R04-1641
2
3
4
5
6
7
8
9
10
11
12
13
RESOLUTION NO. R04- I{z~q
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING EXECUTION OF TASK
ORDER NO. U04-15-02 TO METCALF & EDDY IN THE
AMOUNT OF $155,929.00 TO PROVIDE ENGINEERING
SERVICES FOR THE LAKESIDE / N.E. 20TM AVENUE
WATER SERVICES AND STORM WATER
IMPROVEMENTS PROJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Lakeside/N.E. 20th Avenue project area is located in the northeast
14 section of Boynton Beach. The areas east and west of U.S. Highway itl (US #1) have in
15 adequate water services due to the age, condition and size of existing water mains and the
16 limited number of fire hydrants; and
17 WHEREAS, the areas suffer from chronic flooding as a result of poor or non-
18 existent storm water management; and
19 WHEREAS, the City Commission, upon staff's recommendation, has deemed it
20 appropriate and in the best interests of the public to approve Task Order No.U04-15-02 to
21 Metcalf & Eddy to provide the engineering services for the Lakeside/N.E. 20th Avenue
22 Water Services and Storm Water Improvements Project.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
26 as being true and correct and are hereby made a specific part of this Resolution upon
27 adoption hereof.
28 Section 2. The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the approval and execution of Task Order No. U04-15-02, in the
S:\CA\RESO\Agreements\Task - Change Orders\Metcalf & Eddy - Lakeside and N.E. 20th Water Services.doc
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
amount of $155,929.00 to Metcalf & Eddy to provide the engineering services for
Lakeside/N.E. 20th Avenue Water Services and Storm Water Improvements Project.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this o~ { day of September, 2004.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
/A~yor' ,/ ~ ~
/ ~issioner
S:\CA\RESO~greements\Task - Change Orders\Metcalf & Eddy - Lakeside and N.E. 20th Water Services.doc
VI.-CONSENT AGENDA
ITEM C.6.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
[] August 3, 2004
[] August 17, 2004
[] September 7, 2004
Date Final Form Must b~ Turned
in to City Cl~k's Office
(Noo~) July 19, 2004
(Noon) August 2, 2OO4
(Noon) August 16, 2004
(Noon) September 7, 2004
Date Fiml Foma Mu~t be Turned in
to City Cl~a,k's Office
(Noon) September 20, 2004
(Noon) o~nober 4, 2004
(Noo~) ~ 18, 2004
(Noon) Nov~al~r 1, 2004
NATURE OF
AGENDA ITEM
RECOMMENDATION:
[] Administrative [] Development Plans ,,~
[] Consent Agenda [] New Business co
[] Public Hearing [] Legal ~t --,c.c~
I
[] Bids [] Unfinished Business
[] Announcement [] Presentation
City
Manager's
Motion to approve and authorize the execution of a Resolution for Task Order No. U04-15-02 for
$155,929.00 to Metcalf & Eddy (M&E) to provide engineering services for the Lakeside/N.E. 20a
Avenue Water Services and Storm Water Improvements Project.
EXPLANATION:
The Lakeside/N.E. 20a Avenue project area is located in the northeast section of Boynton Beach
(see attached Figure 1). The areas east and west of U.S. Highway #1 (US #1) have inadequate
water services due to the age, condition and size of existing water mains and the limited number of
fire hydrants. Additionally, these areas suffer from chronic flooding, a result of poor or non-
existent storm water management.
The areas east and west of US #1 constitute approximately 25,000 linear feet of water mains. Of
the 25,000 linear feet, it is known that approximately 10,000 linear feet will need to be replaced
(Figure 2). The balance of the existing water mains and service connections will be investigated
for possible replacement during the preparation of a Preliminary Design Report (PDR) based on
criteria such as pipe size, depth, location, material and water service location.
SABULLETINWORMSka_OENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
The area east of US #1 is identified for storm water improvements consisting of drainage piping
and structures for conveyance to an existing ouffall at the lntracoastal Waterway and other
drainage structures. The project area west of US #1 may be limited to development of
approximately ll,500 feet of swales where City personnel indicated flooding issues. Final
determination of the extent of the swale development and possible exl~dtration trench construction
will be based on data from the PDR.
The Utilities Department has cleaned and televised the sanitary sewer system within the project
area and -there are no areas that warrant inclusion for repairs in this task order.
PROGRAM IMPACT:
M&E will provide the City with a Preliminary Design Report (PDR) to evaluate the water mains
in the areas east and west of US #1 and make a recommendation as to the extent of the total linear
feet of water mains and service connections to be replaced. The PDR will also provide the City
with additional information regarding storm water improvements for both of the project areas.
The development of a hydraulic model to confirm the replacement piping sizes is not included in
this task order.
Task Order No. U04-15-02 consists of project management, project meetings, value engineering,
and the Preliminary Design Report (PDR).
FISCAL IMPACT:
Funds are available as follows: Account #401-5000-590-96.02 WTR123 and Account 0401-5000-
590-96.09 STM029.
The compensation for this task order is based on the terms and conditions described within the
Agreement for General Engineering Consulting Services, Commission approved November 18,
2003 between the City of Boynton Beach and Metealf & Eddy.
ALTERNATIVES:
Delays in this project will burden our utility customers by not providing improved water services
and relief from nuisance flooding. It is necessary to move forward with the preparation of the
PDR to fuWdl our customer's needs. There are no alternatives.
S:'~BUIJ.ETIN~ORMSXAOENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Interim Utilities Director
Utilities Department
Kurt Bressner
City Manager
City Attorney / Finance / Human Resources
Attachments:
Three (3) Original Task Orders for Execution
Figure 1 - Project Area
Figure 2 - Known Water Main Replacement
bc:
Nemesio Gomez, Interim Utilities Director
Dale Sugerman, Assistant City Manager
Paul Fleming, Sr. Project Manager
Utilities File/WRLT
Procurement Services
SABULLETINWORMSLAGENDA ITEM REQUEST FORM.DOC
TASK ORDER U04-15-02
August 30, 2004
FEE PROPOSAL AND SCOPE OF SERVICES
CITY OF BOYNTON BEACH
LAKESIDE/NE 20th AVENUE - Preliminary Design Report
A. Background
This fee proposal provides preliminary design services associated with the upgrading of
water services and storm water improvements in northeast Boynton Beach. The project
area is defined as shown on Figure 1. Specifically:
An area east of US Highway 1 bordered by:
· Dimick Road on the north (including North Lake Road extensions),
· Las Palmas on the south,
· Intercoastal waterway on the east, and
· US Highway 1 on the west (but not including US 1).
An area west of US Highway 1 bordered by:
· NE 26th Avenue on the north,
· NE 20th Avenue on the south,
· US 1 and NE 4th Street on the east (excludes The Crossings), and
· NE 1 st Way to Gateway Boulevard and NE 2na Court/3Ta Court from Gateway on
the west (but not including Gateway Blvd.).
The two areas identified constitute approximately 25,000 If of water main. Based on
existing information, it is known that approximately 10,000 If will need to be replaced
due to size. The balance (15,000 lf) will be investigated for possible replacement during
preliminary design based on criteria such as pipe depth, material, and size and water
service location. Storm water improvements will also be investigated during the
preliminary design.
Development of a hydraulic model to confirm replacement piping sizes is not included in
our scope of work.
Vision Statement
The City's Utilities Department vision is:
Creating value for our customers and community by achieving excellence in
service, products, and environmental quality
PEOPLE · TEAMWORK · INNOVATION
It is always the intent of the City for the project's outcome to achieve the goals set forth
in their vision. Therefore M&E has developed this scope of services in an effort to meet
the City's goal.
B. Scope of Services
1.0 Project Management
1.1 Management
Project Management activities comprise contract administration,
coordination of project staff, monitoring of progress and project costs
during the project through closeout.
1.2 Project Meetings
M&E will attend meetings with representatives of the City as part of this
project, as follows:
a. Project kickoffmeeting
b. One design review meeting for the Preliminary Design Report in draft
form
M&E will prepare agenda, record and distribute meeting minutes for all
meetings. City formats will be used for agenda and minutes.
1.3 Value En~neerin~
M&E will be conducting one value engineering meeting with the City for
the project to identify potential cost savings and further enhance value to
the City. Results will be incorporated into the draft PDR deliverable.
2.0
Engineering Design
2.1 Preliminary_ Design Report
M&E will provide a preliminary design report (PDR). The intent of the PDR is to
review existing information, develop design criteria, and provide general route of
the proposed water main and layout of storm water structures. It is anticipated the
PDR will include the following elements:
· Survey for work described below (hard and disk copy available)
· Geotechnical report - boring results and bedding recommendations
· Soft dig results
· Construction Considerations
· Depth and material of main
· Fire hydrant placement
· Stormwater system details
· Landscaping issues
· Potential MOT issues
· Permit table
· Preliminary List of Technical Specifications
· Water main layout
· Fire flow requirements
· Stormwater system preliminary layout
· Engineer's Estimate for improvements
Drainage calculations will be based on the South Florida Water Management
District's conservative formula and the Palm Beach County design parameters.
The calculations will be based on criteria of a 1 O-year, 72-hour storm event. The
specific drainage area for this project will extend to 25 feet beyond the edge of
pavement.
2.1.1 Data Collection and Field Investigation
M&E will perform the following field activities in support of the project:
Field supervision of M&E subcontractors, as necessary
Geotechnical services (as approved by the City for actual number
and location prior to activity commencement):
· advance up to 25 borings to a depth of 10 feet each to obtain
soil properties
· laboratory testing of each boring (up to 25 samples) to
determine corrosive properties at representative locations
measurement and recording groundwater levels at each boring
location
· if the reviewing agency for storm water desires calculations on
the project's west side, double-ring percolation/infiltration
testing coordinated with other required testing. Up to Six tests
are planned depending upon the consistency of results.
· preparation of geotechnical report which will describe the work
performed and include boring logs and laboratory test results
· Surveying services:
· services as defined by the Florida Department of Business
Regulation Chapter 61G17-6 survey type "(i) Record Survey"
and "0) Right of Way Survey", including property lines and
easements within the project area (including pertinent Gateway
and US1 intersections) as defined in Figure 1 approximately
25,000 If of roadway.
· generate a 1"=30, scale topographic map of the project area
streets (both in CADD and a reproducible copy), including
onsite items as indicated within the public Right-of Way
· locate storm water manholes and record rim elevations and
select manhole inverts
· locate vegetation within the right-of-way
· provide PLS signed and sealed survey plans
· Utility locate services
· contact City Valve Book Team and arrange for location of
utilities on the project area public roads right-of-way
· use existing City utility maps to assist in identifying proposed
water main route and stormwater conflicts
· with the City's assistance, locate and identify existing water
meter locations on the survey
· Vacuum extraction (soft dig)
· provide up to 50 soft dig utility locations in those areas that
have potential water main route or stormwater structure
conflicts. The City will review for actual number and location
prior to activity commencement.
· Should the City request that additional locations be explored,
these locations are $275 per hole not including 10% markup.
All additional work must be performed while the crew is on-
site. Otherwise a setup fee of $260 not including markup will
be imposed.
2.1.2 Easements/Rights of Way
M&E will obtain available information on .the City's or County's
easements and rights-of-way for the proposed water system upgrades.
This information will be included in the Preliminary Design Report
(PDR).
2.1.3 Permitting Information
In the PDR M&E will present a table identifying the permits, agencies,
contacts, anticipated schedule for obtaining the permit, and associated
permit fees for each agency.
Permitting activities with the following agencies are anticipated:
1. Palm Beach County Department of Health (PBCDOH) permit for
constructing a water main
2. Palm Beach County DERM for stormwater improvements
3. SFWMD and FDEP for stormwater
4. USACOE for stormwater
2.1.4 Engineer's Estimate
M&E will prepare a rough order engineer's estimate of probable
construction cost. The cost estimated will be subdivided into separate
items as much as practical.
2.1.5 Deliverables
M&E will provide the City three sets of the draft and final PDR in hard
copy.
Project Team
The project team will be led by Mr. Alejandro Toro, P.E. who will act as principal-in-
charge. M&E's project manager will be Mr. Jim Penkosky, P.E. The following
subcontractors will be used during the project.
· Storm Drainage: Civil-Works Inc (MBE/WBE) - Linda Bell, P.E.
· Utility Locating: Accurate Locating- Jay Scagliola, P.L.S.
· Survey: SFRN, Inc - Gary Rayman, P.S.M.
· Geotechnical Testing: Intercounty Laboratories - Alex Hockman, P.E.
C. Assumptions
1. Field verification of existing utilities will be limited to those affecting the project.
2. Hydraulic modeling of the water distribution system or stormwater in the area will not
be conducted.
3. Compensation for engineering work in this proposal will be based on a time and
material method of payment, with a "not-to-exceed" limit.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Consultant Agreement, Two-Year General Consulting and Engineering Contract dated
November 18, 2003 between the City of Boynton Beach and Metcalf & Eddy.
E. Obligations of the City
1. The City shall provide M&E in a timely manner, all requested and available record
data and information related to the project as necessary for the performance of the
services specified herein.
2. The City shall review all documents presented by M&E; obtain advice of an attorney,
insurance counselor, and other as City deems appropriate for such review and render
decisions pertaining thereto within reasonable time so as not to delay the services of
M&E.
F. Compensation
M&E proposes to perform the tasks outlined above for a time and material amount of
$155,929. A cost estimate presenting a breakdown of fees and hours per major task is
included as Attachment 1. In accordance with our contract with the City, subcontractors
will be at a 10% markup for this proposal.
The fees per major task are summarized below:
Labor Labor
Task Designation Hours Cost Expenses Total Cost
1.1 Management 46 $5,778 $1,122 $6,900
1.2 Project Meetings 18 $1,962 $688 $2,650
1.3 Value Engineering 4 $700 $28 $728
2.1 Preliminary Design 320 $31,428 $114,224 $145,652
Totals 388 $39,868 $116,061 $155,929
G. Proiect Schedule
Activity
Notice to Proceed (and Kick-offmeeting)
Geotechncial
Soft Digs
Survey
Draft PDR
City Review
Final PDR
Time Elapsed
0 weeks
4 weeks
6 weeks
14 weeks
20 weeks
22 weeks
24 weeks
<
ATTACHMENT 1
COST ESTIMATE
CITY OF BOYNTON BEACH
Lakeside/NE 20th Avenue - Preliminary Design Report
ATTACHMENT 1
TASK Designations
LABOR CATEGORY HOURLY 1.1 1.2 1.3 2.1 TOTAL TOTAL
RATE Hours RtxHrs Hours RtxHrs Hours RtxHrs Hours RtxHrs HOURS FEES
Consulting/Engineering:
Proj. Dir., Principal $175 6 $1,050 0 $0 41 $700 0 $0 10 $1,750
Senior ProJect Manager $156 24 $3,744 8 $1,248 (~ $0 80 $12,480 112 $17,472
Project Engineer $113 0 $0 0 $0 $0 0 $0 0 $0
Senior Engineer $89 0 $0 0 $0 0 $0 0 $0 0 $0
Engineer $78 8 $624 8 $624 0 $0 180 $14,040 196 $15,288
Scientist $71 0 $0 0 $0 0 $0 0 $0 0 $0
Technical Services:
Senior Designer $91 0 $0 0 $0 0 $0 48 $4,368 48 $4,368.
Designer $71 0 $0 0 $0 0 $0 0 $0 0 $0
Senior Inspector $75 0 $0 0 $0 0 $0 0i $0 0 $0
Pro,iect Support Services:
Senior Administrative $71 0 $0 0 $0 0 $0 0 $0 0 $0.
Administrative $45 8 $360 2 $90 0 $0 12 $540 22 $990
TOTAL PERSONNEL 46 $5,778 18 $1,962 4 $700 320 $31,428 388 $39,868
Direct Costs:
Subcontractor (CWI) cost $920 $600 $0 $12,230 $13,750
Subcontractor (Accurate) cost $0 $0 $0 $15,110 $15,110
Subcontractor (SFRN) cost $0 $0 $0 $65,000 $65,000
Subcontractor (Intercounty) cost $0 $0 $6 $11,300 $11,300
ODCs cost $100 $25 $25 $200 $350
10% Cost Markup 10% $102 $63 $3 $10,384 $10,551
TOTAL DIRECT COSTS $t,122 $688 $28 $114,224 $116,061
i
DATED this day of ,2004.
CITY OF BOYNTON BEACH
Kurt Bressner, City Manager
METCALF & EDDY, INC.
/J ~/Alej andro JForo, P.E.
Approved as to Form:
Vice President
Title
(Corporate Seal)
Attest/Authenticated:
Office of the City Attorney
Notary
.,,?~q,~ _ Diane Cent~mole
7