Meeting Backup 05-31-00CAPI'rAL I~I4PROVEMENTS PLANNING
At Larqe
Wednesday, May 31, 2000
Library Program Room
Boynton Beach City Hall
6:30 P. t4.
I. Call to Order
II. Introduction by Mayor Broening
III. /Presentation §y Staff
IV. Public Discussion
V. Adjournment
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please
contact Nancy Byme at 561-742-6372 at least twenty-four hours prior to the program or activity in order for the Oty to
reasonably accommodate your request.
CAPF ~L IMPROVEMENT PL .',,INING
~It Large- Mayor Broening
Library Program Room
Wednesday, May $1, 6:30p. m.
Please sign in
Name _ ,.x Contact Phone # Address ...
CAPi'~ ,L IMPROVEMENT PL, INING
At Large- Mayor Broening
Library Program Room
Wednesday, May 31, 6:30 p.m.
Please sign in
Name Contact Phone # Address
d
The Capital Improvements Plan
By definition, a Capital Improvement is an item or project in the City's overall
annual budget which, because of its sizable cost and/or its extended period of
usefulness, falls outside of the normal operating budget of regular City
departments. The Capital Improvements Plan (CIP) is the long-range schedule of
capital projects that the City proposes to administer over a five-year period. The
CIP prioritizes these projects and identifies their estimated costs and sources of
funding.
Methodology
Capital projects are (generally) those over $50,000 that involve new and
expanded buildings and/or physical facilities, or the large-scale rehabilitation of
existing facilities. In addition, major pieces of equipment, such as fire engines,
which are expensive and have a relatively long period of usefulness, are also
considered capital costs.
Also included are the costs of land acquisition for public facilities and the
architectural and engineering costs related to public improvements. All other cost
items are considered part of the departmental operating budget.
To secure the required project data, a simple, one page, Project Report Form
has been developed to enable the various city departments requesting funding
for capital projects to provide detailed information on their current and projected
capital needs.
In an effort to insure that the citizens of the City of Boynton Beach have an
adequate opportunity to have direct input into the CIP process, a series of public
meetings are scheduled in each City Commission district. Members of the
general public, including both neighborhood residents and businesses, can
provide their recommendations for capital improvement projects.
Project Evaluation
Fifteen (15) criteria and a weighted rating system for the purpose of evaluating
proposed capital projects have been developed. These criteria are applied to
each project in terms of whether the impact was positive or negative. The range
of positive or negative impacts is from +5 to -5. This impact factor is multiplied by
the weight of a given criterion to determine the score for those criteria.
CAP!~ ~L IMPROVEMENT PL ~NNING
Distn'ct 1- Commissioner Weiland
Bethesda Hospital Clayton Conference Center
Wednesday, May 24, 6:30 p. m~
Please si~n in
Name Contact Phone # Address
/
The Capital Improvements Plan
By definition, a Capital Improvement is an item or project in the City's overall
annual budget which, because of its sizable cost and/or its extended pedod of
usefulness, falls outside of the normal operating budget of regular City
departments. The Capital Improvements Plan (CIP) is the long-range schedule of
capital projects that the City proposes to administer over a five-year period. The
CIP prioritizes these projects and identifies their estimated costs and sources of
funding.
Methodology
Capital projects are (generally) those over $50,000 that ihvolve new and
expanded buildings and/or physical facilities, or the large-scale rehabilitation of
existing facilities. In addition, major pieces of equipment, such as fire engines,
which are expensive and have a relatively long period of usefulness, are also
considered capital costs.
Also included are the costs of land acquisition for public facilities and the
architectural and engineering costs related to public improvements. All other cost
items are considered part of the departmental operating budget.
To secure the required project data, a simple, one page, Project Report Form
has been developed to enable the various city departments requesting funding
for capital projects to provide detailed information on their current and projected
capital needs.
In an effort to insure that the citizens of the City of Boynton Beach have an
adequate opportunity to have direct input into the ClP process, a series of public
meetings are scheduled in each City Commission district. Members of the
general public, including both neighborhood residents and businesses, can
provide their recommendations for capital improvement projects.
Project Evaluation
Fifteen (15) criteria and a weighted rating system for the purpose of evaluating
proposed capital projects have been developed. These cdteria are applied to
each project in terms of whether the impact was positive or negative. The range
of positive or negative impacts is from +5 to -5. This impact factor is multiplied by
the weight of a given criterion to determine the score for those cdteda.
CAPTrAL Zf4PROVEMENTS PLANNZNG
District ! MeetJna Aaenda
Wednesdayt May 24t 2000
Clayton Conference Center
Bethesda Hospital
6:30 P.M.
II.
III.
IV.
V.
Call to Order
Introduction by Commissioner Weiland
Presentation by Staff
Public Discussion
Adjournment
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please
contact Nancy Byme at 561-742-6372 at least twenty-four hours pdor to the program or activity in order for the City to
reasonably accommodate your request.
The Capital Improvements Plan
By definition, a Capital Improvement is an item or project in the City's overall
annual budget which, because of its sizable cost and/or its extended period of
usefulness, falls outside of the normal operating budget of regular City
departments. The Capital Improvements Plan (CIP) is the long-range schedule of
capital projects that the City proposes to administer over a five-year period. The
CIP prioritizes these projects and identifies their estimated costs and sources of
funding.
Methodology
Capital projects are (generally) those over $50,000 that involve new and
expanded buildings and/or physical facilities, or the large-scale rehabilitation of
existing facilities. In addition, major pieces of equipment, such as fire engines,
which are expensive and have a relatively long period of usefulness, are also
considered capital costs.
Also included are the costs of land acquisition for public facilities and the
architectural and engineering costs related to public improvements. All other cost
items are considered part of the departmental operating budget.
To secure the required project data, a simple, one page, Project Report Form
has been developed to enable the various city departments requesting funding
for capital projects to provide detailed information on their current and projected
capital needs.
In an effort to insure that the citizens of the City of Boynton Beach have an
adequate opportunity to have direct input into the CIP process, a series of public
meetings are scheduled in each City Commission district. Members of the
general public, including both neighborhood residents and businesses, can
provide their recommendations for capital improvement projects.
Project Evaluation
Fifteen (15) criteria and a weighted rating system for the purpose of evaluating
proposed capital projects have been developed. These criteria are applied to
each project in terms of whether the impact was positive or negative. The range
of positive or negative impacts is from +5 to -5. This impact factor is multiplied by
the weight of a given criterion to determine the score for those criteria.
CONTACT PERSON: ~ -~~j ~
PROJECT NAME:
COMMISSION DISTRICT:*
RELATION OF PROJECT TO ONE OR MORE OF THE CITY'S SEVEN EMPHASIS AREAS: (CHECK X)
[--~ CITY GOVERNMENT
r-~ COMMERCIAL REVITALIZATION
Q(~ONOMIC D EVELOPM E NT
ALITY OF LIFE / IMAGE AND CHARACTER
DESCRIBE:
EDUCATION / YOUTH INVOLVEMENT
NEIGHBORHOOD REVITALIZATION
PUBLIC SAFETY / CRIME PREVENTION
*Districts are roughly as follows:
Commission Districts
District I: Ronald Weiland, Vice Mayor
Gulfstream Boulevard to Woolbright Road;
District I1: Bruce Black, Commissioner
Boynton Beach Boulevard to Gateway Boulevard;
District II1: William A. Sherman, Mayor Pro Tem
Woolbright Road to Boynton Beach Boulevard;
District IV: Charlie Fisher, Commissioner
Gateway Boulevard to Hypoluxo Road.
Mayor: Gerald Broening
At Large (entire city).
Terms of Office
3/12/1999 to 3/2001
3/15/2000 to 3/2002
3/1 2/1999 to 3/2001
3/15/2000 to 3/2002
3/25/1999 to 3/2001
CAPI'rAL IMPROVEMENTS PLANNING
District 3 Meetina Aaenda
Thursday, May 11, 2000
Congress Middle School Cafeteria
6:30 P.M.
I. Call to Order
II. Introduction by Commissioner Sherman
III. Presentation by Staff
IV. Public Discussion
V.. Adjournment
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to par~cipate in and enjoy the benefits of a service, program, or activity conducted by the City. Please
contact Nancy Byme at 561-742-6372 at least twenty-four hours prior to the program or activity in order for the City to
reasonably accommodate your request.
Fhe Ci o Bo Beach
OFFICE OF THE CITY MANAGER
1 O0 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 334250310
City Manager's Office: (561) 7426010
FAX: (561) 742-6011
e-mail: city.managerl~ci, boyntonbeach.fl.us
u.,u~w, cl. boyntor~beach.fi, us
To~
City Commission
Froml
Kurt Bressner, City Manager
Dale Sugerman, Assistant City Manager
Wilfred Hawkins, Assistant City Manager
Jeffrey Livergood, PE, Public Works Director
Diane Reese, Finance Director
Date: August 15,2001
Subject:
Five-Year Capital Improvement Plan
As the members of the City's Capital Improvement Plan team, we are pleased to present the second
and final part of the City's first five-year financial plan, the Five-Year Capital Improvement Plan.
By way of background, the City first reviewed a five-year capital improvement plan last year. This
was preceded by a series of community meetings that established a number of base line capital
projects. These projects have been folded into the current edition of the capital improvement plan.
Together with the five year operating plan, the Five-Year Capital Improvement Plan comprises a
five-year financial plan for the City. This is something the City has not had in the past.
The Capital Improvement Plan (CIP) as presented offers some good news summarized as follows:
There has been good progress on the completion of the 2000-01 and 2002-03 list of projects.
Many have been completed and others are in advanced planning stages for completion next fiscal
year.
The revenue stream for the CIP will allow the 2001-02 program to go forward without the need
to borrow funds. Last year, the Commission authorized up to $10 million in borrowing for
projects. We held off borrowing the money because either the project priorities changed or larger_
projects were delayed due to permit delays or outside funding issues.
3. Several major projects have been accounted for and will be funded either by new revenues (Fire
Assessment for the two fire stations), or bonds (Library).
4. The variety and scope of the projects is good with emphasis on parks, streets, storm drainage and
public safety projects. We project $27.4 million in projects in Fiscal Year 2001-02
This document is in multiple parts.
Recap of the current capital improvement projects- This is the report titled: City of Boynton Beach,
Florida 2000-01 Capital Improvement Priority List - Exhibit A
1. City of Boynton Beach Five Year Capital Improvement Plan - Revenue/Expense Recap --
Exhibit B
3.
4.
5.
6.
7.
8.
9.
10. City
11. City
12. City
13. City
14. City
City of Boynton Beach Capital Improvement Program Revenues - Exhibit C
City of Boynton Beach Capital Improvement Program Expenditures (Summary) - Exhibit
City of Boynton Beach Capital Improvement Program Municipal Buildings - Exhibit EX
City of Boynton Beach Capital Improvement Program Parks and Recreation - Exhibit F
City of Boynton Beach Capital Improvement Program Stormwater Utility- Exhibit G
City of Boynton Beach Capital Improvement Program Wastewater Utility - Exhibit H
City of Boynton Beach Capital Improvement Program Water Utility - Exhibit I
City of Boynton Beach Capital Improvement Program Parking - Exhibit J
of Boynton
of Boynton
of Boynton
of Boynton
of Boynton
Beach Capital Improvement Program Bikeways and Greenways - Exhibit K
Beach Capital Improvement Program Golf Course - Exhibit L
Beach Capital Improvement Program Traffic Signals - Exhibit M
Beach Capital Improvement Program Sidewalks - Exhibit N
Beach Capital Improvement Program Streets - Exhibit O
This cover report will summarize the Capital Improvement Plan and discuss highlights of each of the
exhibits.
Recap of the current capital improvement projects - This is the report titled: City of Boynton Beach,
Florida 2000-01 Capital Improvement Priority List - Exhibit A -
To maintain consistency with last year's CIP, this report was prepared to show the progress made on
last year's priority listing. Last year, four of the five members of the Commission met to evaluate the
projects assigning priorities for the projects. The projects marked in green on the attached report are
the highest priority projects per the Commission last year. The projects coded in yellow were the
second priorityprojects. Those marked in redwere third priority. Where there is a much larger cost
figure for the project amount and the 00-01 Recommended column, this means that the work for this
year was planning and engineering.
America's Gateway to the Gulfstream
City of Boynton Beach Five Year Capital Improvement Plan - Revenue/Expense Recap --
Exhibit B
This report is a useful summary of the revenues and expenses for the next five years. The exhibit
shows what the CIP fund balance will be at the end of each year with the fund balance carry-over.
The revenues and expenses for the first three years of the plan are close estimates while the last two
years are much rougher approximations of revenues and expenses. As with many CIP's there is also
a "Future" column of projects that have not been put into a funding cycle but are being planned. In
our case, this includes a number of very large capital building projects for which very little beyond a
"wish list" has been prepared. The Commission should focus on the first three years of the plan. The
most positive aspect of the plan as presented is that the City Commission can move projects around
in the first three years of the plan and we should be able to accommodate these changes with current
revenue projections. The key is to not front-load too many projects. Also, as we review the
individual projects, you will see that there are project readiness issues for some projects that affect
their delivery. For the first three years of the CIP we are projecting fund balances expressed as
follows:
FY 2001-02
Revenue $30.2 M
Expenses (projects) $27.4 M
Balance $ 2.8 M
FY 2002-03
Revenue
Expenses (projects)
Balance
FY 2003-04
$27.2 M
$28.5 M
<$1.1M> (slight deficit)
Revenue $27.5 M
Expenses (projects) $27.9 M
Balance <$0.3 M>
(slight deficit)
The key finding is that the City will have the ability to fund a substantial level of capital
improvements over the next few years. Years four and five are somewhat problematic in thaC
funding for major projects such as the Library are available but funds for other projects are not
presently known to be available. The CIP team subscribes to the "half full" analogy in that we will
focus efforts to find revenues to pay for these projects as we get closer to project delivery.
We also understand that the Commission wants to know how much we will need to borrow to
implement the next three years of the CIP. Our estimates are as follows:
America's Gateway to the Gulfstream
3
FY 2001-02 $ 0 (This is because the City will receive $2.8M in utility bond
refinancing proceeds). This has the effect of deferring borrowing another year.
FY 2002-03 $ 0
FY 2003-04
$7.2 M (principally for the Library)
Staff is cognizant of the need to hold off on borrowing funds until the assessed value of the
community improves through redevelopment and new development. In addition, we believe it is
unwise to borrow until it is absolutely needed.
City of Boynton Beach Capital Improvement Program Revenues - Exhibit C
This report summarizes the revenue streams projected and made available for capital construction
projects. Our estimates are conservative. We are hopeful about identifying new revenue sources in
the next three years.
City of Boynton Beach Capital Improvement Program Expenditures (Summary) - Exhibit D
This report summarizes the projects by work area or activity. I will be highlighting a number of the
individual projects as in the detailed report for each work area.
City of Boynton Beach Capital Improvement Program Municipal Buildings - Exhibit E
Municipal Building Improvements -
~1. A citywide space needs analysis will help us set priorities for modifications to city buildings.
We have a chronic shortage of meeting and training space. However, is this a problem of
scheduling or an actual space needs crunch? Work areas in some departments are tight
very
and this affects productivity and service to the public. An architect may help us find ways to
utilize existing space more efficiently.
West Wing Remodeling - This is the conclusion of a three-year project to redesign and
reconstruct the work areas of planning, building and engineering to be more functional and
customer focused. This will include a consolidated "service center" to assist permit
applicants.
o
Re-keying of City buildings - This item appears in most of the building area budgets and
represents a need to re-key the City's buildings. There is no master set of locks and the
security of the city premises is in need of attention.
4. Library Reconstruction - The planning and design work for the new Library will begin next
year with anticipated construction over two years beginning in 2003 and ending in 2005.
America's Gateway to the Gulfstream
4
Civic Center Improvements caused a great deal of discussion by the CIP team. While we
recognize that improvements need to be made on this building, the CRA is in the process of
developing a Town Center Plan. It may be that the Civic Center building will be replaced.
Therefore, pending this decision, the team felt that major maintenance costs for this building
should be deferred to 2002-03 when the final Town Center plan should be known.
o
Senior Citizen Center -- The City did not receive funding for the second phase of the
remodeling from the State this year as we had hoped. We are projecting that the
expansion/remodeling will go forward in 2003 with some outside funding. The City also
will be exploring partnerships with the Boynton Woman's Club, which may include senior
citizen programming activities.
Wilson Center- The 2001-02 plan calls for the acquisition of several parcels that are needed
to square off the Wilson campus. There are plans also to go forward with the Palmetto
Greens Park expansion. The staff believes that current structure at Wilson Park needs to be
replaced with a new 15,000 square foot community and recreation center. Given the activity
going on with the "Heart ofBoynton" (MLK Project), the staff believes that the construction
of a new building could proceed in 2002-03.
°
Demolition of the old High School - The staff continues to recommend that this structure be
removed, architectural elements preserved and replaced with a landscape relief area and some
overflow parking to serve the Children's Museum, Civic Center and City Hall.
Public Works Facility Relocation- This is a multi-year project to relocate the 4-acre facility
out of a residential area. The CIP team suggests that land be purchased in industrial areas
that is compatible for this land use. The land purchase is proposed for next year with
construction of the facility over the following two years. The relocation ofthe facility should
coincide with redevelopment areas along the MLK corridor. Re-use of the existing public
works property could be a significant boost to redevelopment.
10.
Police Facilities - Regretfully, the five-year plan does not contemplate the construction of a
new police station. There will be opportunities for the police department and other city
departments to utilize Fire Station #1 when the headquarters station is relocated. The space
needs analysis mentioned in item number one above is a crucial aspect of adaptive re-use of
this space.
11.
Fire Facilities - If the City Commission approves the Fire Assessment program, the City may-
proceed with the construction of a new Fire Station #4, re-location of Station #1, and
reconstruction of Fire Station #2. The construction of these three facilities is planned over
the next three years.
City of Boynton Beach Capital Improvement Program Parks and Recreation - Exhibit F
1. Press Box at Hester - This project will be able to move forward based on our receiving
revenues for a cellular tower at Hester.
America's Gateway to the Gulfstream
5
2. Boat Club Park Improvements - The construction of the improvements will be underway
next fiscal year according to the schedule previously provided.
Intracoastal Park - Phase I -- The construction of the improvements will be underway next
fiscal year according to the schedule previously provided. Phase II is shown in Fiscal 2003-
04. However, funds are not secure for this phase of the project yet. Phase III has been
eliminated as this represented purchase of the 3.5 acres north of the park. The Commission
opted to not pursue this purchase.
Clubhouse 20/20 Funds- While not specifically programmed we have shown the expense in
2001-02 to account for the revenue. The funds can be used to augment other public meeting
space projects at the discretion of the City Commission.
Southeast Neighborhood Park (Zill Property) work planned calls for site development of
approximately ½ of the parcel that is to be purchased from development impact fees. The
second phase of the project is planned for the following year, subject to property availability.
This project will need to be defined via community meetings to make sure the project fits
into the needs of the surrounding area.
Palmetto Park Expansion is the extension of the linear recreational corridor along the south
side of the C-16 canal near Wilson Center. We are expecting that 50% of the project costs
will be covered by a state grant.
4
Meadows/Nautica Park is programmed for 2002-03. Depending on community needs, this
project could be moved up to 2001-02. Based on preliminary review with residents, it
appears that the favored option is passive recreation. However, a series of community
meetings are required to validate this assumption.
Mangrove Park Boardwalk Extension is planned to link the current walkway to the proposed
Boynton Beach Promenade. Given the lead-time for environmental clearances and state
grants, it is estimated this project will not be ready to proceed until 2003-04.
9. Other Parks are generally shown in the "future" column based on funding shortfalls and the
need to provide better definition for the land use.
City of Boynton Beach Capital Improvement Program Stormwater Utility - Exhibit G
1. Downtown Stormwater Phases 2 & 3 include the piping necessary to provide stormwater
protection to the business area and surrounding residential parcels. This project will be an
essential element of the redevelopment effort in this section of the community.
2. Industrial Avenue/Boynton Estates storm drainage is projected to be completed by early
2002.
3. Costa Bella Drainage is estimated to be completed by early 2002.
America's Gatewa~t to the Gulfstream
Neighborhood Drainage Projects have been added to the CIP to handle minor drainage issues
affecting several properties. The amount shown in the budget ($60,000) is an estimate and
certainly will need to be adjusted based on needs.
Swale Development is shown as the first of a five-year project. If the City Commission opts
to include canal dredging as pan of the overall stormwater maintenance program, the swale
program will need to be reduced and extended. Careful analysis of the pros and cons of canal
dredging is necessary.
City of Boynton Beach Capital Improvement Program Wastewater Utility - Exhibit H
The majority of the construction work in the Wastewater Utility is refurbishment of sanitary sewer
mains and lift stations. However, the staff has included funds for the recycled water project being
discussed by the City of Delray Beach, City of Boynton Beach and the South Central Regional
Wastewater and Disposal Board. The actual level of involvement will depend on discussions
between the three agencies.
City of Boynton Beach Capital Improvement Program Water Utility - Exhibit I
The most significant work planned is the continued replacement of outmoded 2" water mains,
principally in residential areas. This is an important project to improve fire protection coverage. The
major project will be the upgrading of the west well fields. We have not included the installation of
deep wells into the Floridian aquifer in the CIP plan. This is subject to the water resource study that
is underway. In the event this is shown to be prudent, there is funding capacity in the utility funds to
develop these new wells.
City of Boynton Beach Capital Improvement Program Parking - Exhibit J
This is a new component to the CIP and represents a "best guess" as to mobilizing parking
improvements in the CRA area. We have projected a parking deck in the CBD area in the "future"
column. It is expected that next fiscal year, there will be refined discussion of the parking needs,
particularly in the CBD area. This will involve the CRA, City and the development community. In
all probability, a revised parking analysis will emerge with a funding and construction cycle
presented for approval of the CRA and the City Commission. This probably will be completed next
fiscal year. We have many opportunities for parking enhancements in the CBD and marina districts,
all requiring creative thought.
City of Boynton Beach Capital Improvement Program Bikeways and Greenways - Exhibit K -
Again, this CIP area is a new feature where we have tried to capture a basic work plan that could
flow out of the study proposed for 2001-02. The exact funding levels for land purchase and
construction are dependent on citizen interest, grant funding and Commission approval.
City of Boynton Beach Capital Improvement Program Golf Course - Exhibit L
The principal activity is the construction of the new executive golf course. Funds for the
improvement are 100% from the Golf Course Improvements Fund.
America's Gateway to the Gulfstream
7
City of Boynton Beach Capital Improvement Program Traffic Signals - Exhibit M
We have projected several new signals subject to verification of traffic and accident data and
approval of Palm Beach County. In addition, we have placed a small amount of funds ($30,000) as
the City share for the 1-95/Gateway Overpass pedestrian retrofit. Palm Beach County is proceeding
on modification of the traffic signals to place pedestrian walk indicators.
City of Boynton Beach Capital Improvement Program Sidewalks - Exhibit N
This program was initiated last year but was deferred to allow the Public Works staff to develop a
condition inventory program and sidewalk needs assessment system. It is expected that this planning
work will be completed in 2001-2 for a larger scale sidewalk construction program in the City.
City of Boynton Beach Capital Improvement Program Streets - Exhibit 0
The Roadway Maintenance Program was suspended this year to allow a better method of
pavement condition analysis and coordination with utility construction. It makes no sense to
resurface a street one-year and then have underground utilities installed two years later. The
reconfigured program features tighter programming and better use of resources. Funding
sources for this program may become scarce in the future.
Wayfinding Signage was reviewed by the CRA for implementation in the CRA area next
year. The staff is developing the overall program for consideration of the City Commission.
We are proposing that the first year of the program be limited to the CRA and funded from
that source. Most notably, it is essential that the first year activities focus on development of
a design scheme and identity.
MLK Streetscape Improvements will depend on the results of the "Heart of Boynton" study.
The actual scope and cost of improvements have not been determined, hence the estimated
amount shown in the CIP. In addition, we believe there will be outside funding opportunities
to assist with improvement of public spaces. Since this area is within the CRA, some
resources fi.om the CRA increment should also be considered based on discussions between
the City Commission and the CRA.
Boynton Beach Promenade is initially planned for next fiscal year. The exact scope ofth.e
project will need to await possible revisions of the Marina project and other redevelopment
opportunities along the corridor east of Federal Highway. --
Median Improvements represent the cost of median landscape improvements via 50-50
grants fi.om Palm Beach County. Under this program, the City assumes the maintenance
responsibility for the County roadway medians that are improved.
Staff is cognizant of the fact that the City may need to fund improvements along the FEC rail
corridor so that we can either minimize or eliminate train whistles. However, at this writing
our research is continuing and plans will be developed over the next year or so. We have not
included specific expenses at this time in the CIP.
America's Gateway to the Gulfstream
Conclusion
The City's five-year Capital Improvement Plan offers promise and challenge to the City. We believe
the plan represents a balance of important projects that have the capability of being accomplished in
the time span noted. Capital projects are subject to being impacted by land purchase timing, external
permit review and grant funding. In addition, we know that community priorities change making
something important today, less so tomorrow. Therefore we recommend that the CIP be used as a
project list for the first two years and a plan for the remaining three years and beyond. Focus by the
Commission should be on what you wish to accomplish in the next 24 months and what should be in
the planning pipeline thereafter.
Respectfully submitted by your CIP team,
Kurt Bressner
Dale Sugerman
Wilfi'ed Hawkins
Jeffrey Livergood
Diane Reese
CIP Overview 8-I 5-01
America's Gateway to the Gulfstream
X
O0
O~
0
~0
0
0
zzl~
OtU~
Memorandum
To~
From:
Date:
Re:
Kurt Bressner
Dale Sugerman
Quintus Greene
Wilham Bingham
Marshall Gage
Arthur Lee
Jim Cherof
Wayne
Segal
Wilfred J. Hawkins
Director of Administrative Services
April 18, 2000
Commission District CIP Meetings
Process Flow Chart
Attached please find the process flow chart for the Commission District Capital
Improvement Program (CIP) meetings to obtain request for capital projects from
the pubhc. Appropriate staff will attend the meetings to record the public input
and will follow-up with identified citizens from the meetings to fill out the CIP
Identification/Justification Form (IJF) that must be placed in the final CIP
document.
The district meetings will be held between May 1st and June 1, 2000.
Neighborhood/Community IJF submittals will be evaluated by the CIP
committee between June 2 and August 31, 2000. Thank you.
WJH:jc
Attachment
COMMISSION DISTRICT
CAPTTAL IMPROVEMENT PROGRAM MEETINGS
PROCESS FLOW CHART
Neighborhood Summit Meeting
Discuss role of Neighborhoods in CIP Development
April 24, 2000
Commission District
Meetings for Neighborhood QP Requests
May 1st- June 1, 2000
C]:P Committee Evaluation of Neighborhood L]F's
Deadline August 31, 2000
~ Building
DEPARTMENT OF DEVELOP
· Planning&Zoning · Neighborhood Services · Occupational Licenses · Community Redevelopment
Apd113, 2000
Dear Neighborhood Leader:.
On Monday, Apdl 24, 2000, from 6:30 - 8:30 p.m., the City of Boynton Beach will
host the quarterly Neighborhood Summit Group meeting. This meeting will take place
in the Library Program Room located in the City of Boynton Beach's Municipal
Library at 208 S. Seacrest Boulevard. The Neighborhood Summit is an opportunity
for neighborhood and homeowner associations, as well as other interested city
residents, to discuss common concerns and identify specific activities that can be
implemented through cooperative efforts between neighborhoods and the City. You
are encouraged to attend this meeting which will discuss, recommend and act on
issues that impact on our City's neighborhoods.
This will be a very important meeting in which there will be a discussion of the future
direction of the popular Neighborhood Assistance Program and review the
implementation of the Vision 20/20 plan. There will also be a short presentation
outlining some of the projects that have been funded and a discussion of the
proposed Council of Neighborhoods.
Finally, there wil be a bdef discussion of the role neighborhood organizations will play
in the City's Capital Improvement Planning (CIP) Program.
Please share this letter and the enclosed flyere with those you feel will be interested
in attending. If you can, please call 742-6028 before the end of the day on Friday,
^pril 21st, to let us know how many from your group will attend. Light refreshments
will be served.
Sincerely,
Dan DeCado
Neighborhood Project Specialist
XC:
Mayor and City Commissioners
Kurt Bressner, City Manager
Department Heads ,~ ~.O;J ~.c~ J~,'t~
J:!SHRDA TA ~CommunltyRDWelghborhood SpecialisttApnl Forum Ma#ing. doc
City of Boynton Beach · 100 East Boynton Beach BIvd., P.O. Box 310 · Boynton Beach, Florida 33425-0310
Phone: (56'1) 742-63S0 · www.ci.boynton-beach.fl.us
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The Capital Improvements Plan
By definition, a Capital Improvement is an item or project in the City's overall
annual budget which, because of its sizable cost and/or its extended period of
usefulness, falls outside of the normal operating budget of regular City
departments. The Capital Improvements Plan (CIP) is the long-range schedule of
capital projects that the City proposes to administer over a five-year pedod. The
CIP prioritizes these projects and identifies their estimated costs and sources of
funding.
Methodology
Capital projects are (generally) those over $50,000 that involve new and
expanded buildings and/or physical facilities, or the large-scale rehabilitation of
existing facilities. In addition, major pieces of equipment, such as fire engines,
which are expensive and have a relatively long period of usefulness, are also
considered capital costs.
Also included are the costs of land acquisition for public facilities and the
architectural and engineering costs related to public improvements. All other cost
items are considered part of the departmental operating budget.
To secure the required project data, a simple, one page, Project Report Form
has been developed to enable the various city departments requesting funding
for capital projects to provide detailed information on their current and projected
capital needs.
In an effort to insure that the citizens of the City of Boynton Beach have an
adequate opportunity to have direct input into the CIP process, a series of public
meetings are scheduled in each City Commission district. Members of the
general public, including both neighborhood residents and businesses, can
provide their recommendations for capital improvement projects.
Project Evaluation
Fifteen (15) criteria and a weighted rating system for the purpose of evaluating
proposed capital projects have been developed. These cdteria are applied to
each project in terms of whether the impact was positive or negative. The range
of positive or negative impacts is from +5 to -5. This impact factor is multiplied by
the weight of a given criterion to determine the score for those criteria.
II.
III.
IV.
V.
CAPITAL IMPROVEMENTS PLANNING
District 3 Meetinq Aqenda
Thursday, May 11, 2000
Congress Middle School Cafeteria
6:30 P.M.
Call to Order
Introduction by Commissioner Sherman
Presentation by Staff
Public Discussion
Adjournment
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to par'dcipate in and enjoy the benefits of a service, program, or activity conducted by the City. Ptease
contact Nancy Byme at 561-742-6372 at least twenty-four hours prior to the program or activity in order for the Ob/to
reasonably accommodate your request.
*Districts are roughly as follows:
Commission Districts
District I: Ronald Weiland, Vice Mayor
Gulfstream Boulevard to Woolbright Road;
District I1: Bruce Black, Commissioner
Boynton Beach Boulevard to Gateway Boulevard;
District II1: William A. Sherman, Mayor Pro Tern
Woolbright Road to Boynton Beach Boulevard;
District IV: Charlie Fisher, Commissioner
Gateway Boulevard to Hypoluxo Road.
Mayor: Gerald Broening
At Large (entire city).
Terms of Office
3/12/1999 to 3/2001
3/15/2000 to 3/2002
3/12/1999 to 3/2001
3/15/2000 to 3/2002
3/25/1999 to 3/2001
STORM DRAIN PROPOSAL
PALM BEACH LEISUREVILLE COMMUNITY
MAY 11, 2000
Meeting at Congress Middle School
RE: C.I.P. Proposal: Cost of replacing storm drains within the Leisureville Community
(See attached copies for backup data)
1. To clean & televise pipe within Palm Beach Leisurevitte based on unit pricing
A. Shenandoah Construction- $78,000
(One of two companies recommended by the City)
This will establish our priorities over a period of years
2. To repair or replace all storm drains throughout Leisureville as discussed and quoted by
Mr. Gordon Marshall, of Insituform Technologies, (also recommended by City)
This is a budget figure based on unit price by Insituform
A. $2,50t,280
Total amount, $2,579,280
Presented by:
Palm Beach Leisureville
Joe Balboni, Director
a '7 5- -
,/
Leisureville Storm Drain Systems
Sect #1: Dwgs Job #68-393 File. #2891-A -Shts I thru 3 =3 shts dtd Aug 1968
36
Pipe Sizes 42
25
125
30 33 27 24 24 18 18 15 Drain Inlets
36 36 30 24 30 18 24 18 typeE 12
180 80 30 80 80 110 30 25 typeC 5
325 140 35 90 60 Manholes 2
145 30 10 Headwa!ls
30 140 type I 3
total If. per_.secti.on
Total If= 150 680 390 65 170 150 110 3.0 25 1770
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Sect #2 - Dwgs Job #68-693 File #2891-L -Shts 1 thru 3 =3 shts dtd Nov 1969
30 24 21 18 15 15
27 24 21 18 15 Drainlnlets
35 95 70 25 45 type E 11
145 45 100 20 typeC 7
150 150 75 6O
25 Headwalls
75 type l 2
75
29
Pipe Sizes 36
150
total. If_ per section
Total If= _150 3_30 494 24.5 105 45 1_369
~~~~~~X~x~~~~~~~~~~~~X~x~x~x~~x~x~~~~~~~x~~~xx~x~~xxx~x~~~X~~x~xx~~~xx~x~xxxX~~X~Xx~xx~xXX
Sect #3.- Dwgs Job #69-82B File #TF:2891-W -Shts I thru 3 =3 sl~ts dtd Nov !969
Pipe Sizes
48 36 30 24 27 21 18 15
150 30 325 70 70 140 320 40 Drain lnlets
150 130 140 40 typeE 9
20 50 20 type C 10
230 20 60 type F 2
2O 40 4O
140 20 Headwal!s
20 type l 4
2O
total. If per section
Total If= 710 30 325 200 70 140 57_0 260 2305
XXXXxXXXXXXXXXXXXXXXXXxXxxXXXXxXXXxXXXXxXXXXXXXXXXXxXXxXXXXXXXXXXXxXxxxXXxxXXXXXXxxxXXxxxX
1 05/1 O~20OO
Sec_t .#,¢_..'_-.Leisure Lake Condo's
'Ewe.sets dwgs -. Job #69:24B.- File CT.F-2891-BB - Shts ¢1 thru ¢3= 3 shts dtd mar 69
" Job¢71-1075 -File ¢D-3174-005 - 1 sht only dtd Apr 71
60 30 21 24 Drain Inlets
300 110 90 30 type F 2
125 50 40 type E 2
150 20 30 type C 14
130 50 7O
110 20 Headwalls
140 type I 8
140
Pipe Sizes
total I~per section
Total If= 300 905 230 170 1605
~~~~~~XX~X~X~~~~~XX~~~~~~X~~~~~~X~~X~~XX~~~~~~~~~X~XX~~~~~X~~X~~X~X~X~~~~~~~~XXXX~~~~~Xx~~
Sect~ ~ U2 & U3 Condo,s
Dwgs ~ Job ¢7~2-1201 - File ¢ D-3174-039 - Shts ¢1 of#4 =4 shts dtd Aug 72
pipe .Sizes 15
3OO
190
23O
4O
21
3OO
check pipe CMP-?
check for existing?
Drain .Inlets
type C 6
Headwalls
type l
2
total If pet section_
Total If=- 760 300 1060
~xx~~~~XX~~~~~~~XX~~~~~~~~~~X~~~~~~~~X~~~~~~~~~~X~X~XXX~X~X~~X~~~~~~~~X~~~~~~~~X~~~~~X~~~~
Se_ct¢5 -Dwgs -Job ¢69-1011 - File#TF-2891JJ - Shts¢l of #4 = 4Shts dtd May. 69
36 30 27 24 21 18 15
180 100 225 110 30 118 30 Drain lnlets
80 194 350 190 80 135 typeF 1
40 40 160 145 40 typeE 5
95 250 30 110 30 type C 21
160 4O 30
40 30 30 Headwalls
94 30 85
50 Manholes
Pipe Sizes 48 42
130 270
170
Check Existing ?
Check Existing ?
Total If= 300 270 :395 5.84 225 994 220 553 380
total If_per section
3921
xxxxxx~xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx~xxxxxxxxxxxxxxxxxx~xxxxxxxxxxx~xxxxxxxxxxxxxxxx
2 05/10/2000
Sect #9_-_Dwgs - Job #7_1-1177 - File #D-3174-020.-. Shts #1 of#3: 3 shts dtd july 71
Pipe Sizes 42 36 30 27 24 21
280 4 75 120 75 105
55 140 30 115 75 30
115 150 145 55
120 30
5O
6O
18 15
115 30
30 75
30 35
35 120
7O 90
115 30
30 4O
110
3O
Drain Inlets
type E 9
type C 30
Headwalls Check Existing ?
Manholes Check Existing ?
total If pe[ section
Total If= 570 14_4 255 235 435 190 565 _420 2814
XXX~x~x~~~X~~~~X~~~~~~~x~~~XxxX~~XXx~X~xx~~~x~~~X~~~~XXX~X~X~x~~~~~~~x~xX~~~~~Xx~~~x~xXxxX
Sect #8 Dwgs -Job #72-11.56 - File #D-3174-035 dtd June 72
Note
Above dwgs are Soil Cert & Drainage Dwgs, I need Storm Drainage Dwgs.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Sect #6 - Do Not Have These Two Sections will have to be done in the field///
Sect #7 ~ Do Not Have These Two Sections will have to be done in the field///
Section #
total lin ft
1 1770
2 1369
3 2305
4 1605
4 1060
5 3921
6 2300
7 1800
8 1900
9 2814
2O844
Estimated
Estimated
Estimated
3 05/10/2000
('1 I'Y. >; !.\ i'L" & ZIP:
.I'~)t~ i_( )CATION;
j .~ .
C( ~,¥i?,'~N~\' ;x;.,~.¥]i:
I) ,\
TI i7
taft, critical inform~ Staff members say liac called
sing about 2,500 p4~ a meeting to discuss the split
~een spirited away in earlier this year. In April. they
mailed letters e:q~lahting the
tfients are In ma:r- change to 17,000 patients. 2,000
l Norton, medical a~- health mainmnance :)rganiza-
m .... ~ v; eiti- his lawsuit., fr~.m the Boynton Beach · the~-. Thursday out of a-~i~i~it~:L '~
ma'me mc,~ c, nang. e~l · Neither Ijac, Pet ,an nor their Delray Beach office in a ,pa-' same m~dieal nme~ ~7~' I
~n~ ..g?ara ~:eepmg attorney immediately returned don of the change But when h~,~ hi~-~'~,~f~,,~,.~ ~
· ~vnars more, say telephone c~lls~ Nemnan ancl his staffwere finally office. Ijac, eere~n°~'~'~ :'
allowed in ~:he building ~u,e_sday, contracting physicians, D~2
N¢~rton said, the files had disap, berg, continued~ to work acro~
peared.' ' Kaifeng Qian and Bruce Zuke[~-
Thursday she found the files the hall in Suite F-107.
back in the Boynton Beach office,
she said. Sbe was working to haul
tz wa~ a bi~ dra~, attrai:ting 15,000 to the north
~g Wednesday's opening night of SunFest.
dancing form ore r 20-feet hish, powered by a giant
;s up and down over the Real Yellow Pages Stage.
Boynton official
suggests formingl.
dist itt
new tax r
Pabn Beach Post.gtaff ~
BOYi~ON BEACH ~ Less
than two months into his first
two-year commission term,
Brace Black is suggesting the
kind of thing that m~kes for risky
reelection returns: more taxes.
In th~ first of fr~-town ha~'
merits, the District 2 commis,
sioner told a bout 30 i'esidents and'
city officials he*s ~ of some'
residents asking for extra police
patrols, better lighting and new
sidewalks when they pay little or
nothing in property taxes.
:' "Because of. (property) a.
sessments, and, exemptions,
some people aren't paying us
anything," Black said, referring
to the state's 825,000 homestead
exemption, which has the great-
est '_ml~,_pa~ on some of BoFnton.
Beach s aging retirement neigh-.
borhood~,~
In ~rtllage RoYale on the
Green, a retirement community~
off of Gateway Boulevard, a look
at 12 properties found 1999
property appraisals ranging fi.om
less than, $20,0~1 to about
8,32,000. That means the owner of
a Vd]age Royale property as,
sessed at 825,000 doesn't pay the
city any property taxes, assuming.
the $25,000exemption is applied.
A similar situation exists in Ster-
ling Village, another retirement
commullity.
Black has no'details yet on the
feasibility of a special tax district, .. where we've been."
but he's asked city staff to re- · shannon_colavecchio~pbpost.co(
search!~ issue'. 'Some residen~
at Thursda~! ~.ting actuall~
pay _~'~shar¢' ~or~.the
vices the dry ~ro~ideS~ Blacl
said, pointing out that police~ani
fire services, eat up 55 percent
the city's nearlY, ~J0 millioa-0i!
erating budget. "We want f~do
these things, but nob0dy want~
-Residents at. Thursday
workshop had long lists of wh~t
they want within the next re#
years, such as renovafinff Sa~
Sims Parl~, putting a clubhouse;
Boynton Terrace: apartment
building a, teen center
panding the downtown library.
~rhere~ arenY;enou~' c~n
puters there'for the studentS
longtime resident Eddie MiW, be
said, "They'mth,~ ~: the
homework -- riot j~st pla_~g.'
· Black ~ti~h~qJke to
old higl~ school buildin~'
OceanAvenue torff dowfi to mai
room forsuch an expansion--
idea likely:to' be'booeO by Ion
time residents with' a sentimeni
attachment to' the 73-year-0
b~diag.
~'here's a difference betwe¢
an old building and a historic
building,.] stressed Black, w~
livesa few blocks fi.om the hi~
schOOL. ~ltt~- Iwould like to s¢
that area de~16Ped into a cultu
al, historical place.. ;. Iwant to
forward, and I want to celebm~
II.
III.
IV.
¥.
CAPZTAL IF4PROVEMENTS PLANNING
District 2 Meetinq Aqenda
Thursday~ May 4~ 2000
United Way Building
Quantum Park
6:30 P.M.
Call to Order
Introduction by Commissioner Black
Presentation by Staff
Public Discussion
Adjournment
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please
contact Nancy Byrne at 561-742-6372 at least twenty-four hours prior to the program or activity in order for the City to
reasonably accommodate your request.
The Capital Improvements Plan
By definition, a Capital Improvement is an item or project in the City's overall
annual budget which, because of its sizable cost and/or its extended period of
usefulness, falls outside of the normal operating budget of regular City
departments. The Capital Improvements Plan (CIP) is the long-range schedule of
capital projects that the City proposes to administer over a five-year period. The
CIP prioritizes these projects and identifies their estimated costs and sources of
funding.
Methodology
Capital projects are (generally) those over $50,000 that involve new and
expanded buildings and/or physical facilities, or the large-scale rehabilitation of
existing facilities. In addition, major pieces of equipment, such as fire engines,
which are expensive and have a relatively long period of usefulness, are also
considered capital costs.
Also included are the costs of land acquisition for public facilities and the
architectural and engineering costs related to public improvements. All other cost
items are considered part of the departmental operating budget.
To secure the required project data, a simple, one page, Project Report Form
has been developed to enable the various city departments requesting funding
for capital projects to provide detailed information on their current and projected
capital needs.
In an effort to insure that the citizens of the City of Boynton Beach have an
adequate opportunity to have direct input into the CIP process, a series of public
meetings are scheduled in each City Commission district. Members of the
general public, including both neighborhood residents and businesses, can
provide their recommendations for capital improvement projects.
Project Evaluation
Fifteen (15)criteria and a weighted rating system for the purpose of evaluating
proposed capital projects have been developed. These criteria are applied to
each project in terms of whether the impact was positive or negative. The range
of positive or negative impacts is from +5 to -5. This impact factor is multiplied by
the weight of a given criterion to determine the score for those criteria.