R05-019
II
1 RESOLUTION NO. ROS: Dt'l
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AND
5 AUTHORIZING AMENDMENT NO. 4 TO TASK
6 ORDER NO.1 TO BROWN AND CALDWELL, INC., IN
7 AN AMOUNT NOT TO EXCEED $54,000.00 TO
8 PROVIDE UTILITIES MANAGEMENT SERVICES ON
9 A FULL-TIME BASIS THROUGH MARCH 15, 2005
10 AND ON APART -TIME BASIS THEREAFTER
11 THROUGH APRIL 15, 2005; AND PROVIDING AN
12 EFFECTIVE DATE.
13
14 WHEREAS, during the search for a new Utilities Director, Brown and Caldwell has
15 been authorized by the City Commission, on an interim basis to manage the day-to-day
16 operations of the Utiltities Department, as well as provide support to the Department's
17 Strategic Planning Process; and
18 WHEREAS, the City Manager and an interview team have selected a new Utilities
19 Director. It is expected the new Utilities Director will start at the City in early 2005; and
20 WHEREAS, the amendment will extend the services of Brown and Caldwell from
21 through March 15, 2005 on a full-time basis and thereafter through April 15, 2005 on a
22 part-time basis; and
23 WHEREAS, the City Commission, upon staffs recommendation, has deemed it
24 appropriate and in the best interests of the public to approve Amendment No.4 to Task
25 Order No.1 in an amount not to exceed $54,000.00 to Brown and Caldwell for continued
26 services by the Interim Utilities Director.
27 NO''', THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this Resolution upon
adoption hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution of Amendment No. 4 to Task Order
No. I in an amount not to exceed $54,000.00 to Brown and Caldwell, for continued services
by the Interim Utilities Director on a full-time basis through March 15, 2005 and thereafter
on a part-time basis through April 15, 2005.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this I day of_ F'~ In cma. r,./ ,2005.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
~mmissi~er
Task Order No, 1 - Water And Wastewater Utility
Management ServiCes
A. Background
~ne position o£ Ufi~ties Depazt~ent D~ector fo~ ~e ~ of Bo~to~ ~ea~ (~) ~
(B~ w~e a se~ for a p~t U~es ~tor ~ conduced. ~e ~ ~ r~uested
· at BC pw~de a scope of work to ad,ess ~ request for U~ ~ector ~ces for ~
~s Wat~ ~d Was~wa~ U~. ~e spirit ~s~ ~e des~ b~c,w ~ ~cfic~ B,
~ope of Work.
~ D~or of U~fi~ ~ ~o~le for ~g ~e day-to~ay a~es of ~e
Dep~t ~d r~p~g ~ ~e n~ of ~e ~ M~ag~. ~e ~oHo~g ~e spe~c
e~ples of ~e s~ to be pro~ded:
PlUg s~ ~d ~m~t ~ques, as ~ey re/ate to p~c u~fies
Appl~g ~e p~dples, prac~ces, ~d pr~ed~es of pubic ~d b~ess
a~afion as r~d ~ a ~ op~afi~.
~s~g ~e ~ ~ ~e g~ ~g proce~ utilized by I~ gove~t.
· P~g ~d ~g ~e work of a s~ of m~c~ ~d d~c~ ~ploy~.
~ pubic.
With these skills in mind, 13(2 has compiled the following scope Of work listing the duties
anticipated. The duties have been separated into three tasks reflecting the categories of
work required.
B. Scope of Services
Task 1 - General Utility Management
BC will be responsible for the fo/lowing genera/
iht .eraction with other City Departments utility management tasks, as they relate to
· and the general public:
· Professional and administrative work planning.
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· Directing and coordinating all utility infrastructure planning and construction,
including coordination of long-range financing, negotiating with developers
and working with Federal and State agencies.
· Coqrdinating with other City Departments (Engineering, Planning, Building,
Public Works, Parks and Recreation, etc.) regarding a structured program for
uti~ty extensions and construction, in compliance with City Comtrdssion polioU-
and development trends.
· Responding to customers, developers, engineers, etc., regarding complaints
related to the City's Utilities Depat-taient.
· Admirdstering negotiations with developer~ and distributing documents to
appropriate city disciplines, to include the City Manager and City Attorney.
· Working in cooperation with City Manager and City Financial AdViSors, and
with Federal and State agencies regarding grants and other applications
~n addition~ BC will perform related tasks as requested by the City Manager.
Task 2 - P/ater and Waetewater Program Administration
BC will be responsible for the fo/lowing program administration tasks, as they relate to the
City's Water and Wastewa/er Utility Depoa-tmenfl
· Prioritize and identify long-range water and wastewater system needs
· Planning and directing water and wastewater programs for the City utility
service area. .
· Coordlnating planning, · ·
facilities design and construction phases of water and wastewater
· .Coordinating long-range financing of Water and wastewater projects with City
financial advisors.
· Reviewing eXiSting Water utilities Department organizational processes,
procedUres, physical 'aspects, etc., of various tasks, to maintain efficient and
effective service.
In addition, BC wil/per£orm related tasks as requested by the City Manager'
Task 3 - Utility PerSonnel Administration
BC shall assist tho City in the fo/loWing personnel administration tasks, as it relates to the
Water and Wastewater utility:
Review the existing organizational structure of the Ufflities Department and
provide recommendations to the City Manager regarding opportunities /or
improvement.
Administer the selection process for a new Ut~/lties Director. This will include
providing a written outline o/: the job description to the City Manager,
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Serve on the selection committee and assist in the interview process to ensure
that the City obtains the best available candidate for the position of Utigties
Director.
Per~orm a functional analysis of Utility Department personnel and material
resources to evaluate operational efficiency.
In addition, BC wi/1 perform related tasks as requested by the City Manager.
C. Assumptions
In addition to the work items discussed above, the following assumptions were mad,: in
establisiiirIg the scOPe of this Task Order. Changes and/or moctffications in the above work
itenm or these assumptions are considered an Additional Services Item under the terms of
the contract. Assumptions'include:
The City will provide Consultant w~th a proper working environment, such as office
space, furniture, communication system and staff support, in order to operate
effectively.
2. No deliverables have been defined at this
level of services required by City. time, other than providing the necessary
Should speciRc deliverables be identified during
the course of this agreement, they will be addressed as revisions to this Task Order.
3. BC personnel irdtlally assigned to this project ate as follows:
Ronald M. Ash, P.E. for a minimum of 8 hours per week
Nero Gomez, Senior Utility.Engineer, ~0 bouts per week
Other staff and/or expertise as may be required
O. Contract Reference
The terms and fee for services to be provided shall be in accordance with the existing signed
Contract agreement dated November 18, 2003 by and between the City and BC.
E. Additional Services
ShOuld additional services be required, such services shall be provided to the City in
subsequent task orders in accordance with the terms and conditions of the existing signed
contract agreement dated November 18, 2003 by and between the City and BC.
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F. Compensation
Compensation by the City to BC for all tasks descr/bed in this Task Order shall be on an
hourly rate basis in accordance w/th the above mentioned existing signed Contract
Agreement dated November 18, 2003 by and between the City and BC. Actual costs to
include expenses will be invoiced for the amoUnt of work actually required.
By:
Kurt Bressner
City Manager
Dated thisr~ ~ day of
APPROVED BY:
C1'1'¥ OF BOYNTON BEACH, FLOR/DA
SUB1V/I'I-I'/~L) BY:
Brown and Caldwell
Ronald M.cAsh
Vice President
Dated thi~ O~/ dayo£ A~"I
,2004.
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