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Minutes 07-16-04 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CONFERENCE ROOM C, WEST WING, CITY HALL, BOYNTON BEACH, FLORIDA ON FRIDAY, JULY 16, 2004 AT 10:00 A.M. Present Jerry Taylor, Mayor Mike Ferguson, Vice Mayor Bob Ensler, Commissioner Mack McCray, Commissioner Carl McKoy, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk Mayor Taylor called the meeting to order at 10:04 a.m. City Bressner suggested putting the walk-on item in regards to opposing the proposed Florida Power & Light transmission line routes along Woolbright Road, under Consent Item # V1.C.12. VI.4 Approve the "piggy-back" of the City of Fort Myers, Bid #68-03-04, awarded to H. C. Warner, Inc. for the purchase of Cartridge Filters in the estimated amount of $25,000 Commissioner Ensler pointed out that the backup indicated that the filters required changing every 14 days instead of every 90 days. Because that is 61/2 times the normal frequency of replacing the filters, he questioned the annual cost. City Manager Bressner said until they can track the problem, it is necessary to change the filters very frequently due to sand infiltration. The $25,000 projected funds would be exhausted through the end of the year. He also noted that he would provide Commissioner Ensler with a projection of the annual cost and the frequency of replacements. VI.5 Approve the purchase from Kustom Signal, Inc. 20 in-car video cameras and four (4) motorcycle cameras at a cost of $128,220, a workstation and server to upload and maintain a 5-terabyte database to store video images at a cost of $6o,o00 Vice Mayor Ferguson suggested revising the agenda to show the $128,220 coming out of the Police Forfeiture funds and the $60,000 coming out of the General fund. Diane Reese, Finance Director, verified that both monies were coming out of the Police Forfeiture funds. VI. C. 3 Proposed Resolution No. R04- Re: Declaring the public necessity of acquiring four (4) parcels of property for the purpose of building a new community center that will replace Wilson Center, refurbishing Wilson Pool and improving the adjacent park Meeting Minutes Agenda Preview Conference Boynton Be~ch, Florida 3ulv 16, 2004 Commissioner Ensler questioned why the resolution reads four parcels and the backup reads five parcels. Mr. Wally Majors, Recreation and Parks Director, said there are four (4) parcels, one of which has two (2) properties. City Manager Bressner said he would rectify the information before Tuesday's Commission meeting. VI.C.6 Proposed Resolution No. R04- Re: Approving Task Order #04-5-07 with CH2M Hill in the amount of $8,000 for concept design of the Intracoastal Park Clubhouse Commissioner Ensler questioned the location of the new buildings, based on the design. He asked staff whether the designers needed to know where the buildings would be located as part of the design. Jeffrey Livergood, Public Works Director, said staff was trying to identify how much space they would need. Staff wanted to identify what it would look like if it were either a one or two-story building and then, take advantage of the internal space. Mayor Taylor said he would support a two-story structure with a water view. Commissioner Ensler pointed out that staff needed direction from the Commission not in terms of space, but location, and one story versus two-story building. City Manager Bressner said if Commission direction is to move forward with a two-story structure, then staff and the consultant need to know that. The consultant would spend time with site distance issues and location studies to ensure that the building is placed at an angle where it could maximize the water view from the park. Commissioner McKoy asked if costs would differ with that directive. City Manager Bressner said at the Commission's request the item could be removed from the agenda and approved administratively. Mayor Taylor noted that he would pull this item for further review. City Manager Bressner said he would provide the Commission with a follow up report after his meeting with the consultants. Vl.C.8 Proposed Resolution No. R04- Re: Approving amendments to the CH2M Hill Task Order #2 in the amount of $232,140 yielding a revised contract amount of $528,199 Commissioner Ensler questioned whether all of the site plans were taken into consideration for a fourth bay, following the Motorola and Winchester construction. He also inquired whether there was sufficient money in the Fire assessment to cover all these changes. Fire Chief Bingham stated that the current plan entails station 2 and the construction of station #4. The larger complex would be a five-bay station on High Ridge Road, west of 1- 95. The station facilities would be sufficient to house the necessary apparatus and to manage that entire load. Meeting Minutes Agenda Preview Conference Boynton Beach, Florida .]ulv 16, 2004 City Manager Bressner said there are insufficient funds in the Fire Assessment. He recommended funding it from other resources or continuing the Assessment for a longer period of time. He noted that the extension of the station on Gateway and High Ridge is a necessary component of a changed development scenario. The community was not planned as part of the Fire Assessment, Commissioner Ensler asked if anything was done in the original resolution that would limit or prevent the Commission from extending it. City Manager Bressner said yes, and the Commission would need to reauthorize the Fire Assessment based on policy that has been in position for three years. VI. E. 2 IPUD (CDRV 04-005) - Request to amend the Land Development Regulations, Chapter 2, Zoning, Section 5. L. Infill Planned Unit Development, providing additional standards for building design, usable open space and compatibility with surrounding development Vice Mayor Ferguson said he would table this item for further discussion. VI.E. 3 The Promenade (NWSP 04-009) - Northeast corner of North Federal Highway and Boynton Beach Boulevard - Request for a new site plan approval to construct a mixed-use project consisting of 16,200 square feet of retail space, 3,000 square feet of restaurant space, 68 hotel rooms, and 318 condominium units on a 3.975-acre parcel in the Mixed Use High Intensity (MU-H) zoning district Commissioner Ensler had questions on this item that he would discuss with the City Manager after the agenda preview conference. VI.E.5. Auto Repair in Commercial Master Plans (CDRV 04-004) - Request to amend the Land Development Regulations, Chapter 2, Zoning, Section 6.C, to allow minor auto repair as conditional uses in stand-along buildings within commercial master plans in the C-3 zoning district City Manager Bressner requested clarification from staff in regard to the recommendation in the staff report, that the City needed to make some changes in the code. VI.F. Authorize the use of Community Investment Funds from Mayor Taylor ($2,000), Commissioner Bob Ensler ($1,000), Commissioner Mack McCray ($2,000) and Commissioner Carl McKoy ($2,000) for the Peacemaker Program of the Boynton Beach Faith-Based Community Development Corporation Mayor Taylor requested that an additional $1,422 of his Community Investment Funds be given to this organization. The agenda item will be amended to reflect these funds. VIII. C Project: Agent: Owner: Location: Boynton Town Center (LUAR 04-007) Ruden, McCloskey, Smith, Schuster & Russell, P.A. Klatt Family Limited Partnership Northeast corner of Congress Avenue and Old Boynton Road 3 Meeting Minutes Agenda Preview Conference BoyntQn Beach, FIQrida Description: 3ulv 16, 2004 Request to amend the Comprehensive Plan Future Land Use Map from Moderate Density Residential (MoDR) to Local Retail Commercial; and Request to rezone from R-l-AA single-family residential to C-3 Community Commercial Proposed Use: Commercial development of +25.00 acres. retail Commissioner Ensler asked for clarification in regards to traffic and parking classification. When City Manager Bressner questioned whether the Code, State, or County traffic ordinance applies in these cases, Jeffrey Livergood, Public Works Director, said the Traffic Performance Standard of the County drives this classification system. City Manager Bressner requested clarification from staff in regard to the land use and the rezoning calculation. VIII. G. Project: Agent: Owner: Location: Description: Lake Drive North (ABAN 04-003) Rodney Regan Avon Investments, Inc. 2625 Lake Drive North Request for abandonment of the north 4.2' wide walk easement in Lakeside Gardens Subdivision Mayor Taylor said this item would be tabled. IX.A. 6/15/04) Proposed Lease Agreement with Boynton Woman's Club (TABLED ON City Manager Bressner asked if the Commissioners were ready to move forward with the Lease Agreement. There was a consensus of the Commission that they were not prepared to do so; therefore, they would keep it on the table and move it to Future Agenda Items for the August 17, 2004 meeting. XII.B.2 Proposed Ordinance No. 04- Re: Rezoning from R-l-AA single- family residential to Suburban Mixed Use (SMU) (Boynton Village) XlI.B.3 Proposed Ordinance No. 04- Re: Amending the Comprehensive Plan Future Land Use Map from Moderate Density Residential (MoDR) to Local Retail Commercial (Boynton Town Center) XII.B.4 Proposed Ordinance No. 04- Re: Rezoning from R-l-AA single- family residential to C-3 Community Commercial (Boynton Town Center) Commissioner Enlser asked which of the above items pertained to the area for the proposed Target. City Manager Bressner said Item XII.B.4 deals with the rezoning and Item XII.B.3 is the land use. Meeting Minutes Agenda Preview Conference BQynt~n Beach, Florida 3ulv :L6, 2004 Commissioner Ensler asked if staff agrees with changing that to a C-3 designation, which would allow a larger "Big Box". Quintus Greene, Director of Development, said staff has the responsibility to tell the developer what their options are. Staff advised the developer that C-3 designation was one of their options. Staff has reservations with the "Big Box" and they are concerned, as stated in the staff report, relative to the traffic information that was received. Therefore, based on the information that staff had, they cannot formally support the "Big Box". City Manager Bressner said if the Commission decided not to move forward with the change in the land use under Public Hearing Item #C, (Boynton Town Center), the adoption of the ordinance with respect to the land use changes itself and the rezoning would be moot. City Attorney Cherof said it is conditioned upon approval of amendment to the comprehensive plan XI.B.7 Proposed Ordinance No. 04-051 Re: Amending Chapter 18, Article II of the Code of Ordinances to amend Section 18-77 entitled "Creditable Service" to afford members of the General Employees' Pension Plan the opportunity to purchase creditable service for prior employment with the City or with another government entity XII.B.8 Proposed Ordinance No. 04-052 Re: Amending Chapter 18, Article II of the Code of Ordinances to amend the definition of "Earning" to include unused vacation pay in the calculation of the normal retirement benefit for the General Employees' Pension Plan by specifically amending Section 18-118 of the Code of Ordinances Vice Mayor Ferguson said he does not believe that employment with another government entity should count as service toward the pension plan nor should unused vacation days. He suggested tabling XII.B.7 and XII.B.8 until we obtain the results from the pension consultant. XlV. Adjournment There being no further business to be discussed, the Agenda Preview Conference properly adjourned at 11:15 a.m. Meeting Minutes Agenda Preview Conference BQyntQn Beach, FIQrid~ 3uly 16, 2004 CITY OF BOYNTON BEACH /~yor/ ~/~ ATTEST: (One tape - 7/16/04)