Minutes 01-22-03City of Boynton Beach
Library Advisory Board
Minutes: January 22, 2003
Present: Board members: Marion Grammer, Donna Harmening,
Dan Holthouse, Myra Jones, Valerie Pleasanton, Herb Suss.
Bob Heffernan,
Library Director: Virginia Farace
Absent: Marva Collins
The meeting was called to order at 3:45.
Virginia reported that a new member, Sean Fenton, was appointed to the Library Board at
last evening's City Commission meeting.
The minutes of the December 11, 2002 meeting were approved as distributed.
Correspondence: none
Chair's Report: none
Unfinished business: Virginia handed out a draft of a oc~amanon of Mutual
"Pr ' '
Appreciation," commending the library for its many "resources and services" and
proclaiming February 2003 Library Appreciation month and also the "kick-off" month
for the library's campaign: Your Library Loves You...Let Us Count the Ways. Mayor
Broening will officially issue the proclamation at the February 4 commission meeting and
Board members were encouraged to be in attendance.
Virginia explained some of the marketing methods that the library will use to educate and
encourage users to take advantage of all of the library's services. She handed out sample
slogans and Board members voted for their favorites. Bookmarks will be made with the
slogans and a logo featuring a "Coala Bear" with a heart. The library will also feature a
"Book Lovers' Bingo" using titles and authors names to replace the Bingo numbers.
As part of preparing future marketing strategies, a discussion followed on what the
library offers to various segments of the community and what we would keep and/or
change in our library.
New Business: none
Library Director's Report: Virginia informed the Board of Governor Jeb Bush's proposal
to dismantle the State Library. A sub-committee will meet with Virginia to discuss our
strategy for addressing this proposal. Valerie, Herb and Donna offered to serve on the
sub-committee; however, all members will be informed of the time and place of the
meeting and are encouraged to attend.
A pre-qualification meeting was held to give information to architects' firms that might
be interested in submitting their qualifications to be considered for designing the library
expansion. A selection committee will choose three or so firms, based on their
submittals, to give a more detailed presentation. The selection committee will then rank
the firms and send the list to the City Commission for its March 4 commission meeting.
The Library Board Chair will be a member of the selection committee. Virginia
continues to remind everyone that the timeline is extremely tight for meeting the
requirements of the state grant, as a construction contract must be signed by December 23
of this year.
Air conditioning bids have been opened and are being reviewed.
Anouncements: none
The next board meeting will be held on February 26, 2003, at 3:30.
The meeting was adjourned at 5:15.
Submitted by,
Marion Grammer