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Minutes 12-04-03MINUTES OF THE SAFETY COMMITTEE MEETING HELD AT 2030 PALM BEACH LAKES BOULEVARD, WEST PLAM BEACH, FLORIDA ON THURSDAY, DECEMBER 4, 2003 AT 11:30 A.M. Present Tom Balfe, Chairman John Bebensee, Vice Chair Barbara Madden, Secretary Mark Bobich Dominic DeMauro Glenda Hall Carisse LeJeune Dorothy Mack Glendon Morgan Vickie Robertson Barbara Scott Tim Valentine Parks Recreation City Clerk Utilities Warehouse Public Works City Manager Human Resources ITS Parks Police/Code Compliance Fire Department Absent Bill Coup Eric Falstad Brenda LeVant Chuck Magazine Mike Rumpf Library Golf Course Communications Risk Development I. Call to Order Chairman Balfe called the meeting to order at 11:35 a.m. I1. Roll Call The Secretary called the roll and declared that a quorum was present. II1. Acceptance of Minutes of November 10, 2003 Regular Meeting Motion Ms. LeJeune moved to approve the minutes. Motion seconded by Mr. DeMauro and unanimously carried. Meeting Minutes Safety Committee Meeting Boynton Beach, FL December 4, 2003 IV. Safety Committee Education and Training Program Mr. Bobich distributed a list of videos that are available from the Safety Council of Palm Beach County. There was no safety-training program presented by the City. Members did view a PowerPoint program entitled "Producing Safety Outcomes with Limited Resources" that was presented by the Palm Beach County Safety Council. V. Old Business A. Fire Drills None to report B. "Proud to be a Safe Worker" Awards Mr. Bobich reported that Proud to be a Safe Worker Awards were presented to Bill McLain, Richard Stone, Ken Gerecke and Terry Dauemler, who are employed at the City's West Water Treatment Plant. After the rehabilitation of the fluoride solution storage tanks, these employees noticed that a pipe in the tank containment area was unguarded that could result in damage to the tank or that could cause people to trip and fall. As a result, these employees made and installed a pipe guard to protect the pipe and painted it safety yellow to call attention to it to help protect against a potential trip hazard. A copy of the Award was presented to the Recording Secretary for inclusion in the file. C. Departmental Inspections & Safety Meetings Not addressed since Mr. Magazine was not present. D. Defensive Driver Course Not addressed since Mr. Magazine was not present. E. Incident Review Board Referrals None F. Roof and Mats at City Hall Chairman Balfe stated that he included this in the agenda for an update from Mr. Magazine. Since Mr. Magazine was not present, the item was not addressed. 2 Meeting Minutes Safety Committee Meeting Boynton Beach, FL December 4, 2003 Chairman Balfe did note that there are umbrella stands at the Fire Department entrance and at the main entrance to the City Hall. VI. New Business A. Departmental Safety Issues Ms. Madden reported that the Clerk's Office was inspected by the Fire Department recently and was informed that some of the electrical outlets being utilized were unsafe. The proper outlets have since been installed by Facilities. Chairman Balfe stated that Mr. Magazine had informed him that the Palm Beach County Fire Department inspected the West Water Treatment Plant. They were very impressed with the professionalism of the staff and noted how neat and orderly the Plant was maintained. Congratulations to the Utility staff. Mr. Bobich explained that since the West Water Treatment Plant is located in the County, they are the ones that inspect it. B. Other Ms. LeJeune announced that information will be disseminated to individual departments in the near future advising that there is a new team in the City referred to as the "Recognition Team." This Team will be working with the Communications Team to recognize employees that demonstrate and embrace values. The Employee Newsletter will be updated with an employee spotlight and new employees will be welcomed. Individual employees will also be asked to recommend employees for recognition for outstanding performance or contributions to the City or the community. Information will be sent out on this as well. The Team wants to ensure that employees are recognized for doing a good job. VII. Announcements None VIII. Next Meeting Date: Monday, January 12, 2004 at 10:00 a.m. 3 Meeting Minutes Safety Committee Meeting Boynton Beach, FL December 4, 2003 IX. Adjournment There being no further business, the meeting properly adjourned at 11:45 a.m. Respectfully submitted, Barbara M. Madden Recording Secretary (December 16, 2003) 4