CRA Budget 2003-20041
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RESOLUTION NO. 03-01
A RESOLUTION OF THE BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY, ADOPTING THE BUDGET FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND
ENDING SEPTEMBER 30, 2004; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Fiscal Year for the BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY ("CRA") begins October 1, 2003, and ends September
30, 2004; and
WHEREAS, a Budget for the revenues and expenditures of the CRA for the
Fiscal Year 2003/2004 has been prepared by the Controller and presented by the
Executive Director for approval by the CRA Board;
NOW, THEREFORE, BE IT RESOLVED BY THE BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY THAT:
SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as true and correct and by this reference incorporated herein.
SECTION 2. The CRA Budget, which is attached hereto as Exhibit "A" and
expressly made a part hereof, is hereby adopted and shall be in full force and effect for the
Fiscal Year beginning on October 1, 2003, and ending September 30, 2004.
SECTION 3. The total available funds including all revenues is in the amount of
$7,188,075.00.
SECTION 4. All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
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RESOLUTION NO. 03-01
SECTION 5. If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 6. This Resolution shall become effective immediately upon its
passage and adoption.
PASSED ANI~ AI~O~Et~ aY Tm~ BOVNTON. }~EACU COma~TY
REDEVELOPMENT AGENCY BOARD, Tins q~ DAY OF
2003.
BOYNTON BEACH COMMUNITY
REDEVE~NT AGENCY,
EXHIBIT A Budget 2003-2004 Attached
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Community Redevelopment Agency
2003~2004
Budget
with
2004 to 2008
Budget Forecasts
City of Boynton Beach CRA
639 E. Ocean Ave., Suite 107
Boynton Beach, FL 33435
561-737-3256
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City of Boynton Beach
Community Redevelopment Agency
Budget Workshop Projections
07/24/2003
Please find attached the workshop draff of the CRA Budget for October 1, 2003
to September 30, 2004. Staff has proposed a five-year budget forecast with
income and expense items as well as programs and projects. The programs are
defined as proposed "Implementation Vision Programs" to upgrade the quality of
development within the CRA Area.
The following notes highlight all major items within the budget in an attempt to
provide insight as to their origination and future destination. All budgeted items
may be considered individually or as a group for discussion. Please review and
give direction to staff.
TIF Revenue: The Revenue is based upon actual tax appraiser's office 2003
values and the projections of projects coming on line between the years of 2003-
2008. The CRA TIF income is derived by two factors; first is the "New
Construction" within the district. This is generated by new projects. The CRA
captures the difference between the base evaluation 2002 and the new
appraised value. These increments are generally depicted as "Projects". The
second area of TIF revenue is generated from Real Estate appreciation in the
CRA District. For 2003/2004 the appreciation is very substantial; 14.2% or
$57,885,483.00 in tax base. Staff has discounted the tax collectors percentage to
make allowance for exemptions and disputed adjustments; therefore we are
projecting an 11% increase. Staff is forecasting a dropping appreciation rate for
the five-year forecasts due to concerns about sustaining the appreciation
increase in the future market place.
Projects: Projects statuses are projects publically announced, in site plan
approval, approved or permitted.
Appreciation: Taking the entire tax base evaluation in the CRA from the previous
year subtracted from the current tax evaluation generates the appreciation.
Each taxing entity that contributed to the Boynton Beach CRA is listed
separately. Note that the CRA receives 95% of the increment taxes from each.
(See detailed Spread Sheet on page 4 of Excel)
Recapture of TIF Loan Principle: The Arches will repay the principle on the
proposed Incentive Loan give to the Arches.
TIF Loan Interest: Interest paid by the Arches on the proposed TIF Loan figured
at 2%.
Interest Income on Reserves: Interest the CRA receives from investing reserve
funds.
Personnel: This budget category includes four positions, Executive Director,
Administrative Assistant, Controller and Secretary with the Assistant Director
scheduled to be added in 2006-2007. The attached spreadsheet includes salary,
taxes, workers compensation, health insurance, life insurance and retirement for
all positions for the years 2003-2008.
Three of these positions are currently budgeted and advertisement has been
placed for the Secretary Position.
This year's budget reflects proposed salary adjustments of $8,000.00 Executive
Director, $8,500.00 Controller, $8,000.00 Administrative Assistant and a new
Secretary position of $20,000.00
Future years reflect a 3% average annual increase in wages.
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PERSONNEL 2003-2004
Director
Controller
Administrative Assistant
Secretary
Annual
Salary
$ 96,000.00
$ 48,500.00
$ 43,000.00
$ 20,000.0O
Employers Workers Health Life SEP
FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 350.00 $ 15.00 5%
$ 7,200.00 $ 456.00 $ 4,200.00 $ 180.00 $ 4800.00
$ 3,637.50 $ 456.00 $ 4,200.00 $ 180.00 $ 2,425.00
$ 3,225.00 $ 456.00 $ 4,200.00 $ 180.00 $ 2,150.00
$ 1,500.00 $ 456.00 $ 4,200.00 $ $
03-04
$112,836.00
$ 59,348.50
$ 53,061.00
$ 26,156.00
Total
PERSONNEL 2004-2005
Director
Controller
Administrative Assistant
Secretary
$207,500.00
Annual
Salary
$ 98,880.00
$ 49,955.00
$ 44,290.00
$ 20,600.00
$15,562.50 $ 1,824.00 $16,800.00 $ 540.00 $ 9,375.00
Employers Workers Health Life SEP
FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 381.50 $ 15.00 5%
$ 7,416.00 $ 456.00 $ 4,578.00 $ 180.00 $ 4,944.00
$ 3,746.63 $ 456.00 $ 4,578.00 $ 180.00 $ 2,497.75
$ 3,321.75 $ 456.00 $ 4,578.00 $ 180.00 $ 2,214.50
$ 1,545.00 $ 456.00 $ 4,578.00 $ 180.00 $ 1,030.00
$251,601.50
04-05
$116,454.00
$ 61,413.38
$ 55,040.25
$ 28,389.00
Total
PERSONNEL 2005-2006
Director
Controller
Administrative Assistant
Secretary
$213,725.00
Annual
Salary
$ 101,846.40
$ 51,453.65
$ 45,619.00
$ 24,218.00
$16,029.38 $ 1,824.00 $18,312.00 $ 720.00 $10,686.25
Employers Workers Health Life SEP
FICA Comp Insurance Insurance IRA
7.5% $ 40.00 $ 416.50 $ 15.00 5%
$ 7,638.48 $ 480.00 $ 4,998.00 $ 180.00 $ 5,092.32
$ 3,859.02 $ 480.00 $ 4,998.00 $ 180.00 $ 2,572.68
$ 3,421.43 $ 480.00 $ 4,998.00 $ 180.00 $ 2,280.95
$ 1,816.35 $ 480.00 $ 4,998.00 $ 180.00 $ 1,210.90
$261,296.63
05-06
$120,235.20
$ 63,543.36
$ 56,979.38
$ 32,903.25
Total
PERSONNEL 2006-2007
Director
Assistant Director
Controller
Administrative Assistant
Secretary
Total
$ 223,137.05
Annual
Salary
$ 104,901.79
$ 55,OOO.OO
$ 52,997.26
$ 46,987.00
$ 24,944.54
$284,830.59
$16,735.28 $ 1,920.00 $19,992.00 $ 720.00 $11,156.85
Employers Workers Health Life SEP
FICA Comp Insurance Insurance IRA
7.5% $ 42.00 $ 454.00 $ 15.00 5%
$ 7,867.63 $ 504.00 $ 5,448.00 $ 180.00 $ 5,245.09
$ 4,125.00 $ 480.00 $ 4,998.00 $ $
$ 3,974.79 $ 504.00 $ 5,448.00 $ 180.00 $ 2,649.86
$ 3,524.03 $ 504.00 $ 5,448.00 $ 180.00 $ 2,349.35
$ 1,870.84 $ 504.00 $ 5,448.00 $ 180.00 $ 1,247.23
$21,362.29 $ 2,496.00 $26,790.00 $ 720.00 $11,491.53
$273,661.18
06-07
$124,146.52
$ 64,603.00
$ 65,753.92
$ 58,992.38
$ 34,194.61
$347,690.42
PERSONNEL 2007-2008
Director
Assistant Director
Controller
Administrative Assistant
Secretary
Annual
Salary
$ 108,048.85
$ 56,650.00
$ 54,587.18
$ 48,397.00
$ 25,692.88
Employers Workers Health Life SEP
FICA Comp Insurance Insurance IRA
7.5% $ 42.00 $ 500.00 $ 15.00 5%
$ 8,103.66 $ 504.00 $ 6,000.00 $ 180.00 $ 5,402.44
$ 4,248.75 $ 504.00 $ 6,000.00 $ 180.00 $ 2,832.50
$ 4,094.04 $ 504.00 $ 6,000.00 $ 180.00 $ 2,729.36
$ 3,629.78 $ 504.00 $ 6,000.00 $ 180.00 $ 2,419.85
$ 1,926.97 $ 504.00 $ 6,000.00 $ 180.00 $ 1,284.64
07-08
$128,238.95
$ 70,415.25
$ 68,094.58
$ 61,130.63
$ 35,588.49
Total
$293,375.91
$22,003.19 $ 2,520.00 $30,000.00 $ 900.00 $14,668.80
$363,467.89
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Professional Services: The following services, studies, etc are proposed:
Legal - The CRA is budgeting $44,000.00 for 2003-2004 Legal Services
based upon the average of $3,337.00 per month. Legal Service spending
was an average of $3,717.00 per month for 7 months in 2002-2003.
City Staff - The CRA has retained the services of the City Clerks Office
for recording the minutes. The budget of $6,000.00 was based upon the
average of $500.00 per month. The City Staff average for 2002-2003 was
$500.00 per month for 5 months.
Contractor Services - The CRA will retain contracted service for projects
specified in the 2003-2004 Budget and projected projects for the 5-year
budget. The following projects are set to start in 2003-2004:
BBB Redevelopment Study
Design Overlay Guidelines
Downtown Parking Need Analysis
Miscellaneous
$ 36,000.00
$ 75,000.00
$ 35,OO0.0O
$ 24,000.00
Boynton Beach Boulevard study is the completion of work started under
the RPMK Contract in 2002-2003.
The Design Overlay Guidelines in the completion of work started under
the RPMK Contract in 2002-2003.
Downtown Parking Needs Analysis: The CRA is proposed to secure
surface parking for the general public and construct a potential parking
deck for future growth in the CBD. The Parking Needs Study would be
used to quantifiably define potential general public parking needs.
Audit - The CRA will enter into a contact with an outside CPA firm for our
Outside Audit in July 2003. This contract will carry forward for a period of
three years with an extension of two years available. The base fee is
projected at $5,900.00 for 2003, 2004 and 2005 with an extension for
2006 and 2007. Staff is also proposing to leave $1,600.00 in the event
extra services are needed for year one and $2,600.00 for years two and
three as needed.
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Maintenance and Cleaning - The category of Maintenance and Cleaning
will include cleaning of the CRA offices, repair and maintenance of the
equipment and offices. The maintenance and cleaning was calculated at:
$150.00 per month x 12
Repair on Equipment
Repair on Office Space
Total
$1,800.00 per year
$ 500.00 per year
$ 500.00 per year
$2,800.00
IT Support - City's IT Department will provide for support, service and
maintenance for our computer hardware, software and internet as per the
approved 2003 contract. The budget for 2003-2004 contains:
City of BB IT support
Carillon Accounting Software
Total
$12,360.00 per year
$ 1,000.00 per year
$13,360.00
Office Lease / Utilities: The CRA is now leasing offices from Gene Moore with
the office, conference area and workspace within the same room. The CRA is
planning to move into new offices in Year Two with a projected lease space rate
of $24.00 per square foot for 3,000 square feet for three years. The phone,
electric, water, sewer and trash have been calculated with this move in future
plans.
Rent:
Year 1 Rent & CAM $1,176.00 x 12 = $14,112.00
Year 2 move offices 3,000 Sq Ft. x $24 per Ft= $72,000.00
No increase years 3 through 5
Phone:
Cell phones $100.00 x 12=
T-1 line $230.00 x 12:
Phones $300.00 x 12 =
Total Phone
5% increase years 2 through 5
$1,200.00
$2,760.00
$3,600.00
$7,560.0O
Electric:
Electric average per month for 7 months of 2002-2003 = $156.25
Year 1 Electric $156.25 x 12 = $1,875.00
Year 2 double electric due to CRA move to new office space.
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Equipment Leases: The CRA is now leasing the copier and the postage
machine. The contract on the copier is a three-year contract and the postage
machine is a year-to-year contract.
Copier $343.00 per month - three year lease
ends 10/05 $ 4,117.00
Postage $19.95 per month - one year lease
ends 06/04 $ 239.00
Total Equipment Lease $ 4,356.00
Projecting a $100.00 per month increase in copier starting 10/05
in increased usage.
Insurance: The CRA's General Liability Insurance includes coverage for
Activities, Festivals and Events. The property insurance covers the contents
within the CRA office. The CRA also carries a Surety Bond and Professional
Insurance for the CRA and employees.
Property/General Liability $ 1,438.00
Surety Bond $ 350.00
Professional $ 3,900.00
Total Insurance $ 5,688.00
Insurance is calculated at 10% increase years two - five.
Travel /Entertainment: Travel, Business Meetings and Work Shops- The
CRA attends business meetings with Developers, Community Groups and
Professional Organizations to promote the work of the CRA and the betterment
of the City of Boynton Beach.
Staff is projecting six CRA Board Workshops throughout the 2003-2004 year with
one large meeting proposed to announce several projects within the same area.
It is proposed that the CRA attend the Annual Florida Redevelopment
Association Conference scheduled October 2003 in Tampa Florida. Staff and
Board Members will attend the conference in order to increase and update their
knowledge of redevelopment and emerging issues and trends in Florida.
The Florida Government Financial Officers Association (FGFOA) Conference,
which is held in November 2003 in Sarasota, will be attended by the Controller in
order in increase and update her knowledge on Government Finance in Florida.
There will also be one Career Development Conference throughout the year.
The CRA will be obtaining information on several delivery services for package of
the CRA in order to obtain the best price.
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Promotional/Business Meetings
Promotional/Business Meeting $400.00 per month
for 02-03
CRA Meetings / Presentations Workshops
Association Meetings
Total Business Meeting
With an increase in Years Two thru Five
$ 4,800.00
$ 3,000.00
$ 504.00
$ 8,304.00
Seminars
Florida Redevelopment
Association
Conference Registration 7@ $
Room 7@ $
3 Meals per day x 3 days 7@ $
Miles 360 x $ .31 2@ $
7 people with a room for each and 3 meals
a day for 3 days and two cars driving
275.00 $ 1,925.00
135.00 $ 945.00
41.00 $ 861.00
0.31 $ 223.20
$ 3,954.20
Seminar(s) TBD
Registration
Hotel
Meals
Air Fare
Miscellaneous
1 person with a room, 3
days, and air travel
$ 375.00
$ 150.00
$ 41.00
$ 600.00
$ 200.00
meals a day for 3
$ 375.00
$ 450.00
$ 123.00
$ 600.00
$ 200.00
$ 1,748.00
FG FOA-School of
Government Accounting
Registration
Hotel
Meals
Miles
1 person with a room, 3
days, and one car driving
$ 185.00 $
$ 110.00 $
$ 41.00 $
$ 0.31 $
$
meals a day for 5
185.00
550.00
205.00
93.00
1,033.00
Total Seminars
$ 6,735.20
Mileage & Delivery Services
$90.00 average per month for 02-03
Total Mileage & Delivery Services
$ 1,080.00
$ 1,080.00
Car Allowance Director
$138.46 x 26: $3,600.00
Total Car Allowance Director
$ 3,600.00
$ 3,600.00
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Office Supplies: The CRA Board supplies, office drinks, paper products and
cleaning supplies are accounted for under Office Expense.
Office Expense board supplies, drinks, paper
products, cleaning products 02-03 $875.00 =
$125.00 per month.
$ 1,500.00
Office Supplies relate to pens, paper, disk, ink and general office
products within the Office Supplies category.
Office Supplies- pens, pape~r, disk, ink, paperclips
and general office products.02-03 $4375.00 =
$625.00 per month.
TOtal Office Supplies
$ 7,500.00
$ 9,000.00
Licenses, Membership & Subscription, Books & Publication: The CRA will
incur expenses for licenses, fees or permits which are not project related. The
CRA also uses several publications in general every day operations, for grant
sources, business incubator ideas and trends for redevelopment within CRA
Areas.
Memberships / Subscription
Chamber of Commerce BB
Costco Membership
FRA
ULI
CD Publication
Chronicle of Philanthropy
Palm Beach Post
Sun Sentinel
Dailey Business Review
PB Convention Board of Director Position
Realtor Society
Calculated 5% increase per years two - five
$ 250.00
$ 80.00
$ 495.00
$ 475.00
$ 475.00
$ 69.50
$ 103.25
$ 156.52
$ 172.00
$ 750.00
$ 290.00
$ 3,316.27
Advertising & Public Notices: During the year, the CRA will need to advertise
and place public notices, which are not project related, for the general needs
such as workshops, ordinances, etc. Last year's budget of $4,000.00 has been
proposed for 2003-2004.
Career Development: The CRA is proposing $4,000.00 for career development
of the CRA Staff.
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Office Printing Expense: The CRA is proposing a newsletter and information
flyers on CRA projects. The CRA produces project briefing books broken down
into North and South Federal Highway, Boynton Beach Blvd, Heart of Boynton
and the Central Business District. This line item is for information and booklets
that are kept on hand as inventory. These Books include: 20/20 vision, Federal
Highway, HOB, BBB Corridor, Ocean District, Design Guidelines and GIS maps.
Debt Service/Loan Payment: The CRA has a loan with Bank of America. The
starting balance as of October 1,2003 is $2,616,244.49 at 6.56% interest rate.
Bonds: The CRA will be consulting with a financial advisor as to the best
instruments to fund the programs and projects that the CRA has budgeted.
However, three bond issues over the next five years are proposed to meet
projected CRA cash needs. Debt costs include issuance and placement at 3%, a
required sinking fund at 10% and principal and interest payments.
PROGRAMS
Office Equipment/Furniture: The CRA will need a computer for the Secretary
along with a printer and a printer for running direct print checks with special inks.
Staff has also budgeted dollars for office equipment replacement cost as needed.
The CRA will need additional equipment in year two due to the office move.
Office Leasehold Improvements: In the anticipation of the future needs of the
CRA, Staff is proposing the move of the offices in year two. Staff is anticipating a
cost to improve and / or adapt the new offices to meet the needs of the CRA.
Web Site - Update Expansion: The CRA started the website in 2002-2003 with
the basic designs and some features. The CRA is proposing to expand our web
site to include graphics on projects and links to projects sites, links to the City of
Boynton Beach, and other advanced features in 2003-2004 and 2004-2005. Staff
has also budgeted the cost to maintain the site.
Printing & Promotional Programs: The CRA will begin printing brochures,
annual reports, special projects books, articled reprints, etc.
Police: Staff is proposin.q this as a I~ilot I~ro~ram~ which is on contact and
can be modified and / or cancelled at any Riven time, Future year,~
contracts are not automatically approved or extended The Boynton Beach
Police Department provides a considerable amount of basic services for the CRA
area today. However, as growth and further development increase, businesses
and residents within the CRA area have expressed additional desires for
expanded services. It is proposed that the CRA underwrite the following two
programs at $175,000.00 each for the initial year.
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Heart of Boynton
The Police Department has plans in the immediate future to adjust
staffing levels in one of the zones that is fully within the designated "Heart
of Boynton" boundaries. The CRA may want to consider extraordinary
coverage due to special conditions with that area.
Zone three is that area within the CRA bounded by the C-16 canal on the
north, Boynton Beach Blvd. on the south, 1-95 on the west and the ICW on
the east. This is an area that for many years experienced a high volume of
police activity and calls for service. In the past, it was noted for being one
of the worst areas in the county for violence and dreg dealing. In calendar
year 2002, Zone three posted a decrease in index crime of 9%
compared with calendar year 2001. This was the second year in a row that
Zone three posted a decrease in crime. Much progress has been made in
this area: improved police/community relations, reduction of crime and an
increase sense of safety on the part of residents. Unfortunately, due to the
increases in offense frequency and calls for service noted in other areas of
the city, the Police Department will be redeploying officers in the
immediate future, and will no longer be assigning two officers to Zone
three. However, to assure that there is no backsliding with crime stats the
CRA wishes to enhance the coverage in Zone three with an initial budget
of $175,000.00.
Central Business District
With the increase in development in the downtown area, many business
owners and residents have inquired as to whether the Boynton Beach
Police Department will be creating a foot or bike patrol zone in that district.
Experience has shown us that for citizens who live, work and conduct
business in the heart of our cities, police foot patrol officers provide a
positive perception of safety and the severity of the crime problem in a
given area. Generally speaking, surveys throughout the county confirm
that when foot patrol is added to an area, citizen's fear of typical street
crimes goes down and generalized feelings of personal safety go up. We
were therefore, not surprised when developers, business owners and
potential business owners expressed a desire to see officers on foot in the
soon to be redeveloped downtown and marina districts.
The influx of visitors to the downtown and marina redevelopment areas
will likely result in an increased demand on police services and an
increase in the rate of property and violent crime. This will necessitate an
additional commitment of manpower to the area, ideally, in the form of foot
& bike patrols. Foot and bike patrol coverage for the downtown and
marina districts would facilitate a police presence during times of peak
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pedestrian and vehicular traffic and nighttime security for businesses and
residents.
For this particular enhanced service, the CRA is proposed to initially fund
only two or three officers for this post and assigning those hours that cover
the hours of highest concern - primarily night-time hours. The budget is $
175,000.00.
Transportation / Trolley: Staff is proposin.q this as a pilot pro.qram, which
is on contact and can be modified and / or cancelled at any .qiven time
Future years contracts are not automatically approved or extended The
CRA is proposing a trolley system to help move people around the CBD to avoid
· the congestion within high-density areas. We have a proposal for Mollies Trolley,
which provides trolleys for West Palm Beach and Avoca in Jupiter.
Mollies Trolleys, a minority owner and operated business, is proposing a shuttle
which would run up to 7 days a week with quality vehicles, high caliber rivers and
a strong management team for support. All of their vehicles are the correct
passenger size to move substantial number of passengers but is nimble enough
to maneuver around downtown. They are fully licensed and insured.
They are proposing a rate of $55.00 per hour for 10 hours per day.
Leased Trolley:
5 days per week, 10 hour days
Day Week Year
$550.00 $2,750.00 $143,000.00
Exact scheduling will be developed with the area businesses and parking needs
assessment.
Festivals/ Events/ Business Programs Events: The CRA is proposing four
events per year within different areas of the CRA. For 2003-2004 the events will
be; A Holiday Event $7,500.00 on Ocean Ave., The Heritage Fest in 2004/2005
$7,500.00 on MLK Blvd. and the Wheels Weekend $7,500.00 on Ocean Ave.
The Scuba Fest $7,500.00 in the Marina Area is proposed to be created in the
2004 / 2005 year budget.
Facade Grants: The CRA will continue the Facade Grant program. This program
was established as a matching grant program for dollar for dollar matching up to
$15,000 per project. This program was well received as demonstrated by the five
applicants and three approvals in the 2002-2003 year. The CRA's $75,000.00
has encouraged $843,535.00 in Private Sector investment. The enhancement of
existing commercial buildings ensures a complete unified look in the City of
Boynton Beach.
Geneses Business Development and Grant Program Grant: The CRA is
proposing initiation of a business program to help local business compete in the
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changing redevelopment environment. The proposed program will be designed to
measure development impact on business; before, during and after
redevelopment activities. The program will also facilitate, encourage
reorganization and identification of core competency of Targeted Businesses in
the Central Business District and the Heart of Boynton District in order to ensure
that Participants achieve a competitive level once the proposed redevelopment
for those areas are realized.
The CRA has assumed the County's Development Regions Grant Program for
the Boynton Beach CRA Area. This is a matching grant program for business
development and job creation in conjunction with Palm Beach County Economic
Development Department. Generally the match is 1/3 Applicant, 1/3 CRA and 1/3
County. The CRA has set aside funding in the Economic Business Grant Match
and the Facade Grant Programs.
Direct Incentives: The Direct Incentive Program is the CRA's primary
development incentive program that is in support of the best of the best projects.
Direct Incentives are generally paid after the project has appeared on the tax
assessor's tax roles. The budget line item projection reflects the maximum
potential incentive per project; therefore incentive cost may be less if scoring
does not meet full impacts.
Direct Incentive Loan (Arches): The Direct Incentive Loan program is a request
for upfront loading on the Direct Incentive request. This one time loan has had
conditional approval by the CRA Board in April 2003. Final approval is conditional
on document presentation and review by the CRA Board and the Applicant.
PROJECTS
BBB/Riverwalk / Promenade Projects: Projected 2003 / 2004 construction of
the Boynton Beach BIvd Extension / Promenade Riverwalk / and Design Build
Project.
HOB Commercial Land Acquisition: The CRA will target key properties for
acquisition in support of redevelopment in the Heart of Boynton area.
HOB Improvements / Street / Garage: Proposed future expenditures in support
of potential private development activities in the Heart of Boynton District. These
are proposed to include MLK street reconfigurations and public / private parking
facility.
Way-Finding Signage: This phase of the Sign Program is to begin signage
placements. Signs will support local Business Districts, City Attractions and
Facilities, Public Parking and Transportation linkage points.
12
Marina Parking Garage: Proposed garage to provide 70 spaces for both general
public in the Marina District. The estimated cost would be recovered in less than
one year by the increase in land values from the new marina project. TIF
Revenue would be in the range of $1,000,000 per year for the Related Marina
Project with the cost of the proposed garage parking estimated at $1,050,000.00.
($15,000.00 x 70 spaces)
CBD Parking Site: Proposed surface parking spaces to be secured for
unrestricted free public use. The lot is Phase I of a Parking Plan to meet general
public parking in the Central Business District.
CDB Parking Garage 400 Public Spaces: Proposed Phase II Parking deck
spaces providing approximately 400 unrestricted free public spaces.
($4,175,000.00 @ +/- $12,000.00)
Savage Creatures Complex: Proposed as the next step for the Savage
Creatures of Ancient Seas Complex.
Miscellaneous Projects:
13
Memo
To:
From:
Subject:
Date:
CRA Board
Douglas Hutchinson
Downtown Parking, Traffic Management, Security, and Garage
July 17, 2003
As Boynton Beach turns from the rural/suburban setting in the Downtown to an
urban density, many aspects of the roles of the public and private sectors will
dramatically evolve. One is the emerging needs to manage public spaces,
access, parking, security and transportation. The good news is that Boynton has
the ability to address these issues early in the redevelopment through the CRA
before they become negative issues.
It should be noted that these issues are not things that might happen but rather
are "givens" in Downtown Development. Aisc gone is the concept that one
private group or entity is responsible for the tasks described. The highest density
areas must have coordination and direction from all stake holders in order to
work.
The concepts of developing public/private urban amenities are not optional, and
are designed to address the overall area. Perceptions of conditions are what
shape the public's image of an area. The plan should be addressing what a
client, visitor, etc. experience in the area.
CBD has been working on a public parking program, as defined in the 20/20
Plan, which has as its centerpiece the Congregational Church site at Federal
Highway and Boynton Beach Boulevard/Ocean Ave. Through direct contact, the
church asked for the opportunity to stay in the Downtown instead of being
relocated out of Downtown. In addition to the Church site, the adjacent Kaleel
property and a few other properties were recommended for condemnation for
assembly as a parking site. These property owners have been encouraged to
redevelop. The result is an owner driven Redevelopment Plan for the block.
This Plan incorporates the public parking needs in phases from surface parking
through a parking garage with ultimately free public spaces in the range of 400.
The church land appraised for $50.00 per square foot and the value is supported
by several comps in the area. The appraisal valued the property as land only, no
building structure value. The total price for the south church lot and parking is
$2,000,000. The new value for the north parking lot would be $789,400. It
should be noted that the earlier appraisals were based on limited number of
stories. The new appraisal starts over and uses an entirely new appraisal
process which takes into account the 150 height and new densities therefore, the
price per usable level or floor comes to around $15.75 per square foot. This
would make the total value of the church properties approximately $2,800,000.
The old values were $1,500,000 for the church lot with parking and $190,000 for
the north parking lot.
I believe that we can secure parking rights for the surface lot and then a parking
deck in a single contract constructed in a two phase process. First the surface
lot rights for +/- $1,750,000 cash plus a portion of the former FEC site for
redevelopment which the City now owns and, later at our option, a parking deck
with 400 public parking spaces fully maintained for $3,000,000 or a total cost of
+/- $4,750,000 (400 spaces at $12,000 cost including land). The public would
have free access, no maintenance costs, etc. The CRA would not have to
acquire the land and deal with bidding out project(s) to have the parking built.
This saves the CRA about $1,000,000, and we do not have to relocate
businesses or churches which would be additional costs. All in all, I think the
final savings could be around $2,000,000 plus maintenance savings.
The local property owners are signing agreements amongst themselves so that
each can be part of the new project. The church and hardware store are
anticipated to remain, but be redeveloped in the project. The project is driven by
private property owners and development. We are simply securing free public
parking. I know there will be more details, but what do you think about the
concept?
Marina District
The CRA in combination with Marina Property Owners, Businesses, BODA and
the City have created a concept for the first phase of a CBD plan for the Marina
District. This district is the first area in the CBD to begin construction and
urbanization. The elements include: parking (surface and garages), security and
transportation. The Related Group has consented to the CRA contributing to a
parking garage expansion of 70 more cars. The cost estimates were given at
$15,000 per space on +/- $1,050,000 in costs. Other issues such as police and
transportation have been included in CRA Budget projections. The CRA Budget
projects the plan costs over the next five years.
Proposed Future Public Parking (surplus)
Currently the Blue Lagoon Project includes provisions for an additional parking
deck level of about 200 extra spaces directly in the Marina District. The CRA
Direct Incentive has set thresholds to encourage public amenity development
within large CBD projects. This project developer has proposed this major
contributing public amenity to qualify for incentive dollars.
Signage
Note that the management of physical sites, transportation linkage and security
for the area need to be supported by way finding signage. Without the signage,
very little can be accomplished in the management of parking and congestion in
the CBD.
Business "Genesis" Program
Premise: The "New Urbanism" many times lacks the reality of providing for
extenuating needs that were traditionally incorporated in the "Main Street" contexts.
These needs have been pushed aside for Boutique shops, services, "etc. Often needs
based producers of services supplied by existing businesses are removed from
redevelopment areas in favor of Boutique stores.
Development codes exclude "Needs Based" Businesses instead of creatively
incorporating them into the new redevelopment fabric. The trend to remove local
existing Businesses is fueled by the fact that many of those Businesses affected by
redevelopment do not evolve with redevelopment markets trends, etc. Therefore the
two fold impact of redevelopment change and lack of response by existing "needs
based" business is catastrophic.
Mission: Create a program that allows measurement of redevelopment impact on
business; before, during and after redevelopment activities. Facilitate, encourage
reorganization and identification of core competency of existing Businesses in the
Central Business District and the Heart of Boynton District in order to ensure a
competitive environment once proposed redevelopment for those areas is actualized.
Program Description: The CRA proposes a Business Development program that is
multifunctional. The program is first concerned with the maintenance and survival of the
existing Businesses in the areas targeted for Redevelopment. Secondly generate a
realistic assessment of how redevelopment truly affects local businesses in the CRA
Areas.
In light of the proposed redevelopment of the CBD and Heart of Boynton areas, the
Business Development program is designed to identify the strengths and weaknesses
of individual business and design tools that, if followed will help to secure a future in the
area and compete effectively with new businesses that relocate to the area, and to
develop a business awareness of changing trends, demographic needs, opportunities,
etc. of the impending redevelopment.
The CRA envisions the design, funding and implementation of this program to be a Joint
Venture among several partners. Some Partners that have initially been identified are
the Center for Leadership Excellence, Palm Beach Community College, Florida
Association for Micro Enterprise, Inc. and North Wood University.
Program Design
Phase I: Determine Element Responsibility, Funding Sources and Budgeting
Program Scope, Goals and Objectives Development - CRA
Development of Program Evaluation Criteria-CRA/
Development of Program Evaluation Periods-CRA/
Program Announcement Launch -Sponsorship Funds
Needs Assessment Design and Data Collection - Palm Beach Community
College
Survey Results Tabulation and Program Elements Development- CRA
Specialized Business Consultations - CRA
Specialized and Common Program Development CRA
Specialized Program Implementation-CRA Core Grant
Common Program Implementation -CRA Core Grant
Follow up survey to measure impact analysis of survey. - CRA /
Phase II.
Design Assessment Tool Survey
Palm Beach Community College Graduate "Needs Assessment" Course
has been identified as a source for the development and collection of the
survey tool. The students taking this course will used a guided list of
questions to design a survey tool. The survey tool will be design to identify
current good and bad trends, over all performance, and needs of each
business. This will be followed up with one on one assistance to ensure
completion.
Phase II1:
Identification and Selection Participants
Approximately 20 to 50 businesses in the CRA Geographic Area will be
identified and asked to attend a formal launch of the Genesis Business
Program. Attendees will get an overview of the program and an invitation to
participate. During the launch each attendee will be given a survey tool
along with detailed instruction for its completion.
Phase IV Compilation of Current Business Status and Needs Assessment
Identification
1. Collection of One on One Interviews
2. Tabulation
3. Analysis and Interpretation of Data
4. One on One Review of Results
Phase V Design of program that addresses Common and
Individual Needs
Phase VI Work with Business owner on implementation of programs
Phase VII Development of Program Evaluation Criteria
Phase VIII: Development of Program Evaluation Periods
l. Current Status
2. Year One
3. Year Three
4. Year Five
Phase IX: Follow up surveys to measure impact.
Program Time Line:
Subject
Program Scope Development
Proposal and Budget Development Sole Source Contracts
Set Up Internship Program with Local Universities
Survey Tool Design
Development of Program Evaluation Criteria
Development of Program Evaluation Periods
Program Launch Event
Identification of Business Participants
Survey Administration & Collection
Result Tools Development
One and one work with Business Owners
Assignment of Interns to Local Businesses
One on One administration of Result Tool
Start Date
July 2003
August 2003
September 2003
October 2003
October 2003
October 2003
October 2003
October 2003
November 2003
November 2003
February 2004
May 2004
March 2004
Group administration of Common Program
Follow Up Survey (Impact Measurement of first year)
March 2005
October 2006
Budget
Program Launch Event · Promotion
· Catering
· Location
· Printing
Program Delivery Cost · Survey design
· Survey distribution
· Survey one on one completion & Business Assessment
· Program Tool Development
· One on one work with Businesses
· Group Administration of Common Programs
Impact Measurement · Survey Design
· Survey one on one completion & Business Assessment
· Analysis
· Results
Business "Genesis" Program
Premise: The "New Urbanism" many times lacks the reality of providing for
extenuating needs that were traditionally incorporated in the "Main Street" contexts.
These needs have been pushed aside for Boutique shops, services, etc. Often needs
based producers of services supplied by existing businesses are removed from
redevelopment areas in favor of Boutique stores.
Development codes exclude "Needs Based" Businesses instead of creatively
incorporating them into the new redevelopment fabric. The trend to remove local
existing Businesses is fueled by the fact that many of those Businesses affected by
redevelopment do not evolve with redevelopment markets trends, etc. Therefore the
two fold impact of redevelopment change and lack of response by existing "needs
based" business is catastrophic.
Mission: Create a program that allows measurement of redevelopment impact on
business; before, during and after redevelopment activities. Facilitate, encourage
reorganization and identification of core competency of existing Businesses in the
Central Business District and the Heart of Boynton District in order to ensure a
competitive environment once proposed redevelopment for those areas is actualized.
Program Description: The CRA proposes a Business Development program that is
multifunctional. The program is first concerned with the maintenance and survival of the
existing Businesses in the areas targeted for Redevelopment. Secondly generate a
realistic assessment of how redevelopment truly affects local businesses in the CRA
Areas.
In light of the proposed redevelopment of the CBD and Head of Boynton areas, the
Business Development program is designed to identify the strengths and weaknesses
of individual business and design tools that, if followed will help to secure a future in the
area and compete effectively with new businesses that relocate to the area, and to
develop a business awareness of changing trends, demographic needs, opportunities,
etc. of the impending redevelopment.
The CRA envisions the design, funding and implementation of this program to be a Joint
Venture among several partners. Some Partners that have initially been identified are
the Center for Leadership Excellence, Palm Beach Community College, Florida
Association for Micro Enterprise, Inc. and North Wood University.
Program Design
Phase h Determine Element Responsibility, Funding Sources and Budgeting
Program Scope, Goals and Objectives Development - CRA
Development of Program Evaluation Criteria-CRA/
Development of Program Evaluation Periods-CRA/
Program Announcement Launch -Sponsorship Funds
Needs Assessment Design and Data Collection - Palm Beach Community
College
Survey Results Tabulation and Program Elements Development- CRA
Specialized Business Consultations - CRA
Specialized and Common Program Development CRA
Specialized Program Implementation-CRA Core Grant
Common Program Implementation -CRA Core Grant
Follow up survey to measure impact analysis of survey. - CRA /
Phase II.
Design Assessment Tool Survey
Palm Beach Community College Graduate "Needs Assessment" Course
has been identified as a source for the development and collection of the
survey tool. The students taking this course will used a guided list of
questions to design a survey tool. The survey tool will be design to identify
current good and bad trends, over all performance, and needs of each
business. This will be followed up with one on one assistance to ensure
completion.
Phase II1:
Identification and Selection Participants
Approximately 20 to 50 businesses in the CRA Geographic Area will be
identified and asked to attend a formal launch of the Genesis Business
Program. Attendees will get an overview of the program and an invitation to
participate. During the launch each attendee will be given a survey tool
along with detailed instruction for its completion.
Phase IV Compilation of Current Business Status and Needs Assessment
Identification
1. Collection of One on One Interviews
2. Tabulation
3. Analysis and Interpretation of Data
4. One on One Review of Results
Phase V Design of program that addresses Common and
Individual Needs
Phase VI Work with Business owner on implementation of programs
Phase VII Development of Program Evaluation Criteria
Phase VIII: Development of Program Evaluation Periods :t. Current Status
2. Year One
3. Year Three
4. Year Five
Phase IX: Follow up surveys to measure impact.
Program Time Line:
Subject
Program Scope Development
Proposal and Budget Development Sole Source Contracts
Set Up Internship Program with Local Universities
Survey Tool Design
Development of Program Evaluation Criteria
Development of Program Evaluation Periods
Program Launch Event
Identification of Business Participants
Survey Administration & Collection
Result Tools Development
One and one work with Business Owners
Assignment of Interns to Local Businesses
One on One administration of Result Tool
Start Date
July 2003
August 2003
September 2003
October 2003
October 2003
October 2003
October 2003
October 2003
November 2003
November 2003
February 2004
May 2004
March 2004
Group administration of Common Program
Follow Up Survey (Impact Measurement of first year)
March 2005
October 2006
Budget
Program Launch Event · Promotion
· Catering
· Location
· Printing
Program Delivery Cost · Survey design
· Survey distribution
· Survey one on one completion & Business Assessment
· Program Tool Development
· One on one work with Businesses
· Group Administration of Common Programs
Impact Measurement · Survey Design
· Survey one on one completion & Business Assessment
· Analysis
· Results
City of Boynton Beach
Community Redevelopment Agency
Forecast for Expenditures Ending
September 30, 2003
Please find attached the projected final budget of the CRA Budget for September
30, 2003.
The following notes highlight all major items within the budget in an attempt to
provide insight as to our projected expenses and income through the end of
September in order to finish out the 2002-2003 year. All budgeted items may be
considered individually or as a group for discussion. Please review and give
direction to staff.
INCOME
Interest Income: Staff is projecting $6,600.00 per month in interest based on the
average of the first seven months at a declining rate.
EXPENSES
Personnel: This budget category includes three positions, Executive Director,
Administrative Assistant, Controller and the Secretary being hired if the CRA
Board approves the position. The attached spreadsheet includes salary, taxes,
workers compensation, health insurance, life insurance and retirement for all
positions for the years 2002-2003.
PERSONNEL 2002-2003
Annual
Salary
Director $ 25,499.00
Controller $ 11,769.00
Administrative
Assistant $ 10,424.00
Employers Workers Health Life SEP 02-03
FICA Comp Insurance Insurance IRA
7.5% $ 38.00 $ 350.00 $ 15.00 5%
$1,912.43 $ $1,320.00 $ 60.00 $500.00 $ 29,291.43
$ 882.68 $ $1,320.00 $ 60.00 $ $14,031.68
$ 781.80 $ $1,320.00 $ 60.00 $ $12,585.80
Total $ 47,692.00 $3,576.90 $ $3,960.00 $180.00 $500.00 $ 55,908.90
Professional Services: The following services, studies, etc are proposed:
· The CRA is budgeting $14,257.25 for the remainder of 2002-2003 for
Legal Services based upon the average of $3,564.00 per month.
· The City Clerk's office is budgeted for $3,289.00 based upon the average
of pervious months.
· The CRA has retained contracted service for the following projects which
are set to start in 2002-2003:
TECA
Single Source BBB Study
Single Source Design Guideline
$ 35,000.00
$ 36,000.00
$ 75,000.00
The CRA will enter into a three year contact with an outside CPA firm for
our first audit in July 2003. This contract will carry forward for a period of
three years with an extension of two years available at $ per
year.
The category of maintenance and cleaning will include cleaning of the
CRA offices and repair and maintenance of the equipment and offices.
The maintenance and cleaning was calculated at:
$150.00 per month x4 months $ 600.00
Repair on Equipment $ 146.00
Repair on Office Space $ 100.00
Total $ 846.00
· City's IT Department will provide for support, service and maintenance for
our computer hardware, software and internet.
City of BB IT support
$ 5,998.00
Office Lease / Utilities: The CRA is now leasing offices from Gene Moore with
the office, conference area and workspace within the same room.
RENT:
Year 1 Rent & CAM $1,120.00 x 4:
$ 4,480.00
PHONE:
Cell phones $120.00 x 4=
T-1 line $220.00 x 4=
Phones $200.00 x 4 =
Total Phone
$ 480.00
$ 880.00
$ 800.00
$ 2,160.00
ELECTRIC:
Electric $251.59 x 4 =
$1,006.36
2
Equipment Leases: The CRA is now leasing the copier and the postage
machine. The contract on the copier is a three-year contract and the postage
machine is a year-to-year contract.
Copier $343.00 per month x4
Postage $19.95 per month xl
$ 1,372.00
$ 19.95
Insurance: The Staff has budgeted $653.06 for any renewal premium notice and
any additional insurance rate changes that may happen before September 30,
2003.
Travel Expense: The CRA attends business meetings with developers,
community groups and professional organizations to promote the work of the
CRA and the betterment of the City of Boynton Beach. The CRA will be obtaining
information on several delivery services for packages of the CRA in order to
obtain the best price.
Business Meetings
Business Meeting for 02-03
$1,838.43
Seminars
FRA Conference
$1,225.00
Mileage & Delivery Services
$90.00 average per month for 02-03
$ 216.43
Car Allowance Director
$138.46 x 4 = $553.84
$ 554.00
Office Supplies:
Office Supplies- pens, paper, disk, ink,
paperclips and general office products.02-03
$1,219.00 per month
$ 4,876.00
Advertising & Public Notices: The CRA will need to advertise and place public
notices, which are not project related, for the general needs.
Licenses, Membership & Subscription, Books & Publication: The CRA will
incur expenses for licenses, fees or permits which are not project related. The
CRA also uses several publications in general every day operations, for grant
sources, business incubator ideas and trends for redevelopment within CRA
Areas.
3
Memberships / Subscription
Downtown Reporter
CD Publication
Dailey Business Review
$ 190.00
$ 475.00
$ 175.00
$ 840.00
Career Development: The CRA is proposing to spend money on career
development of the CRA Staff, which will benefit the CRA and the general public.
Printing Office Expense: The CRA produces projects books broken down into
North and South Federal Highway, Boynton Beach Blvd, Heart of Boynton and
the Central Business District.
Debt Service: The CRA has a loan with Bank of America and will have a loan
payment due in September.
PROGRAMS
Office Equipment/Furniture: The CRA will need a computer for the Secretary
along with a printer if the position is approved.
Printing Programs: The CRA will start printing brochures, letterhead,
envelopes, annual reports, project books and other information for the citizens of
Boynton Beach, Developers and future needs.
Festivals/Events/Seminars: The CRA is also proposing a business program to
help local business compete in the emerging CRA market.
Fagade Grants: This program was established as a matching grant programs
dollar for dollar up to $15,000. The following are approved projects;
High Ridge Properties $15,000.00
Grace Fellow ship Church $15,000.00
Boynton Boundless $15,000.00
Fred n Joes $30,000.00
This program was well received as demonstrated by the four applicants and
three approvals in the 2002-2003 year.
4
PROJECTS
Relax Inn Closing & Demo: This CRA project has been completed.
BBB/ Riverwalk / Promenade Projects: Starting of the construction on the
Boynton Beach Extension / Riverwalk / and Promenade Design / Build Project.
Land set aside funding is for litigation on land price.
Riverwalk / Promenade Land: Purchase of the Janet Hall Property.
Way-Finding Signage: The CRA is completing Phase I of the Way-Finding
Signage Program.
5