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Minutes 02-26-04 MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN THE ART CENTER BOYNTON BEACH, FLORIDA ON THURSDAY, FEBRUARY 26, 2004 AT 7:00 P.M. Present Steve Waldman, Chair Sherri Claude, Board Liaison Mary Morera, Vice Chair Evelyn Geathers Hattie Miller Steve Miller (left before the end of the meeting) Willie Pearl Wilson Phyllis Stern, Alternate Julie Claude, Student- Regular Voting Member Absent Lori Wilkinson I. Call to Order Vice Chair Morera called the meeting to order at 7:00 p.m. I1. Moment of Silent Prayer/Pledge of Allegiance Ms. Morera led the Board in the Pledge of Allegiance to the Flag after which there was a moment of silent reflection. III. Approval of Minutes of January 22, 2004 Motion Ms. Stern moved to approve the minutes. Mr. Miller seconded the motion that carried unanimously. IV. Approval of Agenda Motion Ms. Julie Claude moved to accept the agenda. Mr. Miller seconded the motion that carried unanimously. V. Announcements/Presentations/Correspondence Ms. Sherri Claude presented a copy of a letter sent to the Mayor from Prudential Financial, which was forwarded to the Board. It informed that a Boynton Beach area student is a finalist in the Prudential Spirit of Community Awards, which is based on volunteer service. Ms. Claude stated that since the student was not a City resident, she would not be eligible for the Bob Borovy Award. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida February 26, 2004 VI. Public Audience None VII, Old Business A, HeritageFest Members discussed and finalized the details of their involvement in the HeritageFest parade scheduled for February 28, 2004. B. Adopt-A-Spot Program - January 24, May 1, August 7', November 6 Chair Waldman announced that the next date is May 1 at Rolling Green Park. C. Youth Volunteer Bank (Banquet Date: May 22) Chair Waldman announced that the banquet is scheduled for May 22 at the Civic Center. Ms. Sherri Claude reported that the DJ has been booked, and that approximately five in-kind donations have been received so far. She also requested that all members be responsible for obtaining at least one donation (either cash or in-kind to be used as door prizes). Chair Waldman said that he can get Torchio's and that Ms. Wilkinson usually gets East-West Karate. D. Bob Borovy Award Ms. Sherri Claude noted that she received one inquiry on this award; however, the student was a non-resident, and therefore ineligible. She has sent packets to the local schools, and will follow up with a fax to the guidance counselors. She also noted that she will send a sponsor request letter to the American Legion. Ms. Julie Claude offered to distribute applications at Boynton Beach High School. £. Tennis Carnival- April 10 (Hunter's Run) Vice Chair Morera noted that the flyers have been prepared. Ms. Sherri Claude will bring some to next month's meeting, and will send Ms. Wilson some, as requested. Vice Chair Morera will contact the Boynton Times to get the event advertised and possibly get a reporter and/or photographer to come to the event. F. Youth Expo (October 30) - theme suggestions? Ms. Sherri Claude reported that an initial meeting has been held with staff where they received a copy of last event's evaluation and decided on specific assignments. Chair Waldman reminded the Board about the issue with the amount of savings bonds last time. The staff committee, of which he was a part, decided on awards for the winners; however, the Board voted to increase these amounts at one of the meetings. Ms. Sherri Claude could not recall the exact amounts of the savings bonds issued, but felt that they were 2 Meeting Minutes Advisory Board on Children & Youth Bovnton Beach, Florida February 26, 2004 too high. Chair Waldman felt that since the City, with the Board's approval, took responsibility for the event several years ago, the Board should act in an advisory capacity and make recommendations to staff. He also suggested trophies as an alternative to savings bonds for contest winners. G. Teen Center None H, Guest Speakers None I. Other Chair Waldman announced that he has tentatively scheduled a tour of the African-American Reference Library in Ft. Lauderdale for April 24 at 11:00 a.m. The tour can accommodate up to 40 people, and Chair Waldman will need to confirm the number attending prior to the trip. Ms. Sherri Claude will check to see if a City vehicle and driver are available that day. There was discussion regarding how to get the word out, and to hopefully attract youth to attend. Ms. Sherri Claude announced that a beautification project at Heritage Park was scheduled for April 10 from 9:00 a.m. - noon. Postcards have been mailed to all Youth Volunteer Bank Members. Chair Waldman expressed desire to fill the vacant student board member openings. Ms. Geathers noted that one of the students who attended last month's meeting informed her she turned in an application. Ms. Sherri Claude will double-check with the Clerk's office to see if any have been received. VIII, New Business None IX. Future Meeting Dates: March 25, 2004, April 22, 2004 X. Adjournment There being no further business to come before the Board, the meeting was duly adjourned at 7:43 p.m, Respectfully submitted, Sherri Claude 3/1/04 3