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Minutes 07-14-04 MINUTES OF THE COMMUNITY RELATIONS BOARD MEETING HELD IN THE COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, JULY 14, 2004 AT 7:00 P.M. Present Brian Miller, Chair Kurt Godfrey Diane Pacheco Phyllis Stern Brenda Lee Williams Dan DeCarlo, Board Liaison Absent Blanche Girtman Jayne Kupperman, Vice Chair Joyce Mura Eddie Mitchell Joseph Bartley, Alternate Robert Harper, Alternate Call to Order Chair Miller called the meeting to order at 7:05 p.m. I. Pledge of Allegiance At the request of Chair Miller, new Board member Kurt Godfrey led the Board in the Pledge of Allegiance to the Flag. II. Roll Call The Chair called the roll and declared that a quorum was present. III. Recognition of Visitors Chair Miller recognized the presence of one visitor in the audience and asked her to introduce herself for the record. She introduced herself as Ms. Andrea Heaven. The board members welcomed her. V. Agenda Approval Chair Miller indicated that one item was missing from the agenda, "Continuation of our Pride of Boynton Beach". He requested the item be added to the agenda under VII. Old Business, and entertained a motion to approve the agenda as stated. Meeting Minutes Community Relations Board Boynton Beach, Florida 3uly 14, 2004 Motion Ms. Phyllis Stern moved to approve the subject agenda, seconded by Ms. Brenda Lee Williams and unanimously carried. VI. Correspondence & Announcements Chair Miller announced that Vice Chair Kupperman was unable to attend the July 14, 2004 meeting. IV. Minutes Approval June 16, 2004 Motion Ms. Williams moved to approve the subject minutes, seconded by Ms. Pacheco and passed unanimously. VII. Old Business A. PATCH Update Mr. DeCarlo, Liaison to the Community Relations Board, explained the background of PATCH for the benefit of the newer Board members. He then reported that a trailer had been made available to PATCH through Bethesda Hospital. Coming from Bethesda is of great magnitude because it ties Bethesda into the health needs of the community. He said they are leaning towards giving the trailer a home at Forest Park Elementary School. The principal is enthusiastic about having the PATCH trailer at the school because the School District would give their input and offer their support for the activity. Mr. DeCarlo also noted that a large percentage of the children that attend Forest Park Elementary would probably avail themselves of the services it would offer. He said he has been trying to schedule a workshop between PATCH, the CRB, CRA and the City Commission but has not been successful as yet. The PATCH meeting is scheduled for every 3rd Wednesday per month and held at Treasure Chest Early Learning Center. Chair Miller said it is important that we reach out to this segment of our community and asked Mr. DeCarlo to relate to the PATCH board that the CRB would continue their support. Ms. Stern announced that the Advisory Board on Children and Youth has a Youth Expo annually which is held at the Boynton Beach Mall. She said there are booths to facilitate the needs and capabilities of Boynton Beach; therefore, she suggested that PATCH acquire a booth and setup materials for the community to be more aware of what PATCH is all about. 2 Meeting Minutes Community Relations Board Boynton Beach, Florida ~luly 14, 2004 Chair Miller asked for volunteers to serve on the PATCH committee. Mr. DeCarlo said given that PATCH is in a premature stage, he would send out some additional information for the September meeting about PATCH and its role. This would give everyone a sense of what's involved. VIII. New Business A) Literacy Program Chair Miller asked for an update on this program. Mr. DeCarlo said he was waiting for the library director to return from vacation before he schedules a meeting. The committee will meet the 2nd week of August to discuss literacy and how they can play a role and participate in activities. At that time he would notify the Community Relations Board, invite everyone to the meeting and later present a report. · Day Star Academy of Excellence After School Care Ms. Brenda Lee Williams introduced Ms. Andrea Heaven, Director of After Care Program, DayStar Academy and provided some background history. Ms. Heaven brought greetings from the Principal of DayStar Academy, Ms. Janice O. La Forte. She provided an overview of the Before and After Care Program, including a schedule of operations, program activities, fees and age eligibility ratio. Ms. Heaven said volunteers are encouraged in the areas of clerical, administrative, chaperones, tutors and mentors. Seniors are also welcome to do volunteer work for community service credit hours. B) Co- Venture with Recreation & Parks Department-Marlins Game Chair Miller said the trip to the Marlins game in conjunction with the Recreation & Parks Department would be Wednesday, July 28, 2004. The bus is scheduled to leave City Hall at 5:00 p.m. and return at 11:00 p.m. The cost of the ticket and transportation would be $22 for adults and $16 for children. Ms. Williams was concerned with the residency requirement. Mr. DeCarlo said it's a standard requirement, but he would verify the information with the Recreation & Parks Department in the event a board member would like to invite a family member who lives outside of the City. VII. Old Business D) Pride of Boynton Beach Chair Miller provided an update on Pride of Boynton Beach (clean-up). Members were in consensus with establishing an outreach program in order to get the neighbors involved. Mr. Miller said some neighbors are not familiar with the rules; therefore, he and Mr. DeCarlo would create bilingual flyers and asked for volunteers to distribute Meeting Minutes Community Relations Board Boynton Beach, Florida July 14, 2004 them. Ms. Williams said it's important to get people to the meeting first, then get a commitment. Ms. Stern said she would like to adopt a street, beautify a spot and get the children involved. Chair Miller felt that coming together once a month for a meeting was productive, but in order to really accomplish a lot, a subcommittee was needed to work on the issue(s) outside the regular meeting. Motion Ms. Pacheco moved to approve going forward with the Pride of Boynton Beach Program, seconded by Ms. Stern and passed unanimously. VIII. New Business Chair Miller welcomed new Board member, Mr. Kurt Godfrey, owner of Bob's Printing located in Delray Beach. He pointed out that the board would like to focus on Pride of Boynton Beach, Beautification and Literacy. Mr. Godfrey provided some background information about himself. He announced that at the next meeting he would have more input. Motion Ms. Phyllis Stern moved to approve postponement of the August meeting seconded by Ms. Brenda Lee Williams and unanimously carried. IX. Next Meeting The next Board meeting is schedule for Wednesday, September 8, 2004. in City Hall Commission Chambers. IX. Adjournment Since there was no further business before the Board, the meeting was duly adjourned at 8:25 p.m. Respectfully submitted, Lola S. Bramwell Deputy City Clerk (071404) 4