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Minutes 09-23-04MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN THE COMMISSION CHAMBERS BOYNTON BEACH, FLORIDA ON THURSDAY, SEPTEMBER 23, 2004 AT 7:00 P.M. Present Steve Waldman, Chair Mary Morera, Vice Chair Evelyn Geathers Hattie Miller (arrived at 7:10 p.m.) Willie Pearl Wilson Julie Claude, Student Absent Steve Miller Betsy Veaner Renee Roberts, Student Laura Woozley, Student Sherri Claude, Board Liaison I. Call to Order Chair Waldman called the meeting to order at 7:05 p.m. II. Moment of Silent Prayer/Pledge of Allegiance Ms. Geathers led the Board in the Pledge of Allegiance to the Flag after which there was a moment of silent reflection. III. Approval of Minutes of August 26, 2004 Sherri Claude noted two corrections to the minutes. On page 2, under item V. Announcements/Presentations/Correspondence, the last sentence in the second paragraph should read August 7 instead of August 4. On page 4, under item B. Volunteer Project/Adopt- A-Spot Program, it should read Chair Waldman instead of Chair Miller. Ms. Wilson also corrected the minutes to reflect that she was present at the last meeting and Ms. Miller was absent. Motion Vice Chair Morera moved to approve the minutes as amended. Ms. Geathers seconded the motion that carried unanimously. IV. Approval of Agenda Motion Ms. Wilson moved to accept the agenda. Ms. Julie Claude seconded the motion that carried unanimously. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida September 23, 2004 V. Announcements/Presentations/Correspondence Sherri Claude announced that $1,000 had been given to the Board for the Bob Borovy Award from Commissioner Ensler's Community Investment Funds. She also advised the Board that they would be invited to the next meeting with the consultants working on the updating of the recreation & open space element of the City's Comprehensive Plan and the Recreation & Parks Strategic Plan. This meeting is scheduled for November 22 at 6:30 p.m. at the Senior Center and the Board would receive a letter to this effect next month. VI. Public Audience Mr. Gary Kendall, participating in the Leadership Boynton Beach program, was in attendance and introduced himself. VII. Old Business A. Teen Center Vice Chair Morera passed out the proposed agenda from the meeting originally scheduled for September 9 which did not take place due to the hurricane. Ms. Morera arrived at the Civic Center to take the names of anyone who came to the meeting, but no one showed up. She explained that this meeting was to be the kick-off for the Teen Center committee. They distributed several hundred flyers and Board members personally contacted the schools. Anyone interested was invited to attend. The plan was for the attendees to break into brainstorming groups. The agenda contained an outline of possible discussion items for each of four topics (location, funding, etc.) that need to be considered during this planning process. After a period of brainstorming, there would be a dinner break, followed by a summary of what was discussed in each group by the table leaders. Anyone still interested in working on this project after the initial meeting would be invited to future meetings. Discussion ensued regarding an alternate date and the time. There was consensus that the next meeting be scheduled for 6:00-8:00 p.m. Sherri Claude will check availability of the two dates the Board suggested, November 9th or 10th. THE MEETING HAS BEEN SCHEDULED FOR TUESDAY, NOVEMBER 9 AT 6:30 P.M. AT THE CIVIC CENTER (time had to be moved back due to classes running until 6:00 p.m.). Vice Chair Morera will revise the flyer and Sherri will print more copies. Chair Waldman suggested that they be printed on lighter color paper this time. Sherri will distribute to City facilities, including City Hall in the Mall. The Board will again deliver to the middle and high schools in the area (Mr. Waldman - Park Vista and Christa McAuliffe; Ms. Morera - Atlantic, South Tech and Odyssey; Ms. Miller - Lake Worth Christian; Julie Claude - BB High School and the Boynton Beach Mall information booth; Ms. Geathers - Congress Middle). This meeting will also be promoted at the Youth Expo. Meeting Minutes Advisory Board on Children & Youth BovntQn Beach, Florida September 23, 2004 B. Volunteer Project/Adopt-A-Spot Program - November 6 Sherri Claude noted that Ms. Veaner wanted the November 6 event to include more pruning of plants, in addition to trash pick-up. Sherri will send a notice to the Youth Volunteer Bank members. The Board looks forward to getting more details on what work is to be done from Ms. Veaner at the October meeting. Mr. Waldman announced the Board Dinner, scheduled for September 29 at Benvenuto's, and said that he hopes all members would be attending. C. Youth Volunteer Bank Sherri Claude asked the Board if they would still like to schedule a brainstorming session with current members of the Youth Volunteer Bank, to see what they were interested in, so we could schedule volunteer opportunities in which they would participate. Chair Waldman suggested a picnic, and solicited each member's opinion on whether they thought some kind of event was a good idea. Sherri suggested a holiday party in December. Ms. Morera liked the idea, noting there is a good turnout for the banquet, and this could be a second time of year that the youth are rewarded. There was consensus to schedule an event for Saturday, December 18 from 4:00-6:00 p.m. Sherri will check on a location. D. Bob Borovy Award The award will be advertised and applications available at the Youth Expo. Sherri noted that the balance of $3,383 includes the $1,000 from Commissioner Ensler. She will draft a letter of thanks for Chair Waldman's signature. E. Youth Expo (October 30) Chair Waldman noted that volunteers are needed to man the Board's table. He and Vice Chair Morera are planning to be there all day. Sherri noted there will be entertainment by Ronald McDonald and Christy the Clown, with a professional DJ who will emcee the event on stage. Staff is in the process of contacting the entertainment groups and schools regarding contest entries. Six non-profits have committed to date. Mr. Kendall advised that the FAU football players may be able to attend. Sherri will send him an application. Ms. Morera said that she is planning to purchase glow sticks (as mentioned at last month's meeting) as give-a-ways at the Board's table. Sherri will print the board flyer, teen center meeting flyer, Bob Borovy poster and applications and Youth Volunteer Bank poster and applications for distribution at the Board's table. Mr. Waldman suggested East West Karate may want to perform, and Sherri should contact Lori Wilkinson. F. Guest Speakers Chair Waldman asked Sherri to invite Lula Butler to the Board's next meeting on October 28 and Angela Girtman to the Teen Center meeting. 3 Meeting Minutes Advisory Board on Children & Youth Bovnton Beach, Florida September 23, 2004 G. Other Ms. Julie Claude announced the Boynton Beach High School drama department will be performing 5 Women Wearing the Same Dress October 29 - November 7. Performances are at 8:00 p.m Fridays and Saturdays and 3:00 p.m. on Sundays. Tickets are $5. Chair Waldman asked Mr. Kendall if he had any questions. Mr. Kendall asked what research was done to determine the need for a teen center. Mr. Waldman explained that a survey was done several years ago via water bills, and there was an overwhelming response that the community wanted one. There was also information obtained from a study done by an independent consultant a couple of years ago. Mr. Waldman pointed out that, although there are some programs for teens, there is no centrally located place for them to go seven days a week. The Board's vision is for a safe place to keep them off the streets where they can be productive, not just "hang out." Mr. Waldman also noted the Board did conduct several meetings a few years ago in which there was interest from the community. Mr. Kendall said it would be very helpful to get other organizations, like MAD DADS involved. Mr. Waldman also noted that the Board had a Youth Council which was successful for about two years, but most of the members were high school juniors and seniors from the same school, so when they graduated, the Council was disbanded due to lack of interest. VIII. New Business None IX. Future Meeting Dates: October 28, 2004 December 2, 2004 (Youth Expo Awards Ceremony) X. Adjournment There being no further business to come before the Board, the meeting was duly adjourned at 8:05 p.m. Respectfully submitted, Sherri Claude 9/27/04 4