Agenda 07-08-04COMMUNITY REDEVELOPMENT AGENCY
Workshop Meeting
Thursday, July 8, 2004
6:00 p.m. City Library Program Room
Boynton Beach
II.
III.
Call to Order
Budget Workshop
Adjourn
BEACH
Cornrnunity Redevelopment A~ency
200412005
Budget
with
2004 to 2009 Budget Forecasts
Boynton Beach Community Redevelopment Agency
639 E. Ocean Avenue, Suite 107
Boynton Beach, FL 33435
561-737-3256
City of Boynton Beach
Community Redevelopment Agency
Budget Workshop Projections
05/10/20O4
Please find attached the Staff's proposed CRA Budget for October 1, 2004 to
September 30, 2005. Staff has proposed a five-year budget forecast with income
and expense items as well as programs and projects.
The following notes highlight all major items within the budget in an attempt to
provide insight as to their origination and future destination. All budgeted items
may be considered individually or as a group for discussion.
Staff is projecting a "Current Year Adjusted Rollover Budget" for the balance of
the 2003/2004 budget year of $3,099,507. This Adjusted Budget reflects actual
expenditures and transfer of unpaid 2003/2004 line item amounts to the
2004/2005 Budget. This Adjusted Budget reflects only approved CRA Board
items for roll over. The CRA received an additional $156,447 in TIF revenue for
the 2003/2004 budget year. The trolley pilot program was pushed back to the
2004/2005 budget year. Additionally, Staff had budgeted funds for the Marina
Parking Garage, which have been pushed back to the 2004/2005 budget year.
The CBD Parking Site project will be eliminated and not be moved forward.
REVENUES
TIF Revenue:
The CRA Revenue for this budget is based upon the tax appraiser's
office projected 2003 tax roll values (final values are set in August
of each year and we have had changes as late as November of the
year). The CRA TIF income is derived by two factors; first is the
"New Construction" within the district. This is generated by new
projects receiving Certificate of Occupancy in 2003: The CRA
captures the difference between the 2002 evaluation and the new
2003 appraised value. These increments are generally depicted as
"New Projects."
The second area of TIF revenue is generated from Real Estate
appreciation in the CRA District, which is forecast by the County
Tax Office. These increments are increases over the base values
established at the creation and amendment of the CRA and the
current tax roll value.
Future TIF Projections for 2005 to 2009 are based on new projects
forecasted to come to on the tax rolls and an estimated
appreciation factor by the CRA. Staff is forecasting a more
moderate appreciation rate from the County's rate for the five-year
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forecasts due to concerns about sustaining the current appreciation
increase in the future market place. Staff is recommending a 15%
appreciation rate, which we believe is an accurate number. The
County has a 19.71% increase.
Staff questions the new construction and appreciation of real
property valuation numbers for 2004/2005, which are forecasted by
the tax office. The CRA questioned the first set of new construction
values, which were $65,000,000. Subsequently, this number has
been corrected by the tax office to $6,000,000.
Each taxing entity that contributed to the Boynton Beach CRA is
listed separately. Note that the CRA receives 95% of the increment
taxes from each (See detailed Spread Sheet on page 4 of Excel).
Total County Tax Office Projected TIF Income:
$3,875,415
Total CRA Projected TIF Revenue:
$3,467,422
Recapture of TIF Loan Principle:
The Arches will repay the principle on the proposed Incentive Loan
as it comes due.
Total Recapture of TIF Loan Principle 2004/2005:
$ 0
TIF Loan Interest:
Interest paid by the Arches on the proposed TIF Loan figured at
2%.
Total TIF Loan Interest 2004/2005:
$ 0
Interest Income on Reserves:
Interest the CRA receives from investing reserve funds.
Total Interest Income on Reserves:
$ 23,624
Other Income
Trolley:
Staff has applied for a grant for $120,000 per year for three years
from the Metropolitan Planning Council for the pilot trolley program.
Staff is also budgeting $181,835 in advertising and sponsorships
for the trolleys. Also note that Developer support may be enacted to
fulfill the TCEA study's mass transit element.
2
Grant -Trolley
Advertising/Sponsorship -Trolley
"Congress Avenue Trolley" Revenue Sources
2004-2005 2005-2006
$ 120,000
$ 181,835
2006-2007 2007-2008 2008-2009 Total
Revenue
MOP Grant $ 80,000 $ 80,000 $ 80,000 $ 0 $ 0 $ 240,000
Adve~ising $ 121,835 $ 121,835 $ 121,835 $ 141,832 $ 141,832 $ 649,169
Fares $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Additional Grants $ 0 $ 0 $ 0 $ 60,000 $ 60,000 $ 120,000
Total Revenue $ 201,835 $ 201,835 $ 201,836 $ 201,832 $ 201,832 $ 1,009,169
"Ocean Avenue Trolley"
Revenue Sources
2004-2005 2005-2006 2006-2007
2007-2008 2008-2009 Total
Revenue
MOP Gmnt $ 40,000 $ 40,000 $ 40,000 $ 0 $ 0 $ 120,000
Adve~ising & Sponsom $ 60,000 $ 58,000 $ 50,000 $ 50,000 $ 50,000 $ 268,000
Fares $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Additional Gmnts $ 0 $ 0 $ 14,469 $ 54,571 $ 60,000 $ 129,040
Total Revenue S 100;000 $ 98.000 $ 104:469 $ 104.571 $ 110:000 $ 517:040
System Total $ 301,835 $ 299,835 $ 306,304 $ 306,403 $ 311,832 $ 1,526,209
Total Trolley 2004/2005:
Legal Repayment:
Legal Repayment Agreement
Total Legal Repayment:
Total Other Income:
TOTAL REVENU ES FOR 2004/2005:
$ 301,835
$ 2,769
$ 2,769
$ 304.604
$3,795,651
3
OPERATING EXPENSES
Personnel Costs:
This budget category includes five positions, Executive Director,
Administrative Assistant, Controller, Secretary, and Bookkeeper
scheduled to be added in 2004-2005. The Assistant Director is scheduled
to be hired in September 2007. The attached spreadsheet includes salary,
taxes, worker's compensation, health insurance, life insurance and
retirement for all positions for the years 2004-2009.
Four of these positions are currently budgeted and an advertisement will
be placed for the Bookkeeper position on October 1, 2004.
Current positions have a forecasted 3% inflation adjustment, with the
exception of the Controller who will now oversee additional work and
direct the bookkeeper position. The Controller will have a one-time
increase of $5,000 annually for these additional responsibilities.
Attached is the job description for the Bookkeeper position. This position is
added to shift basic accounting functions from the Controller, so the
Controller can better focus on contract issues and administration, grant
preparation and administration, and Human Resources Administration.
Additionally, due to the new fraud standards, the CRA will be required to
have segregation within the accounting functions, which will require an
additional person.
Due to the fact that Health Insurance rates are different for each individual
employee based on age and sex, Staff has calculated the rate per person
at the highest rate not by the individual in the position at this time. Staff
has calculated a 10% increase per year for 2005-2009.
Workers' Compensation rates are locked at the policy start date for a
period of four years. Staff does not anticipate an increase in rates for
2007-2009 at this time.
Life Insurance is term life insurance, which is locked in for 10 years at the
time the policy is written.
Shod Term and Long Term Disability rates have been calculated with a
10% increase for future years.
Retirement rates are calculated at 5% of gross payroll; however,
retirement has a one year employment requirement for eligibility.
Total Personnel Costs: $ 324,730
The current budget reflects a 3% average annual increase in wages.
4
PERSONNEL
2004-2005
Director
Controller
Adm. Assistant
Bookkeeper
Secretary
Employers Workers S/T SEP
Annual FICA Comp Health Life L/T IRA
Salary 7.50% $ 38.00 Insurance Insurance Disability 5% 04-05
$ 96,305.00 $ 7,222.88 $ 456.00 $ 5,963.00 $ 606.96 $ 881.00 $ 4,815.25 $116,250.09
$ 55,925.00 $ 4,194.38 $ 456.00 $ 5,963.00 $ 170.16 $ 430.00 $ 2,796.25 $ 69,934.79
$ 44,290.00 $ 3,321.75 $ 456.00 $ 5,963.00 $ 83.40 $ 445.00 $ 2,214.50 $ 56,773.65
$ 35,000.00 $ 2,625.00 $ 456.00 $ 5,963.00 $ 170.16 $ 430.00 $ 0 $ 44,644.16
$ 27,045.60 $ 2028.42 $ 456.00 $ 5,963.00 $ 0 $ 282.00 $ 1,352.28 $ 37,127.30
Total
PERSONNEL
2005-2006
Director
Controller
Adm. Assistant
Bookkeeper
Secretary
$ 258,565.60 $ 19,392.42 $ 2,280.00 $ 29,815.00 $ 1,030.68 $ 2,468.00 $ 11,178.28 $ 324,729.98
Employers S/I' SEP
Annual FICA Workers Health Life L/T IRA
Salary 7.50% Comp Insurance Insurance Disability 5% 05-06
$ 99,194.15 $ 7,439.56 $ 456.00 $ 6,559.30 $ 606.96 $ 969.10 $ 4,959.71 $120,184.78
$ 57,602.75 $ 4,320.21 $ 456.00 $ 6,559.30 $ 170.16 $ 473.00 $ 2,880.14 $ 72,461.55
$ 45,618.70 $ 3,421.40 $ 456.00 $ 6,559.30 $ 83.40 $ 489.50 $ 2,280.94 $ 58,909.24
$ 36,050.00 $ 2,703.75 $ 456.00 $ 6,559.30 $ 170.16 $ 473.00 $ 1,802.50 $ 48,214.71
$ 27,856.97 $ 2,089.27 $ 456.00 $ 6,559.30 $ 0 $ 310.20 $ 1,392.85 $ 38,664.59
Total
PERSONNEL
2006-2007
Director
Controller
Adm. Assistant
Bookkeeper
Secretary
$ 266,659.28 $19,974.19 $ 2,280.00 $ 32,796.50 $1,030.68 $ 2,714.80 $13,316.13 $ 338,434.87
Employers S/T SEP
Annual FICA Workers Health Life I_/T iRA
Salary 7.50% Comp Insurance Insurance Disability 5% 06-07
$102,169.97 $ 7,662.75 $ 456.00 $ 7,215.23 $ 606.96 $1,066.01 $ 5,108.50 $124,285.42
$ 59,330.83 $ 4,449.81 $ 456.00 $ 7,215.23 $ 170.16 $ 520.30 $ 2,966.54 $ 75,108.88
$ 46,987.26 $ 3,524.04 $ 456.00 $ 7,215.23 $ 83.40 $ 538.45 $ 2,394.98 $ 61,153.75
$ 37,131.50 $ 2,784.86 $ 456.00 $ 7,215.23 $ 170.16 $ 520.30 $ 1,856.58 $ 50,134.63
$ 28,692.68 $ 2,151.95 $ 456.00 $ 7,215.23 $ 0 $ 341.22 $ 1,434.63 $ 40,291.71
Total
PERSONNEL
2007-2008
Director
Asst. Director
Controller
Adm. Assistant
Bookkeeper
Secretary
$ 274,312.25 $ 20,573.42 $ 2,280.00 $ 36,076.15 $ 1,030.68 $ 2,986.28 $ 13,715.61 $ 350,974.39
Employers srr SEP
Annual FICA Workers Health Life L/T IRA
Salary 7.50% Comp Insurance Insurance Disability 5% 07-08
$105,235.07 $ 7,892.63 $ 456.00 $ 7,936.75 $ 606.96 $1,172.61 $ 5,261.75 $128,561.78
$ 68,000.00 $ 5,100.00 $ 456.00 $ 7,936.75 $ 238.85 $ 572.33 $ 0 $ 62,303.93
$ 61,110.76 $ 4,583.31 $ 456.00 $ 7,936.75 $ 170.16 $ 572.33 $ 3,055.54 $ 77,884.91
$ 48,396.88 $ 3,629.77 $ 456.00 $ 7,936.75 $ 91.47 $ 592.30 $ 2,419.84 $ 63,523.28
$ 38,245.45 $ 2,868.41 $ 456.00 $ 7,936.75 $ 170.16 $ 572.33 $ 1,912.27 $ 52,161.37
$ 29,553.46 $ 2,216.51 $ 456.00 $ 7,936.75 $ 0 $ 375.34 $ 1,477.67 $ 41,015.73
Total
PERSONNEL
2008-2009
Director
Asst. Director
Controller
Adm. Assistant
Bookkeeper
Secretary
$ 350,541.61 $ 26,290.62 $ 2,736.00 $ 47,620.52 $ 1,277.87 $ 3,857.24 $ 14,127.08 $ 446,450.94
Employers S/T SEP
Annual FICA Workers Health Life L/T IRA
Salary 7.50% Comp Insurance Insurance Disability 5% 08-09
$108,392.13 $ 8,129.41 $ 456.00 $ 8,730.43 $ 606.96 $1,289.87 $ 5,419.61 $133,024.40
$ 70,040.00 $ 5,253.00 $ 456.00 $ 8,730.43 $ 238.85 $ 629.56 $ 3,502.00 $ 88,849.84
$ 52,944.08 $ 4,720.81 $ 456.00 $ 8,730.43 $ 170.16 $ 629.56 $ 3,147.20 $ 80,798.24
$ 49,848.79 $ 3,738.66 $ 456.00 $ 8,730.43 $ 91.47 $ 651.52 $ 2,492.44 $ 66,009.58
$ 39,392.81 $ 2,954.46 $ 456.00 $ 8,730.43 $ 170.16 $ 629.56 $ 1,969.64 $ 54,303.06
$ 30,440.06 $ 2,283.00 $ 456.00 $ 8,730.43 $ 0 $ 412.88 $ 1,522.00 $ 43,844.37
Total $ 361,425.79 $ 27,079.34 $ 2,736.00 $ 52,382.57 $1,277.87 $ 4,242.96 $18,052.89 $ 466,829.49
COMMUNITY REDEVELOPMENT AGENCY
CITY OF BOYNTON BEACH, FLORIDA
Classification Description
CLASSIFICATION TITLE: Bookkeeper
Non-Exempt Non-Contract Position
WORK OBJECTIVE
Performs highly complex accounting and technical support work of considerable
variety and complexity requiring accounting and technical skills in business
management and office systems technology. Position is responsible for knowledge
of established procedures, departmental guidelines, legal requirements, and
regulatory standards applicable to the work. Work includes coordination of
accounts payable, payroll, accounts receivable, general ledger, schedules,
calendars, projects and programs of the agency. Work includes handling matters
of a sensitive and/or confidential nature, and requires considerable integration with
outside agencies, administrative officials and the general public.
ESSENTIAL FUNCTIONS
Provided herein is a general description of duties that may be assigned. The
Bookkeeper will report to the Controller. The CRA Executive Director reserves
the right to establish, assign, reassign and redistribute work to meet business
needs. The statements herein do not preclude management from assigning other
duties similar in nature, complexity and responsibility to any position within this
classification.
· Applies principles and standards of professional accounting to the creation,
modification, installation, maintenance and operation of accounting systems as may
be required to assure appropriate records of all financial activities and transactions.
· Performs maintenance of all financial and budgetary records.
· Performs payroll, purchasing, bank reconciliations and inventory functions.
· Assists with preparation of interim financial reports.
· Assists with organizing agency programs, schedules and filing systems.
· Scrutinizes records, transactions, entries and statements for propriety and accuracy.
· Assists with insurance on all properties, personnel and the CRA Board.
· Performs routine keyboard tasks when such are applicable, e.g. data entry, typing
correspondence, updating accounts and records.
· Maintains all accounting databases.
· Performs routine clerical tasks requiring use of standard automated office systems,
e.g. computers, telephones, facsimile machines, photocopiers, calculators and adding
machines.
KNOWLEDGE, SKILLS AND ABILTIES
· Knowledge of professional accounting principles and practices of finance operations.
· Knowledge of modern office practices, procedures and equipment.
· Knowledge of the application of data processing to accounting systems.
· Knowledge of the pervasive influence of law on governmental accounting principles
and practices.
· Ability to make arithmetic computations with speed and accuracy and to perform filing,
posting and other clerical work.
· Ability to operate a personal computer and related software including but not limited to
word processing, spreadsheet and electronic mail.
· Ability to establish and maintain effective working relationships with employees and
the general public, and to deal with public relations problems tactfully and courteously.
MINIMUM PREFERRED QUALIFICATIONS
High School Diploma/GED: vocational training or work experiences demonstrating
ability to perform the essential functions of the work. Applicant must have a
minimum of three years accounting experience; or an equivalent combination of
education, certification, training and/or experience.
The City of Boynton Beach Community Redevelopment Agency (CRA) is an Equal
Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and
the Americans with Disabilities Act, the CRA provides reasonable accommodation to
qualified individuals with disabilities and encourages both prospective and current
employees to discuss potential accommodations with the employer.
I have read and understand this classification description and hereby certify that I
am qualified to perform this job, with or without reasonable accommodation.
Professional Services:
Legal:
The CRA is
budgeting $75,000 for 2004-2005
Legal Services
Legal Service
based upon the average of $6,250 per month.
spending was an average of $5,609 per month for 6 months in
2003-2004. Additionally, Staff is recommending a legal reserve of
$100,000 for special projects.
Total Legal Services: $ 175,000
Lobbyist:
Staff is recommending a joint venture partnership with the City of
Boynton Beach for State and Federal lobbying, which is becoming
increasing important to the CRA and our activities. Additionally, if
we join with the City of Boynton Beach, the CRA gets greater input.
Total Lobbyist Services: $ 60,000
City Staff:
The CRA has retained the services of the City Clerks Office for
recording the minutes. The budget of $7,500 was based upon the
average of $625 per month. The City Staff average for 2003-2004
was $525 per month for 6 months.
Total City Staff: $ 7,500
Contracted Services:
The CRA will retain contracted service for projects specified in the
2003-2004 budget and projected projects for the 5-year budget.
Staff is recommending a project reserve for additional projects the
CRA wishes to take on but is unknown at this time.
The following new projects are projected for the 2004/2005
year:
$ 45,O00
$ 10,245
$ 55,245
Seacrest Corridor Study
Project Reserve TBD
Total New Projects 2004/2005
6
Contracted Services
CRA Projects Current and Proposed
Contract Current Billed to Expected Rolled onto Rolled onto Rolled onto
Contract Date to Bill 03- 04-05 05-06 06-07
04
Design Guidelines $ 75,000 $ 37,500 $ 10,000 $ 27,500 $ 0 $ 0
BBB Phase l $ 36,000 $ 32,400 $ 3,600 $ 0 $ 0 $ 0
BBB Phase II $ 25,000 $ 7,000 $ 18,000 $ 0 $ 0 $ 0
Master Plan $150,000 $ 9,000 $ 16,000 $125,000 $ 0 $ 0
Expenses for RMPK $ 8,686 $ 5,000 $ 5,000 $ 0 $ 0
Angel Pension Group $ 750 $ 563 $ 187 $ 0 $ 0 $ 0
TCEA $104,000 $ 63,200 $ 40,800 $ 0 $ 0 $ 0
Jonathan Ricketts $ 294,840 $ 17,507 $ 60,775 $ 52,255 $ 83,394 $ 80,909
RBC Dain $ 20,000 $ 0 $ 10,000 $ 10,000 $ 0 $ 0
Total $ 665,590 $175,855 $164,362 $ 219,755 $ 83,394 $ 80,909
Current Contracts Rollover
New Contracts 2004-2005
Total Contracted Services
$ 219,755
$ 55,245
$ 275,000
Audit:
The CRA will enter into a contract with an outside CPA firm in 2003
and will carry forward for a period of three years with an extension
of two years available. The base fee is projected at $5,900 for
2003, 2004 and 2005 with an extension for 2006 and 2007. Staff is
also proposing to leave $2,600 in the event that extra services are
needed for year one and two as needed.
Total Audit Services:
$ 8,500
IT Support:
The City's IT Department will provide for support, service and
maintenance for our computer hardware, software and internet as
per the approved 2003 contract. The budget for 2004-2005
contains:
City of Boynton Beach IT support
Carillon Accounting Software
Miscellaneous Needs
$ 13,000
$ 1,500
$ 1,50o
Total IT Support: $
Staff has calculated a 5% increase per year for future budgets.
16..000
Total Professional Services
$ 542,000
7
Office:
Rent:
The CRA is proposing to continue to lease in the existing space for
the 2004-2005 budget year.
Year 1 Rent $1,600.00 x 12 =
$ 19,200
Total Rent $ 19,200
Future Projections - 2005 to 2009
The CRA is proposing leasing or purchasing offices in the 2005-
2006 fiscal year with 3,000 / $24 a sq. ft. of office space year rent.
Year 1 Rent $6,000.00 x 12 =
Year 1 CAM $ 250.00 x 12 =
No increase years 3 through 5
$ 72,000
$ 3,000
$ 75,000
Maintenance and Cleaning:
The category of Maintenance and Cleaning will include cleaning of
the CRA offices, repair and maintenance of the equipment and
offices. The maintenance and cleaning was calculated at:
Cleaning of offices
$165 per month x 12
Repair on Equipment
Printer $400 per quarter
Equipment per year
Repair on Office Space
,980
,600
250
270
Total Maintenance & Cleaning:
$ 4,100
Office Leasehold Improvements:
In the anticipation of the proposed move of the CRA offices in
2005 -2006, Staff is anticipating a minimal cost, which may be
needed for the existing offices to meet the needs of the CRA.
Total Office Leasehold Improvements:
$ 75O
8
Office Moving Expenses:
Staff is proposing to move the office in 2005-2006. Staff is
calculating $2,000 for moving services for the CRA office and
$7,500 to move the IT equipment.
Total Office Moving Expenses 2004/2005: $ 0
Total Office Moving Expenses 2005/2006: $ 9,500
Phone:
Cell phones $111.00 x 12= $ 1,332
T-1 line $241.50 x 12= $ 2,898
Phones $355.84 x 12 = $ 4,270
Total Phone: $ 8,500
5% increase years 2 through 5
Electric:
Year 1 Electric $180.00 x 12 $ 2,160
Total Electric: ~
Total Office: $ 34,710
Equipment Leases:
The CRA is now leasing the copier and the postage machine. The contract
on the copier is a three-year contract and the postage machine is a year-
to-year contract.
Copier $343 per month - three year lease ends 10/05 $ 4,117
Postage $31.95 per month - one year lease $ 383
Total Equipment Leases:
$ 4,500
9
Insurance:
The CRA's General Liability Insurance coverage provides coverage of all
employees. The property insurance covers the contents within the CRA
office. The CRA also carries a Surety Bond and Professional Insurance for
the CRA and employees.
Property/General Liability
Surety Bond
Professional
Total insurance:
Insurance is calculated at 10% increase years two-five.
Travel/Entertainment Expenses:
Promotional/Business Meetings:
$ 2,051
$ 400
$ 4,049
$ 6,500
The CRA attends business meetings with Developers, Community
Groups and Professional Organizations to promote the work of the
CRA and the betterment of the City of Boynton Beach.
Total Promotional/Business Meetings:
CRA Meeting/Events:
$ 4,500
Staff is projecting several CRA Board Workshops and Events
throughout the 2004-2005 year that we will produce or host. These
events include the CRA/City Commission meetings, large project
workshops for multiple developers and CRA Board purchase of a
table for an event.
Total CRA Meetings/Events:
Association Meetings & Seminars:
$ 2,150
It is proposed that the CRA attend the Annual Florida
Redevelopment Association Conference scheduled October 2005
in St. Petersburg, Florida. Staff and Board Members will attend the
conference in order to increase and update their knowledge of
redevelopment and emerging issues and trends in Florida.
The Florida Government Financial Officers Association (FGFOA)
School of Accountancy, which is held in Ponte Vedra Beach 2004
in Fort Lauderdale, and the Annual Meeting held in Hollywood,
Florida May 2005, will be attended by the Controller in order to
10
increase and update her knowledge on Government Finance in
Florida.
Staff is proposing attending 1 National (1 person attending) and 4
Regional (4 people attending) ULI Conferences and one additional
seminar for educational development.
The CRA will be obtaining information on several delivery services
for package of the CRA in order to obtain the best price.
Annual Conference for Florida Redevelopment Association to
be held in St. Petersburg (8 people with 2 cars driving)
Conference Registration ($275)
3 Meals per day ($41)
Mileage (400 x $.31 x 3 cars)
Hotel ($149 x 8 rooms x 3 days)
Total
$ 2,200
$ 328
$ 372
$ 3,576
$ 6,476
1-Urban Land Institute National (1 person)
Conference Registration ($470)
Hotel ($150 x 3 days)
Meals ($41 x 3 days)
Air Fare ($600 x 1)
Miscellaneous
Total
$ 470
$ 450
$ 123
$ 600
$ 602
$ 2,245
4-Urban Land Institute Regional (4 people)
Conference Registration ($190)
Mileage ($150 x $.31 x 2 cars)
Meals ($41 x 4 people x 4 days)
Total
$
$
$
$
76O
86
656
1,5O2
FGFOA - Annual Conference (1 person)
Registration
Meals ($41 x 5)
Miles (100 x $.31 x 5 days)
Total
$ 260
$ 185
$ 155
$ 6oo
Staff is allotting $399.00 for Association meetings, which would be
Chamber of Commerce luncheons and FGFOA luncheons.
Total Association Meetings & Seminars:
$ 11,222
11
Mileage & Delivery Services:
Mileage & delivery services include Federal Express, UPS and the
US Post Office for package to and from the CRA. The average for
the first six months was $90 per month.
Total Mileage & Delivery Services:
Car Allowance Director:
$ 1,08O
Total Car Allowance Director: $ 3.708
Total Travel/Entertainment Expenses: $ 22,600
Office Equipment & Supplies
Office Expenses:
The CRA Board supplies, office drinks, paper products and
cleaning supplies are accounted for under Office Expense. The
average office expense is $120 per month for 2003-2004.
Total Office Expenses: $ 1,500
Office Supplies:
The CRA office supplies are pens, paper, disk, ink and general
office products. The average office expense is $825 per month for
2003-2004.
Total Office Supplies:
$ 9,500
Office Equipment/Furniture:
The CRA will need a computer, an additional accounting software
license and desk setup for the Bookkeeper. Additionally, Staff is
recommending the purchase of a new printer to print checks and
laptop computer, which will be used when Staff is traveling for CRA
business or training.
Computer-CPU, Monitor & Key Board
Accounting Software License
Office Furniture & Upgrade
Color Laser Printer
Printer-Checks
$ 1,100
$ 1,000
$ 2,500
$ 3,000
$ 500
12
The Director is allotted a car allowance of $3,708 per year. We are
factoring in a 3% increase for inflation.
Laptop $ 1,900
Total Office Equipment/Furniture:
$ 10.000
Total Office Equipment/Supplies
$ 21,000
License, Books, Publication:
Licenses, Fees, Permits:
The CRA will incur expenses for licenses, fees or permits which are
not project related.
Total Licenses, Fees, Permits:
$ 1,250
Memberships & Publications:
The CRA also uses several publications in general every day
operations, for grant sources, business incubator ideas and trends
for redevelopment within CRA Areas.
Membership/Subscriptions:
Chamber of Commerce
FRA
ULI
Chronicle of Philanthropy
Palm Beach Post
Sun Sentinel
PB Convention & Visitors Bureau
FGFOA
GFOA
The Florida Business Journal
Downtown Idea Exchange
Downtown Promotion Reporter
HR Specialist
International Downtown Association
225
595
475
70
133
168
750
35
17o
96
185
185
97
800
Total Membership/Subscriptions:
$ 3,984
Books & Publications:
Reference Books, Information Sources, etc.
$ 1,000
Total Books & Publications:
$ 1..000
Total Licenses, Books, Publication:
$ 6,234
13
Advertising - Public & Legal Notices:
During the year, the CRA will need to advertise and place public and legal
notices, which are not project related, for the general needs such as
workshops, ordinances, etc. $1,500 has been proposed for 2004-2005.
Total Advertising
Career Development:
$ 1,500
The CRA is proposing $3,000 for career development of the CRA Staff.
FRA - CRA Certification Program (3 people x 3 classes)
Registration ($85)
Meals ($41 x 3 people x 3 classes)
Mileage (80 x $.31 x 3 days)
Total
FGFOA - School of Government Accounting (1 person)
Registration
Meals ($41 x 5)
Miles (100 X $.31 x 5 days)
Total
Reserve To Be Announced
Total Career Development:
Office Printing:
Office Printing Expense:
$ 765
$ 369
$ 74
$ 1,208
190
205
155
55o
$ 1,242
$ 3,000
CRA Office Printing includes envelopes, letterhead, business cards,
printing for reproductions of maps, prints, large scale scanning,
pictures of larger sizes or JPEGS format for the project books and
CRA projects for a total of $2,500.
Total Office Printing Expense:
$ 2,500
Newsletter - Quarterly:
Staff is proposing a quarterly newsletter, which will be produced by
third party with printing and distribution in-house.
Printing In-kind Sponsorship
Layout In-kind Sponsorship
Mailing In-kind Sponsorship
14
Labeling
Miscellaneous - $625 per quarter
Total Newsletter:
Printing- Annual Reports, Brochures:
In-kind Sponsorship
$ 2,500
$ 2,500
Staff is proposing the development of a set of brochures explaining
CRA services, information on the redevelopment within the CRA
area and an annual report for the public. These publications will be
developed and printed by an outside source for a total of $15,000.
Total Printing:
Total Office Printing:
Debt Service:
$ 15,000
$ 20,000
The CRA has a loan with Bank of America. The starting balance as of
October 1,2004 is $2,616,351.08 at a 6.56% interest rate.
Total Debt Service:
TOTAL OPERATING EXPENSES:
$1,287,632
15
PROGRAMS
Website Expansion:
The CRA started the website in 2002-2003 with the basic designs and
some features. The website was completely developed in 2003-2004. The
CRA is proposing to expand our website to include graphics on projects
and links to project sites, links to the City of Boynton Beach and other
advanced features in 2004-2005. Staff has budgeted a cost of $15,000 to
maintain the site.
Total Web Site Expansion:
$ 15,000
Police:
Staff initialed a pilot program, the CRA police program, which was on
contact for the fiscal year 2003-2004. Future year's contracts are not
automatically approved or extended.
Heart of Boynton:
The CRA and Boynton Beach Police Department entered into a
pilot program for special police within the "Heart of Boynton" and
the "Central Business District" boundaries.
Zone three is that area within the CRA bounded by the C-16 canal
on the north, Boynton Beach Blvd. on the south, 1-95 on the west
and the Intercoastal Waterway on the east. This is an area that for
many years experienced a high volume of police activity and calls
for service. The CRA Board will receive a full report from the
Boynton Beach Police Department on the progress of the CRA
Special Police. The budget for two officers and related costs is
$175,0O0.
Central Business District:
Due to the influx of visitors as well as the new construction within
the downtown and Marina redevelopment area, the CRA Board
approved a contract between the CRA and the City of Boynton
Beach for special police. The CRA Board will receive a full report
from the Boynton Beach Police Department on the progress of the
CRA Special Police. The budget for two officers and related costs is
$175,0O0.
Note that the first expenditures for the program in 2003/2004 had a
large share of the funding for equipment. 2004/2005 can see
16
additional officer time or number for the same funding amount due
to a lesser amount of funding being expanded for equipment.
Total Police Program:
$ 350,000
Transportation/Trolley:
Staff is proposing this as a pilot program, which is on contract and can be
modified and / or cancelled at any given time. Future years' contracts are
not automatically approved or extended. The CRA is proposing a trolley
system to help move people around the Central Business District to avoid
the congestion within high-density areas and to transport workers from the
Heart of Boynton to jobs located on Congress Avenue as well as other
areas of Boynton Beach. We are proposing to contract for services of
system operation.
The proposed shuttles, of which there are three trolleys for two routes, will
provide transportation 5 days a week with traditional quality vehicles, a
high caliber staff and a strong management team. Staff is proposing two
routes; the Ocean Avenue Trolley and the Congress Avenue Trolley.
The Ocean Avenue Trolley is a local circulator which will transport people
to parking areas at City Hall and the Civic Center, thereby relieving traffic
congestion and parking issues. The Trolley route is proposed as a 15
minute loop from the Marina to the Civic Center and City Hall and back.
The trolley would run Thursday through Sunday. All vehicles are the
correct passenger size to move substantial number of passengers but is
nimble enough to maneuver around downtown. The contractor will be
required to be fully licensed and insured.
The Congress Avenue Trolley is a local circulator which will transport
workers from the Heart of Boynton and downtown Boynton Beach to Tri-
Rail and employers located on Congress Avenue. The Trolley route
proposed would circulate through the Heart of Boynton up to Gateway
past the retirement villages of Royal on the Green and Village Royal over
to the Tri-Rail Station and on to the Boynton Beach Mall and businesses
on Congress Avenue. These vehicles are enclosed verses open style of
trolley used in the Ocean Avenue Trolley. The trolley will be able to move
a substantial number of passengers but will be nimble enough to
maneuver around downtown. The Contractor will be required to be fully
licensed and insured.
The proposed trolley budget for 2004-2005 is $471,966, which includes
$170,131 CRA contribution, 120,000 Metropolitan Planning Organization
(MPO) Grants, and $181,835 advertising and sponsorships. Staff has
applied for a three year grant of $120,000 per year for three trolleys
with the MPO, which will meet on July 28, 2004 to approve the grant
17
recipients and award contracts. Staff will also bring forward an
advertising and sponsorship plan to help with trolley funding.
Exact scheduling will be developed with the area businesses and parking
needs assessment.
"Congress Avenue Trolley"
Expenses
Variable Cost
Driver
Cleaning
Fuel
Maintenance
2004-2005
$ 72,800
$ 1,000
$ 23,40O
$ 25,935
2006-2006 2006-2087 2007-2008 2086-2009 Total
$ 72,800 $ 72,800 $ 72,800 $ 72,800 $ 364,000
$ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000
$ 23,400 $ 23,400 $ 23,400 $ 23,400 $ 117,000
$ 25,935 $ 25,932 $ 25,932 $ 25,932 $ 129,666
Total Variable Cost
Fixed Cost
Signs
Shelters & Benches
Trolley
Insurance
Storage
Administration
Management
123,135
5,000
0
96,000
21,600
3,600
500
72,000
$ 123,135 $ 123,132 $ 123,132 $ 123,132
$ 1,000 $ 1,000 $ 1,000 $ 1,000
$ 0 $ 0 $ 0 $ 5,OOO
$ 96,000 $ 96,000 $ 96,000 $ 96,000
$ 21,600 $ 21,600 $ 21,600 $ 21,600
$ 3,600 $ 3,600 $ 3,600 $ 3,6O0
$ 500 $ 50O $ 50O $ 5OO
$ 72,000 $ 72,000 $ 72,000 $ 72,000
$ 615,666
$ 9,000
$ 5,000
$ 480,000
$ 108,000
$ 18,000
$ 2,500
$ 360,000
Total Fixed Cost $ 193,700 $ 193,700 $ 193,700 $ 193,700 $ 193,700 $ 968,500
Total Cost Congress $ 316,835 $ 316,835 $ 316,832 $ 316,832 $ 316,832 $ 1,584,166
"Ocean Avenue Trolley"
Expenses
Variable Cost 2004-2005
Driver $ 38,223
Cleaning $ 3,380
Fuel $ 12,285
Maintenance $ 3,443
2005-2006 2006-2007 2007-2008 2008-2009 Total
$ 40,131 $ 42,151 $ 44,253 $ 46,465 $ 211,223
$ 4,096 $ 3,380 $ 3,380 $ 3,380 $ 17,616
$ 12,285 $ 12,984 $ 12,285 $ 12,285 $ 62,124
$ 3,413 $ 3,413 $ 4,010 $ 3,798 $ 18,077
Total Variable Cost
Fixed Cost
Signs
Shelter & Benches
Trolley
Insurance
Storage
Management
57,331 $ 59,925 $ 61,928 $ 63,928 $ 65,928 $ 309,040
5,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 9,0OO
$ $ $ $ 5,000 $ 5,0OO
47,775 $ 47,775 $ 47,775 $ 47,775 $ 47,775 $ 238,875
10,800 $ 10,800 $ 10,800 $ 10,800 $ 10,800 $ 54,000
3,0OO $ 3,000 $ 3,000 $ 3,000 $ 3,00O $ 15,000
31,259 $ 28,665 $ 28,665 $ 28,665 $ 28,665 $ 145,919
Total Fixed Cost
Total Cost Ocean
System Total
97,834
155.165
$ 91,240 $ 91,240
$ 151.16~5 $ 153.168
468:000
$ 91,240 $ 96,240
$ 155:168 ~
470.000 ..S.~4Z2,J2~ $ 479.000
$ 467,794
$ 776?34
18
PROGRAMS
Website Expansion:
The CRA started the website in 2002-2003 with the basic designs and
some features. The website was completely developed in 2003-2004. The
CRA is proposing to expand our website to include graphics on projects
and links to project sites, links to the City of Boynton Beach and other
advanced features in 2004-2005. Staff has budgeted a cost of $15,000 to
maintain the site.
Total Web Site Expansion:
$ 15,000
Police:
Staff initialed a pilot program, the CRA police program, which was on
contact for the fiscal year 2003-2004. Future year's contracts are not
automatically approved or extended.
Heart of Boynton:
The CRA and Boynton Beach Police Department entered into a
pilot program for special police within the "Heart of Boynton" and
the "Central Business District" boundaries.
Zone three is that area within the CRA bounded by the C-16 canal
on the north, Boynton Beach Blvd. on the south, 1-95 on the west
and the Intercoastal Waterway on the east. This is an area that for
many years experienced a high volume of police activity and calls
for service. The CRA Board will receive a full report from the
Boynton Beach Police Department on the progress of the CRA
Special Police. The budget for two officers and related costs is
$175,000.
Central Business District:
Due to the influx of visitors as well as the new construction within
the downtown and Marina redevelopment area, the CRA Board
approved a contract between the CRA and the City of Boynton
Beach for special police. The CRA Board will receive a full report
from the Boynton Beach Police Department on the progress of the
CRA Special Police. The budget for two officers and related costs is
$175,000.
Note that the first expenditures for the program in 2003/2004 had a
large share of the funding for equipment. 2004/2005 can see
16
additional officer time or number for the same funding amount due
to a lesser amount of funding being expanded for equipment.
Total Police Program:
$ 350,000
Transportation/Trolley:
Staff is proposing this as a pilot program, which is on contract and can be
modified and / or cancelled at any given time. Future years' contracts are
not automatically approved or extended. The CRA is proposing a trolley
system to help move people around the Central Business District to avoid
the congestion within high-density areas and to transport workers from the
Heart of Boynton to jobs located on Congress Avenue as well as other
areas of Boynton Beach. We are proposing to contract for services of
system operation.
The proposed shuttles, of which there are three trolleys for two routes, will
provide transportation 5 days a week with traditional quality vehicles, a
high caliber staff and a strong management team. Staff is proposing two
routes; the Ocean Avenue Trolley and the Congress Avenue Trolley.
The Ocean Avenue Trolley is a local circulator which will transport people
to parking areas at City Hall and the Civic Center, thereby relieving traffic
congestion and parking issues. The Trolley route is proposed as a 15
minute loop from the Marina to the Civic Center and City Hall and back.
The trolley would run Thursday through Sunday. All vehicles are the
correct passenger size to move substantial number of passengers but is
nimble enough to maneuver around downtown. The contractor will be
required to be fully licensed and insured.
The Congress Avenue Trolley is a local circulator which will transport
workers from the Heart of Boynton and downtown Boynton Beach to Tri-
Rail and employers located on Congress Avenue. The Trolley route
proposed would circulate through the Heart of Boynton up to Gateway
past the retirement villages of Royal on the Green and Village Royal over
to the Tri-Rail Station and on to the Boynton Beach Mall and businesses
on Congress Avenue. These vehicles are enclosed verses open style of
trolley used in the Ocean Avenue Trolley. The trolley will be able to move
a substantial number of passengers but will be nimble enough to
maneuver around downtown. The Contractor will be required to be fully
licensed and insured.
The proposed trolley budget for 2004-2005 is $471,966, which includes
$170,131 CRA contribution, 120,000 Metropolitan Planning Organization
(MPO) Grants, and $181,835 advertising and sponsorships. Staff has
applied for a three year grant of $120,000 per year for three trolleys
with the MPO, which will meet on July 28, 2004 to approve the grant
17
recipients and award contracts. Staff will also bring forward an
advertising and sponsorship plan to help with trolley funding.
Exact scheduling will be developed with the area businesses and parking
needs assessment.
"Congress Avenue Trolley"
Expenses
Variable Cost
Driver
Cleaning
Fuel
Maintenance
2004-2005
$ 72,8OO
$ 1,000
$ 23,4OO
$ 25,935
2005-2006 2006-2007 2007-2008 2008-2009 Total
$ 72,800 $ 72,800 $ 72,800 $ 72,800 $ 364,000
$ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000
$ 23,400 $ 23,400 $ 23,400 $ 23,400 $ 117,000
$ 25,935 $ 25,932 $ 25,932 $ 25,932 $ 129,666
Total Variable Cost
Fixed Cost Signs
Shelters & Benches
Trolley
Insurance
Storage
Administration
Management
123,135
5,000
0
96,000
21,600
3,600
500
72,000
$ 123,135 $ 123,132 $ 123,132 $ 123,132
$ 1,000 $ 1,000 $ 1,000 $ 1,000
$ 0 $ 0 $ 0 $ 5,000
$ 96,000 $ 96,000 $ 96,000 $ 96,000
$ 21,600 $ 21,600 $ 21,600 $ 21,600
$ 3,600 $ 3,600 $ 3,600 $ 3,600
$ 500 $ 500 $ 500 $ 500
$ 72,000 $ 72,000 $ 72,000 $ 72,000
$ 615,666
$ 9,000
$ 5,000
$ 480,000
$ 108,000
$ 18,000
$ 2,500
$ 360,000
Total Fixed Cost $ 193,700 $ 193,700 $ 193,700 $ 193,700 $ 193,700 $ 968,500
Total Cost Congress $ 316,835 $ 316,835 $ 316,832 $ 316,832 $ 316,832 $ 1,584,166
"Ocean Avenue Trolley"
Expenses
Variable Cost 2004-2005
Driver $ 38,223
Cleaning $ 3,380
Fuel $ 12,285
Maintenance $ 3,443
2005-2006 2006-2007 2007-2008 2006-2009 Total
$ 40,131 $ 42,151 $ 44,253 $ 46,465 $ 211,223
$ 4,096 $ 3,380 $ 3,380 $ 3,380 $ 17,616
$ 12,285 $ 12,984 $ 12,285 $ 12,285 $ 62,124
$ 3,413 $ 3,413 $ 4,010 $ 3,798 $ 18,077
Total Variable Cost
Fixed Cost
Signs
Shelter & Benches
Trolley
Insurance
Storage
Management
57,331
5,000
47,775
10,800
3,000
31,259
$ 59,925 $ 61,928 $ 63,928 $ 65,928 $ 309,040
$ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 9,000
$ $ $ $ 5,000 $ 5,000
$ 47,775 $ 47,775 $ 47,775 $ 47,775 $ 238,875
$ 10,800 $ 10,800 $ 10,800 $ 10,800 $ 54,000
$ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 15,000
$ 28,665 $ 28,665 $ 28,665 $ 28,665 $ 145,919
Total Fixed Cost
Total Cost Ocean
System Total
97,834
155.165
$ 91,240 $ 91,240 $ 91,240
$ 151;165 $ 153:168 $ 155:168
468.000 $ 470:000
96,240 $ 467,794
162.168 S 776;834
$ 47gr000 ~ 2.361.00~0
18
If a grant is not secured, Staff recommends the "Ocean Avenue"
Trolley route at a cost of $150,000 be undertaken by the CRA. Some
costs could be recaptured by advertising end developer fees.
Total Trolley Program without Grants
$ 150,000
Total Trolley Programs with Grants:
$ 472,000
Festivals & Events:
The CRA is proposing three events, which include Winter Carnival,
Heritage Festival and a monthly Movie Event. The CRA will seek new
partnerships with the local business non-profits associations and arts
community, while retaining the old partnership with the Chamber of
Commerce, BODA and the City of Boynton Beach, in order to build
successful self-sufficient events.
While past events continue to grow, the single most effective element to
significantly expand event potential is to enrich the quality of the
entertainment. Staff is committed to the development of sponsorship
relationships for additional funding for national performance acts for
Heritage Festival and Winter Carnival. Additionally, the quality of
entertainment has been proven to be a direct driving force to the number
of people who attend events. An increase in funding for better
entertainment will increase the attendance which will result in a stronger
possibility for a revenue stream. That revenue stream could be a small
gate fee, which will assist in attaining the ultimate goal of the CRA which is
to assist our partners to develop financially independent events. Finally,
staff is proposing additional funding, which will be used towards the goal
of improving the quality of entertainment for the events. The current
budget per event has been $7,500. Staff is recommending $12,000 x 3 =
$36,000 for three events.
Heritage Fest continued CRA support will result in bringing people
to the redevelopment area, and improving and managing
perception of the area. As with all events within the CRA
boundaries, they strive to attract economic re-investment. In order
to achieve this goal, events are placed in the heart of the CRA
activity area, for example, the MLK area. One of many by products
is the involvement of the young people in the neighborhood. The
CRA funding and staff support was instrumental in achieving a
recent milestone. Continued CRA support will be necessary for the
event to continue to make positive strides. Support in the Heart of
Boynton will assist in rebuilding the reputation of the area and shed
a more positive light. Continuous events in the area will not only aid
in economically rebuilding the area but help to put in perspective
the perceptions about the area.
19
HeritageFest 2005 Caribbean Night
Entertainment $
(Jamaican, Haitian, Spanish, Trinidad and Tobago)
DJ/MC $
Hospitality VIP Tent $
Airline Tickets $
Light & Sound $
Port-O-Lets $
Limousine $
8,000
3OO
850
75O
85O
25O
50O
Total $ 12,000
The Boynton Beach Multi-Cultural Winter Carnival in past years
has been a partnership between the CRA and Boynton Ocean
District Association. This holiday themed carnival celebrates the
diversity in culture that exists in Boynton Beach and the
neighboring cities. The elements of the event, specifically the
International Market Place, Talent Show Case and the Snow
Volleyball Tournament, have been designed to appeal to families
who celebrate Kwanzaa, Christmas and Hanukkah and increase
attendance by attracting families and friends to support the
competitors. Goals of the CRA are: retention of people downtown,
business development and potential fundraising. Improvements
for 2005 are to place significant emphasis on attaining national
entertainment, reduce disconnect between the carnival rides and
the rest of the event site and increase revenues corporate
sponsorship and increase attendance and vendor participation.
Boynton Beach Multi-Cultural Winter Carnival
Kwanzaa / Hanukkah Booths $ 200
Ice Skating Rink $ 924
Snow Ice Machine $ 620
Kids Zone $ 875
Radio $ 900
MC $ 250
Production Sound $ 1,350
Port-O-lets $ 349
Photography $ 74
Trophies $ 86
Art Supplies $ 40
Entertainment $ 5, 000
T-Shirts $ 232
Refreshments for the Bands $ 100
Adopt a Family $ 1,000
Total $ 12,000
20
"Movies on the Avenue" is proposed to be a monthly event. The
event would take place the second Friday of each month on the
five hundred block of Ocean Avenue. Bob Katz, the owner of the
lot located at 502 East Ocean Avenue, has not only granted the use
of the property for the endeavor but will be addressing some
elements that will make the site more conducive to the proposed
use. Those elements include painting the western external wall of
the building on 506 east ocean avenue for the projection of the
movies and grading of the adjoining lot and finishing with mulch.
The event will be free to the public however paid elements will
include: Chair rental, food and beverages (to be provided by
vendors). The event will adopt a 50's /60's theme and invited
participants will include local car and bike clubs. Movies will be
thematic "Beach Blanket," "Elvis," "Greece," "Rebel without a
Cause," etc. "Movies on the Avenue" is proposed to be a
partnership among the City, the CRA and Bob Katz Properties and
each partner will provide specific elements. The event was
designed as replacements for the annual event know as "Wheels
Weekend". For a variety of reasons the Chamber of Commerce has
terminated their annual car show typically held on day two of the
weekend's activities. Consequently, Saturday's events had to be
redesigned. It was determined that keeping the theme would be
advantageous because the '¥Vheels Weekend" event had
developed a significant following which we hope will continue to
support the new event. The proposed plan calls for seven smaller
events on a monthly basis. The goal of the event is to increase
economic impact in the downtown on a more consistent basis and
give residents and visitors more opportunities to visit and
patronize the businesses in the downtown area.
When:
Location:
2nd Friday of Each Month (October,
November, December, January,
February, March, April)
502 E Ocean Ave.
Proposed Start Date: October, 2004
Movie Equipment:
Contacted Southern Audio Visual
License:
Contacted Criterion Pictures USA and
Swank Motion Pictures, Inc.
21
Proposed Monthly Budget:
LCD Projector, Sound System, Engineer
Movies/Licensing
3 Port-O-Let
Entertainment/Music/Band
Promotions/Mailings
City Generator/Staff ($32.50 per hour)
$ 1,165
$ 350
$ 225
$ 5oo
$ lOO
$. 200
Total $ 2,540
Annual (Required sponsorship required)
$ 17,780
Alternate Proposed Budget
LCD Projector donated or sponsored
Sound System, Engineer $ 265
Movies/Licensing $ 350
3 Port-O-Let $ 225
Entertainment/Music/Band $ 500
Promotions/Mailings $ 100
City Generator/Staff ($32.50 per hour) $ 200
Total $ 1,360
Annual $ 9,520
Potential Revenue Sources: Vendors, chair rental, corporate
sponsorship
Partners Contributions:
CRA:
City:
Promotions, Movies, Licensing, Technical Support,
Equipment, Port O Lets, and Police Officers
Barricades, Caution Cones, Proportional
Opportunities, Trash Receptacles, Generator/staff
Bob Katz Properties: Site
Current Competing Events:
st rd
Lake Worth 1 and 3 Fridays Customs: Hot Rods, Abacoa 1
Saturday, Delray Old School Square Movie night flicks 10/29,
11/26,12/17 1/28 2/25, 3/25 4/29
Ocean Front Concert Series: 3rd Friday of each month
Festivals/Events (3@ $12,000)
$ 36,000
22
State-of-the-CRA & Recognition Event - Attendance Projected
2O0
Staff is proposing the creation of an annual event "State-of-the-
CRA" & Recognition Program for the 2004-2005 budget year. This
program would update the public on the development, programs
and projects of the CRA as well as recognition for a job well done in
the following categories; Facade Improvement Project, Best New
Project, Business of the Year, Sponsor of the Year, Non-Profit
group of the Year, Volunteer of the Year, Board Member Service
Award.
Revenue
Ticket sales (150 @ $45)
Total Revenue
$ 6,750
Expenses
Entertainment
Speaker
Catering ($25.00 per person)
Promotions, invitations, etc
Award Plaques (9 @ $50)
Mailings
Total Expenses
Total "State of the CRA"(Net)
$ 500
$ 3,000
$ 5,000
$ 500
$ 500
$ 100
$ 97600
$ 2,850
Festival/Event Support Programs
Festival Administration and Event Manuals
After each event, an event manual is produced. The
manuals are road maps that detail the logistics of each event
along with sample documents and tools used in the design
and implementation phases. The manuals are made
available to anyone interested in viewing the information.
These manuals serve a dual purpose: first, as a road map
for the event, they enable planning for future years to be less
difficult and cumbersome and second, they can be used by
other organizations as a guide for designing successful
events.
Folders (6 @ $5.00)
Tabs (6 @ $7.00)
Miscellaneous
Total
$ 30
$ 42
$ 1,428
$ 1,500
23
Sponsorship Development Program
The Sponsorship Development Program is proposed to be a
systemic approach to increasing sponsorship participation or
the budgeted CRA events. Currently, our sponsors are
committing to events on a per event basis. The program will
bundle all of the events and aim to get multiple year
commitments. The program will be implemented in the
following phases: Creation of a marketing piece targeted to
getting new corporate sponsors, contact existing sponsors
and attempt to increase their level of participation and
recognition for participation at the Annual "State-of the
CRA"/Recognition Event.
Promotions (Brochures Paper 5 packs)
Mailings (5 mailings of 50 @.37)
Miscellaneous
Total
$ 35
$ 93
$ 372
$ 500
Volunteer Development Program
Boynton Beach is a city that is currently in an infancy stage
as it relates to events. While historically there have been
events, they have been sporadic and their growth has been
impeded by many economical and social factors. As a
result, a base of volunteers has not been established and
more significantly not maintained. The existing groups of
volunteers are dedicated however; they are weary because
of the quantity of time they donate and the small size of the
group.
The Volunteer Development Program is proposed as a
conscious choice to develop, maintain and educate a select
group of citizens to become volunteers. The program will
have three phases: Identification of current sources for
volunteers, design and implementation of a marketing plan
and design and implementation of an interaction schedule.
The program will focus on creating a group large enough in
size to manage the current budgeted events and festivals
identified in the CRA's Events Strategic Plan. The program
will focus on continuous communication with citizens before,
during and after each event. In addition, the program will
create vehicles for the volunteers to provide feedback and
suggestions to event organizers. Contributions will be
24
recognized at each event wrap-up but also at the Annual
"State-of-the-CRA"/Recognition Event.
Promotions Brochures (Paper 5 packs) $ 35
Mailings (5 mailings of 50 @ .37) $ 186
Wrap-up Events (5 events @ $200) $ 1,029
Total $ 1,250
Total Festival/Event Support Programs
3:250
Total Festivals/Events:
$ 42,100
Business Programs:
The Business Genesis
activities and funding
Development Fair.
Program was approved on March 9,
for 2004/2005 will be for Phases III
2004. Program
and V plus a
Business Genesis Program Budget:
Development Fair
Phase II
Phase III Misc. expenses
Phase IV (14 Monthly Meetings $150)
Phase V (Miscellaneous expenses)
Graduation Event
Office Expenses, Miscellaneous, Postage
$ 1,25O
$ 300
$ 200
$ 2,100
$ 500
$ 1,500
$ 1,000
Total Business Programs
$ 6,850
Holiday & Events Street Decor:
The CRA has several banner areas on main streets in the CRA area. Staff is
recommending $10,000 for Holiday Decorations in cooperation with the City of
Boynton Beach and $5,000 for event banners.
Total Holiday & Events Street:
$ 15,000
Marketing/Promotions:
Public Relations
Photo Display Boards (2 per event)
Appreciation Certificates (20 per event)
Promotions (Paper 5 packs)
Mailings (5 mailings of 50 @.37)
Holiday Mailings (post cards)
Promotional Materials
Framing (5 @ $45)
Total
300
95
35
95
60
,000
225
$ 1,825
25
Neighborhood Groups and Associations
(BODA, Chamber, City Events/Activities Expand Public Access to CRA
Meetings, Info and Resources)
Mailings (5 mailings of 135 @ $.37) $ 250
Total $ 250
Total Marketing/Promotions:
$ 2,075
Fagade Grants:
The CRA's $56,628 for the Fa(~ade Matching Grant program has
encouraged $169,775 in Private Sector investment in 2003-2004. The
enhancement of existing commercial buildings ensures a complete unified
look in the City of Boynton Beach. In 2002-03, we had three grant
recipients and in 2003-04, we almost doubled that to five recipients. Staff
is projecting a 60% increase in 2004-05 for a total of six recipients @
$15,000 each for a total of $90,000 and $10,000 for the Community Youth
Grant program, which is new.
New Grants $ 100,000
Roll Over Grants $ 75.000
Total Fa[=ade Grants
$ 175,000
Economic Business Grant Match:
The CRA has assumed the County's Development Regions Grant
Program for the Boynton Beach CRA Area. This is a matching grant
program for business development and job creation in conjunction with the
Palm Beach County Economic Development Department. Generally, the
match is 1/3 Applicant, 1/3 CRA and 1/3 County. The CRA has set aside
funding in the Economic Business Grant Match.
In 2002/2003, we had two recipients. The CRA has continued this
program in 2003/04 to help local businesses compete in the changing
redevelopment environment. Delray Boynton Academy received a grant
for $50,000, which was matched by the County and added $805,502 into
the economy with 10 new jobs created.
Based upon one recipient from 2003/04, Staff is forecasting two recipients
for the 2004/05 year with a grant for $100,000.
New Grants $ 100,000
Roll Over Grants $ 85,000
Total Economic Business Grants
$ 185,000
26
Direct Incentives:
The Direct Incentive Program is the CRA's primary development incentive
program that is in support of the best of the best projects.
Direct Incentives are generally paid after the project has appeared on the
tax assessor's tax rolls. The budget line item projection reflects the
maximum potential incentive per project; therefore, incentive cost may be
less if scoring does not meet full impacts.
Total Direct Incentives:
$ 0
Direct Incentives Loan (Arches):
The Direct Incentive Loan program is a request for upfront loading on the
Direct Incentive request. This one time loan received approval by the CRA
Board in November 2003.
Total Direct Incentives Loan (Arches):
$ 0
TOTAL PROGRAM:
$1,263,025
27
PROJECTS
CRA Office:
Staff is recommending a down payment of $300,000 for the purchase of a
building or land.
Total CRA Offices:
$ 300,000
BBB/RiverwalldPromenade Project:
Construction started in 2004 on the construction of the Boynton Beach
Blvd Extension, Promenade/Riverwalk Design Build Project. Burkhardt
Construction has presented the cost of $19,345,207 and completion date
of April 2007 for the completion of the project. Staff has broken the cost of
each phase into fiscal years and the costs for 2004-2005 are as follows:
Boynton Beach Blvd. Extension
Riverwalk
Promenade
$ 2,552,872
$ 244,736
$ 1,557,215
Total Cost for 2004-2005 years:
$ 4,354,823
Staff has broken the project into cost per each phase of the project as
follows:
Boynton Beach Blvd. Extension
Riverwalk
Promenade
$ 7,187,580
$ 8,486,269
$ 4,012,589
Total BBB/Riverwalk/Promenade Project
$19,686,438
BBB Land Payment:
The CRA is projected to contribute an additional $1,000,000 for the Hall
Property.
Total BBB Land Payment:
$ 1,000,000
HOB Commercial Land Acquisition:
The CRA will assemble projects in Phase I for redevelopment in the Heart
of Boynton area.
Total HOB Commercial Land Acquisition:
$ 2,000,000
28
Way-Finding Signage:
The first round of signs for the local Business Districts, City Attractions
and Facilities, Public Parking and Transportation linkage points was
completed in 2003-2004. Proposed is a second round of signs in our Way-
Finding Sign program.
Total Way-Finding Signage:
Marina Parking Garage:
$ 50,000
The CRA Board approved the proposed garage to provide 70 spaces for
both general public in the Marina District. The project will be completed in
20O5-2006.
Total Marina Parking Garage:
Town Square Project Development:
$ 750,000
The funding is in partnership with the City of Boynton Beach to implement
a Town Square development Program.
Total Town Square Project development:
Savage Creatures Museum:
$ 50,000
This funding is to begin the next step towards potential establishment of
the Savage Creature Museum concept in Boynton.
Total Savage Creatures Museum:
$ 175,000
Miscellaneous Projects:
This category shall be for any special projects that may occur, which
need to be completed by the CRA.
Total Miscellaneous Projects:
$ 45,000
NOTE: Savage Creatures, Old High School Renovation and Town Square
may emerge as requiring CRA Fund Underwriting as seed or grant
matching funding. These opportunities would be addressed as they occur
on a case by case basis. Several options and sources for funding would be
available for CRA participation, if approved by the Board.
TOTAL PROJECTS:
$8,424,823
29
City of Boynton Beach
Community Redevelopment Agency
Forecast for Expenditures Ending
September 30, 2004
Please find attached the projected final budget of the CRA Budget for September
30, 2004.
The following notes highlight all major items within the budget in an attempt to
provide insight as to our projected expenses and income through the end of
September in order to finish out the 2003-2004 year. All budgeted items may be
considered individually or as a group for discussion. Please review and give
direction to staff.
REVENUE:
TIF Funds:
TIF Funds received:
$2.517.635
Total TIF Funds:
$2,517,635
Interest Income:
Staff is projecting $6,600.00 per month in interest based on the average of
the first seven months at a declining rate.
Interest Income received to date:
Interest Income to be received:
$ 43,016
$ 31,984
Total Interest Income:
$ 75,000
TOTAL REVENUE:
$2,593,350
EXPENSES:
Personnel: This budget category includes four positions, Executive
Director, Administrative Assistant, Controller, and Secretary. Salary and
benefits will total $251,000 for 03-04, which is within the $253,602 budget.
Personnel Cost spent to date:
Personal Cost to be spent
$ 162,061
$ 92..145
Total Personnel:
$ 254,206
Professional Services: The following services and studies have been
contracted for the remainder of the 2003-2004 Budget Year:
Legal spent to date:
Legal to be spent:
Total Legal
$ 43,150
$ 33,592
$ 76,742
City Staff spent to date:
City Staff to be spent:
Total City Staff
$
$
$
2,907
3,093
6,000
Contracted Services spent to date: $
Contracted Services to be spent: $
Total Contracted Service $
175,856
164,361
340,217
Contract Current Billed to Date Expected toRolled onto Rolled onto Rolled onto
Contract Bill 03-04 04-05 & New 05-06 & New 06-07 & New
Projects Projects Proiects
Guidelines $ 75,000 $ 37,500 $ 10,000 $ 27,500 $ 0 $ 0
BBB Phase l $ 36,000 $ 32,400 $ 3,600 $ 0 $ 0 $ 0
BBB Phase II $ 25,000 $ 7,000 $ 18,000 $ 0 $ 0 $ 0
Master Plan $150,000 $ 9,000 $ 16,000 $125,000 $ 0 $ 0
Expenses $ 8,686 $ 5,000 $ 5,000 $ 0 $ 0
Angel Pension Group $ 750 $ 563 $ 187 $ 0 $ 0 $ 0
TCEA $104,000 $ 63,200 $ 40,800 $ 0 $ 0 $ 0
Jonathan Ricketts $ 294,840 $ 17,507 $ 60,774 $ 52,255 $ 83,394 $ 80,909
RBC Dain $ 20,000 $ 0 $ 10,000 $ 10,000 $ 0 $ 0
Total $ 705,590 $175,856 $164,361 $ 219,755 $83,394 $ 80,909
2
Audit spent to date:
Audit Services to be spent:
Audit Total
IT Support spent to date:
IT Support move to new office
IT Support to be spent:
IT Support Total
$ 5,975
$ 1,525
$ 7,500
$ 10,455
$ 1,500
$ 2,905
$ 14.860
Total Professional Services 2004/2005: $ 445,319
Contracted Services rolled in 2004/2005 $ 219,755
Office Lease/Utilities: The CRA is now leasing offices from Gene Moore
with the office, conference area, and workspace within the same room.
Rent spent to date: $ 9,301
Rent to be spent: $ 4,811
Total Rent $ 14,112
Maint. & Cleaning spent to date:
Maint. & Cleaning to be spent:
Total Maint. & Cleaning
$ 2,526
$ 824
$ 3,350
Office Leasehold Services spent to date:$
Office Leasehold Services to be spent: $
Total Office Leasehold Service $
0
1,500
1,500
Phone spent to date:
Phone to be spent:
Total Phone:
3,839
3,961
7,800
Office Moving spent to date:
Office Moving to be spent
Total Office Moving
$ 0
$ 2,250
$ 2,250
Electric spent to date:
Electric to be spent:
Total Electric
$ 1,382
$ 493
$ 1..875
Total Office Lease/Utilities 2004/2005:
$ 30,887
3
Equipment Leases: The CRA is leasing the copier and a postage
machine. The contract on the copier is a three-year contract and the
postage machine is a year-to-year contract.
Equipment Lease spent to date:
Equipment Lease to be spent:
$ 2,559
$ 1 ;797
Total Equipment Lease:
$ 4,356
Insurance: All insurance have been spent to date for the 2003-2004
budget year.
Property/general spent to date:
Bond spent to date:
Professional spent to date:
$ 1,438
$ 373
$ 3:900
Total Insurance:
$ 5,711
Travel/Entertainment Expenses: The CRA attends business meetings
with developers, community groups, and professional organizations to
promote the work of the CRA and the betterment of the City of Boynton
Beach. The following amounts have been budgeted for the remainder of
the 2003-2004 Budget Year.
Promotional/Business spent to date: $
Promotional/Business to be spent: $
Total Promotional/Business $
2,180
2,620
4,800
CRA Meetings/Events spent to date: $
CRA Meetings/Events to be spent: $
Total CRA Meetings/Events $
1 ,O75
1,925
3,OO0
Association Meetings spent to date: $
Association Meetings to be spent: $
Total Association Meetings $
4,684
2,555
7,239
Mileage & Delivery spent to date: $
Mileage & Delivery to be spent: $
Total Mileage & Delivery: $
687
393
1,080
Call Allowance spent to date:
Call Allowance to be spent:
Total Call Allowance
$
$
$
2,215
1,385
3..600
4
Total Travel/Entertainment Expenses: $ 19,719
Office/Equipment Supplies: The following amounts have been budgeted
for the remainder of the 2003-2004 Budget Year.
Office Expense spent to date:
Office Expense to be spent:
Total Office Expense
$ 714
$ 786
$ 1,500
Office Supplies spent to date:
Office Supplies to be spent:
Total Office Supplies:
$ 6,423
$ 2,577
$ 9,000
Office Equipment spent to date:
Office Equipment to be spent:
Total Office Equipment
$ 1,568
$ 5,932
$ 7_.500
Total Office/Equipment Supplies:
$ 18,000
Advertising & Public Notices: The CRA has budgeted $3,365.50 for
advertisement and placement public notices, which are not project related.
Advertising & Public spent to date: $ 635
Advertising & Public to be spent: $ 1,365
Total Advertising & Public Notices:
$ 2:000
Licenses, Membership & Subscription, Books & Publication: The
CRA can incur expenses for licenses, fees, or permits which are not
project related. The CRA also uses several publications in general every
day operations, for grant sources, business incubator ideas, and trends for
redevelopment within CRA Areas.
Licenses, Fees, Permits spent to date: $ 275
Licenses, Fees, Permits to be spent: $ 975
Total Licenses, Fees, Permits $ 1,250
Memberships spent to date:
Memberships to be spent:
Total Memberships:
$ 2,010
$ 1,842
$ 3,852
Books & Publications spent to date:
Books & Publications to be spent:
Total Books & Publications:
$ 333
$ 167
$ 500
5
Total Licenses, Membership & Subscription
Books & Publication: $
5,602
Career Development: The CRA has proposed to spend $1,000 on career
development of the CRA Staff, which benefits the CRA and the general
public.
Career Development spent to date:
Career Development to be spent:
Total Career Development:
Office Printing Expense: The CRA
$ 1,357
$ 2,643
$ 4,000
produces projects books broken
down into North and South Federal Highway, Boynton Beach Blvd, Head
of Boynton and the Central Business District.
Office Printing spent to date:
Office Printing to be spent:
Total Office Printing
Newsletter spent to date:
Newsletter to be spent:
Total Newsletter:
Printing Annual Reports spent to date:
Printing Annual Reports to be spent:
Total Printing Annual Reports:
Total Office Printing Expense:
$ 275
$ 975
$ 4,500
$ 0
$ 0
$ 98O
$ 16,520
$ 17;500
$ 22,000
Debt Service: The CRA has a loan with Bank of America and will have a
loan payment due in September, which is budgeted in the 2003-20004
Budget Year.
Debt Service spent to date:
Debt Service to be spent:
Total Debt Service:
TOTAL EXPENSES:
150,878
166.420
317,298
$1,1 O3,348
6
PROGRAMS
Web Site Development:
Web Site spent to date:
Web Site to be spent:
Total Web Site:
Police:
Police spent to date:
Police to be spent:
Total Police:
$ 9,950
$ 10,050
$ 20,000
$ 0
$ 250,000
$ 250,000
Festivals &Events: The CRA is also proposing a business program to
help local business compete in the emerging CRA market with in the
2003-2004 year.
Festivals &Events spent to date:
Festivals &Events to be date:
$ 23,144
$ 6.856
Total Festivals &Events:
$ 30,000
Total Business Development:
Business Development spent to date: $ 0
Business Development to be spent: $ 15;000
Total Business Development: $ 15,000
Holiday & Events Street Decor:
Holiday & Events Decor spent to date:$ 0
Holiday & Events Decor to be spent: $ 5;000
Total Holiday & Events Street Decor: $ 5,000
7
Fagade Grants: This program was established as a matching grant
programs dollar for dollar up to $15,000.
Facade Grants spent to date:
Fa(~ade Grants to be spent:
Total Fagade Grants:
Fagade Grants Roll Over 2004/2005
Economic Development Grants: This
program
$ 18,253
$ 16.747
$ 35,000
$ 75,000
was established as a
matching grant programs dollar for dollar up to $50,000.
Economic Development Grants to date: $ 0
Economic Development to be spent: $ 0
Total Economic Development Grants: $ 0
Economic Development Grants Roll
Over 2004/2005
TOTAL PROGRAMS
$100,000
$ 355,000
8
PROJECTS
BBB/ RiverwalldPromenade Projects: Construction has begun on the
Boynton Beach Extension/Riverwalk/and Promenade Design/Build
Project.
BBB Blvd to date:
BBB Blvd to be spent:
Total BBB Blvd
$ 669,767
$1.718.048
$2,387,815
Promenade to date:
Promenade to be spent:
Total Promenade:
$ 0
$ 113,797
$ 113,797
Riverwalk spent to date:
Riverwalk to be spent:
Total Riverwalk
$ 0
$ 113;797
$ 113,797
HOB Land Acquisition:
HOB Land Acquisition spent to date:
Riverwalk to be spent:
$ 7,O58
$ 342,942
Total HOB Land Acquisition: $ 350.000
Way-Finding Signage: The CRA is completing Phase 2 and Phase 3 of
the Way-Finding Signage Program.
Way-Finding Signage spent to date: $ 43,515
Way-Finding Signage to be spent: $ 16,936
Total Way-Finding Signage: $ 60.451
Miscellaneous: The CRA has contracted with Reelization, Inc for Mass
Modeling services.
Miscellaneous spent to date:
Miscellaneous to be spent:
Total Miscellaneous:
$ 0
$ 30,000
$ 30:000
9
Savage Creatures Complex: The CRA has contracted with the Baker
Leisure Group for an outside Feasibility Study.
Savage Creatures Complex spent to date: $ 10,162
Savage Creatures Complex: to be spent: $ 44,838
Total Savage Creatures Complex:
$ 55.000
TOTAL PROGRAMS
$3,110,860
10