Minutes 06-13-00 MINUTES OF THE CEMETERY BOARD MEETING
HELD IN THE WEST WING, CONFERENCE ROOM "C", CITY HALL
BOYNTON BEACH, FLORIDA ON JUNE 13, 2000 AT 7:00 P.M.
PRESENT ALSO PRESENT
Joan C. Kuehn, Vice Chair Glenda Hall, Parks Supervisor
Sue Kruse, Secretary Mark Aniki, Foreman, Parks
Tim Hensley
David Nyquist
Tereesa Padgett
Mack McCray, Alternate
ABSENT
Oris Walker, Chairman
I. CALL TO ORDER
As Chairman Walker was unable to attend the meeting due to illness, Vice Chair Kuehn
called the meeting to order at 7:00 P.M.
I1. ATTENDANCE
Ms. Kruse called the roll and it was declared that a quorum was present.
II1. ELECTION OF OFFICERS (TABLED)
IV. AGENDA APPROVAL
It was determined that the April 11, 2000 meeting minutes had been previously approved
so this item was struck from the agenda.
Motion
Mr. McCray moved that the agenda be approved as amended. Ms. Padgett seconded
the motion and it carried unanimously.
I1. APPROVAL OF MINUTES - MAY 9, 2000
Mr. McCray wished to make a change to the minutes of May 9, 2000 on page 3, sixth
paragraph to substitute the name Ms. Sara Williams where it said Ms. Annie Upshaw.
Ms. Padgett noted a typo on page 4 in the fourth paragraph where the word "or" should
be replaced with the word "of".
The Recording Secretary made the above changes to the original minutes.
MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA
June 13,2000
Motion
Mr. McCray made a motion to accept the minutes as amended. Ms. Padgett seconded
the motion that carried unanimously.
III. RECEIPT OF BALANCE SHEETS
Ms. Kruse distributed the Cemetery Trust Fund Statements for the month of April 2000.
Ms. Padgett said that the Board would have to rely on Ms. Kruse to see that the figures
were correct.
Motion
Ms. Padgett made a motion to accept the balance sheets and place them on file. Mr.
McCray seconded the motion that passed unanimously.
IV. RECEIPT OF SALES REPORTS
Ms. Kruse distributed the Cemetery Report of May 31, 2000, which contained the sales
of lots and crypts for the month of May.
Motion
Ms. Padgett made a motion to accept the sales reports and place them on file. Mr.
Hensley seconded the motion that carried unanimously.
V. UNFINISHED BUSINESS
A. Job Descriptions of Cemetery Workers (Tabled)
Ms. Kruse distributed a memorandum from the Director of Human Resources, Arthur
Lee, entitled Cemetery Workers JOb Descriptions, Memorandum No. 00-062.
Motion
Mr. Nyquist made a motion to leave this item on the table to give the Board members an
opportunity to read Mr. Lee's report. The motion was seconded by Mr. McCray and
passed unanimously.
B. Cemetery Expansion (Tabled)
On January 24, 2000 Ms. Kruse wrote to the Mayor and City Commission regarding this
subject, inquiring about the expansion of the Boynton Beach Memorial Park. To date,
Ms. Kruse has not received an answer. At the February 24, 2000 meeting, Chairman
Walker offered to contact the Water Department about the wells. He has been ill so has
not reported back to the Board. Also, the Utilities Director is in France for a month.
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA
June 13,2000
Mr. McCray felt that the issue should be resolved or at the least, a letter should be sent
to the Utilities Director so it would be the first thing in his mail on his return to work. Mr.
Nyquist believed a response from the City Commission was in order before the Board
investigated the matter any further. After discussion the Board decided to leave the item
tabled except that Ms. Kruse would write a letter to the Utilities Director regarding the
wells.
Motion
Mr. McCray made a motion to direct Ms. Kruse to write a letter to the Utilities Director
asking about the wells. The motion was seconded by Mr. Nyquist and carried
unanimously.
C. Marker Fee (Tabled)
Mr. Hensley was to check on charging for placing the markers and he did talk to Mr.
Menor at Lake Worth Monument but thought Mr. Menor was going to contact the City in
this regard. Mr. Hensley will check with him again. The item will remain on the table by
decision of the Board.
D. Memorial Monument for Unmarked Dead (Tabled)
Ms. Padgett wondered what would keep people in other sections from saying they also
need a marker? All of the members agreed that the marker would have to be clearly
designated as being for unknown, unmarked dead in the old, historical section only. The
Board decided to leave this item on the table.
E. Use of Mausoleum Chapel (Tabled)
The Assistant City Attorney Nicholas Igwe advised Ms. Kruse that he had written a letter
to Mr. Osborne to get his view but to date, had not received a response. The Board
decided to leave this item on the table.
F. Prices for Sara Simms Memorial Gardens Sign (Tabled)
Ms. Hall stated that the situation is much the same as it was at the last meeting. In
about six months the Street Department expects to have the capability of making larger
signs.
Ms. Kruse mentioned that she had included the backup for when Sara Simms Memorial
Gardens came into effect and the plat was dated July 1, 1959 and the name was
decided in 1957. The members said they did not receive this material in the meeting
packets. Ms. Kruse said she would include that with the next agenda.
Motion
Mr. McCray made a motion to table this item pending a full report from Ms. Hall and the
Staff. Mr. Nyquist seconded the motion and it passed unanimously.
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MEETING MINUTE's
CEMETERY BOARD
BOYNTON BEACH, FLORIDA
June 13,2000
G. Reports on Cemetery Areas Assigned to Members
Vice Chair Kuehn said the Old Section looked great. Tim Hensley said that Sara Simms
looked wonderful, Mr. McCray said that his section looked great. Mr. Nyquist said that
overall it looked terrific. Ms. Padgett said that the cemetery area looked good.
Motion
Mr. Nyquist made a motion directing Ms. Kruse to write individual letters to Mark Aniki,
Dave Shepaum, and Nancy Collet, commending them for the job they did on Memorial
Day and throughout the past year. He asked that copies go to the Human Resources
Department, the Mayor, Councilmen, and the City Manager. Ms. Padgett seconded the
motion and it passed unanimously.
H. Parks Report
Mr. Aniki distributed a report of work completed in May of 2000. He said that they had
acquired two new tents and that people liked them a lot better than the old ones. Mr.
Aniki asked the opinion of the Board as to what to do with the old green iron one.
Motion
Mr. Nyquist made a motion to allow Mr. Aniki to decide what to do with the old tent. Mr.
Hensley seconded the motion and it passed unanimously.
Ms. Hall said that the tree trimmers did six trees.
The garage doors were partially repaired but new parts had to be ordered for the panels
and railings. Parts are expected in about two weeks. They are changing the lock from
one side to the middle so both sides will be locked.
They removed the Norfolk pine in back of the building.
Mr. Aniki said they had gotten their cell phone and it was used on Saturday by Straghn
and Sons who called them to say they were leaving the funeral service in Lake Worth 10
minutes early.
I) Fence Bid Request
Ms. Kruse said she forwarded the information on this to all the Board members and that
the bid would be opened on the 27th of June.
Ms. Padgett asked Mr. Aniki if he had reviewed-lethe proposal and if it appeared to meet
the requirements? Mr. Aniki said he had reviewed it before it went out and it seemed to
be very detailed.
~Remove "it" - see minutes 7/11/00
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MEETING MINUTE~ '
CEMETERY BOARD
BOYNTON BEACH, FLORIDA
June 13,2000
VI. NEW BUSINESS
Request for Refund in the amount of $300 for lot 143A, Block W,
Boynton Beach Memorial Park for Sandra Hovan
Motion
Mr. Hensley moved to give Ms. Hovan a refund. Ms. Padgett seconded the motion that
carried unanimously.
B. Date for Walking Visit of Boynton Beach Memorial Park
Ms. Kruse explained that this was a request that Mr. Nyquist had called in to the City
Clerk's office and it was decided that the Board should decide on it. Ms. Kruse
explained that requests of this type should be made either through the Chairman or by
consensus of the Board.
Mr. Nyquist thought it would be nice for the Board members to get a look at the new
equipment. During the course of the discussion the idea of visiting Sara Simms came up
also.
Motion
Mr. McCray made a motion that the Board members meet at Sara Simms to review
conditions at that cemetery and move on to the Boynton Beach Memorial Park to see the
new equipment and landscaping. This trip will be made on the next meeting date of the
Board, June~l 1, 2000, at 6:00 P.M. Mr. Hensley seconded the motion that was passed
unanimously.
C. Cemetery Lot Sales to Residents
Vice Chair Kuehn asked the other Board members what they thought about the idea of
limiting burials in Boynton Beach Memorial Gardens to Boynton residents since there are
only about 1200 lots left?
After considerable discussion the consensus was that the cemetery should favor its
residents but allow non-residents to use the remaining spaces at a higher fee. Mr.
Nyquist wondered about raising the non-resident fee and asked the opinion of the other
members as to what that fee should be. It was decided that Ms. Kruse would research
the current lot prices of the private and corporate cemeteries in the area to see. what
they are charging and report back to the Board.
Ms. Kruse distributed a report with figures of lot sales from 1995 to the present to see if
the ratio of non-resident to resident sales had gone up. The net result was that sales of
lots to residents outnumbered the ones to non-residents by a very wide margin.
JULY- See
minutes 7/11
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MEETING MINUTES
CEMETERY BOARD
BOYNTON BEACH, FLORIDA
June 13,2000
X. OTHER
1) Mr. McCray expressed concern about the late fee issue. He said he had spoken
to Mr. Bressner who said he was waiting to present it to Sara Williams and her group.
Mr. McCray wanted to know if the resolution would still stand? Ms. Kruse said that it
was still in effect but in a "hold" mode. The City Manager has listed it on the last two City
Commission Agendas as a "Future Item". He has not assigned a date for discussion by
the City Commission of the policy.
2) Mr. Hensley wondered if the group had ever decided what to do about putting a
sign up on the side of the mausoleum that faces Woolbright Road? Various ideas were
discussed regarding a sign. Mr. McCray suggested that when the Board had their next
meeting at the cemetery that the group view the mausoleum and discuss it on the site.
All agreed that this would be a good idea.
3) Ms. Hall discussed the sidewalks and the bid for chattahoochie and as no
response was received from the first bid, it will be sent out again.
VIE ADJOURNMENT
There being no further business to come before the meeting, a motion was made by Mr.
McCray to adjourn the meeting at 7:50 P.M. The motion was seconded by Mr. Hensley
and passed unanimously.
Respectfully submitted,
Susan Collins
Recording Secretary
(one tape)
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