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Minutes 10-28-04MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN THE COMMISSION CHAMBERS BOYNTON BEACH, FLORIDA ON THURSDAY, OCTOBER 28, 2004 AT 7:00 P.M. Present Steve Waldman, Chair Mary Morera, Vice Chair Evelyn Geathers Hattie Miller Steve Miller Betsy Veaner Willie Pearl Wilson Darcy LaFountain, Alternate Anne Vonick, Alternate Renee Roberts, Student Sherri Claude, Board Liaison Absent Julie Claude, Student Laura Woozley, Student I. Call to Order Chair Waldman called the meeting to order at 7:04 p.m. II. Moment of Silent Prayer/Pledge of Allegiance Ms. Geathers led the Board in the Pledge of Allegiance to the Flag after which there was a moment of silent reflection. III. Approval of Minutes of September 23, 2004 Motion Ms. Veaner moved to approve the minutes. Motion seconded by Ms. Wilson and carried unanimously. IV. Approval of Agenda Motion Ms. Roberts moved to approve the agenda. Motion seconded by Ms. Miller and carried unanimously. Meeting Minutes Advisory Board on Children & Youth Bovnton Beach, Florida October 21~, 2004 V. Announcements/Presentations/Correspondence Chair Waldman read a letter prepared by Sherri Claude to Commissioner Ensler thanking him for his recent $1,000 contribution in Community Investment Funds. The contribution was for the Bob Borovy Citizen of the Year Award. VI. Public Audience Darcy LaFountain and Anne Vonick, two newly appointed alternate members, were invited to the dais. They provided a brief background of themselves, and the Board members welcomed them. VII. Old Business A. Teen Center Chair Waldman announced that a kickoff meeting for the Teen Center committee was scheduled at 6:30 p.m. on November 9, 2004, at the Civic Center. Vice Chair Morera distributed flyers for the meeting and asked the Board members for names of those individuals who planned to attend. She said those attending the meeting would be divided into groups to brainstorm topics such as location, funding, staffing, etc. Each group would focus on an idea, be assigned a leader, and make a presentation of their idea. Refreshments would follow a break, and the meeting would be recorded. Vice Chair Morera urged the Board members to distribute the flyers since the meeting was in two weeks. Chair Waldman suggested placing topics on tent cards for better representation. He said he would invite Lula Butler, Director of Delray Teen Center, to the meeting. Chair Waldman recommended that Board members provide names, addresses, and phone numbers of organizations so that they could be invited. Vice Chair Morera said she envisioned setting up the room in a circular fashion. Ms. Claude said the auditorium was unavailable because FEMA was scheduled to be there until 8 p.m. Two small rooms were available to the Board for the kick-off meeting. Ms. Veaner said the groups would meet in separate rooms and reconvene in one room. Ms. Roberts suggested starting the kick-off slowly with a dance studio, tutoring lessons, and getting children interested. The Teen Center could be built from there. There were discussions among the board members regarding the food needed based on the number of children attending. There was a general consensus to purchase the food and beverages necessary for the kick-off meeting. 2 Meeting Minutes Advisory Board on Children & Youth Bovnton Beach, Florida October 28,2004 Mr. Miller suggested scheduling one of the Teen meetings at a school. There were discussions for the next Teen meeting to be held during a regular board meeting, and the date for the next Teen meeting would be made at their next regular board meeting. Discussion ensued regarding formulating a time frame and fixing a date for the next Teen meeting following the kick-off meeting. Ms. Veaner asked what was the Board's expectation at the next Teen meeting. Vice Chair Morera responded that it would be ideal to select officers. She cited focus groups and team leaders as an example. B. Volunteer Project/Adopt-A-Spot Program - November 6 Ms. Claude asked the Board members for their recommendations so that she could make the necessary arrangements. Ms. Veaner said the Adopt-A-Spot looked beautiful; however, the Volunteer Beautification Project was not attainable because it was so large. She asked for the project to be smaller. Ms. Claude suggested the members return to their original arrangement, which was a smaller spot in the form of a triangle. Ms. Veaner asked if there was funding for plants. Ms. Claude said there were funds dedicated to volunteer projects. She suggested Ms. Veaner work with the Recreation and Parks Department staff because they could get a discount from various companies. Ms. Claude said she would work out the details and then send board members a letter to confirm. The Adopt-A-Spot program was scheduled at 9 a.m. on November 6, 2004. C. Youth Volunteer Bank Sherri Claude reminded the members of a previous discussion to have an evening holiday gala on December 18, 2004, at the Art Center. She suggested scheduling a workshop meeting to plan the party. The workshop meeting was scheduled at 10 a.m. on November 5, 2004, in conference room "A" in City Hall. D. Bob Borovy Award Ms. Claude announced that she received newspaper publishing information from Boynton Beach High School. The High School asked if the Board wanted to place an advertisement about the Bob Borovy Award in their paper. Ms. Claude explained the cost and said she would get the publisher's name and additional details for the Board. Ms. Roberts asked if the Bob Borovy Award was only available to Boynton Beach citizens. Chair Waldman said only people living within the City's corporate limits could receive the award. Ms. Roberts said she asked because her school put out a playbook for all the performances, which always sold very well. She said she would bring more information to the next meeting in case the Board members wanted to advertise in the playbook. A consensus was made to participate in the Boynton Beach High School newspaper. 3 Meeting Minutes Advisory Board on Children & Youth Bovnton Beach. Florida October 28, 200~. E. Youth Expo (October 30) Chair Waldman noted that the Youth Expo would be in two days and it was necessary to confirm Board member attendance. All the Board members confirmed their attendance except Ms. Roberts. Ms. Claude said the entertainment would include Christy the Clown, Ronald McDonald, a DJ, an emcee for the event, and prize drawings, etc. The Advisory Board on Children and Youth, as a sponsor and organizer of the event, would have a table. The Recreation and Parks Department was considering giving out Halloween goodie bags, and the Board would give out glow sticks. F. Guest Speakers None G. Other None VIII. New Business Chair Waldman said he attended a meeting with several Recreation and Parks Board members. Ms. Miller explained the main focus of the meeting was about future plans for City parks. The Board performed a survey and the results showed that 50% of the community wanted a Teen Center. Ms. Claude announced that the Recreation and Parks Board scheduled a strategic planning workshop meeting from 8:30 a.m. to 4:00 p.m. on November 19, 2004, at the Hester Center. The Board members were welcome to attend. IX. Future Meeting Dates: December2,2004 (Youth Expo Awa~s Ceremony) January 27,2005 February 24,2005 X. Adjournment There being no further business to come before the Board, the meeting was duly adjourned at 8:13 p.m. Respectfully submitted, Lola S. Bramwell ~ Deputy City Clerk 102804 4