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Minutes 04-22-04MINUTES OF THE ADVISORY BOARD ON CHILDREN & YOUTH MEETING HELD IN THE COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, APRIL 22, 2004, AT 7:00 P.M. Present: Steve Waldman, Chairman Sherri Claude, Board Liaison Mary Morera, Vice Chair Evelyn Geathers Hattie Miller Willie Pearl Wilson Phyllis Stern, Alternate Betsy Veaner, Alternate Alyssa Ewing, Regular Non-Voting Student Absent: Steve Miller T. Call to Order Chair Waldman called the meeting to order at 7:05 p.m. IT. Pledge of Allegiance/Moment of Silent Prayer Ms. Phyllis Stern led the Board in the Pledge of Allegiance to the Flag, followed by a moment of silent prayer. III. Approval of Minutes of March 25, 2004 Motion Ms. Stern moved to approve the subject minutes, seconded by Vice Chair Morera, and passed unanimously. 1¥, Approval of Agenda Chair Waldman wished to add some Comments under New Business at the end of the meeting. Motion Ms. Veaner moved to approve the agenda as amended, seconded by Ns. Stern, and unanimously passed. V, Announcements/Presentations/Correspondence None Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 22, 2004 VZ. Public Audience Chair Waldman welcomed Ms. Laura Woozley, who was in the audience. Ms. Stern expressed concern that the Board did not know that one of the Board members, Ms. Hattie Miller, had been in the hospital. She would have liked to know about it so she could send a card, make a visit, or telephone Ms. Miller. The Board agreed. VZZ. Old Business A. Teen Center Chair Waldman reported that more than half of the respondents to the Recreation & Park Needs Assessment survey agreed that there was a need for teen programming in the City. Chair Waldman suggested two areas of research for the Board: 1) possible locations and 2) financing. Chair Waldman felt that earlier efforts to establish a Teen Center in Boynton Beach had failed due to a lack of focus. He believed that focusing on just these two aspects of the issue would help move it along. By consensus, the Board agreed to have two sub-committees. A Board member will be designated the lead on a sub-committee and that position will be held on a rotating basis. Chair Waldman will take the first lead in the Location Committee. Vice Chair Morera will be the first lead of the Financing Committee. The first meeting will be on May 12, 2004 at 4:30 p.m. in the Library. Chair Waldman will arrange it. Once the location is confirmed, Ms. Sherri Claude will advertise the meeting. Minutes must be taken and submitted to the City Clerk's office for the official record. There was agreement that any Teen Center would have to be centrally located and convenient to transportation. Ms. Stern thought that there might be a possibility that the developer of the Winchester property would donate a piece of that property for this purpose. Possibly the City could barter something for it. At least the developer could be approached about making this donation. The Board would like to re-visit the Delray Beach Teen Center. B. Tennis Carnival The community of Hunters Run sponsored a Tennis Carnival on their tennis courts on April 10, 2004 from 2:00 p.m. to 4:00 p.m., and it was a huge success. Thirty children were divided into three age groups and played under the supervision of three Golf Pros. The Golf Pros kept the kids busy with games and drills and skill demonstrations. Residents from Hunters Run donated tennis rackets for the children who did not have their own. Ms. Stern suggested that the City prepare a plaque for Hunters Run in appreciation for its generous donation of time, money, and facilities for this event. Mention could also be made of how much they had done for the children of Boynton Beach. She will present it to the Board of Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 22, 2004 Directors, who has to approve next year's event. Ms. Stern felt that if the Board approved this one more time, it would gain the status of an annual event. Ms. Stern suggested the possibility of expanding this activity to include golf next year. Hunters Run has a very large driving range and the Board felt this would also be a big hit for the children of the community. The Advisory Board on Children & Youth supported the activity by getting donations from Winn Dixie for soda and providing drinks and snacks from its budget. There were 15 children on the waiting list and many people have asked to expand the activity, but the three courts at Hunters Run limit participation to 30 children, ten on each court. The possibility that the Boynton Tennis Center would allow its facilities to be used for the event was discussed. The Board expressed its appreciation to Ms. Stern for all that she had done to help organize and promote this event. Ms. Stern also originated the idea. C. African-American Resource Library Tour A group of 26 people will join a bus tour going to the African-American Resource Library in Ft. Lauderdale on April 24. This is the last opportunity to tour the Library until the fall. The Board briefly discussed allocating funds for lunch, but then decided not to do so. On the next trip, participants will be encouraged to bring a brown bag lunch. D./E. Volunteer Project at Rolling Green Elementary School/Adopt-a-Spot As a Beautification Project, the Board had planted a garden at the School, but some parts of it were not doing as well as others. Ms. Veaner stated that she had met with Tom Balfe of the Parks Department about the condition of the plantings at Rolling Green. She discovered that when the sprinklers come on, the kids kick the sprinkler heads. The Parks Department offered to put in a drip irrigation system that should help the plantings. Ms. Veaner determined what would do well in arid areas. The Parks Department also offered to replace the soil in certain spots of the garden. Ms. Veaner noted that May i was the day for Adopt-a-Spot and that in conjunction with that, the Board could begin clearing away the dead plant materials, rake the leaves, and apply mulch and fertilizer to the garden. The Parks Department will also bring a dumpster. Chair Waldman asked if there had been any volunteers. Ms. Sherri Claude stated that she had not received any requests to volunteer yet. Some commented that the student volunteers often did not respond until the last minute. It was hoped that the student Board member would talk to her fellow students about the event. Ms. Veaner asked the Board members who planned to work on this project to bring shears, shovels, trowels, and gloves. She also suggested wearing a hat and something to kneel upon. Ms. Stern thought that in the future, perhaps a horticulture, botany, or environmental class could come out to work on this garden. 3 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 22, 2004 A suggestion was made to put Adopt-a-Spot in Fun Fare and in the Boynton Times and the Board agreed this was a good idea. The Board thanked Ms. Veaner for her work on this project. F. Youth Volunteer Bank Banquet- May 22 Ms. Sherri Claude reported that this event was all set for May 22. The invitations will go out next week and a caterer and DJ have been engaged. Ms. Veaner inquired about donations for door prizes and Chair Waldman said the Board would have to work on this. Ms. Sherri Claude stated that if any donations were obtained before the next meeting, she needed to know a week prior to the event so she could acknowledge the donor in the program. She asked that the Board members obtain the names and addresses of any donors so they could be put on the list for next year. G. Bob Borovy Award Ms. Sherri Claude reported that there had been 13 applicants and 7 had come in by the deadline. A packet went to Ms. Tucker Abbot, last year's winner. Ms. Abbot was asked to be a judge for this year along with Ms. Debbie Majors. The Board discussed who the third judge could be and Ms. Veaner volunteered. The Board decided it had enough money for this event to last for this year and next year, but beyond that, they would have to do some serious fundraising. Later in the meeting, the Board returned to this item and the Board decided that it would be useful to have a poster display and a biography of Bob Borovy, so people would know more about him. H. Bowling Tournament - July 25 This event is going to take place on July 25. Ms. Sherri Claude stated that it would be in the summer issue of the FunFare magazine and she will do a press release and some fliers and send to all who participated the previous year. Advanced registration is available at City Hall in the Mall. Youth Expo - October 30 The Board discussed a theme for this event. By consensus, the decision was made to have "Bridging the Gap - Seniors and Youth Working Together for a Better Future" as this year's theme. Since there were large populations of seniors and youth, it was thought that the Seniors could participate in this event in some way and Mr. Steve Lulkin will be approached about this. 4 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 22, 2004 J. Guest Speakers Not addressed K. Other The election of Board officers will take place at the May meeting. The item will be put on the agenda under New Business. VIII. New Business 1) Playground at Tennis Center Chair Waldman mentioned a suggestion made to him by Commissioner Ensler that the Board might wish to speak to Wally Majors and get involved in the proposed playground. Ms. Sherri Claude stated that this was under discussion but it was a new concept and had not gone any further than the conceptual stage. 2) Potential Board Consolidation The Board discussed the potential consolidation of the Education Advisory Board with the Advisory Board on Children and Youth. It was felt that the mission of the EAB was broader and that the CYAB's mission was more local. Notion Vice Chair Morera moved to draft a letter, as a Board, voicing the opinion that the Education Advisory Board and Advisory Board on Children E Youth should not be combined into one. Ms. Veaner seconded the motion that carried unanimously. Chair Waldman will do a preliminary draft and E-mail to the Board members. IX. Future Meeting Dates: X. Adjournment The meeting was duly adjourned at 8:05 p.m. Respectfully submitted, Susan Collins Recording Secretary (042704) May 27, 2004; June 24, 2004