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Minutes 08-24-04RECREATION & OPEN SPACE ELEMENT OF THE COMPREHENSZVE PLAN AND DEVELOPMENT OF A STRATEG?C PLAN KI'CKOFF MEE'rZNG HELD tN THE LI'BRARY PROGRAM ROOM ON TUESDAY~ AUGUST 24, 2004 AT 9:00 A.M. BOYNTON BEACH~ FLOI~DA Commissioners: IVice Mayor Ferguson Commissioner McKoy Commissioner Ensler Department Directors: IQuintus Greener Development Director Wally Majors, Recreation & Parks Director Peter Wallace~ ]TS Director Jeff Livergood~ Public Works Director Michael Rumpff Planning & Zoning Director John Wildner~ Deputy Rec. & Parks Director City Staff: Kurt Bressner, City Manager Ginny Shea, St. Manager~ Recreation & Parks Debbie Maiors, Grants Coordinator Hanna Matras, Economic Planner Wilfred Hawkin% Assistant City Manager Dick Hudson~ Senior Planner Barbara Meacham~ Parks & Landscape Planner Glendon Morgan, GTS CADD Technician City Board Members: IJack McVey, Recreation & Parks Board Betty Pierce, Recreation & Parks Board IMary Morera~ Adv. Board on Children & Youth John Spannuth~ Recreation & Parks Board Wally Majors, Recreation & Parks Director, opened the meeting at 9:00 a.m. and thanked the various stakeholders for attending to give their much-needed input to the Strategic Plan and the Recreation & Open Space Element of the Comprehensive Plan. The Recreation & Parks Division wanted to be certain that any plans made would be of benefit to the entire community. He also recognized and welcomed several members of the public. Mr. Majors introduced and welcomed the representatives of the consulting firm administering this project, Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. (Glatting Jackson). David Barth, Principal, Glatting Jackson, West Palm Beach (Project Manager) Sarah Wilkinson, Glatting Jackson, West Palm Beach, (Landscape Designer/Planner) Terry Clark, Principal, Staff Connections, LLC, Wellington, Florida (Software) David Barth, Glatting Jackson, gave an overview of the project including objectives, scope, and schedules. He expressed appreciation for the wide range of attendees and felt that such broad-based participation would definitely help the project get underway and produce a favorable result for all concerned. Gladding Jackson's report is on file in the City Clerk's office. Meeting Minutes Open Space Element of Comp. Plan & Strategic Plan Boynton Beach, Florida August 24, 2004 G/adding Jackson's Scope of Services & Tentative Schedule Part ! - Analysis of Existing Conditions: (through September 2004) · ~- Review Existing Data · :. Develop a Base Map (City) · :- Visit/Observe Sites · :. Conduct ]:nterviews (one day) · :. Conduct Level of Service (LOS) Analysis - Acres, Facilities, Service Areas Part Zz - Development of Long Range Vision: (through November 2004) · :- Staff Visioning Workshop · ~- Advisory Board/Steering Committee Workshop ¢. Draft Conceptual Parks and Recreation System Map, Narrative (Organization Structure, Programs, Services, Operations and Costs) Part T:[! -- Comprehensive Plan Element: (December 2004 through May 2005) · :. Draft Comprehensive Plan Element · :- Review Meetings · :. Revisions · ~- Adoption Meetings Playground Facilities: Commissioner Ensler asked how playground facilities for youth of all abilities would fit into the Plan. Mr. Barth responded that the City could put a statement in its Comprehensive Plan that the City had a desire and a policy that all of its facilities would be designed to accommodate handicapped individuals. Another term for this was "barrier-flee design." During the Comprehensive Plan process, Glatting ~lackson's Francis Chandler will discuss this kind of issue. Elizabeth Pierce, Chair of the Recreation 8~ Parks Board, said that the Board had been studying the Boundless Parks program and wanted to include it in a park. They thought that the City might want to look into incorporating this into the new pool at the Wilson Center. Zdeal Parks Model: Mr. Barth pointed out a sample of an Ideal Parks System Model, and said that the City needed to decide what its ideal model would be. The ideal model calls out the distance an individual must walk to get to a park, whether it is 1/2 a mile, :~ mile, or farther. 2 Meeting Minutes Open Space Element of Comp. Plan & Strategic Plan Boynton Beach, Florida August 24, 2004 Visioning Workshop: Kurt Bressner, Boynton Beach City Manager, referred to the Staff Visioning Workshop and asked whether parties other than staff would also be included. Mr. Barth responded that it was up to the City, but two separate workshops were planned, one for Staff and one for the Advisory Boards. Mr. Bressner wanted to make certain that there was linkage between the various groups so any gaps in perception between them could be brought to light and resolved. 2002 Needs Assessment: Mr. Barth noted that the City had already undertaken a lot of what needed to be done when it did the Needs Assessment. He hoped that the planned interviews and workshops would validate the information contained in this report. When Glatting Jackson had finished outlining what the project entailed and what they would be doing for the City and what the City would be doing for them, Mr. Majors asked for comments from the stakeholders. Stakeholder Comments: Elizabeth Pierce, Chair of the Recreation & Parks Board, stated that the Board had been discussing the City's impact fee for recreation and parks and thought that it needed to be re- examined. With rezoning actions, the value of the land had risen so sharply that they were not able to purchase very much land with the cash allowed in the current formula. Mr. Barth thought that once the vision was made clear, it would be easier because the City could then say, "Here is our vision. What will your role be in helping us achieve that vision?" the development were large enough that it caused a need for more neighborhood parks, the City could say to the developer "Here's what we want you to develop." The impact fee could be examined to help determine what the developer's fair share would be. The City could ask, for example, "Does every citizen have a neighborhood park within 1/2 a mile of his home (or whatever the City deemed the ideal situation to be)?" And if not, the City could develop criteria for changing its Codes and impact fees. Hanna Matras, Economic Planner, said that there was very little land left in the City for large projects. While the legal ramifications of the impact fees were very strict, they could be used to develop parks because there was some land left that was not developed. Ms. Matras said that at this time, the City had 3 or 4 larger pieces of land on which perhaps 200 units could be developed, but that did not give the City much in terms of land dedication. Ms. Pierce stated that builders were asking the City to rezone so they could make more money but the City was not getting much in return. Ms. Pierce felt that if the City had looked at this differently three years ago, and had not made the decision to go for money instead of land, things might have turned out differently. Wilfred Hawkins, Assistant City Manager, stated that another component to this issue was that of redevelopment. After Winchester, the City was going into a redevelopment mode east of I- 95. Any talk of land dedication or impact fees had to be done in the context of redevelopment. 3 Meeting Minutes Open Space Element of Comp. Plan & Strategic Plan Boynton Beach, Florida August 24~ 2004 During Glatting-.lackson's presentation, a perfect example of this was shown with pictures of the old shopping centers turned into community parks. Redevelopment was the reality of the City's future until serious discussions about annexation took place. Other opportunities for redevelopment could be found in brownfield sites and vacant shopping centers. Mr. Barth agreed that redevelopment would provide many opportunities to achieve the vision the City wanted. Ms. Matras spoke to Mr. Wildner about the previous Ordinance pertaining to land dedication and recreation requirements, asking if he had the data on the standards developments had to meet in order to get credit. Mr. Wildner said that the previous Ordinance said there was a standard of 6 acres per thousand residents and they figured how many acres the developer would be required to give; however, if the developer dedicated 5 separate recreation amenities that met certain criteria, the City would grant up to 1/2 credit towards the land requirement. This was in effect during the 1989 Comprehensive Plan but since then, there had been less and less large tracts of land on which it came into play. Many developers gave the full impact fee rather than going after the 1/2 credit because they did not find it worthwhile in terms of land. ~m ~lackson of Glatting .lackson will address the impact fee issue. Ms. Matras felt that the current impact fee was based on the wrong figures. There was a feeling that the City might want to revise this Ordinance, within legal guidelines, for the remaining amount of land in the City. Xnventory of Recreational Facilities in Boynton Beach: This point engendered a lot of discussion. The City was to provide this inventory and much discussion was devoted to who would do it, how they would do it, and exactly what they had to do. Ms. Matras commented that the current Comprehensive Plan had an inventory of recreational facilities, but not necessarily private ones, but it was ten years old. Mr. Barth felt that if the private facilities were not included, it would be misleading and show a "void" between individuals and their access to parks. Ms. Matras stated that they had a database of residential projects done in the last ten years and they could go to the plans to find out the acreage and what recreational facilities were available. Mr. Wildner suggested that an on-site visit be made to each site to verify that the promised amenities did, in fact, exist. Glatting Jackson stated that the City had to decide what it considered an amenity (as in the Ideal Parks System Model). In the sample model, it said that a pocket park would be a half an acre; a neighborhood park would be up to five acres, and so forth. This had not been done yet. Tf a private facility had a playground that was open to the residents, that should be brought out. If an area had a recreational facility that was NOT open to the public, it would not "count." Mr. Hawkins agreed that the City'S vision of amenities had to be developed. For example, if a development only had a pool, did that meet the City's requirements for an amenity? Mr. Barth responded that this could be worked on during the Visioning Workshop. Mr. Majors stated that interlocal agreements with schools to share their recreational facilities did exist, but the public did not have unlimited access to them. Mr. Barth said that if a school opened its recreational facilities at 3:00 p.m. to the public for example, it would be counted. 4 Meeting Minutes Open Space Element of Comp. Plan & Strategic Plan Boynton Beach, Florida August 24, 2004 Mr. Glendon Morgan of the G.I.S. Department said that the private recreational facilities were not a current layer in the G.I.S. system. If addresses for the recreational facilities and parks were available, he could do geo coding and from that could produce an actual point on the map. Based on that, a person could drive by that point to see if it was still in existence and correctly identified. Ms. Pierce offered the services of the Recreation & Parks Board in this effort, saying that they had done a survey of public parks two years ago and that this might be useful. Mr. Livergood offered to contribute a technician for the project of driving around to identify various parks and recreational facilities. Base Map: Glatting Jackson was very complimentary about the quality of the City'S current map and thought it made a very good starting point. Mr. Livergood said that the County's 25-year plan for roadways was available and asked if the consultants wanted to look that far out. He thought that major improvements could affect the map. Mr. Barth acknowledged that was so and agreed it should be considered. Glatting Jackson needed the updated map before it could do the Level of Service analysis. It was critical to determine the existing parks and recreational amenities. A goal was set to have the private facility inventory, including the G.I.S. input, finished by the end of October. Mr. Wildner noted that the Base Map showed existing park sites but not land that the City owned and was holding for future use. That information was, however, available in G.I.S. Mr. Barth stated that all of that information would be necessary. It was agreed that Barbara Meacham, Parks and Landscape Planner, would be the point person for updating the Base Hap. She had already gathered a lot of this kind of information during the Recreation & Parks Department's current work for accreditation. It was thought that churches allowing access to their recreational facilities by the public should be included in the inventory. Mr. Majors indicated that this would be the exception rather than the rule, Also, places like Lake Ida Park in Delray Beach, the YMCA on Military Trail, John Prince Park and many others served the needs of Boynton Beach, in spite of the fact that they were not within the City's boundaries. Meetings and Tnterviews: Considerable time was devoted to setting meeting dates and times. A schedule of meetings provided by Glatting Jackson is available in the City Clerk's office and is attached to the minutes for purposes of information. These documents will also be scanned into LaserFiche as part of the meeting backup. 5 Meeting Minutes Open Space Element of Comp. Plan & Strategic Plan Boynton Beach, Florida August 24, 2004 Site Visits: After the meeting was over, Wally Majors, David Barth, and Sarah Wilkinson made a tour of all the park sites, Conclusion: The meeting ended at 11:30 a.m. Susan Collins Recording Secretary (090104) Attachment: (1) Memo from Sarah Wilkinson, Glatting Jackson, dated 8/24/04 6 Meeting Minutes Meeting Date: August 24, 2004 Project: Location: Purpose: Attendees: Compiled By: GJ # 18140 City of Boynton Beach Library, City of Boynton Beach Kick off Meeting/Project Objectives/Issues See attached list Sarah Wilkinson Project Objectives Issues · Need for facility accessible to all children · Boundless Parks-accessible to all · County Initiatives currently inexistence - Needs Assessment Part II Vision · Need to insure that the City Staff, Commissioners and Community have a united view. · See power point presentation for details · Questions · Board Meeting - Land acquisition question. Impact fees/Land Acquisition needs to be discussed · Vision-is important · Boynton Beach is built out & there is not much land left for development. Redevelopment sites · Private Rec. Facilities-inventory-not updated in last 40 years. · Needs to be reviewed · 1989 Plan-latest list · Residential developments · Copy of Previous Master Plan? · Barbara-contact person for GIS (Landscape Architect) private facilities Page 1 of 3 C:\Documents and Settings\collinss.CITY\Local Settings\TemporaD, Intemet Fi les\OLKC\Kickoff Meeting Boynton Beach 082404.doc Review of Scope David Barth read the scope of services with the group and the following comments/ notes were made: 2.6. Site visits August 24, 2004 (A tour of the all the park sites were made by Wally Majors, David Barth, Sarah Wilkinson during the afternoon) 2.7. Interviews September 21 st City Manager and Mayor scheduled fro Friday 24th. Parks & Rec board September 27th staff workshop 6:30 pm Seniors Center/City Manager October 25th Parks & Recreation Board Meeting Thursday 6:30 pm 2.8 Level of Service Inventory/maps by end of October---November 2.9 Staff Workshop November 17, 2004 All Day Presume: Base map is completed Friday 12th Commission Meeting-November 16th Parks & Recreation staff-strategic "Planning Committee" staff November 17th Steering Group November 17th Planning Workshop Meeting November 10th -issues etc. TAC 9:00am Wednesday 2.10 Advisory workshop Monday November 22"d 6-9 pm 8 pm Steering Committee & other reps, School Board County, Rec & Parks Advisory Board Meeting (Last Monday of the Month) 2.11 Conceptual Parks Master Plan December & January 2.12 Review & Consensus Meeting End of January 2.13 Commissions meetings January 4th & 18th-February 15th Two weeks the Monday before January 25th Staff workshop -Tuesday Morning Review of vision etc. 2.14 Comprehensive Plan kickoff meeting Needs to be arranged - February 22nd Goal, OBI, policies 9 am? DCA submittals early July Virginia to contact for group e-mails (Ginny) Page 2 of 3 C:',.Documents and Settings\collinss.CITY\Local Settings\¥emporary Internet Files\OLKC\Kickoff Meeting Boynton Beach 082404.doc Notes from Site visit: August 24, 2004 · Opinion of Probable Capital Improvements costs · Discuss the impact fee/ordinance · 1913 School House - Children's museum, like to expand old school house · Down center plan-1 · Kingdom playground Boynton to Beach Blvd South to 3rd Seacrest · Arts center Shuffle- Board Madison Center · Madison Center - to be demolished · Expand Library North and grow · Public green- demolish Civic Center · Central Park High School? -stabilize · Civic Center/AAB/Caf~ · Plan · Community Gardens · Gateway to heart of Boynton · Remove Basketball Courts · Heart of Boynton Plan/Town Center Plan · City wide Parks decision standards - no eg Play equipment · Boynton Memorial Park · Cultural Heritage · Gateway · Historic Cemetery -1920's · Cherry Hill- damaged area, due to be renamed Boynton Heights · Wilson-Basketball · Greens ways plan- See Barbara ( Landscape Architect for details) · 8 acres preserve · "Shopper Hopper"for recreation · Royal Palm Club House-Betty Pierce · Boat Club Park - Boynton Private Park - former name · Wedding Cake development at waterfront- new mixed use development to be developed · Bicentennial -1976 police station old site - Parks-needs to have changes · Ocean Ave Improvements - 1995, developed in Teal Color to represent Marlins · Ocean Front Beach 1998-Mayor Boynton/Mr. Linton - historic site (1926) · CRA · Mixed Use · Women's club- special use facility - Conrad Pical Architect · Stages 2"d Floor · Woolbright 1965 · Needs Assessment · Doesn't need analysis · Demographic · Dr. Arnold Neetra · Book needs assessment Page 3 of 3 C:~Documents and Settings\collinss.CITY\Local Settings\Temporary Internet Files\OLKC\Kickoff Meeting Boynton Beach 082404.doc