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Minutes 05-27-04 MINUTES OF THE ADVISORY BOARD ON CHILDREN & YOUTH MEETING HELD IN THE COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, MAY 27, 2004, AT 7:00 P.M. Present: Mary Morera, Vice Chair Hattie Miller Steve Miller (arr'd 7:13 p.m.) .lulie Claude, Regular Voting Member Renee Roberts, Regular Voting Member Laura Woozley, Regular Non-Voting Member (arr'd. 7:15 p.m.) Sherri Claude, Assistant to Director of Recreation & Parks Absent: Stephen Waldman, Chair Evelyn Geathers Betsy Veaner Willie Pearl Wilson I. Call to Order Vice Chair Morera called the meeting to order at 7:06 p.m. I~. Pledge of Allegiance/Moment of Silent Prayer Vice Chair Morera led the Board in the Pledge of Allegiance to the Flag, followed by a moment of silent prayer. III. Approval of Minutes of April 22, 2004 Motion Ms. Miller moved to approve the minutes as presented, seconded by Ms..lulie Claude and unanimously carried. I'V. Approval of Agenda Vice Chair Morera moved Mr. Majors' Announcements/Presentations/Correspondence. presentation up to Motion Ms..lulie Claude moved to approve the agenda as amended. Ms. Miller seconded the motion that carried unanimously. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida May 27, 2004 V. An nou ncements/Presentations/Correspondence Wally Majors, Recreation & Parks Director, advised the Board of a significant project being undertaken by his Department, updating the Strategic Plan and the Recreation and Open Space Element of the City's Comprehensive Plan. The Recreation and Open Space Element is an essential part of the City's Comprehensive Plan. The State mandates that the Plan be updated every five years. The analysis that the City undertakes in order to do this goes into a long-range development plan that usually stays in place from 5 to 10 years. The Plan provides recommendations pertaining to the allocation of resources, The Strategic Plan makes up the bulk of the project. This is a Plan that provides direction and focus for the Department and a significant portion of it is an analysis where the Department takes a look at its strengths, weaknesses, opportunities, and problems. This analysis will provide a vision of where to go in the future. The Recreation & Parks Director sent out a Request for Proposal to various planning firms to assist in this effort. The Recreation & Parks Department is recommending a very prestigious local planning firm, Gladding-Jackson, that will work with the Department to update these Plan elements. In order to gain credible information, the Recreation & Parks Department wishes to obtain input from as many people as possible. The proposal to hire the planner is going before the City Commission. Tf it is approved, Mr. Majors will arrange a meeting between the Recreation & Parks, Senior Advisory, and Children & Youth Boards to get feedback about the Recreation & Parks Open Space Element of the Comprehensive Plan. He hoped the Advisory Board on Children & Youth would take an active role in this project. The Board thanked Mr. Majors for his presentation. There were no other announcements or presentations. Ms. Sherri Claude mentioned that she had received a thank you note from Ashley Lockett, who received third place in the recent Bob Borovy contest. She read the note into the record as follows: "Dear Bob Borovy Scholarship Organization, ! would truly like to thank you for the scholarship received from you and appreciate everything you have done, Always, Ashley Lockett.' V'~. Public Audience None Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida May 27, 2004 VII. Old Business A. Teen Center Vice Chair Morera stated that a meeting was held on this topic on May 12 to discuss preliminary ideas about forming a Teen Center. It was decided that more planning was necessary, along with establishing focus groups, and that a big kick-off could take place in the Fall. Their goal would be to have a plan concerning what the teens would be doing in the Center. A Youth Board would be formed and the first steps of how to establish a Teen Center would be their first order of business. The next meeting is on .lune 3, 2004 at 4:30 p.m. in the Library. Ms. Shanna St. 3ohn, the former Board Chair, plans to attend. Also, surveys were done through the water bills a few years ago and that information should be tabulated. Theoretically, a Teen Center would have recreation, study rooms, music rooms, computers, televisions, games, and so forth. Finding a place to have it and finding a group to support it are two key projects. Vice Chair Morera asked the teen members to spread the word and come to the meeting if at all possible. B. Youth Volunteer Project/Adopt-a-Spot Program (August 7, November 6) The next project will be on August 7, 2004 and Ms. Sherri Claude stated that it was a clean up meeting unless Ms. Veaner had something else in mind. Ms. Sherri Claude reported that the Youth had met at Rolling Green Elementary School on May :~ and in addition to picking up trash for Adopt-a-Spot, they started working on the plants in the project garden. They trimmed, pruned, and cleaned up. Ms. Veaner can finish this update at next months' meeting. C. Youth Volunteer Bank Ms. Sherri Claude reported that the Youth Volunteer Bank banquet was held on the Saturday night before this meeting and approximately 100 persons attended. Each of the 58 youth who turned in hours this year was given a certificate and an award (bookmark, gift bag, or savings bond). $1,300 in savings bonds was awarded. A press release will be going out next week on this event. Also, a press release will be going out on the Youth Volunteer Program in general to try to generate more interest in the program. Vice Chair Morera gave a big thank you to Ms. Sherri Claude on behalf of the Board. Her hard work was much appreciated. To demonstrate their regard, the Board presented Ms. Claude with a gift certificate to be used for a dinner. D. Bob Borovy Award The first place winner of the Bob Borovy Award was Ms. Megan Melear; the second place winner was Ms. Angelica Stickle; and the third place winner was Ms. Ashley Lockett. $Z,500 in cash was given to the award winners. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida May 27, 2004 All of the award recipients were present at the event. Ms. Sherri Claude will be sending out a press release about this. She will also ensure that the program is advertised in the Spring issue of FunFare magazine so the word can get out to the kids even earlier next year. Vice Chair Morera asked the Board members to spread the word about sponsorship for this event. The sponsorship can be for this or any or the Board's other annual projects such as the Youth Volunteer Bank, Youth Expo, and the Bob Borovy Award. Ms. Bob Borovy was present at the event and has supported it every year. E. Bowling Tournament (July 25) The Bowling Tournament is set for July 25. Chair Waldman has reserved the Boynton Lanes and the event usually starts at 2:00 p.m. with registration starting at 1:00 p.m. Ms. Sherri Claude will be doing a press release on this and will do a flyer. Ms. Sherri Claude asked the Board if she could advertise that the proceeds would benefit the Bob Borovy Award rather than the Advisory Board on Children A Youth. The Board agreed that this was a good idea. MQtion Mr. Miller moved that the proceeds of the Bowling Tournament would be for the Bob Borovy Award. Ms. Miller seconded the motion that carried unanimously. The Board decided that there was time enough to plan the rest of this event at its next meeting. F. Youth Expo (October 30) Vice Chair Morera said this event was in the early planning stages right now. The main thing was to get the word out to the schools so the students could submit their contest entries. Entertainment also has to be scheduled. The theme this year is Bridging the Gap - Youth to Seniors, so the Board is considering involving the seniors somehow so that the event can benefit both Seniors and Youth. G. Guest Speakers Vice Chair Morera stated that no guest speakers were scheduled at present and asked for suggestions. The Board members will think about this. H. Other Ms. Laura Woolzey's mother was in the audience along with Ms. Woolzey, a non-voting student member, and asked if the Youth Expo would be something in which Ms. Woolzey could volunteer to participate. The response was that she certainly could do so. 4 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida May 27, 2004 VIII. Mption New Business A. Recreation & Parks Department Strategic Plan (heard out of order) Elections Mr. Miller moved to defer the Board elections until the next Board meeting. seconded the motion that carried unanimously. Future Meeting Dates: June 24, 2004 July 22, 2004 X. Adjournment Ms. ]ulie Claude Since there was no further business before the Board, the meeting was duly adjourned at 7:30 p.m. Respectfully submitted, Susan Collins Recording Secretary