R98-111RESOLUTION NO. R98-H/
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING STAFF TO APPLY FOR PHASE V,
PALM BEACH COUNTY ROADWAY BEAUTIFICATION
GRANT, FOR SOUTH CONGRESS AVENUE MEDIANS
(8),AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
beach, upon recommendation of staff, deems it to be in the
best interests of the citizens of the City of Boynton Beach to
authorize and direct staff to apply for Phase V, Palm Beach
County Roadway Beautification Grant; and
WHEREAS, this grant request is to landscape/irrigate the
eight medians north of GOlf Road on Congress Avenue, and
requires a 50/50 match between the City of Boynton Beach and
Palm Beach County in a yearly phasing program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, T~IAT:
Section 1. The City Commission of the City of Boynton
Beach, Florida hereby authorizes staff to apply for Phase V,
Palm Beach County Roadway Beautification Grant, for the South
County Medians (Golf Road North Ocean Drive).
Section 2. That this Resolution shall become
effective immediately upon passage.
11/19/97
PASSED AND ADOPTED this
day of July, 1998.
CITY OF BOYNTON BEACH, FLORIDA
-M~yor
Cry Clerk
Mayor Pro ~em
Commi s soner i
Commissioner
11/19/97
~ 98-
Page I of 6
Instructions
Instructions to Applicants
PALM BEACH COUNTY THOROUGHFARE BEAUTIFICATION GRANT
prepared by
Beautiful Palm Beaches, Inc. Grants Advisory Committee
1. ROLE OF BEAUTIFUL PALM BEACHES:
Since 1994, Beautiful Palm BeacheS, Inc. (BPB), a 501(c)(3) non-profit, volunteer-based organization, has been'designated
by the Palm Beach County Board of County Commissioners (BCC) and the Metropolitan Planning Organization (MPO) as
program coordinator to facilitate the administration of this annual grant application process, thereby assisting with the
allocation of designated landscaping funds to beautify state and county designated thoroughfares. The MPO is the agency
which is responsible for allocation of Flodda Dept. of Transportation (FDOT) funds for state transportation projects in Palm
Beach County.
BPB will conduct a meeting to answer questiOns about the grant application and process as stated on the enclosed notice.
Attendance is not mandatory and is for assistance to applicants only. Please review the application carefully prior to the
meeting.
The BPB Grants Advisory Committee is comprised of BPB Board Member volunteers who are professionals in the fields of
!landscape architecture, horticulture, forestry, and engineering.
~2. BACKGROUND OF BEAUTIFUL PALM BEACHES:
Beautiful Palm Beaches, Inc., a grass-roots volunteer-based organization formed in 1988, received certification in 1994 as
3aim Beach County's affiliate of Keep Amedca Beautiful, Inc. and Keep Flodda Beautiful, Inc. The non-profit organization is
~dedicated to facilitating public/private pa~erships to improve the quality of life in Palm Beach County through environmental
education programs and projects that: CLEAN IT UP, FIX IT UP, and KEEP IT UP.
One CLEAN IT UP project sponsored by Beautiful Palm Beaches, Inc., is the "Great Beautiful Palm Beaches Cleanup", a
:project of the GLAD Bag-A-Thon which is conducted by Keep Amedca Beautiful affiliates in over 100 American cities. This
cleanup event, coordinated by BPB and the Solid Waste Authority ($WA), has resulted in almost eight million pounds of litter,
~trash and fires being collected by volunteers over the past five years.from Palm Beach County's roadways, .parks,
~neighborh~s and waterways. BPB also coordinates Palm Beach County's participation in the Center for Marine
!ConserVations Florida Coastal CleanUp each September. In 1995 and 1996, BPB jointly coordinated Project E.A.G.L.E.
(Enhancing A Great Living Environment) along with the Flodda Game & Fresh Water Fish Commission to clean four
~recreafional lakes. FIX IT UP-projects include the Palm Beach County Thoroughfare Beautification Grant program. The KEEP
ilT UP portion of BPB's mission is ensured through requirements for the continued maintenance of beautification projects.
!BPB also helps to KEEP IT UP through ongoing litter abatement programs: BPB initiated and facilitated the implementation of
iPalm Beach County's "Adopt-A-Highway" (state roads)and "Adopt-A-Road" (county roads) programs. In 1995, BPB
iintroduced the "Adopt-A-Street" prograr~ to the county's municipalities for local streets. In 1997, BPB took over administration
!of the Adopt-A-Shore program in Palr~ Beach County. BPB programs attempt to instill community pdde and a sense of
iownership to ensure effective iong-termlresults.
/
Additional volunteer projects and programs include the Build America Beautiful program to encourage responsible waste
'handling and reCYcling practices on constructi°n sites and!the Boaters & Anglers Pledge program to reduce marine debris to
improve the environmental and aesthetic quality of our waterways and shorelines. The BPB education committee is providing
environmental programs and projects for public and pdvate school students at all levels.
~nyone interested in.,~)lunteering, or fi~,~.~,cially supporting the programs and projects of Beautiful Palm Beaches, Inc. is
nvited to call BPB at (561) 686-6~46 for additional informatiOn.
BEAUTIFUL PALM BEACH., INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 o 561-686-6~
Page 2 of 6'
Instru'ctiOns
GRANT INFORMATION AND REQUIREMENTS:
This application process is used to apply for state Metropolitan Planning OrganizatiOn (MPO) matching grant funds and
county Board of County Commissioners (BCC) matching grant funds. Minor distinctions in qualification criteria for the two
types of funding are noted throughout.
SOURCES OF FUNDING
Beautiful Palm Beaches, Inc. (BPB) was successful in facilitating the budgeting of a new
Beach County BCC (Board of County Commissioners) and the MPO (Metropolitan Plan
beautification of state and county thOrOughfares throughout Palm Beach County. These comm
two million d°l ars over a five-Year pedod which began in 1994.
the Palm
to assist in :the
funds exceed
GRANT PURPOSE
Matching grants are available for thoroughfare landscape beautification projects on or contiguous to (within 25') and entirely
visible from deSignated state and county thoroughfares in Palm Beach County as described below:
STATE MPO GRANTS
State MPO grants: only available for landscape improvement projects (or portions of projects) on state thoroughfares
falling entirely within the state right-of-way, including such roads traversing munidpalifieS.
NOTE: A sedes of questions within ~he application and verification with FDO T (Flodda Department of Transportation)
will deterTnine project eligibility for MPO funds.
COUNTY' BCC GRANTS
County BCC grants: available for landscape imPrOvement projects on or contiguous to and visible from designatred_
county thoroughfares (contiguous and within 25' of right-of-way) and for projects (or portions of projects) on s~
thoroughfares extending up to 25' beyond the state right-of-way, including such roads traversing municipalitieS.
NOTE: A se#es of questions within the ap~cation and verification with PBC Engineering Dept. w~l determine project,
eligibility for BCC funds.
NOTE: Landscaping that is hidden behind walls and fences or otherwise not entirely visible from the thoroughfare is not
eligible for a grant or as Applicant's match.
WHO MAY APPLY
Potential applicants include, but are not limited to, the following: municipalities, homeowners associations., community
associations, business associations, special districts, and other government entities. Applicants must be able to enter into
grant contractual agreements and must meet requirements regarding insurance, maintenance, etc.
GRANT AMOUNTS
There is no pre-established maximum ameunt which may be requested; however, conservative requests may receive more
favorable consideration. The total amount of grant funds available for this grant cycle was unavailable at the time of 'the
pdnfing of this application.
MULTIPLE APPLICATIONS
Applicants may submit multiple applications requeSting grant funds for various projects, whether requesting BCC'or-MPO
grant funding. However, Applicant must include a statement from Applicant's authorized executive officer that Applicant is
prepared to immediately fund, implement and maintain all projects submitted if grant funding is approved.
ELIGIBLE / INELIGIBLE COSTS
All materials, labor, and establishment period maintenance costs (up to 6 months) itemized as a BPB grant request or as
applicant's match (whether provided as in-kind services/materials or provided using other allowable grant sources or paid~
cash by applicant) must be costs related to 'softscape' landscape items such as vegetation, supportive irrigation, mul
planting soil backfill, top soil, fertilizer, tree staking, etc. ·
BEAUTIFUL PALM BEACHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 * 561-686-6646
Page 3 of 6
Instructions
.... -ELIGIBLE / INELIGIBLE COSTS (continued)
The applicant's matching funds may be used for sidewalk removal, tree grates and expenses directly related to the installation
~f trees in existing sidewalks, if permitted by the regulatory authority that has jurisdiction. Projects including such installations
--~'must include written authorization from such regulatory authority in application package.
Grant funds (or matching funds) cannot be used for other types of demolition or construction of "hardscape" items such as
sidewalks, pavers, curbs, fences, walls, fountains, signage, etc. "Hardscape" items may be shown on applicant's construction
documents only if cleady distinguished on plans and in budgets (not to be included as a part of grant request or applicant's
match). Costs for site preparation, removal of exotic plants, clearing and grubbing, earth moving or fill (to raise grade level)
are not eligible for grant requests or applicants' match.
or
and continuing annual maintenance are not eligible for grant requests
This
50% match by applicant. Favorable consideration is given in the evaluation process to
match in excess of 50%. The following items qualify as allowable grant matches:
The use of in-kind services, induding donated materials and labor, may be applied toward applicant's match. Documentation
of imkind services will be required prior to reimbursement.
Tree grates (and necessary related sidewalk cutting and removal) are permitted as a matching project cost.
County BCC grants match: depending on their specific requirements, municipal, state and federal funds can match county
BCC grants with ~the~ exception of the state MPO grants which cannot be used to match county BCC grants.
State MPO grants match: depending on their specific requirements, municipal and federal (SBA and ISTEA) funds can match
state MPO grants, No other state funding sources may be utilized to match state MPO grants.
The first six (6) months of maintenance costs (establishment pedod) may count toward matching of County BCC grants on
county or state thoroughfares, but not toward matching of state MPO grants on state roads.
Traffic control (maintenance of traffic) expenses during the installation of the landscape beautification may be applied toward
Applicant's match.
MAINTENANCE
Applicant must provide (or arrange for another entity to .provide) a commitment for the perpetual care of installed projects
during and after the contractor's warranty period. In January 1996, the BCC approved the installation and maintenance by
Palm Beach County of trees in medians of designated roadways in unincorporated PBC. Such trees will be installed under a
separate program, unrelated to this grant program. If enhanced landscaping in addition to trees is desired, this constitutes a
project which must apply through this grant process and which must be maintaineo by applicant, if applicant's project is on a
County thoroughfare in unincorporated PBC, contact PBC Engineering at (561) 684-4030 for complete details regarding
maintenance obligations and for additional information on the separate tree planting program.
UTILITIES
To be eligible, it is required that all grant applications include letters of approval from all utility companies whose underground
or overhead lines are located in planting areas. Letters shall be insufficient unless they demonsbate that the uElity has
reviewed Applicant's final planb'ng plan, species selecgon, maintenance schedule, etc. and has no'-objecb'ons to the project_
Utility letters must refer to the issue or revision date of the plans which they have reviewed. For FPL approval, contact Mark
Heffiey of the FPL rVegetafion Management Dept. at (561) 640-2246. If letters from utility companies are not received in time
~or inclusion in the completed grant application package, the application must provide documentation of phone calls or
meetings with utility company staff (include dates and names with titles of utility representatives). This documentation shall
indicate that the utility has granted conceptual approval of the project, and the utility contact shall be copied on the
documentation letter.
BF_ UTIFOL BEACHES, INc.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646
Page.4 of 6'
InstructiOns
presentation of its recommendations to the BCC and MPO in the fall of this
applicants
aPF
agency
c(~ntact
this
]rant
and
FDOT GRANT AGREEMENTS
Please note that ~he Flodda Dept. of TransportatiOn may only enter into Grant Agreements; with govemmental agencies.
Therefore, although the local agency (municipality or palm
Beach County) is ~reement requirement may delay the
of endorsement and intended cooperation from
PAYMENT OF GRANT FUNDS
Grant funds are paid on a reimbursable basis after project inStallation. Projects installed (or portion thereof) pdor to writ
authorization from the granting agency will be ineligible for reimbursement.
PROJECT MONITORING
Project monitoring may include periodic inspections and a post-audit by the granting agency. Following certification of
acceptance by the granting agency, care and maintenance of the project will be subject to monitoring. BPB reserves the dght
to comment to the BCC or MPO / FDOT should project be observed to have poor installation and / or maintenance.
METRIC. REQUIREMENTS
Plans shall be required by FDOT to be designed using metric measurements if the project is associated with a FDOT state
road construction project as oppOsed to a stand-alone landscape project. Please consult FDOT regarding specifK= project
requirements.
MULCH AND COMPOST SPECIFICATIONS
Although the use of mulch is encouraged, Cypress mulch is prohibited on ali state-funded projects. Alternatives to Cypress
mulch such as recycled mulch, eucalyptus mulch, and melaleuca mulch are also encouraged for County-funded projects.
BPB strongly encourages and will favorably consider the specification of a compost product for project installation and
maintenance programs for grant projects. The Solid Waste Authority of Palm Beach County (SWA), promotes 'AiiGro", a
compost product from wastewater residuals and yard waste. SWA may be contacted at (561)640-4000. Grade A "AllGro" is
recommended for use as planting soil backfill when mixed well with native soils (25% - 50% "AIIGm"), and also provides g~
mulch cover.
BEALrnFUL PALM BEACHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 o 561-686-6646
Page 5 of 6
Instructions
~ROJECT REVISIONS
]'he landscape planting plans submitted as a part of the application package must be 100% complete. Applicant's drawings
,~nd application package shall sense as a basis for approval for grant funding. Therefore, after the award of the grant, any
revisions, other than for the following reasons, may be regarded as a SUBSTANTIAL CHANGE:
Revisions to incorporate suggestions from BPB as a result of the grant application review process.
Project re-phasing as a direct result of receipt of fewer grant dollars than requested under this grant program.
Minor changes in design required by Palm Beach County or the Florida Dept.' of Transportation dudng the permitting process.
(Conceptual permitting before submitting grant application package is encouraged.)
Documented unavailability of specified plant materials at time of installation.
Modifications necessary due :to unexpected underground field conditions. (Plans must document known underground utilities.)
The granting agency (BCC or MPO/FDOT) must be notified in writing by the proiect's Landscape Architect of Applicant's
desire to modify the; package. The request must deady summarize requested revisions and indicate all
appropriate cost estimates for installation and maintenance. BCC or MPO / FDOT reserve the right to
review any revisions ; .landscape planting plans submitted subsequent to this application and make a determination
whether such revisions consfit_ut,,e- a SUBSTANTIAL CHANGE to the plans upon which the recommendation for grant funding
allocation Was based. AppliCant s allocated funds will be subject to being relinquiShed if a SUBSTANTIAL CHANGE is so
determined.
APPLICATION INSTRUCTIONS AND REQUIREMENTS:
Please complete all items in this application form following specific instructions carefully. All attached typed pages must be
8 lr2" x 11". Attached sketches, plans, and maps must be no larger than 24" x 36" and at an appropriate scale with
appropriate legends. Plans reduced to a legible scale are acceptable. Place the five page application form at the
beginning of each application package, preceding other exhibits. The cover of each application package must identify:
1) Thoroughfare Name
2) County or State RAN
3) Request for County BCC Grant, State MPO Grant, or both
4) Name of Entity Applying for Grant
5) Contact name(s) and phone number(s) of Project Applicant
6) Contact name(s) and phone number(s) of Landscape Architect
7) Submission Due Date
b. The application form is available on computer disk in the Microsoft Word program and may be requested at no charge.
c. Submitted landscape planting plans must be 100% complete.
d. Submission of irrigation plans are not a requirement with grant applications. However, landscape plans must note a
guarantee that 100% irrigation will be provided by the applicant via an underground irrigation system, unless planting
concept uses a totally xedc (drought tolerant) plant palette; is tolerant to harsh road conditions; and uses mulch and
planting backfill of native soils. Submission of irrigation plans with application package is encouraged (although not
required) to show the project's readiness to move fonvard and therefore improve its chances for recommendation.
Irrigation plans will be required by permitting agencies if nomxedc planting is proposed. Since "xedscape" design groups
.... plants by the level of water needed, many plants utilized in a "xedscape' theme are not totally drought tolerant, so require
some irrigation. Totally xedc (drought tolerant) plantings are difficult to sustain in highly trafficked urban streetscapes and
will be carefully evaluated
BEAUT~UL PALM BEACHES, INC.
1920 P~m Be~ch I~kes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646
Page 6 ,of 6'
Instructions
A landscape architect registered in the state of Florida and experienced in roadway planting and
required to prepare the construction documents (plans, details, specifications) submitted as part'
package and later utilized for permits. '
Minimum requirement for
: be so specified on plans,, as per
All plant species must' be rated no greater than "slightly susceptible" to contagious diseases (suCh as lethal yellowing) by
current accepted industry research literature.
Applicant must document authorization to
an entity other than the applicant.
FDOT's, PBC's or other entity's
project is property OWned or controlled by
the satisfaction of
tFARES
.C.P.
or. STATE ROADS:
FL
i. and private lands on
'on private I
improvements will be installed
Refer to the application form for the required number and contents of application packages to be submitted.
EVALUATION CRITERIA:
A summary of evaluation criteda is provided on the attached "Evaluation Form". Please refer to detailed requirements and
criteda listed above and within the application form.
BF_~Lrr~FUL PALM BEACHES, INC,
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 3~t09 · 561-486-6646
Page I of 5
BPB Application Form
(BPB Use Only: No.
Application Form
PALM BEACH COUNTY THOROUGHFARE BEAUTIFICATION GRANT
for review and recommendation by
BeaUtiful Palm Beaches, Inc. Grants Advisory Committee
APPLICANT INFORMATION
/~ Name of Applicant:
B Federal Employer Identification (F.E.I.) Number of Applicant
C. Type of Organization: (Local Govemment, Non-Profit, Educational Institution, Homeowner's Association, etc.):
D. Name and Title of Applicant's Contact Person:
Address:
Zip: Telephone: ( ) Fax: ( )
As the duly authorized representative of the applicant, I hereby certify that all parts of the application package have been
read and understood, that all application requirements have been met, that all information submitted herein is true and
correct and represents the desire and intent of the applicant to install and maintain the proposed project according to the
plans, specifications, and costs attached herein. If successful in obtaining a grant, i further agree to provide Beautiful
Palm Beaches, Inc. with the following prior to any request for reimbursement from granting agency:
Five (5) color slides (vadous views) of the existing site before landscape installation, labeled with the project
thoroughfare name and view orientation (to be provided in a transparent plastic archival slide storage holder).
Five (5) color slides (various views) of the installed landscape project, labeled with the project thoroughfare
name and view orientation (to be provided in a transparent plastic archival slide storage holder).
3. A bdef close-out report within 30 days of completion of project installation.
Name of Authorized Executive Officer of Applicant:
Title:
Address:
Telephone:
Signature: Date:
BF_ trnFuL P. t.M BF_ CHr , INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646
Page 2 of 5
BPB Application'Form
II.
PROJECT INFORMATION
A.
Application for state Metropolitan Planning Organization (MPO) funds and/or county Board of County Commissio s
(BCC) funds to be determined by the following: ~
1. Is the
NOTE: Verify with Andy Hertel, Palm Beach
YES
NO
684-4030.
ble from a designated Palm
Is the full scope of the proposed project located inside a state thoroughfare right-of-way (thus applying for state
MPO funds)?
NOTE: Verify with Cad I-liggins, FL DepL of Transportation (954)777-4200.
YES NO
Is the proposed project located partly inside a state thoroughfare right-of-way and also partly contiguous to (within
25 feet) and entirely visible from that state thoroughfare?
NOTE: Verify with CarI Higgins, FL Dept. of Transportation (954) 777-4200.
YES NO
If yes, please select one of the following two (2) options and prepare all application documents accordingly:
OPTION 1: Is grant application submitted as a single, comprehensive project, (thus applying for co~,
BCC funds)?
YES NO
OPTION 2:
Does grant application (including plans, budgets, etc.) cleady distinguish the scope of project
that is inside the state thoroughfare right-of-way from the scope of project that is adjacent to
(within 25 feet) and entirely visible from that right-of-way (thus applying for a combination of
state MPO funds and county BCC funds)?
YES NO
In summary, grant application request is for:.
BCC Funds MPO Funds
Both
B. Thoroughfare name/project name (State Road # if applicable):
C. Project location, boundaries, and general description:
BF AUTIFUL PALM BF. ACH , INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 3iA09 · 561-686-6646
Page 3 of 5
BPB Application Form
Site Acreage of Project:
Linear feet of right-of-way to be landscaped along centedine of right-of-way:
Identify the entities which own or control the project site if other than applicant (Documentation from each entity
authorizing applicant to plant and maintain the project must be attached):
List the following as they pertain to Project's Consultant Landscape Architect of record:
Name of Landscape Architect:
Name of Firm or Agency: (if applicable):
Address:
Phone: ( ) Fax: ( )
Flodda Professional Registration Number.
H. List the following as they pertain to Applicant's designated representative who will be supervising the installation
planting and 6 month maintenance establ,shment period:
Representative's Name: Tige:
Name of Firm or Agency:
Address:
Phone: ( ) Fax: ( )
I. List the following as they pertain to the entity who will commit to the perpetual care and maintenance-of the
beautification project dudng and after the installing eontractor~s warranty pedod:
Entity Name:
Contact Name:
Address:
Phone: ( )
Name of Authorized Representative:
Signature of authorized representative:
T~e:
T~e:
BEAUTIFUL PALM BEACHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210~ West Palm Beach, FL 33409 · 561-686-6646
Page 4 of 5
BPB Application Form
APPLICATION CHECKLIST:
Submit seven (7) complete application packages, one odginai and six copies. Each application package shall include 1~
following items bound in a concise format (by GBC, 3-dng binder, etc.) and divided by tabs into the following nine ~,..~,.~
cover sheet of each application package shall include the six (6) required items listed under "instructions".
: be individuallY attached to each of the seven application packages.
CHECK TO INDICATE WHICH ITEMS ARE INCLUDED ANY OFTHE REQUIRED
BLE.
Titles for the nine (9) sections of the application package are shown in bold below:
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
Costs" chs
Budget" shal~ explain
first six
vegetatior
and
potential
Brief
crited~
For
(10)
lition to, and utilizing the outline of the "Summary of Project
by the applicant. The "Supplemental Detailed
) maintenance dudng the
~plicant's Match for BCC funds only). All cost
etc.) plant quantities, unit costs of
a multiplier factor times the
materials: mulch, fertilizer, planting backfill,
square foot b_a, sis to include both materials
project Costs chart Identify if costs are
costs eligible for requested
. Itemized cost estimates
of Project Costs" chart
availability (have only been applied t
apPlication:must note if the lack of su,
to ensure applicant understands maintenance commitment
public, environment, and meets the qualification
including a maximum of five (5) of the following:
Endorsements must be written and included in
calls will not be considered.
the CoUnty, State, or other entity owning or controlling the site to install project.
conceptual approval) from utility companies whose
31anting areas.
in a State right-of-way, please provide a letter of
willingness to become a party to the Grant Agreement
site conditions to be mounted on 8-1/2" x 11"
name and v'~wv orientation.
planting list~ quantities, and specifications) at 100%
which influence long-term survivability and safety
:urbs, sidewalks, signage, PJW's, easements,
Palm Beach County Streetscape
measurement scale, vicinity sketch,
on plans.: Plans must be folded when submitted if under
1920 Palm
Bi
INC.
West Palm Beach, FL 33409 · 561-686-6646
Page 5 of 5
BPB Application Form
SUMMARY OF PROJECT COSTS:
(rounded to the nearest dollar figure)
50% Maximum of
Total Project Costs
A
Beautiful Palm Beaches
Grant Requested
50% Minimum of Total Project Costs
B
Applicant's Matchw
C
Other Match
Grants, Donations, etc.
Summary of Eligible Grant Project Costs
(to be paid for by the grant).
1. Vegetation Materials
(trees, shrubs, (?round cover)
2.' Installation: Labor & Planting Materials
(mulch, plantin(? backfill, stakes, etc.)
3. Irrigation System
(labor & matetfals: square foot basis)
4. Water by truck during installation
(labor & materials)
5. Authorized Sidewalk Cuts / removal
Total Eligible Grant Costs: (column A)
Summary of Matching Project Costs
Vegetation Materials
(trees, shrubs, ground cover)
Installatior[ Labor & Planting Materials
Irrigation System
4. Water by truck dudng installation
5. 6 month Establishment Pedod Main-
tenance including truck watedng
(labor & rnatedals)
BCC GRANT ONLY
6. Tree Grates
7. Other (identify)
columns B + C Subtotals
$ $
$
$ $
$ $
$ $
$
$
Total Matching Funds:
(Add Columns B + C)
Total Project Cost
(Add Columns A + B + C):
Notes:
Define sources and timing of availability of all matching funds by attachment (grants, donations, in-kind services).
Ali cost items must correlate to those in the required "Supplemental Detailed Budget" to be attached. See item J-2 in
application checklist for requirements.
If a project is to be phased, dearly delineate phases by number and area on the plans. Only phases to be installed using
this year's grant cycle funding and match require a detailed cost budget.
Irrigation system costs must not exceed 50% of the "Total Project Cost'.
BFatLrHFUL PALM BFACHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646
Page I of 3
Evaluation Form
EVALUATION FORM
PALM BEACH COUNTY THOROUGHFARE BEAUTIFICATION GRANT
Beautiful Palm Beaches, Inc. Grants Advisory Committee
BPB Project Number:
Project Name/Location:
Applicant Name:
Grant Requested: $
Match Proposed: $
ITotal Point Score
BPB Recommendation: $
BPB Recommendation: $
Evaluator's Name:
Evaluator's Signature
Date:
Ao
Basic Eligibility Requirements Met (Yes or No)
Project located on state or county thoroughfare with documented authorization for project by state or
county.
Authorization letters obtained from other public/private entities affected by the project.
On-going maintenance entity committed.
Plans prepared by a Flodda registered landscape architect.
Minimum 50% match provided by applicant/other grants.
Application form, attachments, drawings and documentation complete.
Maximum of 50% of total project cost for irrigation.
J Eligible or Not (Yes/No)
Previous Grant Status (5 Pts.)
(5 Pts.) Applicant has never received a BPB Grant.
(2 Pts.) Applicant has previously received one BPB Grant
(0 Pts.) Applicant has previously received two or more BPB Grants.
(- 5 points per project) Applicant has failed to successfully implement and maintain project(s) which
previously received funding through this grant program.
Total Points
Clarity of Application (15 Pts.)
(0-5) Is the application accurate and easily understood?
(0-5) Does the "SummaQ/of Project Costs' form correlate well with the"Supplemental Detailed Budget"?
(0-5) Are the detailed unit costs reasonable by industry standards?
Total Points
Community Values (10 Pts.)
(0-3) Does the project have high potential for a positive public relations impact.
(0-3) Does the project have high potential to generate a sense of community pdde and ownership?
(0-4) Is the project anticipated to be a catalyst to inspire further reinvestment in the community?
Total Points
BEAUTIFUL P~Uavt BFACHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646
Page 2 of 3
Evaluation Focm,
Community Support (15 Pts.)
(0-3) Does the project involve documented partnerships with private businesses or volunteer groups to
provide in-kind services or cash?
(0-3) Is adequate public support documented?
(0-9) Is the project ready to move forward with committed resources?
J Total Points
Environmental Value (10 Pts.)
(0-5) Does the project screen undesirable views and buffer traffic noise?
(0-5) Does the project significantly increase canopy cover within the right-of-way?
Total Points
Cost Sharing (10 Pts.)
(3) Is applicant's match between 51 and 55%?
(5) Is applicant's match between 56 and 60%?
(7) Is applicant's match between 61 and 65%?
(10) Is applicant's match 66% or more?
J Total Points
Visibility (10 Pts.)
(0-8) Will the project be readily visible to large numbers of people?
(0-2) Does the project beautify a municipal gateway, public building, or other landmark or significant area
such as a native ecosystem) while also beautifying a larger thoroughfare context?
Total Points
Design Quality (25 Pts.)
(0-4) Are native, drought tolerant, and Iow-maintenance plant materials utilized?
(0-4) Are plant species tolerant of harsh street environmental conditions (heat, wind, dust, alkaline soils,
etc.)?
(0-4) Are plant species designed in compatible groupings related to needs (water, sun, soil PH, etc.)?
(0-4) Are native/compost soils and mulch utilized as conservation measures?
(0-4) Does the design encourage long-term survivability of plant species for long-term investment?.
(0-5) Does the design respect traffK: safety (are visibility dear sight lines and dear zone setbacks shown)?
Total Points
100 POINTS MAXIMUM TOTAL
BF_,AtrnFUL PALM BF. tCHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FI, 33409 · 561-686-6646
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Evaluation Form
:valuator s Comments:
.E: 1998 GRANT AF PLICATION MASTER
. BEAUTIFUL PALM BF_~CHES, INC.
1920 Palm Beach Lakes Blvd., Suite 210, West Palm Beach, FL 33409 · 561-686-6646