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Minutes 12-16-04 MINUTES OF THE CEMETERY BOARD SPECIAL MEETING HELD AT THE ART CENTER, 125 SE 2nd AVENUE, BOYNTON BEACH, FLORIDA, ON THURSDAY, DECEMBER 16, 2004 AT 7:00 P.M. Present: Michael Enkoff, Chairman Jody Rivers, Parks Supervisor Teresa Frazier, Vice Chair Tom Balfe, Parks Manager Janet Prainito, Secretary Karilyn Norem Hohner Susan Morrison Also Present: Brady Osborne, Boynton Beach Mausoleum John Wildner I. Call to Order Chairman Enkoff called the meeting to order at 7:05 p.m. II. Attendance Secretary Prainito reported that all members were present and introduced John Wildner, Brady Osborne, Jody Rivers and Tom Balfe. III. Agenda Approval The agenda was placed on file as presented IV. Approval of Minutes - October 28, 2004 Motion Secretary Prainito moved to approve the minutes. Motion seconded by Ms. Morrison and unanimously carried. V. Receipt of Revenue/Expense Sheets - October & November 2004 Chairman Enkoff inquired if the cost for the purchase of the sod was included in the expense sheets. Mr. Balfe responded that it was not. Motion Secretary Prainito moved for approval. Motion seconded by Ms. Hohner and unanimously carried. Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 VI. Receipt of Sales Reports - October & November 2004 Motion Ms. Morrison moved for approval. Motion seconded by Ms. Frazier and unanimously carried. VII. Unfinished Business A. Parks Division Report Mr. Balfe presented the Park's Report, a copy of which was included in the agenda packet. There were nine (9) Mausoleum entombments and fifteen (15) in-ground burials for a total of twenty-four (24) burials for the month. B. Update on Cemetery Survey Mr. Balfe reported that Timothy M. Smith Company, the company that originally did the survey, is no longer in business. Mr. Balfe contacted O'Brien, Suiter and O'Brien and spoke with Mr. Paul Engle of that company. Mr. Engle requested that he be furnished with a copy of the boundary survey so that he could provide a quote for the cost of the replatting. Mr. Balfe asked Secretary Prainito to furnish him with a copy of the survey and he would forward it, together with a breakdown of the additional work necessary for replatting the Cemetery. Mr. Balfe thought that he could have a quote available at the next meeting. Mr. Wildner noted that O'Brien, Suiter and O'Brien did the original survey of the Cemetery: however, Mr. Engle is the new owner of that Company and would not be familiar with what had been done in the past. Chairman Enkoff inquired if it was known how many new graves could be added. Mr. Wildner explained that before this could be determined, the replat process has to go through the City's Engineering Division and then be approved by the City Commission. Ms. Rivers inquired if the replatting would have to go through the TRC process, and Mr. Wildner stated that this was not necessary. C. Status of possible rule change regarding protective caskets Mr. Osborne inquired what prompted this rule change. Mr. Wildner stated that at one time the Cemetery had a rule that required that a certain type casket must be used for entombment in the Mausoleum. A few years ago, when there was discussion regarding various Cemetery rule changes, the City Manager at the time changed this rule. Secretary Prainito reported that this took place in 1996. In 1994 the Cemetery Rules and Regulations required sealed metal caskets. Somehow when these changes were made in 1996, the sealed metal casket requirement was eliminated. 2 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 Mr. Osborne stated that this rule was changed when the City decided to repurchase crypts. He was not in favor of having any rules governing the type of casket used in the Mausoleum. This decision should be made between the funeral director and his client. Mr. Osborne contended that if the City required a sealed casket, the City would become liable for this requirement. He further asserted that the malfunctioning of a casket should be the responsibility of the funeral home. He also pointed out that the three serious casket malfunctions over the years involved sealed caskets. Mr. Osborne explained that sealed caskets are equipped with a valve that allowed the gases to escape. If the valve malfunctioned, the pressure inside the casket built up to the point that the casket exploded. Mr. Wildner stated that the reason the Board wanted to address this issue was to make certain that the City would not be responsible in any way for the clean up and repair of any damage resulting from a defective casket. He felt that any damage resulting from a malfunctioning casket should be the responsibility of the casket manufacturer. Mr. Osborne pointed that the first such incident involved a casket sold by Scobee Combs Funeral Home. During the clean up, three crypt fronts were damaged and have never been replaced. The second incident occurred approximately two years ago without his knowledge. Lorne and Sons Funeral Home arranged for the clean up that involved a casket manufactured by Batesville Casket Company. These were the only two incidents until the last one that occurred in November 2003 that involved a crypt that leaked. Weiss Funeral Home had arranged the funeral and Jack Weiss refused to take any responsibility for the leakage. Mr. Osborne was of the opinion that it was the casket manufacturer's responsibility to address and clean up these types of situations. Chairman Enkoff reported that he invited a representative from Batesville Casket Company to attend tonight's meeting to address this, but he was unable to make the meeting. Batesville Casket Company is the largest casket manufacturer in the world and has an excellent reputation. Various casket manufacturers have informed him that wooden caskets should not be allowed in the Mausoleum, even if they were placed on a tray. The newer type wooden caskets now have inner liners, but are still not guaranteed. Mr. Osborne asserted that casket manufacturers were recommending this because they made more money selling metal caskets. Chairman Enkoff disagreed with this comment. Mr. Osborne pointed out that there is only one wooden casket in the Mausoleum that he is aware of and it has a case with a liner. Mr. Osborne felt if he were required to only have protective metal caskets in the Mausoleum, he would lose business because of the expense. Members disagreed with Mr. Osborne's assumption and felt that people were aware of the costs of a Mausoleum burial versus an in-ground burial. Ms. Rivers inquired what the purpose was in having only protective metal caskets in the Mausoleum and was informed that it was to prevent malfunctions of the casket. 3 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 protect the remains entombed in the Mausoleum. Mr. Osborne thought that requiring a sealed casket was unnecessary, since the three incidents at the Mausoleum involved sealed caskets. Mr. Osborne further stated that if a sealed casket became a requirement, it would hurt the residents of the City who would have to bear the cost of a more expensive casket. Secretary Prainito did not think that this was an issue that the Board had to address. Ms. Rivers responded that the main concern of this Board was to protect the City from any liability, which in turn protected the taxpayers. Chairman Enkoff did not think that money should be brought into the equation whatsoever. Ms. Rivers pointed out that the issue at hand was not funeral directors versus the Mausoleum, but was an issue between the City and the Mausoleum and requested that Mr. Osborne refrain from bringing costs into the discussion. Mr. Osborne stated that when the rule was made requiring a sealed casket, the entire Board was made up of funeral directors. Chairman Enkoff felt that funeral directors should serve on the Board since they are most familiar with the daily operations of cemeteries and mausoleums. Ms. Rivers further responded that the funeral directors that serve on the Board are necessary for their expertise in the area. Mr. Osborne asked what the advantage was to requiring a sealed casket in the Mausoleum. Chairman Enkoff noted that this would control odors and bodies should be embalmed and placed in a protective, sealed casket. Chairman Enkoff was aware of instances where bodies that were not embalmed and placed in an unsealed casket have exploded. Mr. Wildner reported that he spoke with a representative of Eternal Light Cemetery that allowed wooden caskets and unembalmed remains. They informed him that they do have problems that are anticipated and are considered normal in the operation of a mausoleum that follows the Jewish tradition. Eternal Light takes extra care to make sure that odors are controlled. Mr. Wildner inquired if the City wanted to require the Mausoleum to take extra precautions similar to the ones at Eternal Light Cemetery. The reason the Mausoleum only had three incidents in 25 years was due to the fact that metal, sealed caskets were required. Mr. Wildner suggested that the Board should require that all caskets going in the Mausoleum would come with a warranty and that the company would be responsible for all problems that arose from a defective casket. Chairman Enkoff pointed out that the warranties are in effect by years. Mr. Osborne felt that Chairman Enkoff was his competitor and that it was not fair to him to have Chairman Enkoff making rules that affect his business. Mr. Osborne also reported that the City of Boca Raton is researching the requirement of only using sealed metal caskets. Their research has revealed that most mausoleums that require sealed caskets are private and municipal mausoleums do not have this requirement. Secretary Prainito did not think that Chairman Enkoff was a competitor of Mr. Osborne just because he was a funeral director. Being entombed in the Mausoleum or buried in the ground was an individual choice. 5 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 Chairman Enkoff stated that malfunctions occur with protective metal caskets as well, but casket manufacturers provide a warranty to the purchaser. He knew of only a few malfunctions of a casket valve and any respectable company would stand by their product and replace the malfunctioning casket. Mr. Osborne pointed out that non-protective caskets allow gases to seep out gradually and do not build up within the casket. He felt that the City should not require protective sealed caskets in the Mausoleum. Secretary Prainito inquired if caskets were not sealed, would there be an issue of odors, and Chairman Enkoff stated that this would be the case. Mr. Osborne said that the Mausoleum was designed to address odors. Mr. Osborne stated that the only reason caskets malfunctioned was due to the valve on the casket not working properly and there has never been an incident involving an unsealed casket. Mr. Osborne did acknowledge that an unsealed casket could leak, but normally the funeral parlor would come out to the Mausoleum and correct it. Mr. Wildner pointed out that the problem with the last incident at the Mausoleum was due to the casket manufacturer not standing by their product. He felt that there should be some way to make the casket manufacturer stand by their product. Chairman Enkoff noted that the two largest casket companies stand by their products. Secretary Prainito pointed out that the issue of requiring a protective sealed casket arose when the City Clerk's Office received a telephone call from a funeral director. The funeral director informed her of a conversation that Mr. Osborne had with a person who was inquiring about an entombment. Mr. Osborne told this person that a casket was not required in the Mausoleum and a body could be placed only in a Ziegler case. As a result, the City Clerk's Office checked the Cemetery rules and found that the rule requiring a protective sealed casket had been eliminated. Mr. Osborne was of the impression that if a body was not embalmed, it had to be placed in a Ziegler case. Mr. Wildner stated that the intent was that a casket would be placed within the Ziegler case; not a body alone placed in the Ziegler case. Mr. Osborne felt that this should not be a requirement and that a body by itself could be placed in a Ziegler case without a casket for entombment in the Mausoleum. Ms. Hohner was totallv aqainst allowinq a body to be entombed in only a Zieqler case. She felt that a Zieqler case was not a suitable container when the existinq rules require a casket. M&.- Hohner was totally against allowing a body to be entombed only in a Ziegler case. She f{)lt that this method would be ineffective in protecting the body. Mr. Osborne thought that the purpose of using a Ziegler case was to protect the Mausoleum when an unembalmed body was placed in the Mausoleum. Mr. Wildner stated that if a Ziegler case could provide the necessary protection, and if a family only wanted to use a Ziegler case without a casket, did the Board want to consider allowing this. Chairman Enkoff stated that the Board should handle these issues on a case-by-case basis. 4 Meeting Minutes Cemetery Board Special Meeting December 16, 2004 Boynton Beach, Florida Mr. Wildner inquired if the City of Boca Raton has made any decision based on their research. Mr. Osborne stated that no decision has been made at this point. Chairman Enkoff inquired if an unembaled body could be entombed in a wooden casket in the Boca Raton Mausoleum. Mr. Osborne thought that this would be allowed, but he would prefer a product that would protect the mausoleum. Secretary Prainito stated that this entire discussion was based upon protecting the Mausoleum and at the same time protecting City property and the City itself against any kind of liability. Mr. Osborne asserted that the City did not use a strong enough adhesive to prevent the fronts of the crypts from coming off. Mr. Wildner responded that there was no adhesive that would prevent the front of a crypt from blowing off that resulted from the type of explosion that recently occurred. Chairman Enkoff stated that when leakages occurred in Jewish Mausoleums, their staff immediately cleans up the leakage by using a compound to absorb the fluids. Mr. Osborne was opposed to funeral directors telling families that a person must be placed in a sealed casket, because this costs more. Ms. Rivers responded that it was not the funeral directors' responsibility to make these decisions. The City sets the rules and regulations for burials in the Cemetery and the Mausoleum. Mr. Osborne continually insisted that funeral directors wanted to sell expensive caskets, which were the sealed, metal caskets. Chairman Enkoff disputed this statement. Ms. Hohner noted that there were a great many unprotective caskets that were more expensive that protective caskets. Chairman Enkoff also felt that if a person could not afford to purchase a casket, they could not afford to purchase space in the Mausoleum. Mr. Osborne again stated that funeral parlors were out to make money. However, he never acknowledged that purchasing a crypt in the Mausoleum also cost money. Members of the Board took exception to Mr. Osborne's accusations of greed on the part of funeral directors without acknowledging that he too was in business to make money. Mr. Osborne felt it was less expensive to be entombed in the Mausoleum than to be buried in the ground. Ms. Rivers requested that the talk about money be concluded and that the issue at hand be addressed, which is how does the City protect itself. Secretary Prainito pointed out that this needed to be resolved because the rules and regulations are unclear. Secretary Prainito noted that the Cemetery Clerk arranged burials in accordance with a 1982 memo from Tereesa Padgett that stated "sealed, metal caskets" must be used. Mr. Osborne thought it might be feasible to invite a mausoleum builder to a meeting to explain how mausoleums were built and explain that it was totally unnecessary to require sealed, metal caskets. He noted that it was he who had the most vested interest in the Mausoleum over anyone else in the City. Ms. Hohner asked Mr. Osborne how the Mausoleum was designed to deal with seepage of fluids. Mr. Osborne explained that each crypt is equipped with two vents on the bottom of the crypt to allow fluids and water to drain. 6 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 At this point, due to the tone of the meeting, members felt it would be best to table the issue so that it could be discussed more amicably at a future meeting. Mr. Wildner recommended contacting the City of Boca Raton to determine the status of their research. Motion Ms. Hohner moved to table. Motion seconded by Ms. Morrison Chairman Enkoff requested that letters be sent inviting the Superintendent of the Queen of Peace Cemetery and a representative from a casket manufacturer to the next meeting. Vote The motion unanimously carried. D. Discuss the potential of engraving Mausoleum crypts and niches Mr. Balfe reported that he received quotes from two monument companies. Photos of nameplates done with lettering and names that were etched were presented. If the Board chose to use brass letters, it would cost approximately $207. If the names were etched, the cost would be approximately $85. Mr. Balfe explained that letters fall off, whereas etching was permanent and this was the method that he favored. Mr. Balfe had made inquires about the cost of purchasing a starter kit if the Board chose lettering and found the cost to be around $6,000. He recommended that if an owner's name were etched on a crypt and the City purchased it back, the cost of the new etching should be deducted from the purchase price. Mr. Wildner inquired if all the lettering would be replaced. Mr. Balfe responded that this new practice could begin on a certain date. Mr. Wildner stated that if the Mausoleum currently paid for the lettering and the City changed to etching on the new building only, there would be no cost to the City. Mr. Balfe noted that he has spoken to Mr. Osborne, and Mr. Osborne has agreed to pay to engrave the unsold crypts. Mr. Osborne responded that he would first have to consult with the people who purchased crypts to make sure they would prefer the etching, rather than the lettering. He noted that he had tried several times to get the Cemetery Board to agree to etched lettering, but was never successful. Mr. Wildner recalled that the Board was reluctant to change to etching since lettering was already being used. If the City decided to change to etching, it would require taking down the crypt front to do the etching and then putting it back up. Mr. Osborne reported that there was a tremendous amount of letters missing off the Mausoleum crypts and replacing those letters would be very expensive. Mr. Balfe explained that switching to etching would eliminate this problem. Mr. Osborne also felt 7 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 that a great many families would be willing to pay to change the lettering to etching. Secretary Prainito inquired how it would look if some families chose not to change from numbers to etching. Mr. Wildner recommended only doing etching for the new building. As numbers fell off the older buildings, they could then be replaced with etching. Mr. Balfe pointed out that the City is responsible for the perpetual care of the lettering. He was in favor of replacing all the letters with etching, the cost of which would be borne by the City. He pointed out that the replacement letters tend to be unsightly. Mr. Osborne felt that replacing the letters with etching would be a benefit to the City because they would never have to replace any future letters. Members inquired how much it would cost to replace all the letters with etching. Ms. Morrison recommended replacing the lettering in stages. Chairman Enkoff inquired how the removal of the letters would be accomplished and Mr. Wildner felt that this would have to be contracted out. Chairman Enkoff recommended that the Board agree that the new building would be done in etching and to do a cost comparison of replacing the existing letters with etching. Members discussed whether all the lettering on the buildings should be changed to etching as opposed to changing to etching as letters needed to be replaced. Some members felt that it would be unsightly if only some of the letters were replaced. Ms. Rivers stated that staff would do a cost estimate on changing all the numbering to etching and bring it back to the Board. Mr. Osborne thought that staff might have difficulty locating families for their permission to make this change. Chairman Enkoff recommended posting a notice at the Mausoleum that crypt owners could change the lettering on the crypts to etching at their own cost. Mr. Balfe inquired if Mr. Osborne would be agreeable to pay for the etching on unsold crypts and he stated that he would. Secretary Prainito questioned who would be responsible for replacing a crypt front if it were broken when it was sent out to be etched. Mr. Osborne felt that this would be the responsibility of the person doing the etching. Chairman Enkoff recommended that Mr. Balfe speak with other cemeteries to determine what the costs are for etching and who does the work. Mr. Balfe stated that he has already spoken with Palm Beach Memorial Park that informed him they use Lake Worth Monument. Chairman Enkoff inquired who did the etching for Boca Raton and was informed it was Broward Monument. Mr. Balfe explained the procedure for etching. This would involve taking four or five crypt fronts off the crypts, sending them out to be etched, and when they were returned to the Mausoleum they would be reinstalled. Mr. Enkoff will have a representative from Broward Monument present at the next meeting to discuss this in more detail. Mr. Osborne felt it was his responsibility to work out a contract with the company that the City selected for the etching. The price of the lettering would be included in the price of the crypt. 8 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 Mr. Wildner felt that it was the City's responsibility for the replacement lettering on existing crypts since the City assumed perpetual care once the crypts were sold. If a person wanted to have existing lettering replaced on a crypt, they should come to the City, which Ms. Rivers confirmed should be the process. Mr. Balfe also thought that a person could go back to the original funeral home that would refer them to the City. Ms. Rivers would prefer that everyone come directly to the City. Mr. Balfe inquired if the City should charge for the cost of taking the front off a crypt and putting it back. Ms. Rivers felt that the City should charge for labor. Mr. Wildner pointed out that if a letter fell off a crypt, it was not necessary to take the crypt front off to replace it. However, if the City wanted to replace the letters with etching, the front of the crypt would have to be taken off and sent to a company to do the work. This was additional labor that the City would not normally do and Mr. Wildner also felt that the City should charge for the man-hours to perform this work. Ms. Rivers recommended that staff prepare a procedure and bring it back to the Board. Motion Chairman Enkoff moved to table to the next meeting. Motion seconded by Secretary Prainito and unanimously carried. VIII. New Business A. Approve request from Mr. Charlie Marsh for disinterment of Mary Pauline Marsh, his wife, from Lot 168 A, Block S., Boynton Beach Memorial Park Motion Secretary Prainito moved for approval. Motion seconded by Ms. Hohner and unanimously carried. B. Approve request from Mr. Charlie Marsh for refund of Lots 168 A&B, Block S, Boynton Beach Memorial Park (Original Purchase Price was $450 less 20% ($90) for a total refund of $360) Motion Secretary Prainito moved for approval. Motion seconded by Ms. Hohner and unanimously carried. C. Discussion and action on issue of funeral directors arranging for burial services prior to publication of services in newspapers Secretary Prainito reported that some funeral homes publish the time of services before making arrangements with the City Clerk's Office. As a result, funerals are overlapping causing confusion. She reported there were five funerals one Saturday that were each scheduled one hour apart. This type of scheduling does not allow staff enough time to 9 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 prepare for the next funeral. Ms. Rivers stated that staff would like to send a letter to the funeral homes requesting that they contact the City to determine that the funeral time they select is available before they publish it in the newspaper. Secretary Prainito questioned if one hour between funerals was sufficient or should more time be allotted. Mr. Balfe noted that on the Saturday referred to by Secretary Prainito the funerals took place at 12:30 p.m., 1 :30 p.m., 2:30 p.m., 3:30 p.m. and 4:30 p.m, with the 2:30 p.m. canceling and the 12:30 p.m. arriving at 12:40 p.m. Ms. Hohner recommended that there be a 15-minute allowance for arrival and leaving the cemetery when the funerals are scheduled. Secretary Prainito pointed out that funerals in the past were always scheduled one and one-half hours apart; not one hour. Ms. Hohner did not think that notices should be published in the newspaper until the funeral director has checked with the City Clerk's Office. Chairman Enkoff recommended that the funeral parlors be furnished with a number to call in the event a death occurred over the weekend and they wanted to schedule the funeral for a Monday. Mr. Balfe stated that he should be contacted if this situation arose. Motion Chairman Enkoff moved that staff draft a letter to be sent to the funeral directors advising them to contact the City Clerk's Office prior to publishing any funeral notice in the newspapers and that funerals would be scheduled at least one and one-half hours apart. Secretary Prainito will also include a contact telephone number for weekends in the letter. Secretary Prainito will work with Ms. Rivers in getting this letter out. Vote Ms. Morrison seconded the motion that unanimously carried. E. Discussion of possible addition of Cemetery rule regarding the allowable number of cremains in a burial plot Secretary Prainito reported that the question arose whether three cremains were allowed in one cemetery plot. Mr. Wildner noted that staff researched this, but was not successful in finding a rule governing how many cremains were allowed in one plot. The custom was to allow two cremains, or one full body and one cremains in one plot. Since the City Commission did not want to expand the Cemetery into the Little League Park, the Board is being asked to consider allowing additional cremains in one plot. The Cemetery Clerks have always followed the practice of allowing three cremains in one plot and in the replat section, two cremains were allowed in one plot. Chairman Enkoff felt it was important that the rules be explicit. 10 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 Ms. Rivers stated that the Board should make a decision on what would be allowed in one plot. Staff is recommending any of the following: · One casket--one urn; · One casket--two urns; · Three urns. Members felt that it should be one casket-one urn. Ms. Morrison inquired how the markers would be placed if there were three cremains in one plot. Mr. Wildner stated that there could be one marker with multiple names or the Board could allow three markers on one plot. Ms. Rivers pointed out that currently two markers are allowed and a third name could be added to one of the two markers. Mr. Wildner pointed out if only two markers were allowed for three cremains, larger markers would be needed. He pointed out that some graves have markers that cover the entire grave. Chairman Enkoff stated that since this is permitted, three markers for one plot should be allowed as well. Motion Vice Chair Frazier moved to allow the following in Boynton Beach Memorial Park: ~ Three cremains with three markers for one adult grave. ~ One casket and one cremains in one adult plot. ~ In the replat section, two cremains per adult plot with one marker. ~ In the replat section, one casket and one cremains with one marker. Ms. Morrison was opposed to having three markers on one grave. Motion seconded by Ms. Hohner and carried 4-1 (Ms. Morrison dissenting). F. Discussion of contract maintenance Ms. Rivers reported that the Parks staff is short one position and in order to save money, management would like to fill the position by contract instead of hiring a fulltime person. The position involves mowing and landscaping of the Cemetery grounds. This would free up the regular Cemetery staff to devote more time to funerals. Chairperson Enkoff inquired if staff was considering going out to bid. Ms. Rivers responded that this was already done. The City entered into a contract with Vila & Sons for other work and it would be possible to piggyback this contract to allow Vila & Sons to perform additional work at the Cemetery. This was a large bid that went out several months ago and Vila & Sons' bid was the lowest at $23,000. If a fulltime staff person were hired, it would cost over $27,000. Mr. Wildner pointed out that if the Board was not satisfied with their performance, they could be terminated at the Cemetery level, but the contract would remain in effect for the remainder of the City. Chairman Enkoff felt that staff has been doing a very good 11 Meeting Minutes Cemetery Board Special Meeting Boynton Beach, Florida December 16, 2004 job at the Cemetery. Mr. Wildner explained that the Cemetery work required a great deal of expertise, which resulted in the parks not being adequately maintained. This contract would free up staff to devote more time to the parks at no additional cost to the Cemetery Fund since this position had been included in the budget. Motion Chairman Enkoff moved to accept the assignment of contract labor for mowing and landscaping. Motion seconded by Ms. Morrison and unanimously carried. Chairman Enkoff would like the Cemetery to maintain the same staff so they could be adequately trained. He inquired how long Mr. Reggie Jonas would be at the Cemetery and Mr. Balfe said that he was going to be replaced. Secretary Prainito recommended that Mr. Jonas be furnished with a better cell phone as his current phone is of poor quality. Mr. Balfe noted that Mr. Jonas has a pager and he will furnish the Clerk's Office with this number. IX. Other Chairman Enkoff pointed out that some corners on the Mausoleum have been damaged. Mr. Osborne added that there are broken crypt fronts and requested that staff look into this. Chairman Enkoff recommended that Mr. Balfe arrange for Mr. Osborne to point out the damage. Chairman Enkoff stated that the three crypt fronts that were damaged during the cleanup of the last incident needed to be repaired. Mr. Wildner said that staff needed to determine who was responsible for doing the repairs. Mr. Balfe will follow through on this. Vice Chair Frazier inquired if the Board meetings could begin earlier than 7:00 p.m. After discussion, it was determined that the next meeting would be held at 6:00 p.m., January 27, 2005 in the Art Center X. Adjournment There being no further business, the meeting properly adjourned at 9:30 p.m. Respectfully submitted, ~ /It. k.td.k- Barbara M. Madden Recording Secretary (December 22,2004) 12