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Minutes 12-06-04MINUTES OF THE REGULAR MEETING OF THE ARTS COMMISSION BOARD HELD AT THE SCHOOLHOUSE CHILDREN'S MUSEUM, 129 EAST OCEAN AVENUE, BOYNTON BEACH, FLORIDA, ON WEDNESDAY, DECEMBER 6, 2004 AT 6:30 P.M. Present Debby Coles-Dobay, Chairperson Richard W. Beaulieu, Vice Chair Angela Budano Kimberlee M. McGow Anita Remer Suzette Urs Michael J. McGoey, Alternate Linda Sage, Alternate Arleen Dennison, Board Liaison I. Call to Order Chairperson Coles-Dobay called the meeting to order at 6:38 p.m. I1. Attendance After member introductions Chair Coles-Dobay declared a quorum was present. Chair Coles-Dobay introduced new member, Angela Budano. Ms. Remer asked that her email address be changed to aremer~,bellsouth.net on the Board Member listing. II1. Communication and Announcements Chair Coles-Dobay informed the Board that Rick Brightfeld had tendered his resignation. She had encouraged him to remain active with the Board in other capacities such as public artist or artist liaison but had not heard from him confirming he would. She encouraged all the members to voice their concerns with any issues they may have and reminded everyone that once the Comprehensive Master Plan is completed, the business of administering the plan will be more rapidly paced. She encouraged everyone to read the minutes from each meeting and inform her if they felt their comments were not included. She reminded everyone that their voices are important and encouraged everyone to vocalize their concerns. Ms. Urs shared that she felt that the process was originally progressing at a slow pace until she became involved with writing the verbiage of the various sections within the master plan. She encourage everyone to stay involved in all the areas of developing the master plan in order to see the progress of the project. Meeting Minutes Arts Commission Board Boynton Beach, Florida December 6, 2004 IV. Presentation/Sales Meeting Once the Comprehensive Master Plan is completed, a presentation will be made to the City Commission to "sell" them on the concept of the Arts Commission and Art in Public Places. Topics will include how revenue would be gained through an impact fee. A discussion took place on the best way to format the presentation and it was decided that the outline of services offered to the developer, located on Page 17 of the Master Plan, would be the basis for the sales presentation. The presentation would be visually appealing, utilizing pictures in a slideshow to reflect examples of how art has been used in public places by developers. A chart will also be included that will list the surrounding communities who have an art commission and what impact fees they have that support their programs. People who have had experience organizing public art programs, and producing public art in surrounding communities, will be asked to participate in the presentation by speaking about their experiences and answering questions regarding the challenges they have experienced. Each speaker will have 10-20 minutes in which to make his or her presentation with a Q&A session following. The Q&A session will help bridge the gap in time while the next speaker is setting up. Names of potential speakers were discussed and the Board decided that each person would be contacted to ascertain their level of interest in assisting with the presentation. Those speakers who have confirmed their participation in the event will be reviewed and categorized at the next meeting as to their area of expertise. A subcommittee will then decide which speakers would best represent all of the Commission's concepts. It was determined that Chair Coles-Dobay and Rick Beaulieu will represent the Board at the presentation. Ms. Dennison will make a request to the City Manager to schedule the sales presentation meeting with the Commissioners. A concern was voiced about what would happen if the City Commissioners do not support the concept of the proposed Impact Fee. Chair Coles-Dobay informed the Board that there are other funding options that would have to be pursued such as grants, etc. Also, area and national organizations and firms would also need to be approached to solicit their interest in the Commission and in funding projects or contributing monetarily in some other way. V. Developer Alternatives Ms. McGow presented information to potentially be included in the Master Plan on various alternatives for developers. The City of Palm Desert and Los Angeles both offer developer alternatives that would allow a developer to place art in or on their project. The developer would go through essentially the same process they would if they were 2 Meeting Minutes Arts Commission Board Boynton Beach, Florida December 6, 2004 going through the Arts Commission directly, but would choose to place the artwork on their own. An Artwork On-Site approach allows developers to maximize their return on art fees by bringing a signature piece of art to their developments as an identifying prestige feature. The City of Palm Desert offers 3 options for developers. 1. Place a piece of art on the site. This allows the developer to elect to place permanent public artwork in a particular development project. 2. Donate art to the City of Palm Desert. 3. Pay a fee in lieu of artwork. Donations of art to the City of Palm Desert are reviewed by both the Art in Public Places Commission and the City Council to determine the aesthetic quality of the donation, the works/maintenance requirements, and the appropriateness of the donation to the overall goals of the Art in Public Places Commission. If the developer were to place his or her own commission on site, a list of criteria must be met. If the criteria were not met, a Certificate of Occupancy would not be issued. Los Angeles, a much larger City, has a similar option. The developer has to enter into an advance agreement with the Cultural Affairs Department. They would then have an option of completing a Cultural Affairs Department approved arts project for the value of the arts development fee obligation. Maintenance for any piece of art would be the responsibility of the property owner. There have been concerns that the Commission will be hitting developers with another impact fee. These alternatives help to soften the blow and still accomplish the Commission's goals. It would be up to the Board to include these suggestions as alternatives. Ms. McGow will write suggested verbiage for this section to present to the Board. VI. Comprehensive Master Plan Text Revisions The last draft of the plan document went to Doug Hutchinson, CRA; Mike Rumpf, Planning; and the City Attorney, soliciting their feedback. Quintus Greene, Development, currently has a copy as well. Two documents currently exist: the Guidelines and Recommendations document which contains the meat of what Art in Public Places is, and the Reference document. A discussion ensued regarding changes to be made to the text within the Funding Recommendations. Item 2 should read, "exemption on the first $100,000". Meeting Minutes Arts Commission Board Boynton Beach, Florida December 6, 2004 Reword the Not-For-Profit section to read, "...will organize as a Not-For-Profit Organization as appropriate." On page 18, Pre-Application Review Meeting, references Board participation in the pre- application meetings with the Planning and CRA departments. Board participation would be on a rotating basis of all Board members. On page 17, the outline of services offered to the developer would be the basis for the sales presentation to the City Commission. This outline would also be used to create a brochure for the CRA to use during its preliminary conversations with developers. Development discussions for the brochure would take place after the City Commission signs off on the Art in Public Places concept. Replace the list of bullets in the Introduction section of the Master Plan with the 1st paragraph from Page 6. Remove the title, "Why Public Art". On page 3, add the author for the quote housed in the square. On page 12, the verbiage for the Arts Commission Image Statement for the City will be reworked to make it clearer. The tagline, "The HEART of Boynton Beach", received favorable comments. VII. Comments/Communication Once the Committee is in full swing, Ms. Sage will present information on how to judge art. Chair Coles-Dobay reminded everyone that once the Committee begins its work, every member should be able to select an area they are interested in with regard to how the Art in Public Places business would be run. The Sister Cities organization will be hosting an event on March 12th at the library. Chair Coles-Dobay asked for someone to attend to assist in the judging competition. Ms. Sage volunteered her participation. Chair Coles-Dobay will confirm the time of the event. Internationally known curator and writer, Polly Staple, will be discussing issues faced by artists and curators at the Palm Beach Institute of Contemporary Art on Tuesday, December 7th. Ms. Sage offered to attend, provided her schedule allows. Chair Coles-Dobay recommended the Board continue to participate in the events of other organizations and Boards in an effort to gain recognition in the community. VIII. Next Meeting The next scheduled meeting will be held on January 3, 2005. 4 Meeting Minutes Arts Commission Board Boynton Beach, Florida December 6, 2004 Adiournment There being no further business, the meeting properly adjourned at 8:32 p.m. Respectfully submitted, Deanna Ewing Recording Secretary (121404) 5