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Minutes 10-02-03 MTNUTES OF THE EDUCATION ADVISORY BOARD REGULAR MEETTNG HELD TN THE LIBRARY PROGRAM ROOM, 208 SOUTH SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA, ON THURSDAY, OCTOBER 2, 2003, AT 6:00 P.M. Present .lean Cairo, Vice Chair Kelly Daniels Irene Emmert .loan Pleasants Bhavisha Dhanak, Student Phyllis Pacilli, Alternate Absent Beverly Agee, Chairperson Lillian Artis Floyd M. Beil*(present, but had to leave) Virginia Farace, Board Liaison Dennis Osborne Pledge of Allegiance Vice Chair Cairo called the meeting to order at 6:20 p.m. and the Board recited the Pledge of Allegiance to the Flag. II. Roll Call The Recording Secretary called the roll and declared that a quorum was present. III. Minutes Approval, September 18, 2003 Motion Ms. Emmert moved to approve the minutes as presented. motion that carried unanimously. Ms. Daniels seconded the IV. Chair's Report Chair Agee was unable to attend this meeting, so there was no Chair's Report. V. City Liaison's Report Ms. Farace was unable to attend this meeting, so there was no City Liaison Report. Meeting Minutes Education Advisory Board Boynton Beach, Florida October 2, 2003 VT. Public Audience There were no members of the public in attendance. VIZ. FCAT Resolution The Board discussed the Resolution and made comments as follows: In the heading, instead of the phrase "in opposition to," say "the Education Advisory Board, which opposes." In heading, "Then" should be "the." Capitalize all the "Whereas" words. Move "Determining Student Promotion" before "Evaluating School Performance." Uncertain as to whether it was appropriate to recommend that the City Commission adopt this Resolution. Ratify rather than radify in last sentence. The Board determined that they would take the copy of the Resolution home, make comments in the margin, and forward, fax, or bring it to Ms. Farace for review prior to the next meeting. The Board will discuss this again at its next meeting. VIII. Principal for a Day Program Vice Chair Cairo stated that the date for Principal for a Day is November 13, 2003. She appealed to the Board members to take responsibility for one of the open projects and distributed a list of those projects. Vice Chair Cairo reported that she had gotten RSVPs from almost every school to attend the Meet your Match Breakfast on October 16 at Lakeside Villas, 2792 Donnelly Drive (right off of Congress, just north of Hypoluxo Road.) The Breakfast will take place from 8:00 a.m. to 9:00 a.m. and would be a good time for the Board to introduce themselves to everyone. The Principals and Business Partners will get together to plan the events to take place at their individual schools. Ms. Pacilli suggested that, if possible, the Principals include a list of"Kudos" attributable to their schools for the past year and put this in the packets to be distributed at the Breakfast. Vice Chair Cairo was not having success getting the Principals to return their Bios and did not know if this would work. Vice Chair Cairo reported that it would be necessary to match the schools with the business partners and they were still short a couple of business partners. She just received a new business partner today, Ms. Sally Moore, Sales Manager and VP of Washington Mutual Home Loans. 2 Meeting Minutes Education Advisory Board Boynton Beach, Florida October 2, 2003 Vice Chair Cairo had not heard from St. Mark's or St. Joseph's, so it appeared that this would be an all-public-school event. List of Items To be Done Media Coordinator - Vice Chair Cairo has contacted the Boynton Times, the Palm Beach Post and the major news stations. Reminders will have to be made to each of them several times before the event. Vice Chair Cairo spoke to Ms. Judy Garcia, Educational Coordinator for the Palm Beach County School District's television channel. Vice Chair Cairo asked for Ms. Farace's assistance to mediate between this channel and the government access channel for Boynton Beach so that the School District's channel could broadcast something about Principal for a Day. Currently, one channel shuts down the other so coordination is required. Dr. Beil will assist in this effort. Ms. Daniels will help as well. Videotaping Someone needs to contact the students in the high schools to find out if anyone would be willing to videotape at least the town meeting. If videotape footage can be obtained, ~'V will pull it together and edit it and the FAB would have a PFD video to use for future reference. Town Meeting Site - Chair Agee is working on this. Gift Bags - Vice Chair Cairo has a list of all those who have promised to donate. She requested that someone take the list and run with it. This person would also obtain the bags and fill them. Ms. Pleasants will take this task. Vice Chair Cairo asked Ms. Pleasants to try to convert donations of unusable items into funds for printing. Coordinator for Event Volunteers - Ms. Pacilli can arrange for Ambassadors at each school. She will contact each school and ascertain their "point" person for this event, someone who will supervise the event(s) at their school. Vice Chair Cairo wanted to obtain a throwaway type camera for each school CL5 needed.) Ms. Pacilli will investigate the availability of digital cameras, and will handle this task including the delivery of the cameras. Printing Coordinator - Coordinate between the printer and South Tech (who is designing the cover for the programs) and see that the programs get printed. The job should be taken to Insta-Sign because they offered to do the posters. There should be a poster for each school, the library, and the business partners - about 50 posters in all. If a printer cannot be found to print the entire program gratis, it was suggested that the covers could be printed professionally, with the "insides" to be prepared by the FAB. Approximately 100 programs will be required. The program will have pages for all the Principals and their Business Partners, all the donors, a reference to the Education Advisory Board, an agenda, and a schedule of events. The names of the Business 3 Meeting Minutes Education Advisory Board Boynton Beach, Florida October 2, 2003 Partners should be large enough to be read. Vice Chair Cairo offered to do this on her color laser printer if a printer could not be found to donate his/her services. Keynote Speaker - This item is up in the air. It was thought that Mayor Broening would be a good speaker for this event. Emcee - Vice Chair Cairo wanted to have an emcee from the television news community. Evaluation and Follow up - Ms. Pleasants volunteered. Vice Chair Cairo mentioned that two more meetings before the event in November might be necessary. After discussion, it was determined that each person would report their progress to Vice Chair Cairo in the next ten days, and that it would all be handled via telephone reporting, if possible. Vice Chair Cairo's cell phone number is 732-6151. IX. Boundary Update Not addressed. X. SAC Reports Not addressed. XI. Unfinished Business Not addressed. XII. Next I~leeting The next meeting will be on November 6, 2003. XIII, Adjournment Since there was no further business before the Board, the meeting was duly adjourned at 7:15 p.m. Respectfully submitted, Susan Collins Recording Secretary (100603) Meeting Minutes Education Advisory Board Boynton Beach, Florida October 2, 2003 Approved: Board Chairperson 5