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Community Investment Fund 2003 VI.-CONSENT AGENDA ITEM I. CITY OF BOYNTON BEAC1 AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office [] December 2, 2003 November 17, 2003 (Noon.) [] February 3, 2004 January 19, 2004 (Noon) [] December I6,2003 December 1, 2003 (Noon) [] February 17, 2004 February 2, 2004 (Noon) [] January6, 2004 December 15, 2003 (Noon) [] March 2, 2004 February 16, 2004 (Noon) [] January20,2004 NATURE OF AGENDA ITEM January 5, 2004 (Noon) [] March 16, 2004 March 1, 2004 (Noon) [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unf'mished Business RECOMMENDATION: Authorize the use of Community Investment Funds for the Head Start Scholarship Program - $500 and American Legion Girls State - $400 requested by Commissioner Mack McCray. EXPLANATION: Commission approval for allocation of community investment funds to the Head Start Scholarship Program and American Legion Girls State. PROGRAM IMPACT: Allocation of funds will assist the above programs. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,000 in Community Investment funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature ~ty Manager's Signature Department Name City Attorney / Finance / Human Resources S:XBULLETIN'd2ORMS ,AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: November 19, 2003 Requested by Mayor/Commissioner: Commissioner Mack McCray Amount Requested: $500.00 Recipient/Payee: Head Start Scholarship Program Description of project, program, or activity to be funded: Fund was established to assist students graduating from high school to continue their education at a college or university. Dated://~z'.- C93.~ ~o/fi ,~.-pr~ City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $I2,000. $ 0 has been used to date by the requesting Member, leaving a balance of available funds of $12,000. This request would bring the available amount down to $11,500. Dated: Accordingly: ~ There are funds available as requested rn There are insufficient funds available as requested. ]l-0b-I)3 By: ~ ~ Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ca The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ca Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager S:\City MgrLa. dministrationWIAYORCOM\Community Investment 03-04WlcCray-Head Start Scholarship 12-2-03.doc, 11/19/2003 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: November 19, 2003 Requested by Mayor/Commissioner: Commissioner Mack McCray Amount Requested: $400.00 Recipient/Payee: American Legion Girls State Description of project, program, or activity to be funded: Provide citizenship training for young women completing their junior year in high school within the State of Florida, to afford them the opportunity to live together as self-governing citizens and to inform them of the duties, privileges, rights, and responsibilities of American citizenship in order that they may understand and participate in the functioning of their government. Dated: j[-.~ld'--U ~q By:~ .D~27o ~e-(-z_.~ City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,000. $ 500 has been used to date by the requesting Member, leaving a balance of available funds of$11,500. This request would bring the available amount down to $11,100. Accordingly: ~ There are funds available as requested ~a There are insufficient funds available as requested. Dated: ~1-o30~O3 By: ~ ~ Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager S :\City Mgr~Administration'uMAYORCOM\Community Investment 03 -04WIcCray-Girls State 12-2-03.doc, 11 / 19/2003 V.-CONSENT AGENDA ITEM J. - REVISED CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5, 2003 [] August 19, 2003 [] September 2, 2003 [] September 16, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Tumed in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meeting Dates [] October 7, 2003 [] October 21, 2003 [] November 5, 2003 [] November 18, 2003 [] Administrative [] [] Announcement [] [] City Manager's Report [] [] Consent Agenda [] [] Code compliance/Legal Settlements ~ [] Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) October 20, 2003 (Noon) New Presentation ~,~0~ [~" Public }Iemn ?v RECOMMENDATION: Request authorization to re-direct a portion of Commanity Investment Funds to the R M Lee Community Development Center, Inc. EXPLANATION: On August 5, 2003 the City Cosmnission approved allocation of $6,000 from Community Investment Funds to the 2003 School Curriculum ResOurce Program and $5,000 for school supplies. The purpose of the School Curriculum Resource Program is to provide educational resource materials for schools to be used in the classrooms of public schools in Boynton Beach. Attached is a copy of the letter written to the principals of all public schools in Boynton Beach, giving them a deadline of October 31 ~ to provide a proposaI to the city. As of October 31 st we have received requests from four schools for the School Curriculum Resource Program for a total of $2,400 and requests from five schools for the school supplies program for a total of $3,125. A total of $11,000 was allocated for these two programs. Since only $5,525 has been requested, we are seeking authorization to re-direct $2,000 of the above funds to the R M Lee Community Development Center, Inc., an organization that serves the communities in its target area Coy mission and grant funding designation), which is known as the Heart of Boynton, but their programs are also open to all of Boynton Beach. A copy of their funding request is attached. PROGRAM IMPACT: None - The R M Lee Coi~unity Development Center, Inc. is a qualified non-profit organization with a viable use of funds as originally proposed except the organi?ation is not a public school. FISCAL IMPACT: Funds are being held in a miscellaneous trust account for the School Supply Drive and School Curriculum Resource Program. ALTERNATIVES: Not approve request. ~ ~~, Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources S:kBULLETIN~OKMSkAGENDA ITEM REQUEST FORM.DOC The of Boynton Beach OJ~ICE OF THE CI'I'Y.~[A~V.4 GER I00 K l~ynwn B~ach Boulevard ~0. ~x 310 October 9, 2003 Ms. Bonnie Fox Odyssey Middle 6161Woolbright Rd. Boynton Beach, FL 33437 Dear Ms. Fox: The ~ity of Boynton Beach has long taken an active role in helping to ensure a quality education for our City's youth. Among our goals is to make certain that our children have the proper tools to enable them to excel in their academic studies and achieve their full potential. To accomplish this task, the City Commission has provided funding for two one-time programs to help enhance our children's educational experience. --- The first is an allocation for school supplies for students attending the City's elementary and middle schools who may not have access to them. The second is a grant to help establish a School Curriculum Resource Program to provide resource materials that will assist students in refining skills to improve FCAT scores in elementary, middle and high schools. These materials may include software, resource books or other'~ducational tools. Funds may not be used for schOol supplies or furnishings. Under the terms of the school supply program, each elementary and middle school receiving this letter is eligible to obtain up to $625 for school supplies. These supplies must come from the school lists that were provided to your students at the beginning of this school year. A special account has been set up at the Boynton Beach Office Depot store located at 260 N. Congress Avenue for you to shop. You cannot shop at any other Office Depot store. In order to shop, you must have a letter from the City with a special control number. To obtain the letter, please send or fax your request along with copies of your school supply lists. We cannot issue you a control number without the list. -2- In requesting the letter, you agree not to resell the supplies and will ensure that they are distributed to students where the need is the greatest. All purchases must be made by Friday, October 31, 2003. No sales tax will be added to your order. To be eligible for funding from the CurriCulum Resource Program, each elementary, middle and high school receiving this letter should return a proposal to the City outllnln~ how this money will be used along with a proposed budget. The fufds may be used for materials only and not any-overhead expenses, such as salaries. Each school may receive up to $600. Proposals should be received either by mail or fax by Friday, October 31, 2003. Should you have any questions about either program, please call the City"~ Public Affairs director, Wayne Segal, at (561) 742-6010. I know we all share an interest in making a better future for our children. Sincerely, Kurt Bressner, City Manager October. 17, 2003 DEVELOPMENT C i' ,,--. "MAKING A DIFFERENCE" ''::'.' The Honorable Gerald Broening P.O. Box 310 Boynton Beach, FL 33425-0310 Dear Mayor Bmening: After ten (10) months of operation the R. M. Lee Community Development Center, Inc. finds itself still in need of donations to offset expenses related to general operation, particularly those costs associated with items not covered by the grants we have been able to secure and other programmatic costs. We have been blessed again with grants from the City of Boynton- Beach and the Local Initiatives Support Corporation (LISC) that la'imarily covers the personnel costs of the R.M. Lee C.D.C., Inc. However, we still have a need for funding to meet the other obligations and expenses associated with operating the C.D.C. Therefore, we would greatly appreciate any funding assistance you ma provide towards our programming initiatives. Since beginning operations in November, 2.002, we have successfully helped 39 individuals seeking employment from the local community, about half of whom were successful in gaining employment through this initiative. Secondly, we.have implemented a Tennis Program in Congress Middle, Delray/Boynton Academy and soon, Galaxy Elementary Physical Education Programs. We are eagerly awaiting responses from the other elementary. schools located in Boynton Beach. Very shortly we will be offering tennis lessons for youth and adults, and league play for both groups. We are in the process of developing a library, primarily consisting of novels. The Library will feature _reAdlh~, clubs for youth and seniors. The C.D.C. has applied for grant funding to complete our Computer Center that will have pwgramming for disadvantaged yomhs, remedial education, FCAT, SAT and ACT training and a major component called the Youth Lendemhip Academy which focuses on life skills training for youth, particularly those in the inner city. Additionally, we are actively involved in the redevelopment initiatives in the "Heart of Boynton" desi~ area. Finally, you may be aware that St. John Missionary Baptist Church partnered with the C.I).C. on a Charter School initiative that was recently approved by the pnlm Beach County School District. RO. Box 370 · Boynton Beach, FL 33425 As you can see, with the limited funding that we have thus far been able to secure, we have tried to maximize its use. We have a couple of program specific grants requests currently being considered and are continually seeking grants and other funding oppommities to allow the C.D.C. to realize its vision and fulfill its mission. Our ultimate-goal i~ to serve the communities in our target area (by mission and grant funding designation), which is known as the "Heart of Boynton', but our programs are open to all of Boynton Beach. Please contact me at (561) 732-4042 if have any questions regarding this request. Thank you in advance for your consideration. my prayer. E~ecufive Director May God confin, ue to bless and keep you is V.-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM J. AGENDA ITEM REQUEST Requested City Commission Meeting Dates [] August 5,2003 [] August 19,2003 [] September 2, 2003 [] September 16, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meeting Dates [] October 7, 2003 [] October 21,2003 [] November 5, 2003 [] November 18, 2003 Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business October 20, 2003 (Noo~ ~ -~ November 3, 2003 (No~ ~-'D.TM RECOMMENDATION: Request authorization to re-direct a portion of Community Investment Funds to the R M Lee Community Development Center, Inc. EXPLANATION: On August 5, 2003 the City Commission approved allocation of $6,000 from Community Investment Funds to the 2003 School Curriculum Resource Program and $5,000 for school supplies. The purpose of the School Curriculum Resource Program is to provide educational resource materials for schools to be used in the classrooms of public schools in Boynton Beach. Attached is a copy of the letter written to the principals of all public schools in Boynton Beach, giving them a deadline of October 31st to provide a proposal to the city. To date we have not heard from any of the schools regarding the School Curriculum Resource Program and only three schools have contacted the City Manager's Office regarding the school supply program. We are, therefore, requesting authorization to re-direct $2,000 of the above funds to the R M Lee Commumty Development Center, Inc. A copy of their funding request is attached. PROGRAM IMPACT: None - The R M Lee Community Development Center, Inc. is a qualified non-profit organization with a viable use of funds as originally proposed except the organization is not a public school FISCAL IMPACT: Funds are being held in a miscellaneous trust account for the School Supply Drive and School Curriculum Resource Program. ALTERNATIVES: Not approve request. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources SABULLETINWORMSkAGENDA ITEM R~QUEST FORM.DOC The City of Boynton Beach OFFICE OF THE CIT~ A[ANA G ER 100 K Bo.~ton Beach Bouleva_~i P.O. Box 310 Bo37~ton Beach. FIorida 33425-0310 C~'t.w &[an~ger's Ot~ce: (561) 742-6010 FAX: (561) 742-6011 e-mail: bressnerkgc~ bo_vnt~n-beach. N. us ww~.bo, vnton-beach.org October 9, 2003 Ms. Bonnie Fox Odyssey Middle 6161 Woolbright Rd. Boynton Beach, FL 33437 Dear Ms. Fox: The dity of Boynton Beach has long taken an active role in helping to ensure a quality education for our City's youth. Among our goals is to make certain that our children have the proper tools to enable them to excel in their academic studies and achieve their full potential. To accomplish this task, the City Commission has Provided funding for two one-time programs to help enhance our children's educational experience. -- The first is an allocation for school supplies for students attending the City's elementary and middle schools who may not have access to them. The second is a grant to help establish a School Curriculum Resource Program to provide resource materials that will assist students in refining skills to improve FCAT scores in elementary, middle and high schools. These materials may include software, resource books or other~ educational tools. Funds may not be used for school supplies or furnishings. Under the terms of the school supply program, each elementary and middle school receiving this letter is eligible to obtain up to $625 for school supplies. These supplies must come from the school lists that were provided to your students at the beginning of this school year. A special account has been set up at the Boynton Beach Office Depot store located at 260 N. Congress Avenue for you to shop. You cannot shop at any other Office Depot store. In order to shop, you must have a letter from the City with a special control number. To obtain the letter, please send or fax your request along with copies of your school supply lists. We cannot issue you a control number without the list. -2- In requesting the letter, you agree not to resell the supplies and will ensure that they are distributed to students where the need is the greatest. All purchases must be made by Friday, October 31 2003. No sales tax will be added to your order. ' To be eligible for funding from the Curriculum Resource Program, each elementary, middle and high school receiving this letter should return a proposal to the City outlinin~ how this money will be used along with a proposed budget. The funds may be used for materials only and not any overhead expenses, such as salaries. Each school may receive up to $600. Proposals should be received either by mail or fax by Friday, October 31, 2003. Should you have any questions about either program, please call the City"s Public Affairs director, Wayne Segal, at (561) 742-6010. I know we all share an interest in making a better future for our children. Sincerely, Kurt Bressner, City Manager ' ~' ta Y,, TON BEACH CITY :t:'--' ~' 03 OCT 20 PH3:06 October 17, 2003 , / DEvELoPMENT CF..,¢ /~ ( f.. t¢ &; "MAKING A DIFFERENCE" '.: 5 ? ;.- =.;" U ' The Honorable Gerald Broening P.O. Box 310 Boynton Beach, FL 33425-0310 Dear Mayor Brocning: After ten (10) months of operation the R. M. Lee Community Development Center,/nc. finds itself still in need of donations to offset expenses related to general operation, particularly those costs associated with items not covered by the grants we have been able to secure and other programmatic costs. We have been blessed again with grants from the City of Boyntoa Beach and the Local Initiatives Support Corporation (LISC) that primarily covers the personnel costs of the R.M. Lee C.D.C., Inc. However, we still have a need for funding to meet the other obligations and expenses associated with operating the C.D.C. Therefore, we would grearly appreciate any funding assistance you ean provide towards our programming initiatives. Since beginning operations in November, 2002, we have successfully helped 39 individuals seeking employment from the local community, about half of whom were successful in gaining employment through this initiative. Secondly, we.have implemented a Tennis Program in Congress Middle, Delray/Boynton Academy and soon, Galaxy Elementary Physical Education Programs. We are eagerly awaiting responses from the other elementary. schools located in Boynton Beach. Very shortly we will be offering tennis lessons for youth and adults, and league play for both groups. We are in the process of developing a library, primarily consisting of novels. The Library will feature readih~ clubs for youth and seniors. The C.D.C. has applied for grant funding to complete our Computer Center that will have programming for disadvantaged youths, remedial education, FCAT, SAT and ACT training and a major component called the Youth Leadership Academy which focuses on life skills training for youth, particularly those in the inner city. Additionally, we are actively involved in the redevelopment initiatives in the "Heart of Boynton" designated area. Finally, you may be aware that St. John Missionary Baptist Church partnered with the C.D.C. on a Charter School initiative that was recently approved by the palm Beach County School District. RO. Box 370 · Boynton Beach, FL 33425 As you can see, with the limited funding that we have thus far been able to secure, we have tried to maximize its use. We have a couple of program specific grants requests currently being considered and are continually seeking grants and other funding opportunities to allow the C.D.C. to realize its vision and fulfill its mission. Our ultimate goal i~/to serve the communities in our target area (by mission and grant funding designation), which is known as the "Heart of Boynton", but our programs are open to all of Boynton Beach. Please contact me at (561) 732-4042 if have any questions regarding this request. Thank you in advance for your consideration. my prayer. Since~_~ Re Clarence S. Ellington, Executive Dtreetor Jr. May God continue to bless and keep you is V.-CONSENT AGENDA ITEM 3. - R. 'VTS .D CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5, 2003 [] August 19,2003 [] September 2, 2003 [] September 16, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) [] October 7, 2003 September 15, 2003 (Noon) August 4, 2003 (Noon) [] October 21, 2003 October 6, 2003 (Noon) August 18, 2003 (Noon) [] November 5, 2003 October 20, 2003 (Noon) September 2, 2003 (Noon) [] November 18,2003 [] Administrative [] Announcement [] City Manager's Report [] Consent Agenda [] Code compliance/Legal Settlements RECOMMENDATION: Request authorization to re-direct a portion of Community Investment Funds to the R M Lee Community Development Center, Inc. EXPLANATION: On August 5, 2003 the City Commission approved allocation of $6,000 from Community Investment Funds to the 2003 School Curriculum Resource Program and $5,000 for school supplies. The purpose of the School Curriculum Resource Program is to provide educational resource materials for schools to be used in the classrooms of public schools in Boynton Beach. Attached is a copy of the letter written to the principals of all public schools in Boynton Beach, giving them a deadline of October 31st to provide a proposal to the city. As of October 31~t we have received requests from four schools for the School Curriculum Resource Program for a total of $2,400 and requests from five schools for the school supplies program for a total of $3,125. A total of $11,000 was allocated for these two programs. Since only $5,525 has been requested, we are seeking authorization to re-direct $2,000 of the above funds to the R M Lee Community Development Center, Inc., an organization that serves the communities in its target area (by mission and grant funding designation), which is known as the Heart of Boynton, but their programs are also open to all of Boynton Beach. A copy of their funding request is attached. PROGRAM IMPACT: None - The R M Lee Community Development Center, Inc. is a qualified non-profit organization with a viable use of funds as originally proposed except the organization is not a public school. FISCAL IMPACT: Funds are being held in a miscellaneous trust account for the School Supply Drive and School Cumculum Resource Program. ALTERNATIVES: Not approve request. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC The City of Boynton Beach OFFICE OF THE CITY MAA".4 GER 100 E. Bo.~7~ton Beach Boulevard P.O. Box 310 Bo.~wn Beach. Flo6da 33425-0310 C/tv ~[anager's Ofl~ce: (561) 742-6010 FAX: (g61) 742-601l e-mail: bressner]~c£ boynron'beach.~ us m. boynton'beach, org October 9, 2003 Ms. Bonnie Fox Odyssey Middle 6161 Woolbright Rd. Boynton Beach, FL 33437 Dear Ms. Fox: The City of Boynton Beach has long taken an active role in helping to ensure a quality education for our City's youth. Among our goals is to make certain that our children have the proper tools to enable them to excel in their academic studies and achieve their full potential. To accomplish this task, the City Commission has provided funding for two one-time programs to help enhance our children's educational experience. '-- The first is an allocation for school supplies for students attending the City's elementary and middle schools who may not have access to them. The second is a grant to help establish a School Curriculum Resource Program to provide resource materials that will assist students in refining skills to improve FCAT scores in elementary, middle and high schools. These materials may include software, resource books or other-~ducational tools. Funds may not be used for school supplies or furnishings. Under the terms of the school supply program, each elementary and middle school receiving this letter is eligible to obtain up to $625 for school supplies. These supplies must come from the school lists that were provided to your students at the beginning of this school year. A special account has been set up at the Boynton Beach Office Depot store located at 260 N. Congress Avenue for you to shop. You cannot shop at any other Office Depot store. In order to shop, you must have a letter from the City with a special control number. To obtain the letter, please send or fax your request along with copies of your school supply lists. We cannot issue you a control number without the list. In requesting the letter, you agree not to resell the supplies and will ensure that they are distributed to students where the need is the greatest. All purchases must be made by Friday, October 31, 2003. No sales tax will be added to your order. To be eligible for funding from the Curriculum Resource Program, each elementary, middle and high school receiving this letter should return a proposal to the City outlinin~ how this money will be used along with a proposed budget. The fufds may be used for materials only and not any-overhead expenses, such as salaries. Each school may receive up to $600. Proposals should be received either by mail or fax by Friday, October 31, 2003. Should you have any questions about either program, please call the City"~ Public Affairs director, Wayne Segal, at (561) 742-6010. I know we all share an interest in making a better future for our children. Sincerely, Kurt Bressner, City Manager CITY SL.E'."-'x,i-~ OFFICe. 03 OC' 20 PH 3:06 October 17, 2003 "MAKING A DIFFERENCE" Thc Honorable Gerald Broening P.O. Box 310 Boynton Beach, FL 33425-0310 Dear Mayor Broening: After ten (I O) months of operation the R. M. Lee Community Development Center, Inc. finds itself still in need of donations to offset expense~ related to general operation, particularly those costs associated with items not covered by the grants we have been able to secure and other programmatic costs. We have been blessed again with grants fi'om the City of Boynto~a. Beach and the Local Initiatives Support Corporation (LISC) that primarily covers thc personnel costs of the tLM. Lee C.D.C., Inc. However, we still have a need for funding to meet the other obligations and expenses associated with operating the C.D.C. Therefore, we would greatly appreciate any funding assistance you can provide towards our pwgramming initiatives. Since beginning operations in November, 2002, we have successfully helped 39 individuals seeking employment from the local community, about haft of whom were successful in gaining employment through this initiative. Secondly, we.have implemented a Tennis Pwgram in Congress Middle, Delray/Boynton Academy and soon, Galaxy Elementary Physical Education Programs. We are eagerly awaiting responses from the other elementary. schools located in Boynton Beach. Very shortly we will be offering tennis lessons for youth and adults, and league play for both groups. We are in the process of developing a library, primarily consisting of novels. The Library will feature readih~ clubs for youth and seniors. The C.D.C. has applied for grant funding to complete our Computer Center that will have pwgramming for disadvantaged youths, remedial education, FCAT, SAT and ACT training and a major component called the Youth Leadership Academy which focuses on life skills training for youth, particularly those in the inner city. Additionally, we are actively involved in the redevelopment initiatives in the "Heart of Boynton" designated area. Finally, you may be aware that SL John Missionary Baptist Church pmlnered with the C.D.C. on a Charter School initiative that was recently appwved by the Palm Beach County School District. RO. Box 370 · Boynton Beach, FL 33425 As you can see, with the limited funding th_at we have thus far been able to secure, we have tried to maximize its use. We have a couple of program specific grants requests currently being considered and are continually seeking grants and other funding opportunities to allow the C.D.C. to realize its vision and fulfill its mission. Our ultimate goal ii to serve the communities in our target area (by mission and grant funding designation), which is known as the "Heart of Boynton", but our programs are open to all of Boynton Beach. Please contact me at (561) 732-4042 if have any questions regarding this request. Thank you in advance for your consideration. my prayer. ~ ington, Jr. E~eeufive Director May God conti~, ue to bless and keep you is V.-CONSENT AGENDA CITY OF BOYNTON BEA£ ITEM 3. AGENDA ITEM REQUEST FOe,,, Requested CiB, Commission Meeting Dates [] August 5, 2003 [] August 19, 2003 [] September 2, 2003 [] September 16, 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned in to CiW Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meeting Dates [] October 7, 2003 [] October 21, 2003 [] November 5,2003 [] November 18, 2003 Date Final Form Must be Turned in to CiW Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business October 20, 2003 (Noo~ C~--t November 3, 2003 (No~ ~ RECOMMENDATION: Request authorization to re-direct a portion of Community Investment Funds to the R M Lee Community Development Center, Inc. EXPLANATION: On August 5, 2003 the City Commission approved allocation of $6,000 from Community Investment Funds to the 2003 School Curriculum Resource Program and $5,000 for school supplies. The purpose of the School Curriculum Resource Program is to provide educational resource materials for schools to be used in the classrooms of public schools in Boynton Beach. Attached is a copy of the letter written to the principals of all public schools in Boynton Beach, giving them a deadline of October 3 1st to provide a proposal to the city. To date we have not heard from any of the schools regarding the School Curriculum Resource Program and only three schools have contacted the City Manager's Office regarding the school supply program. We are, therefore, requesting authorization to re-direct $2,000 of the above funds to the R M Lee Commumty Development Center, Inc. A copy of their funding request is attached. PROGRAM IMPACT: None - The R M Lee Community Development Center, Inc. is a qualified non-profit organization with a viable use of funds as originally proposed except the organization is not a public school FISCAL IMPACT: Funds are being held in a miscellaneous trust account for the School Supply Drive and School Curriculum Resource Program. ALTERNATIVES: Not approve request. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources S:",BULLETIN'WORMS~AGENDA ITEM REQUEST FORM.DOC The Git of Boynton Beach OFFICE OF THE CITY MANA G ER 100 E. Bo~ton Beach Boulevard PO. Box 310 Bo.~ton Beach. FIorida 33425-0310 City ~[anager's Ol~ce: (561) ~42-6010 FAX: (561) 742-6011 ~-mai]: bressnerlc~ci, bo?nwn'beach, t]. us v,~v. bo3~ton-t~ach, org October 9, 2003 Ms. Bonnie Fox Odyssey Middle 6161 Woolbright Rd. Boynton Beach, FL 33437 Dear Ms. Fox: The City of Boynton Beach has long taken an active role in helping to ensure a quality education for our City's youth. Among our goals is to make certain that our children have the proper tools to enable them to excel in their academic studies and achieve their full potential. To accomplish this task, the City Commission has provided funding for two one-time programs to help enhance our children's educational experience. The first is an allocation for school supplies for students attending the City's elementary and middle schools who may not have access to them. The second is a grant to help establish a School Curriculum Resource Program to provide resource materials that will assist students in refining skills to improve FCAT scores in elementary, middle and high schools. These materials may include software, resource books or other-educational tools. Funds may not be used for school supplies or furnishings. Under the terms of the school supply program, each elementary and middle school receiving this letter is eligible to obtain up to $625 for school supplies. These supplies must come from the school lists that were provided to your students at the beginning of this school year. A special account has been set up at the Boynton Beach Office Depot store located at 260 N. Congress Avenue for you to shop. You cannot shop at any other Office Depot store. In order to shop, you must have a letter from the City with a special control number. To obtain the letter, please send or fax your request along with copies of your school supply lists. We cannot issue you a control number without the list. -2- In requesting the letter, you agree not to resell the supplies and will ensure that they are distributed to students where the need is the greatest. All purchases must be made by Friday, October 31, 2003. No sales tax will be added to your order. To be eligible for funding from the Curriculum Resource Program, each elementary, middle and high school receiving this letter should return a proposal to the City outlinin~ how this money will be used along with a proposed budget. The funds may be used for materials only and not any overhead expenses, such as salaries. Each school may receive up to $600. Proposals should be received either by mail or fax by Friday, October 31, 2003. Should you have any questions about either program, please call the City"s Public Affairs director, Wayne Segal, at (561) 742-6010. I know we all share an interest in making a better future for our children. Sincerely, Kurt Bressner, City Manager October 17, 2003 "MAKING A DIFFERENCE" The Honorable Gerald Broening P.O. Box 3 l0 Boynton Beach, FL 33425-0310 Dear Mayor Broening: After ten (10) months of operation the R. M. Lee Community Development Center,/nc. finds itself still in need of donations to offset expenses related to general operation, particularly those costs associated with items not covered by the grants we have been able to secure and other programmatic costs. We have been blessed again with grants from the City of Boyntoa Beach and the Local Initiatives Support Corporation (LISC) that primarily covers the personnel costs of the P.M. Lee C.D.C., Inc. However, we still have a need for funding to meet the other obligations and expenses associated with operating the C.D.C. Therefore, we would greatly appreciate any funding assistance you can provide towards our programming initiatives. Since beginning operations in November, 2002, we have successfully helped 39 individuals seeking employment from the local community, about half of whom were successful in gaining employment thro~ this initiative. Secondly, we.have implemented a Tennis Program in Congress Middle, Delray/Boynton Academy and soon, Galaxy Elementary Physical Education Programs. We are eagerly awaiting responses from the other element, ary schools located in Boynton Beach. Very shortly we wiU be offering tennis lessons for youth and adults, and league play for both groups. We are in the process of developing a library, primarily consisting of novels. The Library will feature readin~ clubs for youth and seniors. The C.D.C. has applied for grant funding to complete our Computer Center that will have programming for disadvantaged youths, remedial education, FCAT, SAT and ACT training and a major component called the Youth Leadership Academy which focuses on life skills training for youth, particularly those in the inner city. Additionally, we are actively involved in the redevelopment initiatives in the "Heart of Boynton" designated area. Finally, you may be aware that St. John Missionary Baptist Church partnered with the C.D.C. on a Charter School initiative that was recently approved by the Palm Beach County School District. RO. Box 370 · Boynton Beach, FL 33425 As you can see. with the limited funding that we have thus far been able to secure, we have tried to maximize its use. We have a couple of program specific grants requests currently being considered and are continually seeking grants and other funding oppommities to allow the C.D.C. to realize its vision and fulfill its mission. Our ultimate goal ii to serve the communities in our target area (by mission and grant funding designation), which is known as the "Heart of Boynton", but our programs are open to all of Boynton Beach. Please contact me at (561) 732-4042 if have any questions regarding this request. Thank you in advance for your consideration. my prayer. Since~_~ _Re~. Clarence S. Ellington, Jr. Executive Director May God cominue to bless and keep you is V.-CONSENT AGENDA ZTEM H. CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FO w Requested City Commission Meeting Dates [] August 5,2003 [] August 19, 2003 [] September 2, 2003 [] September 16, 2003 Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested CiW Commission Meeting Dates [] October 7,2003 [] October 21, 2003 [] November 5, 2003 [] November 18,2003 Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) October 20, 2003 (Noon) November 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Authorization of use of Community Investment Funds for the Lena Rahming/Maude Ford Lee Head Start Scholarship Fund in the following amounts: Commissioner McCray $2,500 and Commissioner McKoy $2,000. EXPLANATION: Commission approval for allocation of community investment funds to the Lena Rahming/Maude Ford Lee Head Start Scholarship Fund. This fund was established to assist students graduating from high school to continue their education at a college or university. PROGRAM IMPACT: Allocation of funds will assist the above program. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community Investment funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature ~i~amre Department Name S:~BULLETIN\FORMSL&GENDA ITEM REQUEST FORM.DOC City Attorney / Finance / Human ,~ources WED, A;JG-13-03 Lena Rahtmng/Maude I~ord Lez Heed $~rt Scholarship Fund Comact Person: Nieole 9323 Betved~e Road+ Bidg. W;$t Palm geach, FL 33406 (561) Fax: (~I) 233.1633 Corem/tree Membcn Lena Rahming. Chairm~n M~de Ford Lee, Vice Cha~rn~n D~rlene Willed Hawk/ns La Gaines Liliim Gaines C. arn~n Nicholas, Ph.D. The Lena Rahming/~vtaude Ford Lee Head Start Scholaxship Fund was estab~hed to assist students graduating f~om high ~chool to continue their education at a college or univemty. The ftwxt was estabbhed through the generosity of Lena Rahming, Center Manager of the Boyr. ton Beach Head Sta~t Center. Lena Rahming was the recipient of the Sun-Sentinel Publisher's 1999 Community Service Award. Because ofker long time association with He.ad Start, Maude Ford Lee former Pahn Beach Counw C. omm~ioner agreed to the me of the name "Lena Rahming/Maude Ford Lee Head Stast Scholarship Ft~;t." The scholarship w~. launched on August 9, 2002. Two former Palm Beach County. Head Start studenu v-ere awarded $1000.00 scholarships. The scholarship coramittee welcomes donations to the Lena Rahming/Maude Ford Lee Head Start $cholan.hip Fund. Your gift would make it possible to continue to enrich the lives of former ['aim Beach County He~ Stazt students, tr. -airing it possible for them to achieve a 1-:ighet education. Thanking you in advance, 5> Lena Rahming Chairman TOT'q_ EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: Au~gust 15,2003 Requested by Mayor/Commissioner: Co~ ssioner l~lcCray Amount Requested:$ 2,5oo Recipient/Payee: Lena Rahm~ng/Ftaude Ford Lee Head Start Description of project, program, or activity to be funded: Fund was established to assist students Scholarship Fund graduating from high school to continue their education at a college or university. (..~fl2ity ~lerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $ 12~500 . $ lo,ooo has been used to date by the requesting Member, leaving a balance of available funds of $ 2,500 Accordingly: There are funds available as requested [] There are insufficient funds available as requested. Finance Director Dated: Part III- Eligibility Evaluation (to be completed by City Manager) Dated: a~ The proposed expenditure of funds will not result in improvement to private property; cr~ The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ~ The project, program or activity which is being ftmded will occur in the City of Boynton Beach and participation is open to all residents of the City; and a/Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the state~l purpose. '~City'Manager S:\CA~RESO\Legislative Actions~stablish Community Inv Funds l.doc 8/4/03 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: August 15, 2003 Requested by Mayor/Commissioner: 1,1egoy Amount Requested:$ 2,ooo Recipient/Payee: Lena Ralm~ng/ll_aude Ford Lee Head Start Scholarship Fund Description of project, program, or activity to be funded: Fund was established to assist students ~raduatin~ from high school to continue their education at a college or university. Dated: ._yCity Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $ 12,50o $ 6, o00 has been used to date by the requesting Member, leaving a balance of available funds of $ 6 ,_500 Accordingly: There are funds available as requested There are insufficient funds available as requested. Dated: ~-~--03 By ~cc~ ~a.._~ Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; ~The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being fim. ded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated}me. City Manager S:\CA~RESO\Legislative Actions~Establish Community Inv Funds I .doe 8/4/03 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5, 2003 [] August 19, 2003 [] September 2, 2003 [] September 16, 2003 Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meetim, Dates [] October 7, 2003 [] October 21, 2003 [] November 5, 2003 [] November 18, 2003 Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) October 20, 2003 (Noon) November 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business RECOHMENDAT~ON: Authorize the use of Community Investment Funds for the Boynton Community Forum Families and Friends Network, Inc. in the following amount: Commissioner McKoy - $1,000. EXPLANATION: Commission approval for allocation of community investment funds to the 8oynton Community Forum Families and Friends Network, Inc. to assist in covering the costs for supplies, printing, duplication and mailing of agendas. The funds will be paid on a reimbursement basis. PROGRAM IMPACT: This allocation of funds will assist this organization. FISCAL II¥1PACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community Investment Funds to allocate subject to Commission approval. ALTERNAI~VES: Decline to authorize the request. Department Head's Signature City Manager's Signature City Manager's Office Department Name City Attorney / Finance / Human Resources S:\CC~WP\Community Investment Funds~z~enda Item Request Form for Commissioner HcKoy.dot S:~BULLETINLFORMSL~.GENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 09/09/03 Requested by Mayor/Commissioner: Commissioner Carl McKoy Amount Requested: $1,000 Recipient/Payee: Boynton Community Forum Families and Friends Network, Inc. Description of project, program, or activity to be funded: For supplies, printing, duplication and mailing of agendas. Funds will be paid on a reimbursement basis.  City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ has been used to date by the requesting Member, leaving a balance of available funds of $ This request would bring the available amount down to $ Accordingly: There are funds available as requested There are insufficient funds available as requested. Dated: By: Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ca The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ca Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By:. City Manager S:\CCSWl~Community Investment Funds\Community Investment Form - Request by Commissioner McKoy.doc S:\CCXWP~Commuuity Investment Funds\Community Investment Form - Request by Commissioner McKoy.doc, 9/912003 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5, 2003 [] August 19, 2003 [] September 2, 2003 [] September 16, 2003 Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meetinff Dates [] October 7, 2003 [] October 21, 2003 [] November 5, 2003 [] November 18, 2003 Date Final Form Must be Turaed in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) Octobex 20, 2003 (Noon) November 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Authorize the use of Community Investment Funds for the Woman's Club in the following amount: Vice Mayor Ferguson - $:1,500. EXPLANATION: Commission approval for allocation of community investment funds to the Woman's Club to assist with the cost of maintenance for the Woman's Club. PROGRAM IMPACT: Allocation of funds will assist the Woman's Club. FISCAL IMPACT: Funds are budget for these types of activities. Each Commissioner has $12,500 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature City Manager's Signature City Manager's Office Department Name City Attorney / Finance / Human Resources S:\CC~WP\Community Investment Funds~Agenda Item Request Form for Vice Mayor Ferguson.dot S:kBUI.! F. TINWX)RMSL~,GENDA ITEM REQUEST FORIvI.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 09/09/03 Requested by Mayor/Commissioner: Vice Mayor Mike Ferguson Amount Requested: $1,500 Recipient/Payee: Woman's Club Description of project, program, or activity to be funded: Maintenance of the Woman's Club. Dated: 09/09/03 By:/~.:P~ ~*}rl. ~~ ( ~ity Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ has been used to date by the requesting Member, leaving a balance of available funds of $.__ This request would bring the available amount down to $ Accordingly: There are funds available as requested There are insufficient funds available as requested. Dated: By:. Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager S:\CCXWl~Community Invesnnent Funds\Community Investment Form - Request by Vice Mayor - 09-09-03.doc S:\CCXWl~Community Investment Funds\Community Investment Form - Request by Vice Mayor - 09-09-03.doc, 9/912003 V.-CONSENT AGENDA ITEM H. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5,2003 [] August 19,2003 [] September 2, 2003 [] September 16, 2003 Date Final Form Must be Turned in to Cit~ Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meeting Dates [] October 7,2003 [] October 21,2003 [] November 5, 2003 [] November 18, 2003 Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) October 20, 2003 (Noon) November 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Un£mished Business RECOMMENDATION: Authorization of use of Community Investment Funds for East Boynton Beach Little League in the following amounts: Comm. McCray $2,000, Comm. McKoy $2,000, Corem Weiland $3,000 Vice Mayor Ferguson: $1,500 EXPLANATION: Replacement program funding to East Boynton Beach Little League for costs incurred in 2003 SE Regional Championship at Gulfport, FL and World Series in South Williamsport, PA. Funds will be used to assist the League for 2003-04 program expenses to replace funds advanced by the League for expenses related to the championship series. Otherwise, the League will not be able to provide the same level of service to players (Boynton Beach residents) in the 2003- 04 regular season. PROGRAM IMPACT: Funding will have a beneficial impact on the ability of East Boynton Beach Little League to provide recreational services to residents of the City for the 2003-04 season. FISCAL IMPACT: Funds are available in the 2002-03 Budget. ALTERNATIVES: Do not fund this activity. Department Head's Signature ' ~ity Manager's Signature Department Name S:~BULLETIN~',FORMS'~AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 08/12/03 Requested by Mayor/Commissioner: McCray Amount Requested: $2,000 Recipient/Payee: East Boynton Beach Little League Association Description of project, program, or activity to be funded: Replacement program funding to East Boynton Beach Little League for costs incurred in 2003 SE Regional Championship at Gulfport, FL and World Series in South Williamsport, PA. Funds will be used to assist the League for 2003-04 program expenses to replace funds advanced by the League for expenses related to the championship series. Otherwise, the League will not be able to provide the same level of service to players (Boynton Beach residents) in the 2003-04 regular season. Dated: ~"/A?/~)~ B "~-~.._ ,~.cl~4- ~~.- ~t'r~d City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ 8,000 has been used to date by the requesting Member, leaving a balance of available funds of $4,500. This request would bring the available amount down to $2,500. Accordingly: There are funds available as requested There are insufficient funds available as requested. i-'~" O~ By: i~ ~_~a/~-~ Finance Director Dated: Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ad'Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the state~//~,,}purp~"°se' _ City Manager C:",Documents and Settings\bressnerk\My Documents",Commission\CommlnvestMatl',.CommlnvChecksheetMcCrayEBBLL081203.doc, 8/12/2003 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 08/12/03 Requested by Mayor/Commissioner: McKoy Amount Requested: $2,000 Recipient/Payee: East Boynton Beach Little League Association Description of project, program, or activity to be funded: Replacement program funding to East Boynton Beach Little League for costs incurred in 2003 SE Regional Championship at Gulfport, FL and World Series in South Williamsport, PA. Funds will be used to assist the League for 2003-04 program expenses to replace funds advanced by the League for expenses related to the championship series. Otherwise, the League will not be able to provide the same level of service to players (Boynton Beach residents) in the 2003-04 regular season. Dated: ~'///~//~-q By: betfl,t-t~d City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ 4,000 has been used to date by the requesting Member, leaving a balance of available funds of $8,500. This request would bring the available amount down to $4,500. Accordingly: Dated: There are funds available as requested There are insufficient funds available as requested. By: ..~.cz~,-~.~ Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and 6'/Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated p~tpose. ~/I-Z't 0-~ By: City Manager C:",Documents and Settings\bressnerkkMy Documents\Commission\CommlnvestMatl',.CommlnvChecksheetMcKoyEBBLL081203.doc, 8/12/2003 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 08/12/03 Requested by Mayor/Commissioner: Weiland Amount Requested: $3,000 Recipient/Payee: East Boynton Beach Little League Association Description of project, program, or activity to be funded: Replacement program funding to East Boynton Beach Little League for costs incurred in 2003 SE Regional Championship at Gulfport, FL and World Series in South Williamsport, PA. Funds will be used to assist the League for 2003-04 program expenses to replace funds advanced by the League for expenses related to the championship series. Otherwise, the League will not be able to provide the same level of service to players (Boynton Beach residents) in the 2003-04 regular season. Dated: ~/~/c0 B y:~c.~ /~~ D,e/,g'/--~ City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ 7,000 has been used to date by the requesting Member, leaving a balance of available funds of $5,000. This request would bring the available amount down to $2,000. Accordingly: Dated: There are funds available as requested There are insufficient funds available as requested. '~-i~'0~ By: c~ca',,,.~z_. ~'~aeoa~ Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the state~ Tos/~ "O/t ~10~ By: ~ City Manager C:"Documents and Settings\bressnerk'~Vly Documents",Commission\CommlnvestMatl\£ommlnvChecksheetWeilandEBBLL081203.doc, 8/12/2003 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 08/12/03 Requested by Mayor/Commissioner: Ferguson Amount Requested: $1,500 Recipient/Payee: East Boynton Beach Little League Association Description of project, program, or activity to be funded: Replacement program funding to East Boynton Beach Little League for costs incurred in 2003 SE Regional Championship at Gulfport, FL and World Series in South Williamsport, PA. Funds will be used to assist the League for 2003-04 program expenses to replace funds .advanced by the League for expenses related to the championship series. Otherwise, the League will not be able to provide the same level of service to players (Boynton Beach residents) in the 2003-04 regular season. Dated: '5/~J/0'~' ' BY~_ ~7~0~W_ C'ty' C1 k Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ 9,500 has been used to date by the requesting Member, leaving a balance of available funds of $3,000. This request would bring the available amount down to $1,500. Accordingly: There are funds available as requested There are insufficient funds available as requested. Finance Director Dated: Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated pthrpose. City Manager C:",Documents and Settings\bressncrk\,My Documents\Commission\CommlnvestMatl\CommlnvChecksheetFergusonEBBLL081203.doc, 8/12/2003 XI. - NEW BUSINESS ZTEf4 C. CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] August 5, 2003 [] August 19, 2003 [] September 2,2003 [] September 16, 2003 Date Final Form Must be Turned in to City Clerk's Office July 14, 2003 (Noon.) August 4, 2003 (Noon) August 18, 2003 (Noon) September 2, 2003 (Noon) Requested City Commission Meeting Dates [] October 7, 2003 [] October 2l, 2003 [] November 5, 2003 [] November 18, 2003 Date Final Form Must be Turned in to City Clerk's Office September 15, 2003 (Noon) October 6, 2003 (Noon) October 20, 2003 (Noon) November 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Allocation of Community Investment funds requested by Commissioners Carl McKoy and Commissioner Mack McCray (Move agenda Item from Consent Item F to New Business to follow consideration of Revised Community Investment Resolution) EXPLANATION: Commission approval for allocation of $1,000 each of Community Investment funds for the Carolyn Sims Annual Family Day Picnic on Saturday, August 9, 2003. Total allocation will be $2,000. PROGRAM IMPACT: Allocation of funds will assist the above program. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance Human Resources S:\BULLETIN\FORMS~AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 07/31/03 Requested by Mayor/Commissioner: McCray Amount Requested: $1,000 Recipient/Payee: Wilson Recreation Center - Special Event Description of project, program, or activity to be funded: Contribution to the Carolyn Sims Annual Family Day Picnic and Walk for Cancer Research, to be held on Saturday, August 9, 2003 at Wilson Center, 211 N.W. 13th Avenue, Boynton Beach. Funds will be used to assist in the cost of entertainment for the event. Dated: o0- I-o...3 ity Clerk Part Il-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $6,000 has been used to date by the requesting Member, leaving a balance of available funds of $6,500. (Note - There is another request for $1,000 pending, if approved, the balance available would be $5,500) Accordingly: [] There are funds available as requested [] There are insufficient funds available as requested. Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) Dated: ~F The proposed expenditure of funds will not result in improvement to private property; ~ The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ~ The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and cz/Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stat. ed purpose. ~/I t 0rS By: 4~¢~../-x~.---X_ City Manager C:",Documents and Settings\bressnerk',3My Documents',aMcCrayCommlnvChecksheet0g0503.doc 8/1/03 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: 07/23/03 Requested by Mayor/Commissioner: McKoy Amount Requested:$1,000 Recipient/Payee: Wilson Recreation Center - Special Event Description of project, program, or activity to be funded: Contribution to the Carolyn Sims Annual Family Day Picnic and Walk for Cancer Research, to be held on Saturday, August 9, 2003 at Wilson Center, 211 N.W. 13th Avenue, Boynton Beach. Funds will be used to assist in the cost of entertainment for the event. Dated: ~-I-0~5 City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $3,000 has been used to date by the requesting Member, leaving a balance of available funds of $9,500. Acc°rdingl~a~/'" There are funds available as requested n There are insufficient funds available as requested. Dated: '-~- -5'i- C '.5 By: Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) Dated: The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity xvith offices in the City of Boynton Beach; The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and c!r""Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated,,purpose. City Manager C:',.Documents and Settings\bressnerk",My Documents',McKoyCommlnvChecksheet080503.doc 7/31/03 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part I- Summary of Request (to be completed by City Clerk) Date of Request: Requested by Mayor/Commissioner: Amount Requested: Recipient/Payee: Description of project, program, or activity to be funded: Dated: By: City Clerk Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $12,500. $ has been used to date by the requesting Member, leaving a balance of available funds of $ This request would bring the available amount down to $ Accordingly: There are funds available as requested There are insufficient funds available as requested. Dated: By: Finance Director Part III- Eligibility Evaluation (to be completed by City Manager) The proposed expenditure of funds will not result in improvement to private property; The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ca The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and Q Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager C:'~Documents and Settings\prainitoj.C~al Settings\Temporary lnternet Files\OLKE\CommlnvChecksheet.doc, 8/29/2003 Lamanna, Rosemarie From: Sent: To: Cc: Subject: Cherof, James [jcherof@cityatty.com] Wednesday, July 30, 2003 9:40 AM Lamanna, Rosemarie Bressner, Kurt RE: Community Investment Funds C!T;' UN BEARH 83JUL 30 1 1t:28 The Commission established the currenC policy and they can amend it at any time. Currently, it is very straightforward as to what donations are allowed and they are limited in scope. It could easily be amended to permit a broader scope of donations such as Che one currently proposed. The only limitations on a donation policy are: 1. That public funds should not be used to improve private property unless there is a clear public need, purpose and benefit; 2. City Commission should determine that a City purpose is served by such donation; and 3. Proper safeguards are implemented to assure the accomplishment of that purpose. Please make a copy of the current rules and forward them with a copy of this email exchange to the City Manager and the Commission. There is no need for me to review the sponsor or the event since it is not in the current catagory of what can be approved. I'm sure it is worthy and totally above board or the Commissioners would not even be considering it. ..... Original Message ..... From: Lamanna, Rosemarie [mailto:LamannaR@ci.boynton-beach.fl.us] Sent: Tuesday, July 29, 2003 10:03 AM To: 'jcherof@cityatty.com' Subject: FW: Community Investment Funds Importance: High > ..... Original Message ..... > From: Bressner, Kurt > Sent: Tuesday, July 29, 2003 9:43 AM > To: Lamanna, Rosemarie > Cc: Hawkins, Wilfred > Subject: FW: Community Investment Funds > Rosemarie, > Please share with Jim C. I verbally advised Comm. McKoy that his proposal > to fund $1,000 for the Carolyn Sims Annual Family Day Picnic might not be > allowed. He was very disappointed. Comm. McCray saw Chis item on the · agenda and wanted to contribute to the same item as well. I advised Comm. · McCray that there might be a problem with using the Community Investment > Funds for this. If Jim needs specific information on the event from the · sponsors of the picnic, Recreation can provide. Please advise ASAP. ~ Thanks, · Kurt · > ..... Original Message ..... > From: Costello, Joyce · Sent: Tuesday, July 29, 2003 9:17 ~34 · To: Bressner, Kurt · Subject: Community Investment Funds <<Community Investment Fund Summary 5-14-03.doc>> RESOLUTION NO. R 02 - O'/[ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE GUIDELINES FOR DISTRIBUTION OF COIvI~4IJNI'I~g INVESTMENT FUNDS; AND PROVIDING AN EFFECTIVE DATE. · WltEREAS, there was created by Resolution R01:08 a policy and guidelines for Community Activity Grants, which Resolution was amended in January, 2001, by Resolution No. R01-232, providing for distribution of certain funds by the City Commission in support, of community projects and activities; and Wlt[EREAS, the City Commission of the City of Boynton Beach now desires to amend the Guidelines for Distribution of Community Investments Funds to include contributions to the Community Caring Kitchen, the YMCA program and the Woman's Club, as eligible projects. NOW, TItEREFORE, BE IT RESOLVED BY TI-IE CITY COM3iISSION OF TIlE CITY OF BOYNTON BEACIt, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are tree and correct and hereby ratified and confirmed by the City Commission Section 2. That the City commission of the City of Boynton Beach does- hereby approve the Amended Guidelines for Distribution of Community Investment Funds, to include contributions to the Community Caring Kitchen, the YMCA program and the Woman's Club as eligible projects, said amended Guidelines being attached hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this 1~ day of April, 2002. , ConL's'sioner ~' GUIDELINES FOR DISTRIBUTION OF COMMUNITY INVESTMENT FUNDS Introduction: Included in he City of Boynton Beach Budget for Fiscal 2000-01 program year is $125,000 in Community Investment Funds. The funds are available to each of the five members of the City Commission in the amount of $25,000 to support community projects and activities. This report will suggest basic guidelines for the distribution and nsc of these public funds for .community projects or activities. In Fiscal 2001-02 the program was re-authorized but at a lesser funding level of $62,500. Program Eligibility Period: October 1, 2001 to September 30, 2002 Amount available to each member of the City Commission: $12,500 broken into two eligibility periods: October 1, 2001 to February 28, 2002 -maximum of $6,500 March 1, 2002 to September 30, 2002 -maximum of $6,500 The purpose of the two eligibility periods is to assure funding opportunities to outgoing and incoming members of the City Commission based on the March 2002 election, Eligible projects may consist of assistance to local community organizations for physical improvements to public property or public rights of way such as parks, medians or other City-owned property. The assistance may be in outright grants to support improvements to public property or on a cost-sharing basis with local organizations. Before funding, the proposed improvements mnst receive necessary permits, staff review for compatibility with design plans or capital construction plans and must be approved by the City Commission by motion on the Consent Agenda. Eligible projects shall also include contributions to scholarship programs, which are City administered and operated, and open only to students who reside within the City limits of the City of Boynton Beach. Eligible proiects shall also include donations to the Community Caring Kitchen, the YMCA Program and the Woman's Club. Ineligible projects include direct financial support or gifts to individuals, businesses, or associations including funding of any operational activities, with the exception of contributions to scholarship programs, and donations to the Community Caring .Kitchen, the YMCA Program and the Woman's Club, as outlined above. V.-CONSENT AGENDA CITY OF BOYNTON BEA¢ ITEM K. AGENDA ITEM REQUEST Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office [] April 1, 2003 March 17. 2003 (Noon.) [] June 3, 2003 May 19, 2003 (Noon) [] April 15, 2003 March 31. 2003 (Noon) [] June 17, 2003 June 2, 2003 (Noon) [] May 6, 2003 April 14. 2003 (Noon) [] July 1, 2003 June 16, 2003 (Noon) [] May 20. 2003 May 5, 2003 (Noon) [] July 15. 2003 June 30. 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code Compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Allocation of Community Investment Funds requested by Vice Mayor Mike Ferguson EXPLANATION: Commission approval for allocation of $5,000 of Community Investment Funds for the YMCA Partners with Youth Program and $4,000 for the Community Caring Center. PROGRAM IMPACT: Allocation of funds will assist the above programs. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Conununity Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources S:\BtJLLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC V.-CONSENT AGENDA CITY OF BOYNTON BE ITEM I. AGENDA ITEM REQUEST Requested Ci~, Commission Meeting Dates [] April 1,2003 [] .April 15, 2003 [] May 6, 2003 [] May 20, 2003 Date Final Form Must be Turned Requested City Commission in to City Clerk's Office Meeting Dates March I7, 2003 (Noon.) [] June 3, 2003 March 31,2003 (Noon) [] June 17, 2003 April 14, 2003 (Noon) [] July 1, 2003 May 5, 2003 (Noon) [] July 15, 2003 Date Final Form Must be Turned in to City Clerk's Office May 19, 2003 (Noon) June 2, 2003 (Noon) June 16, 2003 (Noon) June 30, 2003 (Noon) NATURE OF AGENDA ITEM Administrative Announcement City Manager's Report Consent Agenda Code Compliance/Legal Settlements [] Legal [] New Business [] Presentation [] Public Hearing [] Unfinished Business RECOMMENDATION: Allocation of Community Investment Funds requested by Commissioner Ron Weiland EXPLANATION: Commission approval for allocation of $1,000 of Community Investment Funds for the American Legion Baseball State Tournament to assist in the expenses for housing 120 baseball players on July 31, 2003 plus a banquet to be on the same day. PROG1La, M IMPACT: Allocation of funds will assist the above program. FISCAL IMPACT: Funds are budgeted for these ts.?es of activities. Each Commissioner has $12,500 in Commtmity Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature Department Name S:",BULLETIN',FORMS",AGENDA ITEM REQUEST FORM.DOC City' Attorney / Finance / Human Re?~o~ces Cline-Pautsch-Kott-Post 164 ;Post_: (561)734-81 25 Post Office Box 1018 Boynton Beach, FL 33425 Fax: (561)734-8275 June 28, 2003 Mr. Ronald Weiland Boynton Beach, Florida, City Commissioner Re: American Legion Baseball State Tournament Dear Mr. Weiland: This letter is to confirm a donation from the City of Boynton Beach, Florida for the sum of $1000.00 for expenses incurred for housing 120 baseball players on July 31, 2003, plus a banquet to be held on July 31, 2003. On behalf of the entire membership of American Legion Post #164 1 would like to thank the City of Boynton Beach Commissioners for their most kind and generous contribution. Respectfully submitted: William K. Nemes Commander, Post #164 CiTY OF BOYNTON BEACH V.-CONSENT AGENDA ITEM K. - aZVXS .D AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] April 172003 [] April 15.2003 [] May6,2003 [] May 20. 2003 NATURE OF AGENDA ITEM Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Meetin~ Dates Date Final Form Must be Turned in to City Clerk's Office March 17, 2003 {Noon.) [] June 3. 2003 March 31, 2003 (Noon) [] June 17, 2003 April 14, 2003 (Noon) [] Julv 1, 2003 May 5, 2003 (Noon) [] July 15. 2003 May 19. 2003 (.Noon) June 2. 2003 (Noon) Administrative Announcement Ci~' Manager's Report Consent Agenda Code Compliance/Legal Settlements June 16. 2003 (Noon) :.: June 30. 2003 (Noon)2:." [] Legal ~ .... [] New Business [] Presentation crt [] Public Hearing [] Unfinished Business RECOMMENDATION: Allocation of Communi~, Investment Funds requested by Mayor & Commission. EXPLANATION: Commission approval for allocation of S4,000 of community Investment Funds for Poinciana School to help defray the cost of the students competing in the "Odyssey of the Mind" challenge in Iowa. Poinciana is the only school in Palm Beach County that advanced to the world competition level. Mayor Broening - $500 Vice Mayor Ferguson - $500 Commissioner Weiland - $2,000 PAL 12 year olds Basketball Team Commissioner McCray - $1,000 Library Youth Services Books & Material Commissioner Ron Weiland - $4,000 PROGRAM IMPACT: Commissioner McCray - $500 Commissioner McKoy - $500 Commissioner McKoy - $1,000 Allocation of funds will assist all of the above programs. MAy FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community.' Investment funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature City. Manager's Signat)/e Department Name CiD' Attorney / Finance / Human Resources S :\BULLETIN',..FORMS'x, AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH V.-CONSENT AGENDA ITEM K. AGENDA ITEM REQUEST FORM Requested Ci~ Commission Meetin_o Dates [] December 3, 2002 [] December 17, 2002 [] JanuaD' 7, 2003 [] January..'21. 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 {Noon) December 16, 2002 (Noon) Januao' 6, 2003 (Noon.) Requested City Commission Meeting Dates [] FebruaO'4, 2003 [] Februa~.' 18, 2003 [] March4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January.' 21, 2003 (Noon) Februar3' 3, 2003 .(Noon) February 18, 2003 (Noon) March 3, 2003 .(Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City,' Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code Compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Allocation of $2,000 of Community Investment Funds requested by Commissioner McCray. EXPLANATION: Commissioner McCray has requested Commission approval of an allocation of $2,000 of his Community Investment funds as follows: $2,000 Boynton Beach Head Start Program PROGRAM IMPACT: Allocation of funds will this program to continue to be successful. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community Investment funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature City Manager's Signature Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC City Attorney / Finance / Human Resources CITY OF BOYNTON BEACHITI:M ['- AGENDA ITEM REQUEST FORM [] December 3, 2002 November 18, 2002 (Noon) [] Februar.~. 4, 2003 yry 21,2003 (Noon) [] December 17, 2002 December 2, 2002 (Noon) [] February 18, 2003 / February 3, 2003 (Noon) [] January 7, 2003 December 16, 2002 (Noon) [] March 4, 2003 / February 18, 2003 (Noon) [] January' 21,2003 January 6, 2003 (Noon.) [] March 18,207 March 3, 2003 (Noon) / [] Administrative / [] Legal NATURE OF [] Announcement / [] New Business AGENDA ITEM [] City Manager's Repo/ [] Presentation [] Consent Agenda / [~ Public Hearing [] C~de CoT/Legal Settlements [] Unfinished Business RECOIMMENDATION: Allocation of $3,0~/of Community Investment Funds requested by Commissioner McCray. EXPLANATION: Commissioner McC~ssion appro~tion of $3,000 of his Community Investment fimds as follows: $$}:~0000 NB~?n~ eRa ~ HK~t ~ ~afr tB?rYongtr°anmB e a c h PROGRAM IMPACT: ~16cation of funds will assist both of these programs to continue to be successful. / FISCAL IMPACT: ,F~nds are budgeted for these ~'pes of activities. Each Conmaissioner has S12,500 in Community Investment funds t~ocate subject to Commission approval. ALTERNATIV/ES: Decline to authorize the requested use. Department Head's Signature City Manager's Signature Department Name S:';BULLET1N"..FOILMS',eXGENDA ITEM REQUEST FORM.DOC City Attorney / Finance / Human Reso~ Nesei Goju Ryu Karate of Boynton Beach Sensei Mary Watson 100 SW 2nd Avenue Apt. 8-2 Boynton Beach Fl Home (561) E-mail:KAl and2 February 19, 2003 To whom it may concerns: We are a non-profit organization that teaches the art of self-confidence, self-control and self-defense, to more than 40 kids. And with intensified develop, strengthen and condition the body an mine as well We also teach our kids the art of developing good character balance, timing and focus. With this they also learn something that no one We would like to take our kids to Karate Tourtmn~nts as that we nor they have. - Sensei Fred Daniels and I have taken most of these kids ourselves which cost anywhere from $50.00 per tournaments. This is something that we can no come in to help us. We are in What would make a difference in these the cost of the uniforms, equipment and what it takes for them to excel in this they live in the projects and the families. would go toward tournament fees, Our program help to weed out we help to and endurance. speed, power, trips, which cost money and paid the fees for them in addition to feeding them after these afford, and this is where your company can well as to our program is sponsorship. With fees, we are unable to supply these kids with Most of these kids come from low income families unable to provide the $5.00 a week for dues that etc. delinquency and in it's place we provide activities that strengthen and benefit the as well as our kids participating in the conununity talent shows and demonstrating their techniques. We would also like to provide sport participation to our kids. kids in our program will not be vandalizing our community because they have a place and have tim. It would be greatly appreciated if you and your company would step in: give us the help that we need, so that we don't lose the few kids that we do have to the life drugs and crime. Listed below of the things we are in need off yearly $200.00 Average cost year ~$50.00 per Tournament (15) students $9.000.00 Equip.-Hand~'Feet,Head,mouthpeice$120.00ech.& gear bag $30.00 ech (20students) $3,000.00 Patches (20 ~udents) ~ $12.00 each & Karate Gi's (uniforms) $30.00 each $840.00 Insurance,l~er year $1.000.00 Rental fo/Bldg. 1 year 575.00 / Grand Total $14.115.00 Again we hope you will like to take advantage of this op unity to become a sponsor for our kids and program, where your contributions arc greatly needed and most appreciated. You are always welcome to stop by to meet our kids, see what we teach and meet Sensei Fred Daniels and I Sensei Mary Watson. Sincerely, ~-*~.-~,' ?~/~ ~,, (H) 561-723-3288 5L.~,~- ~;~/Z2,~/(H) 305-756-0898 (cell) 561-324-0348 (Bp) 305-486-2047 February 19, 2003 To whom it may concern: Hi my name is Sade Simon I am 14 years old. I am writing you and I am part of a Karate class name Nisei Goju Ryu of Boynton Beack sponsor us. We were at one time being sponsor by a program who did not the hard work that our Sensei Mary Watson and Sensei Fred Daniels were doing. N, the program is no longer sponsoring us, we might not get a chance to participate in Tournaments, unless we pay for them ourselves. Many parents can't afford to pay for dds to go. to ask a favor. are asking if you can We work very hard and we have our classes on Thursday's from 6p. rm to 8p.m. at the W'flson Recreation Center located at 211 Boynton Beach, Florida 33435. Sometimes students don't get to go such as myself, and it makes us feel like all of our hard work is for nothing. Our trying their very best to pay for everyone to participate in the tournaments but they afford to take everyone. We are a very well known class in welcome to visit our class anytime Mary Watson and Fred Daniels. We would very much Beach, and we have tons of trophy's and you are see what a great job we are doing, and meet our Sensei's help and generosity. Thank You The Class of Nisei Goj Sade Simon Karate of Boynton Beach CITY OF BOYNTON BEACH -. A NOA,T ¢-, Requested City Commission Date Final Form Must be Turned Meetine Dates in to Citv Clerk's Office Requested City Commission Date Final Form Meeting Dates in to City, be Turned Office [] December3. 2002 November 18, 2002 (Noon) [] Februa~j 4. 2003 (Noon) [] December 17, 200'2 December 2, 2002 (Noon) [] FebruaD' 18, 2003 3, 2003 (Noon) [] January7,2003 December 16, 2002 (Noon) [] March 4, 2003 Februao' 18. 2003 (Noon) [] January 21. 2003 JanuaD.' 6, 2003 (Noon.) [] March 18,. 2003 March 3,2003(Noon) NATURE OF AGENDAITEM [] Administrative [] Announcement [] City' Manager's Report [] Consent Agenda Settlements [] Legal [] New Business [] Presentation [] Public Hearing [] Unfinished Business RECOMMENDATION: Allocation of Communi~' In Funds requested by Mayor & City Commission. EXPLANATION: The City, Commission agreed School Boys Basketball Championship game in The Mayor also agreed to fund a second bus for Community Promotion Account. Approval of a bus for citizens to attend free-of-charge the Boynton Beach High on both March 12th and March 14th. The cost was $800 per bus. 14th game at a cost of $819. The buses were paid for out of the expenditure will reimburse that account. Mayor Broening $819 Vice Mayor Ferguson $400 Commissioner McCray $400 Commissioner McKoy $400 Commissioner Weiland $400 PROGRAM IMPACT: None FISCAL IMPACT: Funds are for these D'pes of activities. Each Conmfissioner has $12,500 in Community' Investment funds to allocate ect to Commission approval. ALTERNATIVES: Declit to authorize the requested use in which case funding will come from Community Promotion Budget. Head's Signature C~'~xj Manager' s Stgnature' Department Name City Attorney / Finance / Human Resources S:',BULLETIN\FORMSXAGENDA ITEM REQUEST FORM.DOC Requested CiD' Commission Meeting Dates [] December 3, 2002 [] December 17,2002 [] January 7, 2003 [] January 21,2003 V.-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM H. AGENDA ITEM REQUEST FC .... Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) Janua~'6, 2003 (Noon.) Requested City' Commission Meeting Dates [] FebruaD'4, 2003 [] February. 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to City Clerk's Office January 21,2003 (Noon) February 3, 2003 (Noon) FebruaD' 18, 2003 (Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Legal [] Announcement [] New Business [] City Manager's Report [] Presentation [] Consent Agenda [] Public Hearing [] Code Compliance/Legal Settlements [] Unfinished Business RECOMMENDATION: Allocation of $1,500 of Commission Community Investment Funds (Commissioner McKoy) for the 2003 Heritage Fest Program - Parade Committee. EXPLANATION: Commissioner McKoy has requested Commission approval of an allocation of $1,500 for the 2003 Heritage Fest Parade Committee. PROGRAM IMPACT: Allocation of funds will assist the Heritage Fest Program activities be successful. FISCAL IMPACT: Funds are budgeted for this ~type of activity. Each Commissioner has $12,500 in Community Investment Funds to allocate subject to Commission approval. In past years other Commissioner's have allocated funds to the Heritage Fest as well. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature ~'~tw'.'~Manaeer~ ' s S~gnatur'~e' Department Name S:,BULLETIN'FORMS".AGENDA ITEM REQUEST FORM.DOC City' Attorney / Finance / Human Resources VIL-CONSENT AGENDA ITEl4 H. CITY OF BOYNTON BEA( AGENDA ITEM REQUEST FOr vi Requested Cit' Commission Meeting Dates [] December3, 2002 [] December 17, 2002 [] January 7, 2003 [] January 21. 2003 Date Final Form Must be Turned in to City Clerk's Office November 18, 2002 (Noon) December 2, 2002 (Noon) December 16, 2002 (Noon) January 6, 2003 (Noon.) Requested Ciw Commission Meeting; Dates [] February. 4, 2003 [] February 18, 2003 [] March 4, 2003 [] March 18,. 2003 Date Final Form Must be Turned in to Ci~' Clerk's Office January 21, 2003 (Noon) Februm3' 3, 2003 (Noon) February: 18. 2003 {,Noon) March 3, 2003 (Noon) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Allocation of $2,500 of Commission Community Investment Funds (Comm. McCray) for the 2003 Heritage Fest Program. EXPLANATION: Commissioner McCray has requested Commission approval of an allocation of $2,500 for the 2003 Heritage Festival activities as follows: ao Coronation Ceremony $2,000 Festival on the Lawn/Educational Exhibits $500 PROGRAM IMPACT: Allocation of funds will assist the Heritage Fest program activities be successful FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $12,500 in Community Investment Funds to allocate subject to Commission approval. In past years other Commissioner's have allocated funds to the Heritage Fest as well. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature Department Name S:\BULLETINXFORMS~AGENDA ITEM REQUEST FORM.DOC City Manager's Signature attorney/_F~kn~g l~m~'Resources