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Minutes 11-13-03MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, NOVEMBER 13, 2003 AT 7:00 P.M. Present Steve Waldman, Chair Steve Miller Lori Wilkinson Phyllis Stern, Alternate Julie Claude, Student-Regular Voting Member Sherri Claude, Board Liaison Absent Evelyn Geathers Hattie Miller Mary Morera Willie Pearl Wilson I. Call to Order Chair Waldman called the meeting to order at 7:00 p.m. I1. Moment of Silent Prayer/Pledge of Allegiance Ms. Julie Claude led the Pledge of Allegiance to the Flag, followed by a moment of silent reflection. III. Approval of Minutes of October 23, 2003 Ms. Wilkinson noted that the minutes did not reflect that Phyllis Stern abstained from voting on the Adopt-A-Spot motion. The Recording Secretary informed Ms. Wilkinson that when a member abstains from voting on a motion, the abstaining vote would be presumed to be on the prevailing side. In actuality, a person cannot abstain, and Ms. Stern's abstention is viewed as an affirmative vote, since all other board members voted in favor of the motion. A member can either excuse himself or herself from voting due to a conflict of interest or could vote yes or no on a motion. Ms. Stern said that she would like to vote yes on the motion. Motion Ms. Stern moved to approve the minutes. Motion seconded by Ms. Claude and unanimously carried. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida November 13, 2003 IV. Approval of Agenda Chairman Waldman requested to add the Tennis Carnival to the agenda under Old Business, "Other." Motion Ms. Wilkinson moved to approve the agenda, as amended. Motion seconded by Ms. Stern and unanimously carried. V. Announcements/Presentations/Correspondence Ms. Wilkinson congratulated new Mayor Jerry Taylor, new Commissioner Bob Ensler and incumbent Commissioner Mike Ferguson. Chairman Waldman extended an invitation to the new Mayor and Commissioners to attend the next Board's meeting on December 18th if they so wished. VI. Public Audience Chairman Waldman asked the visitor in the audience to introduce himself. VII. Old Business Chairman Waldman noted that there are now two student vacancies on the Board, as well as an Alternate. Ms. Stern suggested puffing an article in the Boynton Times that the Board is looking for students to serve on the Board. Ms. Wilkinson stated that she recently met a Boynton Beach High School student that might be interested in serving on the Board. She will invite him to attend the next Board meeting. Chairman Waldman said that he would be willing to go to the High School and talk to the students to recruit them for the Board. Ms. Claude will prepare a press release. Chairman Waldman requested that Ms. Claude email him a copy. Ms. Claude also suggested sending a letter to the High School Guidance Counselors to see if they know of any students that might be interested. A. Adopt-A-Road Program Ms. Wilkinson reported that the Solid Waste Authority approved their Adopt-A-Spot, which is Rolling Green, and they must clean their spot a minimum of four times per year. They would like one of the dates to be in April to coincide with the Great American Clean-up. Ms. Wilkinson will complete the necessary paperwork and will list herself as the contact person. Within a year, the Solid Waste Authority will place a sign at the spot that usually would contain the name of the entity that has adopted the spot. Ms. 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida November 13, 2003 Wilkinson asked for suggestions on what members would like to include on the sign. Ms. Wilkinson also said that the dates need to be selected. After discussion it was determined to do the cleanups on the third Saturday in January, April, July and October. Ms. Claude said that she would find out the exact date for the Great American Clean-up so that the April cleanup would coincide with that date. Members agreed that the first cleanup would take place on Saturday, January 24, 2004 at 9:00 a.m. Ms. Stern inquired how long this would take and Ms. Wilkinson felt it should not take much more than two hours. Chairman Waldman said that refreshments should be served. After discussion, it was determined to place "Advisory Board on Children and Youth" on the sign. Ms. Claude felt it was important to recognize the Youth Volunteer Bank as well. B. Teen Center Chairman Waldman said that the future of the Teen Center was uncertain due to the failure of the bond referendum. C. Guest Speakers Chairman Waldman recommended asking someone from Children's Services to come to a Board meeting to provide an update on their programs. D. Youth Volunteer Bank Ms. Claude said that she will be puffing together a brainstorming session and will email a notice to everyone as soon as the date is finalized. Chairman Waldman noted that the most important thing is getting a group of kids to participate and Ms. Claude felt that this could happen if they could come up with enough programs and fun things for the kids to do. Chairman Waldman will contact Board Member Hattie Miller, who is active in her community and church, to determine if she knows of any kids that would like to participate. E. Bob Borovy Award Chairman Waldman pointed out that the Bob Borovy award is a cash award given to a graduating senior in the City of Boynton who has made the greatest contribution to the community, whether at school, church or the community at large. The first place winner receives $1,000. There is also a second place winner and runner up that each receives $250. It was noted that Vice Chair Morera sent letters to all the City Commission candidates requesting any left over funds that the candidates may have. Ms. Stern said that she would speak with Mr. Ensler. Meeting Minutes Advisory Board on Children & Youth Bo nton Beach Florida November 13 2003 F. Other Hunter's Run -Tennis Carnival Chairman Waldman reported that last year's tennis carnival was a great success and they need to select a date for next year. Ms. Stern requested two Saturday dates to make sure the tennis courts would be available. Chairman Waldman recommended April 4th and April 11th. Vice Chair Morera was in charge of the event last year and Chairman Waldman recommended that she be in charge again this year. Ms. Stern noted that the carnival would begin at 1:00 p.m. VIII. New Business None Future Meeting Dates: CHANGE OF VENUE FOR DECEMBER 18, 2003 MEETING - ART CENTER, 125 SE 2nd AVENUE January 22, 2004 X. Adjournment There being no further business, the meeting properly adjourned at 7:35 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (November 17, 2003) 4