
168 Prof $75
48
28
20
32
28
20
20
196 Prof
$12,600
$ 75 $14,700
Bi-Monthly Meetings:
Equivalent of (1) 8 hour visit every two (2) weeks
to include travel, 4-hours minimum on site and
prepare and distribute Meeting Minutes and
Monthly Pay Application
207 Sr. Prof. $90
Miscellaneous Engineering Site Visits:
To include Civil, Landscaping, Mechanical,
Structural, Plumbing and Electrical Engineer
to attend Progress Meeting as needed
168 Sr. Prof $90
Total
$440
$27,300
$18,630
$15,120
Ddavisl 0\proposals\Boynton Beach # 2_6-04-03
Work Authorization No. 1
Scope of Services For
Boynton Beach Fire Station 2
Page 7
June 4, 2003
Attachment A
Boynton Beach Fire Station # 2
Page 2
Substantial Completion & Punch List
Architect/PM
Mechanical
Electrical
Civil
Landscaping
Clerical
Final Completion/Close Out
Architect/PM
Clerical
Expenses:
TOTAL
12 P.M. $110 $ 1,320
8 Sr. Prof.$ 90 $ 720
8 Sr. Prof. S 90 $ 720
12 Sr. Prof.$ 90 $ 1,080
8 Sr. Prof.$ 90 $ 720
4 $ 35 $ 140
52
815
16 P.M. $110 $ 1,760
4_ $ 35 $ 140
20
$ 4,700
$ 1,900
$ 4,400
$72,490
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CH2MHILL
CH2M HILL
One Harvard Cimle
West Palm Beach, FL 33409-1923
Tel 561.515.650~
Fax 561.515.6502
June 5, 2003
Mr. James Ness
Deputy Fire Chief
Of Administration
City of Boynton Beach
100 E. Boynton Beach BouleVard
Boynton Beach, Florida 33435
RE: Fire Station No. 2
Dear Mr. Ness:
Attached are two copies of Work Authorization No. 1, Scope of Services For City of
Boynton Beach, Fire Station No. 2.
Please obtain an authorized signature for the City of Boynton Beach for both copies and
return one copy to me.
If you have any questions, please do not hesitate to call.
Sincerely,
Michael Flattery
Project Manager
/dd
Attachments