Agenda 09-09-03[. Call to Order.
COMMUNITY REDEVELOPMENT AGENCY
Tuesday, September 9, 2003
Commission Chambers
Boynton Beach 6:30 P.M.
II. Roll Call.
[TI. Agenda Approval:
A. Additions, Deletions, Corrections to the Agenda.
B. Adoption of Agenda.
IV. Consent Agenda
A. Approval of Minutes - August 12th Meeting, August 21st Workshop
B. Financial Report -_'_'_~...~ ~
C. Budget Transfer Request
V. Public Audience. .~,3 ~
VI.
Public Hearing
New Business ~Bc~D
A. Abandonment
1. PROJECT:
The Harbors (ABAN 03-004)
AGENT:
Gregory Mire, P.S.M., Keith & Associates, Inc.
Consulting Engineers
OWNER: Schgai
Any person who decides to appeal any decision of the Commumty Redevelopment Board with respect to any matter considered at
this meeting will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
3357
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal
opportumty to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas
Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably
accommodate your request.
LOCATION:
DESCRIPTION:
2300 North Federal Highway
Request for abandonment of a 15-foot wide utility
easement.
VII. Director's Report:
A. Updates
VIII. Old Business:
IX,
E.
F.
G.
A. Purposed Language Changes for the Procurement and Financial Manuals
New Business '~ ~ \ ~.
A. Consideration of an ordinance designating the downtown area as an Urban Central
Business District.
B. Review of the design to date (15% schematic design) of the Boynton Beach Boulevard
Promenade RiverWalk Project and consideration of the next phase of work (30%design
development package). 3,--t; g-
C. Consideration of Approval of the Contract with the Owner's Representative ('CRA) Firm
Jonathan Ricketts Inc. for the Boynton Beach Boulevard Promenade RiverVValk Project.
Consideration of Employment contract for CRA Executive Director A H :~
Consideration of the CRA 2003/2004 Budget ~u, LI H
Consideration of a resolution adopting the CRA 2003/2004 Budget
Consideration of recommendation of Feasibility Study Team from the Savage Creatures
of Ancient Seas selection Committee. '~,--~ ~ ~
X. Other Items:
XI. Adjournment.
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter considered at
this meeting will need a record of the proceedings and for such purpose may'need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
3358
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the CRA. Please contact Douglas
Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or activity in order for the CRA to reasonably
accommodate your request.
IV. Consent Agenda.
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
3359
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal opporumity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
MEMO
TO: CRA Board
FROM:
Susan Vielhauer
SUBJECT: Financials
DATE:
September 2, 2003
We received $4,669.96 in interest from the Money Market Account this month.
The CRA paid out two payrolls in the month of August. The CRA, due to the designation
of government agency, was given a choice of methods by the Florida Department of
Revenue for State Unemployment Tax Assessment (SUTA). The CRA choose the
reimbursement method, which is standard for governments and government agencies
for the SUTA tax. The Florida Department of Revenue has issued a refund and the
SUTA taxes have been adjusted resulting in a (52.93) balance for the month of August.
The CRA also completed the paperwork and has issued the first check for the Short
Term / Long Term Disability.
Staff is also working on completing the Lord Abbett 457 Retirement plan. The contract
for the vesting schedule is being drafted by Lord Abbett and the Angell Group and will
be forward to Lindsey Payne for review as soon as it is received. Once Lindsey Payne
has reviewed it, it will be forward on to the Chairperson for signature.
The second quarter payment (August 2003 through October 2003) for the IT Contract
was made to the City of Boynton Beach.
The CRA purchased individual Professional Insurance as per the employment contracts
in September 2002 at a cost of approximately $6,000.00. For the 2003-2004 fiscal year
3374
the CRA has purchase Professional Insurance as an agency at a cost reduction of
almost $3,000.00. There will be no lapse in Professional Insurance coverage.
Several CRA Staff and CRA Board members will be attending the Florida
Redevelopment Conference in October 2003 in Tampa Florida. Staff will be requesting
an increase in the Seminar budget category since the conference had to be paid for in
September 2003.
Staff will be bringing the Budget Transfer Request to the CRA Board for approval this
month for the following categories:
INCOME - City Transfer Funds, Interest Income
EXPENSES - Disability, Retirement, Workers Compensation, Health Insurance, Legal,
Professional Maintenance & Cleaning, Rent, Professional Insurance, Business Meeting,
Seminars, Office Supplies, Membership & Subscriptions, Books & Publications, Career
development, Printing Office Expense, Office Equipment / Furniture Setup, Office
Leasehold Improvements, Riverwalk/Promenade Land and Relax Inn Closing & Demo.
3375
August 31, 2002
Beginning Balance
Revenues TIF Taxes
City Transfer Funds
Hail Property Transfer
Grant Funding
Interest Income
Other Income
Total Revenue
Expenditures
Personel Cost
Salaries
Salary Expense
Contract Labor
Total Salaries
Payroll Taxes
Disability
Retirement 457 Plan
Workers Comp
Health Insurance
Life Insurance
Total Personel Cost
BUDGET TO ACTUAL COMPARISON
Community Redevelopment Agency of Boynton Beach
2002/2003 2002/2003 Year To Current
2002/2003 Amended Amended Date Period
Bud~let 1/14/2003 4/17/2003 Totals Au~lust
5,780,416.00 5,790,391.00 5,790,391.00 5,790,391.00 5,513,127.71
1,675,380.00 1,675,380.00
385,000.00 0.00
385,000.00 385,000.00
0.00 0.00
15,000.00 15,000.00
0.00 0.00
8,240,796.00 7,865,771.00
155,000.00 155,000.00
11,625.00 11,625.00
0.00 0.00
0.00 0.00
8,130.00 8,130.00
21,000.00 21,000.00
540.00 540.00
196,295.00
YTD 02/03 % of
Totals Including Budget Budget
Current Month Remaining Remaining
5,790,391.00 5,790,391.00
1,330,409.00 1,330,408.92 0.00 1,330,408.92 0.08 0%
0.00 17,834.98 0.00 17,834.98 0.00 N/A
385,000.00 0.00 0.00 0.00 385,000.00 100%
0.00 0.00 0.00 0.00 0.00 N/A
15,000.00 68,739.77 4,669.96 73,409.73 0.00 489%
0.00 0.00 0.00 0.00 0.00 N/A
7,520,800.00 1,416,983.67 4,669.96 1,421,653.63 385,000.08
89,422.95 11,923.06 101,346.01
41,982.56 0.00 41,982.56
155,000.00 131,405.51 11,923.06 143,328.57 11,671.43 8%
11,625.00 7,975.19 -52.93 7,922.26 3,702.74 32%
0.00 0.00 132.02 132.02 -132.02 N/A
0.00 2,250.00 0.00 2,250.00 -2,250.00 N/A
8,130.00 1,463.94 0.00 1,463.94 6,666.06 82%
21,000.00 9,541.37 1,005.08 10,546.45 10,453.55 50%
540.00 0.00 0.00 0.00 540.00 100%
196,295.00 196,295.00 152,636.01 13,007.23 165,643.24 30,651.76 16%
Professional Services
Legal
City Staff
Contracted Services
Audit
Maint. & Cleaning
I.T. Support
Total Professional Services
Office
Rent Expense
Phone Expense
Electric Expense
Office Total
Equipment Leases Expenses
Insurance
Property Insurance
Bond/Liability Insurance
Professional Insurance
insurance Total
Travel Expense
Business Meetings
Seminars
Mileage & Delivery Services
Car Allowance- Director
Total Travel Expenses
Office Supplies
Licenses, Books, Publication
Licenses, Fees, Permits
Memberships, Subscriptions
Books & Publication
Total Licenses, Books, Publicath
Advertising & Public Notices
Career Development
Printing Office Expense
Miscellaneous Expense
Debt Service
Principal Payment
Interest Expense
Total Debt Service
21,600.00
6,000.00
100,000.00
7,500.00
2,700.00
12,000.00
149,800.00
38,880.00
9,360.00
2,100.00
50,340.00
3,600.00
1,850.00
400.00
2,000.00
6,050.00
1,500.00
2,000.00
1,750.00
3,600.00
8,850.00
1,800.00
250.00
2,000.00
250.00
2,500.00
4,000.00
750.00
1,250.00
500.00
0.00
0.00
0.00
21,600.00 31,600.00 41,347.50 0.00 41,347.50 -9,747.50 -31%
6,000.00 6,000.00 3,875.21 683.64 4,558.85 1,441.15 24%
100,000.00 100,000.00 26,597.48 0.00 26,597.48 73,402.52 73%
7,500.00 7,500.00 0.00 0.00 0.00 7,500.00 100%
2,700.00 2,700.00 2,389.11 465.00 2,854.11 -154.11 -6%
12,000.00 12,000.00 3,647.50 3,000.00 6,647.50 5,352.50 45%
149,800.00 159,800.00 77,856.80 4,148.64 82,005.44 77,794.56 52%
38,880.00 38,880.00 11,320.00 1,120.00 12,440.00 26,440.00 68%
9,360.00 9,360.00 6,647.79 472.70 7,120.49 2,239.51 24%
2,100.00 2,100.00 1,655.23 205.52 1,860.75 239.25 11%
50,340.00 50,340.00 19,623.02 1,798.22 21,421.24 28,918.76 57%
3,600.00 3,600.00 2,964.54 343.00 3,307.54 292.46 8%
1,250.00 1,250.00 991.44 0.00 991.44 258.56 21%
1,000.00 1,850.00 101.07 0.00 101.07 1,748.93 95%
2,000.00 4,000.00 3,904.00 3,142.21 7,046.21 -3,046.21 -76%
4,250.00 7,100.00 4,996.51 3,142.21 8,138.72 -1,038.72 -17%
1,500.00 3,500.00 4,566.62 0.00 4,566.62 -1,066.62 -30%
3,000.00 3,000.00 2,768.34 2,025.00 4,793.34 -1,793.34 -60%
1,750.00 1,750.00 832.55 14.17 846.72 903.28 52%
3,600.00 3,600.00 3,046.12 276.92 3,323.04 276.96 8%
9,850.00 11,850.00 11,213.63 2,316.09 13,529.72 -1,679.72 -19%
1,800.00 1,800.00 7,068.67 1,072.60 8,141.27 -6,341.27 -352%
250.00 250.00 208.50 0.00 208.50 41.50 17%
250.00 3,000.00 3,540.37 233.00 3,773.37 -773.37 -26%
250.00 250.00 440.42 257.76 698.18 -448.18 -179%
750.00 3,500.00 4,189.29 490.76 4,680.05 -1,180.05 -47%
4,000.00 4,000.00 1,128.99 283.50 1,412.49 2,587.51 65%
750.00 750.00 1,908.33 184.40 2,092.73 -1,342.73 -179%
1,250.00 1,250.00 2,704.68 210.38 2,915.06 -1,665.06 -133%
500.00 500.00 267.77 4.88 272.65 227.35 45%
130,640.53 130,640.53 63,653.37 0.00 63,653.37 66,987.16 51%
186,657.74 186,657.74 94,999.34 0.00 94,999.34 91,658.40 49%
317,298.27 317,298.27 158,652.71 0.00 158,652.71 158,645.56 50%
Operating Expense
425,735.00
740,483.27 758,083.27 445,210.95 27,001.91 472,212.86 285,870.41 67%
3376
August 31,2003
PROGRAMS
Office Equipmen{/Furniture
Office Leasehold Improvements
Printing Programs
FestlvalsJ Events/Seminars
Fa[:ade Grants
Economic Incentive Grants
PROJECTS
Relax Inn Closing & Demo
Rlverwalk / Promanade Projects
MLK Commercial
Way-Finding Slgnage
Riverwalk / Promanade Land
High School Project
TOTALS EXPENSES
Note Payable
TOTAL RESERVE BALANCE
2002/2003
Budget
20,000.00
35,000.00
25,000.00
50,000.00
100,000.00
100,000.00
1,100,000.00
750,000.00
250,000.00
25,000.00
200,000.00
0.00
2,877,526.00
2,877,526.00
2,485,744.00
BUDGET TO ACTUAL COMPARISON
2002/2003 2002/2003 Year To Current YTD 02/03
Amended Amended Date Period Totals Including Budget
1/14/2003 1/14/2003 Totals August Current Month Remainin~l
20,000.00 23,556.00 24,065.92 2,587.00 26,652.92 -3,096.92
35,000.00 35,000.00 1,285.70 0.00 1,285.70 33,714.30
25,000.00 25,000.00 0.00 0.00 0.00 25,000.00
50,000.00 50,000.00 21,115.68 0.00 21,115.68 28,884.32
100,000.00 100,000.00 15,000.00 0.00 15,000.00 85,000.00
100,000.00 100,000.00 0.00 0.00 0.00 100,000.00
%of
Budget
Remaining
-15%
96%
100%
58%
85%
100%
1,100,000.00 1,100,000.00 886,135.30 0.00 886,135.30 213,864.70
750,000.00 750,000.00 874.22 0.00 874.22 749,125.78
250,000.00 250,000.00 3,400.00 0.00 3,400.00 246,600.00
25,000.00 25,000.00 14,548.98 0.00 14,548.98 10,451.02
200,000.00 200,000.00 282,111.19 0.00 282,111.19 -82,111.19
0.00 0.00 499.02 0.00 499.02 0.00
3,395,483.27 3,416,639.27 1,694,246.96 29,588.91 1,723,835.87 1,693,302.42
0.00 0.00 0,00 0.00 0.00 0.00
0.00
19%
100%
99%
42%
-41%
4,470,287.73 4,104,160.73 5,513,127.71 5,488,208.76 5,488,208.76 4,482,088.66
3377
INCOME STATEMENT
Revenue
Tax Increment Funds
Tax Increment Funds:
Total Tax Increment Funds
City Funds
City Transfer Funds
Total City Funds
Grants, Project Reimbursements
Grant Funding
Total Grants and Projects
Interest Income
Interest Income
Total Interest Income
Other Income
Other Income
Total Other Income
Total Sources of Funds
August 31, 2002
Current
$0.00
$0.00
$0.00
$0.00
$0.00
$o.oo
$4,669.96
$4,669.96
$o.oo
$o.oo
$4,669.96
YTD
$1,330,408.92
$1,330,408.92
$17,834.98
$17,834.98
$0.00
$o.oo
$68,739.77
$68,739.77
$o.oo
$o.oo
$1,416,983.67
Current Total
$1,330,408.92
$1,330,408.92
$17,834.98
$17,834.98
$0.00
$o.oo
$73,409.73
$73,409.73
$0.00
$o.oo
$1,421,653.63
3378
Debt Service
Debt Service Principal Payment
Interest Expense Payment
Total Debt Service
INCOME STATEMENT
Uses of Funds
Current YTD
Current Total
$0.00 $63,653.37 $63,653.37
$0.00 $94,999.34 $94,999.34
$0.00 $94,999.34 $158,652.71
Project Expenses
Festivals / Events / Seminars
Way-Finding Signage
Fa(;ade Grant Program
Economic Incentive Program
High School Project
Total Project Expenses
$0.00 $21,115.68 $21,115.68
$0.00 $14,548.98 $14,548.98
$0.00 $15,000.00 $15,000.00
$0.00 $0.00 $0.00
$0.00 $499.02 $499.02
$0.00 $51,163.68 $51,163.68
General & Administrative
Salaries & Contract Labor
Payroll Tax
Property/General Insurance
Workers Compensation
Health Insurance
Life Insurance
Professional Fees - Audit
Professional Fees - City Staff
Professional Fees - Contracted Services
Professional Fees - Legal
Professional Fees - Maint. & Cleaning
Professional Fees - IT Support
Advertising Expense
Telephone Expense
Electric Expense
Rent Expense
Office Leasehold Improvements
Printing Office Supplies
Printing Programs
Mileage & Delivery
Seminars Staff / Board
Business Meeting Expense
Licenses, Fees, Permits
Membership, Subscriptions
Books & Publications
Career Development
Office Supplies
Office Furniture / Equipment/Setup
Professional Insurance
Equipment Leases
Miscellaneous
Car Allowance Director
Bonding Insurance
Disability
Retirement 457 Plan
Interest Expense
Total General & Administrative
$11,923.06
($52.93)
$oloo
$o.oo
$1,005.08
$0.00
$o.oo
$683.64
$o.oo
$o.oo
$465.00
$3,000.00
$283.50
$472.70
$2O5.52
$1,120.00
$o.oo
$210.38
$o.oo
$14.17
$2,025.00
$o.oo
$o.oo
$233.00
$257.76
$184.40
$1,072.60
$o.oo
$3,142.21
$343.00
$o.oo
$276.92
$o.oo
$132.02
$o.oo
$4.88
$27,001.91
$27,001.91
($22,331.95)
$89,422.95
$131,405.51
$7,975.19
$991.44
$1,463.94
$9,541.37
$0.00
$0.00
$3 875.21
$26 597.48
$41 347.50
$2 389.11
$3,647.50
$1 128.99
$6 647.79
$1,655.23
$11,320.00
$1,285.70
$2,704.68
$o.oo
$832.55
$2,768.34
$4,566.62
$208.50
$3,540.37
$440.42
$1,908.33
$7,068.67
$17,110.24
$3,904.00
$2,964.54
$267.77
$3,046.12
$101.07
$o.oo
$2,250.00
$o.oo
$304,954.18
$451,117.20
$965,866.47
$143,328.57
$7,922.26
$991.44
$1,463.94
$10,546.45
$o.oo
$o.oo
$4,558.85
$26,597.48
$41,347.50
$2,854.11
$6,647.50
$1,412.49
$7,120.49
$1,860.75
$12,440.00
$1,285.70
$2,915.06
$o.oo
$846.72
$4,793.34
$4,566.62
$208.50
$3,773.37
$698.18
$2,092.73
$8,141.27
$17,110.24
$7,046.21
$3,307.54
$267.77
$3,323.04
$101.07
$132.02
$2,250.00
$4.88
$331,956.09
$541,772.48
$879,881.15
Total Application of Funds
Fund Sources in Excess of Application
3379
ASSETS
' Community Redevelopment Agency of Boynton Beach
Balance Sheet
Government Funds
August 31, 2002
Total
Community
Redevelopment
Cash and Cash Equivalents
Receivables
Prepaid Expenses
Inventory
Fixed Assets
Real Estate Relax Inn
RiverWalk / Promenade / BBB Extension
RiverWalk / Promenade / Land
MLK
Accumulated Depreciation- Fixed Assets
Work in Progress Assets Relax Inn
RiverWalk / Promenade / BBB Extension
RiverWalk / Promenade / Land
MLK
Total Work in Progress Assets
Furniture / Equipment
Accumulated Depreciation-Furn./Equip
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Accrued Liabilities
Note Payable
Total Liabilities
Fund Balances:
General Fund
Change in Fund Balance
Total Fund Balances
Total Liabilities and Fund Balances
5,488,655.17
$
$
$
$
$
886,135.30
$
$ 874.22
$ 282,111.19
$ 3,400.00
$ 9,542.68
$
$ 6,670,718.56
$ 716.92
$ (270.28)
$ 2,877,525.55
$ 2,877,972.19
$ 2,912,865.22
$ 879,881.15
$ 3,792,746.37
$ 6,670,718.56
3380
VII. Director's Report:
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
3398
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal oppommity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
MEMO
To:
From:
Date:
Subject:
CRA Board
Douglas Hutchinson
September 3, 2003
CRA Activities
On-Going Items:
· Developer Inquiries and Coordination - Work with potential
developers, real estate agents/brokers and landowners to
disseminate related information on CRA plans and opportunities.
Agency Operations - This encompasses internal work such as
accounting, insurances, contract administration, City coordination of
overlapping issues (zoning, development, planning, etc.), and
external networking, building alliances, macro CRA issues.
Community interfacing with individuals, groups and entities. Grant
requests, review and administration (Fagade Grant, Economic
Development Grant and Direct Incentive Program). Events
coordination, HR issues, Grant Source Tracking/Application,
Revision and Up-Dating of Operational Manuals of various types,
Board meeting preparations, etc.
Development Items:
Group A
Boynton Beach Blvd/Promanade/Riverwalk Design/Build RFQ
- Contract signed. Project kick-off meeting held and data collection
underway to assemble existing condition. First phase conceptual
~ have be. en rovided b Burkhard_t construction and
~e'~---~o the_ Board for r~ --.Consideratio_n to
commence P,hase 2 is an a e~item -~o '~-e' discussed '~ ~e
~ Board meetin~
· Way-Finding Signage Program - Next workshop will be on
~~ cernent hasin t e locations and content. As a
result of the Auoust 21st ~ --~-- . . '
~ ~__..~u.~u~, ~, ~etailecl instruc_tions ~av~
3399
been .qiven to Bob Trescott of Guidance Pathways to provide
life size color samples maps and s~qns for the final workshop.
The date for this final workshop has not yet been identified but
tar.qeted for September 2003.
Direct Incentive Program and loan for the Arches. - Legal Staff
is generating the draft document. The second review is underway.
Ocean District Redevelopment Plan Update - City Planning
Department is drafting the plan study. Plan was accepted in the
May 13th Board meeting and a workshop was set to review the
update. The CRA Staff is working with City Staff and CRA Board
on the revisions. The meetin.q with City Staff to work on the
revisions is completed. The draft proposed will be completed
and sent to the CRA Board in October 2003.
MLK Property Acquisition Phase I - Staff has begun meetings
with the area property owners about redevelopment. Developers
and owners are being assembled for creation of development
strategies to begin projects. Target September 2003 for public
announcements.
CBD Parking Acquisitions - Negotiations have been underway to
acquire future public parking spaces. Project scope includes
several existing owners in the targeted Block. Comprehensive
Redevelopment Master Plan for the Block is being completed by
the private sector. Target September for "letter of understanding"
between the various parties.
Boynton Beach Blvd District Redevelopment Plan Up-date -
Initial meeting upon approval in July. Schedule set for work
program. Copies distributed to the Board. The Consultants
(RMPK Group) has scheduled a public meetin.q at the library
on September 10th at 6:00 PM. Area Businesses, property
owners and residents have been notified and a Press Release
was provided to the media. The Group has also completed
and Provided Staff with an inventory Phase which was
accurate with the exception of no mention of standin.q water
after rainfall in a specific spot on Boynton Beach Boulevard.
Financial Investment Strategies - Staff developed a RFQ for
investment strategies, which has been reviewed by legal. Staff will
be recommendin.q a CSC Committee to review and rank the
RFQ for presentation to the CRA Board in October. SV
3400
Human Resources - Staff has successfully interviewed and
hired a Secretary who will be comin,q on board September 15~
2003. I have enclosed a copy of her resume and a letter of
introduction in the September CRA Board meetin.q back-up
documentation. SV
Museum Feasibility Study- Savage Creatures of Ancient Seas
Museum staff feasibility study has been completed. Three RFQ's
responses have been received. Review committee member
suggestions are being presented to the CRA Board September
2003. Selection of the Feasibility Team will be presented for the
September 2003 Meeting.
· CRA Budgets - The 2003-2004 bud.qet will be placed on the
September 9,2003 CRA Board meetin.q for approval.
CRA Brochure and Web Site Development - A letter of interest
for seeking graphic designer and web services has been advertised
and 8 candidates have responded. Staff is currently reviewing the
submitted materials. If the project costs exceed $10,000, the CRA
will have to go through the traditional public bid process. Target
information back to the Board in October.
Events - The overall event strategy is being formally formatted for
each event with goals, projections and time schedules. Alliances,
Resources and sponsors are been developed Initial contact has
been made with the identified partners and the first draft of the plan
has been completed. Targeted for September.
Group B
· High School Adaptive Re-Use Task Force - The Taskforce is
scheduled to submit a contract for structural and
environmental status review. Initial Verbal feedback form the
consultants Bender and Associates indicates that the buildin?
is both structural and environmentally sound and can b~
occupied within 2 weeks after chemical treatment of olri
Pi.qeon fesses Contract should be approved by September
2003.
Land Development Regulation (LDR) - LDR re-write by the City
of Boynton Beach over the next several months. CRA asked to
submit concerns, ideas, etc. Staff is interfacing on re-write
language and reviewing the Second draft concept.
3401
Affordable Spaces Incentive - Program to reward projects for
inclusion of below market Retail, Commercial and Residential
spaces. Developing incentives and possible criteria guidelines for
program. The CRA Board has received a complete Draft.
Workshop in October 2003.
Genesis Business Program- Staff has begun drafting a Business
assistance program. The proposed program will be designed to
measure development impact on business; before, during and after
redevelopment activities. The program will also Facilitate,
encourage reorganization and identification of core competency of
Targeted Businesses in the Central Business District and the Heart
of Boynton District in order to ensure a competitive environment
once proposed redevelopment for those areas are actualize. Data
collection and program details under development. A sponsorship
package has been developed and distributed to potential
sponsors. The comprehensive project briefing to the Board is
targeted for October Board meeting. The project launch is
tentatively scheduled for the first week in November 2003.
Group C
GISMO Mapping System - Bringing in-house the mapping system
for developer support and develop a "scaled" map book. Completed
April 2003. Additional features are under development at this time.
· Awards Program - Staff has scheduled meetings to collect
existing program materials to use as a starting point for the CRA
program.
· Vacation Leave - The Executive Director will be out of the office
September 11th 2003 through September 15th 2003.
Possible Office Options
3402
Facade Grants: This program established as a matching grant program for dollar for
dollar matching up to $15,000 per project. This program was well received as
demonstrated by the four approvals in the 2002-2003 year. The CPA's $75,000.00 has
encouraged $843,535.00 in Private Sector investment. The enhancement of existing
commercial buildings ensures a complete unified look in the City of Boynton Beach.
Outlined below is the status of each Project that has been approved by the CPA Board
Ocean Plaza:
Grace Fellowship:
Fred and Joes:
Boynton Boundless:
The renovations have been completed and the Grant
payment has been made.
The renovations have begun and are scheduled to be
completed by the end of the year.
Renovations has began, however progress has been slow
due to a delay in funding from the bank. (See attached e-
mail)
Renovation has begun on the interior of the Building. The
Facade renovations have not begun.
3403
Page 1 of 1
Hutchinson, Douglas
From: Fred & Joe's AutoEdge [fredjoes@bellsouth.net]
Sent: Tuesday, August 26, 2003 2:14 PM
To: Hutchinson, Douglas
Subject: Update
Hi Doug,
The loan process was held up due to an illness with Desiree at Fidelity Federal. Kathie and I signed papers this
morning and it will be forwarded to the SBA in Miami today.
That process should take about three weeks. However Kathie and I are going on vacation the 18th of
September so it looks like around the 1st of October. I am going to try to get the roofing conffactor on line for that
date so we can get this underway.
This coming week I will get pictures and bills over to you for what has been done so far.
Fred
3404
9/3/2003
V. Public Audience.
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
3388
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal oppommity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
September 5, 2003
Dear Mr Finkelstein and CRA Board Members,
On Tuesday, September 1,2003, I had the priviledge of holding a BODA meeting
with a whole new group of businessowners primarily from the marina district..
Based on the fact that we share so many common concerns, they have decided
to join our organization to begin searching for solutions to the redevel~)pel~l.
issues we are facing in the downtown~
I have asked our secretary Ginny Foote to speak on our behalf as I will be out of
the country during next week's meeting. We w~nt it to be very clear that we wish
to join forces with the CRA and other organizations in'order to make this
tumultuous and transitional time a little easier for everyone, It is only through
good communication and a proactive approach that we will all see a new
Boynton forged.
One of the greatest concerns of the businessowners is the all too familiar issue of
parking. We ar~ all very ~oncerned with thc ~efety issuc~ ~urrounding cliente
and customers gettting to our businesses from lots that are not immediately
adjacent to our businesses. We feel that the p~rking & safety issues are things
that need to be dealt with before these projects come forward and other issues
become more pressing, Proper planning and forethought about the impact of
these projects on our area and our livelihoods is critical at this time.
We would ask that you seriously consider the possibility Of a comprehensive
"people-moving" system and the security that will need to oversee it's operation
for you 2003-4 bud~lut year.
Plcase feel free to contact me if BODA can dc) ~nything to assist the CRA with it's
objectives. I can be reached at 561-738-6613 or via email at
~risten@Krister~Cont[,com,
Thank you,
Kristen Conti
BODA President
VI. Public Hearing
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
3389
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal oppommity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 03-207
TO:
THRU:
Chairman and Members
Community Redevelopment Agency
Michael W. Rumpf
Planning and Zoning Director
FROM: Eric Lee Johnson, AICP
Planner
DATE:
SUB.1ECT:
August 28, 2003
Harbors Abandonment (ABAN 03-004).
Abandonment of an existing 15-foot wide utility easement
NATURE OF REQUEST
Gregory Mire of Keith & Associates, incorporated, is requesting to abandon the :[5-foot wide utility easement
located on a 3.2-acre lot. This request to abandon the utility easement was submitted on May :[6, 2003. it is
described as follows:
That portion of LOT 6 SAM BROWN .lr.'s HYPOLUXO SUBDiViSiON to the City Of Boynton Beach,
Palm Beach County, Florida, according to the Plat thereof on file in the office of the Clerk of the
Circuit Court in and for Palm Beach County, Florida, in Plat Book 1, Page 8:[; less the right-of-way
for State ROad 5 (U.S. Highway No. 1) described as follows:
A 15 foot STRIP OF LAND whose center line is commencing at that a point on the North Property
Line that is a distance of 786.97 feet east of the Florida East Coast Railroad right-of-way; said point
being the SE corner of Lot :[2, LAS PALMAS PARK subdivision, Boynton Beach, Florida, according to
the plat thereof on file in the Office of the Clerk of the Circuit Court in and for Palm Beach County,
Florida, recorded in Plat Book 25, Page 242. Said 15 foot strip of land extends south to the sought
property line to a point that is a distance of 804. :[9 feet east of the Florida East Coast Railway Right-
of-way.
The location map attached as Exhibit "A" shows the general vicinity of the utility easement to be abandoned. The
attached Exhibit "B'; shows the precise limits of the existing utility easement to be abandoned.
The following is a description of the zoning districts and land uses of the properties that surround the subject
request.
North
To the northeast, are developed (Las Palmas) single-family homes with a Low Density
Residential (LDR) land use designation, zoned R-l-AA Single-Family Residential. To the
northwest is developed commercial (gas station) with a Local Retail Commercial (LRC)
land use designation, zoned Community Commercial (C-3);
South -
Intracoastal Park (under construction) with a Recreation (R) land use designation, zoned
Recreation (REC);
3390
Page 2
Memorandum No. PZ 03-207
ABAN 03-004
East
West
Right-of-way for the Intracoastal Waterway; and
Rights-of-way for Federal Highway (U.S. No. 1) and the Florida East Coast Railroad, still
farther west is developed commercial property with a Local Retail Commercial (LRC) land
use designation, zoned Neighborhood Commercial (C-2).
BACKGROUND
The subject property is a long rectangular-shaped lot located on the east side of Federal Highway, perpendicular to
Gateway Boulevard. The parcel was previously developed with a restaurant/nightclub (a.k.a. Caf~ La Note,
Shooters, Bay Club), tiki bar, docks, and respective parking areas. However, the property ownership changed, the
nightclub was razed, and Centex Homes was approved for a site plan (NWSP 02-012) to build 51 fee-simple
townhouse units on the 3.2-acres lot. Centex's site plan was approved on October 15, 2002. The accompanying
land use amendment / rezoning application (LUAR 02-005) and corresponding master plan was approved a month
later, on November 19, 2002. All site development is to occur in one phase.
ANALYSTS
Pursuant to Chapter 22, Article III, Section 4, public notice was given to the property owners that abut the
easement to be abandoned, all utility companies have been notified and the request has been advertised in the
newspaper. A summary of the responses from the utility companies and city staff is as follows:
CITY DEPARTMENTS/DIVISIONS
Engineering
Public Works/Utilities
Planning and Zoning
No objection
No objection
No objection
PUBLIC UTILITY COMPANIES
Florida Power and Light
Bell South
Florida Public Utilities Company
Cable Company (Adelphia)
Cable Company (Comcast)
Approval with conditions
Approval)
No objection
No objection
No objection
N/A
(see Exhibit "C" - Conditions of
According to the Engineering Division of Public Works, the applicant has already rededicated utility easements
elsewhere on the subject property in order to provide sanitary sewer coverage. This information is reflected on the
new plat. The presence of this utility easement represents the last obstacle to the developer to develop buildings
on the site. No building permits can be issued until this easement is abandoned.
REC(~MMENDAI'ZON
Staff recommends approval of this request to abandon the 15-foot wide utility easement contingent upon satisfying
all comments in the conditions of approval. Any additional conditions required by the Community Redevelopment
Agency and / or the City Commission will be placed in Exhibit "C" - Conditions of Approval.
xc: Central File
S:~Planning\Share~Wp\Projecls\Harbors, The\NWSP 02-012~ABAN 03-004\Slaff Report.doc
Location Map
The Harbors
EXHIBIT "A"
:: '~NE 25-'FH-AYE ~
R3
~EC
R3
LAKE WORTH/
ICWW
N
3392
SKETCH OF SURVEY
NOT TO SCALE LOT 12 ..,~
LOT
1
4
',', ..... r--,'
q.
~ . :E -~',.~.~ 1{ -
...... ' .,: :::~:-::~ PLAT~ /~
12
,..._,,. ,,.oo.: k
DESC~IPTION: ~,~o~ ~.,~' ~
That portion of LOT 6 SAM BROWN dr.'s ' s4
HYPOLUXO SUBDIVISION to the City of z
o TR~ 3T A
Boynton Beach, Palm Beach County, Florida, ~
according to the Plot thereof on file in (he
office of the Clerk of the Circuit Court in m
and for Palm Beach County, Florida, in Plat ~C~ 0 )~9.
Book 1, Page 81; less the right-of-way for ~
State Road 5 (U.S. Highway No. 1) described ~ 39 ~-- x
os follows: o
~ - 43
A 15 foot STRIP OF LAND whose center line ~ ~'n, :3.00'
is commencin~ ot thor o point on the ~orth 40~ 44
Property Line that is a distance of 786.97 ~~. ~
feet east of the Florida East Coast Railroad ~
right-of-way; said point being the SE ~ ~ ~
corner of Lot 12, LAS PALMAS PARK = 4] ~ 45
subdivision. Boynton Beach, Florida, <
~ccording to (he plat thereof on file in the ~~ ~
Office of (he Clerk of the Circuit Court in ~
and for Palm Beach County, Florida, ~
recorded in Plot Book 25, Page 242. Said__s
46
~.oo.
15 foot strip of land extends south to the ...,sc ~ __
~PLAT · ~/
sough( property line to o point that is a
distance of 80~.19 feet e~s~ of the Florida / ~S
East Coost Railway Right-of-way. ~o F.E.C. w~/ ~ /
~LROAO 80~.~9' ~' 15' UTILI~ ~SEMENT
(O.R.8. 2256,
Subject to exist,ng easement or / / PO. '698, P.8.0.R.)
right-of-way of record. - ~0' UTILI~ ~SEMENT
~ (O.R.B. 2259,
(es recorded in Official Records Book 2256, LO~ 7 PO. ~117, P.B.C.R.)
page 1698, P.B.C.R.) SA BROWN JR's
LEGEND: HYPOL~XQ SUBDIVISION
(P.B.I,iPG( 81 P.B.C.R.)
~ Indicates set iron rod or nail and '
disc with No. LB6860 identifier.
F.E.C. Flor,da East Coast
O.R.8. Official Records Book
P.B.C.R. Palm Beach County Records Gregory S. Mire
P.8. Plo( Book Professionol Surveyor ~nd Mopper
No. 4437
~ Centerline s~bol State of Ftorido
UTILITY EASEMENT ~~~~ ~TZ o~/0,10~ ~T~ n6V~SmNS
A PORTION OF LOT 6, ¢~/~z~¢ ~¢z~ S6ALE ~"~30'
SAM BROWN jr.'s 30~ ~f A~c
Po~P~O B~CH, FLORIOA 330~0-664~ FIELD 8K. 1B~-28
HYPOLUXO SUBDIVISION, (954) 788-~400 r~ (g54)
P.8. 1, PG. 81, P.B.C.R. D~NG. BY
BOYNTON 8~CH SHEET t DF i
PALM 8~CH COUNt, FLORIDA DRA~IN6 NO. Survey of UE CHK. BY gm
EXHIBIT "B"
3393
CITY OF BOYNTON BEACH. FLORInA
EXHIBIT "C"
Conditions of Approval
Project name: Harbors Abandonment
File number: ABAN 03-004
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None
PUBLIC WORKS- Traffic
Comments: None
UTILITIES
Comments: None
FIRE
Comments: None
POLICE
Comments: None
ENGINEERING DIVISION
Comments: None
BUILDING DIVISION
Comments: None
PARKS AND RECREATION
Comments: None
FORESTER/ENVIRONMENTALIST
Comments: None
PLANNING AND ZONING
Comments: None
3395
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
PRIVATE UTILITIES
Comments:
1. Adelphia: None.
2. Florida Power & Light:
FP&L acquiring all additional easements for any and all existing or proposed
FP&L facilities necessary to service any and all existing / proposed future
construction requiring electrical service at the abandoned site. This includes
but is not limited to 10 foot wide easements adjacent to both sides of all major
thorough fares;
All easements where FP&L facilities exist are not considered abandoned until
said facilities are de-energized, relocated, and / or removed;
Any and all costs resulting in the relocation or removal of FP&L facilities due
to said abandonment are paid by the customer and / or property owner and /
or requesting party.
3. Florida Public Utilities Company: None.
4. Bellsouth: None
ADDITIONAL PLANNING AND DEVELOPMENT BOARD
CONDITIONS
Comments:
5. None
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
6. To be determined.
S:~Planning\SHARED\WP~ROJECTS\Boynton Commerce Ctr~ Boynton Commerce Cfr Lot 3B'~ABAN 03-007~COA.cloc
3396
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
APPLICANT'S AGENT:
APPLICANT'S ADDRESS:
The Harbors
Mr. Gregory Mire, PSM with Keith &Associates, Incorporated
301 East Atlantic Boulevard, Pompano Beach, FL 33060
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 16, 2003
TYPE OF RELIEF SOUGHT: Abandon a 15-foot wide utility easement
LOCATION OF PROPERTY: 2300 North Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Community Redevelopment Agency Board, which Board found
as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
The Applicant's application for relief is hereby
... GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
3397 City Clerk
S:\Planning\Shared\Wp\Projects\Harbors, The\NWSP 02-012W. BAN 03-004\DO.doc
VIII. Old Business:
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
3405
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal oppommity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
MEMO
TO: CRA Board
FROM:
Susan Vielhauer
SUBJECT: Proposed Language Changes to Procurement and Financial
Manuals
DATE:
September 2, 2003
Staff is recommending the following changes to the Procurement Manual.
NUMBER 1- PURCHASING CREDIT CARD PROGRAM
In the Purchasing Credit Card program, Purchasing Credit Card limits will be set
as follows; $500.00 single purchase limit and a $500.00 cumulative purchase
limit per month. Specifically exempt from Procurement Manual policies and the
$500.00 purchase limit are the following items; hotel reservations, conference
registrations and transportation expenses for approved CRA travel.
Staffs' recommendations for changes to the Procurement Manual are identified in
italic and bold. These changes will accommodate the purchase and activities
needed by the CRA and improve the proficiently in processing Iow dollar value
purchases.
CRA PURCHASING POLICY MANUAL
PURCHASING CREDIT CARD
PURPOSE:
The CRA Purchasing Credit Card Program is designed to improve efficiency in
processing Iow dollar value purchases from any vendor that accepts the Visa /
MasterCard or American Express credit card.
This program will allow the cardholder to purchase approved commodities,
services, and business luncheons, business meetings and business
entertainment activities directly from vendors. Each purchasing credit card is
issued to a named individual and the CRA's name is clearly shown on the card
as well. The tax-exempt number will be given to each cardholder.
3406
The CRA Director will monitor the performance of the program. The purpose of
these policies and procedures is to accomplish the following:
To provide an efficient method of purchasing and paying for goods and
services as well as use for CRA business luncheons, business
meetings and business entertainment not exceeding $500.00 single or
cumulative purchase (total invoice). Specifically exempt from
Procurement Manual policies and the $500.00 purchase limit would
be hotel reservations, registrations and transportation expenses for
approved travel
2. To replace manual hardcopy requisitions and purchase orders for Iow
dollar value purchases.
3. To ensure purchasing credit card purchases are in accordance with the
CRA's policies and procedures.
4. To ensure that the CRA bears no legal liability from the inappropriate use
of the purchasing credit cards.
5. To provide for disciplinary action if the purchasing credit cards are
misused.
The policies and procedures provided herein are minimum standards for use.
NUMBER 2 - PURCHASE AUTHORIZATION
Currently:
The CRA may purchase budgeted good and services costing less than $499.99
without verbal or written quotes. The CRA must have three verbal quotes for
purchases of goods and services greater than $500.00 but less than $2,000.00
and three written quotes for goods and services greater than $2000.00 but less
than $5,000.00. The Chairman and the CRA Director review and approve
purchases greater than $5,000.00 but less than $10,000.00. The formal bid
process applies to purchases over $10,000.00.
The CRA Executive Director proposes a change to be authorized to approve
budgeted purchases up to $10,000.00 under these procedures for procurement.
3407
Staffs' recommendations for changes to the Procurement Manual are identified in
italic and bold. These changes will relate to purchases and activities budgeted by
the CRA.
CRA PURCHASING POLICY MANUAL
BIDDING AND REQUISITIONS
PURPOSE:
This policy is to establish unified purchasing procedures in determining the
requirements for requisitions which will be processed into purchase orders and
direct payment requisitions.
POLICY:
The purchase of all budgeted goods and services below the mandatory bid
amount of ten thousand dollars ($10,000) must follow the quotation and approval
guidelines stated below. Purchases shall not be artificially divided to circumvent
the approval process.
Purchase Amount Quotation Process Approval Level- Purchase
Total Purchase Each Item Total Purchase Order Type
Less than $500 No Quotation CRA Director* Direct Payment
Requisition/P.O.
$500 to $1,999 Three Verbal Quotes CRA Director* Direct Payment
Requisition/P.O.
$2,000 to $4,999 Three Written Quotes CRA Director* Direct Payment
Requisition/P.O.
$5,000 to $9,999 Three Written Quotes CRA Ch=!rm_-..-. -,_.,' Direct Payment
,4,,o.. .... ~. CRA Req isition/P O
Director*
$10,000 or more Formal Bid Process CRA Board Formal Bid
* or assigned Designee.
1. Direct Payment Requisition.
All requisition forms must be submitted to CRA Director or designee
providing the amount to be paid, the vendor name and vendor address.
The supporting invoice must be attached to the requisition.
2. Purchase Requisition less than $500.
34O8
All Purchase Requisitions totaling less than $500 per purchase may be
processed with a Form 121 and the invoice attached to the Form 121. All
Form 121's are forwarded directly to the CRA Director for approval and
returned to the Controller. Price quotes are not required for purchases
under this amount.
3. Purchase Requisition totalinq between $500 to $1,999.
All Purchase Requisitions totaling between $500 and $1,999 will require
three verbal quotes. The verbal quotes will be summarized and attached
to a Form 121. All Form 121's are forwarded directly to the CRA Director
for approval and returned to the Controller for payment or issuance of a
purchase order.
4. Purchase Requisition totalinq between $2,000 to $4,999.
All Purchase Requisitions totaling between $2,000 and $4,999 will require
three written quotes. The written quotes will be attached to a Form 121.
Form 121's shall be forwarded directly to the CRA Director for approval
and returned to the Controller for payment or issuance of purchase order.
5. Purchase Requisition totalinq between $5,000 to $9,999.
All Purchase Requisitions totaling between $5,000 and $9,999 will require
three written quotes. The written quotes will be attached to a 'Form 121
and forwarded directly to the CRA Director. The CRA Director a~I-CRA
,-,,.,a,...._....._.. ...... _. '""o~'"'"""_.._.=,..~_ will review the quotes, approve one and return to
the Controller for payment or issuance of a purchase order
6. Purchase Requisition over $10,000.
All Purchase Requisitions over $10,000 will require a formal bid process
and the approval of the bid by the CRA Board prior to the issuance of a
purchase order.
After all procedures have been met the ultimate responsibility for informing the
Controller to issue a purchase order or check rests with the CRA Director.
NUMBER 3- FINANCIAL MANUAL
Staff is recommending the following policy be adopted for the administration of
the CRA budget, which is not in place at this time. This adoption of this policy will
allow bills to be paid on time and deficits grouped together for the CRA Boards
approval. The CRA Executive Director will have the authority to override a given
3409
budget line item in the amount not to exceed 10% of the approved line item
budget category or $10,000.00 which ever is less. Expenditures shall have the
required 121 form and detail documents supporting the purchase.
As per the previous CRA Board direction, Staff will be proving written explanation
on the deficit of each budget line item quarterly and will be requesting a budget
transfer request twice in the fiscal year if there is a need. The proposed provision
is as follows:
ADMINISTRATION OF CRA BUDGET
PURPOSE:
The purpose of this policy is to formalize a procedure to process a budget line
item surplus or deficit.
POLICY: The CRA Executive Director will have the authority to override a given
budget line item in the amount not to exceed 10% of the line item budget
category or $5,000.00 which ever is less.
PROCEDURE:
1. The Controller will give written notice to the CRA Executive Director of a
budget line item deficit or surplus.
2. The CRA Executive Director will approve the deficit up to 10% if the line
item budget category or $5,000.00 which ever is less.
3. The Controller will provide an explanation of each budget line item deficit
to the CRA Board in the monthly financial report.
4. The Controller will provide a budget transfer request to the CRA Board on
a semi-annual basis for approval.
3410
ORDINANCE NO. 03-
AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
FLORIDA ESTABLISHING A URBAN CENTRAL
BUSINESS DISTRICT; SETTING FORTH THE
BOUNDARIES OF THE URBAN CENTRAL BUSINESS
DISTRICT; ESTABLISHING GUIDELINES AND
STANDARDS WHICH SHALL BE APPLICABLE TO
DEVELOPMENTS WITHIN THE URBAN CENTRAL
BUSINESS DISTRICT; PROVIDING FOR TRANSMISSION
TO THE DEPARTMENT OF COMMUNITY AFFA/RS;
PROVIDING FOR CONFLICTS, SEVERAB]LITY,
CODI~CATION, AND AN EFFECTIVE DATE.
WHEREAS, the Florida Administrative Code authorizes the designation of a urban
core area as an Urban Central Business District provided certain established criteria is met;
and
WHEREAS, the City of Boynton Beach is a municipality with a population
exceeding 25,000 and is located within an urbanized area as defined by the 1990 census; and
WHEREAS, the area proposed for the Urban Central Business District is currently
served by mass transit service, as defined in Chapter 9J-5, Florida Administrative Code; and
WHEREAS, the City Commission finds it is in the best interest of the City to
establish a single urban core area to attract high intensity, high density, multi-use
development in the area currently referred to as the central business district; and
WHEREAS, the City Commission finds it is necessary to the City's long range
controlled growth objectives to create an urban core area to serve as a hub of eastern
redevelopment activity; and
WHEREAS, the creation of an urban central business district is necessary to achieve
the City's goals for redevelopment of its eastern historical downtown district; and
WHEREAS, the redesignation of the central business district to an urban central
business district will permit additional development density opportunities suitable to attract
mixed use business; and
WHEREAS the area proposed for the urban central business district currently enjoys
a land use designation and zoning classification compatible with intensification of use in the
area; and
WHEREAS, the area hereinafter specified for designation as a Urban Central
Business District meets all qualifying criteria provided in Florida Administrative Code Rule
28-24.014 for designation as a urban central business district.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing Whereas clauses are true and correct and are now
ratified and confirmed by the City Commission.
Section 2. The City Commission of the City of Boynton Beach, Florida
hereby designates the current central business area hereinafter described as a Urban
Central Business District as that term is defined by Florida Administrative Code Rule
28-24.014 (10)(c)l. The land that shall comprise the Urban Central Business District
is bordered on the east by the Intracoastal Waterway, on the west by the Florida East
Coast Railroad right-of-way, on the north by northeast 6th Avenue, and on the south
by S.E. 2na Avenue and consists of approximately ninety-eight (98) acres. The area is
further delineated in map format on attached Exhibit "A".
Section 3. The Urban Central Business District is consistent with the City of
Boynton Beach Comprehensive Plan and Future Land Use map intensities, and has a land use
designation of Mixed Use (MX), eligible for Mixed Use Core (MXC) and a zoning district
designation of CBD, which is eligible for Mixed Use High (MUH).
Section 4. The Urban Central Business District is wholly within the jurisdictional
boundaries of the City of Boynton Beach.
Section 5. The current land use and zoning designation allow for high intensity
multi-use development within the proposed District.
Section 6. All laws and ordinances applying to the City of Boynton Beach in
conflict with any provisions of this ordinance are hereby repealed.
Section 7. Should any section or provision of this Ordinance or any portion
thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
affect the remainder of this Ordinance.
Section 8. This Ordinance shall become effective immediately upon passage.
FIRST READING this ~ day of
,2003.
SECOND, FINALREADINGANDPASSAGE this
2003.
~day of
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Mayor Pro Tem
Commissioner
ATTEST:
Commissioner
City Clerk
ATTACHMENT 'A'
City Of Boynton .Beach
Mixed Use-Core Area
0 0.025 0 05
IX. New Business:
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based. 3411
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal oppommity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
I
O~nm~ml~ mmm ~lmmm~, mm mmm~.~mmm~m
mm mm mm mmmm mmm mmmmmm mmmm mmmm m mmm~llm
Federal Highway
Private Road
MEMO
TO: CRA Board
FROM:
Douglas Hutchinson
SUBJECT: Burkhardt: Phase I & Phase II Proposal
DATE:
September 3, 2003
Please find an invoice, memo and Phase 1 Draft Design concepts from Burkhardt
Construction. They have asked for a 90% draw on the first phase work. Staff has review
the invoice in accordance with the Exhibit "G" and Exhibit "1" and is recommending that
the 90% of the basic services $104,220.00 be paid at this time. Staff has discussed with
Burkhardt Construction the fact that reimbursable expense can only be billed after the
expense has been paid. When expense has been paid, Burkhardt Construction will
provide invoices and copies of checks to the CRA for payment.
Staff has also identified several areas in Exhibit "G" (listed below), which along with the
input list from the CRA Board will need to be addressed for the final 10% draw to be
released.
Roadway
1.
Utilities
1.
The improvements to Boynton Beach Boulevard will include the intersection
of US-1 and will extend a maximum of (200 feet) form the north and south.
(Show the turn lane concepts)
There will be signal modification required at the intersection of US-1 only.
Place fire hydrants as necessary to maintain spacing as required by
applicable codes and regulations.
Show note to have the existing minor overhead utilities replace underground.
3412
Boardwalk
1. Tie-in to the existing boardwalk north of the proposed extension of Boynton
beach Boulevard and continue northward to the property line. (not shown)
2. The boardwalk will be lighted for pedestrian use and provide area for
entertainment with water, sewer, communication and electrical utilities.
Additionally, empty conduits will be included in the design for future use by
the BBCRA. (Must show utilities, empty conduits and proposed routes)
B. Schematic design Task
B8. Opinion of probable construction cost.
This first phase is just a compiling of concepts into one direction. Please review and
comment to me. I hope to be able to take most of these issues directly to Burkhardt
Construction so that the agenda meeting does not run too long.
The next phase review will be getting down to more exacting designs and will probably
need a workshop time. Burkhardt Construction is proposing to move to the next phase
and the proposal is included in the package.
3413
INVOICE
August 25, 2003
Pre-Construction Services
15% Design Engineering Fees
Project:
Owner:
Design/
Builder.
Boynton Beach Boulevard Extension, Promenade And Riverwalk
BBB2003-1
City Of Boynton Beach, Community Redevelopment Agency
639 East Ocean Ave, Suite #107
Boynton Beach, FI. 33435
Att: Douglas Hutchinson, Director
Burkhardt Construction, Inc.
1400 Alabama Ave. ~20
West Palm Beach, FI. 33401
Att: Dennis E. Haynes
Total Not To Exceed Fee Athorized For 15% Schematic Design
Per Agreement Dated 7/01/03
Task % Complete As Of 8/26103 And Amount Now
Due
Thank You !
90%
$ 150,900.00
3414
BURKHARDT
CONSTRUCTION, INC.
1400 Alabama Avenue
WEST PALM BEACH, FLORIDA 33401
(561) 6594400
FAX (561) 659-1402
CITY OF BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY
639 EAST OCEAN AVE., SUITE #107
BOYNTON BEACH, FL 33435
HAND DELIVERED
8/26/03 i Jo..o.
^TTE"~'°~OUGLAS HUTCHINSON
RE:
BBB 2003-1
BOYNTON BEACH BLVD. EXT.
PROMENADE & BOARDWALK
WE ARE SENDING YOU {~ Attached [] Under separate cover via
[] Shop drawings [] Prints [] Plans
[] Copy of letter [] Change order []
[] Samples
the following items:
[] Specifications
COPIES DATE NO. DESCRIPTION
2 8/26/03 8 [~S 30% DESIGN DEVELOPMENT SCOPE/FEE
PROPOSAL
2 8/25/03 1 pag~. INVOICE FOR DESIGN SERVICES TO DATE
AMOUNT DUE: $135,v~ .
10 8/26/03 23 pg~. 15% SCHEMATIC DESIGN BOOKLET
THESE ARE TRANSMITTED as checked below:
~I For approval
[~ For your use
[~ As requested
[] For review and comment
[] FOR BIDS DUE
[] Approved as submitted
[] Approved as noted
[] Returned for corrections
[] Resubmit
[] Submit
[] Return
copies for approval
copies for distribution
corrected prints
__ [] PRINTS RETURNED AFTER LOAN TO US
REMARKS
COPY TO.
3415
BURKHARDT
OONSTRUOTION, INC.
Vincent G. Burkhardt
President
August 26, 2003
Mr. Douglas Hutchinson
Director
Boynton Beach Community Redevelopment Agency
639 East Ocean Avenue, Suite #107
Boynton Beach, Florida 33435
Re: Boynton Beach Boulevard Extension Design Development Proposal
(30% Scope/Fee Proposal)
Dear Doug:
As Of This Date We Are Presenting Schematic Design Drawings (15% Package)
For Board Review, Comment And Approval. Once Approved And Signed Off By
The Board The Initial Schematic Design Requirements, As Contracted, Shall Be
Completed.
Simultaneously So As To Provide A Continuous, Uninterrupted Progress In The
Project Design We Submit The Following Proposal For Board Authorization
Enabling Us To Proceed With Design Development Drawings (30% Package)
This Next Step Includes Design Development Drawings And Will Also Include
Preliminary Permitting Meetings Which Will Determine The Scope Of Permitting
Requirements For The Project.
It Is Worthy Of Note That We Have Learned A Seagrass Survey Update Shall Be
Required By S.F.W.M.D. There Is A Seasonal Restriction On Obtaining And
Reporting This Information. All Investigation Must Be Completed Between April
1, And August 31. Upon Learning Of This We Informed The Director And In Good
Faith Proceeded With The Seagrass Survey So As Not To Miss The Timing
Window. The Fee For This Effort Is Included In The Design Development Drawings
(30% Package) Scope/Fee Proposal.
The Culmination Of The Design Development Drawings (30% Package) Shall Be
Presentation Of The 30% Plans For Board Approval And The Initial Opinion Of
Probable Cost Preliminary Estimate.
3416
1400 Alabama Avenue · West Palm Beach, Florida 33401 ° (561) 659-1400 · Fax (561) 659-1402
Boymon Beach CRA, August 26, 2003, Page 1
Exhibit "A"
SCOPE OF SERVICES
Task 1 - Design Development Documents
1.1 30% Construction Documents
We will develop a 30% plan set based upon thc approved plans developed during
the design development process. This 30% plan set will show the geometric layout
over top of the surv,y. The basis for the design of the construction document set
will be the approved Schematic Design as previously submitted, City of Boynton
Beach Design Standards, and FDOT's design standards as found in The Roadway
and Traffic Design Standards dated 1994.
Ten (10) copies of the 30% plans will be submitted to the CRA for distribution to
the appropriate departments for their review. After sufficient review time, a meeting
will be scheduled with CRA staff to review the 30% plan set. The purpose of the
meeting will be to review the 30% plan set comments, discuss revisions and design
decisions, solicit additional comments from CRA staff concluding the meeting with
an approved Plan.
Two copies of the approved 30% plan set will be forwarded to each utility company
known to operate in the vicinity of the project. Each utility company will be
requested to return one set of redlined plans, identifying the horizontal and vertical
location of their facilities, to the engineer. The engineer will log in each set of plans
when returned by the utility companies. This information will be added to the plans.
We will attend up to two meetings with CRA staff and the utility companies to
review the project and potential impacts to the utility owners.
In general, the set of 30% plans may contain the following information:
1.I.1
1.1.2
Cover Sheet
A cover sheet utilizing the standard Boynton Beach CRA cover sheet will
be provided.
Typical Roadway Sections
Typical sections will be prepared, detailing the proposed work for mainline
and cross street construction. It is anticipated that two typical sections will
be required, one typical describing construction on Boynton Beach
Boulevard and one for cross streets. The Consultant will retain a
geoteclmical-engineering firm. The geotechnical sub-consultant will obtain
exiting soil percolation rates, pavement cores; evaluate the existing
pavement and subgrade conditions; and prepare a report summarizing their
findings as well as providing a pavement design recommendation.
3417
Boynton Beach CRA, August 26, 2003, Pag~ 2
1.1.3
1.1.4
1.1.5
1.1.6
1.1.7
Horizontal and Geometric Roadway Improvements
Horizontal all,merits and geometric improvements will be detailed on the
survey plan sheets.
Roadway Vertical Profile Grades
Proposed mainline and cross street vertical profile grades will not be
developed during this phase.
General Notes
General notes defining the basis of design and construction requirements
will be provided.
Existing Utilities
Utility information, as obtained during survey data collection and the
information provided by the respective utility owners will be added to the
plans.
Drainage Improvements
1.1.7.1 We will attend up to five (5) coordination meetings with various
team members and the CRA during the course of the design and
permitting process. The meetings will consist of a project kick-off
meeting, a meeting to review the conceptual stormwater design, a
meeting to review the stormwater permit package prior to submittal
to the South Florida Water Management District (SFWMD), a
meeting with the CRA to review the Final Design Package, and one
discretionary meeting to be conducted.
1.1.7.2 A hydraulic analysis will be conducted on the project area. During
the analysis, the volume of stormwater runoff will be calculated
from the design storm, the capacity of the existing stormwater
collection system will be evaluated, and the water quality
requirements from the initial nmoff of stormwater will be
calculated. Following the calculation of excess stormwater volume
and water quality assessment, an analysis of water quality
improvements techniques will be conducted to establish a
combination of methods to provide water quality treatment goals.
Various methods including on-site disposal, off-water separators,
sedimentation sumps, discharge methods will be evaluated to
provide water quality treatment goals within the project area.
Methods previously developed for the City and SFWMD will be
used to meet the water quality requirements.
Following the hydraulic analyses, the Consultant will prepare a
conceptual design for improvements to the stormwater collection
and disposal systems within the project area. The conceptual
design will include locations and capacities of catch basins and
localized disposal systems (e.g., Freuch drain.~ and drainage wells),
and a listing of details to include into drainage features.
1~1.7.3
3418
Boynton Beach CRA, August 26, 2003, Page 3
1.1.8
3.1.9
1.1.10
1.1.11
1.1.12
1.1.13
Landscape, Hardscape and Irrigation Improvements
Landscape and irrigation layouts will be provided as outlined within the
approved Schematic Design submittal. Included will be the mainline layout
of the irrigation system for the project.
Gateway/Entry Features and Boardwalk Pavilions
Plan.% sections and preliminary details for the project gateway/entry
features and the boardwalk open air pavilions will be provided as outlined
within the approved design development plans created in Task 2.
Theming and Community arts program
Based on the theming c, oneepts approved in the design development plans,
we will work with the local arts community to prepare an arts program
integrated into the overall planned improvements. We with coordinate plan
preparation of arts and theming elements for pricing by Burkhardt
Consuuetion~
Pedestrian Lighting Improvements
Schematic pedestrian lighting layouts will be provided based on a
reeo,m,ended foot candle illumination level developed by the CRA and the
consultant team within Task 2.
Boardwalk Improvements
Horizontal alignments along with the layout of the vertical aesthetic
elements of the boardwalk will be provided based upon the approved design
development plans.
Intersection Improvements
There are two large intersections and two smaller intersections that will be
i ~mproved as part of this project. The more si~,nifieant intersections are at
the intersection of US-1 and Boynton Beach Boulevard and NE 6~ Street
and Boynton Beach Boulevard. The geometry of these intersections will be
evaluated and recommendations for enhancements to the geometry as well
as aesthetic improvements will be developeck Additionally, initial signal
modifications/additions will be reviewed and developed as part of this task
for the US- 1 intersection. The two smaller intersections are both along
Boynton Beach Boulevard and are at the entrances into the new
development at the marina. These intersections will be coordinated with the
development plan to be consistent and will also be consistent with the
overall theme of the streetacape project.
30% Plan set s~mamary of estimated sheets:
Cover Sheet
Typical Sections
Centerline Control Sheet
Plan and Profile Sheets (Roadway)
Miscellaneous Construction Details
3419
Boynton Beach CRA, August 26, 2003, Page 4
Miscellaneous Drainage Details 2
Utility Plans and De'tails 3
Signing and Pavement Marking Plans 3
Landscape Horizontal Control Plans 6
Typical Sections and Area Enlargements 7
Irrigation Plans and Details 6
Electrical Plans and Details 6
Hard/Sofiscape Details 6
Theming and Arts Plans and Details 4
Gateway and Entry Feature Plans and Sections 2
Pavilion Plans and Sections 2
Boardwalk Horizontal Control Plans 6
Boardwalk Detail Sheets 8
Boardwalk Structural Detail Sheets not in this submittal
Total Number of Sheets
72
The Consultant will provide 10 copies of the 30% construction document plan set to
the CRA for distribution to the appropriate departments for their review. Afl~
sufficient review time, a meeting will be scheduled with CRA to review the 30%
design plans.
Task 1.1 - Opinion of Probable Cost
An Opinion of Probable Cost will be provided at the completion of this task.
Task 2 - Initial Permit Coordination and Data Collection
It is anticipated that numerous permits will be required for the improvements
associated with this project from regulatory agencies. Additionally, there will be
significant coordination and data collection efforts to obtain the existing information
for the site. Such data collection will include utility locations, as-built information,
and coordination with the marina developer. Listed below are the agencies that we
may be coordinating, obtaining existing data, and conducting pre-application
meetings with in relationship to the proposed improvements:
2.1
2.2
2.3
2.4
25
26
27
Z8
South Florida Water Management District (Sb-~34D)
United States Army Corp of Engineers (USACE)
National Marine Fishery Services (NMYS)
United States Fish and Wildlife Services (FWS)
United States Coast Guard (USCG)
Florida Fish and Wildlife Conservation Commission (FWC)
Florida Department of Transportation (FDOT)
Palm Beach County Traffic Engineering
3420
Boynton Beach CRA, August 26, 2003, Page 5
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
Palm Beach County Ut~fit~es
l~or~da Power and Light (FPL)
Southern Bell
Gas Company
Cable Company
Boynton Beach Engineering
Boynton Beach CRA
Marina Developer and Professional Services Team
The consultant will prepare a Technical Memorandum that summarizes the findings
and discussions with the regulatory agencies. The memorandum will also include
the consultant's recommendations and a strategy for proceeding for the Client's
consideration.
Task 2.1 - Seagrass Survey
The consultant will conduct a seagrass survey to determine areal extend, species
composition, and abundance of seagrass in the vicinity of the proposed promenade.
This survey will include eleven transects of the vicinity of the proposed promenade.
These transects will nm every 100 feet along the shoreline, from the Mean High
Water Line (MI-IWL) towards the Intracoastal Waterway (ICW) for a length of 50
feet. General conditions will be noted for data collection days such as date, time of
observations, names of staff, tidal stage, weather, and other relevant information as
determined by the consultant. Each transect will be set using a 100 foot waterproof
measuring tape. Buoys will be placed at the beginning and endpoints to indicate
their position. A differentially corrected Global Positioned Satellite (GPS) unit will
be used to record the transect begin and endpoint positions.
The consultant will survey three one square meter quadrants along each transect.
The one square meter quadrant will be sectioned into four equal sections. The
percent cover for each species present will be recorded. Notable qualitative
observations will be delineated and their position along the tape will also be
recorded.
The consultant will provide written documentation of the seagrass survey findings in
the form of a technical memorandum. This memorandum will outline the
methodology and findings of the seagrass survey.
Task 3 - Public Meetings and Presentations
Our proposal includes attendance at one Public meeting (CRA Board Meeting) in
addition to the meetings that are described within the above tasks. The consultant
shall prepare graphics for and present the plans to the CRA board at the completion
3421
Boynton Beach CRA, August 26, 2003, Pag~ 6
of the 30% documents. The intent of this meeting is to review the proposed
improvements as well as discuss the project cost and schedule.
Task 4 - Utility Conversion Coordination
ff the CRA desires to place the existing overhead utility system below ground, the
Consultant will coordinate with the various utility companies the relocating of the
systems underground. The new underground facilities will need to be located on our
construction documents to minimize conflicts with roadway, utilities, drainage and
beautification improvements. Therefore, the coordination of the overhead
conversions to underground will initiated during this phase of the project.
ADDITIONAL SERVICES
Upon your authorization, we will provide any additional services that may be
required beyond those described in Task 1 through 4. These services may include
but are not limited to such items as the following:
Preparation of construction documents.
· Preparation ofponnit applications.
· Preparation of right of way acquisition sketches or descriptions.
· Significant redesigns of the drainage system to meet additional SFWMD
requirements caused by changing agency criteria after our initial design is
reviewed with each appropriate agency and similar factors outside the
consultant's control.
· Making traffic counts or undertaking other traffic related analysis.
· Traffic signal plans.
· Design of habitable structures including museum and theater facilities.
· Mitigation Plans.
COMPENSATION
We will provide the scope of services as described as outlined below.
Basic Services Lump Sum Amount
Task 1 - Design Development Plans ................................................ $225,000
Task 2 - Initial Permit Coordination and Data Collection ..............$53,500
Task 3 - Public Meetings and Presentations ..................................... $10,500
Task 4 - Utility Conversion Coordinstion ........................................... $9,500
Task 5 - Preliminary Cost Estimate ..................................... $15,750
Expenses ....................................................................... $38,000
3422
Boynton Beach CRA. August 26, 2003, Page 7
Total $352,250
SCHEDULE
We will provide the services outlined in task 1 through 5 in accordance with the time
flame outlined below:
Deliverable
Design Development Plans & Preliminary
Construction Cost Estimate
Permit Coordination
Public Meetings and Presentations
Utility Conversion Coordination
Schedule
12-16 weeks af~ notice to
proceed
Concurrent with Design
Development Task
After submittal of Design
Development Plans
Concurrent with Design
Development Task
O:kBoynton Beach CRA\buda'mr~eol~fo~designdevelopment doe
3423
Hutchinson, Douglas
From:
Sent:
To:
Cc:
Subject:
Livergood, Jeffrey
Tuesday, September 02, 2003 9:30 AM
Hutchinson, Douglas
Bressner, Kurt
BB Blvd and Promenade
Doug,
Thanks for sending me the plans for the above referenced project. The plans I received were dated August 26, 2003.
I found the plans to be deficient in preliminary roadway geometdcs. You should consider enlisting the traffic engineering
skills of KJmley Home to look at the overall traffic capacity of the intersection of Federal and Boynton Beach Blvd. The
consultant should also formally evaluate traffic and pedestrian patterns on all of the new "street" portion. The City will
likely get one shot at rebuilding the intersection of Federal and Boynton Beach Blvd. Thus, we should consider the traffic
that will be generated by all potential development in the CBD and then reconstruct the intersection one time. For
example, it would be poor planning to complete your work on Boynton Beach Blvd and then a year later other
development proceeds that would require that the intersection again undergo modification by adding something like a
dght turn lane on northbound Federal, for example, or even worse an entirely new lane on Boynton Beach Blvd east of
Federal. Instead, it would be desirable to construct the full improvements now, plus it would be safer to the motodng and
pedestrian public by reducing the timeframe of construction activity.
It is nearly certain that future development will not be viable and successful without roadway lane additions and/or other
modifications on Federal and the west approach leg of Boynton Beach Blvd as well. Whether the CRA chooses to fund
the improvements, or apportion the cost to each future developer on a recapture agreement of sorts, is a choice that
must be made by the CRA. Perhaps the improvements could be constructed by the CRA and leveraged as an incentive
to developers? However, please know that the City staff will recommend formal evaluation of necessary traffic capacity
improvements and construction of same. These steps will have to be taken by someone pdor to pdvate development
and prior to construction of Boynton Beach Blvd by the CRA. Of course, our staff role is to recommend only and the City
Commission has final authority. The need for increased traffic capacity will be solely attributed to all future development
in the CBD, both public and pdvate.
I think it best that the CRA have the foresight to plan for the future traffic and thus re-build this intersection and other
necessary improvements one time, and not multiple times as each individual development proceeds. Sorry, but I cannot
support the pavement cross sections as shown on the referenced plans until such time that a formal traffic study is
conducted by a professional engineering firm well versed in traffic studies. This study must consider the intersection
improvements necessary to reasonably support future development.
I am available to assist you and the CRA in any way.
Jeff
3424
Exhibit "G"
Scope of services
The proposed improvements have been identified in the RFQ and attached as Exhibit "G" ,"H", And
'T' Several schematic designs have been completed for these improvements. It is the intent of the
BBCRA to have the Contractor utihze these schematic designs as the understanding for the desired
"look" of the finished improvements.
Additionally, the Marina Village Project has been approved adjacent to the proposed Boynton Beach
Boulevard Extension and immediately west of the new Marina Docks. The access of this project
along the design elements of the Project will be considered when preparing the plans for the
BBCRA. Below are some of the proposed improvements that shall included in the design have been
outlined.
Roadway
1. The extension of Boynton Beach Boulevard will extend due east fi:om US-1 to the
Intracoastal Waterway and will be designed to support emergency vehicles and possibly
Shuttle vehicles as well. East of the vehicular access to the Marina Village Project the
extension will become a pedestrian promenade.
2. The improvements to Boynton Beach Boulevard will include the intersection of US-1
will extend a maximum of(200 feet) from the north and south.
3. There will be signal modification required at the intersection of US-1 only.
Drainage
1. Contractor will be responsible to provide all required water quality studies and for compliance
with all water quality standards and regulations.
2. Based on existing elevations, initial recommended design solutions will be determined
following the completion of the hydraulic analysis to be completed by Contractor.
Utilities
1. Place fn'e hydrants as necessary to maintain spacing as required by applicable codes and
regulations.
2. There are no anticipated improvements to the sanitary system,
3. Provid.,e coordination to have the existing minor overhead utilities replaced Underground.
(Work will actually be completed by others).
Lighting 1. Pedestrian Poles will be the recommended lighting system for the entire project.
2. The recommended lighting system design should reflect the current light poles placed within
the BBCRA.
47
Exhibit "G" Continued
Scope of Services
Landscaping
1.Landscape themes will be consistent as to unify the entire project area and allow for some
flexibility with/n the overall concepts.
2.Landscape improvements assume the installation of major street trees within the Project area
along with a significant entry feature into the project area.
Boardwalk
1. The boardwalk will incorporate an entry feature as it connects into the extension of Boynton
Beach Boulevard.
2. ~ The boardwalk shall incorporate a theme as approved by the BBCRA.
3. The boardwalk will incorporate open-air pavilion (s) as identified by the BBCRA.
4. The boardwalk will meander along the limits of the existing mangroves within the limits of
the BBCRA privately owned submerged land and tie-in to the existing boardwalk north of
the proposed extension of Boynton Beach Boulevard, and continue northward to the property
line.
5. The boardwalk will be lighted for pedestrian use and provide area for entertainment with
water, sewer, communication and electrical utilities. Additionally, empty conduits will-be
included in the design for future use by the BBCRA.
Schematic Design Task
Survey Coordination/Data Collection Work
This task will consist of coordinating improvements made within the area since the
completion of the latest survey and coordinating the additional survey requirements. The
coordination activities will be limited to an initial "windshield" survey by the Contractor and
survey crew chief to identify significant changes in the physical environment since the
completed survey. Based on these findings, the survey will be updated to reflect the existing
conditions.
The Contractor will collect readily available information including information provided by
the Client such as the existing bathymetry and natural resources within the project vicinity
and ~onduct field reconnaissance to characterize these resources. The Design/Builder will
provide asurvey for the engineering design. This will include the location of surface features,
inverts and locations of the storm/sanitary structures, cross sections at 50-foot intervals and
providing a baseline survey. Upon completion of the 30% effort additional survey may be
required along the Intracoastal Waterway.
48
Exhibit "G" Continued
Scope of Services
B.Schematic Design Task
A base map of the existing conditions will be prepared using a scale of no less than lin. =
40ft. scale, utilizing the updated survey and information being obtained within sub-task"A"
above. Within this task we will apply the typical cross sections as approved by the BBCRA
to the proposed roadway in a plan view. The components of the streetscape will be shown to
clearly demonstrate the character of the streetscape and will include:
B !.. Layout of travel lanes and curbing options
B2: Layout and material selection for sidewalk
B3. Preliminary size and selection of planting material
B4. Layout and selection of pedestrian lighting system
B5. Layout and selection of entry features
B6. Layout, size and material of shade structures and open air pavilions ,~
B7 Layout, size, and material of boardwalk
B8. Opinion of probable construction cost.
After the base mapping is prepared, a field walk through will be conducted to verify existing
conditions with the BBCRA. Design conditions listed above will be addressed and reviewed to
reaffm-n BBCRA consensus prior to the final preparation of The Design Development Plan Set
49
Exhibit "I"
Fee
The Project's initial Projected Budget shall be as defined in Exhibit "H". The Design/Engineering
Fee shall be estimated based on the Project's initial cost projection of $7,720,000. The
Design/Engineering fees shall be in the 8% to 12% range of the estimated cost which may be
adjusted by the BBCRA fi.om time to time depending on ultimate project scope. The Scope of Work
shall be divided into the following tasks and their corresponding percentage will be used to estabhsh
the cost for each.
Schematic Design
Design Development
Construction Design
Bidding/Permitting
Construction Adrnin.
Total
15% $115,800
20% To Be Determined
40% To Be Determined
5% To Be Determined
20% To Be Determined
100%
To Be Determined
The Contractor will provide the scope of services as described in Exhibit "G" for a fee as outlined
below.
Basic Services
Schematic Design 15%
Subtotal for this Phase
Fixed Fee
$115,800.00
$115,800.00
Reimbursable Expenses (Estimated Budgets)
Expenses
Geotechnical
Subtotal (not to exceeded)
Total
$24,200.00
,$10,9oo. oo
$150,900.00
Schedule
The Contractor will provide the services outlined in Schematic Design in accordance with the time
frame outlined below.
Deliverables
Survey Update Coordination
Schematic Design
Schedule
6 weeks after notice to proceed
8 weeks after receipt of survey
\UGCDE_FSkL[BRARYk1998\980465kAGMT~Burkhardt Construction Inc Agreement(Revised 6-25-03).doc
51
Memo
To:
From:
Subject:
Date:
CRA Board
Doug Hutchinson - Executive Director
Boynton Beach Boulevard Project Representative
September 3, 2003
The attached is a project representative contract which was proposed by
Jonathan T. Ricketts, Inc., and has been revised by Legal Council. The
representative oversees the contract work provided by Burkhardt Construction for
the Boynton Beach Boulevard project. The representative officially represents
the CRA"S interest to ensure that Burkhardt Construction is following the
Contract between the CRA and Burkhardt Construction and to advise the CRA
on whether payment should be made because the work produced by Burkhardt
Construction does in fact comply with the requirements of the Contract.
3425
September 9, 2003
Mr. Douglas Hutchinson, Director
Boynton Beach Community Redevelopment Agency
639 E. Ocean Ave, Suite 107
Boynton Beach, FL 33435
Boynton Beach Boulevard Extension Promenade and Marine Boardwalk -
Owner's Agent Services
BBB 2003-1
Dear Mr. Hutchinson:
Thank you for the opportunity to provide you with this proposal for the Owner's agent services for
the above referenced project. The scope of work shown below is based on the work to be done at
the Boynton Beach Boulevard Extension during the design development stage as currently proposed
by the design/build team of Burkhardt Construction and Kimley-Hom. The estimated fee is
provided as a not to exceed amount and is based on 12-16 weeks of service. Jonathan T. Ricketts,
Inc., will be available to perform items listed in the Scope of Work and any additional tasks
authorized by the Boynton Beach Community Redevelopment Agency (CRA). Billing will be
based on actual services provided.
Scope of Work:
Desi~n~ Development Phase
During the design development phase, on an as-needed basis, we will provide the Community
Redevelopment Agency with the following services:
Representing the CRA by attending key meetings with local governing agencies to
provide input when requested by CRA. Providing representation and input when
multiple agencies have conflicting design criteria.
2. Attending CRA meetings to provide updates and meet with the Director and others at
other times, when requested by CRA Executive Director or Board.
3. Review documents provided by the design/build team to verify general conformance
with the Contract between the CRA and Burkhardt Construction.
Mr. Douglas Hutchinson
September 9, 2003
Page 2
4. Assisting, as needed, the CRA staff on issues related to design, permitting, and ease of
construction.
Design Phase
Monitoring the progress of the design/build team, reviewing their design for general
conformance with the Contract between the CRA and Burkhardt Construction, and
reviewing their invoices for approval or approval with changes.
FEE TO BE DETERMINED
Construction Phase
Observe and advise the CRA Executive Director of the progress of the design/build
team and to verify that the construction and the work of Burkhardt Construction is in
general compliance with the Contract between the CRA and Burkhardt Construction.
Review requests or invoices for payment and requests for change orders and advise
CRA on whether payment should be approved or approved with changes.
FEE TO BE DETERMINED
If you are in agreement with the above scope of work, the estimate of fees shown and the
supplemental conditions as shown herein, please sign where indicated. This agreement will
become effective upon receipt by our offices of a signed proposal.
JONATHAN T. RICKETTS, INC.
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
Jonathan Ricketts
President
Date:
Larry Finkelstein, Chairman
Douglas Hutchinson, Executive Director
Director
Date:
Mr. Douglas Hutchinson
September 9, 2003
Page 3
SUPPLEMENTAL CONDITIONS:
GENERAL
mo
Certain separate and independent consultants and/or professionals such as attomeys,
architects, biologists, quality assurance professionals, surveyors, structural engineers,
geotechnical exploration professionals, hydrogeology testing professionals, aerial
photography professionals, or other professionals, whose scope of expertise would not come
within the services Jonathan T. Ricketts, Inc., has agreed to perform pursuant to this
contract, may be required to complete the work proposed by the Boynton Beach
Community Redevelopment Agency (CRA). If such professionals are so employed to
perform services for the CRA, with prior approval, the CRA agrees to hire said profes-
sionals directly, or with Jonathan T. Ricketts, Inc., as its designated and approved agent, and
the CRA shall pay for all charges of said professionals. Such outside professionals are not
to be considered as being employees or under contract with Jonathan T. Ricketts, Inc.
PAYMENT
Billing will be submitted to the client monthly, and will be based on the hours worked or a
percentage completed basis, as stated herein. Additional work outside of the scope shown,
shall be approved in writing, in advance, and shall be billed as additional work in
accordance with the rates shown on Exhibit "A".
Any payment received after thirty days fi.om the date of the invoice shall incur interest at the
rate of one (1%) percent per month (12% annually) from the first of each month.
Non-payment of any monthly invoice due and owing greater than thirty (30) days shall be
good cause for Jonathan T. Ricketts, Inc., to cease all work on said projects.
It is agreed between the parties that city, county, state, or federal authorities may enact new
or revise existing governmental regulations. Any and all additional work necessary and
required to comply with these new or revised governmental regulations which create
additional work for Jonathan T. Ricketts, Inc., shall be performed by Jonathan T. Ricketts,
Inc., in a professional manner pursuant to the terms of this contract, as extra and additional
work to be billed on an hourly rate.
Mr. Douglas Hutchinson
September 9, 2003
Page 4
Only those services specifically identified within the scope of work shall be included. Other
services may be added with written agreement between both parties.
MISCELLANEOUS
mo
The parties agree that Jonathan T. Ricketts, Inc., shall not be responsible for the compliance
of the project with all safety ordinances and/or regulations, inspection of the ways, means,
or sequence of construction. The CRA agrees that Jonathan T. Ricketts, Inc., shall have no
responsibility for the above and shall not be liable to any third parties, including
governmental agencies, for the failure of the project to comply with the above.
Each party in the event of litigation waives thai by jury and agrees to non-jury thai by the
court.
Either party may terminate this agreement with written notice to the other. Upon written
termination by either party, all parties shall be relieved fi.om any further work or duties
hereunder, except that the CRA shall be and remain responsible for fees and expenses
incurred up through the date of termination.
INSURANCE
JONATHAN T. RICKETTS, INC. shall, on a primary basis and at its sole expense, agree
to maintain at all times during the period of design and construction, insurance coverages,
limits, including endorsements, as described herein. The requirements contained herein,
as well as CRA's review or acceptance of insurance maintained by JONATHAN T.
RICKETTS, INC., are not intended to and shall not in any manner limit or qualify the
liabilities and obligations assumed by JONATHAN T. RICKETTS, INC., under the
Agreement.
Liability & Additional Insured - JONATHAN T. RICKETTS, INC., shall
maintain Commercial General Liability and Business Auto Liability at limits not
less than $500,000 per occurrence. JONATHAN T. RICKETTS, INC., further
agrees to endorse Community Redevelopment Agency as an "Additional Insured"
to the Commercial General Liability, but only with respect to negligence other
than CRA's negligence arising out of this Agreement.
Worker's Compensation & Employer's Liability - JONATHAN T. RICKETTS,
INC., agrees to maintain, Worker's Compensation & Employer's Liability
insurance in accordance with Florida Statute, Chapter 440.
Mr. Douglas Hutchinson
September 9, 2003
Page 5
Certificate of Insurance - JONATHAN T. RICKETTS, INC., agrees to provide a
statement, or Certificate of Insurance, evidencing insurance for the above required
coverages to the attention of CRA 639 E. Ocean Ave. Suite 107 Boynton Beach,
F1 33435.
INDEMNIFICATION (Limited not to exceed Five Hundred Thousand Dollars)
Ao
For and in consideration of good valuable and separate consideration (of 1% of the fee
charged), the receipt and sufficiency of which is hereby acknowledged, The City of Boynton
Beach Community Redevelopment hereby agrees to indemnify, save, and hold harmless
Jonathan T. Ricketts, Inc., it's officers and employees from any and all liabilities and/or
claims made by third parties, but with a monetary limitation on the extent of the
indemnification not to exceed $500,000.00 including attorney's fees and costs. Jonathan T.
Ricketts, Inc. shall give written notice by registered mail to the City of Boynton Beach
Community Redevelopment of any act or occurrence involving a claim or demand
indemnified against herein within 5 days of such claim or demand.
EXHIBIT "A"
PER DIEM RATE SCHEDULE
(NON-CONTRACT ITEMS)
CLASSIFICATION
Computer Draftsman
Engineer/civil or environmental design
Planner
Attendance at public meetings
Court testimony (minimum $800)
Secretary
Field observation/coordination (for construction)
Office Technician
Mileage
Prints
Reimbursable expenses
(photocopies, express mail, filing fees, etc.)
RATE
$55.00/hour
$120.00/hour
$110.00/hour
$150.00/hour
$200.O0/hour
$30.00/hour
$55.00/hour
$35.00/hour
$0.30/mile
$0.50/square foot
Cost + 10%
\xJGCDE_FS~LIBRARYX1998\980465~AGMT~Extension Promenade and Mar/ne Boardwalk.doc
September 3, 2003
Mr. Douglas Hutchinson, Director
Boynton Beach Community Redevelopment Agency
639 E. Ocean Ave, Suite 107
Boynton Beach, FL 33435
Boynton Beach Boulevard Extension Promenade and Marine Boardwalk -
Owner's Agent Services
BBB 2003-1
Dear Mr. Hutchinson:
Thank you for the opportunity to provide you with this proposal for the Owner's agent services for
the above referenced project. The scope of work shown below is based on the work to be done at
the Boynton Beach Boulevard Extension during the design development stage as currently proposed
by the design/build team of Burkhardt Construction and Kimley-Hom. The estimated fee is
provided as a not to exceed amount and is based on 12-16 weeks of service. Jonathan T. Ricketts,
Inc., will be available to perform items listed in the Scope of Work and any additional tasks
authorized by the Boynton Beach Community Redevelopment Agency (CRA). Billing will be
based on actual services provided.
Scope of Work
During the design development phase, on an as-needed basis, we will provide the Community
Redevelopment Agency with the following services:
Representing the CRA by attending key meetings with local governing agencies to
provide input when requested by CRA. Providing representation and input when
multiple agencies have conflicting design criteria.
2. Attending CRA meetings to provide updates and meet with the Director and others at
other times, when requested by CRA Executive Director or Board.
3. Review documents provided by the design/build team to assure they are consistent with
the Contract between the CRA and Burkhardt Construction.
4. Assisting, as needed, the CRA staff on issues related to design, permitting, and ease of
construction.
3426
Mr. Douglas Hutchinson
September 4, 2003
Page 2
Design Phase
Monitoring the progress of the design/build team, reviewing their design for
conformance with the Contract between the CRA and Burkhardt Construction, and
reviewing their invoices for approval or approval with changes.
Construction Phase
o
Inspect and advise the CRA Executive Director of the progress of the design/build
team and to ensure that the construction and the work of Burkhardt Construction is in
compliance with the Contract between the CRA and Burkhardt Construction. Review
requests or invoices for payment and requests for change orders and advise CRA on
whether payment should be approved or approved with changes.
Total not to exceed fee, based on hourly services
$31,000.00
If you are in agreement with the above scope of work, the estimate of fees shown and the
supplemental conditions as shown herein, please sign where indicated. This agreement will
become effective upon receipt by our offices of a signed proposal.
JONATHAN T. RICKETTS, INC.
BOYNTONBEACH COMMUNITY
REDEVELOPMENT AGENCY
Jonathan Ricketts
President
Date:
Larry Finkelstein, Chairman
Douglas Hutchinson, Executive Director
Director
Date:
3427
SUPPLEMENTAL CONDITIONS:
GENERAL
Certain separate and independent consultants and/or professionals such as attomeys,
architects, biologists, quality assurance professionals, surveyors, structural engineers,
geotechnical exploration professionals, hydrogeology testing professionals, aerial
photography professionals, or other professionals, whose scope of expertise would not come
within the services Jonathan T. Ricketts, Inc., has agreed to perform pursuant to this
contract, may be required to complete the work proposed by the Boynton Beach
Community Redevelopment Agency (CRA). If such professionals are so employed to
perform services for the CRA, with prior approval, the CRA agrees to hire said profes-
sionals directly, or with Jonathan T. Ricketts, Inc., as its designated and approved agent, and
the CRA shall pay for all charges of said professionals. Such outside professionals are not
to be considered as being employees or under contract with Jonathan T. Ricketts, Inc.
PAYMENT
Billing will be submitted to the client monthly, and will be based on the hours worked or a
percentage completed basis, as stated herein. Additional work outside of the scope shown,
shall be approved in writing, in advance, and shall be billed as additional work in
accordance with the rates shown on Exhibit "A".
Bo
Any payment received after thirty days fi:om the date of the invoice shall incur interest at the
rate of one (1%) percent per month (12% annually) from the first of each month.
Co
Non-payment of any monthly invoice due and owing greater than thirty (30) days shall be
good cause for Jonathan T. Ricketts, Inc., to cease all work on said projects.
It is agreed between the parties that city, county, state, or federal authorities may enact new
or revise existing govemmental regulations. Any and all additional work necessary and
required to comply with these new or revised governmental regulations Which create
additional work for Jonathan T. Ricketts, Inc., shall be performed by Jonathan T. Ricketts,
Inc., in a professional manner pursuant to the terms of this contract, as extra and additional
work to be billed on an hourly rate.
Only those services specifically identified within the scope of work shall be included. Other
services may be added with written agreement between both parties.
MISCELLANEOUS
mo
The parties agree that Jonathan T. Ricketts, Inc., shall not be responsible for the compliance
of the project with all safety ordinances and/or regulations, inspection of the ways, means,
or sequence of construction. The CRA agrees that Jonathan T. Ricketts, Inc., shall have no
responsibility for the above and shall not be liable to any third parties, including
3428
governmental agencies, for the failure of the project to comply with the above.
Each party in the event of litigation waives trial by jury and agrees to non-jury trial by the
court.
Co
Either party may terminate this agreement with written notice to the other. Upon written
termination by either party, all parties shall be relieved fi.om any further work or duties
hereunder, except that the CRA shall be and remain responsible for fees and expenses
incurred up through the date of termination.
INSURANCE
JONATHAN T. RICKETTS, INC. shall, on a primary basis and at its sole expense, agree
to maintain at all times during the life of this Agreement, insurance coverages, limits,
including endorsements, as described herein. The requirements contained herein, as well
as CRA's review or acceptance of insurance maintained by JONATHAN T. RICKETTS,
INC., are not intended to and shall not in any manner limit or qualify the liabilities and
obligations assumed by JONATHAN T. RICKETTS, INC., under the Agreement.
Ao
Liability & Additional Insured - JONATHAN T. RICKETTS, INC., shall
maintain Commercial General Liability and Business Auto Liability at limits not
less than $500,000 per occurrence. JONATHAN T. RICKETTS, INC., further
agrees to endorse Community Redevelopment Agency as an "Additional Insured"
to the Commercial General Liability, but only with respect to negligence other
than CRA's negligence arising out of this Agreement.
Worker's Compensation & Employer's Liability - JONATHAN T. RICKETTS,
INC., agrees to maintain, Worker's Compensation & Employer's Liability
insurance in accordance with Florida Statute, Chapter 440.
Co
Certificate of Insurance - JONATHAN T. RICKETTS, INC., agrees to provide a
statement, or Certificate of Insurance, evidencing insurance for the above required
coverages to the attention of CRA 639 E. Ocean Ave. Suite 107 Boynton Beach,
F1 33435.
3429
EXHIBIT "A"
PER DIEM RATE SCHEDULE
(NON-CONTRACT ITEMS)
CLASSIFICATION
Computer Draftsman
Engineer/civil or environmental design
Planner $110.00/hour
Attendance at public meetings
Court testimony (minimum $800)
Secretary
Field observation/coordination (for construction)
Office Technician
Mileage
Prints
Reimbursable expenses
(photocopies, express mail, filing fees, etc.)
RATE
$55.00/hour
$120.00/hour
$150.O0/hour
$200.O0/hour
$30.O0/hour
$ 5 5. 00/hour
$35.00/hour
$0.30/mile
$0.50/square foot
Cost + 10%
\xJGCDE_FSXLIBRARYM 998\980465XAGMT~Extension Promenade and Marine Boardwalk.doc
MEMO
TO: CRA Board
FROM:
Susan Vielhauer
SUBJECT: Approval of the CRA Executive Director Contract.
DATE:
September 2, 2003
Staff is presenting for consideration the contract for Douglas C. Hutchinson, CRA
Executive Director. This contract has been revised by Legal Staff to include the changes
agreed upon at the July 17, 2003 CRA Board Meeting.
The CRA Executive Director has had one on one-evaluation meetings with CRA Board
members. These results have been complied and presented to the CRA Board Chair.
The CRA Board Chair may have comments for the record in regards to the evaluation
and salary negotiation results.
Note that the CRA Executive Director's contract needs to include an annual salary
amount.
3430
EM PLOYM ENT CONTRACT
THIS CONTRACT is entered into
Redevelopment Agency, hereinafter
HUTCHINSON.
between the Boynton Beach Community
referred to as "CRA", and DOUGLAS C.
RECITALS
The CRA and DOUGLAS C. HUTCHINSON acknowledge the following as the basis for
this contract:
A. The CRA is desirous of retaining the services of DOUGLAS C. HUTCHINSON
to serve as the Executive Director of the CRA and DOUGLAS C.
HUTCHINSON agrees to provide said service.
B. In selecting DOUGLAS C. HUTCHINSON to be the Executive Director of the
CRA, the CRA has relied on all information and materials appearing on or
furnished in connection with his application for that position, including
representations made in oral interviews. DOUGLAS C. HUTCHINSON
represents that all such information and materials are accurate, complete and
authentic and that he is qualified and has the expertise to serve as the
Executive Director of the CRA and that the performance of such duties are
specialized in nature.
C. The CRA and DOUGLAS C. HUTCHINSON wish to reduce their agreements
to writing in order to describe their relationship with each other and to provide a
basis for effective communication between them as they fulfill their respective
governance and administrative functions in the operation of the CRA.
D. The position of Executive Director is a contractual position controlled by the
terms hereof.
TERMS~ CONDITIONS AND CONVENANTS
Accordingly, based upon the forgoing premises and in consideration of the mutual
covenants contained in this Contract, the CRA and DOUGLAS C. HUTCHINSON
agree as follows:
ARTICLE 1
Agreement for Services
1.1
The CRA hereby contracts with DOUGLAS C. HUTCHINSON to serve as
Executive Director of the CRA and DOUGLAS C. HUTCHINSON hereby
agrees to provide the services as hereinafter set forth.
3431
1.2
DOUGLAS C. HUTCHINSON is an at will employee of the CRA. By
acceptance of the Contract, DOUGLAS C. HUTCHINSON acknowledges that
there has been no representation or promise, expressed or implied fixing the
term of this appointment, except as provided for herein. The Human
Resources Policy and Procedures Manual does not apply hereto except as
specifically referenced herein and the following Articles shall specifically apply:
1-2, 1-4, 1-5, 3-3, 5-4, 5-6, 6-1, 6-2, 6-3, 6-4, 6-5, 6-6, 6-7, 6-8, 6-9, 6-10 and
6-11.
ARTICLE 2
Duties and Obligations
2.1
Principal Duties and Obligations. Subject to the CRA Board direction and
supervision for the overall operation of the CRA, DOUGLAS C. HUTCHINSON
shall:
2.1.1
be the Executive Director of the CRA and is responsible for all activities
associated with the CRA. Some of those responsibilities are as set forth
(Exhibit "A") in the CRA Executive Director Job Description.
2.2
Manner of Performance. Except as otherwise expressly provided by the
Contract, DOUGLAS C. HUTCHINSON shall at all times:
2.2.1
devote all his time, attention, knowledge and skill solely and exclusively to
the business and interest of the CRA during normal working hours and at
CRA related events after normal business hours;
2.2.2 perform his duties and obligations faithfully, industriously and to the best of
his ability;
2.2.3
disclose all employment to the CRA Board and not engage in any
conflicting outside employment except with prior written permission of the
CRA Board;
2.2.4 keep the CRA Board fully informed in advance of all travel and activities
that take him out of the office for more than a day at a time.
3432
Page 2 of 13
3.1
3.1
ARTICLE 3
Annual Performance Goals and Evaluation
The CRA shall review and evaluate the performance of DOUGLAS C.
HUTCHINSON at least once annually no later than forty-five (45) days prior
to end of the term of each year of this Agreement. The review and
evaluation shall be in accordance with performance criteria developed by
the CRA, and such criteria must be provided to DOUGLAS C.
HUTCHINSON in advance of the commencement of the period of
evaluation. The criteria may be added to or deleted from as the CRA may
from time to time determine, except that DOUGLAS C. HUTCHINSON shall
not be evaluated for his work if no performance criteria has been
established. Further, the CRA shall provide DOUGLAS C. HUTCHINSON
with a summary written statement of the evaluation and provide an
adequate opportunity for DOUGLAS C. HUTCHINSON to discuss his
evaluation with the CRA.
3.2 Periodically, the CRA and DOUGLAS C. HUTCHINSON shall define such
goals and performance objectives that they determine necessary for the proper
operation of the CRA in attainment of the objectives and shall further establish
a relative priority among those various goals and objectives, which shall be
reduced to writing.
ARTICLE 4
4.1
4.2
4.3
Compensation and Benefits
Compensation reviews are not subject to any specific formula applicable to
other CRA personnel. Wage adjustments shall be at the sole discretion of the
CRA and are subject to the appropriation of funds by the CRA.
Base Salary. The CRA shall pay DOUGLAS C. HUTCHINSON an annual
compensation of dollars
($ .00) for all services performed, payable in equal installments at
the same time as the CRA employees are paid.
Benefits. The CRA agrees DOUGLAS C. HUTCHINSON may participate and
have the following benefits as set forth in the most current Human Resources
Policy and Procedure Manual, Section 6 that applies to the CRA employees;
i.e., retirement, health insurance, disability insurance, life insurance, holidays,
sick leave, compassionate leave and vacation leave.
3433
Page 3 of 13
4.4
4.5
4.6
Business Expenses. The CRA agrees to reimburse DOUGLAS C.
HUTCHINSON for out of pocket expenses made on behalf of the CRA and
approved by the CRA Board
Automobile Expenses. The CRA agrees to pay DOUGLAS C. HUTCHINSON
Three Thousand Six Hundred Dollars ($3,600.00) per year payable in equal
installments at the same time as the CRA employees are paid.
Additional Benefits. The CRA Board may, in its sole discretion, reimburse
DOUGLAS C. HUTCHINSON for membership fees in various organizations
and for subscriptions to various related publications which remain the property
of the CRA.
5.1
6.1
ARTICLE 5
Duration of Contract
This Agreement shall be for a term of one (1) year, but may be automatically
renewed until replaced or superceded by subsequent Contract(s) of Employment
to provide continuity of employment for operations, insurance and benefits, unless
terminated earlier in accordance with Article 7. The term of the Contract shall
begin on June 1st, 2003.
ARTICLE 6
Indemnification and Reimbursement
The CRA Shall:
6.1.1
defend and indemnify DOUGLAS C. HUTCHINSON against all claims and
action, civil or criminal, provided that claims or actions arise out of and in
the course of the performance of his duties and responsibilities pursuant to
this Contract;
6.1.2
pay any judgment that may be entered against DOUGLAS C.
HUTCHINSON in a civil action arising out of and in the course of the
performance of his duties and responsibilities pursuant to this Contract,
except a judgment based on intentional wrongdoing or willful neglect by
DOUGLAS C. HUTCHINSON;
6.1.3
the CRA reserves the rights to select, appoint, retain or discharge legal
counsel necessary to provide the foregoing defense.
3434
Page 4 of 13
7.1
7.2
ARTICLE 7
Termination of Contract
Events of Termination. This Contract shall terminate immediately, if, and when,
DOUGLAS C. HUTCHINSON becomes a non-contract employee of the CRA. This
Contract shall terminate:
7.1.1
7.1.2
at any time by the mutual agreement of DOUGLAS C. HUTCHINSON and
the CRA;
by unilateral termination of DOUGLAS C. HUTCHINSON's contract for the
position; DOUGLAS C. HUTCHINSON serves at the pleasure of the CRA
and may be terminated by the CRA Board, without cause, upon forty-five
(45) days written notice to DOUGLAS C. HUTCHINSON. However, the
CRA Board of Directors may, if it is deemed in the best interest of the CRA,
relieve DOUGLAS C. HUTCHINSON from his duties immediately;
7.1.3
by the resignation of DOUGLAS C. HUTCHINSON. DOUGLAS C.
HUTCHINSON may terminate this Employment Contract without cause
upon written notice to CRA. A resignation shall be submitted in writing and
shall provide for an actual resignation date no later than fourteen (14) days
following the date of notice of resignation, unless the CRA and DOUGLAS
C. HUTCHINSON mutually agree to another number of days;
7.1.4
upon DOUGLAS C. HUTCHINSON'S sustained inability for all or
substantially all of one hundred and six (106) calendar days to perform his
duties and obligations pursuant to this Contract as a result of physical or
mental illness or condition.
This inability may be verified at the CRA's expense (to the extent not
covered by applicable medical insurance maintained by the CRA) by a
licensed physician mutually agreed upon by DOUGLAS C. HUTCHINSON
and the CRA, provided that state or federal law or regulations would not
preclude or prohibit DOUGLAS C. HUTCHINSON separation under the
condition. In the event the parties are unable to mutually agree on a
physician within ten (10) days of a request for selection, the examining
physician will be selected solely by the CRA;
7.1.5 upon the death of DOUGLAS C. HUTCHINSON;
Rights and Obligations Upon Termination by Mutual Agreement. If
Contract terminates upon mutual agreement of the parties, DOUGLAS
HUTCHINSON shall be entitled to:
3435
Page 5 of 13
this
C.
7.2.1
7.2.2
7.2.3
7.2.4
7.2.5
7.2.6
7.2.7
base salary for services performed to the effective date of the termination
plus a payment of ninety (90) days pay, payable upon contract termination
agreement, calculated as follows: Employee's annual base salary shall be
divided by three hundred sixty-five (365) days and that sum shall be
multiplied by ninety (90) days, less customary withholding;
reimbursement of as-yet unreimbursed expenses pursuant to this Contract;
any amount for accrued and unused vacation leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
any amount for accrued and unused sick leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
any life and / or disability benefits if applicable;
the tOtal accrued retirement as provided for in the most current Human
Resources Policy and Procedure Manual;
automatic vesting of all CRA matching retirement to date of termination.
7.3
Rights and Obligations upon Unilateral Termination by the CRA. Unilateral
termination shall be in writing, signed by the CRA and need not reflect
performance related reasons. If this Contract is terminated by unilateral action of
the CRA, DOUGLAS C. HUTCHINSON shall be entitled only to the following;
unless it is determined that DOUGLAS C. HUTCHINSON is guilty of misconduct
or gross neglect of duty or is charged with a crime and in that case he shall be
compensated only for actual time worked:
7.3.1
if given forty-five (45) days notice or less, such as immediately set forth
below; base salary for services provided to the effective date of the
termination plus one hundred twenty (120) days pay, payable upon
termination notice by the CRA, calculated as follows: Employee's annual
base salary shall be divided by three hundred sixty-five (365) days and that
sum shall be multiplied by one hundred twenty (120) days, less customary
withholding;
if dismissed immediately; base salary for services provided to the effective
date of the termination plus one hundred fifty(150) days pay, payable upon
termination notice by the CRA, calculated as follows: Employee's annual
base salary shall be divided by three hundred sixty-five (365) days and that
Page 6 of 13 3436
7.3.2
7.3.3
7.3.4
7.3.5
7.3.6
7.3,7
sum shall be multiplied by one hundred fifty(150) days, less customary
withholding;
reimbursement of as-yet unreimbursed expenses pursuant to this Contract;
any amount for accrued and unused vacation leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
any amount for accrued and unused sick leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual.
any life and / or disability benefits if applicable;
the total accrued retirement as provided for in the most current Human
Resources Policy and Procedure Manual;
automatic vesting of all CRA matching retirement to date of termination.
7.4
7.5
Rights and Obligations Upon Termination Due to Resignation. If this Contract
terminates due to DOUGLAS C. HUTCHINSON'S resignation, DOUGLAS C.
HUTCHINSON shall be entitled only to the following compensation and benefits:
7.4.1
the base salary through the last day that the DOUGLAS C. HUTCHINSON
performed services to or on behalf of the CRA;
7.4.2 reimbursement of as-yet unreimbursed expenses pursuant to this Contract;
7.4.3
7.4.4
any amount for accrued and unused vacation leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
any amount for accrued and unused sick leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
7.4.5
7.4.6
any life and / or disability benefits if applicable;
the total accrued retirement as provided for in the most current Human
Resources Policy and Procedure Manual.
Rights and Obligations Upon Termination Due to Disability or Death. If this
Contract terminates due to DOUGLAS C. HUTCHINSON'S physical disability or
Page 7 of 13 3437
death, DOUGLAS C. HUTCHINSON'S or his guardian or personal representative
shall be entitled only to the following compensation and benefits:
7.5.1
the base salary through the last day that the DOUGLAS C. HUTCHINSON
performed services to or on behalf of the CRA;
7.5.2
7.5.3
reimbursement of as-yet unreimbursed expenses pursuant to this Contract;
any amount for accrued and unused vacation leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
7.5.4
any amount for accrued and unused sick leave, not to exceed the
maximum number of days set forth in the most current Human Resources
Policy and Procedure Manual;
7.5.5 any life and / or disability benefits if applicable;
7.5.6
the total accrued retirement as provided for in the most current Human
Resources Policy and Procedure Manual.
ARTICLE 8
Modification or Amendment of Contract
8.1
9.1
Modification and Amendment. No modification of or amendment of this Contract
shall be valid unless reduced to writing and signed by both parties.
ARTICLE 9
Waiver
The CRA waiver of any breach of any term, condition or covenant of this Contract
shall not constitute the waiver of any other breach of the same or any other term,
condition or covenant of this Contract.
3438
Page 8 of 13
10.1
ARTICLE lq
Applicability to Successors.
This Contract shall be binding on and inure to the benefit of:
10.1.1
10.1.2
DOUGLAS C. HUTCHINSON heirs and personal representatives; and
the CRA regardless of changes in the persons holding office as members
of the CRA.
ARTICLE 11
Non-Assi_(lnability and Subcontracting
11.1
11.2
12.1
13.1
This Contract is not assignable.
DOUGLAS C. HUTCHINSON shall not subcontract any portion of the work of this
Contract without the prior written approval of the CRA Board.
ARTICLE 12
Severability of Provisions
If any provision of this Contract or the application of any provision to any party or
circumstance shall be prohibited by or invalid under applicable law, the provision
shall be ineffective to the extent of such prohibitions or invalidity without
invalidating the remaining provisions of this Contract or their application to other
parties or circumstances.
ARTICLE 13
Governin.q Law and Venue.
This Contract and the terms, conditions and covenants contained in it shall be
governed by and construed in accordance with the laws of the State of Florida,
and any action brought in connection with this Contract shall be brought in Palm
Beach County, Florida in State Court and in the Southern District Court of Florida
in Federal Court.
3439
Page 9 of 13
14.1
14.2
14.3
15.1
15.2
ARTICLE 14
Inte_~ration of All Agreements and Understandings
This Contract contains the entire agreement between the CRA and DOUGLAS C.
HUTCHINSON. All prior agreements and understanding, whether written or oral,
pertaining to this Contract with DOUGLAS C. HUTCHINSON are fully abrogated
and of no further force and effect from and after the date of the Contract.
Regardless of which party or party's counsel prepared the original draft and
subsequent revisions of this Contract, DOUGLAS C. HUTCHINSON and the CRA
and their respective counsel have had equal opportunity to contribute to and have
contributed to its contents, and this Contracts shall not be deemed to be the
products of and, therefore, construed against either of them.
The omission from the Contract of a term or provision contained in an earlier draft
of the Contract shall have no evidentiary significance regarding the contractual
intent of the parties.
ARTICLE 15
Execution of Contract
This Contract may be executed in duplicate or in counter parts, each of which
shall be deemed an original and all of which together shall be deemed one and
the same instrument. No term, condition or covenant of this Contract shall be
binding on either party until both parties have signed it.
Notice
Whenever any party desires to give notice unto any other party, it must be given
by written notice, sent by certified United States Mail, with return receipt
requested, by hand delivery or by facsimile transmission with receipt of delivery,
addressed to the party for whom it is intended and the remaining parties, at the
places last specified, and the places for giving of notice shall remain such until
Page 10 of 13
3440
they shall have been changed by written notice in compliance wit the provisions of
this section. For the present the CRA and DOUGLAS C. HUTCHINSON designate
the following as the respective places for giving of notice:
CRA:
Boynton Beach Community Redevelopment Agency
Attention: CRA Chairman
639 East Ocean Ave., Suite #107
Boynton Beach, Florida 33435
Telephone: (561) 737-3256
Facsimile: (561) 737-3258
COPY TO:
Lindsey A. Payne, Esquire
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, Florida 33308
Telephone: (954) 771-4500
Facsimile: (954) 771-4923
EMPLOYEE:
Douglas C. Hutchinson
9480 South Military Trail, Unit 4 D
Boynton Beach, Florida 33436
Telephone: (561) 734-7762
EXECUTED on the respective dates set forth below.
DOUGLAS C. HUTCHINSON:
BY:
Douglas C Hutchinson
Dated:
BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY:
BY:
CHAIRMAN
Dated:
3441
Page 11 of 13
EXHIBIT A
COMMUNITY REDEVELOPMENT AGENCY
CITY OF BOYNTON BEACH, FLORIDA
Classification Description
CLASSIFICATION TITLE: Community Redevelopment Executive Director
Exempt Contract Position
WORK OBJECTIVE
This is highly visible and responsible administrative and operational position
managing and directing the Community Redevelopment Agency programs which
are established under Chapter 163 of the Florida State Statutes. An employee in
this classification is responsible for planning, initiating and directing programs and
projects for the physical and economic improvement and redevelopment of the
designated community. Responsibilities include organizing, assigning, directing
and reviewing the activities of professional, technical and administrative support
personnel engaged in the compilation, analysis and interpretation of data. Such
work shall lead to the preparation of reports and recommendations effecting
community planning and redevelopment. Work is performed under the general
direction of the City of Boynton Beach Community Redevelopment Agency Board
(CRA Board). The employee serves as the primary staff liaison to the office of the
City Manager for the City of Boynton Beach. The position has considerable
latitude for independent judgment, initiative and is reviewed by observation of
results achieved, periodic conferences and reports.
ESSENTIAL FUNCTIONS
Provided herein is a general description of duties that may be assigned. The CRA
Board reserves the right to establish, assign, reassign and redistribute work to
meet business needs. The statements herein do not preclude the CRA Board
from assigning other duties similar in nature, complexity and responsibility to the
position within this classification.
· Plans, organizes, assigns, directs and reviews the activities of professional, technical
and clerical personnel engaged in the compilation, analysis and interpretation of data
and preparation of reports and recommendations affecting community planning and
redevelopment.
· Oversees the preparation of the CRA Redevelopment Plans and its implementation.
· Selects, assigns, trains and evaluates staff.
· Administers consultant agreements for services provided to the CRA.
· Serves as an in-house consultant and represents the CRA in dealing with other
agencies with respect to related matters. Prepares reports and studies at the direction
of the CRA Board.
Page 12 of 13 3442
· Negotiates the acquisition and disposition of real estate for the CRA as well as
manages the commercial and residential real estate assets held as and when
directed by the CRA Board.
· Directs processes and procedures into workable projects through the preparation of
objectives, descriptions, budgets, work programs, reports and contract materials.
· Directs the identification, review, analysis and cataloging of potential funding sources
and serves as administrator coordinating application and administration of the
process.
· Oversees the preparation of the annual operating budget and capital plan for
presentation and approval by CRA Board.
· Approves budgetary requests and reviews all financial reports prepared by the
controller.
· Represents the CRA on matters within the scope of Community Redevelopment
Agency activities.
· Conducts public relations activities to promote CRA programs and projects.
KNOWLEDGE, SKILLS, AND ABILITITLES
· Extensive knowledge of the principles, methods and practices of urban planning and
redevelopment.
· Extensive knowledge of federal, state and municipal legislation impacting municipal
government enforcement regulations.
· Extensive knowledge of management and supervisory principles and techniques,
research and design methodologies and report preparation.
· Knowledge of laws and ordinances affecting redevelopment processes.
· Knowledge of economics, public finance, capital programming and other fields
applied in Redevelopment Service related functions.
· Ability to present technical information clearly, concisely and in an compelling manner
both orally and in writing to lay groups, the general public, City management and the
CRA Board.
· Ability to establish and maintain effective working relationships with employees, City
and government officials, community leaders and the general public.
· Ability to identify strengths and weaknesses in subordinates and provide coaching in
the development of their skills while establishing a positive atmosphere, which
provides challenge and encouragement.
· Ability to translate CRA Board direction into effective administration and
implementation of CRA redevelopment requirements.
· Skill in empowering others with the authority necessary to accomplish their objectives.
· Strong customer service skills, including both internal and external customers.
H:\1998\980465\AGMT~HutchinsonEmploymentC°ntractRevised7'6'03)'d°c
Page 13 of 13
3443
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Community Redevelopment Agency
Pay Plan 2002-2003
Job Title Contract .Exempt Annual Annual
Position Non-Exempt Minimum Midpoint
CRA Director Yes Exempt $80,000 $95,000
AssiStant Director Yes Exempt $55,000 $63,750
Controller No Exempt $40,000 $48,750
Administrative Assistant No Exempt $33,500 $40,500
Secretary No Non-Exempt $18,000 $25,250
Annual
Maximum
$110,000
$72,500
$57,500
$47,500
$32,500
Non-exempt positions will be defined by the CRA Executive Director as needed
and approved according to the hiring process of the CRA.
7
MEMO
TO: CRA Board
FROM:
SUBJECT:
Douglas Hutchinson ~
Approval of 2003-2004 Budget
DATE:
September 3, 2003
The CRA Board at the July 24, 2003 Workshop reviewed the Draft CRA 2003-2004
Budget. The CRA Board gave direction for changes to the Draft Budget, which included
the High School Project and Office Leasehold Improvement budget category
adjustments as well as grammar and spelling corrections.
The CRA Executive Director has met with the CRA Board members on the proposed
Police and Trolley Pilot programs. After further information briefing with CRA Board
members, it is proposed that each project be looked at on a trial contract basis only and
the programs will not .be automatically renewed. An evaluation will be completed on
each project's cost, success and benefits to the CRA and the Public. Future funding
would be considered in light of the performance of each pilot contract program based
upon their evaluation. CRA Staff would like the CRA Board to reconsider the
recommendations for the Pilot programs.
Staff is recommending the approval of the 2003-2004 Budget by resolution, which is in
accordance with Florida Statues section 189.418.
3444
3446
3447
3448
City of Boynton Beach
Community Redevelopment Agency
Budget Workshop Projections
07/24/2O03
Please find attached the workshop draft of the CRA Budget for October 1, 2003
to September 30, 2004. Staff has proposed a five-year budget forecast with
income and expense items as well as programs and projects. The programs are
defined as proposed "Implementation Vision Programs" to upgrade the quality of
development within the CRA Area.
The following notes highlight all major items within the budget in an attempt to
provide insight as to their origination and future destination. All budgeted items
may be considered individually or as a group for discussion. Please review and
give direction to staff.
TIF Revenue: The Revenue is based upon actual tax appraiser's office 2003
values and the projections of projects coming on line between the years of 2003-
2008. The CRA TIF income is derived by two factors; first is the "New
Construction" within the district. This is generated by new projects. The CRA
captures the difference between the base evaluation 2002 and the new
appraised value. These increments are generally depicted as "Projects". The
second area of TIF revenue is generated from Real Estate appreciation in the
CRA District. For 2003/2004 the appreciation is very substantial; 14.2% or
$57,885,483.00 in tax base. Staff has discounted the tax collectors percentage to
make allowance for exemptions and disputed adjustments; therefore we are
projecting an 11% increase. Staff is forecasting a dropping appreciation rate for
the five-year forecasts due to concerns about sustaining the appreciation
increase in the future market place.
Projects: Projects statuses are projects publically announced, in site plan
approval, approved or permitted.
Appreciation: Taking the entire tax base evaluation in the CRA from the previous
year subtracted from the current tax evaluation generates the appreciation.
Each taxing entity that contributed to the Boynton Beach CRA is listed
separately. Note that the CRA receives 95% of the increment taxes from each.
(See detailed Spread Sheet on page 4 of Excel)
Recapture of TIF Loan Principle: The Arches will repay the principle on the
proposed Incentive Loan give to the Arches.
3449
1
TIF Loan Interest: Interest paid by the Arches on the proposed TIF Loan figured
at 2%.
Interest Income on Reserves: Interest the CRA receives from investing reserve
funds.
Personnel: This budget category includes four positions, Executive Director,
Administrative Assistant, Controller and Secretary with the Assistant Director
scheduled to be added in 2006-2007. The attached spreadsheet includes salary,
taxes, workers compensation, health insurance, life insurance and retirement for
all positions for the years 2003-2008.
Three of these positions are currently budgeted and advertisement has been
placed for the Secretary Position.
This year's budget reflects proposed salary adjustments of $8,000.00 Executive
Director, $8,500.00 Controller, $8,000.00 Administrative Assistant and a new
Secretary position of $20,000.00
Future years reflect a 3% average annual increase in wages.
345O
2
PERSONNEL 2003-2004
Director
Controller
Administrative Assistant
Secretary
Annual Employers Workers Health Life SEP 03-04
Salary FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 350.00 $ 15.00 5%
$ 96,000.00 $ 7,200.00 $ 456.00 $ 4,200.00 $ 180.00 $ 4800.00 $112,836.00
$ 48,500.00 $ 3,637.50 $ 456.00 $ 4,200.00 $ 180.00 $ 2,425.00 $ 59,348.50
$ 43,000.00 $ 3,225.00 $ 456.00 $ 4,200.00 $ 180.00 $ 2,150.00 $ 53,061.00
$ 20,000.00 $ 1,500.00 $ 456.00 $ 4,200.00 $ $ $ 26,156.00
Total
PERSONNEL 2004-2005
Director
Controller
Administrative Assistant
Secretary
$207,500.00 $15,562.50 $ 1,824.00 $16,800.00 $ 540.00 $ 9,375.00 $251,601.50
Annual Employers Workers Health Life SEP 04.435
Salary FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 381.50 $ 15.00 5%
$ 98,880.00 $ 7,416.00 $ 456.00 $ 4,578.00 $ 180.00 $ 4,944.00 $116,454.00
$ 49,955.00 $ 3,746.63 $ 456.00 $ 4,578.00 $ 180.00 $ 2,497.75 $ 61,413.38
$ 44,290.00 $ 3,321.75 $ 456.00 $ 4,578.00 $ 180.00 $ 2,214.50 $ 55,040.25
$ 20,600.00 $ 1,545.00 $ 456.00 $ 4,578.00 $ 180.00 $ 1,030.00 $ 28,389.00
Total
PERSONNEL 2005-2006
Director
Controller
Administrative Assistant
Secretary
$213,725.00 $16,029.38 $ 1,824.00 $18,312.00 $ 720.00 $10,686.25 $261,296.63
Annual Employers Workers Health Life SEP 05-06
Salary FICA Comp Insurance Insurance IRA
7.5% $ 40.00 $ 416.50 $ 15.00 5%
$ 101,846.40 $ 7,638.48 $ 480.00 $ 4,998.00 $ 180.00 $ 5,092.32 $120,235.20
$ 51,453.65 $ 3,859.02 $ 480.00 $ 4,998.00 $ 180.00 $ 2,572.68 $ 63,543.36
$ 45,619.00 $ 3,421.43 $ 480.00 $ 4,998.00 $ 180.00 $ 2,280.95 $ 56,979.38
$ 24,218.00 $ 1,816.35 $ 480.00 $ 4,998.00 $ 180.00 $ 1,210.90 $ 32,903.25
Total
PERSONNEL 2006-2007
Director
Assistant Director
Controller
Administrative Assistant
Secretary
$ 223,137.05 $16,735.28 $ 1,920.00 $19,992.00 $ 720.00 $11,156.85 $273,661.18
Annual Employers Workers Health Life SEP 06-07
Salary FICA Comp Insurance Insurance IRA
7.5% $ 42.00 $ 454.00 $ 15.00 5%
$ 104,901.79 $ 7,867.63 $ 504.00 $ 5,448.00 $ 180.00 $ 5,245.09 $124,146.52
$ 55,000.00 $ 4,125.00 $ 480.00 $ 4,998.00 $ $ $ 64,603.00
$ 52,997.26 $ 3,974.79 $ 504.00 $ 5,448.00 $ 180.00 $ 2,649.86 $ 65,753.92
$ 46,987.00 $ 3,524.03 $ 504.00 $ 5,448.00 $ 180.00 $ 2,349.35 $ 58,992.38
$ 24,944.54 $ 1,870.84 $ 504.00 $ 5,448.00 $ 180.00 $ 1,247.23 $ 34,194.61
Total
PERSONNEL 2007-2008
DJ rector
Assistant Director
Controller
Administrative Assistant
Secretary
$284,830.59 $21,362.29 $ 2,496.00 $26,790.00 $ 720.00 $11,491.53 $347,690.42
Annual Employers Workers Health Life SEP 07-08
Salary FICA Comp Insurance Insurance IRA
7.5% $ 42.00 $ 500.00 $ 15.00 5%
$ 108,048.85 $ 8,103.66 $ 504.00 $ 6,000.00 $ 180.00 $ 5,402.44 $128,238.95
$ 56,650.00 $ 4,248.75 $ 504.00 $ 6,000.00 $ 180.00 $ 2,832.50 $ 70,415.25
$ 54,587.18 $ 4,094.04 $ 504.00 $ 6,000.00 $ 180.00 $ 2,729.36 $ 68,094.58
$ 48,397.00 $ 3,629.78 $ 504.00 $ 6,000.00 $ 180.00 $ 2,419.85 $ 61,130.63
$ 25,692.88 $ 1,926.97 $ 504.00 $ 6,000.00 $ 180.00 $ 1,284.64 $ 35,588.49
Total
$293,375.91 $22,003.19 $ 2,520.00 $30,000.00 $ 900.00 $14,668.80 $363,467.89
3 3451
Professional Services.' The following services, studies, etc are proposed:
Legal - The CRA is budgeting $44,000.00 for 2003-2004 Legal Services
ba§ed upon the average of $3,337.00 per month. Legal Service spending.
was an average of $3,717.00 per month for 7 months in 2002-2003.
City Staff - The CRA has retained the services of the City Clerks Office
for recording the minutes. The budget of $6,000.00 was based upon the
average of $500.00 per month. The City Staff average for 2002-2003 was
$500.00 per month for 5 months.
Contractor Services - The CRA will retain contracted service for projects
specified in the 2003-2004 Budget and projected projects for the 5-year
budget. The following projects are set to start in 2003-2004:
BBB Redevelopment Study
Design Overlay Guidelines
Downtown Parking Need Analysis
Miscellaneous
$ 36,000.00
$ 75,000.00
$ 35,000.00
$ 24,000.00
Boynton Beach Boulevard study is the completion of work started under
the RPMK Contract in 2002-2003.
The Design Overlay Guidelines in the completion of work started under
the RPMK Contract in 2002-2003.
Downtown Parking Needs Analysis: The CRA is proposed to secure
surface parking for the general public and construct a potential parking
deck for future growth in the CBD. The Parking Needs Study would be
used to quantifiably define potential general public parking needs.
Audit - The CRA will enter into a contact with an outside CPA firm for our
Outside Audit in July 2003. This contract will carry forward for a period of
three years with an extension of two years available. The base fee is
projected at $5,900.00 for 2003, 2004 and 2005 with an extension for
2006 and 2007. Staff is also proposing to leave $1,600.00 in the event
extra services are needed for year one and $2,600.00 for years two and
three as needed.
3452
4
Maintenance and Cleaning - The category of Maintenance and Cleaning
will include cleaning of the CRA offices, repair and maintenance of the
equipment and offices. The maintenance and cleaning was calculated at:
$150.00 per month x 12
Repair on Equipment
Repair on Office Space
Total
$1,800.00 per year
$ 500.00 per year
$ 500.00 per year
$2,800.00
IT Support - City's IT Department will provide for support, service and
maintenance for our computer hardware, software and internet as per the
approved 2003 contract. The budget for 2003-2004 contains:
City of BB IT support
Carillon Accounting Software
Total
$12,360.00 per year
$ 1,000.00 per year
$13,360.00
Office Lease / Utilities: The CRA is now leasing offices from Gene Moore with
the office, conference area and workspace within the same room. The CRA is
planning to move into new offices in Year Two with a projected lease space rate
of $24.00 per square foot for 3,000 square feet for three years. The phone,
electric, water, sewer and trash have been calculated with this move in future
plans.
Rent:
Year 1 Rent& CAM $1,176.00 x 12 = $14,112.00
Year 2 move offices 3,000 Sq Ft. x $24 per Ft= $72,000.00
No increase years 3 through 5
Phone:
Cell phones $100.00 x 12=
T-1 line $230.00 x 12=
Phones $300.00 x 12 -
Total Phone
5% increase years 2 through 5
$1,2OO.OO
$2,760.OO
$3,600.00
$7,560.00
Electric:
Electric average per month for 7 months of 2002-2003 = $156.25
Year 1 Electric $156.25 x 12 = $1,875.00
Year 2 double electric due to CRA move to new office space.
3453
5
Equipment Leases: The CRA is now leasing the copier and the postage
machine. The contract on the copier is a three-year contract and the postage
machine is a year-to-year contract.
Copier $343.00 per month - three year lease
ends 10/05 $ 4,117.00
Postage $19.95 per month - one year lease
ends 06/04 $ 239.00
Total Equipment Lease $ 4,356.00
Projecting a $100.00 per month increase in copier starting 10/05
in increased usage.
Insurance: The CRA's General Liability Insurance includes coverage for
Activities, Festivals and Events. The property insurance covers the contents
within the CRA office. The CRA also carries a Surety Bond and Professional
Insurance for the CRA and employees.
Property/General Liability $ 1,438.00
Surety Bond $ 350.00
Professional $ 3,900.00
Total Insurance $ 5,688.00
Insurance is calculated at 10% increase years two - five.
Travel /Entertainment: Travel, Business Meetings and Work Shops- The
CRA attends business meetings with Developers, Community Groups and
Professional Organizations to promote the work of the CRA and the betterment
of the City of Boynton Beach.
Staff is projecting six CRA Board Workshops throughout the 2003-2004 year with
one large meeting proposed to announce several projects within the same area.
It is proposed that the CRA attend the Annual Florida Redevelopment
Association Conference scheduled October 2003 in Tampa Florida. Staff and
Board Members will attend the conference in order to increase and update their
knowledge of redevelopment and emerging issues and trends in Florida.
The Florida Government Financial Officers Association (FGFOA) Conference,
which is held in November 2003 in Sarasota, will be attended by the Controller in
order in increase and update her knowledge on Government Finance in Florida.
There will also be one Career Development Conference throughout the year,
The CRA will be obtaining information on several delivery services for package of
the CRA in order to obtain the best price.
3454
6
Promotional/Business Meetings
Promotional/Business Meeting $400.00 per month
for 02-03
CRA Meetings / Presentations Workshops
Association Meetings
Total Business Meeting
With an increase in Years Two thru Five
$ 4,800.00
$ 3,000.00
$ 5o4.oo
$ 8,304.00
Seminars
Florida Redevelopment
Association
Conference Registration 7@ $
Room 7@ $
3 Meals per day x 3 days 7@ $
Miles 360 x $ .31 2@ $
7 people with a room for each and 3 meals
a day for 3 days and two cars driving
275.00 $ 1,925.00
135.00 $ 945.00
41.00 $ 861.00
0.31 $ 223.20
$ 3,954.20
Seminar(s) TBD
Registration
Hotel
Meals
Air Fare
Miscellaneous
1 person with a room, 3
days, and air travel
$ 375.00
$ 150.00
$ 41.00
$ 6oo.oo
$ 2oo.oo
meals a day for 3
$ 375.00
$ 450.00
$ 123.00
$ 600.00
$ 20o.0o
$ 1,748.00
FG FOA-School of
Government Accounting
Registration
Hotel
Meals
Miles
1 person with a room, 3
days, and one car driving
$ 185.00 $
$ 110.00 $
$ 41.00 $
$ 0.31 $
$
meals a day for 5
185.00
550.00
205.00
93.00
1,033.00
Total Seminars
$ 6,735.20
Mileage & Delivery Services
$90.00 average per month for 02-03
Total Mileage & Delivery Services
$ 1,080.00
$ 1,080.00
Car Allowance Director
$138.46 x 26 = $3,600.00
Total Car Allowance Director
$ 3,600.00
$ 3,600.00
3455
7
Office Supplies: The CRA Board supplies, office drinks, paper products and
cleaning supplies are accounted for under Office Expense.
Office Expense board supplies, drinks, paper
products, cleaning products 02-03 $875.00 =
$125.00 per month.
$ 1,500.00
Office Supplies relate to pens, paper, disk, ink and general office
products within the Office Supplies category.
Office Supplies-pens, paper, disk, ink, paperclips
and general office products.02-03 $4375.00 =
$625.00 per month.
$ 7,500.00
TOtal Office Supplies
$ 9,000.00
Licenses, Membership & Subscription, Books & Publication: The CRA will
incur expenses for licenses, fees or permits which are not project related. The
CRA also uses several publications in general every day operations, for grant
sources, business incubator ideas and trends for redevelopment within CRA
Areas.
Memberships / Subscription
Chamber of Commerce BB
Costco Membership
FRA
ULI
CD Publication
Chronicle of Philanthropy
Palm Beach Post
Sun Sentinel
Dailey Business Review
PB Convention Board of Director Position
Realtor Society
Calculated 5% increase per years two - five
$ 250.00
$ 8o.oo
$ 495.00
$ 475.00
$ 475.00
$ 69.50
$ 103.25
$ 156.52
$ 172.00
$ 750.0o
$ 290.00
$ 3,316.27
Advertising & Public Notices: During the year, the CRA will need to advertise
and place public notices, which are not project related, for the general needs
such as workshops, ordinances, etc. Last year's budget of $4,000.00 has been
proposed for 2003-2004.
Career Development: The CRA is proposing $4,000.00 for career development
of the CRA Staff.
3456
8
Office Printing Expense: The CRA is proposing a newsletter and information
flyers on CRA projects. The CRA produces project briefing books broken down
into North and South Federal Highway, Boynton Beach BIvd, Head of Boynton
and the Central Business District. This line item is for information and booklets
that are kept on hand as inventory. These Books include: 20/20 vision, Federal
Highway, HOB, BBB Corridor, Ocean District, Design Guidelines and GIS maps.
Debt Service/Loan Payment: The CRA has a loan with Bank of America. The
starting balance as of October 1,2003 is $2,616,244.49 at 6.56% interest rate.
Bonds: The CRA will be consulting with a financial advisor as to the best
instruments to fund the programs and projects that the CRA has budgeted.
However, three bond issues over the next five years are proposed to meet
projected CRA cash needs. Debt costs include issuance and placement at 3%, a
required sinking fund at 10% and principal and interest payments.
PROGRAMS
Office Equipment/Furniture: The CRA will need a computer for the Secretary
along with a printer and a printer for running direct print checks with special inks.
Staff has also budgeted dollars for office equipment replacement cost as needed.
The CRA will need additional equipment in year two due to the office move.
Office Leasehold Improvements: In the anticipation of the future needs of the
CRA, Staff is proposing the move of the offices in year two. Staff is anticipating a
cost to improve and / or adapt the new offices to meet the needs of the CRA.
Web Site - Update Expansion: The CRA started the website in 2002-2003 with
the basic designs and some features. The CRA is proposing to expand our web
site to include graphics on projects and links to projects sites, links to the City of
Boynton Beach, and other advanced features in 2003-2004 and 2004-2005. Staff
has also budgeted the cost to maintain the site.
Printing & Promotional Programs: The CRA will begin printing brochures,
annual reports, special projects books, articled reprints, etc.
Police: Staff is proposin.q this as a pilot pro.qram, which is on contact and
can be modified and / or cancelled at any Riven time. Future year~
contracts are not automatically approved or extended. The Boynton Beach
Police Department provides a considerable amount of basic services for the CRA
area today. However, as growth and further development increase, businesses
and residents within the CRA area have expressed additional desires for
expanded services. It is proposed that the CRA underwrite the following two
programs at $175,000.00 each for the initial year.
3457
9
Heart of Boynton
The Police Department has plans in the immediate future to adjust
staffing levels in one of the zones that is fully within the designated "Heart
of Boynton" boundaries. The CRA may want to consider extraordinary
coverage due to special conditions with that area.
Zone three is that area within the CRA bounded by the C-16 canal on the
north, Boynton Beach Blvd. on the south, 1-95 on the west and the ICW on
the east. This is an area that for many years experienced a high volume of
police activity and calls for service. In the past, it was noted for being one
of the worst areas in the county for violence and dreg dealing. In calendar
year 2002, Zone three posted a decrease in index crime of 9%
compared with calendar year 2001. This was the second year in a row that
Zone three posted a decrease in crime. Much progress has been made in
this area: improved police/community relations, reduction of crime and an
increase sense of safety on the part of residents. Unfortunately, due to the
increases in offense frequency and calls for service noted in other areas of
the city, the Police Department will be redeploying officers in the
immediate future, and will no longer be assigning two officers to Zone
three. However, to assure that there is no backsliding with crime stats the
CRA wishes to enhance the coverage in Zone three with an initial budget
of $175,000.00.
Central Business District
With the increase in development in the downtown area, many business
owners and residents have inquired as to whether the Boynton Beach
Police Department will be creating a foot or bike patrol zone in that district.
Experience has shown us that for citizens who live, work and conduct
business in the heart of our cities, police foot patrol officers provide a
positive perception of safety and the severity of the crime problem in a
given area. Generally speaking, surveys throughout the county confirm
that when foot patrol is added to an area, citizen's fear of typical street
crimes goes down and generalized feelings of personal safety go up. We
were therefore, not surprised when developers, business owners and
potential business owners expressed a desire to see officers on foot in the
soon to be redeveloped downtown and marina districts.
The influx of visitors to the downtown and marina redevelopment areas
will likely result in an increased demand on police services and an
increase in the rate of property and violent crime. This will necessitate an
additional commitment of manpower to the area, ideally, in the form of foot
& bike patrols. Foot and bike patrol coverage for the downtown and
marina districts would facilitate a police presence during times of peak
3458
10
pedestrian and vehicular traffic and nighttime security for businesses and
residents.
For this particular enhanced service, the CRA is proposed to initially fund
only two or three officers for this post and assigning those hours that cover
the hours of highest concern - primarily night-time hours. The budget is $
175,000.00.
Transportation / Trolley: Staff is proposing this as a pilot program, which
is on contact and can be modified and / or cancelled at any given time.
Future years contracts are not automatically approved or extended. The
CRA is proposing a trolley system to help move people around the CBD to avoid
the congestion within high-density areas. We have a proposal for Mollies Trolley,
which provides trolleys for West Palm Beach and Avoca in Jupiter.
Mollies Trolleys, a minority owner and operated business, is proposing a shuttle
which would run up to 7 days a week with quality vehicles, high caliber fivers and
a strong management team for support. All of their vehicles are the correct
passenger size to move substantial number of passengers but is nimble enough
to maneuver around downtown. They are fully licensed and insured.
They are proposing a rate of $55.00 per hour for 10 hours per day.
Leased Trolley:
5 days per week, 10 hour days
Day Week Year
$550.00 $2,750.00 $143,000.00
Exact scheduling will be developed with the area businesses and parking needs
assessment.
Festivals/ Events/ Business Programs Events: The CRA is proposing four
events per year within different areas of the CRA. For 2003-2004 the events will
be; A Holiday Event $7,500.00 on Ocean Ave., The Heritage Fest in 2004/2005
$7,500.00 on MLK Blvd. and the Wheels Weekend $7,500.00 on Ocean Ave.
The Scuba Fest $7,500.00 in the Marina Area is proposed to be created in the
2004 / 2005 year budget.
Fagade Grants: The CRA will continue the Facade Grant program. This program
was established as a matching grant program for dollar for dollar matching up to
$15,000 per project. This program was well received as demonstrated by the five
applicants and three approvals in the 2002-2003 year. The CRA's $75,000.00
has encouraged $843,535.00 in Private Sector investment. The enhancement of
existing commercial buildings ensures a complete unified look in the City of
Boynton Beach.
Geneses Business Development and Grant Program Grant: The CRA is
proposing initiation of a business program to help local business compete in the
3459
11
changing redevelopment environment. The proposed program will be designed to
measure development impact on business; before, during and after
redevelopment activities. The program will also facilitate, encourage
reorganization and identification of core competency of Targeted Businesses in
the Central Business District and the Heart of Boynton District in order to ensure
that Participants achieve a competitive level once the proposed redevelopment
for those areas are realized.
The CRA has assumed the County's Development Regions Grant Program for
the Boynton Beach CRA Area. This is a matching grant program for business
development and job creation in conjunction with Palm Beach County Economic
Development Department. Generally the match is 1/3 Applicant, 1/3 CRA and 1/3
County. The CRA has set aside funding in the Economic Business Grant Match
and the Fa(;ade Grant Programs.
Direct Incentives: The Direct Incentive Program is the CRA's primary
development incentive program that is in support of the best of the best projects.
Direct Incentives are generally paid after the project has appeared on the tax
assessor's tax roles. The budget line item projection reflects the maximum
potential incentive per project; therefore incentive cost may be less if scoring
does not meet full impacts.
Direct Incentive Loan (Arches): The Direct Incentive Loan program is a request
for upfront loading on the Direct Incentive request. This one time loan has had
conditional approval by the CRA Board in April 2003. Final approval is conditional
on document presentation and review by the CRA Board and the Applicant.
PROJECTS
BBB/Riverwalk / Promenade Projects: Projected 2003 / 2004 construction of
the Boynton Beach BIvd Extension / Promenade Riverwalk / and Design Build
Project.
HOB Commercial Land Acquisition: The CRA will target key properties for
acquisition in support of redevelopment in the Heart of Boynton area.
HOB Improvements / Street / Garage: Proposed future expenditures in support
of potential private development activities in the Heart of Boynton District. These
are proposed to include MLK street reconfigurations and public / private parking
facility.
Way-Finding Signage: This phase of the Sign Program is to begin signage
placements. Signs will support local Business Districts, City Attractions and
Facilities, Public Parking and Transportation linkage points.
3460
12
Marina Parking Garage: Proposed garage to provide 70 spaces for both general
public in the Marina District. The estimated cost would be recovered in less than
one year by the increase in land values from the new marina project. TIF
Revenue would be in the range of $1,000,000 per year for the Related Marina
Project with the cost of the proposed garage parking estimated at $1,050,000.00.
($15,000.00 x 70 spaces)
CBD Parking Site: Proposed surface parking spaces to be secured for
unrestricted free public use. The lot is Phase I of a Parking Plan to meet general
public parking in the Central Business District.
CDB Parking Garage 400 Public Spaces: Proposed Phase II Parking deck
spaces providing approximately 400 unrestricted free public spaces.
($4,175,000.00 @ +/- $12,000.00)
Savage Creatures Complex: Proposed as the next step for the Savage
Creatures of Ancient Seas Complex.
Miscellaneous Projects:
3461
13
Business "Genesis" Program
Premise: The "New Urbanism" many times lacks the reality of providing for
extenuating needs that were traditionally incorporated in the "Main Street" contexts.
These needs have been pushed aside for Boutique shops, services, 'etc. Often needs
based producers of services supplied by existing businesses are removed from
redevelopment areas in favor of Boutique stores.
Development codes exclude "Needs Based" Businesses instead of creatively
incorporating them into the new redevelopment fabric. The trend to remove local
existing Businesses is fueled by the fact that many of those Businesses affected by
redevelopment do not evolve with redevelopment markets trends, etc. Therefore the
two fold impact of redevelopment change and lack of response by existing "needs
based" business is catastrophic.
Mission: Create a program that allows measurement of redevelopment impact on
business; before, during and after redevelopment activities. Facilitate, encourage
reorganization and identification of core competency of existing Businesses in the
Central Business District and the Heart of Boynton District in order to ensure a
competitive environment once proposed redevelopment for those areas is actualized.
Program Description: The CRA proposes a Business Development program that is
multifunctional. The program is first concerned with the maintenance and survival of the
existing Businesses in the areas targeted for Redevelopment. Secondly generate a
realistic assessment of how redevelopment truly affects local businesses in the CRA
Areas.
In light of the proposed redevelopment of the CBD and Heart of Boynton areas, the
Business Development program is designed to identify the strengths and weaknesses
of individual business and design tools that, if followed will help to secure a future in the
area and compete effectively with new businesses that relocate to the area, and to
3462
develop a business awareness of changing trends, demographic needs, opportunities,
etc. of the impending redevelopment.
The CRA envisions the design, funding and implementation of this program to be a Joint
Venture among several partners. Some Partners that have initially been identified are
the Center for Leadership Excellence, Palm Beach Community College, Florida
Association for Micro Enterprise, Inc. and North Wood University.
Program Design
Phase I: Determine Element Responsibility, Funding Sources and Budgeting
Program Scope, Goals and Objectives Development - CRA
Development of Program Evaluation Criteria-CRA/
Development of Program Evaluation Periods-CRA/
Program Announcement Launch -Sponsorship Funds
Needs Assessment Design and Data Collection - Palm Beach Community
College
Survey Results Tabulation and Program Elements Development- CRA
Specialized Business Consultations - CRA
Specialized and Common Program Development CRA
Specialized Program Implementation-CRA Core Grant
Common Program Implementation -CRA Core Grant
Follow up survey to measure impact analysis of survey. - CRA /
Phase II.
Design Assessment Tool Survey
Palm Beach Community College Graduate "Needs Assessment" Course
has been identified as a source for the development and collection of the
survey tool. The students taking this course will used a guided list of
questions to design a survey tool. The survey tool will be design to identify
current good and bad trends, over all performance, and needs of each
business. This will be followed up with one on one assistance to ensure
completion.
Phase II1:
Identification and Selection Participants
Approximately 20 to 50 businesses in the CRA Geographic Area will be
identified and asked to attend a formal launch of the Genesis Business
Program. Attendees will get an overview of the program and an invitation to
participate. During the launch each attendee will be given a survey tool
along with detailed instruction for its completion.
Phase IV Compilation of Current Business Status and Needs Assessment
3463
Identification
1. Collection of One on One Interviews
2. Tabulation
3. Analysis and Interpretation of Data
4. One on One Review of Results
Phase V Design of program that addresses Common and
Individual Needs
Phase VI Work with Business owner on implementation of programs
Phase VII Development of Program Evaluation Criteria
Phase VIII: Development of Program Evaluation Periods 1. Current Status
2. Year One
3. Year Three
4. Year Five
Phase IX: Follow up surveys to measure impact.
Program Time Line:
Subject
Program Scope Development
Proposal and Budget Development Sole Source Contracts
Set Up Internship Program with Local Universities
Survey Tool Design
Development of Program Evaluation Criteria
Development of Program Evaluation Periods
Program Launch Event
Identification of Business Participants
Survey Administration & Collection
Result Tools Development
One and one work with Business Owners
Assignment of Interns to Local Businesses
One on One administration of Result Tool
Start Date
July 2003
August 2003
September 2003
October 2003
October 2003
October 2003
October 2003
October 2003
November 2003
November 2003
February 2004
May 2004
March 2004
3464
'Group administration of Common Program
Follow Up Survey (Impact Measurement of first year)
March 2005
October 2006
Budget
Program Launch Event · Promotion
· Catering
· Location
· Printing
Program Delivery Cost · Survey design
· Survey distribution
Survey one on one completion & Business Assessment
· Program Tool Development
· One on one work with Businesses
· Group Administration of Common Programs
Impact Measurement · Survey Design
· Survey one on one completion & Business Assessment
· Analysis
· Results
3465
Memo
To:
From:
Subject:
Date:
CRA Board
Douglas Hutchinson
Downtown Parking, Traffic Management, Security, and Garage
July 17, 2003
As Boynton Beach turns from the rural/suburban setting in the Downtown to an
urban density, many aspects of the roles of the public and private sectors will
dramatically evolve. One is the emerging needs to manage public spaces,
access, parking, security and transportation. The good news is that Boynton has
the ability to address these issues early in the redevelopment through the CRA
before they become negative issues.
It should be noted that these issues are not things that might happen but rather
are "givens" in Downtown Development. Aisc gone is the concept that one
private group or entity is responsible for the tasks described. The highest density
areas must have coordination and direction from all stake holders in order to
work.
The concepts of developing public/private urban amenities are not optional, and
are designed to address the overall area. Perceptions of conditions are what
shape the public's image of an area. The plan should be addressing what a
client, visitor, etc. experience in the area.
CBD has been working on a public parking program, as defined in the 20/20
Plan, which has as its centerpiece the Congregational Church site at Federal
Highway and Boynton Beach Boulevard/Ocean Ave. Through direct contact, the
church asked for the opportunity to stay in the Downtown instead of being
relocated out of Downtown. In addition to the Church site, the adjacent Kaleel
property and a few other properties were recommended for condemnation for
3466
assembly as a parking site. These property owners have been encouraged to
redevelop. The result is an owner driven Redevelopment Plan for the block.
This Plan incorporates the public parking needs in phases from surface parking
through a parking garage with ultimately free public spaces in the range of 400.
The church land appraised for $50.00 per square foot and the value is supported
by several comps in the area. The appraisal valued the property as land only, no
building structure value. The total price for the south church lot and parking is
$2,000,000. The new value for the north parking lot would be $789,400. It
should be noted that the earlier appraisals were based on limited number of
stories. The new appraisal starts over and uses an entirely new appraisal
process which takes into account the 150 height and new densities therefore, the
price per usable level or floor comes to around $15.75 per square foot. This
would make the total value of the church properties approximately $2,800,000.
The old values were $1,500,000 for the church lot with parking and $190,000 for
the north parking lot.
I believe that we can secure parking rights for the surface lot and then a parking
deck in a single contract constructed in a two phase process. First the surface
lot rights for +/- $1,750,000 cash plus a portion of the former FEC site for
redevelopment which the City now owns and, later at our option, a parking deck
with 400 public parking spaces fully maintained for $3,000,000 or a total cost of
+/- $4,750,000 (400 spaces at $12,000 cost including land). The public would
have free access, no maintenance costs, etc. The CRA would not have to
acquire the land and deal with bidding out project(s) to have the parking built.
This saves the CRA about $1,000,000, and we do not have to relocate
businesses or churches which would be additional costs. All in all, I think the
final savings could be around $2,000,000 plus maintenance savings.
The local property owners are signing agreements amongst themselves so that
each can be part of the new project. The church and hardware store are
3467
anticipated to remain, but be redeveloped in the project. The project is driven by
private property owners and development. We are simply securing free public
parking. I know there will be more details, but what do you think about the
concept?
Marina District
The CRA in combination with Marina Property Owners, Businesses, BODA and
the City have created a concept for the first phase of a CBD plan for the Marina
District. This district is the first area in the CBD to begin construction and
urbanization. The elements include: parking (surface and garages), security and
transportation. The Related Group has consented to the CRA contributing to a
parking garage expansion of 70 more cars. The cost estimates were given at
$15,000 per space on +/- $1,050,000 in costs. Other issues such as police and
transportation have been included in CRA Budget projections. The CRA Budget
projects the plan costs over the next five years.
Proposed Future Public Parking (surplus)
Currently the Blue LagOon Project includes provisions for an additional parking
deck level of about 200 extra spaces directly in the Marina District. The CRA
Direct Incentive has set thresholds to encourage public amenity development
within large CBD projects. This project developer has proposed this major
contributing public amenity to qualify for incentive dollars.
Signage
Note that the management of physical sites, transportation linkage and security
for the area need to be supported by way finding signage. Without the signage,
very little can be accomplished in the management of parking and congestion in
the CBD.
3468
City of Boynton Beach
Community Redevelopment Agency
Forecast for Expenditures Ending
September 30, 2003
Please find attached the projected final budget of the CRA Budget for September
30, 2O03.
The following notes highlight all major items within the budget in an attempt to
provide insight as to our projected expenses and income through the end of
September in order to finish out the 2002-2003 year. All budgeted items may be
considered individually or as a group for discussion. Please review and give
direction to staff.
INCOME
Interest Income: Staff is projecting $6,600.00 per month in interest based on the
average of the first seven months at a declining rate.
EXPENSES
Personnel: This budget category includes three positions, Executive Director,
Administrative Assistant, Controller and the Secretary being hired if the CRA
Board approves the position. The attached spreadsheet includes salary, taxes,
workers compensation, health insurance, life insurance and retirement for all
positions for the years 2002-2003.
PERSONNEL 2002-2003
Annual
Salary
Director $ 25,499.00
Controller $ 11,769.00
Administrative
Assistant $ 10,424.00
Employers Workers Health Life SEP 02-03
FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 350.00 $ 15.00 5%
$1,912.43 $ $1,320.00 $ 60.00 $500.00 $ 29,291.43
$ 882.68 $ $1,320.00 $ 60.00 $ $14,031.68
$ 781.80 $ $1,320.00 $ 60.00 $ $12,585.80
Total $ 47,692.00 $3,576.90 $ $3,960.00 $180.00 $500.00 $ 55,908.90
Professional Services: The following services, studies, etc are proposed:
· The CRA is budgeting $14,257.25 for the remainder of 2002-2003 for
Legal Services based upon the average of $3,564.00 per month.
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1
The City Clerk's office is budgeted for $3,289.00 based upon the average
of pervious months.
The CRA has retained contracted service for the following projects which
are set t° start in 2002-2003:
TECA
Single Source BBB Study
Single Source Design Guideline
$ 35,000.00
$ 36,OOO.OO
$ 75,000.00
The CRA will enter into a three year contact with an outside CPA firm for
our first audit in July 2003. This contract will carry forward for a period of
three years with an extension of two years available at $. per
year.
The category of maintenance and cleaning will include cleaning of the
CRA offices and repair and maintenance of the equipment and offices.
The maintenance and cleaning was calculated at:
$150.00 per month x 4 months $ 600.00
Repair on Equipment $ 146.00
Repair on Office Space $ 100.00
Total $ 846.00
City's IT Department will provide for support, service and maintenance for
our computer hardware, software and internet.
City of BB IT support
$ 5,998.00
Office Lease / Utilities: The CRA is now leasing offices from Gene Moore with
the office, conference area and workspace within the same room.
RENT:
Year 1 Rent & CAM $1,120.00 x 4 =
$ 4,480.00
PHONE:
Cell phones $120.00 x 4=
T-1 line $220.00 x 4=
Phones $200.00 x 4 =
Total Phone
480.00
880.00
800.00
2,160.00
ELECTRIC:
Electric $251.59 x 4 =
$1,006.36
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2
Equipment Leases: The CRA is now leasing the copier and the postage
machine. The contract on the copier is a three-year contract and the postage
machine is a year-to-year contract.
Copier $343.00 per month x4
Postage $19.95 per month xl
$ 1,372.00
$ 19.95
Insurance: The Staff has budgeted $653.06 for any renewal premium notice and
any additional insurance rate changes that may happen before September 30,
2O03.
Travel Expense: The CRA attends business meetings with developers,
community groups and professional organizations to promote the work of the
CRA and the betterment of the City of Boynton Beach. The CRA will be obtaining
information on several delivery services for packages of the CRA in order to
obtain the best price.
Business Meetings
Business Meeting for 02-03
$1,838.43
Seminars
FRA Conference
$1,225.00
Mileage & Delivery Services
$90.00 average per month for 02-03
$ 216.43
Car Allowance Director
$138.46 x 4 = $553.84
$ 554.00
Office Supplies:
Office Supplies- pens, paper, disk, ink,
paperclips and general office products.02-03
$1,219.00 per month
$ 4,876.00
Advertising & Public Notices: The CRA will need to advertise and place public
notices, which are not project related, for the general needs.
Licenses, Membership & Subscription, Books & Publication: The CRA will
incur expenses for licenses, fees or permits which are not project related. The
CRA also uses several publications in general every day operations, for grant
sources, business incubator ideas and trends for redevelopment within CRA
Areas.
3471
3
Memberships / Subscription
Downtown Reporter
CD Publication
Dailey Business Review
190.00
475.00
175.00
840.00
Career Development: The CRA is proposing to spend money on career
development of the CRA Staff, which will benefit the CRA and the general public.
Printing Office Expense: The CRA produces projects books broken down into
North and South Federal Highway, Boynton Beach Blvd, Heart of Boynton and
the Central Business District.
Debt Service: The CRA has a loan with Bank of America and will have a loan
payment due in September.
PROGRAMS
Office Equipment/Furniture: The CRA will need a computer for the Secretary
along with a printer if the position is approved.
Printing Programs: The CRA will start printing brochures, letterhead,
envelopes, annual reports, project books and other information for the citizens of
Boynton Beach, Developers and future needs.
Festivals/Events/Seminars: The CRA is also proposing a business program to
help local business compete in the emerging CRA market.
Fagade Grants: This program was established as a matching grant programs
dollar for dollar up to $15,000. The following are approved projects;
High Ridge Properties $15,000.00
Grace Fellow ship Church $15,000.00
Boynton Boundless $15,000.00
Fred n Joes $30,000.00
This program was well received as demonstrated by the four applicants and
three approvals in the 2002-2003 Year.
3472
4
PROJECTS
Relax Inn Closing & Demo: This CRA project has been completed.
BBB/ Riverwalk/ Promenade Projects: Starting of the construction on the
Boynton Beach Extension / Riverwalk / and Promenade Design / Build Project.
Land set aside funding is for litigation on land price.
Riverwalk / Promenade Land: Purchase of the Janet Hall Property.
Way-Finding Signage: The CRA is completing Phase I of the Way-Finding
Signage Program.
3473
5
RESOLUTION NO. 03-01
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A RESOLUTION OF THE BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY, ADOPTING THE BUDGET FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND
ENDING SEPTEMBER 30, 2004; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Fiscal Year for the BOYNTON BEACH COMM~y
REDEVELOPMENT AGENCY ("CRA") begins October 1, 2003, and ends September
30, 2004; and
WHEREAS, a Budget for the revenues and expenditures of the CRA for the
Fiscal Year 2003/2004 has been prepared by the Controller and presented by the
Executive Director for approval by the CRA Board;
NOW, THEREFORE, BE IT RESOLVED BY THE BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY THAT:
SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as true and correct and by this reference incorporated herein.
SECTION 2. The CRA Budget, which is attached hereto as Exhibit "A" and
expressly made a part hereof, is hereby adopted and shall be in full force and effect for the
Fiscal Year beginning on October 1, 2003, and ending September 30, 2004.
SECTION 3. The total available funds including all revenues is in the amount of
$7,188,075.00.
SECTION 4. All resolutions or parts
hereby repealed to the extent of such conflict.
of resolutions
in conflict herewith are
LAP: 9-8-2003 Page 1 of 2
RESOLUTION NO. 03-01
1
2
3
4
5
6
SECTION 5. If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION6. This Resolution shall
passage and adoption.
PASSED AND ADOPTED BY THE BOYNTON
REDEVELOPMENT AGENCY BOARD, THIS
2003.
become effective immediately upon its
BEACH COMMUNITY
DAY OF
BOY-NTON BEACH COMMUNITY
REDEVELOPMENT AGENCY,
By:
CHAmMAN
LAP: 9-8-2003 Page 2 of 2
COMMUNI'TY REDEVELOPMENT AGENCY- ROLL CALL VOTES
· ,~,- NO · YES NO · YES NO
Don Fenton ,~~
Vice Chair Heavilin
YES NO
YES NO
YES NO
Vice Chair Heavilin
Alexander DeMarco
Jose Aguila
Don Fenton
Chairman Finkelstein
Michele Hoyland
Henderson Tillman
YES NO YES NO YES NO
Michele Hoyland -
Alexander DeMarco --
Jose Aguila
Henderson Tillman I I ~
Chairman Finkelstein ~ ~ ~
Vice Chair Heavilin i ~ ~
Don Fenton ~ ~ ~
Henderson Tillman
Chairman Finkelstein
Jose Aguila
Michele Hoyland
Alexander DeMarco
Vice Chair Heavilin
Don Fenton
YES NO
YES NO
YES NO
s:\cc\wp\minutes\cra\roll call sheets,doc
Memo
To:
From:
Subject:
Date:
CRA Board
Doug Hutchinson - Executive Director
Recommendations from Savage Creatures of Ancient Seas
Selection Committee
September 8, 2003
On Monday September 8th the selection committee met to evaluate, score and
formulate a recommendation to the CRA Board. The committee evaluated the
responses of The Baker Leisure Group, Economic Research Associates and
Lord Planning & Management.
After deliberation, the committee felt that The Baker Leisure Group and Lord
Planning and Management are the strongest candidates. Due to the extremely
narrow margin between the scores received by the two groups the committee is
recommending that both The Baker Leisure Group and Lord Planning and
Management are invited to make a presentation the CRA Board at the October,
2003 meeting. Following the presentations the CRA Board will then select the
group of their choice.
Memo
To:
From:
Subject:
Date:
CRA Board
Doug Hutchinson- Executive Director
Recommendations from Savage Creatures of Ancient Seas
selection Committee
September 3, 2003
The selection committee will meet on Monday September 8th to evaluate, score
and formulate a recommendation. Enclosed with your back up documentation
are copies of the proposal submitted by each team that is been evaluated.
Due to the holiday, the members were unable to meet earlier. As a result, the
Board will be given the results of the scoring and the committee's
recommendation during the September 9th Board meeting.
3474
X. Other Items:
XI. Adjournment.
Any person who decides to appeal any decision of the Community Redevelopment Board with respect to any matter
considered at this meeting will need a record of the proceedings and for such purpose may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based. 3475
The CRA shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a
disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by
the CRA. Please contact Douglas Hutchinson at 561-737-3256 at least twenty-four hours prior to the program or
activity in order for the CRA to reasonably accommodate your request.
MEMO
TO: CRA Board
FROM:
Susan Vielhauer
SUBJECT: Budget Transfer Requests
DATE:
August 26, 2003
Staff is recommending the Budget Transfer Requests in the following budget categories
for approval at the September 9, 2003 CRA Board meeting. The Budget Transfer
Requests are being adjusted for the following reasons:
The City Transfer Funds will be decreased by $385,000.00. The transfer of funds from
the City of Boynton Beach was sent directly to Goren, Cherof, Doody & Ezrol Trust
Fund, instead of thorough the CRA, for the purchase of the Hall Property.
The Interest Income was set at $15,000.00 for the 2002-2003 budget year. The CRA
has received an average of $4,000.00 per month. Staff is requesting an increase of
$62,900.00 in the Interest Income budget category.
The Disability budget category was created in July 2003 as a result of the CRA Board's
approval of Short Term / Long Term Disability for CRA Staff. The first month's payment
and applications have been completed and forward to the Principal Financial Group.
Staff is anticipating two additional payments by the end of the 2002-2003 fiscal year.
Staff is recommending an increase of $396.00 in the Disability budget category to cover
the cost.
In June 2003, the CRA Board approved the Lord Abbot 457 Retirement plan for the
CRA Staff. The initial payment for the retirement account and vesting schedule set up
3382
was $2,250.00. Staff will be eligible to participate in the retirement plan prior to
September 30, 2003, the end of our fiscal year. To cover the CRA's matching portion in
the retirement plan, staff is calculating an additional cost of up to $1,000.00. Staff is
requesting an increase of $3,250.00 in the Retirement budget category.
In the original 2002-2003 budget, the Workers Compensation budget cost was set at
$8,130.00. In March 2003, Workers Compensation Insurance was acquired at a cost of
$1,463.94 for a period of one year. Staff is requesting a reduction of $6,600 to the
Workers Compensation budget category. Staff has used this cost information for the
2003-2004 budget.
In the original 2002-2003 budget, the Health Insurance budget cost was set at
$21,000.00. In January 2003, Health Insurance was acquired at a cost of $11,200.00
for the period of one year or $933.28 per month. Staff is requesting a reduction of
$6,000.00 to the Health Insurance budget category. Staff has used this cost information
for the 2003-2004 budget.
The CRA has spent an average of $4,000.00 per month for the past ten months for
Legal Services. Legal Services included RFP's, RFQ's, and contract consultation and
review, attending CRA Board meetings and workshops, review of manuals, policies and
procedures and other legal issues pertaining to the CRA. The original 2002-2003
budget contained a cost set at $21,600.00. In April 2003, based upon the cost average
of the first seven months, staff requested and received an increase of $10,000.00,
which has proven insufficient to cover cost until the end of the 2002-2003 fiscal year.
Staff is recommending an additional increase of $16,000.00 to the Professional
Services Legal budget category to cover expenses. Staff has used this cost information
for the 2003-2004 budget.
The Professional Services Maintenance and Cleaning budget category cost was set at
$2,700.00. The cost of the monthly cleaning is $150.00 per month. Aisc, since July
2003, the mowing and maintenance of the Relax Inn lot has cost the CRA $170.00 per
3383
month. The CRA has also had minor repairs to the office equipment and office space.
Staff is recommending an increase of $1,000.00 to the Professional Maintenance and
Cleaning budget category to cover expenses through September 30,2003. Staff has
adjusted the cost estimation for the 2003-2004 budget based upon this information.
In the original 2002-2003 budget, the Rent Expense budget cost was set at $21,000.00,
based upon $1.50 per square footage for the average office space of 2400 square feet
in Boynton Beach. The CRA secured an office space October 1, 2002 for $1,120.00 per
month for rent and CAM resulting in a yearly cost of $13,440.00. Staff is requesting a
reduction of $22,800.00 to the Rent Expense budget category.
The CRA acquired Professional Insurance as required by the employment contracts for
the positions of Executive Director and Controller at the beginning of September 2002,
at a cost of $3,000.00 and $3,904.00 respectively. The CRA will now acquire
Professional Insurance for the CRA as an agency instead of individual employment
contract position as of September 2003 at a cost of $3,142.21. The cost of renewal was
not calculated in the 2002-2003 budget. Staff is requesting an increase of $3,200.00 to
cover the cost of renewal and thus avoid a lapse in coverage. Staff has adjusted the
cost estimation for the 2003-2004 budget based upon this information.
The Business Meeting expense budget category includes expense for CRA Workshops,
association meeting and business luncheons with parties interested in the CRA area.
CRA Workshops have totaled $1,083.00 year to date. Association meetings, which
included Chamber of Commerce, Florida Government Financial Officers Association
and Rotary Club have totaled $325.00 year to date. Business meetings have totaled
$3,158.62 year to date or an average of $325.00 per month. Staff is recommending an
increase of $1,500.00 to the Business Meeting expense category. Staff has also used
this cost information in the 2003-2004 budget.
In the original 2002-2003 budget, the Seminar budget cost was set at $3,000.00 for
2002-2003 fiscal year. The Seminar budget costs were for the Florida Redevelopment
3384
Association Conference held in Jacksonville October 2002. This year's Florida
Redevelopment Association Conference, which will be held in Tampa, will be paid in the
2002-2003 fiscal year and was not calculated in the original budget. Staff is requesting
an increase of $2,000.00 to cover the registration and $2,800.00 to cover the hotel,
which must be paid in advance of the conference for CRA Staff and Board Members.
In the original 2002-2003 budget, the Office Supplies budget cost was estimated at
$1,800.00 for 2002-2003, which has proven to be insufficient for properly supplying the
amount of office supplies needed for an office the size of the CRA. Staff is requesting
an increase of $6,000.00 to cover the cost of CRA Project books, programs, CRA Board
packages and general Office Supplies such as postage, ink and paper. Staff has
adjusted the cost estimation for the 2003-2004 budget.
In the original 2002-2003 budget, the Memberships and Subscriptions cost was set at
$2,000.00 for 2002-2003. Based upon the research of staff into which organizations and
printed material would benefit the CRA, staff obtained memberships and subscriptions
they felt would be the most beneficial. The CRA has obtained subscriptions to several
news publications such as The Palm Beach Post, Sun Sentinel, CD Publications and
the Dailey Business Review. The CRA has also obtained memberships in the Florida
Redevelopment Association, International Council of Shopping Centers, Florida
Government Financial Officers Association, Boynton Beach Chamber of Commerce,
Palm Beach Convention and Visitors Bureau and the Urban Land Institute. Through the
publications and associations the CRA not only promotes and informs the public about
redevelopment in Boynton Beach, but also keeps current with redevelopment issues
and concerns. The CRA Board has recently approved the Membership of the Palm
Beach Convention and Visitors Bureau at a cost of $750.00. Staff is recommending an
increase of $1,000.00 to the Membership and Subscription budget category. Staff has
evaluated the current memberships and subscriptions and made recommendation for
the 2003-2004 budget.
3385
In the original 2002-2003 budget, the Books and Publication budget cost was set at
$200.00 for 2002-2003. Staff has acquired several books that have been needed for the
operation of the CRA Office such as the Greg Reference Manual, Excel and XP Window
and 457 Retirement Administration manual. Staff has also acquired book on
redevelopment issues. Staff is requesting an increase of $750.00 to the Books and
Publication budget category.
In the original 2002-2003 budget, the Career Development budget cost was set at
$750.00 for 2002-2003. Staff has attended several Career Development programs
through the Urban Land Institute pertaining to redevelopment in Southeast Florida this
fiscal year. Staff has also attended the Granstmanship Center Training, which is the
leading authority on grant writing and research. Staff is requesting an increase of
$2,000.00 to the Career Development budget category. Staff has used this information
in the 2003-2004-budget recommendation.
In the original 2002-2003 budget, the Printing Office expense cost estimation was
$1,250.00 for 2002-2003 for general office printing and reproduction. In the 2002-2003
budget, a second category of Printing Programs was designed for CRA Annual Reports,
Brochures and Newsletters. All of the printing costs for 2002-2003 has fallen into the
first category of printing. Delray Blueprint has scanned large project data sheets that
could not be scanned in-houSe. These scans have been used by staff in the
development of our in-house projects books, which are used on a constant bases. Other
printing costs consist of scans made for the CRA Board for facade grant projects. Staff
is requesting an increase of $2,000.00 in the Printing Office Expense Category due to
CRA Projects and five Project Books within the CRA Area.
In the original 2002-2003 budget, the Office Equipment & Furniture / Setup expense
cost was set at $20,000.00 for 2002-2003 to set up the new CRA office and purchase
equipment. The CRA purchased computer equipment and two printers for three staff.
The City of Boynton Beach provides the CRA's internet connection, e-mail, computer
connections to city departments and technical support. The CRA had to purchase T-1
3386
equipment when the DSL equipment prove to be not compatible with the City of
Boynton Beach's IT system. The CRA purchased audiovisual equipment to view
projects and materials sent to the CRA. The CRA has also purchased additional
computer and printer equipment for the Secretary position, which was slated for
purchase in 2003-2004. Staff is requesting an increase of $3,000.00 in the Office
Equipment & Furniture / Setup budget category.
In the original 2002-2003 budget, the Office Leasehold Improvements expense cost
estimation was $35,000.00 for 2002-2003 for improvements that were anticipated when
the CRA acquired an office. The CRA did acquire an office space, which required only a
minimum of improvements. The staff is requesting a reduction of $32,000.00 to the
Office Leasehold Improvements budget category.
In the original 2002-2003 budget, the Riverwalk / Promenade project cost was set at
$200,000.00 based upon the anticipated cost to purchase the land and the City of
Boynton Beach contributing $350,000.00 The final cost to purchase the Riverwalk /
Promenade Land was $282,111.19, which is approximately $82,200.00 short. Staff is
requesting an increase of $82,200.00 in the Riverwalk / Promenade budget category.
In the original 2002-2003 budget, the Relax Inn closing & demolition cost was set at
$1,100,000.00 based upon the anticipated cost of the land and demolition of the
building. The total cost of the completed project was $887,135.30. Staff is requesting a
decrease of $213,864.00 out of Relax Inn closing & demolition budget category.
3387
BUDGET TRANSFER REQUEST
To: CRA Board
From: CRA Staff Date: August 26, 2003
* Bud~let Data Only
Adjustment Resulting
Present Increase Adjusted
Number Description Budget (Decrease) Bud~let
INCOME
1 City Transfer Funds 385,000 (385,000) 0
2 Interest Income 15,000 62,900 77,900
EXPENSES
2 Disability 0 396 396
3 Retirement 0 3,250 3,250
4 Workers Compensation 8,130 (6,600) 1,530
5 Health Insurance 21,000 (6,000) 15,000
6 Legal 31,600 16,000 47,600
7 Professional Maintenance & Cleaning 2,700 1,000 3,700
8 Rent Expense 38,800 (22,800 16,000
9 Professional Insurance 4,000 3,200 7,200
10 Business Meeting 3,500 1,500 5,000
11 Seminars 3,000 4,800 7,800
12 Office Supplies 1,800 7,200 9,000
13 Membership & Subscriptions 3,000 1,000 4,000
14 Books & Publication 250 750 1,000
15 Career Development 750 2,000 2,750
16 Printing Office Expense 1,250 2,000 3,250
17 Office Equipment / Furniture 23,556 3,000 26,556
18 Office Leasehold Improvements 35,000 (32,000) 3,000
19 Riverwalk / Promanade Land 200,000 82,200 282,200
20 Relax Inn Closing and Demo 1,100,000 (213,864) 886,136
21 Reserve 4,104,161 (169,132) 3,935,029
* Use Whole Dollars Only
Controller:
CRA Director:
3381