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Minutes 01-24-03 M1~NUTES OF THE ADVZSORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORI~DA ON THURSDAY, 3ANUARY 24, 2003 AT 7:00 P.M. Present Stephen Waldman, Chair Wally Majors, Recreation Director Mary Morera, Vice Chair Hattie Miller Shanna St. John Lori Wilkinson Phyllis Stern, Alternate Willie Pearl Wilson, Alternate Absent _]oyce O'Hara Elizabeth Vanderhorn I. Call to Order Chair Waldman called the meeting to order at 7:10 p.m. TT. Moment of Silent Prayer/Pledge of Allegiance Following a moment of silent prayer, Ms. Miller led the Pledge of Allegiance to the Flag. TTT. Approval of Minutes of October 24, 2002 Motion Ms. Stern moved to approve the minutes of October 24, 2002 as presented. Vice Chair Morera seconded the motion that carried unanimously. IV. Approval of Agenda Chair Waldman added the Tennis Tournament under Old Business. Ms. St. _]ohn added Replanting of the Art Center under Old Business. Ms. Stern added a discussion of her letter to Maurice Rosenstock on behalf of the board. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida January 24, 2003 Motion Vice Chair Morera moved to approve the agenda as amended. Ms. St. John seconded the motion that carried unanimously. V. Announcements/Presentations/Correspondence A. Presentation Leon 3enkins, Boynton Beach Faith Based Community Development Corporation, "The Heart of Boynton Youth Leadership Program" A representative did not appear from this organization and Mr. Majors had not received any calls. The Board expressed interest in having a presentation at a later date. B. Congratulations Chair Waldman expressed best wishes from the Board to Ms. Sherri Claude on the birth of her daughter, Natalie. Ms. Stern will handle sending a card to Ms. Claude on behalf of the Board. C. Best Wishes and Get Well Card to Maurice Rosenstock Ms. Stern read the text of the "get well" card she sent to Mr. Rosenstock on behalf of the Board wishing him well and thanking him for his support for the children of Boynton Beach. The Board was pleased with the letter and thanked Ms. Stern for sending the card. VT. Public Audience None VIT. Old Business A. Youth Expo Final Budget Report Chair Waldman reviewed the final budget report from this event. Afl:er all expenses, the event budget has a balance of $4,081.88. Ms. Stern offered glowing praise for the event, saying that the young people were dressed very formally and beamed when the photos were taken. She 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida January 24, 2003 thought that the entire event was lovely and that the audio-visual presentation was wonderful. Ms. St. John asked if the Mayor or any of the Commissioners had come and was advised that they did not. She suggested that when the event is held again, that the Board might want to try calling each of them with a personal invitation, explaining the importance of their presence. Ms. Stern suggested saving the banner and using it again the following year, peeling off the old sponsors' names, if necessary, and replacing them as appropriate. B. Youth Volunteer Bank 1) Update Mr. Majors reported that on the "Toys for Tots" project, the volunteers collected 25 toys. A letter has been drafted in reference to the next activity, the replacement of the butterfly garden at the Art Center. Staff is in the process of developing a regular maintenance schedule, which was one of the challenges they had with the original garden. A meeting will be arranged between a Board member and the City's landscape gardener, Barbara Meacham, to determine the cost of the project, the timing of it, and related matters. It was thought that the project could begin as early as February. Ms. St. 3ohn commented that on the original project, the Garden Club, the Boy Scouts, and volunteers participated. Mr. Majors stated that staff was in the process of developing a Gardening Club and that this would be an additional resource. Ms. Cohen offered to put an ad in the Boynton Beach High School newsletter advertising for volunteers for this project. 2) Banquet The deadline for volunteers to submit their service hours is April 4, 2003. Mr. Majors mentioned that the Board Liaison, Sherri Claude, suggested that May 3 or May 31 were the best dates for this event. The Board discussed this event. Motion Ms. Wilkinson moved that the Youth Volunteer Banquet would be held at the Civic Center on May 31, 2003. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida January 24, 2003 It was decided that staff would be responsible for the program, the certificates, the disc jockey, the decorations, and the food. The Board will concentrate on finding sponsors and door prizes. The list of past donors should be reviewed and everyone who donated in the past should be contacted again. Ms. St. John asked Mr. Majors for a letter on City letterhead requesting sponsors and donations. Vice Chair Morera will try to bring last year's letter to Mr. Majors, who will see that it gets typed and distributed to the Board members. Ms. St. John also asked Mr. Majors to determine when the last donation was received from Publix Supermarket Charities. A comment was made that the Advisory Board letterhead needed to be updated with the names of the current Board members. Also, a letter needs to be sent to the youth volunteers to remind them of the deadline for submitting their hours. C. Bob Borow/Award Chair Waldman mentioned that the deadline to apply for this award was April 4, 2003 and asked that the members actively try to find applicants. Letters have gone out to the local high schools. For the program following this one, Ms. St. John wanted to revisit the idea of giving savings bonds instead of a cash award, especially if no further cash came in. D. Bowling Tournament Chair Waldman explained this event for the benefit of the new Board members. Mr. Majors indicated that if the Board wanted to advertise it in the FunFare magazine, the deadline was fast approaching. After discussion, the Board chose July 27, 2003 as the date for the Bowling Tournament and AMF Lanes on Boynton Beach Boulevard as the location. They expressed definite interest in advertising it in the FunFare magazine. Suggestions were made to limit it to two games instead of three and to be very clear about handicaps since there was some confusion over this point during this year's event. E. Guest Speakers Chair Waldman stated that he still wanted to invite the individual from the Kiwanis Club who was active in the Builder's Club. Ms. Wilkinson felt that he should speak about the other "K" clubs as well. It was agreed that Chair Waldman would invite him to the February 27, 2003 meeting. 4 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida January 24, 2003 F, Tennis Tournament Vice Chair Morera indicated that she had spoken with the tennis professional at Hunters Run, who suggested a tennis carnival type of event for 40 to 50 youth from ages 5 through :[7. The five year olds would have to have a certain amount of flexibility and coordination in order to be able to play tennis. The tennis professional wants to know the number of people that will be coming and the date. A tentative date was given of April 26, 2003, but the tennis professional had to get back to Vice Chair Morera to confirm that. Chair Waldman was concerned about how to get the children to and from the event. There was some feeling that the parents should bring their children and pick them up at the end of the event. Tt was agreed that whatever means was chosen for advertising, that it should be clear that the event was only open to the first 50 individuals who applied. Vice Chair Morera will find out if the tennis professional will be supplying tennis rackets. She offered to be the contact point for R.S.V.P's to the invitations. The fliers will be passed out at City Hall in the Mall, sent to the schools, and sent to the Youth Volunteer Bank participants. Mr. Majors will arrange a meeting between Vice Chair Morera and the Marketing Director at the City, Ginny Shea to discuss the details of the promotion. F. Other Ms..lessica Cohen, Student member, introduced a teacher from Boynton Beach High School, Ms. Lizzie Duemig, who spoke about the Habitat for Humanity program. Ms. Duemig explained that she had instituted a chapter of this organization at the Boynton Beach High School and that they were starting on two houses in the Boynton Beach area in the near future. She invited interested parties to participate and suggested that working on a Habitat for Humanity project would be an excellent volunteer opportunity for the youth of Boynton Beach. They also hoped to institute a canned goods drive so that the two houses could be stocked with basic supplies when they are ready for their new occupants and this could be another youth volunteer project. VIII. New Business None IX. Future I~eeting Dates: February 27, 2003 March 27, 2003 5 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida January 24, 2003 X. Adjournment Since there was no further business before the Board, the meeting was duly adjourned at 8:30 p.m. Respectfully submitted, Susan Collins Recording Secretary (one tape) (012403)