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Minutes 06-13-00 MINUTES OF THE CEMETERY BOARD MEETING HELD IN THE WEST WING, CONFERENCE ROOM "C", CITY HALL BOYNTON BEACH, FLORIDA ON JUNE 13, 2000 AT 7:00 P.M. PRESENT ALSO PRESENT Joan C. Kuehn, Vice Chair Glenda Hall, Parks Supervisor Sue Kruse, Secretary Mark Aniki, Foreman, Parks Tim Hensley David Nyquist Tereesa Padgett Mack McCray, Alternate ABSENT Oris Walker, Chairman I. CALL TO ORDER As Chairman Walker was unable to attend the meeting due to illness, Vice Chair Kuehn called the meeting to order at 7:00 P.M. I1. ATTENDANCE Ms. Kruse called the roll and it was declared that a quorum was present. II1. ELECTION OF OFFICERS (TABLED) IV. AGENDA APPROVAL It was determined that the April 11, 2000 meeting minutes had been previously approved so this item was struck from the agenda. Motion Mr. McCray moved that the agenda be approved as amended. Ms. Padgett seconded the motion and it carried unanimously. I1. APPROVAL OF MINUTES - MAY 9, 2000 Mr. McCray wished to make a change to the minutes of May 9, 2000 on page 3, sixth paragraph to substitute the name Ms. Sara Williams where it said Ms. Annie Upshaw. Ms. Padgett noted a typo on page 4 in the fourth paragraph where the word "or" should be replaced with the word "of". The Recording Secretary made the above changes to the original minutes. MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA June 13,2000 Motion Mr. McCray made a motion to accept the minutes as amended. Ms. Padgett seconded the motion that carried unanimously. III. RECEIPT OF BALANCE SHEETS Ms. Kruse distributed the Cemetery Trust Fund Statements for the month of April 2000. Ms. Padgett said that the Board would have to rely on Ms. Kruse to see that the figures were correct. Motion Ms. Padgett made a motion to accept the balance sheets and place them on file. Mr. McCray seconded the motion that passed unanimously. IV. RECEIPT OF SALES REPORTS Ms. Kruse distributed the Cemetery Report of May 31, 2000, which contained the sales of lots and crypts for the month of May. Motion Ms. Padgett made a motion to accept the sales reports and place them on file. Mr. Hensley seconded the motion that carried unanimously. V. UNFINISHED BUSINESS A. Job Descriptions of Cemetery Workers (Tabled) Ms. Kruse distributed a memorandum from the Director of Human Resources, Arthur Lee, entitled Cemetery Workers JOb Descriptions, Memorandum No. 00-062. Motion Mr. Nyquist made a motion to leave this item on the table to give the Board members an opportunity to read Mr. Lee's report. The motion was seconded by Mr. McCray and passed unanimously. B. Cemetery Expansion (Tabled) On January 24, 2000 Ms. Kruse wrote to the Mayor and City Commission regarding this subject, inquiring about the expansion of the Boynton Beach Memorial Park. To date, Ms. Kruse has not received an answer. At the February 24, 2000 meeting, Chairman Walker offered to contact the Water Department about the wells. He has been ill so has not reported back to the Board. Also, the Utilities Director is in France for a month. 2 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA June 13,2000 Mr. McCray felt that the issue should be resolved or at the least, a letter should be sent to the Utilities Director so it would be the first thing in his mail on his return to work. Mr. Nyquist believed a response from the City Commission was in order before the Board investigated the matter any further. After discussion the Board decided to leave the item tabled except that Ms. Kruse would write a letter to the Utilities Director regarding the wells. Motion Mr. McCray made a motion to direct Ms. Kruse to write a letter to the Utilities Director asking about the wells. The motion was seconded by Mr. Nyquist and carried unanimously. C. Marker Fee (Tabled) Mr. Hensley was to check on charging for placing the markers and he did talk to Mr. Menor at Lake Worth Monument but thought Mr. Menor was going to contact the City in this regard. Mr. Hensley will check with him again. The item will remain on the table by decision of the Board. D. Memorial Monument for Unmarked Dead (Tabled) Ms. Padgett wondered what would keep people in other sections from saying they also need a marker? All of the members agreed that the marker would have to be clearly designated as being for unknown, unmarked dead in the old, historical section only. The Board decided to leave this item on the table. E. Use of Mausoleum Chapel (Tabled) The Assistant City Attorney Nicholas Igwe advised Ms. Kruse that he had written a letter to Mr. Osborne to get his view but to date, had not received a response. The Board decided to leave this item on the table. F. Prices for Sara Simms Memorial Gardens Sign (Tabled) Ms. Hall stated that the situation is much the same as it was at the last meeting. In about six months the Street Department expects to have the capability of making larger signs. Ms. Kruse mentioned that she had included the backup for when Sara Simms Memorial Gardens came into effect and the plat was dated July 1, 1959 and the name was decided in 1957. The members said they did not receive this material in the meeting packets. Ms. Kruse said she would include that with the next agenda. Motion Mr. McCray made a motion to table this item pending a full report from Ms. Hall and the Staff. Mr. Nyquist seconded the motion and it passed unanimously. 3 MEETING MINUTE's CEMETERY BOARD BOYNTON BEACH, FLORIDA June 13,2000 G. Reports on Cemetery Areas Assigned to Members Vice Chair Kuehn said the Old Section looked great. Tim Hensley said that Sara Simms looked wonderful, Mr. McCray said that his section looked great. Mr. Nyquist said that overall it looked terrific. Ms. Padgett said that the cemetery area looked good. Motion Mr. Nyquist made a motion directing Ms. Kruse to write individual letters to Mark Aniki, Dave Shepaum, and Nancy Collet, commending them for the job they did on Memorial Day and throughout the past year. He asked that copies go to the Human Resources Department, the Mayor, Councilmen, and the City Manager. Ms. Padgett seconded the motion and it passed unanimously. H. Parks Report Mr. Aniki distributed a report of work completed in May of 2000. He said that they had acquired two new tents and that people liked them a lot better than the old ones. Mr. Aniki asked the opinion of the Board as to what to do with the old green iron one. Motion Mr. Nyquist made a motion to allow Mr. Aniki to decide what to do with the old tent. Mr. Hensley seconded the motion and it passed unanimously. Ms. Hall said that the tree trimmers did six trees. The garage doors were partially repaired but new parts had to be ordered for the panels and railings. Parts are expected in about two weeks. They are changing the lock from one side to the middle so both sides will be locked. They removed the Norfolk pine in back of the building. Mr. Aniki said they had gotten their cell phone and it was used on Saturday by Straghn and Sons who called them to say they were leaving the funeral service in Lake Worth 10 minutes early. I) Fence Bid Request Ms. Kruse said she forwarded the information on this to all the Board members and that the bid would be opened on the 27th of June. Ms. Padgett asked Mr. Aniki if he had reviewed-lethe proposal and if it appeared to meet the requirements? Mr. Aniki said he had reviewed it before it went out and it seemed to be very detailed. ~Remove "it" - see minutes 7/11/00 4 MEETING MINUTE~ ' CEMETERY BOARD BOYNTON BEACH, FLORIDA June 13,2000 VI. NEW BUSINESS Request for Refund in the amount of $300 for lot 143A, Block W, Boynton Beach Memorial Park for Sandra Hovan Motion Mr. Hensley moved to give Ms. Hovan a refund. Ms. Padgett seconded the motion that carried unanimously. B. Date for Walking Visit of Boynton Beach Memorial Park Ms. Kruse explained that this was a request that Mr. Nyquist had called in to the City Clerk's office and it was decided that the Board should decide on it. Ms. Kruse explained that requests of this type should be made either through the Chairman or by consensus of the Board. Mr. Nyquist thought it would be nice for the Board members to get a look at the new equipment. During the course of the discussion the idea of visiting Sara Simms came up also. Motion Mr. McCray made a motion that the Board members meet at Sara Simms to review conditions at that cemetery and move on to the Boynton Beach Memorial Park to see the new equipment and landscaping. This trip will be made on the next meeting date of the Board, June~l 1, 2000, at 6:00 P.M. Mr. Hensley seconded the motion that was passed unanimously. C. Cemetery Lot Sales to Residents Vice Chair Kuehn asked the other Board members what they thought about the idea of limiting burials in Boynton Beach Memorial Gardens to Boynton residents since there are only about 1200 lots left? After considerable discussion the consensus was that the cemetery should favor its residents but allow non-residents to use the remaining spaces at a higher fee. Mr. Nyquist wondered about raising the non-resident fee and asked the opinion of the other members as to what that fee should be. It was decided that Ms. Kruse would research the current lot prices of the private and corporate cemeteries in the area to see. what they are charging and report back to the Board. Ms. Kruse distributed a report with figures of lot sales from 1995 to the present to see if the ratio of non-resident to resident sales had gone up. The net result was that sales of lots to residents outnumbered the ones to non-residents by a very wide margin. JULY- See minutes 7/11 5 MEETING MINUTES CEMETERY BOARD BOYNTON BEACH, FLORIDA June 13,2000 X. OTHER 1) Mr. McCray expressed concern about the late fee issue. He said he had spoken to Mr. Bressner who said he was waiting to present it to Sara Williams and her group. Mr. McCray wanted to know if the resolution would still stand? Ms. Kruse said that it was still in effect but in a "hold" mode. The City Manager has listed it on the last two City Commission Agendas as a "Future Item". He has not assigned a date for discussion by the City Commission of the policy. 2) Mr. Hensley wondered if the group had ever decided what to do about putting a sign up on the side of the mausoleum that faces Woolbright Road? Various ideas were discussed regarding a sign. Mr. McCray suggested that when the Board had their next meeting at the cemetery that the group view the mausoleum and discuss it on the site. All agreed that this would be a good idea. 3) Ms. Hall discussed the sidewalks and the bid for chattahoochie and as no response was received from the first bid, it will be sent out again. VIE ADJOURNMENT There being no further business to come before the meeting, a motion was made by Mr. McCray to adjourn the meeting at 7:50 P.M. The motion was seconded by Mr. Hensley and passed unanimously. Respectfully submitted, Susan Collins Recording Secretary (one tape) 6