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Minutes 10-15-04 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON FRIDAY, OCTOBER 15, 2004 AT 10:00 A.M. Present Jerry Taylor, Mayor Mike Ferguson, Vice Mayor Bob Ensler, Commissioner Mack McCray, Commissioner Kurt Bressner, City Manager David Tolces, Assistant City Attorney Absent Carl McKoy, Commissioner Mayor Taylor called the meeting to order at 10:08 a.m. and announced that the next Regular Commission Meeting would be held on Wednesday, November 3, 2004 due to Election Day on Tuesday, November 2, 2004. VI.C.1 Proposed Resolution No. R04-180 Re: Authorizing execution of a professional services contract for implementation of a portion of the City Commission strategic plan Commissioner Ensler requested an explanation of this item and inquired as to the next phase. City Manager Bressner said he would provide a supplementary report to Commissioner Ensler. Mayor Taylor explained the purpose of the contract was to put the strategic plants goals into action. City Manager Bressner said he would talk to Ms. Brosemer, President of Politically Correct, Inc. before next Tuesday and outline the Commissioners' concerns. He would also coordinate with the Intergovernmental Agency. VI.C.3. Proposed Resolution No. R04-182 Re: Authorization to proceed with professional services scope of work for a project review of the viability of refurbishing the Old High School vs. construction of a new Civic Center City Manager Bressner said the Commission requested, on October 4th, an evaluation of refurbishing the building versus constructing a new building based on a cost analysis, feasibility analysis and functionality analysis. Like other municipalities have done, the City could remove the front facade of the Old High School, and either have it restored or relocated to pick up some of the intrinsic value. Commission discussion ensued regarding moving forward once the report was finalized. Meeting Minutes Agenda Preview Conference Bovnton Beach, Florida October 15, 2004 VIII.A Project: Gateway Shell (COUS 03-007) Agent: Beril Kruger of Beril Kruger Planning & Zoning Owner: Suau Enterprises, Incorporated Location: 2360 North Federal Highway Description: Request for conditional use/major site plan modification approval for a 681 square foot building addition to an existing gas station / convenience store on a 0.48-acre parcel in the C-3 zoning district. The Commission discussed the Conditions of Approval and the variances under Items VI.E.1 through VI.E.5. The Commission asked, if the Gateway Shell project was approved, would Items VI.E.1 through VI.E.5 automatically be approved? Assistant City Attorney Tolces explained that the Commission would have to approve the Conditional Use/Major Site Plan Modification first, subject to obtaining certain variances. After that, each variance under Items VI.E.1 through VI.E.5 would be considered separately. There was discussion on a monument versus pylon sign, and the Commission requested clarification of staffs recommendations, which was in opposition to the City Code. Mr. Rumpf, Director of Planning and Zoning said the freestanding sign variance requested would not impact the site plan; however, the outcome of the landscaping variance could have a significant impact on the site plan. Commissioner Ensler questioned whether the Gateway Shell project should be presented to the Commission because of all the CRA denials. Mr. Rumpf responded that staff would meet with the applicant prior to the Commission meeting. Commissioner Ensler asked, if the Commissioners approved the CRA's recommendations, would the 33 foot sign have to be removed? City Manager Bressner responded that the Commissioners' decision would obligate the applicant to make changes elsewhere. Commission discussion ensued regarding whether the new building addition had to withstand 140 mph winds and, if that addition was attached to the existing building, were there new hurricane requirements? City Manager Bressner explained, if the addition was more than 50% of the building area, the building would have to be brought up to code. VI.E.6. Sunbelt Hydraulics (SPTE 04-008) - Lot 9 West Industrial Avenue - Request for a second one (1) year time extension of the site plan approval originally granted on August 6, 2003, from August 6, 2004 to August 6, 2005 VI.E.7. Boynton Beach Marina Townhomes (SPTE 04-007) - 743 NE 1st Avenue - Request for a one (1) year time extension of the site plan approval granted on July 15,2003, from July 15, 2004 to July 15, 2005 Commissioner McCray said he would like to pull Items VI.E.6 and VI.E.7 for discussion. 2 Meeting Minutes Agenda Preview Conference Bovnton Beach, Florida October 15, 2004 VI.F. Authorize repair to private property due to utility system damage (RECONSIDERED AND TABLED ON OCTOBER 4, 2004) City Manager Bressner recommended moving this item up on the agenda for discussion because residents would be present. XI. NEW BUSINESS Vice Mayor Ferguson requested adding an item to nominate himself as Vice Mayor and an item to Review Possible Changes to Compensation for the City Commission. Mayor Taylor said they would be added to Future Agenda items; however, the request for Vice Mayor would be effective on November 16, 2004. When Commissioner Ensler asked if the Vice Mayor was adding discussion about the Commission's benefits being similar to regular employees' benefits, City Manager Bressner said he would need an updated comparison of regular employees benefits in order to prepare his analysis of staff's backup. This issue could not be presented until the second meeting in November. Vice Mayor Ferguson requested adding Review of Amendments/Renewal to Towing Contract to the Future Agenda. Assistant City Manager Hawkins said staff had the contract and made some changes. The contractors had asked for an extension because the contract expired. He said the Commission would receive a report after staff had a precontract consultation session with the contractors. XII. D. Other Commissioner McCray asked if the Public Works Department was back on their trash pick up schedule. Public Works Director Jeff Livergood said the City would be close to its schedule by Tuesday, October 19, 2004. XIII.A Requested by Residents for Resolution of Support - Affirmation of Public Access Lake Drive in Lakeside Gardens Subdivision City Manager Bressner said the Commissioners received a request from residents for an easement vacation to be added to the agenda. The residents were asking the Commission to adopt a resolution. There was a consensus to ratify the Commission's decision at their October 19, 2004, meeting. Mayor Taylor said he was proud of the Police Department for receiving accreditation. He recommended the Department forward their plaque to the City Clerk so that a formal announcement and presentation could be scheduled at the Regular Commission meeting. 3 Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 15, 2004 XIV. Adjournment There being no further business to be discussed, the Agenda Preview Conference adjourned at 10:40 a.m. CITY OF BOYNTON BEACH ATTEST: mmis' 75 ~ 1_- .:omnniP~_... , c~~~;~ /. ...-..-.-.. /) - ~ - ,,-/ ---~ ..... .~ eputy City Clerk (One CD -101504) 4