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Agenda 07-08-03
AGENT: OWNER: LOCATION: DESCRIPTION: New Site Plan Lawrence Justiz, The Related Group Boynton Beach, LTD TRG-Boynton Beach Ltd 743 NE First Avenue Request for conditional use/site plan approval for the construction of 11 three, (3) story townhouse units on 7.349 acres in the M/xed-Use High (MU-H) zoning d/strict. 1. PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: 2. PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Phillips industrial Park (NWSP 03-003) Pg.2090 John Phillips John Phillips Lots 4 and 5, West Industrial Avenue Request for site plan approval for a 14,480 square foot off/ce/warehouse building, 6 material storage bins, and related site improvements on a 1.43-acre lot in the M-1 Industrial zoning. district. A Paving Lady ('NWSP 03-008) pg. 3010 Thomas Potter Janice M. Riley-Potter 1000 W. Industrial Avenue Request for site plan approval for construction of a 12,480 square foot, industrial building, with related site improvements on a 1.44- acre lot in the M-1 Industrial zoning district. Director's Report: A. Updates Pg.3022 Page 2014 Any person who decides to appeal any decision of the Community Redevelopment Advisory Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furaish appropriate opporttm/ty to part/c/pate aurdliary aids and services where necessary to afford an individual with a disability an equal in and enjoy the benefits ora service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to accommodate your request. VIII. Old Business: Pg. 3026 A, Consideration of 457 Deferred Compensation Plan (Tabled) Pg. 3027 B. Consideration of Short Term Disability Plan Company (Tabled) Pg, 3030 New Business: Pg. 3032 A. Approval of Job Descriptions for Each Classification Pg. 3033 B, Consideration for Approval of Pay Plan Pg, 3048 C. Assignment of Employee's to Job Classifications Pg 3052 i D. Employee Compensation Pg,3053 E, Consideration for Approval of CRA Executive Director Contract and Annual Review Pg.3056 F, Consideration of Fa(;ade Grant for Fred and Joe Pg,3079 G. Consideration of Payment to High Ridge Properties for Fa~;ade Grant Reimbursement Pg.3161 H. Recommendation from Competitive Selection Committee for Outside Audit Proposal ~'%1~) Pg.3178 ~,~'~J~f I. Consideration of Sole Source Contract for CRA Design Guidelines to be incorporated in t ~~the new Land Development Regulations (LDR) of the City of Boynton Beach and Boynton Beach Boulevard District Redevelopment Plan. Pg, 3180 Consideration of CRA Advertising in the Chamber of Commerce Magazine "Guide to Greater Boynton Beach. Pg3211 X. Other Items: Pg. 3212 X~'. Adjournment. Page 2015 Any person who decides to appeal any decision of the Community Redevelopment Advisory Board with respect to any matter :onsidered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. IV. Consent Agenda. Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 2016 The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchin.qon at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, 3UNE 10, 2003 AT 6:30 P.M. Present Larry Finkelstein, Chairman Alexander DeMarco Don Fenton Jeanne Heavilin, Vice Chair Henderson Tillman Doug Hutchinson, CRA Director Lindsey Payne, Board Attorney Absent ]os~ Aguila Michelle Hoyland I. Call to Order Chairman Finkelstein called the meeting to order at 6:30 p.m. II. Roll Call The Recording Secretary called the roll. A quorum was present. III. Agenda Approval Item VIII. (A) was moved up to just after Vi Public Audience. The Board decided to table New Business ]:rems C & D until the next Board meeting. Motion Vice Chair Heavilin moved to accept the agenda, as amended, and to table New Business Items C & D until the next CRA meeting, seconded by Mr. Fenton, and unanimously carried. IV. Consent Agenda Approval of Minutes from May 13, 2003 and May 15, 2003 Financial Report HR Manual Motion Hr. Tillman moved to approve the Consent Agenda seconded the motion that carried unanimously. 2017 as presented. Mr. DeMarco Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida 3une 10, 2003 VTTI. Old Business (heard out of order) A. Consideration of Design/Build Contract with Burkhardt Construction for the Boynton Beach Boulevard Promenade, and RiverWalk Kimley-Horn & Extension, the Mr. Hutchinson explained 'that consistent with Board direction at the May 13 meeting, Mr. Aguila, along with legal staff and Mr. Dennis Haines of Burkhardt Construction, had restructured the contract and arrived at a mutual agreement about the attachments and exhibits. Chair Finkelstein stated that other than a few grammatical comments, he approved it. The contractor was present if the Board had any questions but there were none, Motion Mr. DeMarco moved to approve the Design/Build Contract with Kimley-Horn & Burkhardt Construction for the Boynton Beach Boulevard Extension, the Promenade, and RiverWalk. Mr. Tillman seconded the motion that carried unanimously. V. Public Audience Chair Finkelstein asked whether anyone in the audience wished to speak on any matter that was not on the agenda. Mr. Ed Harris wished to speak about Boynton Hills but deferred his comments for the Public Hearing portion of the meeting. No one else wished to speak so Chair Finkelstein closed the Public Audience. VI. Public Hearing Assistant City Attorney Lindsey Payne administered an oath to all persons who planned to testify at the meeting. New Business Abandonment Project: Agent: Owner: Location: Description: DiLorenzo Abandonment (ABAN 03-002) Beril Kruger, Planning & Zoning Consultants Nicholas and Carmela DiLorenzo 902 North Federal Highway Request for abandonment of the 20-foot wide Alley lying east of and adjacent to Lots 24, 25, and 26, in Block 4, Lake Addition to Boynton, and the replacement with a utility easement. 2018 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 Mr. Maxime Ducoste, Planner, reviewed the staff report. Staff's recommendation was to approve the request for abandonment since the alley has no further public purpose. CHAIR FINKELSTEIN OPENED THE PUBLIC AUDIENCE AND CLOSED IT WHEN NO ONE ~D(PRESSED A DESIRE TO SPEAK ON THE SUBJEC'K Mr. DuCoste confirmed that the Planning Division had not received any negative comments or complaints from the adjacent property owners. Motion Mr. Tillman moved to approve the request for abandonment of an alley as described (ABAN 03-002) for Nicholas and Carmela DiLorenzo. Mr. DeMarco seconded the motion that carried unanimously. B. Zoning Code Variance Project: Agent: Owner: Location: Description: Boynton Hills (ZNCV 03-005) 3ohn Shell, VP Construction Habitats for Humanity N.W. 3rd Court Request for relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5.D.2.a, requiring a minimum lot area of 7,500 square feet to allow a variance of 3,121 square feet, resulting in a lot area of 4,379 square feet within the R-I-A single family zoning district. Request for relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5.D.2.a, requiring a twenty- five (25) foot rear yard setback to allow a 17.5 foot variance, resulting in a 7.5 foot rear yard setback within the R-i-A single family zoning district. Mr. Maxime Ducoste, Planner, reviewed the staff report covering the three requests: 1) to reduce the lot area from 7,500 square feet to 4,379 square feet, 2) reduce front yard setback from 25 to 20 feet, and 3) reduce rear yard setback to 12.5 feet Boynton Hills was platted under a radial/diagonal pattern as opposed to the more usual gridiron pattern seen today and caused a number of lots to be substandard by today's standards. In 1975, the City adopted new zoning regulations that caused many parcels 2019 3 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 to become legally non-conforming, including this one. Based on staff's analysis of the project, staff determined that a hardship exists, that the request would not be injurious to the area or detrimental to the public welfare, and that the variances requested are the minimum necessary to make possible the reasonable use of the land. Staff felt that it was in the community's best interest to grant the variances to facilitate affordable housing. CHAIR FINKELSTEIN OPENED THE PUBLIC AUDIENCE. Ed Harris, 212 N.W. 12th Avenue,. Boynton Beach, stated that he had been a resident of Boynton Beach for 53 years and was concerned about the effect of this project on his property. CHAIR FINKELSTEIN CLOSED THE PUBLIC AUDIENCE. Mr. Ducoste stated that the variances in question were for front and rear yard setbacks and that the side setbacks that abut Mr. Harris' property would remain at 7.5 feet on each side and would not, therefore, have any effect at all on Hr. Harris' property. Tn response to questions, Mr. Ducoste related that the Planning Division had not received any complaints from the adjoining property owners. Mr. Charles Fix, a volunteer representative for Habitats for Humanity, stated that he had tried to purchase Hr. Harris' lot and another 25-foot wide lot owned by the Boca Raton Community Hospital, but was not able to do so. The Habitats for Humanity philosophy is to provide affordable housing for first-time buyers in the $50-60K range and they have done this successfully in Boynton Beach as well as Boca Raton and Delray Beach. The people who live in their houses are contributing members of the community who are thankful to have the houses and tend to keep them in good repair and appearance. Habitats for Humanity homes are 1200 square feet in size. Mr. Fix agreed with staff that there was no way to assemble property in this area to come up ?ith a "buildable' lot. Vice Chair Heavilin and Mr. DeMarco held the same view, but Mr. Tillman, Mr. Fenton, and Chair Finkelstein believed that this house would not be an enhancement to the area and would encourage substandard development, something they were disinclined to do. Vice Chair Heavilin stated that she preferred good, new infill housing to littered, overgrown lots. Mr. Tillman wanted to see quality housing for all neighborhoods in the City and did not want to have the City be a party to substandard conditions. He felt that this would eventually bring property values down. Chair Finkelstein felt that a two-story home with more square footage and a garage would be preferable and more compatible with the other homes in the area, most of which are on larger lots. He preferred upgradeS to just filling empty lots. 2020 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 Motion Vice Chair Heavilin moved to approve the variances as requested by Habitats for Humanity at N.W. 3rd Court. Mr. DeMarco seconded the motion that failed 2-3, Chair Finkelstein, Mr. Fenton and Mr. Tillman dissenting. Chair Finkelstein advised Mr. Fix that the Board's recommendation would be forwarded to the City Commission, who would make the final decision on the matter. VTI. Director's Report A. Updates Mr, Hutchinson advised that he would be meeting on the next day with the Development Director and the City Manager to discuss the overlay issue and directions. Responses have been received to the Letters of Interest sent out to obtain the services of a graphics.designer and Web services and all bids were under the $10K threshold previously established. Chair Finkelstein will review the responses and hoped to at least begin Phase I during the budget year. VI:]:I, Old Business A. Design/Build Contract with Construction (Considered earlier in meeting.) Kimley-Horn & Burkhardt B. Consideration of Fa~;ade Grant for Boynton Boundless, LLC. Mr. Hutchinson stated that Boynton Boundless had applied for a $15,000 reimbursement grant to renovate the property at 209-211 North Seacrest Boulevard. Since the project was first presented to the Board, the applicants have made quite a few changes, including verifying that the items up for match are applicable to the grant application. They restructured the project, rebid it, and redefined it. Michael W~iner spoke on behalf of the applicant, stated that he was proud to be a part owner in the project, and introduced the architect, Mr..lames Barretta. Mr..lames Barretta, 74 Baytree Lane, Boynton Beach, stated that they had created an extensive paved area with Old Chicago-style brick along the sidewalk and in front of the building and a ramp system to accommodate handicapped access. They completely redesigned the fa~;ade on the west and south sides of the building and on the other two fac;ades they created windows, removed unused electrical devices, added landscaping and resurfaced the parking lot. Mr. Barretta displayed drawings for the Board's review and comment. 2021 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 Mri Fenton asked if some of the work had already been done and Mr. Barretta replied that some interior demolition had been started. Mr. DeMarco inquired whether the square footage of the building would remain the same and the response was that it would and that they were only renovating the interior of the southern half of the building. There will be fourteen parking spaces. Motion Mr. Fenton moved to approve the application for a Fac;ade Grant to Boynton Boundless, LLC, as presented. Vice Chair Heavilin seconded the motion that carried unanimously. IX. New Business Consideration of Boynton Beach Police Department Proposal for Police Issues Facing the Central Business District. Police Chief Marshall Gage addressed the CRA Board on the topic of providing services to the CRA area. Since the area is growing and being developed, the need for services has increased and will increase even further in the future. The Police Department constantly receives requests for additional services that it does not have the resources to provide. While Chief Gage's Department will continue to provide basic services for the area, in order to provide the level of service that the growing area calls for, he will need the CRA to consider funding for additional officers. Chief Gage provided three proposals for the Board's awareness and consideration. Proposal One - Zone Three - Heart of Boynton The Police Department has plans to adjust staffing levels in this zone from two officers to one, due at least in part to a downward trend in crime for the area. if the CRA wishes to enhance the coverage in this zone, Chief Gage is asking that the CRA providing funding for 4 of the 5 officers required to enhance the Police presence in this zone. This level of coverage would allow for around-the-clock service. The total annual cost for four additional officers to be deployed exclusively to Zone Three would be $270,457.':' Proposal Two - Redeployment of a Bicycle Squad Chief Gage explained that when the bicycle squad was in service prior to 1997, the units that were concentrated in the general area of the CRA district realized a slightly higher success rate than those in other zones. Recently, the community has demonstrated an increased interest in resuming the bicycle patrols. Consistent with CRA efforts to revitalize the Heart of Boynton and the downtown and marina districts, the Department would again deploy a community patrol, bicycle squad in the CRA area. Five officers and one sergeant would be assigned exclusively to patrol designated areas 2022 6 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 within the CRA based on current crime trends, community/business concerns, and special events. The hours would be flexible and the assignments permanent. Chief Gage proposed that the CRA provide funding for six bicycle patrol officers and the required equipment. The total yearly cost of deploying five bicycle patrol officers and one sergeant exclusively in the CRA would be $363,112. Proposal Three - Foot and/or Bicycle Patrol in the CRA District Twenty-four hour foot patrol coverage for the downtown and marina districts would facilitate a police presence during times of peak pedestrian and vehicular traffic and nighttime security for businesses and residents. Chief Gage stated that foot patrol officers provide a positive perception of safety and the severity of the crime problem in a given area. Developers, business owners, and potential business owners have expressed a desire to see officers on foot in the soon-to-be-redeveloped downtown and marina districts. The total annual cost of five additional officers for assignment exclusively to the downtown and marina districts would be $293,615. Board Discussion Mr. Hutchinson stated that the City was soon to have a major construction site and that it would not be good for people to just wander around in it. Also, parking will change and there will be many people who will be out and about at all times of the day and night. There have been incidents already and the need is at hand. He wants to work with the Police Department to maximize safety in the CRA, downtown and marina districts. Chief Gage reiterated that his Department would continue to provide basic services in the area, but he thought that the plans for growth called for more than he could provide with his own budget. Chair Finkelstein noted that the tax income comes to the CRA and not the City and, therefore, the monies that are available for these services reside with the CRA. Mr. DeMa,r, co was glad to hear talk of something that he had been saying since he got on the CRA Board - ample parking and police protection. Mr. Tillman agreed that this was a matter that deserved the CRA's immediate attention and called for early and visible action. Chair Finkelstein also thought that a visible presence would be important to the success of the marina and downtown districts. Chief Gage stated that he could not provide that visibility at the present time because his officers had to be in their cars so they could be deployed to calls in other parts of the zone. 2023 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2003 Mr. Hutchinson stated that staff would continue to work with the Police Department to come to an agreement on the issue of public safety in the CRA area. It is possible that there will be a blend of services and that 24/7 would not be needed in all areas. For example, on Monday mornings in the marina area, there would not be much need for service. Mr. Hutchinson thanked Chief Gage for coming to the Board to discuss the matter. B. Consideration of Committee for Outside Audit Chair Finkelstein referred to Ms. Vielhauer's memo with recommendations for the Competitive Selection Committee to review the RFPs for Outside Audit. I~lotion Vice Chair Heavilin moved to approve staff's recommendations for the members of the Competitive Selection Committee: Don Fenton, Scott Sander, and Susan Vielhauer. Mr. Tillman seconded the motion that carried unanimously. C. Consideration of Deferred Compensation Plan Company (:Tabled) D. Consideration of Short Term Disability Plan Company (Tabled) X. Adjournment Since there was no further business before the Board, the meeting was duly adjourned at 7:44 p.m. Respectfully submitted, :Susan Collins Recording Secretary (061103) 2024 MINUTES OF THE COMMUNZTY REDEVELOPMENT AGENCY WORKSHOP HELD IN CONFERENCE ROOM OF CRA OFF]'CE 129 EAST OCEAN AVENUE, ROOM 107, BOYNTON BEACH, FLORIDA ON MONDAYf 3UNE 2, 2003 AT 6:30 P.M. PRESENT Larry Finkelstein, Chairman .~eanne Heavilin, Vice Chair Jos6 Aguila Alexander DeMarco Don Fenton Also Present Art Lee, Human Resources Director, City of Boynton Beach Absent Lindsey Payne, Board Attorney Susan Vielhauer, Controller Annette Gray. Administrative Assistant Michelle Hoyland Henderson Tillman I. Call to Order Chair Finkelstein called the workshop to order at 6:30 p.m. :It was noted that Mr. Hutchinson would not be able to attend due to illness. II, Human Resource Manual Discussion Art Lee, Human Resources Director at the City of Boynton Beach, came to the meeting to answer questions about the City's policies. Chair Finkelstein referred to a list pertaining to the contract employees of the City that he had been given at the time the Director was hired. This list referred to the City's policies pertaining to health insurance, probation, the vision discount plan, dental, pension, retirement, deferred compensation, term life insurance, sick leave, and vacation. Tn response to a question from Chair Finkelstein, Mr. Lee indicated that some of the contract employees were in the City's Pension Plan and some were not. Some were in the Deferred Compensation program and some were in both plans. For contract and regular employees, the pension starts immediately upon employment, with full vesting in five years. The employee contributes to his or her pension per pay period and the City makes a contribution sufficient to keep the plan actuarially sound. Persons leaving before being fully vested only get back the contributions they have made. 2025 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 The City provides 6 days of vacation the first year, 12 days the second through fourth years, 15 days the fifth through the ninth years, 17 days the tenth through the nineteenth years, and 20 days after twenty years. Vacation can be accrued up to a maximum of two years. There is no ceiling on sick time accrual. In all cases, contract employees might have higher amounts of either. When an employee leaves the organization, he or she is entitled to 100% of the employee's contribution to the pension. The refund of any amount contributed by the City depends on the person's vesting status and early or normal retirement date. The employee is entitled to 100% of unused vacation. Tn some cases, depending on when an individual was hired and what the policy was at that time, the employee might be eligible to receive a percentage of unused sick leave also. Chair Finkelstein commented that the Board had determined that any workweek less than 40 hours would be considered part time. Mr. Lee indicated that the City hired temporary employees during the summer for a maximum of 35 hours and that this was considered part-time. No benefits are given to part-time employees. Mr. Lee commented that the City's General Employee Long-term Disability program is packaged with the life insurance and is paid by the City. Both programs begin on the commencement of employment. The City now offers several plans through AFLAC, including a short-term disability program, and these offerings are at the employee's expense. Mr. Lee left the meeting at this point and the Board thanked him for his time and interest. The Board considered revisions to the Human Resources Policies & Procedures Manual, alternating between the current revision of the Manual and the version with staff's revisions. Section 4-0, "Definitions" "Classificat. ion"- Delete. Add D. "Classification Plan" as submitted in the staff revisions. "Appeal" - "Appeal" shall mean a request for review by the CRA Executive Director or his designee or the CRA Board. "Demotion"- is acceptable as it stands, Ms. Vielhauer mentioned that she had changed the title and references to the Manual throughout to "Human Resources Policies & Procedures Manual." 2026 2 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 "Employment Contract" - end sentence at "...employment terms." Delete part that mentions reference to the Human Resource Policies & Procedures Manual. "Grievance" - Do not add "informal." "Part Time,' - will now read: "Appointment to a position that usually requires a working schedule less than forty work hours per week. "Immediate Family"- Grandparent and grandchild will be included. "Pay Plan" - The second sentence will now read: "A formal schedule of minimum, midpoint, and maximum pay ranges for all job classifications..." "Relative"- Remove cousin, grandparent, and grandchild. This relates to Section 2-6 "Employment of Relatives (Nepotism)" and Section 6-4 "Compassionate Leave." Incorporate "Relative" into "Immediate Family" definition. Replace throughout the document the word "relative" and replace with "immediate family." All items in red on draft page 4 will be incorporated into the manual with any exceptions as noted above. In Section 1-5 "Human Resources Administration," Item C shall read: "Approve appointments and removals for positions that require an employment contract" (in reference to Board duties.) Remove reference to delegation in (C). The CRA Executive Director is the responsible party, regardless of how he gets the job done. Change the CRA Executive Director or designee to read "The CRA Executive Director: .... " A global change will be done throughout the manual to change CRA Executive Director or Designee to read CRA Executive Director, except in the Grievance section where it might be appropriate to include someone other than the CRA Executive Director. The item referring to job descriptions, "K'; as suggested by staff will be changed to read: Prepare and recommend to the CRA Board job descriptions and amendments to existing job descriptions as needed. The reference to .lob Descriptions in 2-10 will be deleted. Section 2-1, "Equal Opportunity" - This section will be left as in the original version that includes Purpose and Provisions. Ms. Vielhauer stated that there was nothing that said that this Manual could be cited in a contract. Chair Finkelstein responded that it did not have to say that in the manual, but in the contract. Ns. Vielhauer wanted to make certain that contract employees 2027 3 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 could use this manual and Chair Finkelstein said that they could, as long as the provision was in the contract. Section 2-7, "Recommendation for Employment" Change to read, "...salary between the minimum and the midpoint of the position's pay range, the written justification to the file must be included in the employee's employment records. If the CRA Director proposes a salary exceeding the midpoint of the position's pay range, the matter must go to the Board." Section 3-2 "Performance Evaluations," A. "General Provisions" - Delete "prepared" and substitute "form" in third line. Section 3-3 "Harassment" - The term "or designee" will be added throughout the Harassment sections. In A. and B. in the Complaint Procedure section, the words following disciplinary action will be stricken. In the next to the last sentence in A. and B., "or Board designee" should follow "...shall notify the CRA Director..." In Reporting an Incident of Harassment, second paragraph, "...If you receive information," should be changed to" .... If an individual receives information..." Also in same paragraph, strike the word "All" in fourth line and begin sentence with "Employees shall not discuss..." Make sure that "or designee" follows CRA Executive Director in this paragraph. Section 3-4 - "Formal Grievances" - The section dealing with arbitration is stricken. A sentence will be added stating that demotions can be further appealed to the CRA Board (following a negative finding by the CRA Director) and such decision will be final. Purpose and policy were mentioned in some places and policy and purpose elsewhere. This will be edited to be consistent. Section 3-5 - "Personnel Actions" - The Board agreed with the red-lined version. Tf the staff version were to be used, it would be acceptable as long as it said the same thing. Chair Finkelstein was not in favor of the staff re-write on Section 3-6 Code of Conduct and Disciplinary Provisions and preferred the original version. Ms. Vielhauer believes and the Board agreed that if a verbal warning were to be given, there should be a counseling form and a plan of action. The Board was unsure whether they had a Mission Statement. After some investigation, it appears that the Board has Goals and Objectives, but not a Mission Statement. It was 2028 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 agreed that a Mission Statement should be created and adopted as soon as possible. Ns. Payne stated that this should be adopted informally. Section 3-6, "Code of Conduct and Disciplinary Provisions" - "mission statement and values" will be replaced by "goals and objectives." Mr. Aguila felt that all personnel actions should be subject to appeal to the Board, regardless of whether they were a result of misconduct or performance. A reference to that effect will be added to this section. The pertinent sentence will now read: "The employee shall have access to an appeal process." Tn Section E, "Dismissal" part 3., strike "...and the fact that the decision of the CRA Executive Director shall be final." End the sentence at "...upon by the CRA Executive Director." In Section 4-1 "Classification Provisions," Ms. Payne suggested deleting the last sentence that begins with "Two or more..." In Section 4-2, "Pay Provisions'; it will now say: "The pay plan shall include schedules of pay for each title. Mr. Lee's assistance will be sought to make this section clear and correct. It was thought that the Tables of basic pay rates could probably come out. In Section 4-3, "A. Hours of Work," "as a public employer" will be stricken and "overtime" will be replaced with "additional hours." Section 4-3, "B. Overtime," shall read: "The established work week is Wednesday 12:00 a.m. through Tuesday, :[1:59 p.m." Ns. Vielhauer's comments about job descriptions included a need to identify an employee's status regarding exempt or non-exempt in the job description. The BOard decided to work on the job descriptions at another time. In section 5-1, "Outside Employment'; "or designee" will not be included. This contradicts the earlier statement that it would be changed throughout the document to say "or designee," but the Board agreed that there were a few instances in which it should not be included and that this was one of them. Section 5-4, "Political Activity," change CSA to CRA. In Section 5-5, "Resignation," this will be added: "At the end of the third day, the CRA shall send to the employee's last known address a notification that the individual has abandoned his or her job and voluntarily resigned." 2029 5 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 Tn Section 6-1, "Annual Leave," "Annual" will be replaced with "Vacation." Staff recommended two weeks of vacation during the first year. There were three vacation plans for consideration and the consultant recommended the third option as being most closely aligned with the competing labor market in the public sector. At a previous workshop, the Board had decided to adopt a schedule for vacation as follows: first year - 5 days; second year, 10 days; third year 15 days; and fourth year, 20 days. This corresponds to the first option in the consultant's suggestions and the Board agreed to adopt this as the CRA vacation policy. Ms. Vielhauer pointed out that the CRA accrues time from the date of hire after probationary period and not from January 1 and the manual will be changed to reflect this. An employee may not accrue more than the most recent two years. The accrual for sick leave is 8 hours a month or 12 days a year. All agreed to limit sick time accumulation to 60 working days. The long-term disability issue will affect this. Ms. Vielhauer stated that it was difficult to get quotes for such a small group of people. In Section 6-3, "Holidays," Veterans Day, Ms. Payne suggested having a "B" under Vacation stating that there was one floating day that did not accumulate and must be taken during the calendar year. In Section 6-4, "Compassionate Leave," the words "up to" will precede five working days in the first sentence. The words after immediate family will be stricken up to "Under extreme circumstances..." In Section 6-5, "3ury Duty," Mr. Aguila questioned the return of monies to the CRA for service on the jury or as a witness related to CRA business. Ms. Payne stated that this was a common practice so that people would not get double pay. Section 6-7, "Short Term Disability" - Ms. Vielhauer is in the process of getting three quotes. Ns. Vielhauer was requested to try to link the short-term disability to the life insurahce in a package format. Hr. Fenton asked for $25K in life insurance. She will also try to get an option for additional term insurance. Section 6-8, "Long Term Disability" - The CRA will make this available at the employee's cost. In Section 6-9, "Leave Without Pay" - This leave shall not exceed a period of 60 days. The employee may not be employed elsewhere during a leave. 2030 6 Meeting Minutes CRA Workshop Boynton Beach, Florida June 2,2003 In Section 6-10, "Medical and Dental Insurance"- It was agreed that the insurance offered would be comparable in quality to that being offered by the City, understanding that it would cost more for a small organization. The benefit is for full time regular employees and not contract employees, unless the contract includes it. Individual provisions of the CRA Manual might apply to the Director, for example, but his or her contract would have to contain specific references to Section 6-10 and 6-11 for those sections to be applicable in his case. Tn Section 6-11, "Retirement," Ms. Payne stated that the City's Pension Plan was by Ordinance. Ms. Vielhauer offered to have the representatives of the various Pension Plans come to the Board with a presentation. Ms. Vielhauer believed that she had three quotes, even though one of them was a "no quote," and Ms. Payne advised that she would need to get another, viable quote. The Board agreed that there should be a probationary period of 90 days and that benefits would begin after successful completion of the probationary period. The details of the various quotes were discussed. They agreed to a format of 5% matching, 90 days probation, 20% pension accrual a year, and 5 years for full vesting. The Board requested that the manual be brought before them at their next meeting, on 3une 10. The item can be put under the Consent Agenda, with the exception of the Pension Plan, assuming all the agreed-to changes were made. If the Pension quotes are received, that item can be put on under New Business at that meeting. The Board did not think it was necessary to hire a person for Events but did agree that an Assistant Director and Secretary should be brought on board as soon as possible. Ms. Vielhauer will send out .]ob Descriptions to the Board members including the original ones and another with comments in red. Ms. Payne commented that Mr. Hutchinson might wish to make changes in his contract that reflect these benefits and bring it to the Board for approval. III. Adjournment The meeting was duly adjourned at 10:00 p.m. Susan Collins Recording Secretary (060303) 2031 7 MZNUTES OF THE COMMUNITY REDEVELOPMENT AGENCY WORKSHOP HELD i'N THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORJ:DA ON MONDAY, 3UNE 26, 2003 AT 6:30 P.M. PRESENT Larry Finkelstein, Chairman Jeanne Heavilin, Vice Chair Jos~ Aguila Alexander DeMarco Henderson Tillman ABSENT Lindsey Payne, Board Attorney Mike Rumpf, Planning & Zoning Director Dick Hudson, Senior Planner Margelly Beltan, Urban Designer/Planner Susan Vielhauer. CRA Controller Don Fenton Michelle Hoyland ALSO PRESENT Mr. David Zimet, newly appointed director of the Boynton Beach Faith-Based Community Development Corporation, was in attendance. Dan DeCarlo, Neighborhood Project Specialist, was also present. Call to Order Chair Finkelstein called the workshop to order at 6:02 p.m. The Recording Secretary called the roll. 2. Workshop :L) LDR Rewrite Format Dick Hudson, Senior Planner, introduced Ms. Jody Rivers, Senior Project Manager with the RMPK Group, and Attorney John McPherson, also with the RMPK Group. Mr. Hudson explained that staff had been working with The RMPK Group to rewrite the Land Development Regulations (LDR). The Board provided its input at a previous workshop and was given a copy of the proposed format to review. The purpose of today's meeting was to gain the Board's input on the final draft of the Code framework and organizational format. 3ody Rivers, Senior Project Manager with The RMPK Group, explained that before they could proceed with the actual rewriting of the LDR, the format had to be 2032 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 approved and finalized. The major complaint aboUt the current Code is its lack of organization and the difficulties experienced when trying to find something in it. Ms. Rivers gave a detailed description of the table of contents and explained how they had incorporated parts of the Model Land Development Code (written by their firm in 1989), and the comments of all those who had provided input to it: the City Commission, the Planning & Development Board, the CRA, the Chamber of Commerce, the neighborhoods, and various planners and developers. The combined comments of all parties and the efforts of RMPK coalesced into the proposed format being presented to the Board at this meeting. Changes will be made according to comments that have been received and will be presented for approval at a later date. The Land Development Regulations Rewrite (Code Framework and Organizational Format) document is on file in the City Clerk's Office. Attorney McPherson pointed out that on Page 14, Urban Design Guidelines, there would be different guidelines for height, massing, open space, and so forth for each district in the redevelopment area. Chapter :[2 will be a Procedural one and will show exactly what steps need to be taken for various submittals. It "walks" a person through the entire process from start to finish. Turnaround and review times will be included as well. A brief question and answer session followed. Mr. Tillman wanted to be sure that non-conforming lots would be addressed since this is an important issue with him. Mr. Hutchinson stated that the Design Guideline Overlays for the districts would have guidelines that were over and above those of the City. Mr. Finkelstein stated that as long as the City continued to give lots away, they would continue to come before the Board for variance requests. Chair Finkelstein thanked The RMPF Group for their efforts and stated that the Board was looking forward to seeing its comments incorporated in upcoming drafts. He hoped that the Design Guidelines could also be incorporated so that the Code did not have to be... revised as soon as it was published and Ms. Rivers agreed, 2) Ocean District Plan Presentation Ms. Margelly Beltran, Urban Planner for the City and Project Manager for the Ocean District Plan, gave a PowerPoint presentation on this topic. A copy of the Plan is on file in the City Clerk's office. Ms. Beltran explained that the Ocean District Community Redevelopment Plan had been prepared in a cooperative effort between the Planning and Zoning Division and the 2033 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 Department of Development. The team members were Ms. Beltran, Mr. Greene, Mr. Rumpf, Mr. Hudson, and Ms. Matras, Executive Summary (excerpted from the Plan) The Ocean District is directly adjacent to the city's downtown core. As such, it serves as a gateway community to the downtown area and supports the Federal Highway Corridor. The Ocean District Community Redevelopment Plan was prepared to serve three purposes. First, the Plan will contribute toward the updating of the existing Community Redevelopment Area (CRA) Plan. The CRA Plan is being revised in a five-part effort. The first effort is the Federal Highway Corridor Community Redevelopment Plan that was adopted in May of 2001. The second effort is the Heart of Boynton Community Redevelopment Plan, which was adopted in December of 200:[. The Ocean District Community Redevelopment Plan is the third component of this update process. The fourth part will address the Boynton Beach Boulevard Corridor, followed by the element to include the industrial area west of Interstate 1-95. The second purpose of the Plan is to recognize certain broad goals that need to be achieved in order to make the downtown Boynton Beach a successful place. In terms of these goals, a successful place can be defined as: :[) A desirable place to live and work where both residents sand workers have.a sense of responsibility for the successful outcome; 2) A place of unique character with public spaces where people feel comfortable together; 3) A place of common vision and physical predictability for all new development that will allow for commercial and residential growth. A place of profitable investment that provides a positive aesthetic experience; and ,~) A memorable place of human interaction and cultural benefit. The third purpose of the Plan is to provide recommendations for projects and programs, including amendments to the adopted future land use plan and zoning code, to be undertaken in order to create a new image and mix of uses for the civic and cultural center of the city. The Plan calls for areas that lie south of N.E. 3rd Avenue and north of N.E. :[st Avenue to feature the most intense development. The areas containing Town Square should provide a transition from civic and cultural to urban form. The areas north and south of Ocean Avenue will frame the Ocean Avenue corridor, providing support for its business and other activities, while also supporting the preservation of the predominantly residential character of the neighborhood that lies in the southeast area of the Plan. Collectively, these planning areas will form a hierarchy of development that will result in economic growth and a pedestrian-oriented, vibrant town center. 2034 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 Specific recommendations to guide the City toward realization of orderly and aesthetically pleasing development and redevelopment in the Ocean District Community Redevelopment Plan are summarized as follows: Amend the Mixed-Low Regulations to add specific development standards for the Ocean District. A lesser density and intensity will provide a transition from the current allowed density and intensity in the adjacent downtown area; Develop detailed signage standards to improve the aesthetic appearance of the Ocean District; and Develop a design program for structures and street furniture to include a color palette. Ms. Beltran concluded the presentation and the Board proceeded to discuss it. Board Comments and Questions Mr. Aguila inquired why the Plan was not more concentrated in the Ocean Avenue area from Seacrest Boulevard to U.S. I and why it encompassed Boynton Beach Boulevard, when there was a Plan in discussion for that. Chair Finkelstein stated that it was because in the Visions 20/20 process, they created the Ocean District and the borders were determined at that time. There will be a separate Boynton Beach Boulevard Corridor Study, which would fit in that section. Mr. Hutchinson stated that the districts needed to be changed. At the moment, with so many overlapping studies, it was almost impossible to tell what was going on. At best, the Boynton Beach Boulevard Corridor Study should extend all the way from 1-95 to the water. Chair Finkelstein stated that he did not mind approving this Plan as an update to the CRA Plan, realizing that there were a lot of generalities, and a few minor things that had to be fixed. He envisioned coming back to discuss it when the Boynton Beach Boulevard Corridor Study was complete to decide where the boundaries should be. He was not in':'favor of "rewriting" the whole Ocean District Plan at this time. Mr. Aguila noted that the Visions 20/20 Plan had been written a long time ago and should be viewed as a guideline and a base. He then asked about the proposed Civic Center and Convention facility and who was going to pay for it, build it, and maintain it. Mr. Hutchinson commented that at the end of the Ocean District Plan there were three sources of funding listed and the City was not one of.them. Hr. Aguila commented that on the west side of 1-95, there was half of what used to be an entrance column to Ocean Avenue, until 1-95 came in and cut off the Ocean Avenue 2035 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 main road. He wanted to see this entry replicated on the east side of Seacrest Boulevard and Ocean Avenue to create a "grand" entrance that leads down to the east, to the bridge, and on to the water. He wanted to see Ocean Avenue landscaped, with soft pavers and furniture, and made into a really special entry to the City. Chair Finkelstein stated that he agreed with Mr. Aguila about making the Ocean Avenue entrance something really special. He was not in favor of a roundabout at this location. Mr. Aguila also hoped that Seacrest could be narrowed with median landscaping to slow down traffic, realizing that it was a County road. Mr. Aguila asked staff if they had done any coordination with other agencies on such roads as Boynton Beach Boulevard, which is part of the hurricane evacuation route. Ms. Beltran stated that Mr. Livergood had addressed this on page 80 under Traffic Circulation, with a notation that a specialized traffic study would have to be undertaken. Mr. Aguila commented on the Plan that was presented, saying that the two flex pavilions belonged on Seacrest Boulevard and the parking garage belonged on the other side. Mr. Hutchinson stated that they should come off the Corridor and be put where the parking is now, behind the old high school. Mr. Hutchinson mentioned that the Plan indicated off-street parking on Boynton Beach Boulevard and staff had already told him that this would not happen. Everyone agreed that a lot would depend on owner participation and cooperation. Ns. Beltran thought that if the Plan were to be adopted, as is, they were looking into doing something like an Urban Code for the area, that would tell them where the buildings would be placed, the type of landscaping, the height, and generally get more specific. Mr. Hutchinson stated that he thought this was what the CRA was doing and that the CRA was to sign a contract on .luly 8 for this same thing. Vice Chair Heavilin was concerned about the 500 block of Ocean Avenue and the contrast that would exist between the Arches, a very upscale project on the south, and the very similar area to the north with a more everyday appearance. Mr. Hutchinson thought that the 150-foot high building between the Arches and the north would soften this contrast considerably. Mr. Hutchinson's concern was about the wedding cake design and how it would be affected on Ocean Avenue by 150-foot buildings potentially abutting 45-foot buildings, especially near the railroad tracks. He wanted to see ramping across Ocean Avenue all the way to Boynton Beach Boulevard and the railroad track intersection, where the maximum massing would tie in to the coastline across the tracks. Chair Finkelstein stated that there was a whole block that could be used to step down before they got to the one that was west of the Arches, and another step at the railroad tracks. 2036 5 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 Mr. Hutchinson was in favor of more specifics in the Plan so that developers could make reasonable decisions. He felt that the current Ocean District Plan already had several comments that were at least somewhat obsolete. Chair Finkelstein thought that the Board should accept the Plan as its overall concept for the Ocean District and then start adding some real definitions and specifics. Mr. Hutchinson stressed the need for a planning document that says, "Here are your setbacks and here are your heights." Chair Finkelstein stated that the Ocean District Plan had a lot of historical information in it and was not the specific plan he envisioned as far something that could be implemented to effect changes, in spite of some specific recommendations in the back of the Plan. Mr. DeMarco had to leave but commented that they were at least moving forwards and not backwards. He was concerned about the political climate since some candidates were pro-business and others were not. Also, there was a silent group who wanted the "status quo" and did not want to see large-scale development, no matter how potentially "wonderful." He thought that the CRA should be sensitive to this group of people in its revelation of new ideas and plans for the area. Chair Finkelstein thanked Mr. DeMarco for his thoughts. Chair Finkelstein had a lot of questions on the Goals and Objectives in the Plan because some of them were not specific to the Ocean District Plan. Also, on page 21, the restriction on building heights to two stories or 25 feet should be changed to 30 feet. Ms. Beltran said that this was part of what had to be amended in Section 3, "Land Use Problems and Opportunities" of the Comprehensive Plan Future Land Use support documents. Chair Finkelstein disagreed with the use of the word "entire area" on page 20 in the discussion of the Public and Private Governmental/Institutional land use category and Public Usage zoning district. Chair Finkelstein did not believe it was appropriate to list Barista Way as having the lowest traffic volume, since it is an alleyway and not a street. Mr. Hutchinson noted that the intersection of 3rd Street and Boynton Beach Boulevard would become a major intersection and the Plan did not address the issue of traffic control or a traffic light. The Board also wants to try to get the medians back on Boynton Beach Boulevard to help guide traffic. In general, the Board realized that they wanted to establish a plan of record, even though it would have to be amended when the Boynton Beach Corridor Study was 2037 Meeting Minutes CRA Workshop - Ocean District Plan & LDR Rewrite Format Boynton Beach, Florida June 26,2003 completed. They also knew they needed to look at specifics on massing, heights, and setbacks. Mr. Hutchinson thought that this could be accomplished by a reference in the Plan to an upcoming Design Guideline Overlay. Mr. Hutchinson wanted to see ranges placed on the maps indicating the current development standards of the CRA. The range could be similar to what Palm Beach County uses in their Zoning Code, i.e. 9 to 14 units per acre. Mr. Rumpf stated that they might want to be a little less specific and more conceptual to avoid locking themselves into certain rigid parameters. There was agreement on the Board that some flexibility in the Plan would be useful. Hr. Hutchinson expressed it as giving flexibility with parameters because this would give the developers room for creativity. However, a little more detail in the area of massing, heights, setbacks, and so forth would give the developers more confidence in the City's direction. For example, Mr. Aguila felt that the two "flex" spaces could be on Seacrest Boulevard, but the current Plan showed them elsewhere as if that were "it." Mr. Rumpf thought a statement could be added that it was the intent of the Plan to provide a conceptual vision but not the exact locations. Hr. Hutchinson thought that it might be best to show a particular area and say, "Here are the components we are looking at: a park, an open space, and parking." Mr. Aguila stated that the Plan should be somewhere between a bubble diagram and a design. The Board gave Ns. Beltran direction to add figure and map nomenclature to make the document easier to understand. In the text for example, there could be references to Figure 4 and Figure 4 could be identified. The maps are numbered in the Index but there are no page numbers on the maps. Mr. Hutchinson also asked that the street sections be made larger and placed one to a page for greater visibility and ease of understanding. Hr. Aguila expressed a desire to disallow fountains or water features, if possible, since they bring about maintenance problems. Mr. Rumpf expressed appreciation for the comments made by the Board. He thought that the O,verlay could be referenced along with a statement that the information might be updated or superseded when the Boynton Beach Corridor Study is incorporated. The Planning & Zoning Division will meet with Mr. Hutchinson, who will transmit a few more specific comments from the members to Planning & Zoning. The Plan will be revised and presented to the Board at a later date, with a draft version being forwarded to the CRA Board members, allowing sufficient time for them to read and digest it. The approved, final result will be incorporated into the appropriate segment of the CRA Plan. The meeting was duly adjourned at 7:40 p.m. 2038 C R A W 0 rks h 0 p B oynton B each, O cea n District P la n F I0 rid a & LD R Resp ectfu Ily sub m itted , S u sa n C 0 Ilin s Recording Secretary (063002) 2O39 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Financials DATE: July 2, 2003 We received $6,106.25 in interest for the Money Market Account this-month. Staff received two refunds totaling 431.06 for Bell South for the DSL equipment returned in January and the credit on the phone bill when the phone service was switched to FDN. Legal Council billed 37 hours plus long distance calls. Staff is recommending an increase in the budget for legal on the budget transfer request in the CRA Board package. Staff paid the HR Consultants and is holding payment for information from Anderson & Carr for additional information regarding the updated appraisal. Staff is asking for a budget transfer on several line items which were under budgeted for the third q~arter. 2040 ASSETS Community Redevelopment Agency of Boynton Beach Balance Sheet Government Funds June 30, 2002 Total Community Redevelopment Cash and Cash Equivalents Receivables Prepaid Expenses Inventory Fixed Assets Real Estate Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Accumulated Depreciation- Fixed Assets Work in Progress Assets Relax Inn RiverWalk / Promenade / BBB Extension RiverWalk / Promenade / Land MLK Total Work in Progress Assets Furniture / Equipment Accumulated Depreciation-Fum./Equip Total Assets LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable Accrued Liabilities Note Payable Total Liabilities Fund Balances: General Fund .:' Change in Fund Balance Total Fund Balances Total Liabilities and Fund Balances 5,573,036.01 $ $ $ $ $ 886,135.30 $ 874.22 $ 282,111.19 $ 3,400.00 $ 6,955.68 $ - $ 6,752,512.40 $ 6,285.10 $ 2,153.78 $ 2,877,525.55 $ 2,885,964.43 $ 2,912,865.22 $ 953,682.75 $ 3,866,547.97 $ 6,752,512.40 2041 Community Redevelopment Agency Income Statement Revenue Tax Increment Funds Tax Increment Funds: Total Tax Increment Funds City Funds City Transfer Funds Total City Funds Grants, Project Reimbursements Grant Funding Total Grants and Projects Interest Income Interest Income Total Interest Income Other Income Other Income Total Other Income Total Sources of Funds June 30, 2002 Current $0.00 YTD $1,330,408.92 Current Total $1,330,408.92 $0.00 $1,330,408.92 $1,330,408.92 $0.00 $17,834.98 $17,834.98 $0.00 $17,834.98 $17,834.98 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,106.25 $57,690.31 $63,796.56 $6,106.25 $57,690.31 $63,796.56 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,106.25 $1,405,934.21 $1,412,040.46 2042 Community Redevelopment Agency Income Statement Debt Service Debt Service Principal Payment Interest Expense Payment Total Debt Service Uses of Funds Current YTD Current Total $0.00 $63,653.37 $63,653.37 $3.57 $94,995.77 $94,999.34 $3.57 $94,995.77 $158,652.71 Project Expenses Festivals / Events / Seminars Way-Finding Signage Fa(;ade Grant Program Economic Incentive Program High School Project Total Project Expenses $14.20 $21,101.48 $21,115.68 $966.86 $13,582.12 $14,548.98 $o.oo $o.oo $o.oo $o.oo $o.oo $o.oo ($976.85) $1,475.87 $499.02 $4.21 $36,159.47 $36,163.68 General & Administrative Salaries & Contract Labor Payroll Tax Property/General Insurance Workers Compensation Health Insurance Life Insurance Professional Fees - Audit Professional Fees - City Staff Professional Fees - Contracted Services Professional Fees - Legal Professional Fees - Maint. & Cleaning Professional Fees - IT Support Advertising Expense Telephone Expense Electric Expense Rent Expense Office Leasehold Improvements Printing Office Supplies Printing Programs Mileage & Delivery Seminars Staff / Board Business Meeting Expense Licenses, Fees, Permits Membership, Subscriptions Books & Pub.!ications Career Development Office Supplies Office Furniture / Equipment/Setup Professional Insurance Equipment Leases Miscellaneous Car Allowance Director Bonding Insurance Total General & Administrative $11,923.06 $101,597.86 $113,520.92 $933.28 $5,641.99 $6,575.27 $665.10 $596.94 $1,262.04 $0.00 $1,463.94 $1,463.94 $1,005.08 $6,564.35 $7,569.43 $o.oo $o.oo $o.oo $o.oo $o.oo $o.oo $519.11 $2,710.88 $3,229.99 $9,250.00 $17,347.48 $26,597.48 $5,581.00 $29,742.75 $35,323.75 $215.00 $1,854.11 $2,069.11 $0.00 $647.50 $647.50 $354.76 $300.00 $654.76 $3.30 $5,818.17 $5,821.47 $201.53 $1,093.65 $1,295.18 $2,240.00 $7,960.00 $10,200.00 $0.00 $1,285.70 $1,285.70 $0.00 $2,223.69 $2,223.69 $o.oo $o.oo $o.oo $74.63 $633.57 $708.20 $0.00 $2,768.34 $2,768.34 $896.85 $3,093.93 $3,990.78 $29.00 $179.50 $208.50 $676.00 $2,099.37 $2,775.37 ($95.76) $130.76 $35.00 $295.00 $1,258.33 $1,553.33 $735.40 $5,124.06 $5,859.46 $0.00 $16,600.26 $16,600.26 $0.00 $3,904.00 $3,904.00 $0.00 $2,219.29 $2,219.29 $0.00 $221.79 $221.79 $276.92 $2,353.82 $2,630.74 $0.00 $326.03 $326.03 $35,779.26 $227,762.06 $263,541.32 $35,787.04 $358,917.30 $458,357.71 ($29,680.79) $1,047,016.91 $953,682.75 Total Application of Funds Fund Sources in Excess of Application 2043 luna 30, 2002 Beginning Balance Reven u es TIF Taxes City Transfer Funds Hall Property Transfer Grant Funding Interest Income Other Income Total Revenue Expenditures Personal Cost Salaries Salary Expense Contract Labor Total Salades Payroll Taxes Workers Comp Health Insurance Life Insurance Community Redevelopment Agency of Boynton Beach 2002/2003 2002/2003 Year To Current 2002/2003 Amended Amended Date Period Bud~let 1/14/2003 4/17~2003 Totals May YTD 02/03 % of Totals Including Budget Budget Current Month Remaining Remaining 5,780,416.00 5,790,391.00 5,790,391.00 5,790,391.00 5,594,278.15 5,790,391.00 5,790,391.00 1,675,380.00 1,675,380.00 1,330,409.00 1,330,408.92 0.00 1,330,408.92 0.08 0% 385,000.00 0.00 0.00 17,834.98 0.00 17,834.98 0.00 N/A 385,000.00 385,000.00 385,000.00 0.00 0.00 0.00 385,000.00 100% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 N/A 15,000.00 15,000.00 15,000.00 57,690.31 6,106.25 63,796.56 0.00 425% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 N/A 8,240,796.00 7,865,771.00 7,520,800.00 1,405,934.21 6,106.25 1,412,040.46 59,615.30 11,923.06 71,538.36 41,982.56 0.00 41,982.56 385,000.08 155,000.00 155,000.00 155,000.00 101,597.86 11,923.06 113,520.92 41,479.08 27% 11,625.00 11,625.00 11,625.00 5,641.99 933.28 6,575.27 5,049.73 43% 8,130.00 8,130.00 8,130.00 1,463.94 0.00 1,463.94 6,666.06 82% 21,000.00 21,000.00 21,000.00 6,564.35 1,005.08 7,569.43 13,430.57 64% 540.00 540.00 540.00 0.00 0.00 0.00 540.00 100% Total Personal Cost 196,295.00 196,295.00 196,295.00 115,268.14 13,861.42 129,129.56 67,165.44 34% Professional Services Legal 21,600.00 21,600.00 31,600.00 29,742.75 5,581.00 35,323.75 -3,723.75 -12% City Staff 6,000.00 6,000.00 6,000.00 2,710.88 519.11 3,229.99 2,770.01 46% Contracted Services 100,000.00 100,000.00 100,000.00 17,347.48 9,250.00 26,597.48 73,402.52 73% Audit 7,500.00 7,500.00 7,500.00 0.00 0.00 0.00 7,500.00 100% Maint. & Cleaning 2,700.00 2,700.00 2,700.00 1,854.11 215.00 2,069.11 630.89 23% I.T. Support 12,000.00 12,000.00 12,000.00 647.50 0.00 647.50 11,352.50 95% Total Professional Services 149,800.00 149,800.00 159,800.00 52,302.72 15,565.11 67,867.83 91,932.17 61% Office Rent Expense 38,880.00 38,880.00 38,880.00 7,960.00 2,240.00 10,200.00 28,680.00 74% Phone Expense 9,360.00 9,360.00 9,360.00 5,818.17 3.30 5,821.47 3,538.53 38% Electric Expense 2,100.00 2,100.00 2,100.00 1,093.65 201.53 1,295.18 804.82 38% ,Jfflce Total 50,340.00 50,340.00 50,340.00 14,871.82 2,444.83 17,316.65 33,023.35 66% Equipment Leases Expenses 3,600.00 3,600.00 3,600.00 2,219.29 0.00 2,219.29 1,380.71 38% Insurance Property Insurance 1,850.00 1,250.00 1,250.00 596.94 665.10 1,262.04 -12.04 -1% Bond/Liability Insurance 400.00 1,000.00 1,850.00 326.03 0.00 326.03 1,523.97 82% Professional Insurance 2,000.00 2,000.00 4,000.00 3,904.00 0.00 3,904.00 96.00 2% Insurance Total 6,050.00 4,250.00 7,100.00 4,826.97 665.10 5,492.07 1,607.93 27% Travel Expense Business Meetings 1,500.00 1,500.00 3,500.00 3,093.93 896.85 3,990.78 -490.78 -14% Seminars 2,000.00 3,000.00 3,000.00 2,768.34 0.00 2,768.34 231.66 8% Mileage & Delivery Services 1,750.00 1,750.00 1,750.00 633.57 74.63 708.20 1,041.80 80% Car Allowance- Director 3,800.00 3,600.00 3,600.00 2,353.82 276.92 2,630.74 969.26 27% Total Travel Expenses 8,850.00 9,850.00 11,850.00 8,849.66 1,248.40 10,098.06 Office Supplies 1,800.00 1,800.00 1,800.00 5,124.06 735.40 5,859.46 Licenses, Books, Publication Licenses, Fees, Permits 250.00 250.00 250.00 179.50 29.00 208.50 Memberships, Subscriptions 2,000.00 250.00 3,000.00 2,099.37 676.00 2,775.37 Books & Publication 250.00 250.00 250.00 130.76 -95.76 35.00 1,751.94 20% -4,059.46 -226% 41.50 17% 224.63 7% 215.00 86% Total Licenses, Books, Publicatlo~ Advertising & Public Notices Career Development Printing Office Expense Miscellaneous Expense Debt Service Principal Payment Interest Expense Total Debt Service Operating Expense 2,500.00 4,000.00 750.00 1,250.00 500.00 0.00 0.00 0.00 425,735.00 750.00 3,500.00 2,409.63 609.24 3,018.87 4,000.00 4,000.00 300.00 354.76 654.76 750.00 750.00 1,258.33 295.00 1,553.33 1,250.00 1,250.00 2,223.69 0.00 2,223.69 500.00 500.00 221.79 0.00 221.79 130,640.53 130,640.53 63,653.37 0.00 63,653.37 186,657.74 186,657.74 94,995.77 3.57 94~999.34 317,298.27 317,298.27 158,649.14 3.57 158~652.71 740,483,27 758,083.27 368,525.24 35,782.83 404,308.07 481.13 19% 3,345.24 84% -803.33 -107% -973.69 -78% 278.21 56% 66,987.16 51% 91,658.40 49% 158,645.55 50% 353,775.20 83% 2044 March 31,2002 PROGRAMS Office EqulpmentJ Furniture Office Leasehold Improvements Printing Programs Festivals/Events/Seminars Facade Grants Economic Incentive Grants PROJECTS Relax Inn Closing & Demo Riverwalk / Promanade Projects MLK Commercial Way. Finding Slgnage Rlverwalk / Promanade Land High School Project TOTALS EXPENSES Note Payable TOTAL RESERVE BALANCE 2002/2003 Budget 2O,0OO.OO 35,000.00 25,000.00 50,000.00 100,000.00 100,000.00 1,100,000.00 750,000.00 250,000.00 25,000.00 200,000.00 0.00 2,877,526.00 2,877,526.00 2,485,744.00 2O02/2003 Amended 1/14/2003 2002/2003 Amended 1/14/2003 Year To Date Totals Current Period May YTD Totals Including Current Month 02/03 Budget Remaining 20,000.00 35,000.00 25,000.00 50,000.00 100,000.00 100,000.00 1,100,000.00 750,000.00 250,000.00 25,000.00 200,000.00 0.00 3,395,483.27 0.00 4,470,287.73' 23,556.00 35,000.00 25,000.00 50,000.00 100,000.00 100,000.00 1,100,000.00 750,000.00 250,000.00 25,000.00 200,000.00 0.00 3,416,639.27 0.00 4,104,160.73 23,555.94 1,285.70 0.00 21,101.48 0.00 0.00 886,135.30 874.22 3,400.00 13,582.12 282,111.19 1,475.87 1,602,047.06 0.00 5,594,278.15 % of Budget Remaining 0.00 23,555.94 0.06 0% 0.00 1,285.70 33,714.30 96% 0.00 0.00 25,000.00 100% 14.20 21,115.68 28,884.32 58% 0.00 0.00 100,000.00 100% 0.00 0.00 100,000.00 100% 0.00 886,135.30 213,884.70 19% 0.00 874.22 749,125.78 100% 0.00 3,400.00 246,600.00 99% 966.86 14,548.98 10,451.02 42% 0.00 282,111.19 -82,111.19 -41% -976.85 499.02 0.00 35,787.04 1,637,834.10 1,779,304.19 0.00 0.00 0.00 0,00 4,396,086.89 5,564,597.36 5,564,597.36 2045 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Budget Transfer Request DATE: July 2, 2003 Staff is recommending approval for the attached Budget Transfer Request for the third quarter. The City Transfer Funds is being decreased by $385,000.00 due to the City of Boynton Beach transferring the funds directly to Goren, Cherof, Doody & Ezrol for the Hall Property. The average for legal has been $4,000.00 per month due to RFP's, RFQ's, and Contracts, and other legal issues of the CRA. Staff is recommending an increase of $14,000.00. The average for Business Meeting's each month has been $400.00 due to the new development within the CRA Area. Staff is recommending and increase of $1,500.00 to cover meeting through September 2003. The Florida Redevelopment Association Conference will be paid for this fiscal year. Staff is requesting an increase of $2,900.00 to cover the registration and hotels for CRA Staff and Board Members. 2O46 Office Supp'lies were under budgeted due. Staff is requesting an increase of $6,000.00 to cover CRA Project books, Study Duplication and general Office Supplies such as postage, ink and paper. Staff will be attending two Career Developments this fiscal year. Staff is requesting an increase of $2,500.00 in the Printing Office Expense Category due to CRA Projects and five Project Books within the CRA Area. The CRA purchased audio visual equipment, which was to be purchased as part of the Office Setup, to view projects and materials sent to the CRA. Staff is requesting an increase of $600.00. The Category for Riverwalk / Promenade Land was $82,200.00 short. Staff is requesting an increase in the Category. Staff is requesting the transfer of $281,636.00 out of Relax Inn line item back to the Reserve balance. 2047 BUDGET TRANSFER REQUEST To: CRA Board From: CRA Staff Date: July 8, 2003 * Budget Data Only Adjustment Resulting Present Increase Adjusted Number Description Budget (Decrease) Budget 1 City Transfer Funds 385,000 (385,000) 0 2 Legal 31,600 14,000 45,600 3 Business Meeting 3,500 1,500 5,000 4 Seminars 3,000 2,900 5,900 5 Office Supplies 1,800 6,000 7,800 6 Career Development 750 1,000 1,750 7 Printing Office Expense 1,250 2,500 3,750 8 Office Equipment / Furniture 23,556 600 24,156 9 Riverwalk / Promanade Land 200,000 82,200 282,200 10 Relax Inn Closing and Demo 1,100,000 (213,864) 886,136 11 i Reserve 4,104,161 (281,836) 3,822,325 * Use Whole Dollars Only Controller: CRA Director: 2045 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Approval for RFP for Financial Advisory Services DATE: July 2, 2003 Staff is seeking approval for the RFP for Financial Advisory Services to be posted on July 13t~ and July 20th, 2003. 2049 Public Notice Request for Proposals One (1) Year Contract for Financial Advisor Services CRA RFP No. 2003-2 Financial Advisor Services ISSUING ENTITY: COMMUNITY REDEVELOPMENT AGENCY (CRA) OF BOYNTON BEACH -July 13th, 2003 PROPOSAL SUBMISSION DATE: August 29, 2003 by 2:30 (Eastern Day Light Savings Time) GENERAL PROJECT DESCRIPTION THE PROPOSER will develop a Comprehensive Financial Plan which will look at the CRA's five (5) year projected budget, current funds available, TIF income projections and current debt to analyze the CRA needs. THE PROPOSER will be asked to provide services for investing surplus reserve funds as well as direction on the financial structure for funding CRA programs and projects; this will include, but not be limited to Securing Bonds, Loans, etc. RFP AND QUALIFICATION SUBMITTAL This RFP is the only step in the procurement process for the selection of the Financial Advisory Team. There will be no pre-submittal meeting for the RFP. The PROPOSAL must be submitted no later than 2:30 PM Eastern Day Light Savings Time on Friday August 29, 2003 to: COMMUNITY REDEVELOPMENT AGENCY (CRA) OF BOYNTON BEACH .Attention: Susan Vielhauer 639 E. Ocean Ave. Suite 107 Boynton Beach, FI 33435 For further information and RFP Documents contact: Susan Vielhauer at the above address or 561-737-3256 between 8:00 AM and 5:00 PM. 2050 Comm unity Redevelopment Agency (CRA) of Boynton Beach ONE (1) YEAR CONTRACT FOR FINANCIAL ADVISOR SERVICE3 CRA RFP No; 2003-2 Financial Advisor Services REQUEST FOR PROPOSAL ISSUING ENTITY: CRA OF BOYNTON BEACH CONTACT PERSON: SUSAN VIELHAUER TELEPHONE NO. (561) 737-3256 FAX NO. (561) 737-3258 July 14, 2003 ADDRESS FOR SUBMITTAL: City of Boynton Beach CRA 639 E. Ocean Ave. Suite 107 Boynton Beach, Florida 33435 RFP SUBMISSION DATE: August 29, 2003 at 2:30 PM (Eastern Day Light Savings Time) All proposals received will receive a date stamp to provide conclusive proof of the timeliness" of filing. All proposals received after the assigned date and time will not be considered. The proposals received on time will be opened publicly and read aloud. The CRA will in no way be responsible for delays caused by the United States Mail or any other delivery service caused by any other occurrence. 2051 SPECIFICATIONS FOR ONE (1) YEAR CONTRACT FOR FINANCIAL ADVISOR SERVICES PART I - INTRODUCTION 1-1 WORK OBJECTIVE The City of Boynton Beach Community Redevelopment Agency "CRA" is seeking proposals from a Firm interested in providing a Team for Financial Advisory Services, hereinafter known as "THE PROPOSER". THE PROPOSER will provide comprehensive financial plan services for the CRA to aid in the development of a five (5) year financial strategy to accomplish CRA budget goals beginning for the fiscal year October 1, 2003. 1-2 TERM OF ENGAGEMENT The term of the agreement shall be for the initial period of One (1) year. The Contract may be extended a maximum of two additional one-year periods of time at the sole discretion of the CRA Board. PART II - SCOPE OF SERVICES 2-1 SCOPE OF WORK TO BE PERFORMED "The PROPOSER" shall perform the following services for the CRA when authorized. 1. Planning and Development Phase 1-"The PROPOSER" shall: a. attend meetings as requested by the CRA for the purpose of developing a long term plan to address all proposed programs and capital needs and how these need should be funded. b. perform a comprehensive analysis to determine the best possible plan to finance the CRA projects and programs. c. carefully analyze financing methods to-determine the best methods of strengthening marketability consistent with current economic and capital market conditions and increasingly stringent rating agency criteria. "The PROPOSER" shall provide advice as to the advantages and disadvantages on long term financing and credit enhancements. "The PROPOSER" will make recommendation as to the use of municipal bonds, surety bonds, letters of credit or other credit enhancement devices. d. prepare a comprehensive plan for the offering for bonds, taking into consideration federal arbitrage regulations and other legal parameters, 2052 presenting financing alternative, evaluation debt capacity, future flexibility and vulnerability to market condition, estimating financing cost and setting forth various structuring alternatives. e. consult with Moody's, Standard & Poor's or Fitch with regard to the proposed financing, presentations and participate in those meetings. f. prepare a time schedule coordinating actions of the CRA and other members of the bond working group and estimating the date of sale of bonds and availability of proceeds. "The PROPOSER" may be asked to consult with the bond working group to select the Investment Banker Services associated with the Tax Increment Bond Financing. Phase Il- "The PROPOSER" shall: prepare the CRA thoroughly for any necessary rating and assist in obtaining the most favorable rating possible. provide assistance and recommendations with the selection of ancillary service providers such as registrar, trustee, bond counsel and printer. advise on the appropriate timing of the bond sale, terms and conditions of the sale, including maturity schedule, underwriter discount, redemption provisions, interest rate bidding requirements and basis for award. advise staff as to the advantages and disadvantages of a negotiated versus public sale of bonds. provide CRA Bond Counsel with information and details necessary for drafting of the authorizing bond resolution or ordinance and validation documents. act as a liaison with CRA Bond Counsel and coordinate other professionals providing information in connection with the proposed financing. assist the staff in preparation of the comprehensive official statement of the bonds in conformance with full disclosure guidelines and arranging for its printing. provide the following work products for each competitive and negotiated debt offering; Presale Analysis, Offering Statement, Notice of Sale and Bid Forms, Postsale Analysis, Rating Agency Presentation outlines and other such analysis, cash flow projections and materials necessary for financial planning and bond sale purposes. direct bond-closing details including coordination with bond counsel in order to ensure delivery in the shortest possible time frame. furnish prompt, complete reinvestment analysis so that maximum earnings will result for investing bond proceeds, in addition to assisting staff with establishing a schedule for drawdown of funds, if any. direct, coordinate and supervise preparation of the transcript and provide the CRA with bond and interest records showing required semiannual payments and other information relevant to the completed financing. 2053 Bond go 3-2 3-3 PART III - DESCRIPTION OF THE COMMUNITY REDEVELOPMENT AGENCY 3-1 NAME AND TELEPHONE NUMBER OF CONTACT PERSONS THE PROPOSER's principal contact with the CRA will be Controller (561) 737- 3256. There will be no independent communications between THE PROPOSER and individual members of the CRA. BACKGROUND INFORMATION The CRA serves an area of approximately 6 square miles. The CRA was created under Florida Statue 163.356 in 1982 and has operated as a .unit of a local government within the boundaries of the CRA in Boynton Beach. On October 1, 2002 the CRA was given independent status by the City and is controlled by a CRA Board. The CRA consists of the following: Executive Director, Controller and Secretary. FUND STRUCTURE The CRA has one general fund type. Number of Number With individual Legally Adopted Fund Type/Account Group Funds Annual Budgets ,. General Fund 1 1 The CRA has a budget for Fiscal Year ending September 30, 2003 of $6.1 million for general operations, programs and projects. Tax millage rates are .7600 mills for the General Fund from the City of Boynton Beach and .450mills from Palm Beach County. More detailed information on the CRA and its finances can be found in budget documents, official statements, annual financial reports, and administrative policies and procedures manuals. ,PART IV - PROPOSAL REQUIREMENT~ 4-1 SUBMISSION OF PROPOSALS To be considered for this proposal the following must be submitted from "The PROPOSER": An original (so marked) and five copies of the proposal are to be included. 2055 4-2 Title Page- Title page showing the RFP's subject, the firm's name, addresses and telephone number, the contact's name and phone number, and the date of the proposal. Table of Contents- The table of contents of the proposal should include a clear and complete identification of the materials submitted by section and page number. Transmittal Letter- A signed letter of transmittal briefly stating that "The PROPOSER" has an understanding of the work to be done, the commitment to perform the work within the time period outlined in the contract, a statement why "The PROPOSER" believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for ninety (90) days. Detailed Proposal-The detailed proposal should follow the order set forth in Section 4-2 of this RFP. Proposals must be submitted in a sealed envelope clearly marked with the name of the audit firm and "Request for Proposal No. 2003-2 Financial Advisor Services". TECHNICALPROPOSAL General Requirements- The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of "The PROPOSER" seeking to undertake the financial needs of the CRA in conforming to the requirements of this RFP. The Technical Proposal shall state "The PROPOSER" and the staff to be assigned to this engagement. The Proposal should provide a straightforward concise description of "The PROPOSER" capabilities to satisfy the requirements of the RFP and Scope of Work. While additional data may be presented, the following subjects listed below must be included and they represent the criteria against which each proposal will be evaluated. Inci'ependence-"The PROPOSER" should provide an affirmative statement that it is independent of the CRA and the CRA Board. "The PROPOSER" should also describe any professional relationships with any CRA Staff Members or any CRA Board Members for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the financial services. In addition, The PROPOSER shall give the CRA written notice of any such professional relationships entered into during the period of this agreement. 2056 6 License to Practice in Florida- An affirmative statement should be included that "The PROPOSER" and all assigned key professional staff are properly licensed to practice in Florida. Firm Qualifications and Experience- "The PROPOSER" should state the size of the firm, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement. "The PROPOSER" shall provide information on the circumstances and status of any disciplinary action taken or pending against "The PROPOSER" or its staff during the past three (3) years with state regulatory bodies or professional organizations. "The PROPOSER" shall also describe any litigation or proceeding whereby, during the past two years, a court or any administrative agency has ruled against "The PROPOSER" or any staff member in any manner related to its professional activities. Similar information shall be provided for any current pending litigation. Partner, Supervisory and Staff Qualifications and Experience- "The PROPOSER" shall identify the principal staff who would be assigned to this engagement. "The PROPOSER" will provide information on the financial backgrounds and experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. Indicate how the quality of staff over the term of the agreement will be assured. Price Proposal -"The PROPOSER" will submit signed firm fixed fee price proposal for providing all services, materials, etc separately for Phase I and Phase II required for completion of the service in accordance with the technical proposal. Proposal Copies - "The PROPOSER" will submit an original (clearly marked) and five photocopies of the proposal should be submitted to the CRA 639 E. Oqean Ave. Suite 107 Boynton Beach, Florida 33435. PART V - EVALUATION OF PROPOSAL? 5-1 EVALUATION METHOD AND CRITERIA Proposals will be evaluated in accordance with weighted criteria listed below: Qualification and experience of the firm in Public Financing in Florida. This will be evaluated based on breadth and depth of the firm's experience as 2057 5-2 5-2 a whole in the performance of comparable financial advisory assignments in Florida. 15 points. Understanding of and approach to the work to be performed by the CRA using Tax Increment Financing. 10 points, Qualifications and experience of the specified individuals who will perform and oversee the work. Names, titles and curriculum vitae shall be detailed in the proposal. 10 points. The firm's in-house capability to provide technical support, computer modeling, financial analysis and econometrics projections. 15 points The experience in dealing with credit rating services to maintain a high credit rating and indicate how, as advisor, the firm will help the CRA maintain and or upgrade a rating if established or needed. $ points The accessibility and availability to the CRA for consultation and support. 15 points Ability to effectively communicate complex financial concepts to technical and non-technical audiences as indicated by written and possibly oral presentation to the Selection Committee. 10 points Description of "The PROPOSER" service pertaining to tax increment financing bond issues that the firm is capable of providing, including an explanation of how these services will best assist the CRA. 10 points Innovative ideas for financing of infrastructure and other capital projects and program using tax increment financing and the expansion of CRA programs and projects. 10 points PROCUREMENT SCHEDULE After submission of the RFP's, the evaluation committee shall review each RFP an~. rank them based on the Evaluation Method and Criteria noted within the Procurement Manual of the CRA. Some proposals may be selected for an oral presentation in front of the Evaluation Committee prior to a recommendation being presented to the CRA Board. The Evaluation Committee shall rank three proposals to be presented to the CRA Board for final ranking. If three proposals are not accepted then less than three may be considered. FINIAL SELECTION Based on the Evaluation Committee's evaluation and possible oral presentation if desired by the CRA Board, the CRA Board will rank the RFP's and authorize 2058 negotiations with "The PROPOSER" ranked the highest. The CRA Board will select "The PROPOSER" that meets the best interests of the CRA. The CRA Board shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The CRA Board decisions will be final. "The PROPOSER" will be selected in a timely manner. Following notification of the firm selected, the CRA will expect a contract to be executed between both parties within thirty (30) days. PART VI - GENERAL CONDITIONS FOR FIRM~ 6-1 FAMILIARITY WITH LAWS 6-2 "The PROPOSER" is assumed to be familiar with all Federal, State and Local laws, ordinances, rules and regulations that in any manner affect financial services. "The PROPOSER" will in no way be relieved from responsibility due to ignorance of all Federal, State and Local laws, ordinances, rules and regulations. PROPOSAL FORMS "The PROPOSER" will submit a proposal with all proposal pdces, amounts and descriptive information in a legible format. "The PROPOSER" must state the price and the time of delivery for the services requested. "The PROPOSER" is required to be licensed to do business as an individual, partnership or corporation in the State of Florida. All proposals must be executed and submitted in the envelope. The face of the envelope shall contain the company's name and address, RFP title, number, and the date and time of the deadline for submittal of proposals. All proposals are subject to the conditions specified herein and those proposals which do not comply with these conditions are subject to rejection. 6-3 EXECUTION OF PROPOSAL Proposals must contain a manual signature of an authorized representative of the proposed. 6-4 RFP OPENING Proposals shall be opened in public on the date as specified in the RFP. It is "The PROPOSER" responsibility to assure that the proposal is delivered at the proper time and place. The CRA will in no way be responsible for delays caused by the United States Mail or any other delivery service or by any other occurrence. Proposals which for any reason are not so delivered will not be considered. Proposals by telegram or telephone will not be accepted. 2059 6-5 RIGHT TO REJECT PROPOSAL The CRA reserves the right to reject any or all proposals and to waive technical errors, or to accept any proposals that are in part deemed as the best responsible "The PROPOSER" which represents the most advantageous proposal to the CRA. In determining the "most advantageous proposal" price and other quantifiable factors will be considered. 6-6 EVALUATION FACTORS The CRA expressly reserves the right to: · Waive any defect, irregularity or informality in any proposal or RFP procedure; · Reject or cancel any or all proposals; · Reissue the RFP Invitation; · Extend the RFP opening time and date; · Procure any item by other means; · Increase or deCrease the quantity specified in the RFP Invitation unless "The PROPOSER" specifies otherwise; · Consider and accept an alternate proposal as provided herein when most advantageous to the CRA. 6-8 STANDARDS Factors to be considered in determining whether "The PROPOSER" is responsible: · Availability of appropriate financial, material, equipment, personnel resources and expertise or the ability to obtain them are necessary to indicate "The PROPOSERS" capability to meet all contractual requirements; · A satisfactory record of performance; · A satisfactory record of integrity; · Qualified legally to Contract within the State of Florida and with the CRA; · Supplied all necessary information in connection with the inquiry concerning responsibility. 2060 tO 6-9 6-9 6-10 6-12 6-13 6-14 6-15 6-16 INFORMATION AND DESCRIPTIVE LITERATURE "The PROPOSER" must furnish all information requested in the RFP. Further, as may be specified elsewhere, each "PROPOSER" must submit for evaluation descriptive literature and technical specifications covering the services offered. INTERPRETATIONS Any questions concerning conditions and / or specifications should be directed in writing to the CRA Office no later than five ('5) days prior to the RFP opening. CONFLICTS OF INTEREST The award hereunder is subject t© all conflict of interest with the CRA. SUBCONTRACTING If "The PROPOSER" subcontracts any portion of this Contract, they must state the name and address of the subcontractor and the name of the person to be contacted on an attached "Schedule of Subcontractors". The CRA reserves the right to accept or reject any or all proposals wherein a subcontractor is named for any reason. ADDENDA(S) From time to time, the CRA may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda(s) are available to "The PROPOSER" at the CRA Office, it is "The PROPOSER" responsibility to check with the CRA office and immediately secure all addenda(s) before submitting proposals. ESCALATOR CLAUSE Any proposal which is submitted subject to an escalator clause will be rejected. EXCEPTIONS Incorporation in a proposal of exceptions to any portion(s), of the Contract documents may invalidate the proposal. Exceptions to any portion of this RFP shall be concisely noted in the RFP on a separate sheet marked "EXCEPTIONS TO RFP" and this sheet shall be attached to the proposal. DISPUTES 2061 6-17 6-18 6-19 6-20 In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the CRA Board shall be final and binding on both parties. GOVERNMENTAL RESTRICTIONS In the event any governmental restrictions may be imposed which would necessitate alteration of performance of the service offered on this proposal, it shall be the responsibility of the successful "PROPOSER" to notify the CRA at once, indicating in a letter the specific regulation which required an alteration. The CRA reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the contract at no expense to the CRA. LEGAL REQUIREMENTS Federal, State, County, and local laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by "The PROPOSER'' will in no way be a cause for relief from responsibility. ON PUBLIC ENTITY CRIMES All Request for Proposal Invitations as defined by Section 287.012(11), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract or provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a ':' contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". ADVERTISING In submitting a proposal, "The PROPOSER" agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation 2062 12 may be subject to action covered under "NONCONFORMANCE TO CONTRACT CONDITIONS". 6-21 ASSIGNMENT Any Purchase Order issued pursuant to this RFP invitation and the monies which may be come due hereunder are not assignable except with the prior written approval of the CRA. 6-22 LIABILITY "The PROPOSER" will hold and save the CRA, its Board, its agents, its volunteers and its employees harmless from liability of any kind in the performance of this Contract. 6-23 AWARD OF CONTRACT The Iow monetary proposal will NOT in all cases be awarded the Contract. Contracts will be awarded by the CRA to "The PROPOSER" whose proposal represents the most advantageous proposal to the CRA, price and other factors considered. Evaluation of proposals will be made based upon the evaluation factors and standards heretofore set forth. The CRA reserves the right to reject any and all proposals and to waive technical errors as heretofore set forth. In the event of a Court challenge to an award to any "PROPOSER", damages, if any, resulting from an improper award shall be limited to actual proposal preparation costs incurred by the challenging "PROPOSER". In no case will the award be made until all necessary investigations have been made into the responsibility of "The PROPOSER" and the CRA is satisfied that the best responsible "PROPOSER" is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. 6-24 RENEWAL The Controller at the direction of the CRA Board may renew the contract, at the sa...me terms, conditions, and prices, for two additional one (1) year period subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the CRA. 2O63 ATTACHMENT I SAMPLE AGREEMENT THIS AGREEMENT, entered into this day of ._, 2003, between the CRA of The City of Boynton Beach, hereinafter "CRA", and , a ., authorized to do business in the State of Florida, hereinafter referred to as the ""The PROPOSER"". SCOPE OF EXAMINATION: THE PROPOSER will develop a Comprehensive Financial Plan which will look at the CRA's five (5) year projected budget, current funds available, TIF income projections and current debt to analyze the CRA needs. THE PROPOSER will be asked to provide services for investing surplus reserve funds as well as direction on the financials structure for funding CRA programs and projects, this will include, but not limited to Securing Bonds, Loans, etc. TERM: The term of the'agreement shall be for the period of one (1) year to cover the fiscal year beginning on October 1,2003. TIMING OF THE WORK: The work shall commence within thirty (30) days of this contract. COMPENSATION: Compensation for THE PROPOSER, as defined in SectiOn 1, shall be $ THE PROPOSER will invoice the CRA for work performed upon completion of the Financial Advisory Services under this agreement for the duration of the Contract. It is expressly understood that any incidental or out-of-pocket costs incurred by THE PROPOSER are covered by the total compensation and are not to be billed separately. Invoices received from THE PROPOSER pursuant to this agreement will be reviewed and approved by the Controller, indicating that services have been rendered in conformity with the agreement. CHANGES IN SERVICES: 2064 SA 1 The CRA and THE PROPOSER recognize that the scope of services and compensation under this agreement are predicated upon current requirements imposed by laws, regulations and professional standards relating to such services. The CRA and THE PROPOSER further recognize that the scope of services and compensation under this agreement are predicated upon expectations of reasonable cooperation with THE PROPOSER by CRA pursuant to this agreement, and the absence of any irregularities or extraordinary circumstances which might necessitate the extension of the financial services. Should irregularities increase in the level of services required under applicable law, regulations or professional standards, or other unforeseen conditions be encountered which might necessitate the extension of work beyond the scope of work within the RFP, THE PROPOSER agrees to advise the CRA promptly in writing of the circumstances and to request an equitable adjustment in the maximum fee before significant additional time is incurred by THE PROPOSER. Any such requests for adjustments shall be in writing and shall contain a detailed explanation of why the adjustments are necessary. The CRA and THE PROPOSER agree to negotiate in good faith to determine an equitable adjustment in the maximum fee. Should the CRA and THE PROPOSER be unable to agree upon an equitable adjustment within 14 days of THE PROPOSER'S written request, or such other time period as agreed upon in writing by the CRA and THE PROPOSER, either party may, notwithstanding any other provision in the agreement, terminate this agreement upon seven (7) days notice to the other party. The CRA shall be liable for time charges actually incurred by THE PROPOSER except for any such additional time which has been included as a result of the circumstances necessitating adjustment. THE PROPOSER'S rate to be used to determine a price adjustment increase will be based on the agreed average hourly rate of $ for financial services. ADDITIONAL SERVICES: In the event that the CRA and THE PROPOSER mutually agree that THE PROPOSER will provide additional services, the terms and total fee will be neg,..otiated separately for each proposed project. TRUTH-IN-NEGOTIATION CERTIFICATE: Signature of this agreement by THE PROPOSER shall act as the eXecution of truth-in-negotiation certificate certifying that the estimated time charges and expense used to determine the compensation provided for in this agreement are accurate, complete and current as of the date of this agreement. 2065 SA 2 am 10. 11. 12. 13. SUPPORT PERSONNEL: Throughout the engagement the Controller will be made available by the CRA to provide assistance for tasks, such as identifying locations of required records and documentation and gathering needed records and supporting information, with the realization that support personnel must be given consideration to effectively perform day-to-day requirements. OPTION TO RENEW: The CRA Board shall have the option to renew this agreement for two additional one-year periods to cover the fiscal years ending September 30, 2005 and September 30, 2006. CANCELLATION OF AGREEMENT: Either the CRA or THE PROPOSER may cancel this agreement for fiscal.years subsequent to the first year of this agreement by written notice to the other party given not later than one (1) calendar month (August 31) prior to the end of the fiscal year. The parties agree that such cancellation on its part shall be only for cause and after appropriate discussion with the other party. Notwithstanding the foregoing paragraph of this section, THE PROPOSER may resign or the CRA may terminate THE PROPOSER and terminate this agreement at any time as required in accordance with the laws, regulations and professional standards applicable to the type of services provided under this agreement. EXCUSABLE DELAYS: THE PROPOSER shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond THE PROPOSER'S control and without its fault or negligence. Such causes may include, but are not limited to: acts of God; the CRA'S omissive and commissive failure; natural or public health emergencies. cONTINGENT FEES: THE PROPOSER warrants that it has not employed or retained any company or person to solicit or secure this agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other that a bona fide employee working solely for THE PROPOSER, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making the agreement. NON-DISCRIMINATION: 2066 SA 3 14. 15. 16. 17. THE PROPOSER warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, sex, age, or national origin. INDEPENDENT CONSULTANT RELATIONSHIP: THE PROPOSER is, and shall be, in the performance of all work services and activities under this agreement, an Independent Contractor, and not an employee, agent, or servant of the CRA. All persons engaged in any of the work or services performed pursuant to this agreement shall, at all times and in all places, be subject to THE PROPOSER'S sole direction, supervision and control. THE PROPOSER shall exercise control over the means and manner in which it and its employees perform the work, and in all respects, THE PROPOSER'S relationship and the relationship of its employees to the CRA shall be that of an Independent Contractor and not as employees or agents of the CRA. THE PROPOSER does not have the power or authority to bind the CRA in any promise, agreement or representation other than specifically provided for in this agreement. SEPARABILITY: If any term or provision of this agreement, or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this agreement or the application of such terms or provisions, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this agreement shall be deemed valid and enforceable to the extent permitted by .law. ENTIRETY OF CONTRACTUAL AGREEMENT: The CRA and THE PROPOSER agree that this agreement sets forth the entire agreement between the parties, and that there are no promises or un.d...erstandings other than those stated herein. None of the provisions, terms and conditions contained in this agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. AMENDMENTS AND MODIFICATIONS: No amendments and/or modifications of this agreement shall be valid unless in writing and signed by each of the parties. 2067 SA 4 18. 19. 20. NOTICE: All notices required in this agreement shall be considered delivered when received by certified mail, return receipt requested, or personal delivery and if sent to the CRA, shall be mailed to: Susan Vielhauer, Controller City of Boynton Beach, Community Redevelopment Agency 639 E. Ocean Ave. Suite 107 Boynton Beach, FI 33435 And if sent to THE PROPOSER, shall be mailed to: Firm Contact Address INSURANCE: THE PROPOSER shall obtain all insurance required by the CRA as shown on Attachment "7" which becomes a part of this agreement. The insurance must remain in force throughout the terms of this agreement. VENUE: Any disputes arising out of this agreement shall be filed in the 15th Judicial Circuit Court in and for Palm Beach County, Florida or the Southern District Count of Florida if filed in U.S. Federal Court. WHEREFORE, the parties have signed this agreement on the date first above written. THE PROPOSER: By: CRA OF BOYNTON BEACH, FLORIDA BY ITS CRA BOARD By: Chairman Witness: Name Witness: 2068 SA 5 ATTACHMENT 2 THE FIRMS ACKNOWLEDGEMENT Submit Proposals To: Susan Vielhauer, Controller City of Boynton Beach, Community Redevelopment Agency 639 E. Ocean Ave. Suite 107 Boynton Beach, FI 33435 Mailing Date (CRA): RFP Title: "ONE (1) YEAR CONTRACT FOR FINANCIAL ADVISORY SERVICES" RFP Number: CRA RFP No. 2003-2 Financial Advisor Services RFP Received By: Au_~ust 29, 2003 NO LATER THAN 2:30 P.M. (EASTERN DAY LIGHT SAVINGS TIME) RFP Date and Time Received: RFP's will be opened in the CRA Office unless specified otherwise. Deadline for receiving this RFP is scheduled for: August 29, 2003 no later than 2:30 P.M. (eastern day light savings time) and may not be Withdrawn FOR ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable policies of THE PROPOSER and the requirement of state law. Name of Vendor: A Corporation of the State of: Area Telephone Code: Number: Mailing Address: CRA/State/Zip: Vendor Mailing Date: Authorized Signature Name Typed 2069 TI-IIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 24 0 Z Z © © 2070 ATTACHMENT 4 STATEMENT OF THE PROPOSER QUALIFICATIONS The PROPOSER Firm proposing the work shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each proposal document. Failure to comply with this instruction may be regarded as justification for rejecting the proposal. * attach additional sheets giving the information Name of THE PROPOSER Firm: Business Address: When Organized: Where Incorporated: How many years have you been engaged in business under the present firm name? Contracts on hand: *GROSS AMOUNT: *(Each Contract) Have you ever failed to complete any work awarded to you? if so, where and why? 10. 11. 12. Ha..ve you ever defaulted on a contract? if so, where and why?* Experience in performance of work similar to this project. * Background and experience of principal members of your personnel, including officers. * Credit Background Check. (If requested) 2071 THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSEDERED COMPLETE AND ACCEPTABLE CPA FIRM'S QUALIFICATIONS continued ...... 13. 14. Dated at: this List all lawsuits (related to similar project(s)) to which you have been a party and which: * A. arose from performance: * B. occurred within the last 4 years: * C. provides case number and style. * Financial statement. (if requested). * day of 20 By (written signature) Name (printed or typed) Title 2072 THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ATTACHMENT 5 NONCOLLUSION AFFIDAVIT OF THE PROPOSER FIRM State of County of .) .) says that: , being first duly sworn, deposes and I am the of PROPOSER (Title) that has submitted the attached proposal: (Name of Corporation or Firm) THE I am fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; Said proposal is genuine and is not a collusive or sham proposal; Further, the said THE PROPOSER nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Firm or person to submit a collusive or sham proposal in connection with the Contract for which the attached proposal has been submitted or to refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other firm or person to fix the price or prices in the attached proposal or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other Firm, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Community Redevelopment A.qencv ('CRA) or any person interested in the proposed Contract; and The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of THE PROPOSER or any of its agents, representatives, owners, employees, or parties in interes~i including this affiant. (Signed) (Title) Subscribed and sworn to before me This day of ,20 My commission expires 2073 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ATTACHMENT 6 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) SS COUNTY OF PALM BEACH I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein proposed will be paid to any employees of the CRA of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of 2003 Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large" COMPANY "OFFICIAL NOTARY SEAL" STAMP 2074 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONS]])ERED COMPLETE AND ACCEPTABLE II. II1. IV. ATTACHMENT 7 INSURANCE REQUIREMENTS General Liability THE PROPOSER agrees to provide comprehensive General Liability Insurance for the benefit of the CRA with combined single limits of $1,000,000 per occurrence, for Bodily Injury and Property Damage Liability. Coverage must be afforded on a form no more reStrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as follows and shall include: Premises or Operation; Independent Contractors; Broad Form Property Damage; Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless or indemnification agreement; and Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily Injury liability and Property Damage Liability. The CRA and the City of Boynton Beach are to be included as "Additional Insured" with respect to liability arising out of services performed for THE PROPOSER by or on behalf of the CRA or acts or omissions of THE PROPOSER in connection with such services. Professional Liability THE PROPOSER agrees to provide professional liability insurance for the benefit of the CRA with combined single limits of $1,000,000 per claim and which insures against errors and omissions by THE PROPOSER, its sub contractors and other professionals. Worker's Compensation THE PROPOSER agrees to provide Worker's Compensation and Employer's Lia:bility Insurance for the benefit of the firm's employees, if required by law. Indemnification In performing its services hereunder, THE PROPOSER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services are provided. It is agreed that THE PROPOSER is not a fiduciary of the CRA. THE PROPOSER and its officers, directors, employees, agents, consultants and sub contractors shall indemnify and hold harmless the CRA or anyone claiming by, through or under the CRA or third parties, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this agreement from any cause or causes, 2075 V VI VII including but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract or any warranty, express or implied. Automobile Liability THE PROPOSER agrees to provide automobile liability insurance covering all owned, hired and non-owned automobile equipment. Limits: Bodily Injury - $100,000 each person $300,000 each occurrence Property Damage - $ 50,000 each occurrence Certificates of Insurance Before commencing performance of this contract, THE PROPOSER shall furnish the CRA with a duplicate Certificate of Insurance for the required insurance as specified above, which shall contain the following: A) B) C) D) Name of insurance carrier(s). Effective and expiration dates of policies. 30 days written notice by carrier of any cancellation or material change in any policy. Certificates of Insurance stating that the interests of the CRA are included as an additional named insured, and specifying the Project. Such insurance shall apply despite any insurance which the CRA may carry in its own name. Subcontractor Insurance THE PROPOSER is advised to require all of its subcontractors to provide the aforementioned coverage as well as any other overages that THE PROPOSER may consider necessary, and any deficiency in the overages or policy limits of any subcontractors will be the sole responsibility of THE PROPOSER. 2076 V. Public Audience. Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 2077 The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opporttufity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. VI. Public Hearing Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 2078 The CRA shall furnish appropriate auxihary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. TO: THRU' FROM: DATE: PROJECT: REQUEST: DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 03-156 Chairman and Members Community Redevelopment Agency Michael Rumpf~'~ ~ Director of Planning and Zoning Eric Lee Johnson, AICP~t~''~d~- (~ Planner ]une 24, 2003 Boynton Beach Marina Townhomes / COUS 03-003 Conditional Use approval for 11 townhouse units in the Nixed-Use High (MU-H) zoning district Property Owner: Applicant: Agent: Location: Existing Land Use/Zoning: Proposed Land Use/Zoning: Proposed Use: Acreage: Adjacent Uses: North: South: East: PRO3ECT DESCRZPTZON TRG- Boynton Beach, Ltd. TRG - Boynton Beach, Ltd. Lawrence .]ustiz 743 Northwest :Lst Avenue (see Exhibit "A'- Location Nap) Nixed-Use (MU) / Mixed-Use High (MU-H) No change proposed Townhouses 26,076 square feet / (0.60-acre) Right-of-way for Boynton Beach Boulevard and farther north city lift station and undeveloped land occupied by mangroves zoned Central Business District (CBD); Right-of-way for Ocean Avenue and farther south is developed commercial (Ocean Plaza shopping center), zoned CBD; Right-of-way for Northeast 6th Street (a.k.a Marina Drive) and the Intracoastal Waterway; and 2079 Boynton Beach Marina - COUS 03-003 Page 2 Memorandum No. PZ 03-156 West: DeVeloped commercial property (First Financial Plaza), zoned CBD. BACKGROUND Tn 1997, the City Of Boynton Beach approved a site plan for the Marina. The site plan included an eight (8)-story building containing 220 rental apartment units, ground floor commercial area, a parking garage and a two (2)-story restaurant. The parking garage would have contained 605 parking spaces. In November 2000, the property ownership changed to AERC of Virginia, Incorporated. The City's Land Development Regulations were amended on June I8, 2002 to adopt zoning regulations for mixed-use zoning districts. After the creation of the Nixed-Use High (MU-H) zoning district, in September 2002, the City Commission approved a major site plan modification (MSPM 02-005) to the Marina. The project, known as the Residences at Marina Village was approved for two (2) mixed-use buildings and a parking garage. The mixed-use buildings were nine (9) stories tall and the parking garage was seven (7) stories tall. Compared with the 1997 plan, the number of apartment units increased from 220 units to 282 units and the total number of spaces proposed within the garage increased to 751. The property ownership changed again in December 2002. The current property owners (TRG - Boynton) were approved for another major site plan modification (MSPM 03-001). This project was approved for three (3) mixed-use buildings, a restaurant, and a parking garage. The location of the office / commercial uses would remain on the first floor of all three (3) mixed use buildings. However, compared with the 2002 plan, the number of stories increased from nine (9) stories to 15 stories (Building #! and Building #2), the number of residential units increased from 282 to 338, and the area for the office / commercial uses increased .to 17,591 square feet. In addition, the project proposed 12 townhouse units. However, at that time, townhouse units were not listed as permitted uses in the MU-H zoning district. Therefore, one of the conditions of approval for the major site plan modification (MSPM 03-001) stated the following: "Residential single-family attached units CTownhouses) are not permitted in the MU-H district. (Chapter 2, Section 6.F. - Table 6.F-1). The applicant has requested a Code review to add Townhomes to the list of permitted uses. Site Plan approval is contingent upon the approval of this amendment to the LDR's." At the time of the request for major site plan modification (MSPM 03-001), the applicant concurrently requested to amend the Land Development Regulations (CDRV 03-001) to allow Residential Single-family attached units within the MU-H zoning district. Staff opposed the proposed code revision due to it's contrast with athe intended purpose of the mixed use high district to facilitate the creation of an activity center. However, the City Commission granted the revision to allow townhouses in the MU-H zoning district but only as conditional uses (Ordinance 03-015). Now, this request for conditional use (COUS 03-003) would.:' represent the townhouse portion of the Boynton Beach Marina major site plan modification (MSPM 03-001) that was approved on April 15, 2003. The applicant is providing a site plan that shows 11 townhouse units rather than 12 units, as originally seen by the Commission. According to the applicant, completion of the townhouse units would be completed in one (1) phase. TANDARD FOR EVAL ATZN NDIT! NAL SE AND ANALYS! Section ll.2.D of the Land Development Regulations contains the following standards to which conditional uses are required to conform. Following each of these standards is the Planning and Zoning Division's evaluation of the application as it pertains to standards. 2080 Boynton Beach Marina - COUS 03-003 Page 3 Memorandum No. PZ 03-156 The Planning and Development Board and City Commission shall consider only such conditional uses as are authorized under the terms of these zoning regulations and, in connection therewith, may grant conditional uses absolutely or subject to conditions including, but not limited to, the dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony with the intent and purpose of this section. In evaluating an application for conditional use approval, the Board and Commission shall consider the effect of the proposed use on the general health, safety and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning the following standards, where applicable: 1. ]:ngress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe. The project proposes two (2) points of ingress / egress, one (1) on Plar/na Way and the other along Boynton Beach Boulevard. Both openings are 2,t feet wide. The openings would accommodate a 12-foot w/de ingress lane and a 12-foot w/de egress lane. A 20-foot w/de auto court would access the townhouses. This private dr/ye, adorned w/th brick pavers, would provide access to the rear of each townhouse unit where the garages are proposed. Off-street parking and loading areas where required, with particular attention to the items in subsection above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole. Required parking for the proposed res/dent/a/uses/s based on the following methodology: Two (2) and three (3) bedrooms require two (2) parking spaces. Since the proposed townhouses would be a m/n/mum of two (2) bedrooms each, a total of 22 parking spaces would be required. The site p/an (sheet A-2) and floor p/an (sheet A-5) show that two (2)-car garages are proposed for each unit. A/though the dimensions on the floor p/an/nd/cate that the vehicles would be parked/n an "/n-#ne" configuration rather than side-to-s/de, the garage space itself would provide for a total of 22 parking spaces, which comp#es w/th the Land Development Regulations. It must be noted that the "fee in lieu" of parking (associated w/th the Boynton Beach Platina approved ear#er this year) would not be a component of this townhouse port/on of the project. 3. Refuse and service areas, with particular reference to the itemsin subsection 1 and 2 above. No outs/de trash enclosure/s proposed. The site plan's Trash Area detail (sheet A-3) shows that refuse would be temporarily stored/n an a/r-conditioned "trash room" to be located on the west s/de of the building. According to the applicant, the room/s "intended for use only by the townhouses so that/ts use would be m/n/ma/. We do not expect problems w/th no/se': Staff concurs. 4. Utilities, with reference to locations, availability, and compatibility. Cons/stent with Comprehensive Plan poi/c/es and city regulations, all ut/I/ties, including potable water and sanitary sewer are ava/'/ab/e for this project. 5. Screening, buffering and landscaping with reference to type, dimensions, and character. 2081 Boynton Beach Marina - COUS 03-003 Page 4 Memorandum No. PZ 03-156 The proposed townhouse use would not require additional landscaping. Much of the landscape material for the subject site was approved ear#er this year as part of the major site plan modi#cat/on (I~SPN 03-001). Accord/nE to the review of the major site plan mod/#cat/on (see Memorandum No PZ03-067), the proposed landscaping for the entire site would meet or exceed the code. However, the staff report/dent/fed a shortcom/nE w/thin the landscape p/an (sheet L-2) in terms of complying w/th the 50% nat/ye spec/es landscape requirement. The landscape plan (sheet L-2) of NSPN 03- 001 showed that the 50% nat/ye requirement was met for trees and shrubs but not for the anc#/ary plants. The applicant had two (2) choices, either comply w/th the 50% requirement or obtain relief from the Land Development Regulations. Staff ant/c/pates that the applicant will submit a rect/#ed landscape p/an at the t/me of permitting. The landscape p/an has not changed s/gn/fcant/y in association w/th this request for conditional use. However, the previously approved site p/an (sheet A12 of NSPM 03-001) showed the townhouse un/ts at 11' w/thin one (1) continuous building. In contrast the new plans (for this conditional use request) show the continuous bu#ding separated into two (2) buildings contain/nE a total of 11 un/ts, and separated by 15 feet of landscaped area. The proposed landscape p/an (sheet L-3) shows that eight Alexander Palm trees and 200 Scheffiera arb/cola hedges would be installed within this landscaped area. IVo new conditions of approval regarding the proposed landscape mater/a/are associated w/th this request for conditional use. All previous landscape conditions associated with the major site p/an mod/fcation (NSPN 03-001) will be addressed during the permitting process. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties. No additional signs are associated with this request for conditional use. 7. Required setbacks and other open spaces. The proposed building WOuld meet ail setback requirements of the MU-H zoning d/strict. 8. General compatibility with adjacent property and other property in the zoning district. The Land Development Regulations were recently amended to a/iow townhouses (res/dent/a/, Sing/e- family attached homes) as conditional uses in the M/xed-Use Low (NU-L) and N/xed Use (MU-H) zoning districts. As the proposed townhomes represent a sma//port/on of the entire project there should be m/n/ma/on-site impact and no adverse effects w/ii occur from the proposed townhouse use. There w/ii be little or no impact on the adjacent properties or the genera/area. However, the way in which the sidewalks and buildings are configured, staff pragmatically ant/c/pates that the townhouse.t'owners would complain of pedestrian traffic en route to the restaurants due to the narrow width of the sidewalk '~n front" of their homes. The sidewalk is proposed at seven (?) feet - four (4) inches in width. Nevertheless, the confguration of the bu//d/nqs, sidewalks, and drive a/s/es meet the m/n/mum Land Development Regulations and F/or/da B~//ding Code requirements in providing pedestrian and vehicular access. As indicated above, it was staffs original pos/t/on that the proposed townhomes would be /ess compatible w/th the m/xed use project than the additional commercial uses that were previously approved where the townhomes are proposed. 9. Height of building and structures, with reference to compatibility and harmony to adjacent and nearby properties, and the city as a whole. 2082 Boynton Beach Marina - COUS 03-003 Page 5 Memorandum No. PZ 03-156 The max/mum allowable building height/n the /~U-H zoning d/str/ct /s 150 feet, The proposed buildings would be three (3) stories tall and easily comply w/th the zoning district's max/mum allowable height. The elevations (sheet A-6) do not/nd/cate the proposed building height. This would be required at the t/me of perm/tt/ng (see Exhibit "C"- Conditions of Approval). 10. Economic effects on adjacent and nearby properties, and the city as a whole. According to the applicant, the townhouse un/ts would "promote public appearance, comfort, convenience, general welfare, good order, health, morals, prosperity, and safety of the city. The use creates a physical environment that/s of a character and quality that people would want to live there and offer an investment mot/ye for home ownership. These are two (2) vital components to achieving success/n a m/xed-use downtown development. The placement of townhouses /n the Nar/ha Project architecturally promotes an environment of comfort and safety. By placing townhouses /n that location, pedestrians may use the wa/kways on either s/de of the townhouses and not feel as/f they are walking through isolated areas that would be unoccupied at night': 11. Conformance to the standards and requirements which apply to site plans, as set forth in Chapter 19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review). With incorporation of staff comments, the proposed project would comply with all requirements of applicable sections of city code. 12. Compliance with, and abatement of-nuisances and hazards in accordance with the performance standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to the City of Boynton Beach noise Control Ordinance. W/th/ncorporab'on of all conditions and staff recommendations contained here/n, the proposed use would operate/n a manner that/s/n compliance w/th the above-referenced codes and ordinances of the City of Boynton Beach. RECOMMENDATION Based on the discussions contained herein, compliance with development regulations, and the consistency with the Comprehensive Plan, staff recommends that this request be approved subject to satisfying all conditions of approval as contained in Exhibit "C". Furthermore, pursuant to Chapter 2 - Zoning, Section 11.2 Conditional Uses, a time limit is to be set within which the proposed project is to be developed. Staff,. recommends that a period of one (1) year be allowed to obtain a building permit for this project (see Exhibit "C" - Conditions of Approval). ELJ S:LPlannlngLSHAR.ED\W'p~.PROJECT$\BOY'NTOIq' BEACH MARINA~,COUS-Townhomes 03-003~qt~ff Report. cloc 2083 Location Marina Map EXHIBIT "A" RE C B' ,Dh., [.S,T~ 1 .~~i,, RS,,,/, - .,' i . <E WO~,TPf ICWW~ ~_, i I ; ~00 0 ~00 800 1200 Feet . $ 2084 EXHBIT "C" Conditions of Approval Project name: Boynton Beach Marina Townhomes File number: COUS 03-003 Keference: 2nd treview plans identified as a Conditional Use with a June 17, 2003 Planning and Zoning Department date stam marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: 1. Prior to permit application contact the Public Works Depaxtinent (561-742-6200) regarding the storage and handling of refuse. The dumpster will be supplied by Public Works. 2. Staff has concerns regarding the proximity of the trash room/dumpster enclosure to the Townhomes (Bldg. 4-Unit 1) with respect to noise and odor. PUBLIC WORKS - Traffic Comments: None UTILITIES Comments: 3. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m, as stated in the LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by insurance underwriters, whichever is greater (see CODE, Article II, Section 26-16(b)). 4. CODE, Article II, Section 26-34(E) requires that a capacity reservation fee be paid for this project either upon the request for the Department's signature on the Health Department application forms or within 30 days of site plan approval, whichever occurs first. This fee will be determined based upon final meter size, or expected demand. ;: 5. Water and sewer lines to be owned and operated by the City shall be included within utility easements. Please show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated via separate instrument to the City as stated in the CODE, Article II, Section 26- 33(a). 6. Provide a phasin~ plan for water and sewer (sanitar7 and storm) construction. ENGINEERING DIVISION Comments: 2085 7. Please note that changes or revisions to these plans may generate additional COA 07/02/03 2 DEPARTMENTS INCLUDE KEYECT con-,~ents. Acceptance of these plans during the TRC process does not ensure [ that additional comments may not be generated by the Commission and at permit review. 8. Full drainage plans in accordance with the LDR, Chapter 6, Article IV, Section 5 will be required at the time of permitting. Also provide drainage analysis showing compliance with the requirements of the SFWMD permit(s) and City of Boynton Beach requirements. 9. A complete review of the details will not be reviewed for construction acceptability at this time. All engineering construction details shall be ~n accordance with thc applicable City of Boynton Beach Standard Drawings and will be reviewed for constructability at the time of construction permit application. FIRE Comments: None POLICE Comments: None BUILDING DMSION Comments: None PARKS AND RECREATION · Comments: 10. The Parks and Recreation Facilities impact fee is figured based on 11 single family attached (Townhouse) Units. The following fee is due at the time of first applicabl.o: building permit: 11 single-family attached units ~ $771 each = $8,481. FORESTER/ENVIRONMENTALIST Comments: None PLANNING AND ZONING Comments: 2086 11. The elevations shall indicate the proposed building height. COA 07/02/03 3 DEPARTMENTS INCLUDE REJECT 12. Staff recommends that a period of one (1) year be allowed to obtain a building permit for this portion of the Marina Project. 13. Continued compliance is required with amended mediation agreement including, but not limited to the overlook area. COMMUNITY REDEVELOPMENT AGENCY CONDITIONS: C onmients: 14. To be dete~-iuined. CITY COMMISSION CONDITIONS: Comments 15. To be dete~ S:\Planning\Shared\Wp\Projects\BOYNTON BEACH MARINA\COUS-Townhomes 03-003\COA.doc 2087 PROJECT NAME · APPLICANT'S AGENT: APPLICANT'S ADDRESS: DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CI'r'Y OF BOyNToN BEACH, FLORIDA Boynton Beach Marina Townhomes Lawrence Justiz - The Related Group, Ltd. 2828 Coral Way Penthouse One Miami, FL 33145 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 15, 2003 TYPE OF RELIEF SOUGHT: Request conditional use approval for 11 townhouse units on a 7.349 acre site in the Mixed-Use High (MU-H) zoning district. LOCATION OF PROPERTY: 743 Northeast 1st Avenue Boynton Beach, FL DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: - Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant ~ HAS __ HAS NOT o established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". .:The Applicant's application for relief is hereby ~ GRANTED subject to the conditions referenced in paragraph 3 hereof. ~ DENIED This Order Shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other 2088 DATED: City Clerk S:~°Ianning\SHARED\Wp\PROJECTS~OYNTON BEACH MARINA\COUS-Townhomes 03-003\DO.doc TO: TH RU: FROM: DATE: PROJECT NAME/NO: REQUEST: DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 03-i58 STAFF' REPORT Chairman and Members Community Redevelopment Agency and City Commission Michael Rumpf ~[~-'~ Planning and Zoning Director Eric Lee .Johnson, AICP'~'~'''~ ~ Planner 3une 26, 2003 Phillips :Industrial Park/NWSP 03-003 New Site Plan Property Owner: Applicant: Location: Existing Land Use/Zoning: Proposed Land Use/Zoning: Proposed Use: Acreage: .:. Adjacent Uses: North: South: East: West: PRO3ECT DESCRIPTION Mr. 3ohn Phillips Mr. Johns Phillips Lot 5, West :Industrial Avenue (see Exhibit "A'- Location Map) :Industrial (:I) / :Industrial (M-l) No change Request site plan approval for the construction of a 14,480 square foot office / warehouse building and six (6) outdoor storage bins :L.43 acres (62,706 square feet) Undeveloped property approved for service and sales of construction machinery (Vermeer Southeast Sales), zoned :Industrial (M-l); Undeveloped property, zoned :Industrial (H-:L); Right-of-way for the C.S.X. Railroad, then farther east is the right-of-way for :Interstate 95; and Right-of-way for :Industrial Avenue, then farther west is developed residential, zoned Single-family residential (-R-lA). 2090 Staff Report - Phillips Industrial Park (NWSP 03-003) Memorandum No PZ 03-158 Page 2 Site Characteristic: The survey shows that the subject property is a long rectangular lot. The highest elevation (22.6 feet) is located along the north property line. The survey also shoWS a 50-foot wide drainage easement currently located at the front of the property and a 10-foot wide utility easement, which runs in a north-south direction, located along the rear (east) of the property. It was believed that the active water main was located within the confines of the easement. With that understanding, the original project proposed seven (7) storage bins west of the building and east of the utility easement. However, the applicant recently learned the exact location of the six (6) inch water main. Although the survey does not show it, the Ductile Iron Pipe is currently located 21 feet - six (6) inches west of the east property line or 11 feet - six (6) inches west (outside) of the westerly extent of the 10-foot wide utility easement. No buildings or storage bins can be built on top of this water main, regardless of where the utility easement is located. As a result, the applicant has agreed to eliminate one (1) of the storage bins to ensure that no conflict would occur with the water main. Proposal: Concurrency: According to public documents, the applicant purchased the property in June 2002. The proposal is to construct a 14,480 square foot office / warehouse building. The site plan (sheet SP-1) shows that the building would be comprised of eight (8) bays. The applicant intends to occupy the largest bay (Bay #8) and either lease or sell the remaining bays as condominium units. The intent of the project is to build a one (1)-story structure tall enough to also accommodate a mezzanine area for additional storage. The proposed uses and their intensities will be discussed in the "Parking" portion of this staff report. As previously mentioned, the site plan (sheet SP-1) shows that six (6) outdoor storage bays are proposed at the rear of the property. The site plan indicates that these storage bins could contain concrete sand, clean fill, lawn sand, gravel rock, pea gravel, or road rock. These would all be permissible provided that the actual storage of materials occurs incidental and accessory to an allowable principal use. The storage bins would adequately screen the materials in a manner consistent with Chapter 2, Section 8.A.5. b.(13). Finally, the project would be built in one (1) phase. Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. The Palm Beach County Traffic Division must approve the statement prior to the issuance of a building permit (see Exhibit "C"- Conditions of Approval). Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review (see Exhibit "C" - Conditions of Approval). School: School concurrency is not required for this type of project. Staff Report- Phillips Industrial Park (NWSP 03-003) Memorandum No PZ 03-158 Page 3 Driveways: Parking Facility: Landscaping: Building and Site: One (1) entrance is proposed along Industrial Avenue. The site plan (sheet SP-1) shows that the driveway would be shared with the property to the north (Lot 6 - Vermeer Southeast Sales). Both property owners have entered into an agreement that they would share this point of ingress / egress. The entrance to both properties is proposed on the subject property while the exit for both properties is proposed on Lot 6. Generally, required parking for industrial / warehouse users is based on the following methodology - one (1) parking space per 500 square feet of gross floor area. The site plan (sheet SP-1) shows that each bay would be at most ~.,512 square feet in area with approximately 20% of the bay set aside for office uses. Also, each occupant would have the option of constructing a mezzanine level for storage purposes. Storage areas require one (1) parking space per 800 square feet of floor area. Required parking for offices is based one (1) parking space per 200 square feet of gross floor area. At total build out, the project would be comprised of 9,520 square feet of warehouse space, 2,858 square feet of office area, and 2,102 square feet of mezzanine area. Therefore, the total number of required, and provided parking spaces would equal 38 spaces. All 90-degree spaces would be dimensioned nine (9) feet - six (6) inches in width by 18 feet - six (6) inches in length, except for the two (2) handicap spaces. The dimensions of the handicap spaces would be enlarged to comply with the requirements of the American with Disabilities Act (ADA). Since the subject property lies within the Community Redevelopment Agency area, the backup distance behind the parking spaces can be reduced from 27 feet in width to 2,~ feet in width. The proposed backup distance is 2'~ feet - 10 inches in width. As proposed, the total paved area would amount to 37,338 square feet or 59% of the site. The proposed landscaped (pervious) area would be 12,331 square feet or 18.6% of the site. The landscape plan plant list (sheet LP-1) shows that the front (west) landscape buffer would be approximately 62 feet in width. A vast majority of it, however, would be comprised of the 50-foot wide drainage easement. The landscape plan currently shows a row of Ixora "Nora Grant" shrubs and four (4) Royal palm trees. In any case, the front landscape buffer shall consist of a combination of colorful groundcover plants and a minimum of two (2) colorful' shrub species planted in a continuous row (see Exhibit "C" - Conditions of Approval). The south landscape buffer would consist of a Purple Glory and Live Oak trees and a row of Redtip Cocoplum hedges. The north landscape buffer (which would be shared with Lot 6 per a recorded agreement) would consist of a mixture of trees and Redtip Cocoplum hedges. Finally, the rear landscape buffer would consist of the same landscape material as the aforementioned buffers. The building and site design as proposed would generally meet code requirements when staff comments are incorporated into the permit drawings. The proposed building addition has been designed as a one (1)-story structure. The maximum building height in the M-1 zoning district is 45 feet. The proposed building would be 22 feet in height with the top portion of the parapet walls reaching as high as 28 feet - two {2) inches. The structure would com,)iv with all required building 2092 Staff Report - Phillips Industrial Park (NWSP 03-003) Memorandum No PZ 03-158 Page 4 setbacks. The floor plan (sheet A-l) shows the building would be 250 feet wide and 48 feet in depth. On sheet LP-1, the "Light Pole Detail" shows that the outdoor freestanding lighting fixtures would be 20 feet in height and made of a smooth concrete pole. This would be compatible with the building. Design: Signage: The proposed building would have the typical characteristics of an industrial building. However, the elevations (sheet A-2) show that all building facades would be enhanced with decorative diamonds and score lines (painted Benjamin Hoor #2401 -"Hunter Green'S. The top of the parapet wall would be enhanced with the same color trim work. Also, hunter green decoraUve aluminum Iouvered Bahama style shutter / awnings would be placed above the entry doors and window to each bay. The building would be.painted two (2) different colors, namely tan (Benjamin Hoore #2165 -"Dark Beige" and cream (Benjamin Moore #2153 -"Rich Cream"). The storage bins proposed at the rear of the building would be painted to match the darker building color (Benjamin Moore #2165 -"Dark Beige''). The elevation (sheet A-2) shows that 30-square foot wall signs would be placed above each hunter green Bahama shutter / awning. Each sign would have hunter green plastic wall mounted letters. However, according to Chapter 21, Article Section 5.C, the cumulative area of all wall signage cannot exceed one and one- half times the length of the building fa(;ade. A freestanding sign is proposed near the front entrance within the 50-foot wide drainage easement. The "Nonument Sign Detail" (sheet SP-:L) shows that the sign would be nearly eight (8) feet tall and have signs for multiple tenants. The structure would consist of precast stone column pedestals. The molding would match the building color(s). Staff recommends converting the structure to a monument sign by"filling in"the base of the structure. The applicant has agreed to staff's recommendation. Either way, the base of the sign shall be enhanced with colorful groundcover plants and a minimum of two (2) shrubs (see Exhibit "C"- Conditions of Approval). RECOMMENDA'I"~N: The Technical Review Committee ('I'RC) has reviewed this request for new site plan approval. Staff recommends approval, contingent upon all comments indicated in Exhibit "C'- Conditions of Approval. Any additional.~:onditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\Shared\Wp\Projects\Phillips Industrial Park\Staff Report. rtl 2093 Location Map PHILLIPS INDUSTRIAL PARK EXHIBIT "A" PU 2094 IBIT "B" ,% 2095 EXHIBIT "E Z 2096 rnz ::1: -I 0" r- i Patter,on PHILLIPS INDUSTRIAL PARK 2097 EXHIBIT "B' Ii W.T. PaHereon (pr) EXHIBIT "B PHILI.JP$ INDUSTRIAL PARK Ii It'f~jl I I 1,1~, '1 2098 EXHIBIT "B PHILLIPS INDUSTRIAL PARK 2099 I:tI I I I:llltlfl :I W.T. Pc,..r-.o,, (,~) EXHIBIT "B PHILLIPS INDUSTRIAL PARK 3000 EXHIBIT "B" ,il itt, ~"~, ',; t iii t.~ ~ ~ tl II I . i,~ ill h~l'!i I, · [ 1tt t l,lht.~ !'~, ~ . , Ill ~, . I .. t1,I , ! 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Patterson (PE:~) PHILLIPS INDUSTRIAL PARK II I'll ?1 EXHIBIT "P 3002 EXHIBIT "B II OPT. OFFICE; I 302.00 S.F. I ', 3O0.00 I Illlll I --II ,,'-o- I Io'-,o-I ?. OPT, OFFICE 300.00 $.F. .L---~-i-.~ OPT. ~'FICE (~ 500.00 S.F. OPT. OmCE: (~ Cfm,) 3OO.00 S.r. W.T. P, affer, mon, 3003 PH~LUPS INDUSTEIAL PARK EXHIBIT" I -----"-""" 3004 PHILLIPS INDUSTRIAL PARK EXHIBIT "C" Conditions of Approval Project name: Phillips Industrial Park File number: NWSP 03-003 Reference: 3~d review plans identified as a New Site Plan with a June 24, 2003 Planning and Zoning DEPARTMENTS I INCLUDE REJECT PUBLIC WORKS - General Comments: None PUBLIC WORKS - Traffic Comments: 1. Provide a traffic analysis and notice of concurrency (Traffic Performance Standards Review~ from Palm Beach Count7 Traffic Rn~neerin~. UTILITIES Comments: 2. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m, as stated in the LDR, Chapter 6, Article IV Section 16, or the requirement imposed by insurance underwriters, whichever is greater (see CODE, Section 26-16(b)). Plan sheet #WS-1 reflects one (1) fire hydrant which is insufficient to deliver the required fire flow. Either add an additional fire hydrant (appropriately spaced) or provide a sprinkler system within the building. ENGINEERING DMSION Comments: 3. A photometrics plan will be required at the time ofpermittin$. 4. Full drainage plans will be required at the time of permitting (Chapter 6, Article IV, Section 5). 5. Paving, drainage and site details will be required and reviewed at the time of permitting. All engineering construction details shall be in accordance with the applicable Cit7 of Boy'nton Beach Standard Drawings. FIRE Comments: None POLICE 3005 COA 06/2?/03 2 DEPARTMENTS INCLUDE REJECT Comments: None BUILDING DMSION Comments: 6. Buildings, structures and parts thereof shall be designed to withstand the minimum wind loads of 140 mph. Wind forces on every building or structure shall be determined by the provisions of Chapter 6 of ASCE 7, and the provisions of Section 1606 (Wind Loads) of the 2001 edition of the Florida Building Code. Calculations that are signed and sealed by a design professional registered in the state of Florida shall be submitted for review at the time of permit application. 7. Add a labeled symbol to the site plan drawing that represents and delineates the path of travel for the accessible route that is required between the accessible parking spaces and the accessible entrance doors to the tenant space. The symbol, required to be installed along the path, shall start at the accessible parking spaces and terminate at the accessible entrance doors to the building. The symbol shall represent the location of the path of travel, not the location of the detectable warning or other pavement markings. The location of the accessible path shall not compel the user to travel in a drive/lane area that is located behind parked vehicles. Identify on the plan the width of the accessible route. (Note: The minimum width required by the code is forty- four (44) inches). Add text to the drawing that would indicate that the symbol represents the accessible route and the route is designed in compliance with Section 4.3 (Accessible Route) and 4.6 (Parking and Passenger Loading Zones) of the Florida Accessibility Code for Building Construction. Please note that at time of permit review, the applicant shall provide detailed documentation on the plans that will verify that the accessible route is in compliance with the regulations specified in the Florida Accessibility Code for Building Construction. This documentation shall include, but not be limited to, providing finish grade elevations along the path of travel. 8. At time of permit review, submit signed and sealed working drawings of the proposed conslxmction. 9. Vertical accessibility to the second floor/mezzanine area shall be required per 2001 Florida Building Code, Sections 11-4.1.2, 11-4.1.3(5) for New Construction and Section 11-4.1.6 for Alterations. PARKS AND RECREATION Comments: None 3006 COA 07/01/03 3 DEPARTMENTS INCLUDE REJECT FORESTER/ENVIRONMENTALIST Comments: None PLANNING AND ZONING Comments: I0. Prior to the issuance of a building permit, the Palm Beach County Traffic Division must approve the traffic impact statement (Chapter 4 Section 8.F.). 11. An Environmental Review permit will be required pursuant to Chapter 2, Section 8.A.2.b.(6). 12. The proposed 24-foot wide sliding gate and the chain link fence shall not exceed six (6) feet in height. 13. The front (east) landscape buffer shall consist of a combination of colorful groundcover plants and a minimum of two (2) colorful shrub species planted in a continuous row (Chapter 7.5, Article II, Section 5.D.). 14. On the landscape plan (sheet LP-1) plant list, correct the spelling of the "Thyrallis" shrubs. 15. On the elevations (sheet A-2), indicate the '2qorth", "South", "East", and "West" elevations. 16. Wall signage shall not exceed that allowed by Chapter 21, Article IV, Section 5.C. 17. The base of the monument sign shall be enhanced with colorful groundcover plants and a m/n/mum of two (2) shrubs (Chapter 7.5, Article II, Section 5.0.). 18. Staff recdmmends converting the freestanding pole sign to a freestanding monument style sign (Chapter 21, Article 4, Section 5.B.). 19. Staff recommends installing Thryallis shrubs or alternate plant material (subject to the City Forester / Environmentalist's review and approval) within the middle interior landscape island that contains both a fire hydrant and freestandin~ lil~ht fixture. COMMUNITY REDEVELOPMENT AGENCY CONDITIONS Comment: 20. To be determined. , 3007 COA 06/27/03 4 DEPARTMENTS INCLUDE REJECT CITY COMMISSION CONDITIONS Comments: 21. To be determined. ELJ S:\Planning\Shared\Wp\Projects\Phillips Industrial Park\COA,doc 3008 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON.BEACH, FLORIDA PROJECT NAME · APPLICANT'S AGENT: APPLICANT'S ADDRESS: Phillips Industrial Park John Phillips P.O. Box 292414 Davie, FL 33329 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 15, 2003 TYPE OF RELIEF SOUGHT: Request new site plan approval for the construction of a 14,480 square foot office-warehouse building on a 1.43-acre lot in the M-1 zoning district. LOCATION OF PROPERTY: DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Community Redevelopment Agency, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the _ relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: o Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. . DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: 3OO9 Industrial Park\DO.doc City Clerk TO: THRU: FROM: DATE: PRO.1ECT NAME/NO: REQUEST: DEVELOPMENT DEPARTMENT PLANNTNG AND ZONTNG DI'V1'SZON MEMORANDUM NO. PZ 03-100 STAFF REPORT Chairman and Members Community Redevelopment Agency Board and City Commission Michael Rumpfhw~-~ Planning and Zoning Director~ Maxime Ducoste-A. Planner June 19, 2003 Paving Lady/NWSP 03-008 New Site Plan Oroperty Owner: Applicant: Agent: Location: Existing Land Use/Zoning: Proposed Land Use/Zoning: Proposed Use: Acreage: Adjacent Uses: North: South: East: West: PRO3ECT DESCR]:P'r~ON Janice M. Riley-Potter Thomas Potter Thomas Potter Lot 3 Boynton Industrial Park North (see Exhibit "A'- Location Map) Industrial/M-1. No change proposed Paving contractor warehouse. 1.44 acres (62,694 square feet) Vacant property (Lot # 4) with an Tndustrial land use designation and zoned Industrial (M-l); Developed property (Lot #2) warehouse/industrial business with an Industrial land use designation and zoned Industrial (M-l); C.S.X. Railroad Right-of-Way; and 3010 West Industrial Avenue right-of-way, farther west are developed single-family homes with a Low Density Residential designation and zoned R-i-A. s[aff Report - Paving Lady (NWSP 03-008) Memorandum No PZ 03-100 Page 2 Project size: Office: Warehouse: Future building: 2,800 square feet 1,250 square feet 1,440 square feet Site Characteristics: The site is currently an undeveloped cleared, 1.44-acre lot. It is predominately vegetated with a variety of overgrown grasses. There is no other vegetation of any significance. The subject property is surrounded by other industrial uses, and zoned M-1. The north property line of the subject property is screened by a chain link and wood fence. BACKGROUND Proposal: Conc~ The applicant, Thomas Potter is seeking approval to construct a 2,800 square foot building measuring fourteen feet (14'~0'7 in height, and a 1,250 square foot warehouse building with a height of twenty-one feet (21"-0'~. This proposal includes a future 1,440 square foot warehouse building. Further, a "paved equipment storage area" is proposed at the rear (east) of the property. The buildings, with related parking will be for a paving contractor business (See Exhibit "B" - Proposed Site Plan). Traffic: Drainage: A traffic statement for this project was submitted and was sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division determined the project is in compliance with the Traffic Performance Standards of Palm Beach County. Conceptual drainage information was provided for the city's review. The city's concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage solutions be deferred to time of permit review (see Exhibit "C" - Conditions of Approval). Driveways: The project proposes one (:[) main point of ingress / egress along West Tndustrial Avenue. The entrance would be comprised of a 32-foot wide ingress / egress driveway. The proposed on-site traffic circulation system consists of one (:[), two-way drive aisle 27-feet in width, extending through the interior of the site. Since the project is within the Community Redevelopment Agency boundaries, the required backup distance for parking lot drive aisles is reduced from 27 feet to 24 feet in width. Parking Facility: The parking spaces required for the proposed project have been tabulated based on the ratio of one (:[) space per 500 square feet of gross floor area, which is required for manufacturing and industrial uses. Based on the total square footage proposed, 1:[ parking spaces are required. However, the applicant is providing a total of :[5 parking spaces including two (2) handicap spaces. All spaces except the handicap spaces will be dimensioned nine and one half feet by eighteen and one-half feet (9 1/2'x :[8 1/2~) and will include wheel stops. 30:[1 Staff Report - Paving Lady (NWSP 03-008) Memorandum No PZ 03-100 Page 3 Landscaping= The proposed landscape material would fully meet the code requirements when staff comments are incorporated. The proposed pervious or "green" area is 11,473 square feet or :[9% of the total site. A 50-foot wide drainage easement is currently located along the western (front) property line. A seven (7) foot wide landscape buffer is proposed east of the aforementioned easement area. This landscape buffer would contain Royal Poinciana and Yellow Elder trees with ]:xora Nora Grant and Blue Plumbago shrubs to be planted at the base of the trees. A landscape buffer five (5) feet in width would be provided along the north, south, and east property lines. These perimeter buffers will have a row of Cabbage Palm, Live Oak, and Golden Trumpet trees. The foundation plantings around the building are extensive, exceed code requirements and further enhance the site. The development would be provided with the required amount of perimeter and internal landscaping as required in the Land Development Regulations, Chapter 7.5 Article Building and Site: Building and site regulations would fully meet code when staff comments are incorporated into the permit drawings. The maximum height allowed by the M-1 zoning district is 45 feet. All proposed buildings would comply with this maximum height requirement. Design: The proposed building facade, as viewed from the south elevation (see' Exhibit "B'O, is standard of the typical one (1)-story industrial structures constructed in this M-:[ zoning district. The proposed building front fa(;ade would have a single door entry covered with a yellow awning facing south. The proposed rectangular-shaped building would be constructed of stucco painted white (Behr W-F-620). Banding with multiple score lines is proposed at the higher portion of the building and to be painted yellow (Behr S-G-350) and black (Behr DC4C-20-4) on a stucco finish. The window and single door entry will be white while accent band trims will be black in color. Signage: The project is proposing one (:[) wall sign. The wall sign measures :[4.5 square feet and would be located on the proposed yellow awning covering the entry on the east facade depicting the company's name. One (:[) double-faced freestanding monument sign is proposed depicting "The Paving Lady, ]:nc". lettering measuring 36 square feet in area. This site sign is to be placed in the "drainage ditch" and would extend approximately 6 feet above the sidewalk grade. The proposed wall signs and the freestanding sign comply with sign standards including maximum sign area and height as set forth in the Land Development Regulations, Chapter 2:[. RECOMMENDATJ:ON: The Technical Review Committee (TRC) has reviewed this request for new site plan approval. The Planning and Zoning Division recommends that this request for site plan be approved, subject to the comments ~cluded in Exhibit "C" - Conditions of Approval. Staff also recommends that the deficiencies identified in chis Exhibit "C" be corrected on the set of plans submitted for building permit. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S:\Plannlng\$hared\Wp\Projects\PAV[NG LADY'~NWSP 03-008\Staff Report.doc 3012 Location Map PAVING LADY NWSP 03-008 EXHIBIT "A" ~ HW 8TH PU N 3013 EXHIBI? ~'E LAUREL HILLS -- THIRD ADDITION (PLAT BOOK 2.3, PACE 126) RESIDENTIAL 116 i! ~ ,, Jl ~: Jl Il .I !:1 J ,j !i!lJ j il iii ii,. !il i Il l! ~ Jill !J" !Ill jmlijjj-,~ ii~,i jlJ SEABOARD COASTLINE R/W ( AS PER R/W & TRACK MAP ) ji t !1 II ij ~l :I: 11' PAVING LADY Jlmll lUlhO.lOi - 1 'AVING LADY 3015 11 EXHIBIT "B" 3016 PAVING LADY James Bushouset P.L CONSULTING ENGINEERS -- W'L :::> I I N U U-b"l II rl 0 'x \ / R E~/0VAI~ONS FOR: PAVlNQ LADY 3 017 .o,,~ EXHIBIT "C" Conditions of Approval Project name: The Paving Lady File number: NWSP 03-008 Reference: 2nd review plans identified as a New Site Plan with a June 17, 2003 Planning & Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None PUBLIC WORKS- Traffic Comments: None UTILITIES Comments: 1. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m, as stated in the LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by insurance underwriters, whichever is ~reater (see CODE, Section 26-16(b)). Comments: None POLICE Comments: None ENGINEERING DIVISION Comments: 2. Please note that changes or revisions to these plans may generate additional comments. Acceptance of these plans during the TRC process does not ensure that additional comments may not be generated by the Commission and at permit review. 3. Provide written and graphic scales on all sheets. 4. Indicate to what standard the project is to be constructed; ff the FDOT Standard Specifications for Road & Bridge Construction and Standard Index are to be used - the 2000 Specifications are recommended since they contain both English and Metric units. 5. Show proposed site lighting on the landscape plans (LDR, Chapter 4, Section 7.B.4.) The lighting design shall provide a minimum average light level of one foot-candle. On the lighting plan, specify that the light poles shall withstand a 140 MPH wind load (LDR, Chapter 23, Article II, Section A.l.a and Florida Building Code). Provide. a nc~t~ that th~ fi×rares shall_be Conditions of Approval 2 DEPARTMENTS I INCLUDE REJECT operated by photoelectrical control and are to remain on until 2:00 a.m. (LDR, Chapter 23, Article II, Section A. 1.a.) Include pole wind loading, and pole details in conformance with the LDR, Chapter 6, Article IV, Section 11, Chapter 23, Article I, Section 5.B.7 and Chapter 23, Article II, Section A on the Lighting Plan. Glare which is readily perceptible at any point at or beyond the property on which the use is located is prohibited (LDR, Chapter 2, Section 4.N.7). Lighting shall be directed away from any residential uses (LDR, Chapter 2, Section 4.N.7). Lighting shall not be used as a form of advertising in a manner that draws more attention to the building or grounds at night than in the day (LDR, Chapter 9, Section 10.F.5). If possible please provide photometrics as part of your TRC plan submittals. 6. Show sight triangles on the landscape plans (LDR, Chapter 7.$, Article II, Section $.H). 7. Full drainage plans in accordance with the LDR, Chapter 6, Article IV, Section $ will be required at the time of permitting. 8. A complete review of details as shown on C-2, C-3 and C-$ will not be reviewed for construction acceptability at this time. All engineering construction details shall be in accordance with the applicable City of Boynton Beach Standard Drawings and will be reviewed for constmctability at the time of construction permit application. BUILDING DMSION Comments: 9. Indicate within the site data the occupancy type of each building as defined in Chapter 3 of the 2001 Florida Building Code. 10. Buildings, structures and parts thereof shall be designed to withstand the minimum wind loads of 140 mph. Wind forces on every building or structure shall be determined by the provisions of Chapter 6 of ASCE 7, and the provisions of Section 1606 (Wind Loads) of the 2001 edition of the Florida Building Code. Calculations that are signed and sealed by a design professional registered in the state of Florida shall be submitted for review at the time of permit application. 1 i. At time :~)f permit review, submit signed and sealed working drawings of the proposed construction. 12. A water-use permit for the irrigation system is required from the South Florida Water Management District. A copy of the permit shall be submitted at the time of permit application. Florida Statute 373.216. 13. Clearly show the door on the toilet room marked "ADA". The swing of the door on both accessible toilet rooms shall comply with the 2001 Florida Buildin~ Code, Section 11-4.22.2. PARK,q AND RECREATION Comments: None 3019 DEPARTMENTS INCLUDE REJECT FORESTER/ENVIRONMENTALIST Comments: 14. All trees on the Plant List must be listed in the specifications as a minimum of 12 feet-14feet height, 3-inch caliper at DBH (4.5 feet off the ground), and Florida #1 (Florida Grades and Standards manual) [Environmental Regulations, Chapter 7.5, Article II Sec, 5.C. 2.] 15. Trees listed in the Palm Beach County "invasive plant species" and" invasive non-native plant" listing should not be included in the landscape design. [Environmental Regulations, Chapter 7.5, Article I Sec. 19A.5.] 16. The applicant should indicate a minimum of 50% native species calculation on all landscape materials throughout the site. [Environmental Regulations, Chapter 7.5, Article II Sec. 5.C. 3.N.] 17. The West Industrial Avenue road right-of-way must receive sod and irrigation coverage. [Environmental Regulations, Chapter 7.5, Article II Sec. 5.C. 2.] PLANNING AND ZONING Comments: 18. An environmental review permit is required. Apply for an environmental review permit. 19. The landscape plan should show the location of all outdoor freestanding lighting structures. 20. The freestanding monument sign is proposed to be located within the 50- foot drainage easement. Provide an express written consent of all legal entities occupying said easement at time of permitting. ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD CONDITIONS Comments: 21. To be ditermined. ADDITIONAL CITY COMMISSION CONDITIONS Comments: 22. To be determined. S:LPlanning\S HARED\WI:~ROJECTSkPaving Lady~COA.do~ 3020 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: The Paving Lady APPLICANT'S AGENT: Thomas Potter APPLICANT'S ADDRESS: 1820 Tom-A-Toe Road Boynton Beach, FL 33426 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 15, 2003 TYPE OF RELIEF SOUGHT: Site Plan Approval for a 4,175 square foot office/warehouse in an M-1 zoning district. LOCATION OF PROPERTY: 1000 W. Industrial Avenue DF~WING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found' as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". '"'The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other 3021 DATED: -- ~t'y L;~erk S:\Planning\SHARED\WP\PROJECTS\Paving Lady\DO.doc VII. Director's Report: Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter' considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. 613012003 1:19 PM MEMO To: CRA Board From: Douglas Hutchinson Date: June 30, 2003 Subject: CRA Activities On-Going Items: · Developer Inquiries and Coordination - Work with potential developers, real estate agents/brokers and landowners to disseminate related information on CRA plans and opportunities. Agency Operations - This encompasses internal work such as accounting, insurances, contract administration, City coordination of overlapping issues (zoning, development planning, etc.), and external networking, building alliances, macro CRA issues. Community interfacing with individuals, groups and entities. Grant requests, review and administration (Fac_,,ade Grant and Direct Incentive Program). Events coordination, HR issues, Grant Source Tracking/Application, Revision and Up-Dating of Operational Manuals of various types, Board meeting preparations, etc. Development Items: Group A · Boynton Beach Blvd/PromanadelRiverwalk Design I Build RFQ - Contract signed. Project consideration briefing scheduled. · Way-Finding Signage Program - Next work review meeting will be on sign placement, phasing, type locations and content. The City, Chamber of Commerce, etc. will be brought into the project for their needs, input and discussion of a possible "Piggy Back" contract for their items beyond the CRA project. Bob Trescott from Guidance Pathways system has conducted a walk of the area 3022 through. Staff has received updated material. Presentation and workshop targeted for August 8t~ 2003. Direct Incentive Program and loan for the Arches. - Legal Staff is generating draft document. Ocean District Redevelopment Plan Update - City Planning Department is drafting the plan study. Plan was accepted in the May 13th Board meeting and workshop to review. CRA working with City Staff and Board for revisions. · MLK Property Acquisition Phase i - Staff has begun meetings with the area property owners about redevelopment. Developers and owners are being assembled for creation of development strategies to begin projects. Target July or August for public announcements. · CBD Parking Acquisitions - Negotiations have been underway to acquire future public parking spaces. Project scope includes several existing owners in the targeted Block. Comprehensive Redevelopment Master Plan for the Block is being completed by the private sector. Target July for "letter of understanding" between the various parties. Contract for Real Estate Services - Individual Work Tasks are being defined by Staff and TUG. Focus will be on the first priority properties, three key properties for acquisition and/or condemnation as identified by the City Planning Department. Coordinating with Developer and the City. · RFQ for Boynton Beach Blvd District Redevelopment Plan Up- date- Initial meeting Upon approval in July,. Financial Investment Strategies - Staff developed a RFP for investment strategies which has been review by legal. Staff is presenting the RFP to the CRA Board on Consent Agenda. Staff will be recommending a CSC Committee to review and rank the RFP for presentation to the CRA Board in September. S¥ Human Resources - Staff will be requesting approval for the Pay Plans for all Job Classifications, Job Description for all Job Classification and placement of Staff within the Job Classification. Staff will also be bringing recommendations for 457 pension plan to the CRA Board for approval. Staff will also present policies and 3023 prices on short term and long term disability and life insurance for the Board's approval July 8th. SV RFQ for Outside Audit - The CRA Selection Committee review the RFP proposals. Staff presented its recommends to the CRA Board on the July 8th meeting. SV · Museum Feasibility Study - Savage Creatures of Ancient Seas Museum staff feasibility study has been completed. RFQ for Feasibility, Design Construction Analysis. Has been advertised with a submittal date of July 21st 2003. Pre Submittal briefing meetings on June 26th had 5 companies in attendance · CRA Revenue Forecasting -Completed SV CRA Budgets - Staff has developed a 2003/2004 CRA Budget and forecasting a five (5) year budget model. Staff has received the TIF projections for 2003 from Palm Beach Tax Collectors Office. Target five year budgets will be sent to the CRA Board for review and a workshop is set for July 24, 2003 at the Library at 6:00. SV CRA Brochure and Web Site Development - A letter of interest for seeking graphic designer and web services has been advertised and 8 candidates have responded. Staff is currently reviewing the submitted materials. If the project costs exceed $10,000, the CRA will have to go through the traditional public bid process. Target information back to the Board in July. Events - The overall event strategy is being formally formatted for each event with goals, projections and time schedules. Alliances, Resources and sponsors are been developed. Targeted for July. Group B · High School Adaptive Re-Use Task Force - The RFP for Environmental and Structural analysis have been completed and . app__r_o_v_ed for ~_v_e~ i__ng.~__The e~_June _2~003. ~)mhe ? Consult-~'{'~ill begin re-writ base-'d on approved outlirre:-13raft p~,..~c~for July or Augus~.~.¥-~'~ · Land Development Regulation'(t. DR) - LDR re-write by the City of Boynton Beach over the next several months. CRA asked to submit concerns, ideas, etc. Staff is interfacing on re-write 3024 language and reviewing the first draft concept. A workshop has been proposed by City Staff for June 26th at 6:30 PM. Affordable Spaces Incentive - Program to reward projects for inclusion of below market Retail, Commercial and Residential spaces. Developing incentives and possible criteria guidelines for program. Board Draft July 2003 · Heart of Boynton District Development Book - Developing a book of HOB Projects with information on Location, Owner Information, Type of Project, Project Elements and Color Renderings. July. · Federal Highway Corridor Development Book - Developing a book of Projects with information on Location, Owner Information, Type of Project, Project Elements and Color Renderings. July. Genesis Business Program- Staff has begun drafting a Business assistance program. The proposed program will be designed to measure development impact on business; before, during and after redevelopment activities. The program will also Facilitate, encourage reorganization and identification of core competency of Targeted Businesses in the Central Business District and the Heart of Boynton District in order to ensure a competitive environment once proposed redevelopment for those areas are actualize. Group C · GISMO Mapping System - Bringing in-house the mapping system for developer support and develop a "scaled" map book. Completed April 2003. Additional features are under development at this time Infrastructure Size and Availability - Working with the City of Boynton Beach on project planning to assess the growth impact on utilities in the CRA area. Awards Program - Staff has scheduled meetings to collect existing program materials to use as a starting point for the CRA program. · CRA Loan Program · Possible Office Options 3025 VIII. Old Business: 3026 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxihary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchin,qon at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Consideration of 457 Deferred Compensation Plan Company DATE: July 1,2003 As directed by the CRA Board, Staff has spent considerable time investigating retirement plan options for CRA Staff which would match the direction set forth in the Human Relations Policy and Procedure Manual. A majority of the companies which provide 457 retirement plans were contaCted and given the needs of the CRA. The responses have been complied below for the CRA Board's review. Upon the review, they will approve a company to provide the retirement plan for CRA Staff. Staff received bids for Mutual of America, Lord Abbott and ICMA which are broken into Employer and Employee Cost per plan. Staff also received a no quote for Sun America, Hartford, MetLife and an employee plan only for Delaware Lincoln. Staff is recommending the Lord Abbott plan for the following reasons: 1. Lord Abbott's administration fee is $750.00 with a onetime setup cost of $1,500.00. They will set up the vesting schedule and monitor our accounts. 2. ICMA does not provide a vesting schedule nor does it track the vesting schedule therefore the CRA Staff would be vesting, tracking and providing payment to ICMA for the employees. Staff does not feel there is enou_qh time to complete this job. 3027 Mutual of America has an administration fee of $1,344.00 yearly and a $24.00 year cost per account, which over a three year period would cost more over a three year period. 3028 ~ o -n ~ 0 O~ 0 0 0 0 0 (0 z 3029 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Consideration of Short Term, Long Term and Life Insurance DATE: July 1,2003 As directed by the CRA Board, Staff has spent considerable 'time investigating Short Term, Long Term and Life Insurance options for CRA Staff which would match the direction set forth in the Human Relations Policy and Procedure Manual. A majority of the companies which provide Short Term, Long Term and Life Insurance were contacted and given the needs of the CRA. Staff also spoke to the Human Relations Department with the City of Boynton Beach for conformation on benefits and discovered that the City of Boynton Beach provides Long Term Disability not Short Term Disability. In the workshop on Human Relations Manual, the CRA Board discussed the CRA providing Life Insurance for CRA Non-Contract Employees. Staff called the City of Boynton Beach to inquiry if they provided this coverage for all employees and was informed that they provide $10,000.00 Life Insurance for their employees. 3030 COMPANY INSURANCE PRICE QUOTE New England Financial Long Term $1,511.17 -Annual- Doug Hutchinson $ 909.23 - Annual - Susan Vielhauer $ 728.77 - Annual - Annette Gray Principal Edge Long Term $ 968.52 - Annual - All Three Employees *Note: LTD rate assume ShortTerm $ 615.72-Annual-All Three Employees STD/LTD sold together. Removing STD will raise LTD greater than 10% The Hartford Term Life $ 154.00 - $100,000 - Doug Hutchinson 10 year lock $ 135.00 - $100,000 - Susan Vielhauer $ 100.00 - $100,000 - Annette Gray Staff is seeking direction on the following items: 1. Would the CRA Board consider instead of changing from Short Term Disability to Long Term Disability which follows the City of Boynton Beach, to provide both Short and Long Term Disability? As the Board can see from the graph above the cost of Principal Edge for both Long and Short Term totals $1,584.24 for all employees which is $73.07 more that the Long Term for one employee from New England Financial. Further after reviewing the Human Relations Policy and Procedure manual staff feels they will need the Short Term Disability due to the fact it would take staff four years to acquire enough sick and vacation time to cover 60 days (Short Term Disability). The smallest Term Life Policy that staff has been able to locate is $100,000.00. The CRA needs to determine how much of the premium the ~;RA will pay and how much the Director will pay. The CRA Board the purchase of Life Insurance for non-contract staff. If so, how much Life Insurance? If so, how much of the premium will the CRA pay and how much of the death benefit will the CRA Retain? 3031 IX. New Business: 3032 Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request. MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Adoption of the CRA Job Description for each Classification DATE: July 2, 2003 Staff is requesting the formal adoption of the CRA Job Descriptions with the changes which were sent to the CRA Board on June 4, 2003. 3033 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: Community Redevelopment Executive Director Exempt Contract Position WORK OBJECTIVE This is highly visible and responsible administrative and operational position managing and directing the Community Redevelopment Agency programs which are established under Chapter 163 of the Florida State Statutes. An employee in this classification is responsible for planning, initiating and directing programs and projects for the physical and economic improvement and redevelopment of the designated community. Responsibilities include organizing, assigning, directing and reviewing the activities of professional, technical and administrative support personnel engaged in the compilation, analysis and interpretation of data. Such work shall lead to the preparation of reports and. recommendations effecting community planning and redevelopment. Work is performed under the general direction of the City of Boynton Beach Community Redevelopment Agency Board (CRA Board). The employee serves as the primary staff liaison to the office of the City Manager for the City of Boynton Beach. The pOsition has Considerable latitude for independent judgment, initiative and is reviewed by observation of results achieved, pedodic conferences and reports. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. ~ The CRA Board reserves the right to establish, assign, reassign and redistribute work to meet business needs. The statements herein do not preclude The CRA Board from assigning other duties similar in nature, complexity and responsibility to any position within this classification. · Plans, organizes, assigns, directs and reviews the activities of professional, technical and clerical personnel engaged in the compilation, analysis and interpretation of data and preparation of reports and recommendations affecting community planning and redevelopment. · Oversees the preparation of the CRA Redevelopment Plans and authorizes implementation. · Selects, assigns, trains and evaluates staff. · Administers consultant agreements for redevelopment services provided to the "';+,,,..,,] CRA. · Serves as an in-house consultant and represents the CRA in dealing with other agencies with respect to related matters. Prepares reports and feasibility studies. · Negotiates the acquisition and disposition of real estate for the CRA as well as manages the commercial ~nd residential real estate assets held. 3034 · Directs processes and procedures into workable projects through the preparation of objectives, descriptions, budgets, work programs, reports and contract materials. · Directs the identification, review, analysis and cataloging of potential funding sources and serves as administrator coordinating *~'~'., ,......~,..,'~-'"'~'~'""-"'*'o.,,,.., ,... application and administration of the process. · Oversees the preparation of the annual operating budget and capital plan for presentation and approval by CRA Board. · Approves budgetary requests and reviews all financial reports prepared by the controller. · Represents the CRA on matters within the scope of Community Redevelopment Agency activities. · Conducts public relations activities to promote CRA programs and projects. KNOWLEDGE, SKILLS, AND ABILITITLES · Extensive knowledge of the principles, methods and practices of urban planning and redevelopment. · Extensive knowledge of federal, state and municipal legislation impacting municipal government enforcement regulations. · Extensive knowledge of management and supervisory principles and techniques, research and design methodologies and report preparation. · Knowledge of laws and ordinances affecting redevelopment processes. · Knowledge of economics, public finance, capital programming and other fields applied in Redevelopment Service related functions. · Ability to present technical information clearly, concisely and in an compelling manner both orally and in writing to lay groups, the general public, City management and the CRA Board. · Ability to establish and maintain effective working relationships with employees, City and government officials, community leaders and the general public. · Ability to identify strengths and weaknesses in subordinates and provide coaching in the development of their skills while establishing a positive atmosphere, which provides challenge and encouragement. · Ability to translate CRA Board direction into effective administration and implementation of CRA redevelopment requirements. · Skill in empowering others with the authority necessary to accomplish their objecfi'ves. · Strong customer service skills, including both internal and external customers. ADDITIONAL POSITION FUNCTIONS The CRA Executive Director may perform related duties as directed when such duties are a logical and appropriate assignment to the position. 3035 .....M~"MI.......'M... PREFERRED QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in public or business administration, urban and regional planning, or related field. Eight (8) years of progressively responsible work experience in community redevelopment, urban renewal, model cities, real estate, finance and public relations, the majority of which shall have been in a responsible managerial capacity with budgetary development and management responsibility. A Master's degree is preferred and may substitute for a portion of the required work experience; or an equivalent combination of training and experience. The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. Name (print) (CRA Board Chairperson) Employee Signature (CRA Board Chairperson) Date Date 3036 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: CRA Assistant Director Exempt Contract Position WORK OBJECTIVE This is a highly visible and responsible administrative position which assists the CRA Executive Director in managing and directing the CRA programs which are established under Chapters 163 of the Florida Statue. The CRA Assistant Director will perform administrative and technical support work on a variety of office systems. The CRA Assistant Director will help in establishing procedures, departmental guidelines, legal requirements and regulatory standards applicable to the work of the CRA. The Assistant Director will coordinate schedules, calendars, projects, and programs of the CRA as delegated by the CRA Executive Director. The CRA Assistant Director will have considerable interaction with outside agencies, administrative officials and the general public. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. The CRA Executive Director reserves the right to establish, assign, reassign and redistribute work to meet business needs. The statements herein do not preclude the CRA Executive Director from assigning other duties similar in nature, complexity and responsibility to any position within this classification. · Functions as Assistant to an CRA Executive Director · Assist CRA Executive Director with the organization of outside agencies and groups with respect t° CRA related matters. · May supervise agency staff when applicable. · Creates and generates complex materials, e.g., agendas, legal documents, CICA plans, ordinances, reports, and manuals. · Compiles, prepares, and may be responsible for distributing reports, legal notices, news releases, public service announcements, and other materials of the agency. · Arranges calendars and coordinates schedules for meetings. · Receives and reviews various reports and plans for the purpose of verifying accuracy and ensures necessary copies of pertinent documents are made and distributed to appropriate entities. · Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, e.g., word processors, database 3037 systems, spreadsheet programs, report schedulers, electronic file maintenance. Functions as liaison between CRA and relaying information as needed. Performs special projects as assigned. presentation packages, calendar outside agencies, gathering and KNOWLEDGE, SKILLS AND ABILTIES Considerable knowledge of the operations of urban planning and redevelopment. · Considerable knowledge of federal, state and municipal legislation impacting the CRA. · Considerable knowledge of management and supervisory principles and techniques. · Knowledge of laws and ordinances affecting the redevelopment process. · Knowledge of economics, public finance, capital programming and other related fields that apply in redevelopment service related functions. · Strong customer service skills including both internal and external customers. · Strong skills empowering others with the authority necessary to accomplish their objectives. ADDITIONAL POSITION FUNCTIONS The CRA Assistant Director may perform related duties as directed when such duties are a logical and appropriate assignment to the position. PREFERRED QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in public or business administration, urban and regional planning or related field. Two years of progressively responsible work experience in community redevelopment, urban renewal, model cities, real estate, finance and public relation. The C;ity of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer. In compliance with Equal. Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. 3038 Name (print) CRA Board Chair man (print) Employee Signature CRA Board Chair man (print) Date Date 3039 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: Controller I~'DADTI~,lC:IdT. r~ ...... :(.. D,.,~ .... ~ ..... * ~.~:~cy Exempt Non-Contract Position WORK OBJECTIVE Professional, technical, and supervisory accounting work of a highly responsible nature in the operation and direction of financial accounting systems performed under general direction of the CRA Executive Director. An employee in this classification exercises independent judgment in the performance of advanced professional accounting and financial analysis work requiring the application of accounting principles, concepts and practices to a wide vadety of complex issues. The Controller performs budget, revenue planning and cost analysis work including establishing forecasting, tracking and reporting systems. Employee receives only general direction concerning the objectives and operations of the overall accounting program and exercises considerable judgment and discretion in the completion of assignments. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. N~ The CRA Executive Director reserves the right to establish, assign, reassign and redistribute work to meet business needs. The statements herein do not preclude management from assigning other duties similar in nature, complexity and responsibility to any position within this classification. Applies principles and standards of professional accounting to the creation, modification, installation, maintenance and operation of accounting systems as may be required to assure appropriate records of all financial activities and transactions. · Supervises the maintenance of all financial and budgetary records. · Supervise payroll, purchasing, wareheuse and inventory control functions. · PrePa.res and files annual and interim financial reports to the CRA Executive Director, regulatory agencies and other interested parties. · Assists in the development, installation and maintenance of internal control procedures which provide for the continued monitoring of expenditure and receipt tranSactions in all assigned activities. · Interprets accounts, reports, and records to CRA Executive Director and CRA Board as required. · Scrutinizes records, transactions, entries and statements for propriety and accuracy. · Manages the insurance on all properties, personnel and the Bc~rd ~ Dire.-"t. crs CRA Board. · Establishes work flow models and control systems to improve quality and efficienCY of operations. KNOWLEDGE, SKILLS AND ABILTIES · Thorough .knowledge of professional accounting principles and practices of finance operations. · Considerable knowledge of modem office management practices, procedures and equipment. · Knowledge of the application of data processing to accounting systems and financial analysis. · Knowledge of the pervasive influence of law on govemmental accounting principles and practices. · Ability to supervise administrative support functions including budget, payroll, purchasing, inventory control, worker's compensation and computerized finance systems management. · Ability to establish and maintain effective relationships with others and to supervise and direct assigned subordinate personnel in a manner conducive to full performance and high morale. · Ability to prepare and analyze statements showing financial condition and the results of operations. · Ability to establish and maintain work flow models and control systems. ADDITIONAL POSITION FUNCTIONS The Controller may perform related duties as directed when such duties are a logical and appropriate assignment to the position. MINIMUM PREFERRED QUALIFICATIONS Graduation from a four-year college or university with a Bachelor's Degree in Accounting, Business Administration or related field. Possession of a Certified Public Accountant Certificate is desirable. Seven (7) years of professional accounting experience, at least two (2) of which must have been in responsible government accounting, grant writing and administration, or auditing; or an equivalent combination of education, training, and experience. The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. 3041 Name (print) CRA Executive Director (print) Employee Signature CRA Executive Director Signature Date Date 3042 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION '11 ! LE: Administrative Assistant Exempt Non-Contract Position WORK OBJECTIVE Performs highly complex administrative and technical support work of considerable variety and complexity requiring advanced administrative and technical skills in business management and office systems technology. Position is responsible for advanced knowledge of established procedures, departmental guidelines, legal requirements, and regulatory standards applicable to the work. Work includes coordination of various schedules, calendars, projects, and programs of the agency. Work includes handling matters of a sensitive and/or confidential nature, and requires considerable interaction with outside agencies, administrative officials, and the general public. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. ..,..,hA ....... ,.-.~,..,,,..,"'*,. CRA Executive Director reserves the right to establish, assign, reassign, and redistribute work to meet business needs. The statements herein do not preclude management from assigning other duties similar in nature, complexity, and responsibility to any position within this classification. · Functions as administrative assistant to an executive level manager= D ...... '"""'"'~""~'"" Assist with outside agencies and groups Assist with promotional activities for the CRA Area. · May supervise and oversee the duties of assigned intern, temporary and/or agency staff when applicable. · Creates and generates complex materials, e.g., correspondence, memos, agendas, minute, s, legal documents, Board packets, orders, requisitions, ordinances, reports, manuals, bud~3ets. · Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, legal notices, news releases, iRvekses, public service announcements, and other materials of the agency. · Arranges calendars and coordinates schedules for meetings, interviews, travel, '"'" '~"'""""* ' ~"'~ ' ""~ for agency functions. --~-,~. ....... F~.~F .... $~"'"~, ,.,, ,... · Receives and reviews various reports, plans, and/or forms for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed to appropriate entities 3043 · Establishes and maintains agency logs, bud~, records maintenance procedures, and filing systems to ensure efficient agency operations. · Processes various correspondence and forms that may be of a confidential or sensitive nature, e g., ........ i , .... ..,.,,,,.~ ...... ,~. ,.,,.,.,,..~ ,.,,,,.,.~ ..... ~,,~ · Performs computer related tasks requiring broad working knowledge of a wide vadety of standard computer applications, e.g., word processors, database systems, spreadsheet programs, report presentation packages, calendar schedulers, electronic file maintenance. · Performs skilled administrative tasks requiring use of standard automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines. · Functions as liaison between CRA Board, AgeRoy CRA Executive Director, professional staff,....,"'*r~'-"..., -...-r-....'~""~'""'"~*".,, .--, ,.-- and outside agencies, gathering and relaying information as needed. · Performs special projects as assigned. · Responds to inquiries, concems and complaints from the general public; provides resolution or directs to the appropriate department/entity. KNOWLEDGE, SKILLS AND ABILTIES · Considerable knowledge of the operations of the CRA. unit tc .:.,'hi'-.~h =cclgned. · Considerable knowledge of Business English, spelling, and arithmetic. · Considerable knowledge of office practices, procedures, and equipment. · Ability to make arithmetic computations with speed and accuracy and to perform filing, posting, and other cledcal work. · Ability to establish and maintain effective working relationships with employees and the general public, and to deal with public relations problems tactfully and courteously. · Ability to operate a personal computer including but not limited to word processing. · May require the ability to take dictation and to transcribe dictation accurately and at a reasonable rate of speed, if the position requires this skill. ADDITIONAL POSITION FUNCTIONS The Administrative Assistant may perform related duties as directed when such duties are a logical and appropriate assignment to the position. PREFERRED QUALIFICATIONS Graduation from an accredited college with an Associate Degree or equivalent vocational education in a business related field or public administration Nigh ~,..~,.,.~ n.',-,,.,,.,.~,~_,-n supplemented by five two or more years progressively responsible work experience demonstrating ability to perform the essential functions of the work; prefer ? .... ~*~' ~ ........... ~"~'-"'+ ..... *~'""~' ~prefer experience in a municipal or other public agency that provides 3044 2 broad knowledge of public administration systems; or an equivalent combination of education, certification, training and/or experience. The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. Name (pdnt) Supervisor's Name (print) CRA Directors Name (print) Employee Signature Supervisor's Signature CRA Director's Signature Date Date 3045 COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: Secretary Non-Exempt Non-Contract Position WORK OBJECTIVE The Secretary will performs routine to moderately complex cledcal and administrative support work according to well-established procedures and agency guidelines. Work is standardized in terms of approach, practices and methods and is subject to direct supervision to ensure adherence to prescribed methods. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. Me~ The CRA Executive Director reserves the right to establish, assign, reassign, and redistribute work to meet business needs. The statements herein do not preclude m~the CRA Executive Director from assigning other duties similar in nature, complexity, and responsibility to any position within this classification. · Answers, screens and routes incoming calls. · Assists with and responds to inquiries regarding agency functions; provides resolution or directs to appropriate resources. · Generates correspondence, memos, agendas, minutes, orders, requisitions, ordinances, reports, manuals, ~ and / or other relevant materials. · Performs routine cledcal tasks requiring use of standard automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines. · Performs routine keyboard tasks when such are applicable, e.g., data entry, typing correspondence, updating accounts and records. · Assists with ~o*"~'"°~'~"" ""'~ organizing agency programs, schedules and filing syster~s. · Provides administrative support to other agency staff as necessary to support work objectives. · Responds to inquiries, concems and complaints from the general public; provides resolution or directs to the appropriate department/entity. KNOWLEDGE, SKILLS AND ABILTIES · Considerable knowledge of Business English, spelling, and arithmetic. · Considerable knowledge of office practices, procedures and equipment. 3046 · Ability to quickly and effectively comprehend the operations of the unit to which assigned. · Ability to make arithmetic computations with speed and accuracy and to perform filing, posting, and other cledcal work. · Ability to operate a personal computer and related software including but not limited to word processing, spreadsheets, and electronic mail. · Ability to establish and maintain effective working relationships with employees and the general public, and to deal with public relations problems tactfully and courteously. ADDITIONAL POSITION FUNCTIONS The Secretary may perform related duties as directed when such duties are a logical and appropriate assignment to the position. MINIMUM PREFERRED QUALIFICATIONS High School Diploma/GED; vocational training or work experience demonstrating ability to perform the essential functions of the work; prefer three (3) to five (5) years administrative support experience; or an equivalent combination of education, certification, training and/or experience. The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the CRA provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. Name (pdnt) CRA Executive Director (print) Employee Signature CRA Executive Director Signature Date Date 3047 2 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Consideration for approval of Pay Plan DATE: July 2, 2003 Staff is presenting the following Job Classifications and pay rates for each Job Classification for approval of the CRA Board. Staff has adjusted the mid point range in all positions by adding the minimum and the maximum pay ranges and dividing them by two. Staff has also attached HRMP Consultants summary for pay and position for you review. 3048 Community Redevelopment Agency Pay Plan 2002-2003 Job Title .Contract _Exempt .Annual _Annual Position ~ Minimum Midpoin_t CRA Director Yes Exempt $80,000 $95,000 Assistant Director Yes Exempt $55,000 $63,750 Controller No Exempt $40,000 $48,750 Administrative Assistant No Exempt $33,500 $40,500 Secretary No Non-Exempt $18,000 $25,250 Annual ,Maximum $110,000 $72,500 $57,500 $47,500 $32,500 Non-exempt positions will be defined by the CRA Executive Director as needed and approved according to the hiring process of the CRA. 3049 3050 3051 MEMO TO: CRA Board FROM: SUBJECT: Susan Vielhauer Assignment of Employees to Job Classification DATE: July 2, 2003 Staff is requesting that the following employees be assigned 'the appropriate job classification and pay range which have been adopted by the CRA Board in the Human Resources Policy Manual. Douglas C. Hutchinson will be the CRA Executive Director by Employment Contract. Susan Vielhauer will be the Controller. Annette Gray will be the Administrative Assistant. Staff will also be hiring a person to fill the Secretary Position by the Human Resources Policy and Procedure Manual. 3052 MEMO TO' CRA Board FROM: Douglas Hutchinson SUBJECT: Employee Compensation DATE: July 2, 2003 We have just adopted our Personnel Manual, Job Description and Pay Scales. Both Susan and Annette were hired at considerably under their skill sets. Susan's job was advertised by us for a starting range of up to $55,000. We were able to start her at $40,000; the wage surveys from the HR consultant put the pay range at $40,000 to $57,500. Susan brings proven skills to the CRA, I would request that we move her close to the $48,750 mid point. Annette was hired as .Secretary, but has Administrative skill beyond the Secretary position. I recommend that we move her to the Administrative Assistant and hire a Secretary. This will give her more time to develop skills needed to possibly become an Assistant Director in the future. Most of her time is spent on clerical work which leaves little or no time to become involved in more advanced program content. I feel that if we do not move her up to Administrative Assistant and bring in the Secretary that she will feel over worked and under challenged. The proposed adjustment will improve the quality of ~vork in the CRA office as Annette will not be torn between projects, deadlines and clerical work. I recommend that we move her to Administrative Assistant Status and move her from the current $35,000 per year to $43,000 per year which is approximately the mid point of the job classification. Finally, the HR survey placed the CRA Executive director's pay range at $80,000 to $110,000 with $9.5,000 being the midpoint. I do not feel that an adjustment to the mid 3053 point is prudent at this time; however the CRA's old pay scale range was some 29% below the survey results. I would like to see an adjustment towards the mid market range for the position. I propose to I~ire a Secretary as soon as possible in the range of $18,000 to $25,250 depending on skills and experiences. I would propose that any adjustments be put into effect on the Hire Anniversary for the employee: Douglas Hutchinson Susan Vielhauer Annette Gray June 3rd September 3rd September 23rd Please note that a cost of living increase would be in the range of 3% or $1,200 for Susan, $1,050 for Annette and $2,400 for Doug so the adjustments are not solely merit, about 15% to 20% is cost of living. Note that these adjustments would not be a matter of routine. Future raises would be based on cost of living and performance. 3054 Community Redevelopment Agency Pay Plan 2002-2003 Job Title CRA Director Assistant Director Controller Administrative Assistant Secretary Contract Exempt Annual Annual Position Non-Exempt Minimum Midpoint Yes Exempt $80,000 $95,000 Yes Exempt $55,000 $63,750 No Exempt $40,000 $48,750 No Exempt $33,500 $40,500 No Non-Exempt $18,000 $25,250 Annual Maximum $110,000 $72,500 $57,500 $47,500 $32,500 Non-exempt positions will be defined by the CRA Executive Director as needed and approved according to the hiring process of the CRA. 3055 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Approval of the CRA Executive Director Contract and Setting Annual Performance Policy and Processes. DATE: July 2, 2003 The CRA Chairman is proposing the attached contract. Douglas Hutchinson will be presenting his proposed contract to the CRA Members on July 8~. Contracts both have language in red and strike through language which will be open for discussion. As per the hire contract and the policies, the CRA Board needs to establish the CRA Executive Director Review Policy and Process. The CRA Executive Director's one year anniversary is June 3rd. The CRA may wish to follow the City's process. At the city, the City Manager sets up one-on-one meetings with the City Commission for Individual Reviews. Staff is suggesting the following process. 1. At the next CRA Board meeting, a designee will be selected and the following pro~ess will be voted on and then commence. 2. All CRA Board members will have a one-on-one meetings with the director and will then fill out an evaluation form with suggestions on contract terms, goals, etc after reading and comparing the director's proposed contract. The forms are turned into the CRA Board Designee. 3. The CRA Board Designee will go over the evaluations with the CRA Executive Director and discuss the terms of the renewal contract. 3056 Once the negotiations have finished, whether successful or not, the designee with present the contract and findings to the Board to approve or disapprove the renewal contract which will have the goals and objectives included. This concept would provide a forum for the CRA Board Members to voice concerns and have frank discussions with the CRA Executive Director. A summary document will then be complied for the entire CRA Board. Issues to be addressed include, but are not limited to; Review of the Annual Performance of the Director to Date, Goals for 2003/2004 and Compensation for 2003/2004. In Summary please give direction for addressing the CRA Executive Director's contract and review. 3057 Community Redevelopment Agency City of Boynton Beach Executive Director Evaluation For the Period Score 1-10 (10 being highest, 5 being average) 1. Fiscal Management A Preparation of Annual Budget. B Presentation of budgetary requests. C Payment of invoices and requests for payments. D Maintenance of financial records. E Keeps board informed with regard to financial status. F Initiation, review and presentation of annual audit. 2. Personnel Management A Supervision of agency's professional and clerical staff. Programs and Projects A Performance in initiation and planning of programs and projects for the purpose of improving the physical and economic condition of the CRA area. B Development of criteria for the evaluation of such programs and projects. C Preparation of regular reports to the Board of the progress of such programs and projects. D Degree of follow up on conceptual programs and projects offered by private sector or board members. 4. Administrative Abilities A Negotiates and prepares RFP's and contracts for professional services, capital improvements and eminent domain proceedings. B Administering such contracts. C Monitoring the progress of contracted services and improvements. 5. Property Management A Quality of management of agency's assets, including commercial and residential real estate. B Negotiating the acquisition and disposition of real estate for the agency. Board Duties A Scheduling of regular and workshop meetings. B Preparation of meeting agenda. C Maintenance of minutes and appropriate public records of the meetings. D Responsiveness to Board of Commissioners. 3058 Executive Director Evaluation Page I of 2 E Implementation of policies and bylaws. Miscellaneous A Ability to work with City staff. B Attendance at meetings. C Public relations representation. D Keeping the public informed of CRA progress. E Actual output relative to standards and expectancy. F Accuracy and quality of work in general. G Knowledge of the techniques, skills, etc. required to properly administer position. H Reactions under pressure. Ability to adjust and grasp new ideas, procedures and situations comfortably and effectively. 8. List the Director's greatest strengths and abilities on the job: 9. List the Director's weaknesses and areas that need improvement: lO. Maintains Professional Office Environment / Appearance / Dress Additional Comments: Signature: Printed Name: Date: 3059 Executive Director Evaluation Page 2 of 3 EMPLOYMENT CONTRACT THIS CONTRACT is entered into Redevelopment Agency, hereinafter HUTCHINSON. between the Boynton Beach Community referred to as aCRA", and DOUGLAS C. RECITALS The CRA and DOUGLAS C. HUTCHINSON acknowledge the following as the basis for this contract: The CRA is desirous of retaining the services of DOUGLAS C. HUTCHINSON to serve as the Executive Director of the CRA and DOUGLAS C. HUTCHINSON agrees to provide said service. In selecting DOUGLAS C. HUTCHINSON to be the Executive Director of the CRA, the CRA has relied on all information and materials appearing on or furnished in connection with his application for that position, including representations made in omi interviews. DOUGLAS C. HUTCHINSON represents that all such information and materials are accurate, complete and authentic and that he is qualified and has the expertise to serve as the Executive Director of the CRA and that the performance of such dudes are specialized in nature. The CRA and DOUGLAS C. HUTCHINSON wish to reduce their agreements to writing in order to describe their relationship with each other and to provide a basis for effective communication between them as they fulfill their respective governance and adrninistmtive functions in the operation of the CRA. The position of Executive Director is a contractual position controlled by the terms hereof. TERMS, CONDITIONS AND CONVENANTS Accordingly, based upon the forgoing premises and in consideration of the mutual covenants contained in this contract, the CRA and DOUGLAS C. HUTCHINSON agree as follows: ARTICLE 1 A.qreement for Services 1.1 The;. CRA hereby contracts with DOUGLAS C. HUTCHINSON to serve as 3060 1.2 2.1 2.2 2.1.1 Executive Director of the CRA and DOUGLAS C. HUTCHINSON hereby agrees to provide the services as hereinafter set forth. DOUGLAS C. HUTCHINSON is an at will employee of the CRA. By acceptance of the contract DOUGLAS C. HUTCHINSON acknowledges that there has been no representation or pron~se, expressed or implied fixing the term of this appointment, except as provided for herein. The Human Resources Policy and Procedures Manual does not apply hereto except as specifically referenced herein and the following Articles shall specifically apply: 1-2, 1-4, 1-5, 3-3, 5-4, 5-6, 6-1, 6-2, 6-3, 6-4, 6-5, 6-6, 6-7, 6-8, 6-9, 6- 10 and 6-11. ARTICLE 2 Duties and Obligations principal Duties and Obligations. Subject to the CRA Board direction and supervision for the overall operation of the CRA, DOUGLAS C. HUTCHINSON shall: be the Executive Director of the CRA and is responsible for all activities associated with the CRA. Some of those responsibilities are as set forth (Exhibit "Ag in the CRA Executive Director Job Description. Manner of Performance. Except as othenvise expressly provided by the contract, DOUGLAS C. HUTCHINSON shall at all times: 2.2.1 2.2.2 2.2.3 2.2.4 devote all his time, attention, knowledge and skill solely and exclusively to the business and interest of the CRA during normal working hours and at CRA related events after normal business hours; perform his duties and obligations faithfully, industriously and to the best of his ability; not engage in any ~utside e.mJ~loyment except with prior wdtten ....... ~ Deleted: conflicting ~ keep the CRA Board fully informed in advance of all travel and activities that take him out of the office for mere than a day at a time. ARTICLE 3 Annual Performance Goals and Evaluation 3061 3.1 3.2 3.3 4.1 4.2 4.3 4.4 The CRA shall review and evaluate the performance of DOUGLAS C. HUTCHINSON at least once annually no later than 45 days prior to end of the term of each year of this Agreement. The review and evaluation shall be in accordance with performance criteria developed by the CRA, and such criteria must be provided to DOUGLAS C. HUTCHINSON in advance of the cornrnencement of the period of evaluation. The criteria may be added to or deleted from as the CRA may from lima to lime determine, except that DOUGLAS C. HUTCHINSON shall not be evaluated for his work if no performance criteria has been established. Further, the CRA shall provide DOUGLAS C. HUTCHINSON with a summary written statement of the evaluation and provide an adequate opportunity for DOUGLAS C. HUTCHINSON to discuss his evalualion with the CP,~ Periodically, the CRA and DOUGLAS C. HUTCHINSON shall define such goals and performance objectives that they determine necessary for the proper operation of the CRA in attainment of the objectives and shall further establish a relative priority among those various goals and objectives, which shall be reduced to writing. Compensation reviews are not subject to any specific formula applicable to other CRA personnel. Wage adjustments shall be at the sole discretion of the CRA and are subject to the approprialion of funds by the CRA. ARTICLE 4 Compensation and Benefits Base Salary. The CRA shall pay DOUGLAS C. HUTCHINSON an annual compensation of ($ ) for all services performed, payable in equal installments at the same time as the CRA employees are paid. Benefits. The CRA agrees DOUGLAS C. HUTCHINSON may participate and have the following benefits as set forth in the most current Human Resources Policy and Procedure Manual that applies to the CRA employees: Deferred compensation, health insurance, disability insurance, holidays, sick leave, compassionate leave and vacation leave. Business Expenses. The CRA agrees to reimburse DOUGLAS C. HUTCHINSON for out of pocket expenses made on behalf of the CRA and approved by the CRA Board Automobile Expenses. The CRA agrees to pay DOUGLAS C. HUTCHINSON Three Thousand Six Hundred Dollars ($3,600.00) per year pay..a, ble in equal installments at the same lima as the CRA employees are paid. 3062 4.5 4.6 5.1 5.2 Life Insurance. The CRA agrees to secure and pay for a life insurance policy including accidental death and dismemberment for DOUGLAS C. HUTCHINSON in the amount of Twenty Thousand Dollars ($20,000.00) with any proceeds to be split on a 50%-50% basis to the CRA and the Estate of Douglas C. Hutchinson. Douglas C Hutchinson has the option at his discretion to pay for a larger life insurance policy; however the CRA shall be entitled to no more than 50% of the proceeds based on the odginal $20,000 face value that the CRA paid for. Additional Benefits. The CRA Board may, in its sole discretion, reimburse DOUGLAS C. HUTCHINSON for membership fees in various organizations and for subscriptions to various related publications which remain the property of the CRA. ARTICLE Duration of Contract This Agreement shall be for a term of one (1) year unless terminated earlier in accordance with Article 7. The term of the Contract shall begin on June 1=t, 2003. DOUGLAS C. HUTCHINSON serves at the pleasure of the CRA and may be terminated by the CRA Board, without cause, upon ninety (90) days written notice to DOUGLAS C. HUTCHINSON. The CRA may, if it is deemed necessary for the prote~on of the CRA, relieve DOUGLAS C. HUTCHINSON from his duties immediately, however; under such circumstances he will receive forty live (45) days compensation, unless it is determined that DOUGLAS C. HUTCHINSON is guilty of misconduct or gross neglect of duty or is charged with a crime and in that case he shall be compensated for actual time worked. DOUGLAS C. HUTCHINSON may terminate this Employment Contract without cause upon 90 days written notice to CRA. This Contract shall terminate imn~diately, if, and when, DOUGLAS C. HUTCHINSON becomes a non- contract employee of the CRA. ARTICLE 6 Indemnification and Reimbursement 6.1 The CRA Shall: 6.1.1 defend and indemnify DOUGLAS C. HUTCHINSON against all claims and ~ction, civil or criminal, provided that claims or actions arise out of and in 3063 7.1 the course of the performance of his duties and responsibilities pursuant to this Contract; 6.1.2 pay any judgment that may be entered against DOUGLAS C. HUTCHINSON in a civil action adsing out of and in the coume of the performance of his duties and responsibilities pursuant to this contract, except a judgment based on intentional wrongdoing or willful neglect by DOUGLAS C. HUTCHINSON; 6.1.3 the CRA reserves the rights to select, appoint, retain or discharge legal counsel necessary to provide the foregoing defense. ARTICLE 7 Termination of Contract Events of Termination. This Contract shall terrrinate: 7.1.1 at any lime by the mutual agreement of DOUGLAS C. HUTCHINSON and the CRA; 7.1.2 upon DOUGLAS C. HUTCHINSON'S sustained inability for all or substantially all of ~-~`~a~-e~n~-d~-a--r~d~-a-y~s~!-n~a~-d~a~y~e-r-~d~t~p~e~r(~r-~m~a~!~£ ........ { Deleted: 180 substantially all of his duties and obligations pursuant to this Contract as ......~ De~,,~: ~9o a result of physical or mental illness or condition; This inability may be vedfied at the CRA's expense (to the extent not covered by applicable medical insurance maintained by the CRA) by a licensed physician mutually agreed upon by DOUGLAS C. HUTCHINSON and the CRA, provided that state or federal law or regulations would not preclude or prohibit DOUGLAS C. HUTCHINSON separation under the condition. In the event the parties are unable to mutually agree on a physician within ten days. of a request for selection, the examining physician will be selected solely by the CRA; Board: The above para.qmph could be deleted, leavin.q just the first DaraqraDh 7.1.3 unilateral termination of DOUGLAS C. HUTCHINSON's contract for the position; 7.1.4 death of DOUGLAS C. HUTCHINSON; 7.1.5 the resignation of DOUGLAS C. HUTCHINSON. A resignation shall be submitted in writing and shall provide for an actual resignation date no I~ter than forty-live (45) days following the date of notice of resignation. 3064 7.2 7.3 7.4 Rights and Obligations upon Unilateral Termination by the CRA. Unilateral termination shall be in writing, signed by the CRA and need not reflect performance related reasons. If this contract is terminated by unilateral action of the CRA, DOUGLAS C. HUTCHINSON shall be entitled only to: 7.2.1 prorated base salary for the effective date of the termination plus forty-five (45) days, calculated as follows: Employees annual base salary shall be divided by 365 days and that sum shall be rnultiplied by 45 days, less customary withholding; 7.2.2 reimbumement of as-yet unreimbursed expenses pursuant to this Contract; 7.2.3 any amount for accrued and unused vacation leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.2.4 any amount for accrued and unused sick leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual. Rights and Obligations Upon Termination Contract terminates upon mutual agreement HUTCHINSON shall be entitled to: by Mutual Agreement. If this of the parties, DOUGLAS C. 7.3.1 prorated base salary for the effective date of the termination plus forty-five (45) days, calculated as follows: Employees annual base salary shall be divided by 365 days and that sum shall be multiplied by 45 days, less customary withholding; 7.3.2 reimbursement of as-yet unreimbursed expenses pumuant to this Contract; 7.3.3 any amount for accrued and unused vacation leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.3.4 any amount for accrued and unused sick leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.3.5 the total accrued deferred compensation as provided for in the most current Human Resources Policy and Procedure Manual. Rights,.and Obligations Upon termination Due to Disability or Death. If this 3065 7.5 Contract terminates due to DOUGLAS C. HUTCHINSON'S physical disability or death, DOUGLAS C. HUTCHINSON'S or his guardian or personal representative shall be entitled only to the following compensation and benefits: 7.4.1 the base salary through the last day that the DOUGLAS C. HUTCHINSON performed services to or on behalf of the CRA; 7.4.2 reimbursement of as-yet unreimbursed expenses pursuant to this Contract; 7.4.3 any amount for accrued and unused vacation leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.4.4 any amount for accrued and unused sick leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.4.5 any life and / or disability benefits if applicable; 7.4.6 the total accrued deferred compensation as provided for in the most current Human Resources Policy and Procedure Manual. Rights and Obligations Upon Termination due to Resignation. If this Contract terminates due to DOUGLAS C. HUTCHINSON'S resignation, DOUGLAS C. HUTCHINSON shall be entitled only to the following compensation and benefits: 7.5.1 the base salary through the last day that the DOUGLAS C. HUTCHINSON performed services to or on behalf of the CRA; 7.5.2 reimbumement of as-yet unreimbursed expenses pursuant to this Contract; 7.5.3 any amount for accrued and unused vacation leave, not to exceed the maximum number of days set forth in the most current Human Resources Policy and Procedure Manual; 7.5.4 any amount for accrued and unused sick leave, not to exceed the maximum number of days sat forth in the most current Human Resources Policy and Procedure Manual; 7.5.5 any life and / or disability benefits if applicable; 7.5.6 ~e total accrued deferred compensation as provided for in the most 3(}66 current Human Resources Policy and Procedure Manual. ARTICLE 8 Modification or Amendment of Contra~ 8.t Modification and Amendment. No modification of or amendment of this Contract shall be valid unless reduced to writing and signed by both parties. ARTICLE 9 Waiver 9.1 The CRA waiver of any breach of any term, condition or covenant of this Contract shall not constitute the waiver of any other breach of the same or any other term, condition or covenant of this Contract. ARTICLE 10 Applicability to Successors 10.1 This Contract shall be binding on and inure to the benefit of: 10.1.1 10.1.2 DOUGLAS C. HUTCHINSON heim and personal representatives; and the CRA regardless of changes in the persons holding office as members of the CRA. ARTICLE 11 Non-Assignability and Subcontracting 11.1 This Contract is not assignable. 11.2 DOUGLAS C. HUTCHINSON shall not subcontract any portion of the work of this Contract without the prior written approval of the CRA Board. ARTICLE 12 Sevembility of Provisions 12.1 If any I~rovision of this Contract or the application of any provision to any party or 3067 13.1 14.1 14.2 14.3 15.1 drcumstance shall be prohibited by or invalid under applicable law, the provision shall be ineffective to the extent of such prohibitions or invalidity without invalidating the remaining provisions of this Contract or their application to other parties or circumstances. ARTICLE 13 Goveminq Law and Venue This Contract and the terms, conditions and covenants contained in it shall be 'governed by and construed in accordance with the laws of the State of Flodda, and any action brought in connection with this Contract shall be brought in Palm Beach County, Flodda in State Court and in the Southern Distdct Court of Flodda in Federal Court. ARTICLE 14 Inte.qration of All Agreements and Understandin.qs This Contract contains the entire agreement between the CRA and DOUGLAS C. HUTCHINSON. All pdor agreements and understanding, whether written or oral, pertaining to this contract with DOUGLAS C. HUTCHINSON are fully abrogated and of no further force and effect from and after the date of the Contract. Regardless of which party or party's counsel prepared the original draft and subsequent revisions of this Contract, DOUGLAS C. HUTCHINSON and the CRA and their respective counsel have had equal opportunity to contribute to and have contributed to its contents, and this Contracts shall not be deemed to be the products of and, therefore, construed against either of them. The omission from the Contract of a term or provision contained in an eadier draft of the Contract shall have no evidenlJary significance regarding the contractual intent of the parties. ARTICLE Execution of Contract This Contract may be executed in duplicate or in counter parts, each of which shall be deemed an odginal and all of which together shall be deemed one and the same instrument. No term, condition or covenant of this Contract shall be binding on either party until both parties have signed it. Notice .;. 3068 15.2 Whenever any party desires to five notice unto any other party, it must be given by written notice, sent by certified United states mail, with return receipt requested, by hand delivery or by facsimile transmission with receipt of delivery, addressed to the party for whom it is intended and the remaining parties, at the places last spedfied, and the places for giving of notice shall remain such until they shall have been changed by written notice in compliance wit the provisions of this section. For the present the CRA and DOUGLAS C. HUTCHINSON designate the following as the respective places for giving of notice: Larry Finkelstein, Chairman 114 N. Federal Highway Suite 202 Boynton Beach, Florida 33435 COPY TO: Lindsey A. Payne, Esquire Goren, Cherof, Doody & Ezrol, P.A. 3099 East Corr~r~rdal Boulevard, Suite 200 Fort Lauderdale, Florida 33308 Telephone: (954) 771-4500 Facsimile: (954) 771-4923 EMPLOYEE: Douglas C. Hutchinson 5475 Enclave Crossing Way #T3 Delray Beach, Florida 33484 (561) 495-4649 EXECUTED on the respective dates set forth below. DOUGLAS C. HUTCHINSON: BY: Dated: Douglas C Hutchinson BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY: BY: Dated: CHAIRMAN 3069 EXHIBIT A COMMUNITY REDEVELOPMENT AGENCY CITY OF BOYNTON BEACH, FLORIDA Classification Description CLASSIFICATION TITLE: Community Redevelopment Executive Director Exempt Contract Position WORK OBJECTIVE This is highly visible and responsible administrative and operational position managing and directing the. Community Redevelopment Agency programs which are established under Chapter 163 of the Flodda State Statutes. An employee in this classification is responsible for planning, initiating and directing programs and projects for the physical and economic improvement and redevelopment of the designated community. Responsibilities include organizing, assigning, directing and reviewing the activities of professional, technical and administrative support personnel engaged in the compilation, analysis and interpretation of data. Such work shall lead to the preparation of reports and recommendations effecting community planning and redevelopment, Work is performed under the general direction of the City of Boynton Beach Community Redevelopment Agency Board (CRA Board). The employee serves as the primary staff liaison to the office of the City Manager for the City of Boynton Beach. The position has considerable latitude for independent judgment, initiative and is reviewed by observation of results achieved, periodic conferences and reports. ESSENTIAL FUNCTIONS Provided herein is a general description of duties that may be assigned. The CRA Board reserves the right to establish, assign, reassign and redistribute work to meet business needs. The statements herein do not preclude the CRA Board from assigning other duties similar in nature, complexity and responsibility to the position within this classification. Plans, organizes, assigns, directs and reviews the activities of professional, technical and clerical personnel engaged in the compilation, analysis and interpretation of data and preparation of reports and recommendations affecting community planning and redevelopment. · Oversees the preparation of the CRA Redevelopment Plans and its implementation. · Selects, assigns, trains and evaluates staff. · Administers consultant agreements for services provided to the CRA. · Serves as an in-house consultant and represents the CRA in dealing with other agencies with respect to related matters. Prepares reports and studies at the direction o..f. the CRA Board. 3070 · Negotiates the acquisition and disposition of real estate for the CRA as well as menages the commercial and residential real estate assets held as and when directed by the CRA Board. · Directs processes and procedures into workable projects through the preparation of objectives, descriptions, budgets, work programs, reports and contract materials. · Directs the identification, review, analysis and cataloging of potential funding sources and serves as administrator coordinating application and administration of the process. · Oversees the preparation of the annual operating budget and capital plan for presentation and approval by CRA Board. · Approves budgetary requests and reviews all financial reports prepared by the controller. · Represents the CRA on metters within the scope of Community Redevelopment Agency activities. · Conducts public relations activities to promote CRA programs and projects. KNOWLEDGE, SKILLS, AND ABIUTITLES Extensive knowledge of the principles, methods and practices of urban planning and redevelopment. Extensive knowledge of federal, state and municipal legislation impacting municipal government enforcement regulations. Extensive knowledge of management and supervisory principles and techniques, reseamh and design methodologies and report preparation. Knowledge of laws and ordinances affecting redevelopment processes. Knowledge of economics, public finance, capital programming and other fields applied in Redevelopment Service related functions. Ability to present technical information clearly, concisely and in an compelling menner both orally and in writing to lay groups, the general public, City menagement and the CRA Board. Ability to establish and maintain effective working relationships with employees, City and government officials, community leaders and the general public. Ability to identify strengths and weaknesses in subordinates and provide coaching in the development of their skills while establishing a positive atmosphere, which provides challenge and encouragement. Ability to translate CRA Board direction into effective administration and implementation of CRA redevelopment requirements. Sldll in empowering others with the authority necessary to accomplish their objectives. Strong customer service skills, including both internal and external customers. \~IGCDE_FS%JBRARY~1~90'g00182.B~CONTRACTSU-lutchinson Employment Contract Revised 7-2-03).doc. doc 3071 Memorandum To: From: Date: Re: CRA Board Annette Gray June 30, 2003 Fred and Joe's Fagade Grant Request Two grant applications have been submitted for consideration for the properties know as Fred and Joe's A[~to and Tire Center located at 311-319 E Boynton Beach BIvd and Fred and Joe's Oil Lube Express located at 309 N.E. 3rd Street Boynton Beach. The applicant is requesting $15,000 per property totaling $30,000. The program guidelines clearly permit applications on multiple properties by a single owner. Repairs to both properties are estimated to total $114,240. The property owner is proposing improvements including but not limited to: new signage, painting of the exterior, replacement of existing glace framed garage doors with metal garage doors, addition of stucco wall, installation of a roll down shutter for the front glass door and new metal standing seam roof. Under the existing Fa(;ade Grant guidelines roof repair does not qualify .for reimbursement, however, Staff is recommending that an exception is made in this case. The current roof is fiat, Structurally sound and does not require repair. The work proposed to the roof. by the applicant are enhancement styling features and decorative in nature.'°' Staff feels that the raising of the structure and color change would be significant in bringing the building in line with the new proposed "Floribian" style. The location and prominence of this project is significant and Staff encourages the approval of both projects. 3079 June 30,2003,2003 Boynton Beach CRA Mr. Douglas Hutchinson 639 East Ocean Ave Suite 107 Boynton Beach, FI 33435 Dear Mr. Hutchinson: Attached, you will find a facade grant request application and supporting documentation for our property located at 309 N.E 3rd Street Boynton Beach. We are requesting the full amount allowed under the Grant program of $ 15,000 per property. The approximate cost of the repairs to the property is $33,487.00 and the proposed upgrades to the property are as follows: · A 36" by 36" glass window on the south side of the building and a security wrought iron grille for security, · Replace the existing front entrance solid wooden door with a high impact glass door, · Install a roll down shutter for the front glass door for security when the business is closed, · Replace the storage window and existing cover on the south wall with a 36" by 18" glass window protected by a wrought iron grille, · New Signage, · Addition of Stucco exterior to the north, south and east side of the building, · A new metal standing seam roof for cosmetic styling update. While we understand that roof repair does not qualify under the program guidelines we' would like to request that you consider our enhancements to the roof because they will be decorative in nature. Thank you for your consideration. Sincerely 3080 Fredrick Violette 2002/2003 · FACADE IMPROVEMENTS GRANT PROGRAM · APPLICATION FORM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000.00 (Please Print Or Type Only - Use Additional Sheets If Necessary) APPLICANT INFROMATION Name of Property Owner: Address of Property Owner: City/State: Phone ~ Day: ~41 - 75 2 - ~Jo~ Evening: Legal ownem and legal description of the pmpe~ to be improved ~lease a~ach copy .of wa~an~ deed and lease, if applicable): If Different from Property Owner Name of Business: Address of Business: City/State: Evening: Zip Code: ~ 3' ~ ~.,3"- Annual Payrolh ~I[/Zo~ ooo Phone # Day: ,.~/~/ 7.3 V- (o~/0 c/ Type of Business: ~ Years of Operation: -z.. ~__~__L.~ Number of Employees: ~ , .-,nber of Employees residing in Boynton Beach: Boynton Beach Community Redevelopment Agency Fagade Grant Program Application Page 1 of 6 3081 PROGRAM GI:JIDELINES The following guidelines are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade their properties by improving the external appearance of their business and to encourage businesses to invest in their operations. The result will halt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following guidelines are applicable to this program: The program is available only for property located within the Community Revitalization Areas of the Boynton Beach Community Redevelopment Agency.(CRA). Note: See attached Facade Grant Area Map. The program is for commercial properties and businesses. The property owner must be the applicant. However, if the property is currently leased to a tenant, then the Application and Agreement must be jointly executed by both the owner and the tenant. Eligible exterior improvements for this program include: · Painting. · Shutters. · Signage (located on the building or the property). · Awnings/canopies. · Doors/windows. · Landscaping around the building. · irrigation. Parking lot re-paving, re-sealing, re-striping. · Exterior Lighting. · Patio or decks connected to the building. · Exterior wall repairs (e.g. stucco, brick or wood repairs and replacement). · ADA improvements. 4. All work .:must be in compliance with applicable Boynton Beach Building Codes and all contractors must be licensed in Boynton Beach/Palm Beach County. If the Applicant(s), installs enhanced landscaping and or signage it must be in accordance with City Ordinance No. 98-43. 5. Maximum Grant amounts: The CRA will provide, on a reimbursement .basis, a dollar for dollar matching grant for eligible facade improvements up to a total of fifteen thousand dollars ($15,000.00) of CRA funds. 6. The Facade Grant program will honor expenditures completed up to 90 days prior to application, improvements underway and proposed Boynt0n Beach Community Redevelopment Agency Fa(;ade Grant Program improvements. The Fa~;ade Grant program may only be used one time in any three year period for any one property. Properties may re-apply for additional grants any time after three (3) years from previOus grant approval. Project phasing of up to two. years can be requested. Property owners may receive grants for multiple property locations. Applicants shall be limited to one grant per CRA budget year (October 1 st to September 30~h). 3083 Boynton Beach Community Redevelopment Agency Fa(;ade Grant Program _ P. age 3_o.f. _6._ _ APPLICATION PROCESS An applicant seeking a project grant may secure an application from the Boynton Beach Community Redevelopment Agency (CRA) located at 639 E. Ocean Ave., Suite 107, Boynton Beach. 561-737-3256 An odginal application and eight (8) copies of all materials are to be returned to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will be considered on a first-come, first served basis. Applicants must take the necessary steps to insure that their submitted application is properly time stamped to document receipt by the CRA. Upon approval, appropriate grant program documents will be prepared in the CRA Attorney's office and the applicaqt will be notified of approval by return mail. The CRA will administer the commercial exterior facade program. In addition to the appropriate City inspections, the CRA will inspect the work to determine satisfactory completion of the work. Applicants may not have any outstanding City of Boynton Beach liens against their property. In the event that an Applicant has an outstanding City of Boynton Beach lien against the property, the grant will not be awarded until the complete satisfaction of the lien. Applicant shall obtain, read and understand all aspects of the Fa(;ade Grant Program Agreement, including Program and Reimbursement Regulations. Application to this Program is no guarantee of funding. Funding is at the sole discretion of the CRA Board. 3084 Boynton Beach Community Redevelopment Agency Facade Grant Program Page 4 of 6 PROJECT INFORMATION Describe imprOvements to be done to the property. Attach the following items: Project work write-up(s) describing in detail the scope of the project, Plans or sketches if applicable, . Site plan and plant list for landscape projects,'-'~) Third-party cost estimates from three (3) licensed c~ntractors, Estimated time line, Evidence of .financial ability to pay for the project (approved loan, cash account, line of credit, etc.), A- minimum of four (4) 3" x 5" color "before" photos of the project which must include "public views", Signage design.with colors & materials proposed if applicable, Project color chips / material samPles if applicable, .~And material specifications. Applicable documents must be attached for the Application to be processed. By signing this Application, I acknowledge that I have received and read a copy of the Program Agreement, and I understand and agree to comply with its content. Witness (Date) Property Owner (Date) (Property owner's signature must be notarized) (D'atel Tenant/Business Owner (Date) 3085 CPA Director (Date) Boynt0n Beach Community Redevelopment Agency Fagade Grant Program Page 5 of 6 l~ul~,~rl q 9/'1 nlf)9 STATE OF FLORIDA, COUNTY OF PALM BEACH BEFORE ME. an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared ~--'~"~.~ ~_ \/i't") 1~--'~, who ,s personally known to me or produced ~ (' ~'V-6(,% /.-.(E ¢__4q. g',-¢._ as identification, and acknowledged he/she executed the. foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. .IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and' County aforesaid on this ~ ~ day of ,200~.~.. My Commission Expires: 3086 Boynton Beach Community Redevelopment Agency Facade Grant Program Page 6 of 6 2002/2003 .FACADE IMPROVEMENTS GRANT PROGRAM PROGRAM AGREEMENT Boynton Beach Community Redevelopment Agency PROGRAM REGULATIONS The Applicant agrees not to alter, renovate, or demolish the new fa(;ade for three years, commencing at the time final inspection by the CRA is completed. If violated by the applicant, the CRA may choose to require grant fund repayment; enforced by property lien. The CRA will consider approval of.grants for exterior improvements to a building which does not face a recognized street. The exterior rear of a building facing an alley way will al'so be considered. A minimum of three (3) inspections by the CRA are required. Those minimum CRA inspections are (1)-before starting work, .(2) during work and (3) final inspection. More inspections may be required by the CRA. It is the sole responsibility of the Applicant to schedule inspections with the CRA and City. These inspections in no way are substitutes for required City inspections and compliances. The property owner, or tenant if applicable, must complete the fa(;ade improvement project within six (6) months of the grant award unless the project is approved as a phased project in which case the project must be completed within six (6) months of the commencement of the final phase. Failure to complete the fagade improvements in a timely manner will result in the property owner, or tenant if applicable, losing the grant reimbursement opportunity. The Board may consider time extensions. REIMBURSEMENT REGULATIONS This program is designed as a reimbursement grant. That is, all work must be done and paid for by the Applicant, prior to the .CRA's funds being released. The CRA will provide reimbursement to the grantee upon submittal of a complete Reimbursement Request and approval of completion by the CRA Board. Reimbursement Request shall be summarized in a report and accompanied by proper documentation. Proper documentation will consist of (1) Project 3087 Boynton Beac.h C_ommu_nlty RedeVelopment Agency accounting, including invoices, receipts or other acceptable evidence of payment from suppliers and licensed contractor(s) that have been marked "paid" with' a "release of lien" signed by each. Proposals for 'M, ork to be completed" or "bids" are not considered proper documentation. Each item will be supported by a canceled check showing the face of the check, as well as the back of the canceled check, (2) the Applicant shall warrant that all bills related to the Project are paid in full including, but not limited to, all contractors, subcontracts, labor, materials, related fees and permits, and (3) the Application for re-imbursement shall provide a minimum of four 3"x5" color "during" photos and a minimum of four 3"x5" color "after" photos of the Project. Photos should be from approximately the same position as the "before" photos submitted in the Application and the "during" photos. The Reimbursement Request from the Applicant shall be submitted no later than the 1'5th of the month for consideration by the CRA Board at its next month's meeting. Reimbursement shall be issued ten (10) days after approval. Grant funds will be reimbursed exclusively for eligible work and approved change-orders that have been approved by the CRA. Grantees shall grant the CRA and/or the City of Boynton Beach the rights and use of photos and project application materials. V~tne~-s (Date) Frr:operty Owner (Date) itness ' -' (Date)/ enant/Business Owner (Date) CRA Director (Date) 3088 Boynton Beac.h C_ommun/ty Redevelopment Agency ~ ~.~ T.$P,E ~AUTO CENTERZNC 319 E BOYNTOH ~EACH BLV9 BOYNTON ]EACH FL $3435~3841 COUNTY OF PALM BEACH:' NOTICE *OF AD VA LOR El ~'~ ~AXEB-,AND Nd ) ~-AD.YALORI'-'14 A88F.881 llENT~ ~'~ ~* : ............ * ..... : ~' ..... ; --'--' ---- ~1 ~ . ...... ; .~-m~,~'lr- ! v ~ ~ ~.E ~ ~.'r. CE.T,:. ~__.~...~. ---~2.: ........ . .. 319 E BoYKrDN BEACH BLVD -'' BOYNTON- BEACH' FL 33~35.~r1~ LEGAL DF~CRIPTiON LT$ 7 · a ILES~ S ].7,6 FT ID R~) I S ~ ~ ~ ~ ALLEY 07~CI~5?Lt;~OOOOOLiSTq r. flO'l.O - MAKE ~ PAYABLE TO:. 3089 ARTICLES OF AMENDMENT OF CORPORATE CHARTER OF V & C.~ INC. CHANGING CORPORATE NAME TO TIRE g AUTO CENTER, INC. 1. The following are the Articles of Incorporation of V & C. INC. , changing the corporate name to V & C TIRE & AUTO CENTER INC. 2. The original name o~ the corporation as filed with the Secretary of State on October 27, 1971, is v & C, INC. 3. The amendment that has been adopted by the corporation is changing the name of the corporation to v & C TIRE & AUTO CENTER, . INC. 4. The foregoing amendment .has 'been adopted by all of 'the shareholders and all of the .Board Of Directors of V & C, INC. 5. From.henceforth, V & C, INC., shall use the name of V 6 C TIRE & AUTO CENTER, INC. WHEREFORE, the undersig~e'd as sole shareholders and sole members of the Board of Directors of V & C, INC., execute these Articles of Amendment this ~"~· day of March, 1983, and dire that the same be filed with the Secretary of State of the State of Florida. FR~DER ICK J. ' ' ' ~ KA'TH~EN C. VIOLETTE STATE OF FLORIDA ~ ) COUNTY OF PALM ·BEACH .~) ~' - } .- BEFORE ME. personally ap~ea're~ FREDERICK J. VIOLETTE and KATHI]EEN C. VIOLETTE, to me _we~l ~nown to be th~ individuals described in and who executed" the foregoing instrumer~, and acknowledged that they executed the same for the purposes therein expressed, and that the seal affixed to the foregoing instrument is the corporate seal of said ~corporation and that it was affixed to said instrument by due an~' re~{alar corporate ~authority, and that 'saxd instrument is the free act and deed of said corporation. WITNESS my hand and official s~al this :.'""'~ day 'of ~erch, 3090 o Printed for Lawyers' Title Guaranty Fund, Orlando, Florida This instrument was prepared by, Name I:[.CIP,~..I:L~ 1~_ I:L~I~.T~ CHILES B. CL~ ~d DELORES E. CLAR~, ~s wife, .j ) of the County of Palm Bench , State of ¥ & C, INC., a FI. or[cra aorpor-ti, on, Address Pos_t Office Box 640 Ba~nton_Beach: FL 33435 Florida , grantor'", and whose post office address is 7049 La.ke Worth Road, Lake Worth, Florida. 33463 ' ' of the County of pa]..rD. Beach , State of Florid8. , grantee:~' ~jttlp~lal~, That said grantor, for and in consideration of the sum of ..... TEN AND NO/tOO ($~0.00) ..... Dollars, and other good and valuable considerations to sold grantor in hand paid by said grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said grantee, and gr~'ntee's heirs and assigns forever, the following described land, situate, lying and' being in Palm Beach County, Florida, to-wit: See Exhibit "A" attached '- b-EFt, o~ REV o-~nd p TAX and said grantor does hereby fully warrant the title to said land, and will defend the same against the lawful claims of all persons whomsoever. * "Grantor" and "grantee" are used for singular or plural, as context requires. /~n,,~itm,~s,~ll~r~af. Granto'r has hereunto set grontor's hand and seal the day and year first above written. S,~'ned, seol,ed'~6Dd d~iv .~d in our presence: ~ 1~ (Seal1 STATE OF FLORIDA COUNTY OF PALM BEACH I HEREBY CERTIFY that on this day before me, an officer duly qualified to take acknowledgments, personally appeared CHARLES B. CLARKE and DELORES E. CLARKE, his wife, 3091 EXHIBIT "A" Parcel I: Lots 1 and 2, less the South 18.5 feet thereof, C. W, COPP'S ADDITION, a Subdivision of the City of Boynton Beach, Florida, according to the Plat thereof on file in the office of the Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded in Plat Book 7, Page 58. Parcel II: Lots ? and 8, less the South 17.6 feet thereof, and less that part of Lot 7 included in the external area formed by a 20 foot radius arc which is tangent to the East line of said Lot 7 and tangent to a line 17.6 feet North of and parallel to the South line of said Lot 7, ARDEN PARK, a Subdivision of the City of Boynton Beach, Florida, according to the Plat thereof on file in the office of the Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded in Plat Book 2, Page 96. SUBJECT TO restrictions, reservations and easements of record, if any; zoning regulations of applicable governmental authority; and real property taxes subsequent to the year 1978. FURTHER SUBJECT TO mortgages in the aggregate principal sum of $60,000.00 dated May 11, 1967, in favor of Charles N. Boos and Clarice M. Boos, his wife, recorded in Official Record Book 1543, Pages 16 and 22, and assigned to Flagship First National Bank of Boynton Beach, f/k/a Boynton Beach First National Bank & Trust by instrument dated June 20, 1972, recorded in Official Record Book 2028, Page 1532, Public Records of Palm Beach County, Florida. FURTHER SUBJECT TO that certain purchase money second wrap-around mortgage in the original principal sum of $209,520.00 given simultaneously herewith by the abov= named Grantee to Grantors. 3092 "-FIDELITY Fidelity Federal Bank and Trust Harry Gribben, V.P. 205 Datura Street West Palm Beach, FL 33401 June 27, 2003 V & C Tire & Auto Center Mr. Frederick J. Violette Mrs. Kathleen C. Violette 311 - 319 Boynton Beach Blvd. Boynton Beach, FL 33435 Dear Mr. and Mrs. Violette: Fidelity Bank & Trust is pleased to inform you that the proposed project for comtmction at 311 - 319 Boynton Beach Blvd., Boynton Beach, FL. using a Small Business Administration ("SBA") 7A guaranteed loan is hereby pre-qualified by the Bank on the following prelim/nary terms. Please note that this is not a commitment to nor a solicitation of a financing, however may be used for discussion purposes. Lender: Borrower: Guarantors: Use of Proceeds: Customer ~njection: Loan Amount: Term: Purpose: Interest Rate: Monthly Payments: Collateral: Fidelity Bank and Trust Harry Crribben, V.P. 205 Datura Street West Palm Beach, FL 33401 V & C Tire and Auto Center, Inc. d/b/a Fred & Joe's Frederick J. Violette Kathleen C. Violette STBD Construction STBD Estimated Closing Costs STBD Construction Contingency STBD Construction Sot~ Costs TBD $ TBD 15 year Construction and associated closing costs WSJ Prime + 2,00% $ TBD 2nd~ Lien Position/UCC on all business assets lien position business assets 3093 A additional collateral upon credit review Other Conditions Precedent 1) Subject to the approval of the Bank and concurrence of the U.S. Small Business Administration 2) On or before the closing date, shall have performed, or caused to be performed, and appraisal (s) acceptable to Bank on subject property. 3) As of the closing date, all collateral for the proposed Loan must be environmentally acceptable to Bank in its sole discretion. 4) On or before the closing date, borrower shall have provided to bank all additional items deemed necessary by Bank and/or SBA in their sole and absolute discretion, to complete processing of the proposed loan. Confidentiality: This letter is provided for information and is delivered to you with the understanding that neither it nor it's substance shall be disclosed to any th/rd party, except those who are in confidential relationship with you, or where the same is required by law. S/ncerely Fidelity Federal Bank & Trust C,~b~n, V~ President 3094 FII~FIrIYFFFiFI~AI IlltlklI,-~ 'rm,c-~ ~ FDIC V&g TIRE AND AUTO CENTER, INC. FRED & JOE'S AUTOEDGE Phone: 561-732-4102 Fax: 561-732-4410 Email: fredj oes~bellsouth.net Re: Projected costs for facade program: 311 East Boynton Beach Blvd. Boynton Beach, FI 33435 May 29th 2003 2. 3. 4. 5. 6. 7. 8. 309 NE 3rd street: Painting Building: Store Front :Door/Windows Mobil Lettering: Mobil lettering installation: Stucco south and east walls Demo Existing 3' from top of Build. New Metal Hip Roof: Building Trusses and Sheathing $1,800.00 $2,946.16 $6,795.00 $1,500.00 $3,500.00 $1,850.00 $7,600.00 $7,496.00 Total: $33.487.16 3096 V&C TIRE AND AUTO CENTER, INC. Phone: 561-732-4102 Fax: 561-732-4410 Email: fredj oes~bellsouth.net 311 East Boynton Beach Blvd. Boynton Beach, Fl. 33435 April 15th, 2003 Re: Building Facade Improvements 309 NE 3rd Street Boynton Beach, Fl 33435 We propose to make the following upgrades: A 36" by 36" glass window on the south side of the building and a security wrought iron grille for security. Replace the existing front entrance solid wooden door with a high impact glass door. Install a roll down shutter for the front glass door for security when business is closed. e Replace the storage window and existing cover on the south wall with a 36" by 18" glass window protected by a wrought iron grille. e New illuminated lettering will be added on the south side of the building facing Boynton Beach Blvd. The 23" letters would read: MOBIL 1 LUBE EXPRESS. Included will be the Mobil racing 'logo. See attachments. Non-illuminated lettering is added on the front of the building which faces East. 0 The East (front) and South side of the building( facing Boynton Beach Blvd) will have a stucco exterior. The paint will be in keeping with the same color scheme as 311-319 East Boynton Beach Blvd. 8. A new metal standing seam roof will be installed. 3097 Me~ 28 03 10118a Fred & Joe's Ru~oEd~e 561-732-4410 p,! CHAITJ. F,S STOUT CAKI'BNTRY $167 CGI.~GHT RD. 561-9684218 FAX ~1-~18 3098. *]Mi Jack V el S~mulated Bnck& Stone Inc F~ ~ ~ ~2~t02 ~~ NO, 3.~9 F~ ~ ~ ~ ~ ~2~10 6~/03 , ~/~ 8~1:~ ~ ~ W~~~~ B~~ NO ~ B ~~ USE OF ~ ~~~, 3099 MAY-22-03 THU 10:$5 AM CHARLES STOUT CARPENTRY 968 8218 -.~-~ CHARt,ES STOUT CARPENTRY 5387 COLBRIOHT RD. 56 ! -968-8218 FAX 561-968-8218 LAKE WORTH, FL 33467 561-968-8218 FAX 561-968-8218 DESCRIPTION OTY NAME I ADDRE$8 ~ & Jo~ Auto 309 N.E. 3rd Street Boy~too Be~ch, FI. 3343:$ OR. SHOP: REMOVE ~ COURSES OF BLOCKS & KNEEWALL TIRE SHOP: MAIN SHOP: REMOVE KNEEWALL & PLANTER& CEME~ BLOCKS DUMPSTER Estimate PROJEOT TOTAL II; 3100 TOTAL RPE-09--O$ ~ED 01:15 PM CHRRLE$ STOUT CREPEHTEy 96~ 8218 P.02 CARPENTRY RD. Estimate.. · :=, .t-~i~. ~ GF, I~ OVER ~.W., PAiI~ ~ F. AR:DW~Iti~ i L&m~ TO INs'r^~c .1- RATE 3101 I. TOTA'L__ PROdE~q' TOTAL I)2,~. ~,76' 31[.00 $2,946.16 Mobili] Lube Express Mobil [] Lube Express ILLUM'D WALL MOUNT SIGN NON-IULUM'D FLAG WALL MOUNT SIGN Mobil E! Lube Express LErrER SETS (lllum'd or Non-Ilium'd) MAIN I.D. SIGN Mobil [] Lube Express MAIN I.D. SIGNS: 6'x 7' Main I.D. Sign 20' Pole- Overall Heic~ht of Sign- 26' ' 10' Pole- Overall Height of Si.qn- 16' Custom Pole Heiqht- Call for Quote 05EV150SI 05EV151SI 05EV152SI 05EV153SI 1,551.00 828.00 728.00 $ $ FASCIA SIGNS: 3'-8"x 4'-4" Illuminated Weft Mount Si.cjn 16" IIlum'_d. '~M_o.~i_l.1. L.u.b.e .E.x_Dr.e..s_s'_'. Le._tt..e. rs ...... 23" IIILLm_'_d_--_M_.o_.bil_ .1.._Lu_b__e_E..x_p_r_ess" Letters 16" Non-Illum'd "Mobil 1 Lube Express" Letters 23" Non-Illum'd "Mobil 1 Lube Express" Letters 31" x 66" Non-illum'd Flaq Siqn for Fascia Installation Quote Needed YES [~ NO [] ' (Ch~ck One) 05EV154SI 05EV155SI 05EV156SI 05EV157SI 05EV158SI 05EV159SI 697.00 ~.~,2Ol.OO 4,030.00 878.00 268.00 Distrlbuto~ Name Dislxlbuto~ Customer Number Phone Number Site Address City State Zip Ship to'Address (ff ordering product only) C/ly State Zip Signalure Date Estimated Opening Date Fax Order Form to a~tention Harte-Ha'nks at (817)685-5678. Contact Everbrite Customer Service attention Judy Miller at (800)796-7427 with questions. 3102 Form #OSLEIOOFO Mobil El Lube Express Mobil [] Lube Express M°bJl E! Lube Express MobilE] Lube Express 3103 Acct ~. 504~ TermG: 50% Down ,~ COO Phone: (600)226~0~ ~ F/x: · (MI)T3Z-,M10 Imm 2' caiNmy C, Mm~LMMC6 Pr0du=CQd~ 6'mncM,dOhamte~L_W~ 0U~4Y 1,00 Coioc Size 16 Inc~ SKIes ~lMs fo~ixim~ pole ~ M)MM. & (4) ~ wi mgn ] u,m'ru:'=- ~"'"'~ ' $1 St,TjrS. eG - t367N~Milit~rT~ ~est.~~ FL33400 Phorm;: 6~1-667-79~3 F~ ~t~?-t620 (~gnwj~b~ ~ 0/2 3104 376~ SO. GQ 3105 MCS MULTIPLE SERVICES P..O.. Box # 741354 Boynton Beach, Fl. 33474 [5'611 635-2116 Bid To: FRED & JOES AUTO' CENTER 311 E Boynton Beach BlvlL Boynton Beach, FI. [561] 732-4102 fax 7:t2-4410 MCS Services, hereby respectfully submits specifications and price for work outlined below Main Exterior Pressure Clean Wails Mildew Treatment Patch and Repak any imperfections on areas to be painted Caulk ail doors Spray Sealer on walls Paint all walls two tone 4ft above ground with a high grade latex base paint Paint all doors and trim with acrilyc base paint including restroom doors Paint wrought iron grills over windows Paint 1 light post and 1 fence post CO$~T $4.150. O0 E~ tess Exterior Pressure Clean Walls Mildew Treatmeat Patch and Repair any imperfections on areas to be painted Caulk all doors Spray Sealer on walls Paint ail walls two tone 4ft above ground with a high grade latex base paint Paint att doors and trim with acrilyc base paint including restroom doors COST We ~ierehy propose-~.o furaisl~ aR labor, materl'al~ and e~!aipment aeede, d accor6iag ta ,~,~ific outline above for the mm of $' 6200~00 for work completed at 31! E Roynton l~ach Bh:d, June 8, 2003 Client Slgniture: ACCEPTANCE. OF PROPOSAL The outlined prices, specification, and conditions are hereby accepted. MCS Services is authorized to perform all work as specified. Payment will be tendered as outlined above. Please make all checks payable to Guido R. Mayorga. 3106 SmNS BY' YOU mC.- Submitted To: Fred& Jo~'s 31 t E Boynton Beach Btvd. Boynton Beach, F1 33435 Work Performed At: Fred & 311 E Boynton ~ Blvd. BoyntonBeack 1;1 33435 TOTAL TOTAL $2120.00 COLOR S~ TO BE SELECTED BY CLIENT'PRIOR TO PROJECT All ma~er/at/s guaranteed to be as specif:~ and the above work to be per/brined in accordance with the spodficafions sulhmi~ fca' above work and .completed in a a-'ula~/an~ warkmanl!ic~ .m~ner ~ the sw~ of Not~: ffthis iS not accept~ within 3'O days it may be wit ~.~aw~ by. us With payments to be made as follows: 50% deposit Rem~r upon completion Anyaltemtion or deviation from above sit. cations iavohrmg extra, costs, ~ be e~ecuted only upon writte~ o'k/ers, and will become aa extra charge. OVer and above the e~ima~ All agreements contiagent ~pon strikes, accidents, or delays b~yoml our control. ~si$~ by Yo~ ~c, B~rnWn. Beadx, Fl 33457 561 577 2092 ACCIaYrANC~ OF PROPOSAL The above pric~% specifications aud conditions ar~ satisfactory and are here. by accepted. You ar~ a~.t~ to ~ the work as ~ l~aym~ w~3 ~/m~ as outt~ed abo~. DBI~AINTING CORP. Bo~n Beae~ FL 33436 561.737,2070 561-732-4102 · Pressm.e clean wal~ and t)~t mflduw ateas · S~nape, fillholes,.rzpair crin:ks~ wolfs · f~ah~t ~ (4 but tiio-e~- ...--~..~.l.- ....... · P'aht ~ §f~post · Paint ] si~up~ · Paint 2 .restroom doors · Paint 2 ~ iron 8rHIs-ooverh~ wlndo~E Fred & Joe's OIL £X~eESS _I~UtlJAI~ - · Pressu~ clean walls and trs~ mJMew areas · F~nt ua.s (4 ket up frem 8round- ~- eo.r) mum~~ o Colo' Soh~e - C'~lo~s will bo solo0tod b~.o~t ~ ~ ~ of ~' All ~l ~ ~.~ ~ ~ ~ md ~ ~~ ~ ~.~ h ~~ ~ ~e ACCF.~)TANC~ OF PROPOSAL 3108 ~GHKISTI~ G~ & MI~~ F,-~I & Jon~s Smim 3 Z ! Iii, B.!~mh Bi'vd, B,Bea, oh, (~l) 662-7407 LICBN'SlSD & INSURISD P.B.# U.i 5888, BR.# 96-8045 I W. Linton Blvd. St¢.'/. Delray Beach, FL.334.44 I~ROPOSAL # :t~4:~'~gPgR Idly 20, 2OO3 3109 11578 3110 .... "- -'- C. J. Hason'Enterprises, Inc. $621 Winston Park Blvd. North Suite 207 Coconut Creek, Fla. 33073 954-818-1091 954-571-2151 Office Fax June 27, 2003 Fred & Joe's 311E. Boynton Beach Blvd. Boynton Beach, Florida 33435 · 1~: Frei & Joe's' Automotive Center Facing B0ynton Bench Bird: 'Will Install wire lath ~ corner bead and 'stucco (finish float) on two (Z) columns on.ly', provided by otherS.. Will Install ' (5/~ ~, x .8") band on front °fbuflding and will apply stucco (finish float) on south, east and north sides of bulldlng only. ' EXCLuDED IN BUILDING TWO: Wire Lath and overhang. . TOTAL FOR WORK DESCI~mr.n ABOVE, .... .. - _ ...~----- . . _...:. ......... Payment.due upon completion of work; This proposal is valid for a period of thirty (30) da.ys. 3111. BOCA DEVELOPMENT & CONSTRUCTION CORPORATION, INC. 3500 BO CA IRATON BLVD SUITE#708 OFFICE #(561)391-6227 aOC~ P,,ATON, FL, 3~tl.31 FAX # (561) 391-2151 May .rS, ge0$ CA$']7.,E FLORIDA GENERAL CON~, 1~0 [:xr. Swinton Ave., Suite 1000 Delta7 Beach, F1 PROP # O45.O3 Ret~ ;.:red 8: Joe's Tire Se~ce 319 E. Boynton Beach Blvd. Boymon Beach, FL. We are pleased to present this proposal to provide our contracting seawices for the above refer,,~c, ed project. Our s~wices and fees will be as followed: .~_.~?E OF ~ORK: ,CAK ENTKY AND FRAMINO: R.)o£trusses shall be pro~d~ by bu~d~. t~'o~d~ ~bor ~.d ~al to ~ 2x8 P.T. wood block on top offS8 fie b~ ~ per Iu~l roof~sses. P~o~de ~d in~ rou~ ffa~g h~w~e. (SWap~ ~c. ~ ne~..) · }O)ofsh~t~ ~s of5/8" ~X pI~ood. · ~o~de l~or ~d mated~ to ~ r~ mt ~s ~d ~~ ~a~g. [~aefior ~a comists of 1~ P.T. ~p ~ge ~ P~o~de ~e to ~i ~e tresses. Sd[ mlg~ d~ds pla~ ~ a ~mpag pro~d~ by buflgg. BUILDER'S Scope OF WORK: · ~..qy required test. · Pravide roof tresses including all miss to truss connections and accessories. · Wlter, toilet facilities. wo[ : ax' o rm : · Exterior flatwork. Irt! erior non-bearing wood studs or layout for furring masonry walls. · Iraerior framing above tie beam and next to vaulted ceiling areas, drop ceilings. · Ir~-n'ior trim and soffits. Crown molding. AHU flaming and support overhead. · All misc. backings-grounds for stucco bands, window and door bucks, stairs, stair walls, landings, railings and skirt boards. PLEA. SE INITIAL 11~ ACCEPTED: -v.,~ pn-'ssun,,-,s --,. us ...... 3112 EIOCA DEVELOPMENT & coNsTRUCTiON CORPORATION, INC. 3500 Boca I=~TON E~LVD SUrr~#70~ BO~C~, RAYON, FI. 33431 OF~C£ # (E~5 ~) 39 ~ -6227 150 :N. Swintou Ave., Suite ]000 PROP# 045.03 Delm:~ Beach, Fl Ref: :?red & Joe's Tire Service ] 19 E. Boston Beth Blvd. Boston B~ The ~ ~ ~r ~e ~ ~ ~~ time ~ '~ done ~ " 1~03. Our commitment is to provide fidi suemion to your project duri~ the con.~mctio~ We w~l help to so.h,e any con,muction problem with the know~edge ami expcri~ of*two structural engineer~ That will h=~e preparing ~e house to any structural iaspecfioa, meet tl~ im~)e~tor, providia~ engineering details aud le~ter~ for any occasion, etc. · 4I% ROOF TRUSSES ERECTION' · 5(;% ROOF TRUSSES SHEATHING. 10% lOB COMPLITION AND FINAL PUNCH-OUT · 1~[~ 15 Day Receipt. · Invoicing on the ~0a & 25~,, Payable onthe 15a and 30e ofthe month. labor, plus tile material a~ 10% oFtlle material for haad]/l~, zols proposal is valid for $0 days. Not siSne~: Proposals are subjec~ to review and rev/s/on for any mat~al cost/ncreue ~fter 30 days of propo ~d date. T~s ~ ~s eE~N AUTHnRI~'IED ~I~NATI i1~1~. 3113 T_~ Fred & Joe's T*~e ~ie~ce 319 Sm,~ B, oynton 06/12/03 All calmi~m ~dmn from ~mm~ drawings 3114 hML~M_,fGr But~hf_ A 3115 3116 s24[~ Lube Express 3117 3118 Fred & Joe's Rehab Concept Central Business District Proposed Development Page 83 of 88 6/30/2003 3119 June 30,2003,2003 Boynton Beach CRA Mr. Douglas Hutchinson 639 East Ocean Ave Suite 107 Boynton Beach, FI 33435 Dear Mr. Hutchinson: Attached, you will find a Fagade Grant request application and supporting documentation for our second property located at 311-319 East Boynton Beach known as Fred and Joe's Auto and Tire Center. We are requesting a grant in the amount of $15,000 for this property. The approximate cost of the repairs to this property is $80,753 and the proposed upgrades to the property are as follows: · Replace the existing 5 glass window framed garage doors with five solid metal garage doors, · Replace the existing front entrances with high impact double glass doors and side lites · Painting of Building Exterior, · Upgrade Building Trusses and Erection of Sheathing, · Remove existing planter and light pole fixture from the front of the building, · A new metal standing seam roof for cosmetic styling update. Again we understand that roof repair does not qualify under the program guidelines, however, we would like to request that you consider our enhancements to the roof because they will be decorative in nature and integral to the updated "Floribian Styling" sought by the community. The roof is structurally sound, but we feel that the upgrades will give both the buildings a consistent look. Thank you for your consideration. Sincerely Fredrick Violette 3120 2002/2003 .FACADE IMPROVEMENTS GRANT PROGRAM APPLICATION FORM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000.00 (Please PHnt Or Type Only - Use Additional Sheets If Necessary) APPLICANT INFROMATION Name of Property Owner: Address of Property City/State: ~ Zip Code: Phone # Day: _~"~ I - 7' 5,~ - 4// O ~ Evening: Legal owners and legal description of the property to be improved (please attach copy .of warranty deed and lease, if applicable): If Different from Property Owner Name of Business: Cia/State: ~¢;~ /~/¢ Pier, Code: Phone~Day: ~/. 7~- ~/0 ~ Evening: Type of Business: ~ ~/~l~ ~ ~/~ Yearn of Operation:~ ~ Number of Employees: ~c) Annual Payroll: Number of Employees residing in Boyn' ~ Beach: /.-/ / Boynton Beach Community Redevelopment Agency Fagade Grant Program Application Page 1 of 6 3121 PROGRAM GldlDELINES The following Guidelines are intended to inform a potential grant applicant of the extent and scope* of the program· The purpose of the program is to encourage commercial property owners to upgrade their properties by improving the external appearance of their business and to encourage businesses to invest in their operations. The result will I~alt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following guidelines are applicable to this program: The program is available only for property located within the Community Revitalization Areas of the Boynton Beach Community Redevelopment Agency.(CRA). Note: See attached Fac_,,ade Grant Area Map, The program is for commercial properties and businesses. The property owner must be the applicant. However, if the property is currently leased to a tenant, then the Application and Agreement must be jointly executed by both the owner and the tenant. 3. Eligible exterior improvements for this program include: · Painting. · Shutters. · Signage (located on the building or the property). · Awnings/canopies. · Doors/windows. · Landscaping around the building. · Irrigation. · Parking lot re-paving, re-sealing, re-striping. · Exterior Lighting. · Patio or decks connected to the building. · Exterior wall repairs (e.g. stucco, brick or wood repairs and replacement). · ADA improvements. All won'*must be in compliance with' applicable Boynton Beach Building Codes and all contractors must be licensed in Boynton Beach/Palm Beach County. If the ApPlicant(s), installs enhanced landscaping and or signage it must be in accordance with City Ordinance No. 98-43. Maximum Grant amounts: The CRA will provide, on a reimbursement basis, a dollar for dollar matching grant for eligible fac,.ade improvements up to a total of t'rffeen thousand dollars ($15,000.00) of CRA funds. The Fa(~ade Grant program will honor expenditures completed up to 90 days prior to application, improvements underway and proposed Boynt0n Beach Community Redevelopment Agency Fagade Grant Program 3 ].22 Paoe 2 of 6 improvements. The Fagade Grant program may only be used one time in any three year period for any one Property. Properties may re-apply for additional grants any time after three (3) years from previOus grant approval. Project phasing of up to two. years can be requested. Property owners may receive grants for multiple property locations. Applicants shall be limited to one grant per cRA budget year (October l~t to September 30~). 3123 Boynton Beach Community Redevelopment Agency Fagade Grant Program Paae 3 of 6 PROJECT INFORMATION Describe improvements to be done to the property. Attach the following items: · Project work write-up(s) describing in detail the scope of the project, · Plans or sketches if applicable, · Site plan and plant list for landscape projects, · Third-party cost estimates from three (3) licenSed contractors, · Estimated time line, · Evidence of .financial ability to pay for the project (approved loan, cash account, line of credit, etc.), · A- minimum of four (4) 3" x 5" color "before" photos of the project which must include "public views", · Signage design .with colors & materials proposed if applicable, · Project color chips / material samPles if applicable, · And material specifications. Applicable documents must be attached for the Application to be processed. By signing this Application, I acknowledge that I have received and read a copy of the Program Agreement, and ! understand and agree to comply with its content. Witness (Date) P'r6pe-rty Owner (Property owner's signature must be notarized) _. (Date) (Date) CRA Director (Date) BoyntOn Beach Community Redevelopment Agency Fagade Grant Program Page 5 of 6 3124 APPLICATION. PROCESS 1. An applicant seeking a project grant may secure an application from the Boynton Beach Community Redevelopment Agency (CRA) located at 639 E. Ocean Ave., Suite 107, Boynton Beach. 561-737-3256 2. An original aPplication and eight (8) copies of all materials are to be returned to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will be considered on a first-come, first served basis. APplicants must take the necessary steps to insure that their submitted application is properly time stamped to document receipt by the CRA. 3. Upon approval, appropriate grant program documents will be prepared in the CRA Attorney's office and the applicant will be notified of approval by return mail. 4. ' The CRA will administer the commercial exterior facade program. In addition to the appropriate City inspections, the CRA will inspect the work to determine satisfactory completion of the work. 5. Applicants may not have any outstanding City of Boynton Beach liens against their property, in the event that an Applicant has an outstanding City of Boynton Beach lien against the property, the grant will not be awarded until the complete satisfaction of the lien. 6. Applicant shall obtain, read and understand all aspects of the Fac,,ade Grant Program Agreement, including Program and Reimbursement Regulations. 7. Application to this Program is no guarantee of funding. Funding is at the sole discretion of the CRA Board. 3125 Boynton Beach Community Redevelopment Agency Fac~ade Grant Program Page 4 of 6 accounting including invoices, receipts or other acceptable evidence of payment from suppliers and licensed contractor(s) that have been marked "paid" with' a "release of lien" signed by each. Proposals for "work to be COmpleted" or "bids" are not considered proper documentation. Each item will be supported by a canceled check showing the face of the check, as well as the back of the canceled check, (2) the Applicant shall warrant that all bills related to the Project are paid in full including, but not limited to, all COntractors, subcontracts, labor, materials, related fees and permits, and (3) the Application for re-imbursement shall provide a minimum of four 33(5" color "during' photos and a minimum of four 3"x5" color "after" photos of the Project. Photos should 'be from approximately the same position as the "before" photos submitted in the Application and the "during" photos. The Reimbursement Request from the Applicant shall be submitted no later than the 1'5a of the month for consideration by the CRA Board at its next month's meeting. Reimbursement shall be issued ten (10) days after approval. Grant funds will be reimbursed exclusively for eligible work and approved change-orders that have been approved by the CRA. Grantees shall grant the CRA and/or the City of Boynton Beach the rights and use of photos and project application materials. W~tffess (Date) P-~operty Owner (Date) Witness (Date)" ' / Tenant/Business Owner (Date) CRA Director (Date) 3126 I~n,,nfnn R~nh ~nrnmunitv RedeveJol:)ment A¢lency STATE OF FLORIDA, COUNTY OF PALM BEACH BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared - ~ ~e (~. V,'O I e'~-z~ . , who is personally known to me or produced ~_'~C'~ v'~.~.~ (.._~C_.-~ ~', ~ ~_ as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official Seal in the Sta{e and County aforesaid on this ~2_~ day of ~ c~ ,200~.~. NOTARY PUBLIC My Commission Expires: OFFICIAL NOTARY SEAL "i SUSAN VlELHAUER N -'. i~ARY PUBLIC STATE 0 CO~ea~SS~ON ~. cc s.~r/s i 3129 Boynton Beach Community Redevelopment Agency Fagade Grant Program Page 6 of 6 Rpr 15 O3 IO:14& Kathleen fl. Viole~te 561-966-8749 Printed ~[gz_Jaa~l~ers' Tit~e Guaranty Fund, Orlando, Flodda This inslrumea! was Drepored by: Name ~l_~l~l~'D I~_ R~ ~dre~ ~OSt ~ ~X 8~0 o{ the Count' of Palm Beach , Sta~ of Florida . graetor~', and whose ~sf o~ce addle is 70tO L~e WaSh ~d. L~e Wo~. ~o~da of the Coun~ of P~ ~e~ , 5tale ot ~d~ . 9ran~e~' ..... TE~ AND NO/~00 ($~0.00) ..... ~. and other go~ and val~ble coati,rations to so~ grantor in ~ paid by mid gmnt~, the t~pt *~reof is hereby acknowledge, has granted, ~rgai~ and sold ~ the ~id gran~*, a~ grantee's h~rs and asSgns f~e~r, de~r~ ~nd. s~te, ~ng a~ bring in ~ ~ Count. Hoti~, t0-wlt. See Exhibit "A" at~checl and said grantor does hereby ~'ully warrant the Fi~I~ to said land, and will defend the same against the lawful claims of all persons whomSoever. w "Grantor" and "gronlee" ore us~l [ar singular or plural, os context requires. Grantor has hereunto .--et grontor's hand and seal the day and year first above wrlt~en. OgnaL]~S ]~. CL,~a~ STATE OF COUNTY Or PALM ...BEACH t HERESY CERTIFY that on this day beforu m~, on offite~' duly qualified fo toke ock~wledg~nts~ perso~ly oppeor~ CH~L~ B. ~ ~d DE~O~ E. C~, ~ ~e, to me known sa ~ t~ ~r~nB d~ibe~ i, a~ who ~uted the foregoing instru~n[ and ackn~ledg~ th~ ,xecu~ fha some. '~foresa{d, WITNESS my hand and official seal in the Coun~ and State this .,.,~ day of 0FF REC 3058 Notary Public 3130 Rpr 1S 03 10:1~ Kathle~n R.V~oleete 581-~88-~749 p-8 Parcel I: Lots 1 and 2, less the SOuth 18.5 feet thereof, C. W. COPP'S ~D~ION. file in ~e o~ of ~e C~k ~ ~e Cir~t C~ re~rded ~ Plat B~k 7. Psge 56. p~ H: ~ 7~d8, l~e~eSou~ 17.6f~t~f, ~d ~~ ~e e~ ~ea for~d by a 20 f~t r~ hst Bna of ~id ~t 7 ~d ~ent ~ a li~e 17.6 feet N~ of ~d p~el ~ ~e ~u~ Bna of s~d ~t ~, ~DEN P~K, a Subdi~sion a~r~n~ ~ ~e Pht ~ on ~ ~ the offi~ ~ ~e Cl~k ~- ~ Cir~it Co~ in ~d for P~ Beth C~. FloOds. re~rded in P~t B~k 2, Pa~e 98. S~J~CT ~ res~ic~o~, reserpine and e~m ~ app~csble gover~t~ su~rt~; ~d ~ p~ ~s e~s~uent ~ ~e ye~ 19~8. M~ 11, 198~, tn favor of Chiles N. B~s ~d C~e M. ~, ~ ~e. ~rded B~ of ~n Be~, f/k/a ~ Beth ~rst Ni~n~ B~k ~ T~st by instant o~ P~ Beach Co~. ~da. ~T~R ~J~CT ~ ~t ~n p~ase mone~ s~d wrap-~d moP,ge in ~e o~ pr~p~ .s~ of $209,5Z0.00 ~v~ s~n~usl~ he~ by ~e ~bov~ OFF REC 3058 PG 3131 00C, 5. Palm g~.~,~ C~.nLT. Fla Jelm 8. Ounk~ '.l~te~k Sh'euh Can'1 Rpr ]5 03 ]O:lSa Kathleen R.Violeete 5B1-gB$-67~9 (Property owner's signature must be notarized) (Dat~) ' Ye~antJBusJness Owner (Date) City Manager (Date) STATE OF FLORIDA, COUNTY OF PALM BEACH BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personallyappeared '"~;~./-{' ~ ~ produced ~3'j(x~l ~1~r -- , - ~ , who is personally known to me or . - -' ' as id~ntification,'-~n~-aCknowJ-edged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOI~0GOING' i have set my hand and official seal in the State and County aforesaid on this .. day o .(~_ ..~~ ,2002. NOTARY PUBLIC l;'Y--, ~ ~ .. ~.:-~: ~ Expires' No~ IS 2006 My Commission res: ~V, ~ ,~(~p = '--'' ' ' ARTICLES OF AMENDMENT OF CORPORATE CHAR~ER OF V 6 C., INC. CHANGING CORPORATE NAME TO V & C TIRE & AUTO CENTER, INC. 1. The following are the Articles of Incorporation of V & C. INC., changing the corporate name to v & C TIRE & AUTO CENTER, INC. 2. The original name Of the corporation as filed with the Secretary of State on October 27, 1971, is v & C, INC. The amendment that has been adopted by the corporation is changing the name of the corporation to v & C TIRE & AUTO CENTER, INC. 4. The foregoing amendment has been adopted by all of the shareholders and all of the Board of Directors of V & C, INC. 5. From henceforth, V g C, INC., shall use the name of v & C TIRE & AUTO CENTER, INC. WHEREFORE, the undersigned as sole shareholders and sole members of the Board of Directors of v & C, INC., execute these Articles of Amendment this ?~ day of March, 1985, and direct that the same be filed with the Secretary of State of the State of Florida. STATE OF FLORIDA COUNTY OF PALM BEACH FREDERICK J. 6FIOLETTE KA'TH~-EEN C. VIOLETTE ) ) ss ) BEFORE ME personally appeared FREDERICK J. VIOLETTE and KATH~EEN C. VIOLETTE, to me well known to be the individuals described in and who executed the foregoing instrument, and acknowledged that they executed the same for the purposes therein expressed, and that the seal affixed to the foregoing instrument is the corporate seal of said'corporation and that it was affixed to said instrument by due and regular corporate authority, and that 'said instrument is the free act and deed of said corporation. 3133 Printed lot Lawyers' Title Guaranty Fund, Orlando, Florida day of May, CHILES B. CLAR~ and DELORES E. CLARKE, his wife, This in,.lrumenl was prepared by: Name ROBE~T_R._RW.~D ....... Add .... Post Office Box_.6~4_O ..... Boynton Beach, FL_ 33AaL_ 19 79 , ~Irtutrrn of the County of Palm Beach , State of V & C, INC., a Florida corporation, Florida · grantoJ', and whose post oftice addres~ is 7049 Lake Worth Road, Lake Worth, Florida 33483 of the County of Palm Beach , State of Florida , grantee~, :~jJJle~qlqe~. That said grantor, for and in consideration of the sun, of ..... TEN AND NO/100 ($10.00) ..... Dollars, and other good and valuable considerations to said grantor in hand paid by said grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said grantee, and grc~lee's heirs and a~'~k:lns forever, the following described land, ~ituole, lying and b~ing in Palm Beach Courtly, Florida. to-wit: See Exhibit "An attached and said grantor does hereby fully warrant the title to said land, and will defend the sar'ne ogainsl the lawful claims of all persons whomsoever. ~'"Grantor" and "grantee" ore used for singular ar plural, os context requires Jln/l~itnv...iI~tbrra, f, Granto, has hereunto ~et grantor's hand and seal the day and year first above written. presence: ....... (Seal) ...................... :x(?, i~ ..... r, /~ .. DELORES E. OLARK~ ' 6SealJ SFATE OF FLORIDA couNzY o~ PALM BEACH I HEREBY CERTIFY that on this day belore me. on officer duly qualified ~o take acknowledgments' personally appeared CHARLES B. CLAR~ ~d DELORES E. CLAR~, his wife, 3134 EXHIBIT "A" Paroel I: Lots 1 and 2, less the South 18.5 feet thereof, C. W. COPP'S ADDITION, a Subdivision of the Cit~ of Boynton Beach, Florida, according to the Plat thereof on file in the office of the Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded in Plat Book 7, Page 58. Parcel II: Lots 7 and 8, less the South 17.8 feet thereof, and less that part of Lot 7 included in the external area formed by a 20 foot radius arc which is tangent to the East line of said Lot 7 and tangent to a line 17.8 feet North of and parallel to the South line of said Lot 7, ARDEN PARK, a Subdivision of the Cit~ of Boynton Beach, Florida, according to the Plat thereof on file in the office of the Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded in Plat Book 2, Page 96. SUBJECT TO restrictions, reservations and easements of record, if any; zoning regulations of applicable governmental authority; and real propert3' taxes subsequent to the year 1978. FURTHER SUBJECT TO mortgages in the aggregate principal sum of $800000.00 dated May 11, 1987, in favor of Charles N. Boos and Clariee M. Boos, his wife, recorded in Official Record Book 1543, Pages 18 and 22, and assigned to Flagship First National Bank of Boynton Beach, f/k/a Boynton Beach First National Bank & Trust by instrument dated June 20, 1972, recorded in Official Record Book 2028, Page 1532, Public Records of Palm Beach County, Florida. FURTHER SUBJECT TO that certain purchase money second wrap-around mortgage in the original principal sum of $209,520.00 given simultaneously herewith by the abov~ named Grantee to Grantors. 3135 FIDELITY FEDERAL BANI?. &TRLIST June 27, 2003 Fidelity Federal Bank and Trust Harry Gribben, V.P. 205 Datura Street West Palm Beach, FL 33401 V & C Tire & Auto Center Mr. Frederick J. Violette Mrs. Kathleen C; Violette 311 - 319 Boynton Beach Blvd. Boynton Beach, FL 33435 Dear Mr. and Mrs. Violette: Borrower: Guarantors: Fidelity Bank & Trust is pleased to inform you that the proposed project for construction at 311 - 319 Boynton Beach Blvd., Boynton Beach, FL. us/ng a Small Business Administration ("SBA") 7A guaranteed loan is hereby pre-qualified by the Bank on the following preliminary terms. Please note that this is not a commitment to nor a solicitation of a financing, however may be used for discussion purposes. Lender: Fidelity Bank and Trust Harry Gribben, V.P. 205 Datura Street West Palm Beach, FL 33401 V & C Tire and Auto Center, Inc. dgo/a Fred & Joe's Frederick J. Violette Kathleen C. Violette Use of Proceeds: CustomOr Injection: Loan Amount: Term: Purpose: Interest Rate: Monthly Payments: Collateral: STBD Consmaction STBD Estimated Closing Costs STBD Construction Contingency STBD Construction Soft Costs TBD $ TBD 15 year Conslamction and associated closing costs WSJ Prime + 2.00% TBD 2nd~t Lien Position/UCC on all business assets hen position business assets 3136 additional collateral upon credit review Other Condit¥ons Precedent 1) Subject to the approval of the Bank and concurrence of the U.S. Small Business Administration 2) On or before the closing date, shall have performed, or caused to be performed, and appraisal (s) acceptable to Bank on subject property. 3) As of the closing date, all collateral for the proposed Loan must be environmentally acceptable to Bank in its sole discretion. 4) On or before the closing date, borrower shall have provided to bank all additional items deemed necessary by Bank and/or SBA in their sole and absolute discretion, to complete processing of the proposed loan. Confidentiality: Tlxis letter is provided for irfformation and is delivered to you with the tmderstanding that neither it nor it's substance shall be disclosed to any third party, except those who are in confidential relationship with you, or where the same is required by law. Sincerely Fidelity Federal Bank & Trust /~~ C~b~n, Vf~ President 3137 ~ FDIC FIDELITY FEDEP~L B~NK &- TRLIST L~"'... ~.,.~.d I,,i1,,,11,,!,,I,,i1,,I,1,.i1,1,,I,,I,,I,.11,,,!!1,1,,,11,,I V ! C TIRE' & AUTO CENTER 3-19 E B-OV'~TON lEACH BLVD- BOYNTON DEACH FL 334:55-3843 Rpr 15 03 lO:iSa Kathleen R.Violeete 561-966-6749 p.9 ~- --' ~ -." ' i-...' .*'-~.~ :*..*~. · . .:'. . . -...... .... ,: ... .... t ..p~o~P~'CO_m~ C N.___UPaBER 'y~ .~- .... ,.- .....,~.- - :' ~NO~-VALOREM AS ' ' ' os ,~s ,~5 zz os ooo oox ".~:C:.¢..*.-: .-* -:.._ W COPPS ADD LTS 1, I 2 /LESS S 18.5 FT 804/ P.O. BOX 33S3 WE~ PALM BEACH, ~ 3M~-33S3 MAKE P.-.,HEG*K~ PAYABLE TO: TAX COLLECTOR, PALM BEACH COUNTY 3138 -V&C TIRE AND AUTO CENTER, INC. Phone: 561-732-4102 Fax: 561-732-4410 Email: fredjoes~bellsouth, net 311 East Boynton Beach Blvd. Boynton Beach, FL 33435 April 15th, 2003 Re: Building Facade Improvements 311-319 East Boynton Beach Blvd. Boynton Beach, FL 33435 We propose the following upgrades: To replace the 5 existing glass window frame garage doors with solid high impact doors that are able to withstand 140mph hurricane winds. This feature increases security and impenetrability when the business is closed. To replace the existing storefront showroom window and front glass door with new high impact glass and a new front entrance door at the 311 address. To remove an existing planter and light pole fixture from the front of the building. Replace the existing front door and showroom window at the 319 address with a new storefront, consisting of a double front entrance high impact glass door with high impact glass on both sides of the entrance way. In addition, we will also be wrapping the glass 36" around the East Side of the building to enhance the appearance when approaching the Building from the East. A metal standing seam roof for both buildings at 311 and 319 East Boynton Beach Blvd. Both buildings painted. Attached samples for color scheme. 3139 V&C TIRE AND AUTO CENTER, INC. FRED & JOE'S AUTOEDGE Phone: 561-732-4102 Fax: 561-732-4410 Email: fredj oes~bellsouth.net 311 East Boynton Beach Blvd. Boynton Beach, Fl 33435 May 29th 2003 Re: Projected costs for facade program: 311-319 East Boynton Beach Blvd: 2. 3. 4. 5. 6. 7. Five solid metal garage doors: Painting buildings: Store Fronts: Glass/Doors New Metal Hip Roof Trusses Erection & Sheathing Architect: Store Front Columns Total: $9,400.00 $3,80O.00 $14,360.00 $27,83O.00 $22,863.00 $1,500.00 $1,000.00 $80,753.00 3140 MCS MULTIPLE SERVICES P..O. Box # 741354 Boynton Beach, Fl. 33474 [561] 635-2116 Bid To: FRED & JOES AUTO CENTER 311 E Boynton Beach Blvd. Boynton Beach, Fl. [56t] 732-4102 fax 732-4410 MCS Services, hereby resPectfully mb.mits specifications and price for work outlined below Main Exterior -z~\\ Pressure Clean Walls Mildew Treatmem Patch and Repair any imperfections on areas to be painted Caulk ail doors Spray Sealer on walls Paint all walls two tone 4ft above ground with a high grade latex base paint Paint all doors and trim with acrily¢ base paint including restroom doors Paint wrought iron grills over windows Paint 1 light post and 1 fence post COST Express: Exte~%r. · 1.Pressure Clean Walls · :*Mildew Tm~atment · :,Patch and Repaix any imperfections on areas to be painted · :.Spray Sealer on walls · 1.Paint all walls two tone 4ft above ground with a high grade latex base paint · :,Paint all doors and trim with acrilyc base paint including restroom doors We':hereby prop~e, to t~rnish all labor, mater!at~ a~nd equipment needed according t{~ specific outth~e above for the sum of $ 6~00.00 for work completed at ~tl I E Boynton Beach Blv~, June 8, 2003 Client Signiture: ACCEPTANCE OF PROPOSAL The outlined prices, specification, and conditions are hereby accepted. MCS Services is authorized to perform all work as specified. Payment will be tendered as outlined above. Please make alt checks payable to Guido IL Mayorga. 3141 YOU INC.+ Submitted To: Fred & Joe's 311 E Boynton Beach Btvd, Boynton Beach, F1 33435 Work Performed At: Fred & Joe's 311 E Boynton Beach. Blv{[ BoyntonBeach, Fl 33435 Pr~surc ctcan and treat mildew Scrap*~ Se~ and rq~air cracks in walls Pshlt 4ft 81:gl~ grouRd brown OR WSILq Paint lower 4ft tight brown Paint 1 office door TOTAL $4860.00 TOTAL $2120.00 COLOR SCIIEME TO BE SELECTED BY CLIENT PRIOR TO PROJECT AU mater/al is guaranteed W be as specfficd, and the above work to be performed in accordance with the specifications submitted for above work and completed in a substantial ~ikc mam~cr fur the sum of $6680.00 Note: ff this is not a~x~l~tod within 3'0 days it may be wit~cwn by us With payments to be made as follows: 50% deposit Re~ upon completion Any alteration or deviation from above ~cafions involving extra ex~m, will be exemtod only upon written orders, and. will become an extra char~ OVer and abm, e the ezti~te, AH agreements contingent upon s~kes, at,dents, or delays beyond our control. 6894 De. aflx~l Pl. Boynton Beach, Ft. 33457 561 577 2092 The al~ve prices, ACCEI~ANCE Olr PROPOSAL specifications and conditions arc satisfactory and are hereby accepted. You are authorized to do the work as speci/te~ Payment wil/be made as outlined above. 3142 I)B-PAINTING CORP. 1765 ~ Creek Circle~Nonh Boast.on Beach FL 33436 561.737.2O70 Fid&Joe's Boyntoo Belat FL 33435 561-732-4102 Fred & Joe's ACCELaTANCE OF PROPOSAL 3143 ik. GHRleTIAN GLA88 & MIRRO~ LICBI~ISD & INSUI~D P.B.# U.i 5888, BR.# 96-8045 I W. Linton Blvd. St~.'/. Delray Beach, FL.33444 (9~) 946-224~ 3144 11575 ~7. 'FAII1MP_AT~ AND ~ALL ~I'AI,'D~G ~ },L~TAZ, R00~G Al, ID ALI, ACCE~OILI~. lt~L~$ AL& RELAT'F..D ~ ~ ~ CLfl~ &ND WARRANTY '3.11- '~l°t 5 I BOCA DEVELOPMENT & CONSTRUCTION CORPORATION, INC. 3~0(~18OCA I:;~,ATON E~L'VD SUITE#708 BO¢;A P,,ATON, Fl.. 3~31 OFI~ CE #'(561)391-6227 ' -- FAX # (561) ,391-21 [51 May .~$, ~005 CA$'~7,,E FLORIDa4 GF, NF, RAL CON~. 150 ~:¥. Swinton Ave., Suite 1000 Deln~ Beach, F1 PROP Ref: ;.:red & loe's Tire Service 319 E. Boynton Beach Blvd. Boynton Beach, FL. We are ples~ed to present this proposal to provide our contracting services for the above r~fer, mced project. Our services aad fees will be as followed: CAKeENTRY AND FRAMING: * Roof trusses shall be provided by builder. · tYovld¢ labor aud material to install 2x8 P.T. wood block on top of existing fie beam as per plan. · Install roof trusses. · Plovide and Jnstail rough framing hardware. (Straps, etc. as needed.) ]~b)of sheathing consists of $/8" CDX plywood. · ~ovide labor and material to install required rat runs aud engin~ bracing. · l:~,~erior fascia consists of lx2 P.T. drip edge and 2x8. · Fr ovide crane to install the trusses. -.adl related debris placed in a dumpster provided by builder. · Aa~y re~u~ed teat. Pr~ae roof tin,sea including a~ truss to truss counections and acc~o~ea. · W~ter, toilet facilities. WOK~~ · E~eri~r flatwork. · Inierior non-bearing wood studs or layout for furring masonrywalis. · Iz~erior framing above tie beam and next to vaulted ceiling areas, drop ceilings. · Iza~or trim aud soils. Crown molding AHU fi~arniug and support overhead. · AU misc. backings-grounds for stucco bands, window and door bucks, stairs, stair walls, landings, rai~ings and skirt boards. ~PLEA~E INITIAL ]~' ACCEPTED: 314~ BOCA DEVELOPMENT & CONSTRUCTION CORPORATION, INC. 3500 BOCA P~TON BLVD SUrFE#708 Omc£ # (-(-(-(-(-(-(-(-(-(~61) 391-6227 BOC~, EATON. ~ ~31 FAX #(56 '~) 39 '[-2151 C.,~17,,E FLORIDA GENERAL CON~. 150 lb[. Swinton Ave., Suite 1000 Del~,~y Beach, Fl PROP # 046.O$ R~ ?red & Joe's Tire Service 319 E. Boynton Beach Blvd. 8oynton Beach, FL. The total cost for the above-described work w~l be $22.863.00 for B. utldino A and $ 7.496.00 ,for t~.~. Our es~mated construction t/me is approx/mat~ 3 weeks. This provo~/s prepared us/n//)hns done by "John Obarowsld" ~ 4/12/03. - Our commitment is to provide full attention to your project during the construction. We w;dl help to so.i~ any construction problem with the knowledge and experiem:e of two strucun~ engineers. That will h=lude preparing the house to any stru~ inspection, meet the inspector, pro~idin8 engineering details and letters for any occasion, etc. 4C% ROOF TRUSSES ERECTION ROOF TRUSSES SI-IEA~G. JOB COOL. ON ~ ~ ~~~ 15 Day~. ~r~ic~g on ~e l 0~ ~ 25~, Payable on ~e 15~ ~d 30~ of~e mon~. Any work not de-~4ibed above will be extra and will be charged at an hourly rate of $45.00 for labor, plus the material and 10% of the material for handling. This proposal is valid for 30 days. Not signedl proposals are subject to review and revis/on for any material cost increase a.~er 30 days of propo~d date. Au'I'~OI~IZI~[~ E~II~NATUI~' Date 3147 T_~ Fred & Jne'~ T~re ~ew/ca PROP.O~I~ 0~'12/03 3148 .¥___mW~_ I Draw 40% S_ .z.057.60. 3149 Pompano / Coral Springs (954) 752-8052 Fred And Jones Station Boynton Beach, FL. (561) 732-4410 It is our pleasure to quote the above-mentioned project for you. Installation of all new impact resistant system consisting of aluminum frames ~ 1%" x 41/4", with clear glass. Complete system is to be installed in both offices as per plans and specs. It will be our responsibility to install all the above mentioned per code. Ail the storefront door hardware is to be in.qtalled with standard hardware. TOTAL PRICE: $18,988.00 3150 OLlss Ol{ (561) 795-0084 Submitted To: The Fred And Jones Station Project Phone/ Fax (561) 732-4410 We hereby submit specification and estimates for: NOTE: All storefront system is to be installed with hurricane system to code. 1. Install a pair of storefront doors and sidelites in each office. 2. All other storefront to be f~xed glass only. 3. 2 windows above doors are to be SH windows. 4. All door hardware is to be per manufacture specs. 5. All necessary engineering are included. We propose hereby to furnish and install materials in accordance with the above specs for the sum of' $21,756.00. 3151 /k. GHRISTIAN GLA88 & MIRRotf (561) 278-3385 (561) 840-0937 Fred & Jones Station 311 E. B.Beach Blvd. B.Beach, FL. (561) 662-7407 LICENSED & INSURED P.B.# U-15888, BR.# 96-8045 1 W. Linton Blvd. Ste. 7 Delray Beach, FL.33444 (954) 946-2244 Fax (561) 278-8599 PROPOSAL # 3437899 May 7m; 2003 All storefront system is to be in.qtal/ed with Arch aluminum's impact resistant hurricane system, with either white or bronze aluminum frames and impact laminated glass. All to be installed as per code with all the necessary fasteners and caulking needed. All shop drawings, product approvals, and engineering are included. Ma/n Office: 1 opening ~ 4' x 8, 1 opening ~ 12' x 8' consisting ora pair of storefront doors and sidelites. 1 opening ~ 3' x 8' 2 windows installed above doors. Office # 2:1 opening ~ 7' x 8' consisting ora pair of storefront doors and a sidelite. JOB TOTAL: $14,360.00 3152 i . No. 3153 .1 . C. J. Hason 'Enterprises, Inc. 5621 Winston Park Blvd. North Suite 207 Coconut Creek, Fla. 3:t073 954-818-1091 95~1-571-2151 Office Fax Jane 27, 2003 Fred & Joe's 31I.E. Boynton B~ach Blvd. Boynton Beach, Florlda 3343S · RE: F.r~d'& Joe's Automotive Center ,,PROPOSAL Facing B0ynton Beach Blvd: 'Will Install wife lath; comer bead and 'stucco (f'mish float) on two (2) eolums on!y, provi'ded by others.. WIH install' (SA" x .8') band on front of building and .wil! apply stucco (finish float) on south, east and north sides Of buHdlng only. EXCLUDED IN BUILDING TWO: Wire Lath and overhang, GRAND TOTAL.FOR WORKD----$CI~!R~._-n_ABOV~..,..;~ ...... _....~. ......... ~,500.00 Payment .due upon completion of work; This proposal, is valid for a period of thirty (30) days. 3155 MAY 2OO3 TO.FRED & JOE'S TIRE SERVICE 319 EAST BOYNTON BEACH BLVD. EtOPYNTON BEACH. FLORIDA FOR ARCHITE~CTUi,tAL ~ERViCEEI RENDERED ON THE ABOVE NOTEO PROJECT .................. -$ f 500. O0 THANK YOU FOR YOUR PATIENCE IN THIS MATTER JOHN OBARoWSKi ARCHITECT 3156 3157 FRED and JOE'S TIRE & AUTO CENTER AIR CONDITIONING REPAIRS OFFICE 3158 3159 CI~dVARr//'I-O~ 'HOe NOJ~L~O~ Fred & Joe's Rehab Concept Central Business District Proposed Development Page 83 of 88 6/30/2003 3160 Memo To: From: Subject: Date: CRA Board Annette Gray Fagade Grant Reimbursement July 1,2003 High Ridge properties has presented a request for the $15,000 grant reimbursement which he was rewarded through the Fagade Grant Program. The renovations are complete and the supporting documentation presented by the applicant is in line with the program guidelines. Staff is recommending approval of the reimbursement. 3161 HIGH RIDGE PROPER TIES, LLC 639 East Ocean Avenue Suite 407 Boynton Beach, FL 33435 561-752-4553 fax 561-752-4387 June 5, 2003 Community Redevelopment Agency City Of Boynton Beach 639 East Ocean Avenue Boynton Beach, FL. 33435 Re: Fagade Improvements Grant Program Dear C.i~A., Based on the approval by the C.R.A. board of the maximum grant amount of $15,000.00, we respectfidly request the reimbursement of that amount spent on the renovation of the Ocean Plaza. We enclose, copies of all required documents for your review and warrant that all contractors, subcontractors, labor, materials, related fees, and permits have been paid in full. Thank you for your consideration. Kind Regards, Marc Fender High Ridge Properties LLC 3162 FINAL RELEASE OF LIEN May 20, 2003 KNOW ALL MEN BY THESE PRESENTS: That the undersigned, for and in consideration of the payment of the sum of $10,193.62 paid by the HIGH RIDGE PROPERTIES, LLC hereby releases and quit claims to the said BRANG CO. INC. OF FLORIDA its successors and assigns, and HIGH RIDGE PROPERTIES, LLC, as the owner, all liens, lien right's, of any kind whatsoever, which the undersigned now has against the building on premises legally described as Ocean Plaza 640 Ocean Avenue, Boynton Beach, Florida 33435 on account of labor performed and/or material furnished for the construction of any improvements thereon. That all labor and materials used by the undersigned in the exSection of said improvements have been fully paid for, upon clearance of the issuance of this payment. This release is contingent upon FINAL payment being made by the HIGH RIDGE PROPERTIES, LLC. Should this payment not ~b.e~.m, ade ac, cording to the contract this release will be deemed null and void. ~ ~ t-~-~0~ ~ ~/q~ l~ ~ ~ IN WITNESS WHEREOF, I have hereunto set my hand seal this 204 day of May, 2003. BRA~G CO INC ?F FLORIDA (SEAL) County of Palm Beach Sworn to and subscribed before me this 204 day of May, 2003 My commission expires: Notary Public State of Florida 3163 cb/CONTINGENT FINAL RELEASE OF LIEN.doc/l Brang Co. Inc. of Florida 4300 Oak Circle · Boca Raton, FL 33431 · 561-368-3180 · Fax 561-368-3188 www. branac, nn.~fn Irt. finn ~nrn -_ - ~"<} ,~ ~.' ~ ¢5 ~.. ~ ~ ~ · :.~.' :: :.:. ~.~- ~ ..'. v,.- , · ~1~; ~11 " ~'-;- ~'~'~-. - ' ~=i ~ ill ': :":: ' ' , . . . ,~.~ . --..:-.~ ;~ ~ ~ ~ ~=~=~ - ~'~ ~' :' ~ ~'' ' " ~ ~ ~ :.?:-':':' ..... ,_ ...., ............ , ........ : -. ' - '- ~ ..... - - --'- - '~- ..... '--' .----- --.'-~ =~ -l=-a ~-~- .- ' -- - - . . .... .~ -. ..... ~ . :,) ........ . . .. ..:_ ....... :- = . == ~ ..- .... ....... . . :, .,.~ .... . .-~. :...:..= :::... :............:...,..................~:...:~ 3-~j~:. ~; .,:. .......... ..... .. =-q . · ,, ...~.,~ . ...... :.. ..'. :.......""'" :..: ..-....: :"-'~"" ....... ..~.. ..... ~:":...-::': ......... ~~jj::~, ~-~ ....... .,..: .. ..:.. . .' : . : .... ~< -.. .~. · ~ - j- -.-. . ..~ . ..... ~ ...~ ~ .... ,..~ ............. ~ '~ ...... +: ,~-..<-..~ -. ,..:.,..:.¢ . · j · : ..:.: } ~' 't ~ '~- ' ' ' ' "~:*~: '~;'~'~ -~ ~ ==' a ~ .. " -" ""'"" ................. " ' 3:64 .................. ' ...... Map 06 03 Ol:4~p Bpan~ Co. Ino. o~ BRANG CO. INC. OF FLORIDA 43O00AI~ CIRCLE BOCA RATON, FLORIDA 33431 {561) 368-3180 FAX (561) 368'3188 Florida 5G1-368-~188 p, 1 January 21,200.3 High Ridgo Propertieg 639 East Ocean Avenue, Suite 407 Boynton Beach, Florida 33435 Attention: Mark Fender Re: Ocean Plaza Preliminary Credits Dear Mark: Below please fred a table identifying thc credits to be made to our next application for payment, ' Credit Description Credit Remaining Amount Amount 1, Credit to eliminate thc paver w..o~k $3,257.98 $370.98' 2a. Credit fo, r the'eli ,ruination of Keel Dck $13.,084,00 .. $2,0,00.00 2b. Crodit fpr the elin)ination ofs'andblasting $3.016.80 0.00 3a. Credit ~prescnting (4) si,to light pol.~s $4,193.36 ...0.00 3b. Credit representing Brang overh~.ad & profit $728.07 0.00 3c, Credit representing 15 walt mountf3, ceiling mourn frxtures '$$,142.34 0.0~' 3d. Labor cr~dit to instal, 12 ceiliqg fixtures $150,00 0.00 Totals (S29,572,55) $2.3._~0.98 edits may be eliminated should you decide to retain this work within our contr Very truly yours, ~-~'---'"'~~ BRANG Cd. INC. OF FLORIDA Fedem, ~u-~.- COC 042106 President 3165 ; BRA PAVERS & ENGINEERING, 1471 NEPTUNE DRIVE BOYNTON BEACH, FL 33426 INC. 561 733-7600 BILL TO: HIGH RIDGE PROPERTIES 639 .EAST OCEAN AVE. BOYNTON BCH FL 33435 000-000-0000 WORK ORDER NO: 11937 CUST PO: INVOICE PAGE INVOICE DATE: INVOICE NO: JOB NO: 11937 JOB SITE: H.R.P. MISC. O.P. MISC. OCEAN PLAZA X X 000-000-0000 5/13/03 111937 CUST NO: HRP010 TERMS: UPON RECEIP Material Used: Description P~iCE INCLUDES TOWER & WAITING A_REA SHELLSTONE PAVERS & REMOVAL OF SLAB FRONT OF STEPS & INSTALL SHELL PAVERS I"SHELLSTONE PAVERS FACING RISERS SPLIT FACE WALL@NORTH CHIP OUT APPX 4X4 AROUND EVERY DOOR PAD & FEATHER IN PAVERS TO LEVEL THAT DOES NOTALLOW WATER TO FLOW INTO TENANT SPACE DEDUCT Qty 1.00 1.00 1.00 589.00 3,932.00 277.00 57.50 12.00 1.00 1.00' 1.00 1.00 1.00 00 00' 00 5 50 5 50 7 50 16 50 35 00 00 00 00 00 311 75- LABOR TOTAL EQUIPMENT TOTAL MATERIAL TOTAL O0 O0 O0 3,239 50 21,626 00 2,077 50 948 75 420 00 .00 .00 .00 .00 311.75- .00 .00 28,000.00 _~8,.000~00 .... INVOICE TOTAL 28,000.00 3171 Waiver and Release of Lien Upon Final Payment KNOW ALL MEN BY THESE PRF-~ENTS: That the undersigned, for and in consideration of payment in the sum of .... ....T~...e._n..t~_...E.!~..h_.t..T_..h..o..u.s..a_.n..d_..D.._o..ll__~ . and xx/100 /Dollars $28,000.00 paid by the Cobra Pavers & Engi~;~¥~'~'~'¥~'~:'~ ...... ;~;~"~}-~'~;~'~'~'hereby ac~;~;~'~'~ ...... hereby releases and quit claims to the said ...H.i.g...h...R..i..dg...e...P..r._op~..e..r~__i.e_?. ........................................ it's successors and assigns, and whomsoever the owner, all liens, lien rights, claims or demands of any kind whatsoever, which the undersigned now has or might have against the building on premises legally described as ............................ Ocean Plaza ................................................................................................ - ......................... on account of labor performed and / or material furnished for the construction of any improvements thereon. That ail labor and materials used by the undersigned in the erection of said improvements have been fully paid for. IN WITNESS WHEREOF' I have hereunto set my hand seal this ............... 19 day of MAY 2003 WITNESS: BY: Sandra DeFalco President STATE OF FLORIDA COUNTY OF PALM BEACH ~SS. I hereby acknowledge that the statements contained in of Lien are true and correct J~~lffld~M. Spada ~;~Presldent Sworn to and subscribed before me this 19 Day of Commission expires: MAY 200a FINAL RELEASE OF LIEN KNOW ALL MEN BY THESE PRESENTS: That the undersigned, PAVERMODULE OF FLORIDA, for and in consideration of the payment of $10.00 paid by COBRA PAVERS. & ENG INC, receipt hereby acknowledged, to the extent of this payment, .for the stated amount, does waive, release and relinquish its right to claim a lien or liens for work performed or materials furnished to the property described below, FIRST FINANCIAL PLAZA 183351*OCEAN PLAZA 639 E OCEAN AVE BOYNTON BEACH FIRST FINANCIAL PLAZA CONDO OR 3239-714 Blk 0 P1 Bk0 -0, Palm Bch County, FLORIDA This release shall not prejudice or in any way require the undersigned to relinquish its right to claim a lien or liens upon the above described property to the extent ~of any and all amounts hereafter becoming due for labor or service performed or materials furnished, over and above the amount of the payment hereby acknowledged or for labor or services performed or materials furnished subsequent to the date of this release. IF THE CONSIDERATION RECITED ABOVE IS A CHECK OR DRAFT, THIS RELEASE OF LIEN IS CONDITIONED UPON RECEIPT AND PAYMENT OF SAID CHECK OR DRAFT; OTHERWISE IT IS VOID. IN WITNESS WHEREOF, I have hereunto set my hand this May 19, 2003. WITNESS: STATE OF FLORIDA COUNTY OF BROWARD PAVERMODULE OF INC. By: ~~' The Affiant is personally known to me or has produced identification and t~ken an oath. Sworn to and subscribed before me this May 19, 2003. My Commission Expires: ~' ~1 Notary'P orida 183351*OCEAN PLAZA/FNC 3173 -!. 3175 3177 MEMO TO: CRA Board FROM: Susan Vielhauer SUBJECT: Recommendation of the CSC for the RFP outside audit DATE: July 3, 2003 As per the directions of the CRA Board, Staff prepared an RFP for Outside Audit, Adyertise the RFP and Selected a Committee to review the proposals. The Committee members spent 2 1/2 hours individually reviewing the proposals. All three committee members had the same three audit firm proposals ranked in different orders. On June 24, 2003 the committee then met as a group for 2 hours and scored each audit proposals based on the following ranking; CPA Experience - Expertise = 30 Audit Approach = 40 Price = 30 Total 100 The following audit firms were ranked 1st and 2nd based upon the scoring system. Dufresne & Associates CPA's total was 75 points Nowlen, Holt & Miner, PA's total was 70 points The Committee is recommending Dufresne & Associates for the Audit Firm for the CRA. The recommendation was based upon Dufresne & Associates scoring the highest overall total points for price, audit approach and experience in government audits. 3178 Dufresne & Associates also has experience in public financing and bonds issues which the CRA will be dealing with in the future. 3179 MEMO To: From: Date: Subject: CRA Board Douglas Hutchinson July 2, 2003 Sole Source Contract Design Guidelines and Boynton Beach Boulevard In past discussions with Legal Staff and the Members of the Board; it has been determined that it would be advantageous to incorporate the CRA Design Guidelines in the new Land Development Regulations (LDR) of the City of Boynton Beach and the Boynton Beach Boulevard District Redevelopment Plan. Staff has worked with the Consultants of the RMPK Group and legal council to draft the two scopes of services to be incorporated into a Sole Source contract. The contract has been presented to you for consideration as part of the July 8th Board meeting agenda. 3180 CONSULTANT AGREEMENT This is an Agreement entered into on the between: day of ,2003, by and BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY a local governmental agency (hereinafter referred to as "CRA"), with a business address of 639 East Ocean Avenue, Suite 107, Boynton Beach, Florida 33435, and THE RMPK GROUP, INC., a Florida corporation, (hereinafter referred to as ("Consultant"), with a business address of 1424 South Andrews Avenue,. Suite 200, Fort Lauderdale, Florida 33316. WI-IEREAS, the CITY OF BOYNTON BEACH pursuant to RFQ No. 065-2414-02/KR sought proposals for the Rewriting of the Land DeveloPment Regulations Services; and WHEREAS, the CITY OF BOYNTON BEACH entered into an Agreement dated September 17, 2001, with Consultant as a result of said RFQ; and WHEREAS, the CRA pursuant to its purchasing policy wishes to utihze the Agreement entered into between the CITY OF BOYNTON BEACH and Consultant as a sole source provider for Urban Design Guideline Development Services because the existing Scope of Services for the City's work will form the basis for the work to be completed for the CRA; and WI-IEREAS, as a related item to the rewriting of the Land Development Regulations Services and the existing City 20/20 Vision Plan, the CRA wishes, pursuant to its purchasing policy, to procure as a sole source from consultant services to develop a Boynton Beach Boulevard Corridor Plan; and Wl..t..EREAS, the CRA Board wishes to approve said scope of services for the development of Urban Design Guidelines and the Boynton Beach Boulevard Corridor Plan. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein contained and other good and valuable consideration, the receipt of which is hereby acknowledged, it is agreed herein between the parties hereto as follows: Section 1. Scope of Services and fees. The scope of services and fees to be paid to Consultant shall be as outlined in Exhibit "A", a copy attached hereto, incorporated into and made a part of this Agreement and the provisions identified in the City's RFQ No. 065-2414- 02/KR (copy attached hereto, incorporated into and made a part of this Agreement and marked as Exhibit "B"), and the Agreement between Consultant and the City of Boynton Beach (copy 3181 -1- attached hereto, incorporated into and made a part of this Agreement and marked as Exhibit "C") shall apply to this Agreement other than scope of Services and Fees as outlined in Exhibit "A". A second Scope of Services and fees is attached hereto as Exhibit "D" and is incorporated printed herein and made a part of this Agreement. All other provisions relating to this Second Scope of Services shall be as provided in Exhibits "B" and "C". Section 2. Terms. Except as otherwise specified herein, all the terms of the four documents identified above as Exhibit "A", "B", "C" and "D" are hereby incorporated herein and made a part hereof except when the words "City Commission" are used, CRA Board shall be substituted therefor, when the words "CITY OF BOYNTON BEACH" are used, CRA shall be substituted, therefor, when the word "City" is used, CRA shall be substituted therefor. Section 3. Notice. Notice to CRA shall be provided to: Douglas C. Hutchinson COMMUNITY REDEVELOPMENT AGENCY 639 East Ocean Avenue, Suite 107 Boynton Beach, Florida 33435 Notice to Consultant shall remain the same as in Section. 16 of the CITY OF BOYNTON BEACH Agreement. Section 4. Agreement. This Agreement may be executed in two (2) completely signed copies, each of which shall be deemed to be an original. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this day of ,2003. CRA THE RMPK GROUP, INC. By: By: CRA Chairman President CI~ Director (Corporate Seal) STATE OF ' · SS: COUNTY OF ' BEFORE ME, an officer duly authorized by law to administer oaths and take acknowled~m'nents, personally appeared as of THE RMPK GROUP, INC. and acknowledged under oath that he/she has executed the foregoing Agreement as the proper official of THE RMPK GROUP, INC. for the use and purposes mentioned herein and that the instrument is the act and deed of THE RMPK GROUP, INC. He/she is personally C:qDocuments and Settings\graya.NT-BOYNTONkl~cal Settings~rary Internet Files\OLK5\Consultant Agr~ment for Rewriting of Land Development Regulations Sendces.doc known to me or has produced as identification. IN wrINESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this ~ day of 2003. My Commission Expires: Notary Public, State of Florida at Large 3~83 C:kDocuments and Settings\graya. NT-BOYNTONkLocal Settings\Temporary lntemet Files\OLKSXConsultant Agreement for Rewriting of Land Development Regulations Services.doc RMPK GROUP May 9, 2003 Mr. Douglas Hutchinson Director Con~nunity Redevelopment Agency 639 B. Oc~u Avenue, Suite 107 Boynton Beach, FL 33435 Dear Mt. Hutchinson: Per your request, the following is our proposal for the development of Urbsn Design Guidelines £or the City o£Boynton Beach Community Redevelopment Agency: 3184 1016 Clemo~ St~eg Suite,*06 · Supit~r, FL, 33477 Ph: 561-745-2401 · FXJ 551-746-$350 · rmpk(~mpkiroup.omn Boynton Beach CRA A Proposal for Urban Design Guidelines I. PHASE ONE: ESTABLISH PROJECT OBJECTIVES AND APPROACH Objectives: To develop an approach for the CRA design review of the area. To establish a clear work plan for implementation of the approach In the first phase, we will work with the CRA to clarify objectives and identify issues to be addressed, and then develop a consensus of the approach. Tasks: 1.1.1 Review background information provided by client and the CRA,' (the CR.4 is the client) including ordinances, surveys and previous planning reports as well as physical neighborhood site visits. 1.2 Prepare for on-site work sessions. Conduct telephone interviews with CRA staff and Board members to gain an understanding of issues Prepare workshop materials as needed. Conduct on-site work sessions Preliminary meeting with client representatives, Preservation advocates and CRA staff, Board members and appropriate City Planning department staff and City Commission Strategy session with CRA 1.3 Products: · Workshop agendas Background papers on tLrban design districts Workshop materials Summ~vy paper of recommended strategy II. PHASE TWO: DEVEIJOP POLICY FRAMEWORK Objectives: To develop an image for the future character of the area that will serve as a policy base for design guidelines To develop an understanding of the functional fi:amework of the area that may influence the guidelines 3185 To develop an outline of regulations and incentives to be employed In this phase, we will work with the CRA to generate a design framework map to describe potential development and redevelopment areas, define existing features that contribute to the character of the area and outline the content of the design guidelines. An outline of a potential ordinances would also be produced, such that the scope of regulations and administrative process could be understood. Tasks: 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 Conduct workshop on district character and analysis Define key character-defining features of the area Develop an outline of design guidelines Develop outline of an ordinance Develop a framework analysis map Develop character sketches illustrating design goals and principles Present draft materials to CRA Revise materials based on client CRA comments. Conduct public workshop with the CRA and City Commission Products: Building-type / sub-districts defined Draft set of guideline sketches Coordination with LDR format CRA / Community Workshops IH. PHASE THREE: DEVELOP IMPLEMENTATION TOOLS Objectives: To produce the ordinance and related design guidelines that would be used. To see the program placed into service In this phase, we would produce the documents needed to implement the character management strategy. This essentially consists of writing an ordinance establishing the regulatory mechanism and defining the area to be included and producing the design guideline.~' Yelated to it. It will also include development of special review procedures or informational brochures, as appropriate. This would be developed in coordination with CRA staff, as appropriate. Tasks: 3.1 3.2 3.3 Conduct work session to expand on the guidelines outline and identify additional topics to be addressed. Develop three iterations of the design guidelines draft, incorporating CRA comments. Develop three iterations of the ordinance, incorporating CRA comments. 3186 Products: Final urban design district framework Final design guidelines sketches Final design guidelines text and dimensional criteria Document Preparation / CRA workshop Fee Proposal Phase I - Project Objectives $10,000.00 Phase II - Draft Guidelines $35,000.00 Phase III - Final guidelines $30,000.00 Total $75,000.00 3187 If this is satisfactory, please let us know and we will begin the preparation of the project. We look forward to working with you. Sincerely, Russell Moore Principal 3188 City of Boynton Beach 100 ~ .~oy~toa P. O. Boynto# B~acl~, Jrlorida FAX: ($~1) REQUEST FOR PROPOSA.!.~ FOR THE "~ZEWRIT~G OF LAND DEV'E~OpMI~ REGULA_TION~ FOR Tr~.~ C!,,,~ OF BOYNTON BEACH RFP # 065-2414-02/KR. Sealed REP's will be received in PROL"UR.~~ SERVICES, City of Boynton Beach, 100 E. Boynton Beach Bo~levm-d, or mail to P.O. Box 310, Boynton Beach, Florida 33425-0310 on or by: JULY 9. 2002. No Later Tbon~ 2:30 P.M. (LoeaiJ. T/me) RFP's will be opened in: PROCURE~ SERVICES-CITY HALL 2s°/fLOOR unless otherwise designat~l Ail proposals r~.~ived 'will be publicly opmaed and road aiouaL Proposals r~ceived after the assigned date an~ time will not be considered. The Procurement Services time stamp shall be conol~ive as to the ~meline-,.$ of ~;__;.-.g. The City of Boynton Beach is not respo~ble for the U.$. Mail or private couriers in regards to mail being delivored by a specified time so that a proposal can be considered. The City reserves the fight to ¢ormid~r proposals that have been determined by th~ City to be received late due to mishandling by the City az%r receipt of the proposa!:.and no award h~ he,ti made.' A Pr~-Submiff~l Conferc~w.~ is scheduled for JUNE 27. 200~ at 10:00A, M. (f-,oe~_! TLm_e}, to be held in-Bo:'rnton Beach City_ .Hn~L West Win=_. C~)nference. Room !C'. 100 E. Boynto, ' Beach Boulevard. B0_v~ton Beach. Florfdn~ to answer questions pertainm' g to this Request for Proposal. All proposers are highly recommended to att~ai this conference, as no additional m~etings will be sch~:luled with proposers to discuss this proj~L The issuance of a written add~adum is the only o~cial m~od whereby interpre.ra6on, clarification or additional information can be give, 3189 If any addcndum~s) are issued to this Rcquest for Proposal, the,City will attempt to ~ofify all prospective proposers who have secured same; however, it shall be the responsibility of each proposer, prior to submitting the response, to contac! the City Procurcmen! Services at (~61) 742-6~22 to demrv~e if any addend,~m(s) wer~ issued and to make ~y a&lendum scknowlcdgmncnts as part of their re~onse, , Acceptanc~ of any proposal is ~xprcssly cor~ditioned upon the consultant (or vendor if applicablc) and subconsultant(s) accepting all conditions of the specifications including responsibility for and complying in full with the duties of an cmploy~r under Sections 6, 7, 8, and 10 ofthc Florida Right To Know Law, Florida Statute Section 442. I06, I07, I08, 109, 116, and 118 for his employees at the work site. The subconsultant(s) agrees to protect and indemnify' the consultant from and ag,a,,~t any and all liability which may arise fl~m the subconsultant(s) failure to comply with any duty or portion of a duty of an __~r~ployer. The parties hereby stipulate that, as between them, the foregoing matters and material are important arut that any breach of thc terms o£ this provision is a mater/al breach of this agreemcnt. SCOPE OF WORK: The CRy of Boynton Beach fa seeking the services of st .qualified consultant to review, rewrite, and reorgaatv, e the exlsttug Lan.d Development Regulations focusing on a new approach, more redevelopment or/ented and user fl'/endly. Contact: CITY OF BOYNTON BEACH PROCUREIVIENT SERVICES 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 ($61) ~42-~22 -Karen Rlseley Office Hours: MONDAY - FRroA¥, 8:00 A.M. to 5:00 P.Af. 3190 REQ ST FOR PROPOSAL FOR THE .._RE T G OF LAND DEVELOPMENT REGULATION FOR THE.CiTY OF BOYNTQN BEACH Section 1 - Submittal Information The City of Boyaton Beach w/il receive responso~ until JULY 9, 2.00.2. at 2:30 ~/n Procurement Sere/acs located on the second floor of City Halt, 100 1~, Boynton Bench Bohlevard, to provide the City with profetm/onal services to implement the review, rewriting, and reorganization of the existing Land Development Regulations w/th a focus an a new approach, more redevelopment oriented and user fri~ndl¥. Any responses received after the above stated time and date will not be conxidered... It shall be tim sole responsibility of the proposer to have the/r response delivered to PrOcurement Servic~ for receipt on or bet'om thc above stated ~me and date. It ia recommended that responses b~ sent by an ovem/ght ah- courier service or some other meth_~l that an~atea proof of subm/ttal. Respons~ which arrive after tim above gat~ deadline az a result of delay by tho tm,il sere/ce sb~!l not be considered, ahall not be opened at the pttbl/c open/rig, and mangements shall be made 'for tl~/r return at the proposer's request and expeme. The City re, zerve~ the fight .to con~tder subinlttaiz that have bt~n detetm/ned by the City to be recdved late due ~olely to m/zhand//ng by the City after reco/pt of the reapoasz and pr/or to the award being made.- . These responaas w/Il be publicly opened and read aloud in Procurement S~Vice~ on thc d~ignated due date, J-OLY 9, 2002, at 2i30 P.M. (Local Tlm~). A.ll pmpose~ or ru'presentatives are invitaxi to b~ pr~ent. Procurement Sa. vices is located on the second floor of City Hall, 100 B. Boynton Beach Boulevard, Boynton Beach, Florida. A pre-submittal e.~nfer~rice will b~ held on JUNE` 2'/. 2002. at 10:00 A.M. (Loe_a._l.._Time) at Boynton Beach City Hall, I00 I/. Boynton Beach Boulevard in the '-WEST WING, CONYE~N~ .ROOM 'C' to answer qu~stionn p~!_n_i_,g to this Request for Proposal. All proposers are highly recommended to attend thia Conferen~, as no addit/o,.u! information will bg.' giwn over the phone and no addit/onal meetings will be scheduled with proposer~ to discuss the project, The iasuance of a written addendum is the .only official method where intatrretation, clarification or additional information caa be giwn. If any addendum(s) ar~ issued to this Request for Proposal, the city will attempt to notif~ all prospect/ye proposa-s who have secured same; however, it shall b~ the rt~monsibilitv of ~ch vro_voser, nrior subm/tting, the r~nuc, to contact the City lh~urement Sere/cea at ($61) 742-~22 to detain/nc if any addendUm(~) were issued and to make any addendum acknowledgements as part of ~cir respo~e. 3191 ~ne (Ii.original. so desf'_enated, and a minimum often fl0T co01es of the response shall be submitted in. one sealed package clearly marked on the outside "RFP_FOR THE REWRITING OF LAND DEV.. _LOPlVr~.~.NT REGULATIONS". and add~sed to: City of Boynton Beach, Procurctnent Sawices, P. O, Box 310, Boynton Beach, FL 33425-0310. Responses ~all clearly indicate thc lcsal_.2n__m~. ~ldress and teleVhone n,,mbgr of the proposer (firm, corporatior~ partnership or individual). Responses shall bo si~ned ~bove the ~_ed or vrimed n~'~_~ and title of the sisner. Thc sider shall have the author/v/to bind the proposer to the submitted response. Proposers must note their Federal LD, number on thdr subrn/ttaL G. Ail expenses for mak/ng respons~ to the City ar~ borne by the proposer. H+ A .~mple draft contract that 'the' City intends to execute with the succe-,~rful finn/s contained in the Request for Proposal for rcv/cw. Thc City reserves the r/ght to mod/fy the contract lance pr/or m execution. The scope of serv/ccs shall closely track the scope of work detailed in Section 2 of th/s Request for Proposal. Section 2 - Scope of Work "REWRITING OF LAND DEVELOPMENT REGULATIONS FOR ~ CITY OF BOYNTON BEACH" Background: The City of Boynton Beach is an establ/shed comm,,~ity of 60,389 people,located alon~ thc cast .coast of Palm Beach County. Flor/da. New development continues and redevelopmem efforts are beco,~ing a major focus. Thc current L~nd Development Re~lnfions were compiled in approx/mately 1978 and subscquenfly amended by the City Cornmlnaion as ne~essary or required by state growth management regulations. The Land Development Regulations ar~ part of the City's overall Code of Ord/nance~ and consists of 14 chapters. The regulaWry content is oriented towarda conventional "suburban" type development patterns. The Zoning chap~ follows a traditional pyram/d type format. Scope of Services: The City is seeldng the aery/cea of a qualified consultant to review, mwritc, and reorg~nlze thc exht~g.. Land Development Regulations focusing on a new approach, moro redevelopment orient~ and user friendly. The process of revering the Laud Development R. egulslions w/Il focus on three (3) major god. L Sub,tanttvt Gaak · Offer a range of housing options , Maintain existing character of established ncighborhood$ 3192 · Facilitate redevelopment and In/ill development, partioularly in the Community Redevelopmen~ Area (CRA) . Mainta/n consist~oy wi~h recommendations in the Commun/ty R~developmcnt P/an, Vision 20/20 Plan, Hc~ o£Boynton Study, and the U.S. 1 Corr/dor Study · Impl~a~t and ma/nrain consistency w/th the adopted Comprehensive Plan · Maintain consi,tc, ncy w/th the new En~in~ring Standa~ Manual ml ' · Me~ ~¢ rumum r~rernenta o£ Flor/da Stam~es, 'Chapter 163, regard/ng Land Dev¢lopmen~ ReSule~/ons · · '¥acilius~e mixed use development · Address oppomm,_'t/e~ for/ncreased densit/es, panicularly in the CR~ · Encour~e new urban/sm alternatives to oonven~/onal ntburban forms of development · Refine the cun'¢nt suburban regulations to a~hieve improved commun/ty d~i~ · Inco~o~e "Best Development Practices" oft. he $~.am Department o£Commun/ty A.ffaim · Rcv/s~ defin/tion~ as appropr/ate 2. P~o¢~s~ Goals · Prcd/ctable - $irni/ar c/rcmnstances should produce similar results · Undcretendable- C-en~I public should be able to comprehend the code · F. aforceable - F. asil¥ enforceablc by the City's admtnim~on Provide more oppornmittee for ~dm!~.~muive approval of development plans Fo:~ar Goals · /ncreasc the use of graphics, charts and tables in place of voluminous text · Sp~illically include a readable Zoning U~ table l~lim/nate redundancy, duplication ofproc~ur~s, and inter~__~/ncon~il~.enciea * Increase uaability of the document by clearly identii~fing/nformat/on and its location · Provide a consistent cross-reference mcr. hod Deliversbles: It is expected thax thc emi product will, at a minimum, prc;duce the following items or procedural elements: Dnu-2 Land Development Regu]ar/on document to include one (I) original, ~o dcaigrmted, and 15 copies, whioh will be reproducible and ava/lable as a bound documeot and/n an acc~tab'le digital format. Graphic display and ~xeoutlv¢ summary to describe the proposed reiulaiioms, particularly the conu'art or comparison w/th current regulations. Oraph/c display may/uclude cJmarts, tables, or drawings suitable for an overhead projector or Powerpo/nt prementat/on. A public review and ir, put process to !~elude publ/c workshops and meet/ug$/n add/fiou to {he statutory rev/ew and approval process, Presezl~atiou of ali dra/t informat/on to the follow/n8 Boards or Committees: a. Technical Advisory Corem/tree (TAC) - One (1) meet/hi b, Strat~ic Ini~a~ve 2.10 Team - One (1) memfiug c, Comm-.{ty RedeveloPment Agency (CRA)- Min/mum of two (2) meet/ugs 3193 $ d. Planning and Development Board - Mi,lruum of two (2) meetings Presentation at City Commission workshop meeting- M!~'-"~um of one (1)meeting Att~lance and presentation at all adoption public hearings before the City Commission -Minimum of two (2) meetings. It is noted tha~ all work products resulting from this project will be the exclusive property of the City of Boynton Beach. Budget and Timetable: The budset for the Rewriting of the Land Development Regulat/ona is a fixed fe~ ors 70,000.00_; The contract period shall not exceed twelve (12) mOntl~ from a formal not/cc to proceed. · The awarded c~nsulta~t will be required to pwvide written status reports on thc 30" of each month for the period of the contract. City Staff: The consultant will coordinstc all woffi with ~us!s Galav, Prin~pal planner at (56i) 742= 6260, p_~..nn~Lnn_ and Zonln~ Division, Department of Develoum'eni, wen will be the Project Manager for ,.._h_is contr~t. The- City a~tome¥ will conduct` the-legnl review of the. draft Land Development Regulatio~ produced by the consultant under this contract. Documents: The following documents will be made available m the consultant for review in hardcopy format, ,m~ess otherwise noted. To review hardcopy fon'mtt doc~_,~entS, consultant will make arrangements through Lusia Oalav, Pgncipal Pl_,_~,er az (561)_7~2_-.6_26~- Existing Land Development Regttlations - Available on th~ City's web site · Comprehensive Plan - Available on the City's web site Community Redevelopment Plan - Original Plan Visions 20/20 Redevelopment Plan · U.S. 1 Corridor Community Redevelopment Plan Heart of Boynton Comm,,-ity l~-devclopment Plan - Available on the City's web site in PDF format · Dra~ Engin~ring Standards Manual · Zoning Map - Available on City's web site trader GIg , "'Puturc Land Use Map - Available on City's web site under (}IS Submittal Requirements: All proposal sh~!l inclUde, but are not necessarily iimked to the following: , A na.,v~vc describing the technical approach to achieving all three (3) goals as delineated in Section 2-.Scow of Services · A detailed I/st oft~_,,k_* required to achieve all goals · A projected schedule pertaining to each ofth~ listed tasks 3194 6 2. Key cr~terf~ us~l in the ev~u~t~on pro~s for each propo~ ~r~: a. Background and training of the respondent b. Evidence of previous wbrk on ~milar projects c. Ability to ¢ompIcte the project within a specified time I~arne d. Quality of references e, Prox/m/W to City to facilitate opt/mat coord/n~on with staff The City will provide an interview panel which will include City staff representative~ f'om applicable advisory boards. The panel will interview the top ranking respondents and recommend tho preferred firm to the City Commission. Staff and Company rcv/cws will be conducted pursuant to the provisions of the $,m,~hine Law and F.S. 2~7.055, known as the "Consultants Competitive Negotiations Act", C. The following items arc attached and must be completed and submitted w/th any response in order to have a valid submittal. They are: 1. Proposer Acknowledgement 2. Addendum(s) 3. Statement ofProposor's Qualiflcat/ons. 4~ Anti-Kickback 2, r~davit $. Non-colludon A~davit of Primo Proposer 6. M. inor/ty Owned Bus.ess St~teme~a~ 7. Coz~m~tio~ of a Drug Fr~ Workplac~ -8:, Sohe~lule o£Subc0nsultants 9. St~tem~l! o£No Proposal (~ epplicab]e) Each entity, by Submission of a response, acknowledges that in the event of any legal aotion challenging the award oftlm project, damages, if any, shall be Ihnited to the a~tual cost oft. he preparation of the RFP. Each respondent is deemed to have knowledge of all applicable federal, state and Iooal laws, rules, ordinances and rcgulatio~ of all authorities having jurisdiction over all aapccts of the proj~t. 3195 GENERAL CONDITIONS FOR PROPOSERS FAMU,~ WITH LAWS: The proposer is assumed to bc familiar with all Federal, State and Local laws, ordinances, ml~ and regulations that in any manner affect the equipment. It~orancc on the par~ of the proposer will in no way r~lieve them fi.om r~sponsibility. pROPOSAL FORMS: The proposer will submit a proposal on thc forms provided. All proposal pricas, amounts and ~scriptive information mu,st be legibly entered. The proposer must state thc pric~ and the time of delivery for which th~ propose to deliver the equipment or service r~tuested. The Proposer IS required to bc licensed to do business as an individual, partnership or corporation in thc Stale of 171orida- Ail fo~s must be executed and submitted in the envelope (~enerally "yellow") provided by the City for easy identification, The RFP submittal envelope is provided in ~a~h RFP package and is attached to th~ "Statement of No Proposal" form. The face of the envelope shall contain thc company's name and addr~s, RFP rifle, number, RFP date and time. When thc proposal submitted is !~r tb.~, the envelope provided, inser~ r~luested information and material into a large envelope, ~x the RFP envelope to the outside .ami fill in all requested information. Proposals not submitted on 'attached forms may be rejected. All proposals arc subject to the conditions specified h~rein, Those which do not comply w/th thc~e conditions ar~ subject to r~jection- EXI~ION OF PROPOSAL: Proposal must contain a manual signature of an authorized representative in the space provided on all ~davits and proposal sheets. NO PROPOSAL: If not submitting a proposal, respond by retu~._ing one copy of' the ,~STATHMKNT OF NO PROPOSAL" in the envelope provided (~e~dly "yellow"), and explain the reason by indicating one of the reasons Iisl~d or in the space provided, Rq~ated failure to quote without sufficient justification shall be cause for removal of the supplier's name from th~ mailing list. NOTI/: To qualify as a respondent, propo.~r must 'submit a "NO PROPOSAL" and it must be received no later than thc stated R17P receiving date and hour. ~ OPIiNIN/~: Shall be public, on the da~c as specified on the RFP form. It is the proposer's responsibility to assure that the proposal is delivered at the proper time and place prior to the RFP opening, Th~ City of Boynton Beach is not r~ponsiblc for the U.S. Mail or,private couriers' i~ regards to mail being cl~livcred by a specified time so tha~ a proposal can bc considered. Proposal/which for any ra/go'n a/~'~dt so ~leliveted, vail not be cbnsidcred. The City i'c/m~ the ' fight to ..consider pwposal that I~ave been d~/ermlned by the City to be r~ce. ived late duc to mishandling b); the City after receipt of the proposal and no award has be~a made. Oil~ by telegram or tdlcphone ar~ not acceptable, .tU. GHT TO I~]'SCT PROPOSAL: Right is r~erved to reject any or all proposals and to waiw technical ~,rrors, or to accept any proposals that are in part deemed as thc b~t responsiblc proposer which reprcscn~ the most advantagenus proposal to the City. In detcrrainm' g thc "most advantageous proposal", price, quantifiable factors, and other factors are considered, 3196 RIGHTS OF THB C~y; The City expre,sdy reserves the fight to: Waive aa an informalitT, minor deviations from ~pecifications at a lower pric&thm the beat responsible proposer meeting all aspects of the specifications ami cor~ider it, if it is determined that total cost is lower and the overall function ia improved or not impairS; Waive any defect, irregularity or informality/n any proposal or RFP procedure; C. Reject or cancel any or all proposal.s; D, Rei~ue Request.For Proposal Invitation; B. Bxtend the RIP opening time and date; F. Procure any item by other means; Cot~ider and accept an alternate proposal as provided herein when most advantageous to the City. · .' ~ Factors to be considered in 4eterml.l.g whether the standard of respomibillty has been met include whether a prospective proposer has: A. Avdhble the appropriate fiuaucial, mater/al, equipment, facility and personnel resources and expert/se, or the abil/ty to obtain them, necessary W /nd/cate its capability to megt al/ oontracmal requirements; B. A satisfactory record of performances; C,. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and thc City of Boynton Beach; E. Supplied all necessary information in connection with the inqu/ry concernl,i respons4bility. INFORMATION AND DESCRIPTIVE LrFERA ..TURE: Proposers mtmt furnish all information requested in the spaces provided on the proposal form. Further, aa may be specified elsewhere, each proposer must submit for evaluation out. s, sketches, and descriptive literature and techn/cal speciflc/~on~ covering the products offered. Reference to literature submitted with a previo~ proposal or on file with the buyer will not satisfy this provi~ion. ncrE~ATION~: Any questions concerning cond/tiom and specifications should be directed to this office in ,aw/ting no later than ten (10) days prior to the RFP opening. Inqu/.ries must reference the date by which the RFP is to b.e received. CON'FLICT OF INTBRBST: The award hereunder is subject to all conflict of interest provi~ions of the City of Boynton Beach, Palm Beach County, of the State of Florida. 3197 I0 .. SUBCONSULTANT--~: If a proposer subcontracts any portion of a Contract for any reaion, they " must state the name and address of the subconsultant and the name of the person to be contacted on the attached "$ch~ule of Subconsultants". The City of Boynton Beach reserves the fight tn accept or reject any or all proposals wherein a ~uboonsultant is named and to make the award to .the proposer, who, in the opinion of the City, will be in thc best interest of and/or most advantageous to the City, The City also rcscrws the right tn reject the.p, roposal of any proposer if the proposal names a subconsultant who has previously fa/lcd in the proper performance of an award or failed to deliver on ti~e Contracts of a similar nature, or who is not in a position to perform properly under this award, The City reserves all rights in order to make a det~nination as to the foregoing. ~ From time to time, the City may issue an addenda_m__ to change the intent or to clarify the me;,,ing of the Contract doc:,,~ents. Since all addenda are av. ailablc to proposers at the Office of Procuremmt Services, it is each proposer's responsibility to check with the issui,~.~ office and immediately secure all addenda before submitting proposals. It is the usual practice for the City to mail an addendum to known proposers, but it cannot be guaranteed that all proposers will receive ALL addendum(s) in this m~.~er. Bach proposer ,~,,,11 acknowledge receipt of ALL addenda by notation on the proposal, ESCALATOR CLAUSB: Any proposal which is submitted subject to an escalator clause will be . -l~--Incorporation in a proposal of exceptions to any portion(s), of the Contract documents may invalidate the proposal. Bxceptions to the Technical and Special Provisions shall be clearly and specifically noted in the proposcr's ? on a separate sheet mgked t,,EXcEPTION$ TO THE SPECIHCATIONS" and this sheet shall be attached to the proposal. The use of propos~r's standard forms, or_the, inclusion._of_man::~cturer's .printed documents shall not be consu'ued as constituting an exception within the intent of the Contract. documents. NONCONFORMAN~B TO CONTRACT CONDITIONS: Items may be tested for' C°mpliance ~ith Specifications under the direction of appropriate teatiug laboratories. Thc data deriwd fi'om any tests'for Compliance with speciflcalions are 'public records and open to examination thc, rote in accordance with Chapter 119, Florida Statutes, 1971. Items delivered not Conforming to ' spccitications may be rejected and returned at vendor's expense, These items and items not delivered aa per delivery date in the ~ and or Purchase Order may result in thc proposer being found in default in which event any and all reprocurement Costs may be charged against the defaul, tdi ConWactor. Any violat/on of these st/pulations may also result in the supplier's ,,,me being removed ~om the City of Boynton Beach's vendor mailing Hat. ~ In case of any doubt or difference of opin/on aa to the items to be furnished her~uader, the decision of the City Manager shall be final and bin4i,~g on both parties. 3198 11 ANTITRUST CAU$E OF ACTIO]~: In subrn/tting a proposal to file City of Boynton Beach, the proposer offers and a~ees that if tho proposal is accepted, tho proposer w/Il convey, sell, assign or tr~_ r~,~fer to thc City of Boynton Beach all rit/iits, title and intcr~t in and to ali cause~ of action · it may now or herea/ter acquire under the ant/trust laws of the Unit~ States and State o£Florida for price fixing relating to the particular commod/fie~ or services plirchased or acquired by thc City of Boyriton Beach. At the City of Boynton Beach's d/scrction, such assignment shall be made and become effective at the time thc purchas/nt agency tender~ final payment to the proposer. GOVE~ALRESTRICTIONS: In the event any govem__mental restr/ction~ may be imposed which would necessitate altcrar/on of the mater/al, quality, worhnand~ip or performance of the iten~ offered on ~i~is proposal prior to the/r delivery, it shall be the responsibility of thc success/hl proposer to notify the City at once, indicain~/n a letter the specific regulation which required an alteration. The City reserves the r/ght to accept any such aRcrat/ons, inclucl/ni/any price adjustmems occasion~ thereby, or to canceI the Conu'act at no expcase to the City. , LEGAL REO~NrI'$: Federal, State, County, and City laws, ordinances, rules, and re~!~t/ons that/n any m~,~er affect thc items covered herein apply. Lack of knowledge by thc proposer will/n no way be a cause for reHef~om responsibility. ON PUBLIC ENTITY CRIb, S - All Request for Proposal/nv/tat/ohs aa defined b~' Section 2g7.012(11), Flor/da Statutes, requests for proposals as defined by Sect/on 287.012(16], Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall oorRaiu a statement informing per.ns o£the provisions o£pamgraph (2)(a) of SeCtion 287.133, Florida statute, which reads as follows: "A person or affiliate who: has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract or provide any gocats or services tn a public entity, may not submit a proposal on a contract with a public entity £or thc construction or repair of a public bull_Sing or public work, may not submit pwposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in cxc~s of the threshold amount provided in Section 297.017, for CATEGORY' TWO/'or a period of 36 months/rom the date of being placed on the convicted vendor list". ADVERTL~ING.-, In submitting a proposal, the proposer a/tees not to use the results therefi'om a~ a part o£ any commerdal advcrt/sinl/. Violation of tiffs silpuhtion may be subject to act/on covered Under ?NONCONFORMANCE TO CONTRACT CONDITIONS". ASSIGn: Any Purchase Order issued pursuant to tMs RFP invitation and thc monies which may become duc hereunder are not assignable except with the prior written approval o£the City. 3199 12 ~ Thd supplier hold and save the Ci~ of Boynton Beach, Florida its officer~, volunteers and employees harmlcs,s from liability of any kind in the p~rformanc¢ of Contract. · pL~..CHASINO AGI~.~NT$ WITH OT!-rR-R C)OVERNI~. ~.NT AOI3NCIES: This RFP rosy be ~xpanded to include other governmental agencies. ~ some cases, Coop=,~ive purch~ Agreement cxis~ or an Interlocal Agreement for joint purchasin~ exis~ be~e~n fine City of Boyumn B=ach and the other public agency. All proposers submilgng a response to this Requ=st for Proposal Invitation agre~ that such r~spouse also conslitutes a proposal to ALL POLITICAL SUBDMSIONS OF PALM BEACH COUNTY, FLORIDA, and the Palm Beach County School Board, ~der t/~ same conditions, for the same pric~(s) and the same effective period as this RgP. This al~reernent in no way resUicm or interferes with the righ! of ANY POLITICAL SUBDMSION OF PALM BEACH COU1Vry, FLORIDA, and tho Palm B.e~h County School Board, to r~.propose any or all items, It is hereby m~d~_ a pan of this Reque~ for Proposal I. uvitaIion that the submission of any proposal in response to this advertised request constitutes a proposal made under the same conditions, for the same Contracrprice, and for the same ~ective period as this RFP, to the PALM BEACH COUNTY SCHOOL BOARD. AWARD OF CONTRACT: The low monetary proposal will ~ in all cases be awarded thc ConWac~ or Purchase Order. Comracm or Purchase Orders will be awarded by the CiD' to the best ru~ponsible proposer whose proposal r~'pres~ts ~h_e'most a~i. van.,m?,eo~us_p~?o,._~l__~ _th_e_fi~tyl _a.... ,,,,~ ,.,.,h,,,- ~etol~,s_cons/dm-ed._Nmalumion_nl_p~oposam-valLu~-mau~-oaa'm-ui~u · ' - *"'"~ -'"'"~-" .... · ' ' d =valuation factors and smudards heretofore set forth. Tho C~ty reserves the nghi to re~ect any an all proposals and to waive technical ennrs as heretofore set froth. In the ev6nt of a Court challenge to an sward by any proposer, 4.sm_..-ges, if any, resulthlg fi-om an improper award ~mll be limited to setual proposal preparation ..~.,sm {~¢urred by _th._e c.l~..e~.._..l~..p.~ser. In .no, will the award b~'made until all neCeSSLTM/n-vestiga~0~-liag~ be~n made rote me re,~o~mu~ o'f th~ proposer and the City is salisfied that the bes~ responsible proposer is qualified to do ~ ' workand has the necessary orlp~zmion, oapiml and equipment to carry-otU the required work LICI~T_ .~E AND PERMITS: It shall be the resporia~ili~ of the succ~,sful proposer to ob.~i- all lic~mses and parrai~s, i~ required, ~ complete this service at no additional cosl to the City. City Permit Fees relating to City projec~ are waived. Licenses and permits shall be r~adily available for review by the Deputy D/rector of Financial Services and City Inspector~. ~OMP[:~C~. WITH OCCUPATIONAL ~AFETY ~.AND HEALTH: Proposer cerlifles thai all material, equipment, etc.,' contained in this RFP meem all O.S.H.A. requirements. Proposer filrther certifies that ii' awarded as the successful proposer, and the maIerial ~quipmen~, etc. deliwred is subs~uen~ly found to be deficient in any O.$.H.A. requirement in effec~ on daIe of deliver, all costs necessm'y ~o bring the ma~rials, equipment, elc,, into compliance with the aforem~fioned req~ents shall be borne by the proposer, Proposer certifies ~ all ~,mgloyeet, subconaultants, agenm, etc, shall comply with ali 0.$,H.A, and StaIe r~gulafiom and requiremenm. QUESTIONS: A~y question~ r¢laIive ~o any i~(s) or portion of tl~i~ I~P or P, eques~ for Proposal Tnvimtion should be directed to: Lusla Gslav, Principal Pis-net ~_~1) ~!_annln_~ and Zoniua Division. Department of Developmen~ -I, SPECIAL CONDITIONS FOR PROPOSERS The City by wr/tten notice, may terminate in w~le or ~ p~ my Con~t ~~ ~om ~e ~o~ when ~ch ~fi~n is ~ ~e ~ ~t~t of ~ Ci~. If the ~~s) ~ ~o t~t~ ~ CiW she!! be li~le For o~y pa~t ~r se~ces ~r~ p~or ~ ~e effe~ve da~ ofte~n~. S~c~ re~e~ ~ be ~t~ret~ ~ ~l~e 0os~ of it.s ~y de~v~ed pl~ r~on~le ~s~ of~ly ~o~ ~ of delve. 2. It shall be the responsibility of the success/hl proposer to maintaia workers' compensation insurance, property damage, liab/lity in,urance and vehicular liability insurance, during the · .time any o£h/s personnel are. working on City of BoynWn Beach property. ~ any other cause shall be the re~_ omfoilitv of the vendor.until _,tach time as the. i_t~.~ _work ho-, been accevted by the Ci _ty, The vendor shall flu'nish the City with a certificate of insurance after award has bec'n made prior to the start of any work on City property. Said insured companies must be aulhotizcd to do business in the State of Florida and the City will not accept any company _t.h~t h~ a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. 3. The City of Boynton Beach reserves the right, before awardin$, the COntract to require a · .-proposer_to_attbmii such evidence o£ qualifications as it may deem necessary, and may consider any evidence available to it of the financial, tec.~.,,;¢al"mid'-other Cl, S!ifleations and abilities .of a proposer, including, past performance (experience) with the City in making the award in the best interest of the City. The successful proposer sb~!! at all times ~uard fi'om damage or loss of property of the City or of other vendors or Contractors and shall replace repair any loss or damage unless such hn. been proven to have bcen catuscd by the City, othcr vendors or Contractors. The City may withl~old payment or make such deductions as it may deem necessary to insure rdmbursoment/'or loss or damage to property through negligence of the success/hi proposer or Ids agenL PAGE TO BE $UBMTI'TED ALONG WITH PROPOSAL 14 of Boynton 'Risk Ma#agemen: Division INs~CE ~ORY FO~ ~ ~o Ci~ ofBo~a BU~ ~ ~o~1 ~ ~ ~t~' ~~ co~ ~8 ~~ cov~g~ u~n ~l~n afar.) ~ fo~o~ a a ~ of ~ of ~ r~uk~ by ~a ~: ~O~i ~ ~t a not ~ ~d~v~ . Co~rcisl Oen~'al Liability Owu~ & Conu'~tor~s Protective (OEP) Liquor Liabiliw prof~ai Ltabi~ l~mploy~'s & Omcm. a Pollution Liability Automobtl~ Liability Any Aura All Owned Autos ,~:h~luled Autos ~ Autos Non-Own~ Autos PIP Buia Liability A~y Auto Penonal & Adv. Injury lr~r= Ihx~Se (~Y on~ flr~) ~ ~xp~ (~ S 1,000,000.00 S l,O00,O00;O0 S 1,000,000.00 S 1,000,000,00 S S $,0o0,00 C~slaed iingl~ Liudt ' S ~ Itgu~ (p~r socialS)' t~ I~ Propen~ Dsma~ If Aura Only, ~ Aoaid~t S 1,000,000,00 ~ ~ Aura Ouly S 100,000,00 F~h.A~id~ $1,000,000.00 $ l,OOO,O00.O0 A~ ~o be Dis~a~ Poltoy Li~it $ ~00,000.00 p~peny Hcmeow~ l~voc~le Permit Build~s Risk INs u p~i,l c,~M:)v l~ oKY FOI~ ~ $ 3O0,0OO.OO P. svls~d ! 0/1001 CONS ULTANT AGREEME/TI' FOR REWRITING OF LAND DEVELOPMENT REGULATIONS FOR THE CITY OF BOYNTON BEACH THIS AGREEMENT is en:ered into between the City of Boynt0n a~ ~he C~ty, ~d .~HE ~PK G~O~r~ ~ er I, PROYECT DESIGNATION. ~e Co~ult~t se~ces in co~tion with me project desi~g~ - to ...... ~ o ~o ton Bea~, 2. SCOPE OF SERVICES Co~ult , , A a~ched hereto, includi o ,~ ..... :[~ ~.~o~ ~e se~ccs, ~d~fied on ~bit 3. T~ FOR PE~O~cE. Work ~d~ ~s con,ct ~all e~ce upon ~c ~g of ~en notice by ~e Ci~ to ~e Cons~t ~ p~d. Co~l~t sh~l P~o~ ~d provide ~1 work product r~r~ P~t to ~s a~mmt by ~elve (12) month, - ~ ~ by the Ci~. PA~E~. ~e Co~uI~t s~l be p~d by ~c CiW for completed wo~ ~d for ~ic~ mnde~ ~d~ ~s a~ement ~ follo~: a. Pa~ for ~e work pro,dod by Co~u/~t ~ be m~e ~ pm~ on E~bi~ '~" a~hed hereto, pm~d~ ~ ~e tot~ ~o~ ofpa~eat W C~~t ~1 ~t ~cc~ $ 70,000.0P witho~ expos ' · · wn~.mo~fica~on of~c ~cnt si~ by ~e Ci~. b. ~e Cons~t~t may submi~ vouch~ m ~e OW once p~ mon~ d~g ~e pm~s of · e work for p~ pa~ for pmj~ ~mplet~ ~ ~te. Su~ vouch~ ~II be ehcck~ by ~he Ciw, ~d Upon appmv~ ~e~ pa~ent ~H be ~ to ~c C~l~t ~ ~c ~o~t approved. Final pa~ent of~y b~e due ~ Co~t of~e to~ ~n~t p~ ~ ~I be m~e ~omptty upon it~ ~cc~~t ~d v~fica~on by ~e ~ ~cr ~e comple~on of ~e work under ~is a~eement ~d i~ acccp~cc by ~c CiW. Pa~ ~ pro~d~ in ~s ~cefion ~1 be ~1 ~mpen~ag0n ~r wo~ p~o~, se~ic~ mnd~ed ~d for ~1 mateH~Is, s~plics, ~uipmcnt ~d compl~e ~e work. ~e Consul~ant's r~or~ and ~counts p~g available for inspection by r~resenta~ves of the Ci~ ~d St~ for a p~od of t~ (3) years a~er final pa~nts. Copies shall be ~de OWNERSHIP AND USE OF DOCUMENTS..All documents, drawings~ specifications and otl~¢r naaterials produced by the Consultant in connection with the services rendered under this agreeme~t shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors, COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated by this sen'ice agreement, faithfully observe and comply with ~ll federal, state and local laws, ordinance~ and regulations that are applicable to the services to be rendered under this agreement. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any per, ion thereof, including attorneys fees 'and costs, arising from i~ury or death to per~ons, including injuries, sickness, disease or de~.h to Consultant's own employees, or damage to property occasioned by a negligent act, omission or failure of the Consultant. INSURANCE. It shall be the responsibility of th~ successful proposer to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the duration of this contract Th~ Consultant shalI secure and maintain in force throughout the duration of this eontrae! comprehensive general and automobile liability insurance with a minimum coverage of $ 1,000,000 per occurrence and $ 1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property c~e and professional liabiIity insurance in the amount of $ 1,000.000. The Consul~an~ shall secure and maintain in force'throughout the duration oft.his contract Worker's Compensation insurance of Statutory limits. Said general liability policy shall name ~he City of Boyntnn Beach ~ an additional named insured and shall include a provision prohibiting canc~Ilafion of said po/icy except upon thirty (30) days prior written notice to the City. Loss by fire .or. ~y other cause shall be the resp_ onsi_bilitv of the ven,~,~r until such _time as _the items md/or work b~n been accepted by the CiW~ The vendor shall furnish the City with a cert/ficate of insurance a~er award has been made prior to the start of any work on CitY property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has ~. rating loss than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. /'N'DEPENDENT CONTRACTOR. The Consultant and the City agree that th~ Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing ig this agreement shall be considered to create the relationship of employer and employee'' 'between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting .federal income tax or social security or for contributing to the state industrial insurance progrnm, otherwise assuming the duties of an empIoyer with respect to Consultant, or any employee of Consultant. 10. COVSNANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not .... employed or retained any company or person, other than a bonafide employee working solely for the Consultant, tO solicit or secure this contract, and that he has not. paid or agreed, to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee. commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the r/sbt to annul tk/s contract without liability or, /n its discretion to deduct from the contract pr/ce or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee, ! 1. DISCRLMINATION PROHIBITED. The Consultant, with regard to the work performed by it under this agreement, w/II not discriminate on the grounds of mcr, color, nations/or/g/n, religion, creed, age, sex or the presence of any physical or sensory hand/cap in the select/on · and retention of employees or procurement of mater/als or supplies, 12. ASSIGNMENT. The ConsuItant shall not sublet or assign any of thc aery/cea covered by this agreement without thc expre~ wrltt~ consent o£the City. 13. NON-WA~Vt~R. 'Wa/ver by the City o£ any larovidon o£ this agreement or anY t/me I/m/tat/on prov'/ded for/n this agreement shall not constitute a waiver of any other 14. TERM[NATION. a. The City reserves the r/sbt to terminate this agreement at any time by giv/ng ten (I0) days wr/tten notice to the ConsuItant. b. rn.-thc_cvent of. the death of a-memb, er,_.partncr or officer_o£the Con'sulmnt' or any ofit~ supervisory personnel assigned to thc project, the surviving members of the Consultant hereby agree to complete the work under thc terms ofthls agreement, ifmqaested to do so by Ge City. This section shal! not be a ~ar to reneger/at/ohs of this agreement betw¢~ surv/ving members otthe Consultant and thc City, i£the City so chooses. DISPUTES. Any dispute ar/sing out of the terms or condit/ons o£ this agreement shall be adjudicated w/thin the courts o£ Flor/da. Further, th/s agreement shall be construed under Flor/da Law. 15, NOTICES. Notices to the City o£Boyntnn Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 At-tn: Lusia Oalav, Pr/nc/pal Planner Notices to Consultant shall be sent to the following address: The RMPI< Group, Inc. I 519 Main Street garasota, FL 34236 Attn: Russell G. Moore l 7. INTEGKATED AGREEMENT. 'This agreement, together with attachments or addenda, represents the entire and integrated agreement between thc City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Consultant. DATED this CITY OF BOY/qTON BEACH lVfayor .......................... (Corporate.Seal) Attest/Authenticated.: Secretary Rev, 1/22/91 CA-4 PROJECT TITLE: BOYNTON BEACH BOULEVARD CORRIDOR PLAN SCOPE OF SERVICES R_M~K Group ("RMPK") willProvide professional services to the City of Boynton Beach Community Redevelopment Agency ("CRA") for the preparation of the Boynton Beach Boulevard Corridor Plan. The following services will be provided: 1.2 Work Task 1.0 Inventory .1 Review Existing Documents and Studies Description: This task will include the review of all pe~nent studies and documents prepared by the City, State or Regional agencies and other consultants. Each of the documents will be reviewed with regard to any base data, which may be useful in the preparation of maps, analysis and planning strategies. Most importantly, this phase will include a review of existing redevelopment documents and a search to determine changes to these original databases. The documents to be reviewed may include, but will not be limited to the following: · Heart of Boynton Plan · 20/20 Vision Plan · Ocean District Plan · Federal Highway Corridor Plan · City and County Comprehensive Plans City Codes and Ordinances · City Design Standards and Land Development Regulations · Stormwater Studies · City Zoning · State/County Transportation Plans · Economic Studies and Programs · Demographic Changes · Capital Improvement Plans · Budgets Site Inventory a. This task will include the inventory of the planning characteristics of the project site. A physical conditions base map will be prepared which delineates existing elements and the location of each element on the site. b. The existing conditions inventory will include the preparation of a base map and a series of inventory maps. Sounds like above The mapping will be prepared using existing and available CAD / GIS mapping information. Mapping will be prepared at a scale that allows the base maps to be enlarged for the preparation of physical alternatives and the development of the preferred plan. Reproducible originals will be made available to the CRA. The specific items of the inventory will include, but will not be limited to: Existing land use · Future land use · Land ownership · Land values · Development proposais · Zoning · Utilities · Parking · Circulation · Urban design elements 2.3 Public Involvement - Issues and Concerns a. The Consultant will contact an~or meet with the following interested groups The purpose of these meetings will be to develop a database of their key issues surrounding the project. · · FDOT, SFWMD, Chamber of Commerce, CRA Board, P & D Board, Schools, Business Owners, Property Owners, Neighborhoods, etc. Work Task 3.0 3.1 Site Analysis a. bo Analysis The site analysis will utilize the existing conditions inventory to evaluate the physical characteristics of the CRA area and adjacent lands. The analysis will evaluate the existing conditions issues and will identify critical areas of concern as they relate to existing CRA areas. The site analysis will address the following issues: URBAN DESIGN · Pedestrian circulation patterns · Directional and identity signage · Downtown design theme character · Existing public-open space · Existing landscape · Visual conditions · Existing R.O.W. design · Existing building setback design · Traffic circulation · Service access · Parking location and quantity · Lighting conditions · Paving conditions · Drainage conditions · Utilities constraints · Building facade conditions · Vacant land opportunities LAND · · · · · · USE/CIRCULATION Compatibility Viable redevelopment sites Opportunities and constraints Vacant land Traffic hazard areas Demographics 3.2 see 2.3 above Work Task 4.0 - Concept Plan 4.1 Conceptual Physical Plan a. The consultant team will then prepare conceptual land use and urban design framework plan. The plan will delineate the following elements: · Land use areas · Urban design criteria · Auto circulation routes · Pedestrian circulation routes · Pedestrian plaza areas and urban open space · Parking areas · Key infrastructure improvements · Key land use project areas 4.2 Conceptual Physical Plan Review a. The concept plan will be reviewed and refined by the CRA staff and CRA Board in a workshop setting. Work Task #5 - Final Redevelopment Plan 5.1 Final Physical Land Use Plan ., a. Future land use designations b. Parking and circulation designations c. Urban Design Criteria d. Urban open space designations e. Community services plan f. Infrastructure plan g. Perspective drawings of planned improvements 5.2 Implementation Plan a. Description of possible public and private projects. b. part of the inventory 5.3 c. Cost estimates d. LDR and Zoning recommendations Final Presentation to CRA Board 5.4 Documentation a. Preparation of Final Plan Document ADDITIONAL SERVICES_ I~the CRA requests additi°nal services, then a new task order will be prepared to describe the additional work and necessary compensation. PROJECT PRODUCTS RMPK Group will deliver ('~5) copies of the corridor plan. SCHEDULE Plan will be completed by November 30 2003. COMPENSATION Fe.__~e Task 2 - Inventory Task 3 - Analysis Task 4 - Concept Plan Task 5 - Final Plan Total $ 5,000.00 $ 6,000.00 $ 10,000.00 $ 36,000.00 Expenses charged ~1.1 times actual cost Approved By: Boynton Beach CRA By:_ ,2003 Dated this day of Submitted By: The RMPK Group BY: 2003 Dated this day of Memorandum To: F rom: Date: Re: CRA Board Douglas Hutchinson I~ June 25, 2003 Boynton Beach Chamber Magazine Guide to Greater Boynton Beach The Chamber of Commerce produces an annual magazine "The Guide to The Greater Boynton Beach". The magazine is a business reference and a relocation tool distributed to residents, visitors, shoppers and real estate professionals. As a member of the Chamber of Commerce the CRA is provided with the opportunity to advertise in the Guide. Staff is proposing a more prominent presence in the Guide for the 2004 calendar year. In addition to the two free listing Staff recommends a full page color add on the back cover of the Guide. The advertising should depict the new development, programs and incentive programs of the CRA. The cost of advertising is $3,635.00. The Value to the CRA is exponentially greater since the Guide is often the first contact with potential new residents, customers and developers. Further the 15,000 plus Guides are distributed free of charge. The request to advertise on the back cover of the "Guide to Greater Boynton Beach is been plac~d on the July CRA Agenda for your consideration. 7 Members - 4 Yr. terms COMMUN REDEVELOPMENT AGENCY - 2003 LAST NAME FZRST EXPIRES ADDRESS PROFESSIONAL NAt4E ASSOCIATION Aguila .lose 6/20/04 800 SW 1st CT Robert G. Currie & Assoc., Inc. 134 NE ist AVE Boynton Beach 33426 (561) 737-8894 Delray Beach, FL 33444 (561) 276-4951 Fax (561) 243-8184 jose@curriearc.com DeMarco Alexander 6/20/06 1o817 QUAIL COVEY RD Arvida Realty BOYNTON BEACH 33436 901 N Congress Ave - Ste. B-102 (561) 732-6789 Boynton Beach, FL 33426 (561) 736-2400 Ext. 107 ] Fax (561) 736-1560 i cristale@bellsouth.com Fenton Don 1/10/06 2556 SW 23R~ CRANBROOK DR Edward .lones & Company BOYNTON BEACH 33436 901 N Congress Avenue, Ste B-101 · ~ (561) 737-0793 Boynton Beach, FL 33426 (561) 737-1442 Fax (561) 364-1536 Finkelstein Larry 1/10/05 4295 ST ANDREWS DRIVE Lamar Realty & Financial Group i) BOYNTON BEACH 33436 114 N Federal Hwy., Ste 202 Boynton Beach, FL 33435 (561) 736-9790 ¢ilair Fax (561) 736-6290 Ifgi@aol.com Heavilin 3eanne 1/10/05 PO BOX 3693 (734 NE 9TM AVE) Sailfish Realty BOYNTON BEACH 33424 532 E Ocean Avenue i) (561) 731-4474 Boynton Beach, FL 33435 (561) 738-6613 Vice Chair Fax (561) 738-7911 jheavilin@msn.com Hoyland Michelle 1/10/04 926 SUNSET ROAD City of Delray Beach BOYNTON BEACH 33435 Planning & Zoning Dept. ii 100 NW 1st Avenue (561) 736-8668 Delray Beach, FL 33444 ~/ (561) 243-7040, Ext. 7047 Fax (561) 243-7221 mhoyland@delrayplanning.org Tillman Henderson 1/10/05 54 BENTWATER CIR Spanish River High School BOYNTON BEACH 33426-7646 5100 3og Road (561) 965-6776 Boca Raton, FL 33496 (561) 241-2200, Ext. 2540 S:\CC\WPq3OARDS\LISTS\CRA Board.doc - bg - 07/03/2003 6 X. Other Items: Xl. Adjournment. Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ~ ~_ \ .--~ The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal oppommity to participate in and enjoy the benefits of a.service, progran~ or activity conducted by the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably accommodate your request.